Finance - Budgets - Budget Rollup FY 2012/2013 - 08/28/2012Budget Rollup FY 2012/2013 8/28/12 ADOPTED BY THE CC
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Revised
7/30/12
Total Revenue Projected $ 4,707,576 $ 5,570,948 $ 6,299,153 TOTAL REVENUE
8/21/12 CC property taxes to be at the same levy
rate as FY 11/12
Expenditures
General Admin (No CC $ 3,399,146 $ 3,807,481 $ 4,569,824 TOTAL GEN ADMIN EXPENDITURES
Executive $ 49,623 $ 58,933 $ 58,835
Clerk Dept $ 234,097 $ 246,321 $ 245,264
Building Dept $ 207,043 $ 266,050 $ 280,758 Increased $10,659 with reorganization
P&Z Dept $ 342,142 $ 371,455 $ 397,984
Public Works Dept $ 475,525 $ 820,708 $0 PW $600,350 Budget now P&R and Facilities
P&R Dept $0 $0 $ 363,053 Greenbelt-Pathway Mtnc/Repair $100,000 increased
$96,000; Public Relations new $5,000; Admin Costs
$1,720; $6,000 added Guerber Park; $200 added to
Sports Complex; $200 added to Town Entry Park;
$2,900 Vehicle Mtnc; $26,118 extra salary costs and
$1,000 extra benefit costs.
Facilities Dept $0 $0 $ 383,435
Total Expenditures Projected $ 4,707,576 $ 5,570,948 $ 6,299,153
$0 $0 $0
STAND ALONE FUNDS FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Revised
Library Fund
Library Fund Revenue $ 1,075,092 $ 1,131,270 $ 1,118,277
Library Fund Expenditures $ 1,075,092 $ 1,131,270 $ 1,118,277
Total Library Fund Balance $ - $ - $0
Water Fund
Water Fund Revenue $ 628,410 $ 771,701 $ 1,395,382
Water Fund Expenditures $ 628,410 $ 771,701 $ 1,395,382
Total Water Fund Balance $ - $ - $0
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
Museum Fund
Museum Revenue $ 56,532 $ 64,933 $ 32,195
Museum Expenditures $ 56,532 $ 64,933 $ 32,195
Total Museum Fund Balance $ - $ - $0
Historic Commission Fund
Revenue $0 $2,000 $ 3,000
Expenditures $0 $2,000 $ 3,000
Total Historic Commmission $0 $0 $0
Arts Commission Fund
Commission Revenue $ 26,000 $ 41,500 $ 58,900
Commission Expenditures $ 26,000 $ 41,500 $ 58,900
Total Art Comm Fund Balance $ - $ - $0
Bond Fund
Revenue $ 250,590 $ 246,270 $ 244,319
Expenditures $ 250,590 $ 246,270 $ 244,319
Total Bond Fund Balance $ - $ - $0
Park Fund
Revenue $ 198,011 $ 347,700 $ 563,476
Expenditures $ 198,011 $ 347,700 $ 563,476
Total Park Fund Balance $ - $ - $0
Streamside Fund
Revenue $ 5,000 $ 5,000 $ 5,000
Expenditures $ 5,000 $ 5,000 $ 5,000
Total Streamside Fund $ - $ - $0
Tree Fund
Revenue $ 26,790 $ 26,790 $ 22,420
Expenditures $ 26,790 $ 26,790 $ 22,420
Total Tree Fund Balance $ - $ - $0
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
Eagle Economic Development
Revenue $0 $0 $ 100,000
Expenditures $0 $0 $ 100,000
Total Economic Deveopment $0 $0 $0
Idaho Power Fund
Revenue $0 $275,924 $0
Expenditures $0 $275,924 $0
Total Idaho Power Fund $0 $0 $0
BUDGET TOTAL: $ 6,974,001 $ 8,484,036 $ 9,842,122
CITY OF EAGLE REVENUE PROJECTIONS FY 2012/2013
ADOPTED BY CC 8/28/12
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Major Objects and Subobjects FY 10/11 FY 11/12 FY 12/13
CARRY OVER (01-0308-00-00)1 $0 $500,000 $657,921
RESERVE FUND - 1ST QTR EXPENDITURES (01-0309-01-00) $1,100,000 $1,100,000 $1,100,000
RESERVE FUND - CITY HALL PURCHASE (01-0309-02-00)$0 $98,188 $470,967
Franchise/Idaho Power 2%-Dist Lines $0 $0 $0
PROPERTY TAX REVENUE (01-0311-00-00)$902,969 $883,238 $977,050
OTHER TAX REVENUE:
Penalty and Interest on Property Taxes (01-0311-01-00)$4,500 $7,000 $7,000
Franchise Fees:
Franchise/Eagle Water Co. - 1% (01-0316-10-00)7,500 7,500 7,500
Franchise/United Water Company - 1% (01-0316-10-02)5,700 5,700 5,700
Franchise/Int. Gas 3% (Yearly) (01-0316-11-00) 266,000 210,000 220,000
Franchise/Trash 8% (Quarterly) (01-0316-13-00) 125,000 125,000 130,000
Franchise/Idaho Power 1% (Quarterly) (01-0316-14-00) 115,000 115,000 125,000
Franchise/Cable 5% (01-0316-12-00) 115,000 110,000 100,000
TOTAL FRANCHISE FEES:$634,200 $573,200 $588,200
INTERGOVERNMENTAL:
Urban Renewal District - Loan Payment (01-0335-20-00)30,000 30,000 0
State Revenue Sharing (Quarterly) (01-0335-60-00)935,929 956,639 1,018,300
State Sales Tax (Quarterly) (01-335-50-00) 104,512 110,836 153,299
State Liquor (Quarterly) (01-0335-10-00)293,079 326,230 276,000
TOTAL INTERGOVERNMENTAL:$1,363,520 $1,423,705 $1,447,599
Major Objects and Subobjects FY 10/11 FY 11/12 FY 12/13
Revised
RESTRICTED FUNDS & PASS THROUGH (PT)
Community Promotion/Special Events Donations (01-0376-07-00)0 0 5,000
Franchise/Idaho Power 2%-Dist Lines (Quarterly)(01-0316-14-01)180,000 0 0
Moved to a Separate Fund
Awin Mgmnt (BFI) Education-Add Srvs (01-0350-03-00)65,436 108,000 74,368
Quarterly Payments
Cash Surities - Land Use Applications (01-0203-01-01)0 217,810 231,597
Cash Surities paid by Developers on Land Use Applications
(PT)Engineering Fees Collected from Developers (01-0341-13-00)15,000 15,000 15,000
Placeholder amount as the fees vary from year to year
(PT)Attorney Fees Collected from Developers (01-0341-14-00)35,000 35,000 35,000
Placeholder amount as the fees vary from year to year
(PT) Field of Honor (01-0350-05-00)3,500 2,000 3,982
Healing Fields will be self sustaining FY 12/13
TOTAL RESTRICTED FUNDS & PASS THROUGH:$298,936 $377,810 $364,947
LICENSES AND PERMITS:
Alcoholic Beverage License (01-0321-10-00)15,000 18,000 18,000
Business License (01-0321-30-00) 12,000 12,500 12,500
TOTAL BUSINESS LICENSES & PERMITS:$27,000 $30,500 $30,500
BUILDING DEPARTMENT PERMITS AND FEES:
Building Permits (01-0322-10-00)162,986 254,258 300,000
Building Permits Appeals (01-0322-10-01)0 0 0
Plan Review Fee-Bldg Dept (01-0322-12-00)60,000 93,600 93,600
Energy Standards (01-0322-13-00)3,000 4,680 4,680
Grading-Drainage Permit Fees (01-0322-21-00)0 0 0
Electrical Insp Admin Reimb Fees (01-0341-10-04) 1,500 2,340 2,340
Drainage Fees (01-0341-13-01)400 624 624
Flood Plain-Eng Fee Deposit (01-0341-13-03)0 0 0
Flood Plain Applications (01-0341-13-04 0 0 0
ACHD Impact Processing Fees (01-0322-19-00)500 780 780
*(PT) Plumbing Inspection Fees (01-0322-15-00)20,000 31,200 31,200
*(PT) Mechanical Inspection Fees (01-0322-16-00) 20,000 31,200 31,200
TOTAL BUILDING DEAPARTMENT PERMITS & FEES:$268,386 $418,682 $464,424
Major Objects and Subobjects FY 10/11 FY 11/12 FY 12/13
Revised
PLANNING & ZONING DEPARTMENT PERMITS AND FEES:
Annex/Zoning Permits (01-0322-11-00)16,000 35,000 38,000
PZ Inspection Fees (01-0322-11-01)1,000 1,280 2,000
PZ Plan Review Fees (01-0322-11-02)1,000 1,500 10,000
Street Light Inspection Fees (01-0322-17-00)70 70 70
Surety/Letter of Credit Fees (01-0322-18-00)200 200 200
Tree Fund (01-0369-30-00)0 0 0
M3 Staff Time Reimbursement (01-0341-15-00)19,000 10,000 18,000
Tree City USA Grant (01-0331-60-00) 175 175 175
TOTAL PLANNING & ZONING PERMITS & FEES:$37,445 $48,225 $68,445
COURT FINES & FEES:
City Court Fines & Fees (01-0338-40-00)50,000 76,000 81,000
Citation Fees/Code Enforcement (01-0338-41-00)100 100 100
TOTAL COURT FINES & FEES:$50,100 $76,100 $81,100
MISCELLANEOUS PERMITS AND FEES:
URA Reimbursement-Staff & Costs (01-0384-01-00)0 0 500
CID Reimbursement-Staff & Costs (01-0341-17-00)0 0 6,200
Miscellaneous Permits/Fees/Licenses (01-0341-11-00)1,000 4,000 4,000
Convenience Fee (01-0341-01-00 50 0 0
Animal License Fees (01-0341-12-00)5,000 5,000 5,000
TOTAL MISCELLANDEOUS PERMITS & FEES:$6,050 $9,000 $15,700
CHARGES FOR SERVICES:
Printing, Duplication and Publishing (01-0379-01-00)500 150 150
Miscellaneous (01-0379-00-00)500 500 500
TOTAL CHARGES FOR SERVICES:$1,000 $650 $650
INVESTMENTS:
Zions Investment Interest (01-0371-10-00)1,200 4,000 4,000
Total Investments:$1,200 $4,000 $4,000
GRANTS
Grants/Matching Funds (01-0331-63-00)0 0 0
TOTAL GRANTS:$0 $0 $0
MISCELLANEOUS:
Lease Payments-Parks (01-0383-04-00)150 1,050 1,050
Lease Payments-City Hall Property (01-0383-06-00)1,000 1,000 1,000
Idaho Power Substation/Water usage (01-0383-01-00)120 120 120
Room Reservations (01-0383-09-00)500 700 700
Miscellaneous Reimburseables (01-0383-05-00) 1,000 500 500
TOTAL MISCELLANEOUS $2,770 $3,370 $3,370
Major Objects and Subobjects FY 10/11 FY 11/12 FY 12/13
Revised
PROGRAMS & RECREATION:
Mayor's Youth Action Council (01-350-0400)0 200 200
Reservation Fees (01-0350-20-00)6,000 13,580 13,580
*(PT) Mayor's Cup Golf Tournament 01-0350-01-00)3,500 3,500 3,500
TOTAL PROGRAMS & RECREATION:$9,500 $17,280 $17,280
TOTAL REVENUE:$4,707,576 $5,570,948 $6,299,153
CITY OF EAGLE REVENUE PROJECTIONS FY 2012/2013
ADOPTED BY CC 8/28/12
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
CARRY OVER (01-0308-00-00)$657,921 8/27/12 received $92,481.00 as final distribution from the State Liquor Distribution - increase the
Carry Over by $100,000.00 to $657,921 with the $100,000 to be added to the CH Reserve Fund
RESERVE FUND - 1ST QTR EXPENDITURES (01-0309-01-00) $1,100,000 $1,100,000 Reserve Amount from FY 11/12
RESERVE FUND - CITY HALL PURCHASE (01-0309-02-00)$470,967 8/23/10 add $98,188 to the $98,188=$196,376
9/7/11 $16,091 added to balance budget = $212,467
7/16/12 CC added $258,500 (Ida Power Funds) = $470,967
FRANCHISE/IDAHO POWER 2% - DIST LINES $0 2/2/12 Idaho Power states that the City is free to include the remaining franchise fees in the City's
$258,500 General Budget. The Idaho Power 2% Franchise Fee Agreement expired 12/31/10.
7/16/12 CC added $258,500 to the City Hall Reserve
PROPERTY TAX REVENUE (01-0311-00-00)CC use the Levy from FY 11/12 to figure the property taxes. CC: City & Library
will share equally in the reduction of the property taxes.
CC Motion 7/30 - take 3% and all of the foregone
Increase of $924,559.00
$977,050 8/21/12 CC adopted - same levy rate as FY 11/12. July taxable property reduced by $41,420,640
from May value
Additional Property Tax - Library Carry Forward $0 Library is projecting a Carry Forward which will be used for specific projects.
