Minutes - 2010 - Development Impact Fee Committee - 09/21/2010 - Joint
CITY OF EAGLE
PARKS AND PATHWAYS DEVELOPMENT COMMISSION
DEVELOPMENT IMPACT FEE ADVISORY COMMITTEE
Joint Meeting Minutes
September 21, 2010
The Parks and Pathways Development Commission and the Development Impact Fee Advisory
Committee met in a joint meeting on September 211 20101 at Eagle City Halt Chairman Talbert
presiding.
1. CALL TO ORDER: The meeting was called to order at 6:32 PM.
2. ROLL CALL: Present - Aaronl Bartonl Fergusonl Stocktonl Talbert and Zollinger. Absent-
Brown-Olsonl McColl and Walker. Council Liaison Huffaker was unable to attend. Also
attending were Michael Echeital Public Works Directorl Vern Brewerl City Engineerl and Paul
Fitzerl City AttornOey.
3. APPROVAL OF MINUTES:
A. PPDC Minutes of July 201 2010
Motion was made by Aaron and seconded by Stockton to approve the minutes of July 20,
2010, as written. ALL AYES. MOTION CARRIED.
B. DIFAC Minutes of August 231 2010
Motion was made by Aaron and seconded by Ferguson to approve the minutes of August 23,
2010, as written. ALL AYES. MOTION CARRIED.
4. DISCUSSION ITEMS:
A. Updates on Parks and Pathways Activities: Stockton reported the Laguna Point pathway
needs some attention to the weeds. Using the ACSO inmate labor program was discussed.
Talbert said he may be renting a large mower for a separate project and he might be able to
use it for this project while he has it. Ferguson reported a worn gate post which needs
attention before it breaks. Budget discussions suggested hope for funds in the spring to aid in
maintenance of the pathways. Volunteer groups were discussed and Stockton offered to be
the contact for groups volunteering to work on the pathways. Zollinger reported that Star
bought 18 acres for future development of soccer fields. Aaron reported she had been
reviewing surveys conducted by some of the other cities and is familiar with a website that
hosts surveys. The cost is $20 per month and the group agreed that two months should allow
adequate time for responses. Echeita said the funds could be taken out of the City budget.
Proposed survey questions were discussed and methods for advertising the survey. The future
development of Beagle Park was discussed and itls exact location.
B. City of Eagle Impact Fee Projects and Discussion: Vern Brewer led the discussion in what
constitutes a developed park and reviewed his letter regarding the "Park Deficiency
Calculationl/. The Velodrome lease and future MOU/s for that group and the BMX group were
discussed. Discussion on the duties of the PPDC and the DIFAC were reviewed and discussed.
It was agreed that one of the members of the group would report to the City Council quarterly
with updates on projects and work. At this time the focus for the DIFACJ since the deficiency
has been cured and the building permit projections are being gatheredl is to focus on the CIP.
After the survey results are inl the commission can set priorities to use to establish the CIP. It
can then be taken to the City Council for approval. The goal to have this project completed is
January 2011. The survey will be roughed out and hopefully ready for use in October.
5. REPORTS:
A. Staff: None.
B. Commission Members: Zollinger discussed working with P&Z and Compass to have a map
that would show all of the parks more clearly.
6. ADJOURNMENT:
Motion was made by Ferguson and seconded by Zollinger to adjourn. ALL AYES. MOTION
CARRIED. The meeting adjourned at 8:22 PM.
Respectfully submitted:
~
SHARON K. BERGMANN
CITY CLERK/TREASURER
APPROVED:
~~~dkr
RICH TALBERT
CHAIRMAN
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J HOLLADAY
ENGINEERING CO.
Niagira-7-- ENGINEERS • CONSULTANTS
Illiti✓
September 20, 2010
!Mike Echeita, Public Works Director
City of Eagle
PO Box 1520
Eagle, Idaho 83616
Re: Park "Deficiency" Calculation
2010 Impact Fee Update
Mike:
As a portion of the Impact Fee Update, a calculation of park acreage deficiency was performed
in accordance with the requirements of Idaho Code. A key element or the calculation hinged on
the application of the criteria for "developed" parks. Developed City of Eagle parks, including
. the new Guerber Park but not including the Eagle Sports Park, make up 31.82 acres.
Eagle Sports Park Analysis
The Eagle Sports Park is comprised of several components; some are developed and some
remain undeveloped. The overall park is 80.9 acres. Of this acreage 32.25 acres would be
classified as undeveloped. This area includes future playing fields that will require extensive
terracing before they can be utilized (24 acres) and the partially constructed 8.25 acre Velodrome
development that currently is incomplete and incapable of being utilized for its intended use.
