Consultant - 2009 - Environmental Review / M3 - 4/6/2009
Environmental Conservation Services Inc.
March 23, 2009
City of Eagle Planning and Zoning Department
Attn: William E. Vaughan, AICP
660 E. Civic Lane
Eagle Idaho, 83616
RE: Estimated Cost Proposal to Review M3 Companies 2008 Habitat Mitigation Plan.
Environmental Conservation Services (ECS) is pleased to submit this cost proposal to review and
comment on the 2008 M3 Companies Habitat Mitigation Plan. The attached cost estimate is based
on a specific set of assumptions and is subject to change based on changes in the level of effort
associated with the review process or number of meetings. For consistency and simplification, the
cost estimate was completed using the rate of our lead ecologist, Charles Baun. While Mr. Baun will
be completing the majority of the tasks associated with this project, mid-level biologist will be used
to the extent possible to reduce the overall time and cost of the project.
I look forward to working with you on this project. If you have any questions please call me at (208)
375-0408 or my cell (208) 921-0195.
Sincerely,
Environmental Conservation Services Inc.
~~
Charles Baun: Lead Ecologist/ Principal
Enclosure:
Proposal and Cost Estimate.
www.ecs-services.com
eNVIRONMENTAL CONSERVATION SERVICES, INC.
4900 N. Rosepoint Way, Suite C, Boise, Idaho 83713
(208)-375-0408 Office- (208)-287-8292 Fax
Environmental Conservation Services Inc.
Proposal to Review and Comment on the 2008 M3 Companies
Habitat Mitigation Plan for the City of Eagle
This proposal identifies the estimated cost identified by Environmental Conservation Services Inc.
(ECS), to review and comment on the 2008 M3 Eagle LLC (M3) Habitat Mitigation Plan (HMP) in
accordance with the stipulations outlined in the Pre-Annexation and Development Agreement by and
between the City of Eagle, Idaho and M3. In order to make an estimate of the time and therefore budget
necessary to complete this work, it is necessary to make a set of assumptions. If one or more of these
assumptions are not accurate, an adjustment to the budget may be necessary. These assumptions are
listed below:
· All data and associated materials required by ECS to complete the review the document
will be provided by M3 or the City of Eagle upon request, and in a timely manner.
Requests not complied with in a timely manner could result in additional costs;
. It is assumed that the initial review of the HMP and M3/City of Eagle Development
Agreement would require approximately 62-hours. This includes 30-hours for document
review (senior staff), 2-hours (Senior GIS), and 32-hours Gunior staff) for field data
verification (stratified random samples and summary). However, this is subject to change
based on information available and changes in the level of effort associated with the
review process;
. It is assumed that meetings with the land use agencies (BLM, IDFG and IDL), public, and
City of Eagle staff associated with the HMP and M3/City of Eagle Development
Agreement would be required. Since the number of meetings is unknown, it is only
assumed that each meeting would require 6- staff hours (2-prep/4-meeting) and 4-admin
(3-meetingll-summary and admin record). All meetings will have at a minimum, a
representative from the City of Eagle and M3. A copy of the meeting notes will also be
delivered to all parties in attendance and made available to the public. Each meeting
would be billed as additional work;
. It is assumed that ECS would send out copies of the M3 HMP to the IDFG and BLM for
comment and summary. Letters have already been received from the IDL. It is assumed
this task would require 8-hours (6-senior and 2-admin). However, this is subject to
change based on information and comments received, as well as the level of effort
associated with getting comments from the agencies;
. It is assumed that preparation and attendance to hearings before the Planning and Zoning
Commission and the City Council, in regards to the M3 Companies application would
require approximately 8-hours per meeting (3-preperation/4-hearingll-summary). Since
the number of meetings is unknown, each hearing would be billed as additional work;
. An administrative record of all communications and meetings will be developed by ECS
staff (8-hrs administrative);
www.ecs-services.com
eNVIRONMENTAL CONSERVATION SERVICES, INC.
4900 N. Rosepoint Way, Suite C, Boise, Idaho 83713
(208)-375-0408 Office - (208)-287-8292 Fax
Environmental Conservation Services Inc.
. It is assumed that copies and document preparation fees will not exceed $310.00;
· It is assumed that all requests for information under the Public records act will come to the
City not ECS. The only material ECS is authorized to distribute is the M3 submittal to
agencies. ECS staff will not submit materials to the individuals outside of agency use.
. It is assumed that ECS would deliver one hard copy and one electronic copy (Microsoft
Word and PDF) of the review with comments to the City of Eagle staff within 4-weeks of
contract approval with written confirmation. However, this is subject to change based on
information available, number of meetings, and other changes in the level of effort
associated with the review process.
COST ESTIMATE
Based on the assumptions above, the variable nature of the work to be completed, ECS estimates that the
cost to complete the initial review of the HMP would not exceed $6.050.00. Meetings and hearings will
be billed as additional costs on an as needed basis to complete the review and comment process. Project
costs will be based on time and materials incurred on the project. ECS will notify the City of Eagle upon
any circumstances that will influence the estimate for this project. Any additional funding requests will
be submitted to the City of Eagle for approval. This estimate is valid for 30 days from proposal date (3-
23-09). ECS reserves the right to review costs if proposal is accepted beyond 30 days and start of work
is delayed beyond 45 days of acceptance date.
ECS Inc.
~~~/
Date:
~~~._-
tch~rles Baun (ECS Inc.)
www,ecs-services.com
eNVIRONMENTAL CONSERVATION SERVICES, INC.
4900 N. Rosepoint Way, Suite C, Boise, Idaho 83713
(208)-375-0408 Office' (208)-287-8292 Fax