TOTAL PROPERTY TAX REVENUE:$977,050
OTHER TAX REVENUE:
Penalty and Interest on Property Taxes (01-0311-01-00)$7,000 Based on FY 11/12 Collections
Franchise Fees:
Franchise/Eagle Water Co. - 1% (01-0316-10-00)7,500
DO NOT
USE
Based on FY 11/12 Collections 7,500 Average Quarterly Collection FY 11/12 $2,330.00
Collected $4,659.00 in 2 qtrs FY 11/12
Franchise/United Water Company - 1% (01-0316-10-02)5,700
DO NOT
USE
Based on FY 11/12 Collections 5,700 Average Quarterly Collection FY 11/12 $1,683.00
Collected $5,049.00 in 3 qtrs FY 11/12
Franchise/Int. Gas 3% (Yearly) (01-0316-11-00) 220,000
DO NOT
USE
Based on FY 11/12 Collections 220,000 annual
Collected $227,429.00 FY 11/12
Franchise/Trash 8% (Quarterly) (01-0316-13-00) 130,000
DO NOT
USE
Based on FY 11/12 Collections 130,000 Average Quarterly Collection FY 11/12 $34,006.00
Collected $102,020.00 in 3 qtrs FY 11/12
Franchise/Idaho Power 1% (Quarterly) (01-0316-14-00) 125,000
DO NOT
USE
Based on FY 11/12 Collections 125,000 Average Quarterly Collection FY 11/12 $32,123.00
Collected $96,368.00 in 3 qtrs FY 11/12
Franchise/Cable 5% (01-0316-12-00) 100,000
DO NOT
USE
Based on FY 11/12 Collections 100,000 Quarterly Collection as of 2012
FY 11/12 Collection $103,595 - $6,405 less than Budget of $110,000
TOTAL FRANCHISE FEES:$588,200
INTERGOVERNMENTAL:
Urban Renewal District - Loan Payment (01-0335-20-00)0
DO NOT
USE
0 Final Payment received in FY 11/12
State Revenue Sharing (Quarterly) (01-0335-60-00)1,018,300
DO NOT
USE
AIC projections $973,082 1,018,300 AIC Estimated Revenue
7/25/12 AIC Revised Projections - increase of $45,218.00 FY 11/12 3rd Qtr Revenue 705,115 - Average per qtr $235,038 - below budget projections
State Sales Tax (Quarterly) (01-335-50-00) 153,299
DO NOT
USE
AIC projections $135,439 153,299 AIC Estimated Revenue
7/25/12 AIC Revised Projections - increase of $17,851 FY 11/12 3rd Qtr Revenue $101,525 - Average per qtr $33,842 - over budget projections
State Liquor (Quarterly) (01-0335-10-00)276,000
DO NOT
USE
FY 11/12 - $69,043.00 per quarter = $276,172.00 276,000 AIC Recommendation - Keep Same
FY 11/12 Below Budget Projections - 3rd Qtr Revenue $207,129 - Qtr Revenue $69,043.00
TOTAL INTERGOVERNMENTAL:$1,447,599
RESTRICTED FUNDS & PASS THROUGH (PT)
Community Promotion/Special Events Donations (01-0376-07-00)5,000
DO NOT
USE
5,000 To be used to defray the costs of the 4th of July Fireworks & other community promotion/events
Franchise/Idaho Power 2%-Dist Lines (Quarterly) (01-0316-14-01)0
DO NOT
USE
Moved to a Separate Fund 0 Moved to a separate fund
Awin Mgmnt (BFI) Education-Add Srvs (01-0350-03-00)74,368
DO NOT
USE
74,368 Based on FY 11/12 Collections + Carry Forward
Cash Surities - Land Use Applications (01-0203-01-01)231,597
DO NOT
USE
Cash Surities paid by Developers on Land Use Applications 231,597
(PT)Engineering Fees Collected from Developers (01-0341-13-00)15,000
DO NOT
USE
Placeholder amount as the fees vary from year to year 15,000
(PT)Attorney Fees Collected from Developers (01-0341-14-00)35,000
DO NOT
USE
Placeholder amount as the fees vary from year to year 35,000
(PT) Field of Honor (01-0350-05-00) 3,982
DO NOT
USE
Healing Fields will be self sustaining FY 12/13 3,982 Final Accounting carry over from FY 11/12
TOTAL RESTRICTED FUNDS & PASS THROUGH:$364,947
LICENSES AND PERMITS:
Alcoholic Beverage License (01-0321-10-00)18,000
DO NOT
USE
Projection based on number of Licenses issued in FY 10/11 18,000
Business License (01-0321-30-00)12,500
DO NOT
USE
Projection based on number of Licenses issued in FY 10/11 12,500 Business License Fees will be used to fund Community Promotions and Special Events
TOTAL LICENSES AND PERMITS:$30,500
BUILDING DEPARTMENT PERMITS AND FEES:
Building Permits (01-0322-10-00)300,000
DO NOT
USE
Based on 30 new residential permits 300,000
Building Permits Appeals (01-0322-10-01)0
DO NOT
USE
0
Plan Review Fee-Bldg Dept (01-0322-12-00)93,600
DO NOT
USE
Based on 30 new residential permits 93,600
Energy Standards (01-0322-13-00)4,680
DO NOT
USE
Based on 30 new residential permits 4,680
Grading-Drainage Permit Fees (01-0322-21-00)0
DO NOT
USE
0
Electrical InspAdmin Reimb Fees (01-0341-10-04) 2,340
DO NOT
USE
Based on 30 new residential permits 2,340
Drainage Fees (01-0341-13-01)624
DO NOT
USE
Based on 30 new residential permits 624
Flood Plain-Eng Fee Deposit (01-0341-13-03)0
DO NOT
USE
0
Flood Plain Applications (01-0341-13-04 0
DO NOT
USE
0
ACHD Impact Processing Fees (01-0322-19-00)780
DO NOT
USE
Money collected from ACHD for collecting their impact fees 780
$20 for each building permit
PERMITS & FEES SUBTOTAL:$402,024
PASS THROUGH (PT)
*(PT) Plumbing Inspection Fees (01-0322-15-00)31,200
DO NOT
USE
Based on 30 new residential permits 31,200
*(PT) Mechanical Inspection Fees (01-0322-16-00) 31,200
DO NOT
USE
Based on 30 new residential permits 31,200
PASS THROUGH (PT) SUBTOTAL:$62,400
TOTAL BUILDING DEAPARTMENT PERMITS & FEES:$464,424
PLANNING & ZONING DEPARTMENT PERMITS AND FEES:
Annex/Zoning/DR/CUP Permits (01-0322-11-00)38,000
DO NOT
USE
Based on projected building permits 38,000
PZ Inspection Fees (01-0322-11-01)2,000
DO NOT
USE
Based on projected applications for FY12/13 2,000
PZ Plan Review Fees (01-0322-11-02)10,000
DO NOT
USE
Based on projected building permits 10,000
Street Light Inspection Fees (01-0322-17-00)70
DO NOT
USE
70
Surety/Letter of Credit Fees (01-0322-18-00)200
DO NOT
USE
200
Tree Fund (01-0369-30-00)0
DO NOT
USE
0
Tree City USA Grant (01-0331-60-00) 175
DO NOT
USE
175
M3 Staff Time Reimbursement (01-0341-15-00)18,000
DO NOT
USE
Based on projected staff time 18,000
M3 Environmental Conservation Srvs (01-0341-15-01)0
DO NOT
USE
0
TOTAL PLANNING & ZONING PERMITS & FEES:$68,445
COURT FINES & FEES:
City Court Fines & Fees (01-0338-40-00)81,000
DO NOT
USE
Based on FY 11/12 Collections 81,000 7/16/12 CC use projection from City Prosecutor
Citation Fees/Code Enforcement (01-0338-41-00)100
DO NOT
USE
Based on FY 11/12 Collections 100
TOTAL COURT FINES & FEES:$81,100
MISCELLANEOUS PERMITS AND FEES:
URA Reimbursement-Staff & Costs (01-0384-01-00)500
DO NOT
USE
500
CID Reimbursement-Staff & Costs (01-0341-17-00)6,200
DO NOT
USE
6,200
Miscellaneous Permits/Fees/Licenses (01-0341-11-00)4,000
DO NOT
USE
Based on FY 10/11 Collections 4,000
Convenience Fee (01-0341-01-00 0
DO NOT
USE
No longer collect this fee since joining Access Idaho FY 11/12 0
Animal License Fees (01-0341-12-00)5,000
DO NOT
USE
Based on FY 11/12 Collections 5,000
TOTAL MISCELLANDEOUS PERMITS & FEES:$15,700
CHARGES FOR SERVICES:
Printing, Duplication and Publishing (01-0379-01-00)150
DO NOT
USE
Based on FY 11/12 Collections 150
Miscellaneous (01-0379-00-00)500
DO NOT
USE
Placeholder amount as the revenue varies from year to year 500
TOTAL CHARGES FOR SERVICES:$650
INVESTMENTS:
Zions Investment Interest (01-0371-10-00)4,000
DO NOT
USE
Based on FY 11/12 Collections 4,000
Total Investments:$4,000
GRANTS
Grants/Matching Funds (01-0331-63-00)0
DO NOT
USE
0
TOTAL GRANTS:$0
MISCELLANEOUS:
Vendor Lease Payments-Parks (01-0383-04-00)1,050
DO NOT
USE
Based on FY 11/12 Collections 1,050
Lease Payments-City Hall Property (01-0383-06-00)1,000
DO NOT
USE
Lease Agreement amount 1,000
Idaho Power Substation/Water usage (01-0383-01-00)120
DO NOT
USE
Contract amount 120
Room Reservations (01-0383-09-00)700
DO NOT
USE
Based on FY 11/12 Collections 700
Miscellaneous Reimburseables (01-0383-05-00) 500
DO NOT
USE
Placeholder amount recommended by auditor-varies each year 500
TOTAL MISCELLANEOUS $3,370
PROGRAMS & RECREATION:
Mayor's Youth Action Council (01-350-0400)200
DO NOT
USE
200
Park Reservation Fees (01-0350-20-00)13,580
DO NOT
USE
Based on FY 11/12 Collections 13,580
*(PT) Mayor's Cup Golf Tournament 01-0350-01-00)3,500
DO NOT
USE
Placeholder amount 3,500
TOTAL PROGRAMS & RECREATION:$17,280
TOTAL REVENUE:$6,299,153
City of Eagle
Salaries
SALARY ROLLUP ADOPTED BY CC 8/28/12
Base Total %Number of
Dept/Fund Description Salaries Benefits Costs Benefits Employee's
General Admin CC 23,842$ 9,527$ 33,369$ 29%4
Admin Assist (benefits included)20,800$ -$ 20,800$ 0%1
Gen Admin Totals:44,642$ 9,527$ 54,169$ 18%5
Executive Department 42,000$ 10,580$ 52,580$ 20%1
Clerk Dept 176,880$ 65,304$ 242,184$ 27%3
Building Dept 136,290$ 59,651$ 195,941$ 30%3
P&Z Dept 267,800$ 104,802$ 372,602$ 28%4
Parks & Recreation Department 50,000$ 25,988$ 75,988$ 34%1
Seasonal 11,520$ 0%1
P&R Totals:61,520$ 25,988$ 87,508$ 30%2
Facilities Department 55,157$ 27,933$ 83,090$ 34%1.25
Museum Fund 14,560$ 1,175$ 15,735$ 7%1
Library Fund-Full Time 362,329$ 161,996$ 524,325$ 31%9
Permanent Part Time 151,862$ -$ 151,862$ 0%15
Relief 5,955$ -$ 5,955$ 0%
Library Totals:520,146$ 161,996$ 682,142$ 24
Total Employee Costs 1,318,995$ 466,956$ 1,785,951$ 26%44.25
Stand Alone Funds
Water Fund 190,861$ 73,645$ 264,506$ 28%3.25
TOTAL: $ 1,509,856 $ 540,601 $ 2,050,457 26%47.5
Reinstate Wages to 9/30/2009 level & PZ FY 10/11 Cuts
GENERAL ADMINISTRATION BUDGET FY 2012/2013
ADOPTED BY CC 8/28/12
EXPENDITURES
Major Objects and Subobjects
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
ADOPTED
BUDGET
RESERVE FUND-1ST QTR EXPENDITURES (01-0410-01-00)$1,100,000 $1,100,000 $1,200,000
RESERVE FUND-CITY HALL PURCHASE $98,188 $212,467 $603,278
IDAHO POWER 2% FRANCHISE FEE FUNDS $0 $0 $0
PERSONNEL:
City Council (01-0415-11-00)23,842 23,842 23,842
IT Support Specialist (New) (01-0415-10-00)0 53,632 0
Position to be partially funded by Library & City reductions
Administrative Clerk (New)0 0 20,800
FICA (01-0415-21-00)1,824 5,927 3,415
PERSI (01-0415-22-00)2,533 8,230 4,742
Worker's Compensation (01-415-24-00)100 325 187
Unemployment Benefits (01-0415-28-00) (RIF Employees)25,000 10,000 15,000
Insurance (Admin Clerk) (01-0415-25-00)17,339 10,000 10,964
Insurance 3 Months for City Council (01-0415-25-00)0 4,805 0
HRA Billing - Premium Buy Down (01-0415-23-00)4,752 4,752 4,752
Cobra Administration (01-0415-23-01)48 80 144
Worker's Compensation-Boards/Commissions (01-415-24-00)174 174 174
TOTAL PERSONNEL:$75,438 $121,767 $84,020
RESTRICTED FUNDS & PASS THROUGH (PT)
Community Promotion/Special Events Donations 0 0 5,000
Franchise/Idaho Power 2%-Dist Lines (Quarterly)(01-0316-14-01)180,000 0 0
Awin Management(BFI) Education-Add Srvs (15-0414-04-00)0 0 74,368
Cash Surities - Land Use Applications (01-0203-01-01)0 217,810 231,597
(PT)Engineering Fees Collected from Developers (01-0413-31-00)35,000 35,000 35,000
(PT)Attorney Fees Collected from Developers (01-0413-33-00)15,000 15,000 15,000
(PT) Field of Honor (01-0422-06-00)$0 $2,000 3,982
TOTAL RESTRICTED FUNDS & PASS THROUGH:$230,000 $269,810 $364,947
CONTRACT & AGREEMENTS:
Legal (01-0416-02-00)85,000 85,000 85,000
Mimura & Associates Prosecution Srvs (01-0416-05-00)45,000 45,000 53,400
Contract Animal Control (01-0416-06-00)10,000 42,264 42,264
Engineer (01-0416-07-00)4,500 4,500 4,500
Auditor (01-0416-08-00)9,800 9,800 10,000
Law Enforcement (01-0416-09-00) 1,302,814 1,351,038 1,549,182
Senior Center Community Van (01-0416-10-00)14,660 14,660 0
Database & Web Page Management (01-0416-16-00)8,000 2,500 0
City Hall - Lease Payments - Hawkins Smith (01-0416-21-00)142,405 142,405 142,405
City Hall - Deferred Lease Payments - Hawkins Smith (01-0416-21-00)0 0 13,005
City Hall - Operating Expenses - Hawkins Smith (01-0416-22-00)19,500 19,500 19,500
Equipment Leasing (copy machines-printers) (01-0416-24-00)15,662 15,662 14,000
Computer LAN Maintenance (Block Time) (01-0416-26-00)8,040 0 0
Environmental Conservation-M3 (01-0416-32-00)0 0 0
Video/Audio Streaming-City Council Meetings 1,000 0 0
Operational Reserve (including staff salary study) (01-0416-35-00)0 30,000 10,000
Library?0 0 60,000
Additional Reserve (Library Carry Over) (01-0416-36-00)0 72,947 0
IT Support Specialist-CAI Contract (01-0416-37-00)0 0 34,800
Web Page Design (01-0416-38-00)0 0 5,000
Manley Services (Premium Only Plan) (01-0416-31-00)0 150 150
TOTAL CONTRACT & AGREEMENTS:$1,666,381 $1,835,426 $2,043,206
ADMINISTRATION
P&Z Commissioners Compensation (01-0413-01-00)4,850 4,850 4,850
Election (01-0413-04-00)8,000 10,600 10,000
Office Supplies (01-0413-05-00)12,000 12,000 12,000
Printing, Duplication, and Publishing (01-0413-06-00)200 300 300
Postage (01-0413-07-00)3,500 3,500 3,500
Legal Advertising/Publication (01-0413-08-00)1,500 1,500 1,500
Insurance Property (01-0413-10-00)37,072 37,226 38,051
Professional Dues (01-0413-14-00)33,933 37,297 37,459
Utilities 660 E. Civic Lane (01-0413-16-00)23,000 23,000 23,000
Telecommunications (01-0413-19-00)10,000 13,620 12,000
Internet/Web Page Services (01-0413-21-00)500 500 1,500
Maintenance/Repair/Office Equip-Software (01-0413-23-00) 14,000 14,000 14,000
Miscellaneous (01-0413-25-00)500 500 500
Resource Materials (01-0413-28-00)1,000 1,000 1,000
Real Property Taxes (01-0413-29-00)150 160 160
Monitoring Alarm Systems (01-0413-34-00)1,400 1,400 1,400
Storage Shed Rental (01-0413-36-00)1,300 1,300 1,300
Background Check - Permits/Licenses (01-0413-37-00)470 500 500
TOTAL ADMINISTRATION:$153,375 $163,253 $163,020
GRANTS: PT (Pass Thru)
Future Grants (01-0421-03-00)0 0 0
Payette River National Scenic Byway Wayfinding Study 100 0 0
TOTAL GRANTS:$100 $0 $0
PUBLIC AFFAIRS/COMMUNITY RELATIONS
Mayor's Youth Action Council (01-0422-05-00)0 200 200
Community Promotion/Special Events - Fireworks (01-0422-03-00)0 - 15,000
Public Relations (01-0422-01-00)0 100 1,000
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATION:$0 $300 $16,200
COMMUNITY PROJECTS
Historic Commission (01-0463-04-00)0 2,000 3,000
Museum (01-0463-01-00)56,532 64,933 31,695
TOTAL COMMUNITY PROJECTS:$56,532 $66,933 $34,695
CAPITAL OUTLAY:
Equipment (01-0465-03-00)0 20,447 34,574
TOTAL CAPITAL OUTLAY:$0 $20,447 $34,574
CAPITAL PROJECTS
VRT - Srv Enhancement-Hwy 44 Express (14-0468-10-00)15,458 15,458 15,884
ACHD-Ballantyne/State St/SH44 Intersection (01-0468-13-00)0 4,120 0
Hill Rd Improvements - ACHD (Collection Account) (14-0468-09-00)0 0 10,000
TOTAL COMMUNITY PLANNING PROJECTS:$15,458 $19,578 $25,884
TOTAL ADMINISTRATION EXPENDITURES:$3,395,472 $3,809,981 $4,569,824
GENERAL ADMINISTRATION - FY 2012/2013
ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
RESERVE FUND - 1ST QTR EXPENDITURES (01-0309-01-00) $1,200,000 Proposed - $1,100,000 Reserve Amount from FY 11/12
7/23/12 CC - add $100,000 to Ist Qtr Reserve
RESERVE FUND - CITY HALL PURCHASE (01-0309-02-00)$534,036 8/23/10 add $98,188 to the $98,188
9/7/11 $16,091 added to balance budget = $212,467
7/16/12 CC added $258,500 (Ida Power Funds) = $470,967
7/25/12 added $63,069 (Increase in Revenue Sharing) = $534,036
-$30,758 8/21/12 reduced by $30,758 to balance the budget
8/27/12 received $92,481.00 as final distribution from the State Liquor Distribution - increase the
$100,000 Carry Over by $100,000.00 to $657,921 with the $100,000 to be added to the CH Reserve Fund
TOTAL CITY HALL RESERVE FUND:$603,278
FRANCHISE/IDAHO POWER 2% - DIST LINES $0 2/2/12 Idaho Power states that the City is free to include the remaining franchise fees in
the City's General Budget
7/16/12 CC added $258,500 to the CH Reserve Fund
PERSONNEL:
City Council (01-0415-11-00)23,842
IT Support Specialist (01-0415-10-00)0
Administrative Clerk (New) 20,800 Admin Clerk support for all Departments including the new P&R and Facilities
FICA (01-0415-21-00)3,415
PERSI (01-0415-22-00)4,742
Worker's Compensation (01-415-24-00)187
Worker's Compensation-Boards/Commissions (01-415-24-00)174
Unemployment Benefits (01-0415-28-00) 15,000
Insurance (Admin Clerk) (01-0415-25-00)10,964
Insurance 3 Months for CC (01-0415-25-00)0
HRA Billing - Premium Buy Down (01-0415-23-00)4,752
Cobra Administration (01-0415-23-01)144
TOTAL PERSONNEL:$84,020
RESTRICTED FUNDS & PASS THROUGH (PT)
Community Promotion/Special Events Donations 5,000 DO NOT USE
5,000 To be used to defray the costs of the 4th of July Fireworks & other community promotion/events
Franchise/Idaho Power 2%-Dist Lines (Quarterly)0 DO NOT USE
0 Idaho Power 2% Franchise Fee Expired 12/31/10
Awin Management(BFI) Education-Add Srvs (15-0414-04-00)74,368 DO NOT USE
74,368
Cash Surities - Land Use Applications (01-0203-01-01)231,597 DO NOT USE
Cash Surities paid by Developers on Land Use Applications 231,597
(PT)Engineering Fees Collected from Developers (01-0413-31-00)35,000 DO NOT USE
Placeholder amount as the fees vary from year to year 35,000
(PT)Attorney Fees Collected from Developers (01-0413-33-00)15,000 DO NOT USE
Placeholder amount as the fees vary from year to year 15,000
(PT) Field of Honor (01-0422-06-00)3,982 DO NOT USE
Healing Fields will be self sustaining FY 12/13 3,982 Projected carry over from FY 11/12
TOTAL RESTRICTED FUNDS & PASS THROUGH:$364,947
CONTRACT & AGREEMENTS:
Legal (01-0416-02-00)85,000 DO NOT USE
Base contract 85,000
Mimura & Associates Prosecution Services (01-416-05-00)53,400 DO NOT USE
FY 11/12 Base contract amount $45,600-increase $7,800 53,400 8/28/12 CC approved Susie Mimura's Contract Request was for $53,400.00
Contract Animal Control (01-0416-06-00)42,264 DO NOT USE
Same as FY 11/12 42,264 Contract amount same as FY 11/12
Engineer (01-0416-07-00)4,500 DO NOT USE
4,500 Same as FY 11/12
Auditor (01-0416-08-00)10,000 DO NOT USE
Contract Amount 10,000 annual
Law Enforcement (01-0416-09-00) 1,549,182 DO NOT USE
1,549,182 7/10 Restore PT Clerk/Add Code Enforcement Officer - Highest option out of 3 Options
Senior Center Community Van (01-0416-10-00)0 DO NOT USE
0 8/21/12 CC by motion did not fund the $14,660.00 for the Senior Center Van.