The remaining 48.65 acres is currently developed. The skate park and restroom facilities account
for approximately 5 acres. The balance of the Sports Park has been developed into a mountain -
bike or BMX park with extensive trails and technical skills apparatus. This 43 acre bicycle park
fills a legitimate function as a park, albeit distinct from other parks in the City system that are
highly dependent on irrigated improvements. The developed bicycle park component is a
"destination park".
The combination of developed parks owned and maintained by the City of Eagle is 80.47 acres.
This exceeds the "developed park" requirement of 70.52 acres based on the City's population of
21,370 (Compass, February 23, 2009). Therefore the City of Eagle has no deficiency at the
present time that would necessitate annual General Fund contributions.
Holladay Engineering Co.
asey Ke erling, PE
32 N MAIN STREET • PO BOX 235 . PAYETTE, IDAHO 33661 . 208-642-3304 • 208-642-2159 FAX
•,SEP. 16. 2010 X1:11 Ptitl CITY OF EAGLE
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RESOLUTION NO. 09-12
A RESOLUTION TO CHANGE THE NAME OF THE EAGLE CITY PARK AND
PATHWAY DEVELOPMENT COMMITTEE TO EAGLE CITY PARKS AND PATHWAYS
DEVELOPMENT COMMISSION; INCLUDE IN THEIR DUTIES THE DUTY OF
RECOMMENDING DEVELOPMENT; RESTATE THEIR ORGANIZATION AND DUTIES
AS SET OUT IN RESOLUTION 99-10; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, The City Council of the City of Eagle deems it advisable to change the official
name of the Eagle City Park and Pathway Development Committee to Eagle City Parks and
Pathways Development Commission and include in their duties as an advisory commission the
duty of offering recommendations for development of acquired parks and pathways.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EAGLE, IDAHO, that:
Section 1: OFFICIAL NAME: The name of the Eagle Park and Pathway Development
Committee shall be changed to the Eagle Parks and Pathways Development Commission which
Commission shall be known and designated as such. The Commission shall still consist of seven
(7) members who shall be appointed by the Mayor and confirmed by a majority vote of the City
Council.
Section 2: TERM OF OFFICE AND VACANCIES AND REMOVAL: The term of office for
appointive members shall remain three (3) years unless deemed otherwise necessary. Said terms
ri'1"k\ shall be staggered. The initial terms being a one year term consisting of three members, a two
year term consisting of two members and three year term consisting of two members. All
members shall be eligible for reappointment. If a vacancy shall occur during any unexpired
term, the Mayor, with confirmation by a majority vote of the Council, shall appoint a member for
the balance of such unexpired term. Commission members may be removed by a majority vote
of the Council.
Section 3: ORGANIZATION:
A. Chairman and Vice Chairman: The Commission shall meet and appoint one of its members
as Chairman of the Commission, who shall hold office as such Chairman for such term as the
Commission shall so designate. The Commission shall elect a Vice Chairman who shall act
as Chairman in the absence of the Chairman of the Commission.
B. Clerk/Secretary of Commission: The Commission shall designate a Clerk, who may be an
officer or employee of the City, who shall act as the Clerk or Secretary to the Commission
and shall keep an accurate record of all proceedings of said Commission, and shall file, when
ordered by the Commission, with the Council, a report of all transactions of the Commission.
C. Meetings: A majority of the appointive members of the Commission shall be necessary to
constitute a quorum for the transaction of business. The Commission shall hold meetings
each month for at least nine (9) months of the year, and at such other times as may be called
by the Chairman or by the Mayor or City Council.
D. Rules For Conduct Of Business: Written rules consistent with this Chapter and the laws of
the State of Idaho for the transaction of business of the Commission shall be adopted.
E. Records Kept: Written records of meetings, hearings, resolutions, findings, studies, permits
and actions shall be maintained and open to the public.
F. Compensation: The members of the Parks and Pathways Development Commission shall
serve and act without compensation, except that their actual and necessary expenses shall be
allowed by the Council and the City shall provide the necessary and suitable equipment and
supplies to enable the Commission to properly transact and perform its business.
Section 4: DUTIES:
A. The Commission shall serve in an advisory capacity and is established to:
1. Create and recommend to the City Council an overall plan for parks and pathways within
the City of Eagle.
2. Review and make recommendations to the City Council on park and pathway land
acquisition and development.
3. Assist in the preparation of the park and pathway portion of the annual budget.
4. Conduct quarterly on site visits and compile a need assessment report to be presented to
the City Council at a regularly scheduled meeting.
5. Represent the City of Eagle at meetings involving parks and pathways.
6. Report quarterly to the City Council at a regularly scheduled meeting.
Section 5: This Resolution shall be in effect from and after its passage and approval.
Dated this day of 0 , 2009.
CITY OF EAGLE
Ada County, Idaho
PHIL BANDY
MAYOR
ATTEST:
SHARbN K. BERGMAN
CITY CLERK
(SEAL)