Database & Web Page Management (01-0416-16-00)0 DO NOT USE
Eliminated with IT Specialist Position 0
City Hall - Lease Payments - Hawkins Smith (01-0416-21-00)142,405 DO NOT USE
Lease Agreement 142,405
City Hall - Deferred Lease Payments - Hawkins Smith (01-0416-21-00)13,005 DO NOT USE
Deferred Rent from FY 09/10 - Hawkins Smith agreeded to a $1.00 13,005
rent reduction-$13,005.00 for FY 09/10 to be recaptured in FY 12/13
City Hall - Operating Expenses - Hawkins Smith (01-0416-22-00)19,500 DO NOT USE
Insurance and property taxes on City Hall building 19,500
Equipment Leasing (copy machines-printers) (01-0416-24-00)14,000 DO NOT USE
Copiers in Main File Room, PZ File Room, Wide Format Printer 14,000
Computer LAN Maintenance (Block Time) (01-0416-26-00)0 DO NOT USE
Eliminated with IT Specialist Position 0
Environmental Conservation-M3 (01-0416-32-00)0 DO NOT USE
0
Video/Audio Streaming-City Council Meetings 0 DO NOT USE
0
Operational Reserve (01-0416-35-00)10,000 DO NOT USE
10,000 7/2 CC removed $30,000 - 7/16/12 added $10,000
Library RFID Equipment 60,000 DO NOT USE
60,000 8/21/12 CC by motion approved $60,000 for an RFID system for the Library subject to proposals
for installation with the Library paying a minimum of $36,000.
Additional Reserve (Library Carry Over) (01-0416-36-00)0 DO NOT USE
0
IT Support Specialist-CAI Contract (01-0416-37-00)34,800 DO NOT USE
34,800 8/21/12 CC reduced from $37,700 to $34,800 - 600 hours at $58 per/hr
Web Page Design (01-0416-38-00)5,000 DO NOT USE
5,000 8/21/12 CC added funds to cover the remaining costs of the Web Page design started in FY 11/12
Manley Services (Premium Only Plan) (01-0416-31-00)150 DO NOT USE
Contract Amount 150 annual
TOTAL CONTRACT & AGREEMENTS:$2,043,206
ADMINISTRATION
P&Z Commissioners Compensation (01-0413-01-00)4,850 DO NOT USE
item 1 4,850
Election (01-0413-04-00)10,000 DO NOT USE
Other Election Expenses (Bond Election) 10,000 Other Election Expenses - Bonds
Office Supplies (01-0413-05-00)12,000 DO NOT USE
item 1 12,000
Printing, Duplication, and Publishing (01-0413-06-00)300 DO NOT USE
Order forms every 5 years 300
Postage (01-0413-07-00)3,500 DO NOT USE
item 1 3,500
Legal Advertising/Publication (01-0413-08-00)1,500 DO NOT USE
Advertising for the Downtown Plan 1,500
Insurance Property (01-0413-10-00)38,051 DO NOT USE
item 1 38,051 semi-annual
Professional Dues (01-0413-14-00)37,459 DO NOT USE
37,459
Utilities 660 E. Civic Lane (01-0413-16-00)23,000 DO NOT USE
item 1 23,000
Telecommunications (01-0413-19-00)12,000 DO NOT USE
12,000
Internet/Web Page Services (01-0413-21-00)1,500 DO NOT USE
1,500
Maintenance/Repair/Office Equip-Software (01-0413-23-00) 14,000 DO NOT USE
copiers/printers leases 14,000
Miscellaneous (01-0413-25-00)500 DO NOT USE
500
Resource Materials (01-0413-28-00)1,000 DO NOT USE
Update Idaho Code Books 1,000
Real Property Taxes (01-0413-29-00)160 DO NOT USE
160 annual
Monitoring Alarm Systems (01-0413-34-00)1,400 DO NOT USE
1,400
Storage Shed Rental (01-0413-36-00)1,300 DO NOT USE
1,300
Background Check - Permits/Licenses (01-0413-37-00)500 DO NOT USE
500
TOTAL ADMINISTRATION:$163,020 DO NOT USE
GRANTS: PT (Pass Thru)
Future Grants (01-0421-03-00)0 DO NOT USE
0
Payette River National Scenic Byway Wayfinding Study 0 DO NOT USE
0
TOTAL GRANTS:$0
PUBLIC AFFAIRS/COMMUNITY RELATIONS
Mayor's Youth Action Council (01-0422-05-00)200 DO NOT USE
Based on recommendation from MYAC 200
Community Promotion/Special Events-Fireworks 15,000 DO NOT USE
15,000 8/21/12 CC to be used for 4th of July fireworks
Public Relations (01-0422-01-00)1,000 DO NOT USE
1,000
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATION:$16,200
COMMUNITY PROJECTS
Historic Commission (01-0463-04-00)3,000 DO NOT USE
Budget Request 3,000 8/21/12 CC approved the Historic Commission Budget
Museum (01-0463-01-00)31,695 DO NOT USE
Budget Request 31,695 8/21/12 CC by motion changed the Full Time position to a Part Time position 20 hrs a week with no
benefits and a salary of $14,560.00.
TOTAL COMMUNITY PROJECTS:$34,695
CAPITAL OUTLAY: STRATEGIC PLAN
Equipment (01-0465-03-00)4,800 DO NOT USE
Computer Purchases 4,800 Replace outdated computers - begin new rotation schedule
Caselle Upgrade to Clarity Software & Services Proposal 18,363 18,363 $14,146.00 software - $4,217.00 Services - Training & Data File Conversion
SQL Software to support Clarity Upgrade 1,811 1,811 SQL software to support the Caselle upgrade to Clarity
Caselle - Add Payroll Direct Deposit Modual 0 0 $2,700.00 license fee $250.00 setup-7/30 took out
Laserfiche-WebLink upgrade public search-5 concurrent users 9,600 9,600 Current upgrade allows only one public user at a time - this allows 5 users at a time
TOTAL CAPITAL OUTLAY:$34,574
CAPITAL PROJECTS
VRT - Srv Enhancement-Hwy 44 Express (14-0468-10-00)15,884 DO NOT USE
Bus Service 15,884 annual
ACHD-Ballantyne/State St/SH44 Intersection (01-0468-13-00)0 DO NOT USE
0
Hill Rd Improvements - ACHD (Collection Acct) (14-0468-09-00)10,000 DO NOT USE
10,000
TOTAL COMMUNITY PLANNING PROJECTS:$25,884
TOTAL ADMINISTRATION EXPENDITURES:$4,569,824
EXECUTIVE DEPARTMENT Budget FY 2012/2013 ADOPTED BY CC 8/28/12
EXPENDITURES
Major Objects and Subobjects
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
PERSONNEL:
Salaries (11-0415-10-00)30,000 42,000 42,000
Backgound Check/Drug Testing (11-0415-20-00)0 0 0
FICA (11-0415-21-00)2,295 3,213 3,213
PERSI (11-0415-22-00)3,187 4,461 4,461
Worker's Compensation (11-415-24-00)126 176 176
Insurance (Employer) (11-0415-25-00)10,080 1,100 1,122
HRA Premium Buy Down (11-0415-23-00)1,584 1,584 1,584
Cobra Administration Fee (11-0415-23-01)24 24 24
TOTAL PERSONNEL:$47,296 $52,558 $52,580
ADMINISTRATION
Maintenance/Repair/Office Equip-Software (11-0413-23-00) 50 50 50
Mayor - Administrative Expenses (11-0413-03-00)0 0 0
Miscellaneous (11-0413-25-00)0 0 0
Office Supplies (11-0413-05-00)200 200 200
Printing, Duplication, and Publishing (11-0413-06-00)0 0 0
Professional Dues (11-0413-14-00)100 100 100
Resource Materials (01-0413-28-00)0 0 0
Telecommunications (01-0413-19-00)180 925 925
Vehicle Expenses (11-0413-24-00)0 1,550 1,600
Training (11-0413-12-00)400 400 400
Travel & Per Diem (11-0413-13-00)500 500 500
TOTAL ADMINISTRATION:$1,430 $3,725 $3,775
PUBLIC AFFAIRS & COMMUNITY RELATIONS:
Youth Action Council (11-0422-05-00)0 0 0
Public Relations (11-0422-01-00)150 2000 2,000
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$150 $2,000 $2,000
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (11-0416-24-00)747 650 480
TOTAL CONTRACT & AGREEMENTS:$747 $650 $480
FIXED OPERATING COST SUMMARY
Personnel 47,296 52,558 52,580
Administration 1,430 3,725 3,775
Public Affairs and Community Relations 150 2,000 2,000
Contracts and Agreements 747 650 480
TOTAL FIXED OPERATING COSTS:$49,623 $58,933 $58,835
CAPITAL EXPENDITURES
CAPITAL OUTLAY:
Equipment (11-0465-03-00)0 0 0
TOTAL CAPITAL OUTLAY:$0 $0 $0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0 0 0
TOTAL CAPITAL EXPENDITURES SUMMARY:$0 $0 $0
TOTAL FIXED OPERATING COSTS:$49,623 $58,933 $58,835
TOTAL CAPITAL EXPENDITURES:$0 $0 $0
TOTAL EXECUTIVE DEPT BUDGET:$49,623 $58,933 $58,835
EXECUTIVE DEPARTMENT Budget FY 2012/2013 ADOPTED BY CC 8/28/12
EXPENDITURES
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost
PERSONNEL:
Salaries (11-0415-10-00)42,000
Backgound Check/Drug Testing (11-0415-20-00)0
FICA (11-0415-21-00)3,213
PERSI (11-0415-22-00)4,461
Worker's Compensation (11-415-24-00)176
Insurance (Employer) (11-0415-25-00)1,122
HRA Premium Buy Down (11-0415-23-00)1,584
Cobra Administration Fee (11-0415-23-01)24
Admin Clerk I - 1/2 share w/Gen Admin - includes Benefits 0 Total cost for new position is in General Administration-Support for all Depts
TOTAL PERSONNEL:$52,580
ADMINISTRATION
Maintenance/Repair/Office Equip-Software (11-0413-23-00) 50 DO NOT USE
item 1 50
item 2
Mayor - Administrative Expenses (11-0413-03-00)0 DO NOT USE
item 1 0
item 2
Miscellaneous (11-0413-25-00)0 DO NOT USE
item 1 0
item 2
Office Supplies (11-0413-05-00)200 DO NOT USE
item 1 200
item 2
Printing, Duplication, and Publishing (11-0413-06-00)0 DO NOT USE
item 1 0
item 2
Professional Dues (11-0413-14-00)100 DO NOT USE
item 1 100
item 2
Resource Materials (01-0413-28-00)0 DO NOT USE
item 1 0
item 2
Telecommunications (01-0413-19-00)925 DO NOT USE
item 1 925 cost/mo 133 12
item 2
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
Vehicle Expenses (11-0413-24-00)1,600 DO NOT USE
item 1 1,600 cost/mo 133.33 12
item 2
Training (11-0413-12-00)400 DO NOT USE
item 1 400
Annual
AIC
item 2
Travel & Per Diem (11-0413-13-00)500 DO NOT USE
item 1 500
AIC
Conferenc
item 2
TOTAL ADMINISTRATION:$3,775 DO NOT USE
PUBLIC AFFAIRS & COMMUNITY RELATIONS:
Youth Action Council (11-0422-05-00)0 DO NOT USE
item 1 0
item 2
Public Relations (11-0422-01-00)2,000 DO NOT USE
item 1 2,000
Based on
FY 10/11
item 2
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$2,000 DO NOT USE
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (11-0416-24-00)480 DO NOT USE
item 1 480 cost/mo 40.00 12
TOTAL CONTRACT & AGREEMENTS:$480 DO NOT USE
FIXED OPERATING COST SUMMARY
Personnel 52,580
Administration 3,775
Public Affairs and Community Relations 2,000
Contracts and Agreements 480
TOTAL FIXED OPERATING COSTS:$58,835
CAPITAL EXPENDITURES
CAPITAL OUTLAY:
Equipment (11-0465-03-00)0 DO NOT USE
item 1 0
TOTAL CAPITAL OUTLAY:$0 DO NOT USE
TOTAL FIXED OPERATING COSTS:$58,835
TOTAL CAPITAL EXPENDITURES:$0
TOTAL EXECUTIVE DEPT BUDGET:$58,835
CITY CLERK BUDGET FY 2012/2013
ADOPTED BY CC 8/28/12
EXPENDITURES EXPENDITURES
Major Objects and Subobjects
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Adopted
PERSONNEL:
Salaries (Full-Time) (12-0415-10-00) 168,037 168,037 176,880
Backgound Check/Drug Testing (12-0415-20-00)0 0 0
FICA (12-0415-21-00)12,855 12,855 13,531
PERSI (12-0415-22-00)17,850 17,850 18,789
Worker's Compensation (12-415-24-00)706 706 743
Insurance (Employer) (12-0415-25-00)30,644 29,554 26,625
HRA Billing - Premium Buy Down (12-0415-23-00)11,088 5,544 5,544
Cobra Administration (12-0415-23-01)72 72 72
5% Bonus + Benefits 0 9,953 0
TOTAL PERSONNEL:$241,252 $244,571 $242,184
ADMINISTRATION
Miscellaneous (12-0413-25-00)0 0 0
Office Supplies (12-0413-05-00)200 200 200
Printing, Duplication, and Publishing (12-0413-06-00)0 0 0
Professional Dues (12-0413-14-00)400 400 400
Resource Materials (12-0413-28-00)0 0 0
Training (12-0413-12-00)500 500 1,000
Travel and Per Diem (12-0413-13-00)0 0 1,000
TOTAL ADMINISTRATION:$1,100 $1,100 $2,600
PUBLIC AFFAIRS & COMMUNITY RELATIONS:
Public Relations (12-0422-01-00)0 0 0
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$0 $0 $0
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (12-0416-24-00)720 650 480
TOTAL CONTRACT & AGREEMENTS:$720 $650 $480
FIXED OPERATING COST SUMMARY
Personnel 241,252 244,571 242,184
Administration 1,100 1,100 2,600
Public Affairs and Community Relations 0 0 0
Contracts and Agreements 720 650 480
TOTAL FIXED OPERATING COSTS:$243,072 $246,321 $245,264
CAPITAL EXPENDITURES
CAPITAL OUTLAY:
Equipment (12-0465-03-00)0 0 0
Other (12-0465-02-00)0 0 0
TOTAL CAPITAL OUTLAY:$0 $0 $0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0 0 0
TOTAL CAPITAL EXPENDITURES SUMMARY:$0 $0 $0
TOTAL FIXED OPERATING COSTS:$243,072 $246,321 $245,264
TOTAL CAPITAL EXPENDITURES:$0 $0 $0
TOTAL CITY CLERK DEPT BUDGET:$243,072 $246,321 $245,264
CITY CLERK BUDGET FY 2012/2013 ADOPTED BY CC 8/28/12
EXPENDITURES
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost
PERSONNEL:
Salaries (Full-Time) (12-0415-10-00) 176,880 Reinstate Wages to 9/30/2009 level
Backgound Check/Drug Testing (12-0415-20-00)0
FICA (12-0415-21-00)13,531
PERSI (12-0415-22-00)18,789
Worker's Compensation (12-415-24-00)743
Insurance (Employer) (12-0415-25-00)26,625 Increase due to increased insurance premiums
HRA Billing - Premium Buy Down (12-0415-23-00)5,544
Cobra Administration (12-0415-23-01)72
5% Bonus + Benefits (12-0415-16-00)0
TOTAL PERSONNEL:$242,184
ADMINISTRATION
Miscellaneous (12-0413-25-00)0 DO NOT USE
0
Office Supplies (12-0413-05-00)200 DO NOT USE
200
Printing, Duplication, and Publishing (12-0413-06-00)0 DO NOT USE
0
Professional Dues (12-0413-14-00)400 DO NOT USE
400 annual
Resource Materials (12-0413-28-00)0 DO NOT USE
0
Training (12-0413-12-00)1,000 DO NOT USE
1,000 Caselle Training
Travel and Per Diem (12-0413-13-00)1,000 DO NOT USE
1,000 Caselle Training
TOTAL ADMINISTRATION:$2,600
PUBLIC AFFAIRS & COMMUNITY RELATIONS:
Public Relations (12-0422-01-00)0 DO NOT USE
0
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$0
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (12-0416-24-00)480 DO NOT USE
480 cost/mo $40.00 40 12
TOTAL CONTRACT & AGREEMENTS:$480
FIXED OPERATING COST SUMMARY
Personnel 242,184
Administration 2,600
Public Affairs and Community Relations 0
Contracts and Agreements 480
TOTAL FIXED OPERATING COSTS:$245,264
CAPITAL EXPENDITURES
CAPITAL OUTLAY:
Equipment (12-0465-03-00)0 DO NOT USE
0
Other (12-0465-02-00)0 DO NOT USE
0
TOTAL CAPITAL OUTLAY:$0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0 DO NOT USE
0
TOTAL CAPITAL EXPENDITURES SUMMARY:$0
TOTAL FIXED OPERATING COSTS:$245,264
TOTAL CAPITAL EXPENDITURES:$0
TOTAL CITY CLERK DEPT BUDGET:$245,264
BUILDING DEPARTMENT FY 2012/2013
EXPENDITURES ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
PERSONNEL:
Salaries (Full-Time) (13-0415-10-00)118,326 119,908 136,290
Salaries (Part-Time)0 0 0
Overtime (13-0415-11-00)0 0 0
Employee Bonus (13-0415-16-00)0 7,144 0
Merit Increase Reserve (13-0415-17-00)1,420 1,750 1,750
Backgound Check/Drug Testing (13-0415-20-00)0 0 0
FICA (13-0415-21-00)9,052 9,173 10,426
PERSI (13-0415-22-00)12,569 12,737 14,477
Worker's Compensation (13-415-24-00)3,625 1,355 1,540
Cobra Administration - (15-433-23-01)72 72 72
HRA Billing-Premium Reimbursement-(15-0433-23-00)5,544 5,544 5,544
Insurance (Employer) (13-0415-25-00)24,631 26,784 25,842
TOTAL PERSONNEL:$175,239 $184,467 $195,941
ADMINISTRATION
Office Supplies (13-0413-05-00)2,500 2,500 2,695
Printing, Duplication and Publishing (13-0413-06-00)100 0 0
Legal Ad. and Publication (13-0413-08-00)0 0 0
Plan Review Expenses (13-0413-09-00)500 500 1,000
Training (13-0413-12-00)1,000 1,500 2,147
Travel and Per Diem (13-0413-13-00)500 500 500
Professional Dues (13-0413-14-00)1,000 500 500
Telecommunications (13-0413-19-00)360 1,200 1,100
Maintenance/Repair/Office Equip-Software (13-0413-23-00) 350 3,835 4,475
Miscellaneous (13-0413-25-00)0 0 0
Resource Materials (13-0413-28-00)1,500 1,500 1,500
Building Permit Refunds (13-0413-29-00)0 0 0
Plan Review Refund (13-0413-29-01)0 0 0
Energy Code Refund (13-0413-29-02)0 0 0
Mechanical Fee Refund (13-0413-29-03)0 0 0
Plumbing Fee Refund (13-0413-29-04)0 0 0
Electrical Fee Refund (13-0413-29-05)0 0 0
TOTAL ADMINISTRATION:$7,810 $12,035 $13,917
PUBLIC AFFAIRS AND COMMUNITY RELATIONS:
Public Relations (13-0422-01-00)0 0 400
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$0 $0 $400
CONTRACT & AGREEMENTS:
Contract Other (13-0416-18-00)0 0 0
Equipment Leasing (copy machines-printers) (13-0416-24-00)1,494 1,494 960
*(PT) Plumbing Inspector 10,000 31,200 31,200
Electrical Inspector (outstanding Permits) 0 0 0
*(PT) Mechanical Inspector (13-0416-11-00)10,000 31,200 31,200
TOTAL CONTRACT & AGREEMENTS:$21,494 $63,894 $63,360
VEHICLE OPERATIONS:
Maintenance and Repair/City Vehicle (13-0417-01-00)500 3,654 540
Fuel Costs (13-0417-02-00)2,000 2,000 3,000
TOTAL VEHICLE OPERATIONS:$2,500 $5,654 $3,540
FIXED OPERATING COST SUMMARY
Personnel 175,239 184,467 195,941
Administration 7,810 12,035 13,917
Public Affairs and Community Relations 0 0 400
Contracts and Agreements 21,494 63,894 63,360
Vehicle Operation 2,500 5,654 3,540
TOTAL FIXED OPERATING COSTS:$207,043 $266,050 $277,158
CAPITAL EXPENDITURES
CAPITAL OUTLAY
Office Equipment (13-0465-03-00)0 0 3,600
Other (13-0465-02-00)0 0 0
Vehicle (13-0465-08-00)0 0 0
TOTAL CAPITAL OUTLAY:$0 $0 $3,600
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0 0 3,600
TOTAL CAPITAL EXPENDITURES SUMMARY:$0 $0 $3,600
TOTAL FIXED OPERATING COSTS:$207,043 $266,050 $277,158
TOTAL CAPITAL EXPENDITURES:$0 0 3,600
TOTAL BUILDING DEPT BUDGET:$207,043 $266,050 $280,758
BUILDING DEPARTMENT FY 2012/2013
EXPENDITURES ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost
PERSONNEL:
Salaries (Full-Time) (13-0415-10-00)136,290 Reinstate Wages to 9/30/2009 level & new Building Official position
Salaries (Part-Time)0
Overtime (13-0415-11-00)0
Employee Bonus (13-0415-16-00)0
Merit Increase Reserve (13-0415-17-00)1,750
Backgound Check/Drug Testing (13-0415-20-00)0
FICA (13-0415-21-00)10,426
PERSI (13-0415-22-00)14,477
Worker's Compensation (13-415-24-00)1,540
Cobra Administration - (15-433-23-01)72
HRA Billing-Premium Reimbursement-(15-0433-23-00)5,544
Insurance (Employer) (13-0415-25-00)25,842
TOTAL PERSONNEL:$195,941
ADMINISTRATION
Office Supplies (13-0413-05-00)2,695 DO NOT USE
Folders for Plans/Labels/Archiving Boxes 1,395 cost/mo 116 12
Paper, Pens and General Office Supplies 280 Inspection Slips, Correction Notice, Approved for Cover and Pass
Inspection Cards 1,020 85 12
Printing, Duplication and Publishing (13-0413-06-00)0 DO NOT USE
0 cost/mo 12
Legal Ad. and Publication (13-0413-08-00)0 DO NOT USE
0 cost/mo 12
Plan Review Expenses (13-0413-09-00)1,000 DO NOT USE
Out of Office Plan Review 1,000 cost/mo
Training (13-0413-12-00)2,147 DO NOT USE
Building Inspector Recertification 600 cost/mo
Floodplain National Flood Insurance Program 300
Floodplain Community Rating System 300
Mechanical Inspector Recertification 300
Training new Supervisor 647
FLSA -
Superviso
Travel and Per Diem (13-0413-13-00)500 DO NOT USE
500 cost/mo
Professional Dues (13-0413-14-00)500 DO NOT USE
International Code Council 175 cost/mo
Idaho Accoc. Of Mechanical Inspectors 175
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
Idaho Assoc. of Building Officials 150
Telecommunications (13-0413-19-00)1,100 DO NOT USE
2 Cell Phones for the 2 Inspectors 1,100 cost/mo 92 12
Maintenance/Repair/Office Equip-Software (13-0413-23-00) 4,475 DO NOT USE
Permit SW Maintenance 975 cost/mo
Proactive e-mail and Adobe Acrobat Update 3,500
Miscellaneous (13-0413-25-00)0 DO NOT USE
0 cost/mo
Resource Materials (13-0413-28-00)1,500 DO NOT USE
International Building, Mechanical & Plumbing Code Books 1,500 cost/mo
Building Permit Refunds (13-0413-29-00)0 DO NOT USE
0 cost/mo
Plan Review Refund (13-0413-29-01)0 DO NOT USE
0 cost/mo
Energy Code Refund (13-0413-29-02)0 DO NOT USE
0 cost/mo
Mechanical Fee Refund (13-0413-29-03)0 DO NOT USE
0 cost/mo
Plumbing Fee Refund (13-0413-29-04)0 DO NOT USE
0 cost/mo
Electrical Fee Refund (13-0413-29-05)0 DO NOT USE
0 cost/mo
TOTAL ADMINISTRATION:$13,917
PUBLIC AFFAIRS AND COMMUNITY RELATIONS:
Uniforms (13-0422-01-00)400 DO NOT USE
400 cost/mo
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$400
CONTRACT & AGREEMENTS:
Contract Other (13-0416-18-00)0 DO NOT USE
0 cost/mo 12
Equipment Leasing (copy machines-printers) (13-0416-24-00)960 DO NOT USE
960 cost/mo 12
*(PT) Plumbing Inspector 31,200 DO NOT USE
50/50 split on Plumbing Inspection Fees 31,200 cost/mo 12
Electrical Inspector 0 DO NOT USE
0 cost/mo 12
*(PT) Mechanical Inspector (13-0416-11-00)31,200 DO NOT USE
Outside Inspector to cover for Steve when on Vacation/Sick 31,200 cost/mo 12
TOTAL CONTRACT & AGREEMENTS:$63,360
VEHICLE OPERATIONS:
Maintenance and Repair/City Vehicle (13-0417-01-00)540 DO NOT USE
30,000 Miles Service 380 cost/mo
Oil Changes 160
Fuel Costs (13-0417-02-00)3,000 DO NOT USE
3,000 cost/mo 12
TOTAL VEHICLE OPERATIONS:$3,540
FIXED OPERATING COST SUMMARY
Personnel 195,941
Administration 13,917
Public Affairs and Community Relations 400
Contracts and Agreements 63,360
Vehicle Operation 3,540
TOTAL FIXED OPERATING COSTS:$277,158
CAPITAL EXPENDITURES
CAPITAL OUTLAY
Office Equipment (13-0465-03-00)3,600 DO NOT USE
3 Dell PC 3,600 cost/mo 3,600 1
Other (13-0465-02-00)0 DO NOT USE
0 cost/mo 12
Vehicle (13-0465-08-00)0 DO NOT USE
0 cost/mo 12
TOTAL CAPITAL OUTLAY:$3,600
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 3,600
TOTAL CAPITAL EXPENDITURES SUMMARY:$3,600
TOTAL FIXED OPERATING COSTS:$277,158
TOTAL CAPITAL EXPENDITURES:3,600
TOTAL BUILDING DEPT BUDGET:$280,758
P&Z DEPARTMENT FY 2012/2013
EXPENDITURES ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Adopted
OPERATING COSTS
PERSONNEL:
Salaries (Full-Time) (14-0415-10-00)237,000 237,000 267,800
Overtime Hours (14-0415-11-00)0 0 0
Employee Bonus (14-0415-16-00)0 0 0
Merit Increase Reserve (14-0415-17-00)0 0 0
Backgound Check/Drug Testing (14-0415-20-00)0 0 0
FICA (14-0415-21-00)18,131 18,008 20,487
PERSI (14-0415-22-00)25,175 25,005 28,447
Worker's Compensation (14-415-24-00)2,726 2,660 3,026
Unemployment Benefits (14-0415-28-00)0 0 0
Cobra Administration (14-0415-23-01)96 96 96
HRA Billing - Premium Reimbursement (14-0415-23-00)10,296 10,296 10,296
Insurance (Employer) (14-0415-25-00)38,709 39,789 42,450
5% Bonus + Benefits (14-0415-16-00)0 14,026 0
TOTAL PERSONNEL:$332,133 $346,880 $372,602
ADMINISTRATION
Office Supplies (14-0413-05-00)800 540 576
Printing, Duplication, and Publishing (14-0413-06-00)0 300 300
Legal Ad. and Publication (14-0413-08-00)3,500 6,000 8,400
Training (14-0413-12-00)0 2,300 2,300
Travel and Per Diem (14-0413-13-00)1,200 3,850 3,850
Professional Dues (14-0413-14-00)1,350 930 930
Telecommunications (14-0413-19-00)1,500 0 0
Maintenance/Repair/Office Equip (14-0413-23-00) 800 500 500
Software Purchase-Maintenance (14-0413-23-01)200 200 200
Maintenance (GIS) (14-0413-23-02) 400 400 400
Maintenance and Repair/City Vehicle (14-0413-24-00)820 0 0
Fuel City Vehicle (14-0413-24-01)480 240 240
Miscellaneous (14-0413-25-00)250 250 250
Reimburse-Annex/Zoning/Dr Fees (14-0413-26-00)0 0 0
Resource Materials (14-0413-28-00)0 200 200
Ortho Photography (14-0413-35-00)0 1,496 3,264
TOTAL ADMINISTRATION:$11,300 $17,206 $21,410
PUBLIC AFFAIRS AND COMMUNITY RELATIONS:
Public Relations (14-0422-01-00)0 200 200
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$0 $200 $200
GRANTS:
Tree City USA Grant (14-0421-02-00)175 175 175
TOTAL GRANTS:$175 $175 $175
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (14-0416-24-00)2,875 1,297 1,297
TOTAL CONTRACT & AGREEMENTS:$2,875 $1,297 $1,297
FIXED OPERATING COSTS
Personnel 332,133 346,880 372,602
Administration 11,300 17,206 21,410
Public Affairs and Community Relations 0 200 200
Grants 175 175 175
Contracts and Agreements 2,875 1,297 1,297
TOTAL FIXED OPERATING COSTS:$346,483 $365,758 $395,684
CAPITAL EXPENDITURES:
CAPITAL OUTLAY:
Equipment (14-0465-03-00)0 0 0
TOTAL CAPITAL OUTLAY:$0 $0 $0
COMMUNITY PLANNING PROJECTS
Foothills Planning (14-0468-03-00)0 800 800
Other (14-0468-11-00)0 1,500 1,500
TOTAL CAPITAL OUTLAY-COMM PROJECTS:$0 $2,300 $2,300
STRATEGIC ANNUAL GOALS:
SAG-3 Tree Voucher - Plant a Tree Project (14-0418-03-00)0 5,000 0
Total Strategic Annual Goals FY 06/07:$0 $5,000 $0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0 0 0
Community Planning Projects 0 2,300 2,300
Strategic Annual Goals 0 5,000 0
TOTAL CAPITAL EXPENDITURES SUMMARY:$0 $7,300 $2,300
TOTAL FIXED OPERATING COSTS:$346,483 $365,758 $395,684
TOTAL CAPITAL EXPENDITURES:$0 $7,300 $2,300
TOTAL PZ DEPT BUDGET:$346,483 $373,058 $397,984
P&Z DEPARTMENT FY 2012/2013
EXPENDITURES ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost
OPERATING COSTS
PERSONNEL:
Salaries (Full-Time) (14-0415-10-00)267,800 Proposed Reinstate Wages to 9/30/2009 level
Overtime Hours (14-0415-11-00)0 7/16/2012 Reinstate Wages to 9/30/2009 level including 5% cut and cut in FY 10/11
Employee Bonus (14-0415-16-00)0
Merit Increase Reserve (14-0415-17-00)0
Backgound Check/Drug Testing (14-0415-20-00)0
FICA (14-0415-21-00)20,487
PERSI (14-0415-22-00)28,447
Worker's Compensation (14-415-24-00)3,026
Unemployment Benefits (14-0415-28-00)0
Cobra Administration (14-0415-23-01)96
HRA Billing - Premium Reimbursement (14-0415-23-00)10,296
Insurance (Employer) (14-0415-25-00)42,450 Increase due to increased premiums
5% Bonus + Benefits (14-0415-16-00)0
TOTAL PERSONNEL:$372,602
ADMINISTRATION
Office Supplies (14-0413-05-00)576 DO NOT USE
Paper, pens, pen refills, files, labels for files, card stock 576 cost/mo 48 12
Printing, Duplication, and Publishing (14-0413-06-00)300 DO NOT USE
Any special project that requires solicitation of public input,e.g. creation of
an art district, development on downtown codes, any city initiated comp plan
updates, citizen committee(s) notification and outreach 300 cost/mo 300 1
Legal Ad. and Publication (14-0413-08-00)8,400 DO NOT USE
Pass through line item for costs associated with legal ads for land use
applications 8,400 cost/mo 700 12
Training (14-0413-12-00)2,300 DO NOT USE
Two registrations for the APA National Planning Conference 900 cost/mo 1000 1
CC 7/16/12 One Registration for the APA Ntl Planning Conference
Participation with Boise, Meridian, Garden City, Ada County, Kuna to share
cost of APA webinars and audio conference for access to continuing
education certification maintenance (CM) credits for AICP 500 500 1
NWCDI - Northwest Community Development Institute - Barb completed
one year of the three year program. Once employee completes the program
they can test to become a professional community economic developer. 650 650 1
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
APA Idaho Conference 250 250 1
Travel and Per Diem (14-0413-13-00)3,850 DO NOT USE
National Planning Conference (two staff) per diem, lodging, air travel
CC 7/16/12 One Staff Person Travel & Per Diem 1,500 cost/mo 1500 1
Travel to NWCDI 5 days (Boise) 60 60 1
Course for CRS Community Rating Systems' new rules (flood plain
regulation) 250 250 1
Mileage reimbursement for travel within Treasure Valley for meetings -
Inspections, Floodplain Management, TTOP Implementation, Code
Enforcement, M3 Project Coordination, MSBT office mtgs, SH44 Access
mtgs, Outreach to Schools, Mayors Cup coordination, RTAC, DAC, RAGC,
BPGG, CICAC, CIM, TLIP, AIC legislative committee, BLM 4 Rivers
Management Plan, Ada Co. Street Naming Committee, ACHD Project
Coordination, ACHD Quarterly Staff Meetings, APA Idaho Conference. 2,040 170 12
Professional Dues (14-0413-14-00)930 DO NOT USE
Two American Planning Association/AICP 830 cost/mo 415 2
One Floodplain Managers Association 100 100 1
Telecommunications (14-0413-19-00)0 DO NOT USE
item 1 - cost/mo 0 12
item 2
Maintenance/Repair/Office Equip (14-0413-23-00) 500 DO NOT USE
item 1 500 cost/mo 500 1
item 2
Software Purchase-Maintenance (14-0413-23-01)200 DO NOT USE
Purchase Ada Co. Base Data twice a year 200 cost/mo 100 2
Maintenance (GIS) (14-0413-23-02) 400 DO NOT USE
ESRI maintenance for concurrent ARC View license 400 cost/mo 400 1
item 2
Maintenance and Repair/City Vehicle (14-0413-24-00)0 DO NOT USE
item 1 - cost/mo 0 12
item 2
Fuel City Vehicle (14-0413-24-01)240 DO NOT USE
Gas and vehicle maintenance reimbursement to Building Dept. and Public
Works for use of vehicles for inspections 240 cost/mo 20 12
item 2
Miscellaneous (14-0413-25-00)250 DO NOT USE
250 cost/mo 250 1
Reimburse-Annex/Zoning/Dr Fees (14-0413-26-00)0 DO NOT USE
- cost/mo 0 1
Resource Materials (14-0413-28-00)200 DO NOT USE
Books, cds, manuals 200 cost/mo 200 1
Ortho Photography (14-0413-35-00)3,264 DO NOT USE
Purchase 2013 Ortho Photos - 32 Sections (last aerial photography of Eagle
was in 2007 - did not purchase 2010 orthos last year) 3,264 cost/sec.102 32
TOTAL ADMINISTRATION:$21,410
PUBLIC AFFAIRS AND COMMUNITY RELATIONS:
Public Relations (14-0422-01-00)200 DO NOT USE
Monthly lunch with Eagle Sewer District - purchase 4x 200 cost/mo 200 1
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$200
GRANTS:
Tree City USA Grant (14-0421-02-00)175 DO NOT USE
175 cost/mo 175 1
TOTAL GRANTS:$175
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (14-0416-24-00)1,297 DO NOT USE
2 printers 1,297 cost/mo $108 12
TOTAL CONTRACT & AGREEMENTS:$1,297
FIXED OPERATING COSTS
Personnel 372,602
Administration 21,410
Public Affairs and Community Relations 200
Grants 175
Contracts and Agreements 1,297
TOTAL FIXED OPERATING COSTS:$395,684
CAPITAL EXPENDITURES:
CAPITAL OUTLAY:
Equipment (14-0465-03-00)0 DO NOT USE
0 cost/mo 12
TOTAL CAPITAL OUTLAY:$0
COMMUNITY PLANNING PROJECTS
Foothills Planning (14-0468-03-00)800 DO NOT USE
Northwest Foothills Transportation Study - Update of the 2007 NW Foothills
Trans. Study to adapt to the changes in the LTRP. Cost estimate developed
for consultant modeling and public outreach (mailings, publications, 500 cost/mo 500 1
BLM-R&PP Application/Lease. Development and negotiation of a lease for
the City's R&PP application. Cost estimate - may include environmental, trail
construction, and legal review, and public outreach. 300 300 1
Other (14-0468-11-00)1,500 DO NOT USE
Downtown Circulation Plan - specific circulation and system design plan for
the Downtown subarea. Refinement of identified future r-o-w and modeling,
discussion of options for Eagle Road and Plaza intersection, Develop
access management policies and standards. Cost estimate developed for
consultant modeling and public outreach (mailings, publications, posters). 1,500 cost/mo 1,500 1
TOTAL COMMUNITY PLANNING PROJECTS:$2,300
STRATEGIC ANNUAL GOALS:
SAG-3 Tree Voucher - Plant a Tree Project (14-0418-03-00)0 DO NOT USE
0 cost/mo 1
Total Strategic Annual Goals:$0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0
Community Planning Projects 2,300
Strategic Annual Goals 0
TOTAL CAPITAL EXPENDITURES SUMMARY:$2,300
TOTAL FIXED OPERATING COSTS:$395,684
TOTAL CAPITAL EXPENDITURES:$2,300
TOTAL PZ DEPT BUDGET:$397,984
PARKS & RECREATION DEPARTMENT FY 2012/2013
EXPENDITURES ADOPTED BY THE CC 8/28/12
Major Objects and Subobjects FY 12/13 Projected
OPERATING COSTS
PERSONNEL
Salaries - Full Time (15-0433-10-00) 50,000
Salaries - Seasonal 11,520
FICA (15-0433-21-00)4,706
HRA Admin Fee (15-433-23-01)48
HRA Billing-Premium Reimbursement (15-0433-23-00)3,485
PERSI (15-0433-22-00)5,311
Insurance (15-00433-25-00)11,743
Work Comp (15-0433-24-00)695
SUBTOTAL PERSONNEL $87,508
ADMINISTRATION
Office Supplies (15-0413-05-00)300
Printing, Duplication, and Publishing (15-0413-06-00)100
Legal Advertising and Publication (15-0413-08-00)120
Training (15-0413-12-00)0
Travel and Per Diem (15-0413-13-00)0
Telephone and Communications (15-0413-19-00)600
Maintenance and Repair - Office Equip, Software (15-0413-23-00) 0
Miscellaneous (15-0413-25-00)0
Refunds Park Reservations (15-0413-27-00)0
Resource Materials (15-0413-28-00)600
Public Relations (15-0422-01-00)5,000
SUBTOTAL ADMINISTRATION $6,720
CITY HALL
Mtnc & Repair Grounds 15-0442-02-00)300
SUBTOTAL CITY HALL $300
SENIOR CITIZEN CENTER
Mtnc & Repair Grounds (15-0443-02-00)0
SUBTOTAL SENIOR CITIZEN CENTER $0
LIBRARY
Mtnc & Repair Grounds (15-0444-02-00)500
SUBTOTAL LIBRARY $500
MUSEUM
Mtnc & Repair Grounds 0
SUBTOTAL MUSEUM $0
ARBORETUM PARK
Maintenance and Repair - Grounds (15-0446-01-00)100
SUBTOTAL ARBORETUM PARK $100
FLAG PARK
Maintenance and Repair - Grounds (15-0447-01-00)0
SUBTOTAL FLAG PARK $0
FRIENDSHIP PARK
Maintenance and Repair - Grounds (15-0448-01-00)200
SUBTOTAL FRIENDSHIP PARK $200
GUERBER PARK
Maintenance and Repair - Grounds (15-0449-01-00)26,000
SUBTOTAL GUERBER PARK $26,000
HERITAGE PARK
Maintenance and Repair - Grounds (15-0450-01-00)300
SUBTOTAL HERITAGE PARK $300
McDONALD'S PARK AND PATHWAY
Maintenance and Repair - Grounds (15-0451-01-00)200
SUBTOTAL McDONALD'S PARK AND PATHWAY $200
MERRILL PARK
Maintenance and Repair - Grounds (15-0452-01-00)1,000
SUBTOTAL MERRILL PARK $1,000
ORVAL KRASEN PARK
Maintenance and Repair - Grounds (15-0453-01-00)300
SUBTOTAL ORVAL KRASEN PARK $300
SPORTS COMPLEX
Maintenance and Repair - Grounds (15-0454-01-00)5,500
SUBTOTAL SPORTS COMPLEX $5,500
TOWN ENTRANCE PARKS
Maintenance and Repair - Grounds (15-0455-01-00)200
SUBTOTAL TOWN ENTRANCE PARKS $200
TOTAL MAINTENANCE & REPAIR GROUNDS
Maintenance and Repair - Grounds 34,600
TOTAL ALL PARKS $34,600
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR
General Mtnc Parks-Pathways (15-0437-20-00)114,325
Materials & Supplies (15-0437-25-00)1,000
Miscellaneous -Gen Mtnc & Repair of Grounds (15-0437-23-00)10,000
Greenbelt - Pathway Maintenance and Repair (15-0440-01-00)100,000
SUBTOTAL MISC GENERAL MAINTENANCE AND REPAIR $225,325
VEHICLE MAINTENANCE AND REPAIR
Maintenance and Repair - City Vehicle (15-0413-24-00)1,000
Gas and Oil (15-0413-26-00)1,900
SUBTOTAL VEHICLE MTNC & REPAIR $2,900
PARKS & RECREATION FIXED OPERATING COST SUMMARY
PERSONNEL 87,508
ADMINISTRATION 6,720
CITY HALL 300
SENIOR CITIZEN CENTER 0
LIBRARY 500
MUSEUM 0
ARBORETUM PARK 100
FLAG PARK 0
FRIENDSHIP PARK 200
GUERBER PARK 26,000
HERITAGE PARK 300
McDONALD'S PARK AND PATHWAY 200
MERRILL PARK 1,000
ORVAL KRASEN PARK 300
SPORTS COMPLEX 5,500
TOWN ENTRANCE PARKS 200
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR 225,325
VEHICLE MAINTENANCE AND REPAIR 2,900
TOTAL PARKS & RECREATION FIXED OPERATING COSTS:$357,053
P&R CAPITAL EXPENDITURES - MAJOR OBJECTS AND SUBOBJECTS
CAPITAL OUTLAY
Capital Outlay 0
SUBTOTAL CAPITAL OUTLAY $0
PARK DEVELOPMENT
Park Development Projects (15-0470-01-00)0
SUBTOTAL PARK DEVELOPMENT $0
PATHWAY DEVELOPMENT
Pathway Development (15-0472-01-00)0
SUBTOTAL PATHWAY DEVELOPMENT $0
PARKS & PATHWAYS DEVELOPMENT
Master Plan for Parks & Pathways (15-0472-02-00)6,000
SUBTOTAL PARKS & PATHWAYS DEVELOPMENT $6,000
PROGRAMS & RECREATION:
TOTAL PROGRAMS & RECREATION:$0
PARKS & RECREATION CAPITAL EXPENDITURES SUMMARY
CAPITAL OUTLAY 0
PARK DEVELOPMENT 0
PATHWAY DEVELOPMENT 0
PARKS & PATHWAYS DEVELOPMENT 6,000
PROGRAMS & RECREATION: 0
TOTAL PARKS & RECREATION CAPITAL EXPENDITURES:$6,000
TOTAL PARKS & RECREATION FIXED OPERATING COSTS:$357,053
TOTAL PARKS & RECREATION CAPITAL EXPENDITURES:$6,000
TOTAL PARKS & RECREATION BUDGET:$363,053
PARKS & RECREATION DEPARTMENT FY 2012/2013
EXPENDITURES ADOPTED BY THE CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost
OPERATING COSTS
PERSONNEL
Salaries - Full Time (15-0433-10-00) 50,000 New Department Head Salary
Seasonal 11,520 April-Sept. 960 hrs at $12.00 to work at all parks.
FICA (15-0433-21-00)4,706
HRA Admin Fee (15-433-23-01)48
HRA Billing-Premium Reimbursement (15-0433-23-00)3,485
PERSI (15-0433-22-00)5,311
Insurance (15-00433-25-00)11,743
Work Comp (15-0433-24-00)695
SUBTOTAL PERSONNEL $87,508
ADMINISTRATION
Office Supplies (15-0413-05-00)300
DO NOT
USE
300
Printing, Duplication, and Publishing (15-0413-06-00)100
DO NOT
USE
100
Legal Advertising and Publication (15-0413-08-00)120
DO NOT
USE
120
Training (15-0413-12-00)0
DO NOT
USE
200
Travel and Per Diem (15-0413-13-00)0
DO NOT
USE
0
Telephone and Communications (15-0413-19-00)600
DO NOT
USE
600
Maintenance and Repair - Office Equip, Software (15-0413-23-00) 0
DO NOT
USE
0
Miscellaneous (15-0413-25-00)0
DO NOT
USE
0
Refunds Park Reservations (15-0413-27-00)0
DO NOT
USE
0
Resource Materials (15-0413-28-00)600
DO NOT
USE
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
600
Public Relations (15-0422-01-00)5,000
DO NOT
USE
5,000
SUBTOTAL ADMINISTRATION $6,720
CITY HALL
Mtnc & Repair Grounds (15-0442-02-00)300
DO NOT
USE
Landscape Bark -
General Maintenace 300
SUBTOTAL CITY HALL $300
SENIOR CITIZEN CENTER
Mtnc & Repair of Grounds (15-0443-02-00)0
DO NOT
USE
Landscape Bark -
SUBTOTAL SENIOR CITIZEN CENTER $0
LIBRARY
Mtnc & Repair of Grounds (15-0444-02-00)500
DO NOT
USE
General Maintenance and Repair 500
SUBTOTAL LIBRARY $500
MUSEUM
Mtnc & Repair of Grounds (15-0444-02-00)0
DO NOT
USE
General Maintenance and Repair -
SUBTOTAL MUSEUM 0
ARBORETUM PARK
Maintenance and Repair - Grounds (15-0446-01-00)100
DO NOT
USE
Landscape Bark -
Repair of Grounds/Sprinklers 100
SUBTOTAL ARBORETUM PARK $100
FLAG PARK
Maintenance and Repair - Grounds (15-0447-01-00)0
DO NOT
USE
Landscape Bark -
SUBTOTAL FLAG PARK $0
FRIENDSHIP PARK
Maintenance and Repair - Grounds (15-0448-01-00)200
DO NOT
USE
General Maintenace of Grounds 200
SUBTOTAL FRIENDSHIP PARK $200
GUERBER PARK
Maintenance and Repair - Grounds (15-0449-01-00)26,000
DO NOT
USE
General Repair of Grounds/Sprinklers 1,000 1,000 1
Repair and Up-Grade Baseball Field 25,000 1 time 25,000
SUBTOTAL GUERBER PARK $26,000
HERITAGE PARK
Maintenance and Repair - Grounds (15-0450-01-00)300
DO NOT
USE
General Repair of Grounds/Sprinklers 300 1
SUBTOTAL HERITAGE PARK $300
McDONALD'S PARK AND PATHWAY
Maintenance and Repair - Grounds (15-0451-01-00)200
DO NOT
USE
General Maintenance 200 1
SUBTOTAL McDONALD'S PARK AND PATHWAY $200
MERRILL PARK
Maintenance and Repair - Grounds (15-0452-01-00)1,000
DO NOT
USE
General 1,000 1
SUBTOTAL MERRILL PARK $1,000
ORVAL KRASEN PARK
Maintenance and Repair - Grounds (15-0453-01-00)300
DO NOT
USE
General 300 1
SUBTOTAL ORVAL KRASEN PARK $300
SPORTS COMPLEX
Maintenance and Repair - Grounds (15-0454-01-00)5,500
DO NOT
USE
BAMBA and IMBA Consultant for bike trails - 1
General 5,500 1
SUBTOTAL SPORTS COMPLEX $5,500
TOWN ENTRANCE PARKS
Maintenance and Repair - Grounds (15-0455-01-00)200
DO NOT
USE
General 200
SUBTOTAL TOWN ENTRANCE PARKS $200
TOTAL MAINTENANCE & REPAIR GROUNDS
Maintenance and Repair - Grounds 34,600
TOTAL ALL PARKS $34,600
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR
General Mtnc Parks-Pathways (15-0437-20-00)114,325
DO NOT
USE
114,325
Materials & Supplies (15-0437-25-00)1,000
DO NOT
USE
1,000
Miscellaneous -Gen Mtnc & Repair of Grounds (15-0437-23-00)10,000
DO NOT
USE
10,000
Greenbelt - Pathway Maintenance and Repair (15-0440-01-00)100,000
DO NOT
USE
General Mtnc Pathways 50,000
50,000 7/30 CC - Add $50,000 from property tax increase
SUBTOTAL MISC GENERAL MAINTENANCE AND REPAIR $225,325
VEHICLE MAINTENANCE AND REPAIR
Maintenance and Repair - City Vehicle (15-0413-24-00)1,000
DO NOT
USE
1,000 1
Gas and Oil (15-0413-26-00)1,900
DO NOT
USE
1,900 1
SUBTOTAL VEHICLE MTNC & REPAIR $2,900
PARKS & REC FIXED OPERATING COST SUMMARY
PERSONNEL 87,508
ADMINISTRATION 6,720
CITY HALL 300
SENIOR CITIZEN CENTER 0
LIBRARY 500
MUSEUM 0
ARBORETUM PARK 100
FLAG PARK 0
FRIENDSHIP PARK 200
GUERBER PARK 26,000
HERITAGE PARK 300
McDONALD'S PARK AND PATHWAY 200
MERRILL PARK 1,000
ORVAL KRASEN PARK 300
SPORTS COMPLEX 5,500
TOWN ENTRANCE PARKS 200
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR 225,325
VEHICLE MAINTENANCE AND REPAIR 2,900
TOTAL PUBLIC WORKS FIXED OPERATING COSTS:$357,053
PARKS & REC CAPITAL EXPENDITURES
CAPITAL OUTLAY
Capital Expenditures 0
DO NOT
USE
0
SUBTOTAL CAPITAL OUTLAY $0
PARK DEVELOPMENT
Park Development Projects (15-0470-01-00)0
DO NOT
USE
0
SUBTOTAL PARK DEVELOPMENT $0
PATHWAY DEVELOPMENT
Pathway Development (15-0472-01-00)0
DO NOT
USE
SUBTOTAL PATHWAY DEVELOPMENT $0
PARKS & PATHWAYS DEVELOPMENT
Master Plan for Parks & Pathways (15-0472-02-00)6,000
DO NOT
USE
Pathway Impact Fee Study 6,000
SUBTOTAL PARKS & PATHWAYS DEVELOPMENT $6,000
PROGRAMS & RECREATION:
TOTAL PROGRAMS & RECREATION:$0
PARKS & REC CAPITAL EXPENDITURES SUMMARY
CAPITAL OUTLAY 0
PARK DEVELOPMENT 0
PATHWAY DEVELOPMENT 0
PARKS & PATHWAYS DEVELOPMENT 6,000
PROGRAMS & RECREATION: 0
TOTAL P&R CAPITAL EXPENDITURES:$6,000
TOTAL P&R FIXED OPERATING COSTS:$357,053
TOTAL P&R CAPITAL EXPENDITURES:$6,000
TOTAL P&R BUDGET:$363,053
FACILITIES DEPARTMENT FY 2012/2013
EXPENDITURES ADOPTED BY THE CC 8/28/12
Major Objects and Subobjects FY 12/13 Projected
OPERATING COSTS
PERSONNEL
Salaries - Full Time (15-0433-10-00) 55,157
FICA (15-0433-21-00)4,337
HRA Admin Fee (15-433-23-01)48
HRA Billing-Premium Reimbursement (15-0433-23-00)3,485
PERSI (15-0433-22-00)6,023
Insurance (15-00433-25-00)7,640
Work Comp (15-0433-24-00)6,400
SUBTOTAL PERSONNEL $83,090
ADMINISTRATION
Office Supplies (15-0413-05-00)300
Printing, Duplication, and Publishing (15-0413-06-00)100
Legal Advertising and Publication (15-0413-08-00)120
Training (15-0413-12-00)0
Travel and Per Diem (15-0413-13-00)0
Professional Dues (15-0413-14-00)0
Telephone and Communications (15-0413-19-00)600
Maintenance and Repair - Office Equip, Software (15-0413-23-00) 0
Miscellaneous (15-0413-25-00)0
Resource Materials (15-0413-28-00)600
Public Relations (15-0422-01-00)0
SUBTOTAL ADMINISTRATION $1,720
CITY HALL
Maintenance and Repair (15-0442-01-00)6,000
Custodial Services (15-0442-03-00)22,300
SUBTOTAL CITY HALL $28,300
SENIOR CITIZEN CENTER
Maintenance and Repair (15-0443-01-00)1,020
Custodial Services (15-0443-03-00)17,459
SUBTOTAL SENIOR CITIZEN CENTER $18,479
LIBRARY
Maintenance and Repair (15-0444-01-00)6,000
Custodial Services (15-0444-03-00)20,032
SUBTOTAL LIBRARY $26,032
MUSEUM
Maintenance and Repair (15-0445-01-00)8,884
Custodial Services(15-0445-03-00)1,684
SUBTOTAL MUSEUM $10,568
ARBORETUM PARK
Utilities (15-0446-06-00)840
Maintenance & Repair - Equipment & Structures (15-0446-05-00)200
SUBTOTAL ARBORETUM PARK $1,040
FLAG PARK
Utilities (15-0447-06-00)180
Maintenance & Repair - Equipment & Structures (15-0447-05-00)900
SUBTOTAL FLAG PARK $1,080
FRIENDSHIP PARK
Utilities (15-0448-06-00)960
Maintenance and Repair - Grounds (15-0448-01-00)20,000
Maintenance & Repair - Equipment & Structures (15-0448-05-00)500
SUBTOTAL FRIENDSHIP PARK $21,460
GUERBER PARK
Utilities (15-0449-06-00)9,960
Maintenance and Repair - Grounds (15-0449-01-00)26,000
Maintenance & Repair - Equipment & Structures (15-0449-05-00)2,000
SUBTOTAL GUERBER PARK $37,960
HERITAGE PARK
Utilities (15-0450-06-00)1,056
Maintenance and Repair - Grounds (15-0450-01-00)5,000
Maintenance & Repair - Equipment & Structures (15-0450-05-00)2,000
SUBTOTAL HERITAGE PARK $8,056
McDONALD'S PARK AND PATHWAY
Utilities (15-0451-06-00)0
Maintenance & Repair - Equipment & Structures (15-0451-05-00)1,000
SUBTOTAL McDONALD'S PARK AND PATHWAY $1,000
MERRILL PARK
Utilities (15-0452-06-00)6,768
Maintenance & Repair - Equipment & Structures (15-0452-05-00)2,000
SUBTOTAL MERRILL PARK $8,768
ORVAL KRASEN PARK
Utilities (15-0453-06-00)1,404
Maintenance & Repair - Equipment & Structures (15-0453-05-00)300
SUBTOTAL ORVAL KRASEN PARK $1,704
SPORTS COMPLEX
Utilities (15-0454-06-00)6,468
Maintenance & Repair - Equipment & Structures (15-0454-05-00)1,000
SUBTOTAL SPORTS COMPLEX $7,468
TOWN ENTRANCE PARKS
Utilities (15-0455-06-00)1,800
Maintenance and Repair - Grounds (15-0455-01-00)200
Maintenance & Repair - Equipment & Structures (15-0455-05-00)1,500
SUBTOTAL TOWN ENTRANCE PARKS $3,500
Roll-up of ALL Parks
ALL PARKS
Utilities 29,436
Maintenance and Repair - Grounds 51,200
Maintenance & Repair - Equipment & Structures 11,400
TOTAL ALL PARKS $92,036
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR
Storage Unit Rental - Maintenance Equipment 7,000
Full Time Gen Mtnc Staff (15-0437-21-00)60,000
Holiday Lighting (15-0437-24-00)500
Materials & Supplies (15-0437-25-00)8,500
Paper Products (15-0437-26-00)13,000
Snow Removal (15-0438-20-13)500
Drainage Ditch Repairs (15-0440-05-00)2,000
SUBTOTAL MISC GENERAL MTNC & REPAIR $91,500
VEHICLE MAINTENANCE AND REPAIR
Maintenance and Repair - City Vehicle (15-0413-24-00)1,000
Gas and Oil (15-0413-26-00)1,900
SUBTOTAL VEHICLE MTNC & REPAIR $2,900
STREET LIGHTS
Utilities (15-0441-06-00)21,000
Maintenance and Repair (15-0441-05-00)3,000
SUBTOTAL STREET LIGHTS $24,000
CONTRACTS & AGREEMENTS
Scenic By-Way Utilities Agreement (15-0416-02-00)150
Water Shares - Assessment/Fees (15-0416-03-00)160
East Entry Sign/Water Agreement (15-0416-04-00)1,000
SUBTOTAL CONTRACTS & AGREEMENTS $1,310
FACILITIES FIXED OPERATING COST SUMMARY
PERSONNEL 83,090
ADMINISTRATION 1,720
CITY HALL 28,300
SENIOR CITIZEN CENTER 18,479
LIBRARY 26,032
MUSEUM 10,568
ARBORETUM PARK 1,040
FLAG PARK 1,080
FRIENDSHIP PARK 21,460
GUERBER PARK 37,960
HERITAGE PARK 8,056
MCDONALD'S PARK & PATHWAY 1,000
MERRILL PARK 8,768
ORVAL KRASEN PARK 1,704
SPORTS COMPLX 7,468
TOWN ENTRANCE PARKS 3,500
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR 91,500
VEHICLE MAINTENANCE AND REPAIR 2,900
STREET LIGHTS 24,000
CONTRACTS & AGREEMENTS 1,310
TOTAL FACILITIES FIXED OPERATING COSTS:$379,935
FACILITIES CAPITAL EXPENDITURES
CAPITAL OUTLAY
Office Equipment (15-0465-03-00)0
Vehicle (15-0465-08-00)0
SUBTOTAL CAPITAL OUTLAY $0
STREET LIGHTS
Capital Improvements (15-0467-01-00)0
SUBTOTAL STREET LIGHTS $0
PROGRAMS & RECREATION:
*(PT) Mayor's Cup Golf Tournament (15-0414-02-00)3,500
TOTAL PROGRAMS & RECREATION:$3,500
FACILITIES CAPITAL EXPENDITURES SUMMARY
CAPITAL OUTLAY 0
STREET LIGHTS 0
PROGRAMS & RECREATION: 3,500
TOTAL FACILITIES CAPITAL EXPENDITURES:$3,500
TOTAL FACILITIES FIXED OPERATING COSTS:$379,935
TOTAL FACILITIES WORKS CAPITAL EXPENDITURES:$3,500
TOTAL FACILITIES BUDGET:$383,435
FACILITIES DEPARTMENT FY 2012/2013
EXPENDITURES ADOPTED BY THE CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost
OPERATING COSTS
PERSONNEL
Salaries - Full Time (15-0433-10-00) 55,157 Reinstate Wages to 9/30/2009 level
FICA (15-0433-21-00)4,337
HRA Admin Fee (15-433-23-01)48
HRA Billing-Premium Reimbursement (15-0433-23-00)3,485
PERSI (15-0433-22-00)6,023
Insurance (15-00433-25-00)7,640
Work Comp (15-0433-24-00)6,400
SUBTOTAL PERSONNEL $83,090
ADMINISTRATION
Office Supplies (15-0413-05-00)300
DO NOT
USE
300 cost/mo 25 12
Printing, Duplication, and Publishing (15-0413-06-00)100
DO NOT
USE
100 cost/mo 100 1
Legal Advertising and Publication (15-0413-08-00)120
DO NOT
USE
120 cost/mo 120 1
Training (15-0413-12-00)0
DO NOT
USE
0 cost/mo 0 0
Travel and Per Diem (15-0413-13-00)0
DO NOT
USE
0 cost/mo
Professional Dues (15-0413-14-00)0
DO NOT
USE
0 cost/mo
Telephone and Communications (15-0413-19-00)600
DO NOT
USE
600 cost/mo 50 12
Maintenance and Repair - Office Equip, Software (15-0413-23-00) 0
DO NOT
USE
0 cost/mo
Miscellaneous (15-0413-25-00)0
DO NOT
USE
0 cost/mo
Resource Materials (15-0413-28-00)600
DO NOT
USE
600 cost/mo 600 12
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
Public Relations (15-0422-01-00)0
DO NOT
USE
0 cost/mo
SUBTOTAL ADMINISTRATION $1,720
CITY HALL
Maintenance and Repair (15-0442-01-00)6,000
DO NOT
USE
General Maintenance, HVAC,Lights,Floor, Restrooms and Fire System 6,000 cost/mo 6,000 1
Repair Parking Lot - cost/mo 0 0
Custodial Services (15-0442-03-00)22,300
DO NOT
USE
3 Days a Week 17,940 cost/mo 345 52
3 XCleaning of Carpet, Windows and Refinish Vinyl Floors & Floor
Runners 4,360 1,454 3
SUBTOTAL CITY HALL $28,300
SENIOR CITIZEN CENTER
Maintenance and Repair (15-0443-01-00)1,020
DO NOT
USE
General Maintenance and Repair 1,020 cost/mo 85 12
Repair Parking Lot - 0 0 0
New Heater - 0 0 0
New Roof - 0 1
Custodial Services (15-0443-03-00)17,459
DO NOT
USE
3 Days a Week Cleaning 14,144 cost/mo 272 52
Cleaning of Carpet, Windows and Refinish Vinyl Floors 3,315 1,105 3
SUBTOTAL SENIOR CITIZEN CENTER $18,479
LIBRARY
Maintenance and Repair (15-0444-01-00)6,000
DO NOT
USE
General Maintenance, HVAC, Lights, Floor, Roof, Restrooms 6,000 500 12
Custodial Services (15-0444-03-00)20,032
DO NOT
USE
5 Days a Week Cleaning 13,468 cost/mo 259 52
Cleaning of Carpet, Windows and Tile Floors and Floor Runners 6,564 2,188 3
SUBTOTAL LIBRARY $26,032
MUSEUM
Maintenance and Repair (15-0445-01-00)8,884
DO NOT
USE
Motion and Smoke Detectors 500 cost/mo 500 1
General Maintenance and Repair 1,000 1,000 1
Monitoring Service for Motion and Smoke Alarms 384
Repair, maintenance and building upgrade 7,000 8/21/2012 CC
Custodial Services (15-0445-03-00)1,684
DO NOT
USE
2 Days a Month Cleaning 1,104 cost/mo 46 24
Carpet Cleaning & Refinishing Vinyl Floors 580 290 2
SUBTOTAL MUSEUM $10,568
ARBORETUM PARK
Utilities (15-0446-06-00)840
DO NOT
USE
Lights 840 cost/mo 70 12
Maintenance & Repair - Equipment & Structures (15-0446-05-00)200
DO NOT
USE
General Maintenace and Repair 200 cost/mo 200
SUBTOTAL ARBORETUM PARK $1,040
FLAG PARK
Utilities (15-0447-06-00)180
DO NOT
USE
Lights 180 cost/mo 15 12
Maintenance & Repair - Equipment & Structures (15-0447-05-00)900
DO NOT
USE
New Flags and Repair of Flag Poles and Lights 900 cost/mo 900 1
SUBTOTAL FLAG PARK $1,080
FRIENDSHIP PARK
Utilities (15-0448-06-00)960
DO NOT
USE
Lights 960 cost/mo 80 12
Maintenance and Repair - Grounds (15-0448-01-00)20,000
DO NOT
USE
Repair Tennis Court 20,000 20,000 1
Maintenance & Repair - Equipment & Structures (15-0448-05-00)500
DO NOT
USE
General Maintenace and Repair 500 cost/mo 500
SUBTOTAL FRIENDSHIP PARK $21,460
GUERBER PARK
Utilities (15-0449-06-00)9,960
DO NOT
USE
Lights 9,960 cost/mo 830 12
Maintenance and Repair - Grounds (15-0449-01-00)26,000
DO NOT
USE
General Repair of Grounds/Sprinklers 1,000 1,000 1
Repair and Up-Grade Water Park 25,000 1 time 20,000 1
Maintenance & Repair - Equipment & Structures (15-0449-05-00)2,000
DO NOT
USE
General Repair 2,000 cost/mo 2,000 1
SUBTOTAL GUERBER PARK $37,960
HERITAGE PARK
Utilities (15-0450-06-00)1,056
DO NOT
USE
Lights 1,056 cost/mo 88 12
Maintenance and Repair - Grounds (15-0450-01-00)5,000
DO NOT
USE
Repair and Up-Grade Water Feature 5,000 5,000 1
Maintenance & Repair - Equipment & Structures (15-0450-05-00)2,000
DO NOT
USE
General Maintenance 1,000 cost/mo 1,000 1
Needed Repairs on the Water Park/Pump &Filter System 1,000 1,000 1
SUBTOTAL HERITAGE PARK $8,056
McDONALD'S PARK AND PATHWAY
Utilities (15-0451-06-00)0
DO NOT
USE
- cost/mo
Maintenance & Repair - Equipment & Structures (15-0451-05-00)1,000
DO NOT
USE
General Maintenance 1,000 cost/mo 1,000 1
SUBTOTAL McDONALD'S PARK AND PATHWAY $1,000
MERRILL PARK
Utilities (15-0452-06-00)6,768
DO NOT
USE
Lights 6,768 cost/mo 564 12
Maintenance & Repair - Equipment & Structures (15-0452-05-00)2,000
DO NOT
USE
General 2,000 2,000 1
SUBTOTAL MERRILL PARK $8,768
ORVAL KRASEN PARK
Utilities (15-0453-06-00)1,404
DO NOT
USE
Lights 1,404 cost/mo 117 12
Maintenance & Repair - Equipment & Structures (15-0453-05-00)300
DO NOT
USE
General 300 300 1
SUBTOTAL ORVAL KRASEN PARK $1,704
SPORTS COMPLEX
Utilities (15-0454-06-00)6,468
DO NOT
USE
Lights 6,468 cost/mo 539 12
Maintenance & Repair - Equipment & Structures (15-0454-05-00)1,000
DO NOT
USE
General 1,000 cost/mo 1,000 1
SUBTOTAL SPORTS COMPLEX $7,468
TOWN ENTRANCE PARKS
Utilities (15-0455-06-00)1,800
DO NOT
USE
Lights 1,800 cost/mo 150 12
Maintenance and Repair - Grounds (15-0455-01-00)200
DO NOT
USE
General 200 200 1
Maintenance & Repair - Equipment & Structures (15-0455-05-00)1,500
DO NOT
USE
Lights and Repairs to the Signs and Lettering 1,500 cost/mo 1,500 1
SUBTOTAL TOWN ENTRANCE PARKS $3,500
Roll-up of ALL Parks
ALL PARKS
Utilities 29,436
Maintenance and Repair - Grounds 51,200
Maintenance & Repair - Equipment & Structures 11,400
TOTAL ALL PARKS $92,036
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR
Storage Unit Rental - Maintenance Equipment 7,000
DO NOT
USE
Storage and Shop 1/2 PW and 1/2 Water Dept.7,000 cost/mo
Full Time Gen Mtnc Staff (15-0437-21-00)60,000
DO NOT
USE
5,000 cost/mo 5,000 12
Holiday Lighting (15-0437-24-00)500
DO NOT
USE
500 cost/mo 500 1
Materials & Supplies (15-0437-25-00)8,500
DO NOT
USE
8,500 cost/mo 8,500
Paper Products (15-0437-26-00)13,000
DO NOT
USE
13,000 cost/mo 13,000 1
Snow Removal (15-0438-20-13)500
DO NOT
USE
500 cost/mo 500 1
Drainage Ditch Repairs (15-0440-05-00)2,000
DO NOT
USE
2,000 cost/mo 2,000 1
SUBTOTAL MISC GENERAL MAINTENANCE AND REPAIR $91,500
VEHICLE MAINTENANCE AND REPAIR
Maintenance and Repair - City Vehicle (15-0413-24-00)1,000
DO NOT
USE
1,000 cost/mo 1,000 1
Gas and Oil (15-0413-26-00)1,900
DO NOT
USE
1,900 cost/mo 1,900 1
SUBTOTAL VEHICLE MTNC & REPAIR $2,900
STREET LIGHTS
Utilities (15-0441-06-00)21,000
DO NOT
USE
20,000 cost/mo 1,720 12
Maintenance and Repair (15-0441-05-00)3,000
DO NOT
USE
3,000 cost/mo 3,000 1
SUBTOTAL STREET LIGHTS $24,000
CONTRACTS & AGREEMENTS
Scenic By-Way Utilities Agreement (15-0416-02-00)150
DO NOT
USE
150 cost/mo 150 1
Water Shares - Assessment/Fees (15-0416-03-00)160
DO NOT
USE
160 cost/mo 160 1
East Entry Sign/Water Agreement (15-0416-04-00)1,000
DO NOT
USE
1,000 cost/mo 1,000 1
SUBTOTAL CONTRACTS & AGREEMENTS $1,310
PUBLIC WORKS FIXED OPERATING COST SUMMARY
PERSONNEL 83,090
ADMINISTRATION 1,720
CITY HALL 28,300
SENIOR CITIZEN CENTER 18,479
LIBRARY 26,032
MUSEUM 10,568
ARBORETUM PARK 1,040
FLAG PARK 1,080
FRIENDSHIP PARK 21,460
GUERBER PARK 37,960
HERITAGE PARK 8,056
MCDONALD'S PARK AND PATHWAY 1,000
MERRILL PARK 8,768
ORVAL KRASEN PARK 1,704
SPORTS COMPLEX 7,468
TOWN ENTRANCE PARKS 3,500
MISCELLANEOUS GENERAL MAINTENCE AND REPAIR 91,500
VEHICLE MAINTENANCE AND REPAIR 2,900
STREET LIGHTS 24,000
CONTRACTS & AGREEMENTS 1,310
TOTAL FACILITIES FIXED OPERATING COSTS:$379,935
FACILITIES CAPITAL EXPENDITURES - MAJOR OBJECTS AND SUBOBJECTS
CAPITAL OUTLAY
Office Equipment (15-0465-03-00)0
DO NOT
USE
0
Vehicle (15-0465-08-00)0
DO NOT
USE
SUBTOTAL CAPITAL OUTLAY $0
STREET LIGHTS
Capital Improvements (15-0467-01-00)0
DO NOT
USE
0
SUBTOTAL STREET LIGHTS $0
PROGRAMS & RECREATION:
*(PT) Mayor's Cup Golf Tournament (15-0414-02-00)3,500
DO NOT
USE
3,500 3,500 1
TOTAL PROGRAMS & RECREATION:$3,500
FACILITIES CAPITAL EXPENDITURES SUMMARY
CAPITAL OUTLAY 0
STREET LIGHTS 0
PROGRAMS & RECREATION:3,500
TOTAL FACILITIES CAPITAL EXPENDITURES:$3,500
TOTAL FACILITIES FIXED OPERATING COSTS:$379,935
TOTAL FACILITIES CAPITAL EXPENDITURES:$3,500
TOTAL FACILITIES BUDGET:$383,435
PUBLIC WORKS DEPARTMENT FY 2012/2013
EXPENDITURES ADOPTED BY THE CC 8/28/12
Major Objects and Subobjects
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
OPERATING COSTS
PERSONNEL
Salaries - Full Time (15-0433-10-00) 138,306 89,564 94,091
Salaries - Seasonal 12,322 0 11,520
Overtime (15-0433-11-00)0 0 0
Employee Bonus (15-0433-16-00)0 0 0
Merit Reserve Fund (15-0433-17-00)0 0 0
Employment Testing (15-0433-20-00)0 0 0
FICA (15-0433-21-00)11,573 6,852 7,198
HRA Admin Fee (15-433-23-01)144 48 48
HRA Billing-Premium Reimbursement (15-0433-23-00)6,969 3,485 3,485
PERSI (15-0433-22-00)14,692 9,514 9,995
Insurance (15-00433-25-00)32,770 11,108 11,743
Work Comp (15-0433-24-00)8,863 3,672 6,400
SUBTOTAL PERSONNEL $225,639 $124,243 $144,480
ADMINISTRATION
Office Supplies (15-0413-05-00)300 300 300
Printing, Duplication, and Publishing (15-0413-06-00)100 100 100
Legal Advertising and Publication (15-0413-08-00)100 100 120
Training (15-0413-12-00)100 200 0
Travel and Per Diem (15-0413-13-00)0 0 0
Professional Dues (15-0413-14-00)50 0 0
Telephone and Communications (15-0413-19-00)2,000 600 600
Maintenance and Repair - Office Equip, Software (15-0413-23-00) 0 0 0
Miscellaneous (15-0413-25-00)0 0 0
Refunds Park Reservations (15-0413-27-00)0 0 0
Resource Materials (15-0413-28-00)0 600 600
Public Relations (15-0422-01-00)0 0 0
SUBTOTAL ADMINISTRATION $2,650 $1,900 $1,720
CITY HALL
Maintenance and Repair (15-0442-01-00)6,000 10,526 6,000
Mtnc & Repair Grounds 15-0442-02-00)0 3,500 300
Custodial Services (15-0442-03-00)17,000 21,288 22,300
SUBTOTAL CITY HALL $23,000 $35,314 $28,600
SENIOR CITIZEN CENTER
Maintenance and Repair (15-0443-01-00)1,000 12,811 1,020
Mtnc & Repair Grounds (15-0443-02-00)0 2,500 0
Custodial Services (15-0443-03-00)12,400 15,636 17,459
SUBTOTAL SENIOR CITIZEN CENTER $13,400 $30,947 $18,479
LIBRARY
Maintenance and Repair (15-0444-01-00)6,000 19,895 6,000
Mtnc & Repair Grounds (15-0444-02-00)0 2,900 500
Custodial Services (15-0444-03-00)14000 18984 20,032
SUBTOTAL LIBRARY $20,000 $41,779 $26,532
MUSEUM
Maintenance and Repair (15-0445-01-00)1,000 2,100 1,884
Custodial Services(15-0445-03-00)2,500 1,056 1,684
SUBTOTAL MUSEUM $3,500 $3,156 $3,568
ARBORETUM PARK
Utilities (15-0446-06-00)300 100 840
Maintenance and Repair - Grounds (15-0446-01-00)100 2,100 100
Maintenance & Repair - Equipment & Structures (15-0446-05-00)100 200 200
SUBTOTAL ARBORETUM PARK $500 $2,400 $1,140
FLAG PARK
Utilities (15-0447-06-00)200 100 180
Maintenance and Repair - Grounds (15-0447-01-00)50 450 0
Maintenance & Repair - Equipment & Structures (15-0447-05-00)900 900 900
SUBTOTAL FLAG PARK $1,150 $1,450 $1,080
FRIENDSHIP PARK
Utilities (15-0448-06-00)3,000 250 960
Maintenance and Repair - Grounds (15-0448-01-00)50 20,690 20,200
Maintenance & Repair - Equipment & Structures (15-0448-05-00)500 6,500 500
SUBTOTAL FRIENDSHIP PARK $3,550 $27,440 $21,660
GUERBER PARK
Utilities (15-0449-06-00)8,000 6,600 9,960
Maintenance and Repair - Grounds (15-0449-01-00)100 8,973 46,000
Maintenance & Repair - Equipment & Structures (15-0449-05-00)2,000 5,000 2,000
SUBTOTAL GUERBER PARK $10,100 $20,573 $57,960
HERITAGE PARK
Utilities (15-0450-06-00)2,500 960 1,056
Maintenance and Repair - Grounds (15-0450-01-00)100 14,715 5,300
Maintenance & Repair - Equipment & Structures (15-0450-05-00)1,000 2,000 2,000
SUBTOTAL HERITAGE PARK $3,600 $17,675 $8,356
McDONALD'S PARK AND PATHWAY
Utilities (15-0451-06-00)0 0 0
Maintenance and Repair - Grounds (15-0451-01-00)50 2,080 200
Maintenance & Repair - Equipment & Structures (15-0451-05-00)1,000 3,000 1,000
SUBTOTAL McDONALD'S PARK AND PATHWAY $1,050 $5,080 $1,200
MERRILL PARK
Utilities (15-0452-06-00)8,000 7,680 6,768
Maintenance and Repair - Grounds (15-0452-01-00)100 19,345 1,000
Maintenance & Repair - Equipment & Structures (15-0452-05-00)2,000 7,600 2,000
SUBTOTAL MERRILL PARK $10,100 $34,625 $9,768
ORVAL KRASEN PARK
Utilities (15-0453-06-00)1,800 960 1,404
Maintenance and Repair - Grounds (15-0453-01-00)50 100 300
Maintenance & Repair - Equipment & Structures (15-0453-05-00)300 2,300 300
SUBTOTAL ORVAL KRASEN PARK $2,150 $3,360 $2,004
SPORTS COMPLEX
Utilities (15-0454-06-00)6,500 5,400 6,468
Maintenance and Repair - Grounds (15-0454-01-00)100 37,560 5,300
Maintenance & Repair - Equipment & Structures (15-0454-05-00)1,000 1,000 1,000
SUBTOTAL SPORTS COMPLEX $7,600 $43,960 $12,768
TOWN ENTRANCE PARKS
Utilities (15-0455-06-00)1,500 1,596 1,800
Maintenance and Repair - Grounds (15-0455-01-00)50 1,700 200
Maintenance & Repair - Equipment & Structures (15-0455-05-00)1,500 1,500 1,500
SUBTOTAL TOWN ENTRANCE PARKS $3,050 $4,796 $3,500
Roll-up of ALL Parks
ALL PARKS
Utilities 31,800 23,647 29,436
Maintenance and Repair - Grounds 750 107,713 78,600
Maintenance & Repair - Equipment & Structures 10,300 30,000 11,400
TOTAL ALL PARKS $42,850 $161,360 $119,436
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR
Storage Unit Rental - Maintenance Equipment 4,000 0 7,000
General Mtnc Parks-Pathways (15-0437-20-00)0 114,325 114,325
Full Time Gen Mtnc Staff (15-0437-21-00)0 60,000 60,000
Holiday Lighting (15-0437-24-00)1,000 500 500
Materials & Supplies (15-0437-25-00)20,000 8,500 8,500
Paper Products (15-0437-26-00)10,000 12,500 13,000
Miscellaneous -Gen Mtnc & Repair of Grounds (15-0437-23-00)5,000 10,000 10,000
Snow Removal (15-0438-20-13)1,000 500 500
Greenbelt - Pathway Maintenance and Repair (15-0440-01-00)2,000 5,200 4,000
Drainage Ditch Repairs (15-0440-05-00)$1,000 $1,000 $2,000
SUBTOTAL MISC GENERAL MAINTENANCE AND REPAIR $44,000 $212,525 $219,825
VEHICLE MAINTENANCE AND REPAIR
Maintenance and Repair - City Vehicle (15-0413-24-00)3,000 1,000 1,000
Gas and Oil (15-0413-26-00)5,000 1,900 1,900
SUBTOTAL VEHICLE MTNC & REPAIR $8,000 $2,900 $2,900
STREET LIGHTS
Utilities (15-0441-06-00)8,000 20,000 21,000
Maintenance and Repair (15-0441-05-00)1,000 1,000 3,000
SUBTOTAL STREET LIGHTS $9,000 $21,000 $24,000
CONTRACTS & AGREEMENTS
Contract Other (15-0416-18-00)0 0 0
Equipment Leasing (copy machines-printers) (15-0416-24-00)500 0 0
GIS (15-0416-25-00)0 0 0
Hwy 55 Utilities Agreement (15-0416-01-00)0 0 0
Scenic By-Way Utilities Agreement (15-0416-02-00)150 150 150
Water Shares - Assessment/Fees (15-0416-03-00)160 160 160
East Entry Sign/Water Agreement (15-0416-04-00)1,000 1,000 1,000
SUBTOTAL CONTRACTS & AGREEMENTS $1,810 $1,310 $1,310
PUBLIC WORKS FIXED OPERATING COST SUMMARY
PERSONNEL 225,639 124,243 144,480
ADMINISTRATION 2,650 1,900 1,720
CITY HALL 23,000 35,314 28,600
SENIOR CITIZEN CENTER 13,400 30,947 18,479
LIBRARY 20,000 41,779 26,532
MUSEUM 3,500 3,156 3,568
ARBORETUM PARK 500 2,400 1,140
FLAG PARK 1,150 1,450 1,080
FRIENDSHIP PARK 3,550 27,440 21,660
GUERBER PARK 10,100 20,573 57,960
HERITAGE PARK 3,600 17,675 8,356
McDONALD'S PARK AND PATHWAY 1,050 5,080 1,200
MERRILL PARK 10,100 34,625 9,768
ORVAL KRASEN PARK 2,150 3,360 2,004
SPORTS COMPLEX 7,600 43,960 12,768
TOWN ENTRANCE PARKS 3,050 4,796 3,500
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR 44,000 212,525 219,825
VEHICLE MAINTENANCE AND REPAIR 8,000 2,900 2,900
STREET LIGHTS 9,000 21,000 24,000
CONTRACTS & AGREEMENTS 1,810 1,310 1,310
TOTAL PUBLIC WORKS FIXED OPERATING COSTS:$393,849 $636,433 $590,850
PW CAPITAL EXPENDITURES - MAJOR OBJECTS AND SUBOBJECTS
CAPITAL OUTLAY
Office Equipment (15-0465-03-00)0 0 0
Other (Parks Maintenance Equipment) (15-0465-02-00)50,000 0 0
Vehicle (15-0465-08-00)25,000 10,000 0
SUBTOTAL CAPITAL OUTLAY $75,000 $10,000 $0
PARK DEVELOPMENT
Park Development Projects (15-0470-01-00)0 0 0
Velodrome (15-0470-02-00)0 0 0
Guerber Park 0 0 0
Merrill Park 0 0 0
SUBTOTAL PARK DEVELOPMENT $0 $0 $0
PATHWAY DEVELOPMENT
Pathway Development (15-0472-01-00)0 0 0
SUBTOTAL PATHWAY DEVELOPMENT $0 $0 $0
PARKS & PATHWAYS DEVELOPMENT
Master Plan for Parks & Pathways (15-0472-02-00)0 6,000 6,000
Eagle Sports Complex (15-0472-04-00)0 0 0
General Parks & Pathways (15-0472-03-00)0 51,305 0
SUBTOTAL PARKS & PATHWAYS DEVELOPMENT $0 $0 $6,000
STREET LIGHTS
Capital Improvements (15-0467-01-00)0 0 0
SUBTOTAL STREET LIGHTS $0 $0 $0
PROGRAMS & RECREATION:
*(PT) Mayor's Cup Golf Tournament (15-0414-02-00)3,500 3,500 3,500
Awin Management(BFI) Education-Add Srvs (15-0414-04-00)60,000 108,000 0
TOTAL PROGRAMS & RECREATION:$63,500 $111,500 $3,500
PUBLIC WORKS CAPITAL EXPENDITURES SUMMARY
CAPITAL OUTLAY 75,000 10,000 0
PARK DEVELOPMENT 0 0 0
PATHWAY DEVELOPMENT 0 0 0
PARKS & PATHWAYS DEVELOPMENT 0 57,305 6,000
STREET LIGHTS 0 0 0
PROGRAMS & RECREATION: 63,500 111,500 3,500
TOTAL PUBLIC WORKS CAPITAL EXPENDITURES:$138,500 $178,805 $9,500
TOTAL PUBLIC WORKS FIXED OPERATING COSTS:$393,849 $636,433 $590,850
TOTAL PUBLIC WORKS CAPITAL EXPENDITURES:$138,500 $178,805 $9,500
TOTAL PUBLIC WORKS BUDGET:$532,349 $815,238 $600,350
PUBLIC WORKS DEPARTMENT FY 2012/2013
EXPENDITURES ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected Line item cost
OPERATING COSTS
PERSONNEL
Salaries - Full Time (15-0433-10-00) 94,091 Reinstate Wages to 9/30/2009 level
FY 11/12 with a 3%CO $92,251
Same salaries as FY 11/12 $89,564
Salaries - Seasonal 11,520 April-Sept. 960 hrs at $12.00 to work at all parks.
Overtime (15-0433-11-00)0
Employee Bonus (15-0433-16-00)
Merit Reserve Fund (15-0433-17-00)0
Employment Testing (15-0433-20-00)0
FICA (15-0433-21-00)7,198
HRA Admin Fee (15-433-23-01)48
HRA Billing-Premium Reimbursement (15-0433-23-00)3,485
PERSI (15-0433-22-00)9,995
Insurance (15-00433-25-00)11,743
Work Comp (15-0433-24-00)6,400
SUBTOTAL PERSONNEL $144,480
ADMINISTRATION
Office Supplies (15-0413-05-00)300 DO NOT USE
300 cost/mo 25 12
Printing, Duplication, and Publishing (15-0413-06-00)100 DO NOT USE
100 cost/mo 100 1
Legal Advertising and Publication (15-0413-08-00)120 DO NOT USE
120 cost/mo 120 1
Training (15-0413-12-00)0 DO NOT USE
200 cost/mo 0 0
Travel and Per Diem (15-0413-13-00)0 DO NOT USE
0 cost/mo
Professional Dues (15-0413-14-00)0 DO NOT USE
0 cost/mo
Telephone and Communications (15-0413-19-00)600 DO NOT USE
600 cost/mo 50 12
Maintenance and Repair - Office Equip, Software (15-0413-23-00) 0 DO NOT USE
0 cost/mo
Miscellaneous (15-0413-25-00)0 DO NOT USE
0 cost/mo
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
Refunds Park Reservations (15-0413-27-00)0 DO NOT USE
0 cost/mo
Resource Materials (15-0413-28-00)600 DO NOT USE
600 cost/mo 600 12
Public Relations (15-0422-01-00)0 DO NOT USE
0 cost/mo
SUBTOTAL ADMINISTRATION $1,720
CITY HALL
Maintenance and Repair (15-0442-01-00)6,000 DO NOT USE
General Maintenance, HVAC,Lights,Floor, Restrooms and Fire System 6,000 cost/mo 6,000 1
Repair Parking Lot - cost/mo 0 0
Mtnc & Repair Grounds (15-0442-02-00)300 DO NOT USE
Landscape Bark - cost/mo 0 0
General Maintenace 300 300 1
Custodial Services (15-0442-03-00)22,300 DO NOT USE
3 Days a Week 17,940 cost/mo 345 52
3 XCleaning of Carpet, Windows and Refinish Vinyl Floors & Floor Runners 4,360 1,454 3
SUBTOTAL CITY HALL $28,600
SENIOR CITIZEN CENTER
Maintenance and Repair (15-0443-01-00)1,020 DO NOT USE
General Maintenance and Repair 1,020 cost/mo 85 12
Repair Parking Lot - 0 0 0
New Heater - 0 0 0
New Roof - 0 1
Mtnc & Repair of Grounds (15-0443-02-00)0 DO NOT USE
Landscape Bark - cost/mo 0 0
item 2 -
Custodial Services (15-0443-03-00)17,459 DO NOT USE
3 Days a Week Cleaning 14,144 cost/mo 272 52
Cleaning of Carpet, Windows and Refinish Vinyl Floors 3,315 1,105 3
SUBTOTAL SENIOR CITIZEN CENTER $18,479
LIBRARY
Maintenance and Repair (15-0444-01-00)6,000 DO NOT USE
General Maintenance, HVAC, Lights, Floor, Roof, Restrooms 6,000 500 12
Mtnc & Repair of Grounds (15-0444-02-00)500 DO NOT USE
General Maintenance and Repair 500 cost/mo
Custodial Services (15-0444-03-00)20,032 DO NOT USE
5 Days a Week Cleaning 13,468 cost/mo 259 52
Cleaning of Carpet, Windows and Tile Floors and Floor Runners 6,564 2,188 3
SUBTOTAL LIBRARY $26,532
MUSEUM
Maintenance and Repair (15-0445-01-00)1,884 DO NOT USE
Motion and Smoke Detectors 500 cost/mo 500 1
General Maintenance and Repair 1,000 1,000 1
Monitoring Service for Motion and Smoke Alarms 384 32 12
Paper Products (15-0445-02-00)0 DO NOT USE
- cost/mo 0 0
Custodial Services (15-0445-03-00)1,684 DO NOT USE
2 Days a Month Cleaning 1,104 cost/mo 46 24
Carpet Cleaning & Refinishing Vinyl Floors 580 290 2
SUBTOTAL MUSEUM $3,568
ARBORETUM PARK
Utilities (15-0446-06-00)840 DO NOT USE
Lights 840 cost/mo 70 12
Maintenance and Repair - Grounds (15-0446-01-00)100 DO NOT USE
Landscape Bark - cost/mo
Repair of Grounds/Sprinklers 100 100 1
Maintenance & Repair - Equipment & Structures (15-0446-05-00)200 DO NOT USE
General Maintenace and Repair 200 cost/mo 200
SUBTOTAL ARBORETUM PARK $1,140
FLAG PARK
Utilities (15-0447-06-00)180 DO NOT USE
Lights 180 cost/mo 15 12
Maintenance and Repair - Grounds (15-0447-01-00)0 DO NOT USE
Landscape Bark - cost/mo
Maintenance & Repair - Equipment & Structures (15-0447-05-00)900 DO NOT USE
New Flags and Repair of Flag Poles and Lights 900 cost/mo 900 1
SUBTOTAL FLAG PARK $1,080
FRIENDSHIP PARK
Utilities (15-0448-06-00)960 DO NOT USE
Lights 960 cost/mo 80 12
Maintenance and Repair - Grounds (15-0448-01-00)20,200 DO NOT USE
General Maintenace of Grounds 200 cost/mo 200
Repair Tennis Court 20,000 20,000 1
Maintenance & Repair - Equipment & Structures (15-0448-05-00)500 DO NOT USE
General Maintenace and Repair 500 cost/mo 500
SUBTOTAL FRIENDSHIP PARK $21,660
GUERBER PARK
Utilities (15-0449-06-00)9,960 DO NOT USE
Lights 9,960 cost/mo 830 12
Maintenance and Repair - Grounds (15-0449-01-00)46,000 DO NOT USE
General Repair of Grounds/Sprinklers 1,000 1,000 1
Repair and Up-Grade Water Park 20,000 1 time 20,000 1
Repair and Up-Grade Baseball Field 25,000 1 time 25,000
Maintenance & Repair - Equipment & Structures (15-0449-05-00)2,000 DO NOT USE
General Repair 2,000 cost/mo 2,000 1
SUBTOTAL GUERBER PARK $57,960
HERITAGE PARK
Utilities (15-0450-06-00)1,056 DO NOT USE
Lights 1,056 cost/mo 88 12
Maintenance and Repair - Grounds (15-0450-01-00)5,300 DO NOT USE
General Repair of Grounds/Sprinklers 300 cost/mo 300 1
Repair and Up-Grade Water Feature 5,000 5,000 1
Maintenance & Repair - Equipment & Structures (15-0450-05-00)2,000 DO NOT USE
General Maintenance 1,000 cost/mo 1,000 1
Needed Repairs on the Water Park/Pump &Filter System 1,000 1,000 1
SUBTOTAL HERITAGE PARK $8,356
McDONALD'S PARK AND PATHWAY
Utilities (15-0451-06-00)0 DO NOT USE
- cost/mo
Maintenance and Repair - Grounds (15-0451-01-00)200 DO NOT USE
General Maintenance 200 cost/mo 200 1
Maintenance & Repair - Equipment & Structures (15-0451-05-00)1,000 DO NOT USE
General Maintenance 1,000 cost/mo 1,000 1
SUBTOTAL McDONALD'S PARK AND PATHWAY $1,200
MERRILL PARK
Utilities (15-0452-06-00)6,768 DO NOT USE
Lights 6,768 cost/mo 564 12
Maintenance and Repair - Grounds (15-0452-01-00)1,000 DO NOT USE
General 1,000 1,000 1
Maintenance & Repair - Equipment & Structures (15-0452-05-00)2,000 DO NOT USE
General 2,000 2,000 1
SUBTOTAL MERRILL PARK $9,768
ORVAL KRASEN PARK
Utilities (15-0453-06-00)1,404 DO NOT USE
Lights 1,404 cost/mo 117 12
Maintenance and Repair - Grounds (15-0453-01-00)300 DO NOT USE
General 300 cost/mo 300 1
Maintenance & Repair - Equipment & Structures (15-0453-05-00)300 DO NOT USE
General 300 300 1
SUBTOTAL ORVAL KRASEN PARK $2,004
SPORTS COMPLEX
Utilities (15-0454-06-00)6,468 DO NOT USE
Lights 6,468 cost/mo 539 12
Maintenance and Repair - Grounds (15-0454-01-00)5,300 DO NOT USE
BAMBA and IMBA Consultant for bike trails 5,000 cost/mo 5,000 1
General 300 300 1
Maintenance & Repair - Equipment & Structures (15-0454-05-00)1,000 DO NOT USE
General 1,000 cost/mo 1,000 1
SUBTOTAL SPORTS COMPLEX $12,768
TOWN ENTRANCE PARKS
Utilities (15-0455-06-00)1,800 DO NOT USE
Lights 1,800 cost/mo 150 12
Maintenance and Repair - Grounds (15-0455-01-00)200 DO NOT USE
General 200 200 1
Maintenance & Repair - Equipment & Structures (15-0455-05-00)1,500 DO NOT USE
Lights and Repairs to the Signs and Lettering 1,500 cost/mo 1,500 1
SUBTOTAL TOWN ENTRANCE PARKS $3,500
Roll-up of ALL Parks
ALL PARKS
Utilities 29,436
Maintenance and Repair - Grounds 78,600
Maintenance & Repair - Equipment & Structures 11,400
TOTAL ALL PARKS $119,436
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR
Storage Unit Rental - Maintenance Equipment 7,000 DO NOT USE
Storage and Shop 1/2 PW and 1/2 Water Dept.7,000 cost/mo
General Mtnc Parks-Pathways (15-0437-20-00)114,325 DO NOT USE
114,325 cost/mo 9,527 12
Full Time Gen Mtnc Staff (15-0437-21-00)60,000 DO NOT USE
5,000 cost/mo 5,000 12
Holiday Lighting (15-0437-24-00)500 DO NOT USE
500 cost/mo 500 1
Materials & Supplies (15-0437-25-00)8,500 DO NOT USE
8,500 cost/mo 8,500
Paper Products (15-0437-26-00)13,000 DO NOT USE
13,000 cost/mo 13,000 1
Miscellaneous -Gen Mtnc & Repair of Grounds (15-0437-23-00)10,000 DO NOT USE
10,000 cost/mo 10,000 1
Snow Removal (15-0438-20-13)500 DO NOT USE
500 cost/mo 500 1
Greenbelt - Pathway Maintenance and Repair (15-0440-01-00)4,000 DO NOT USE
General Mtnc Pathways 4,000 cost/mo 4,000 1
Drainage Ditch Repairs (15-0440-05-00)2,000 DO NOT USE
2,000 cost/mo 2,000 1
SUBTOTAL MISC GENERAL MAINTENANCE AND REPAIR $219,825
VEHICLE MAINTENANCE AND REPAIR
Maintenance and Repair - City Vehicle (15-0413-24-00)1,000 DO NOT USE
1,000 cost/mo 1,000 1
Gas and Oil (15-0413-26-00)1,900 DO NOT USE
1,900 cost/mo 1,900 1
SUBTOTAL VEHICLE MTNC & REPAIR $2,900
STREET LIGHTS
Utilities (15-0441-06-00)21,000 DO NOT USE
20,000 cost/mo 1,720 12
Maintenance and Repair (15-0441-05-00)3,000 DO NOT USE
3,000 cost/mo 3,000 1
SUBTOTAL STREET LIGHTS $24,000
CONTRACTS & AGREEMENTS
Contract Other (15-0416-18-00)0 DO NOT USE
0
Equipment Leasing (copy machines-printers) (15-0416-24-00)0 DO NOT USE
0
GIS (15-0416-25-00)0 DO NOT USE
0
Hwy 55 Utilities Agreement (15-0416-01-00)0 DO NOT USE
0
Scenic By-Way Utilities Agreement (15-0416-02-00)150 DO NOT USE
150 cost/mo 150 1
Water Shares - Assessment/Fees (15-0416-03-00)160 DO NOT USE
160 cost/mo 160 1
East Entry Sign/Water Agreement (15-0416-04-00)1,000 DO NOT USE
1,000 cost/mo 1,000 1
SUBTOTAL CONTRACTS & AGREEMENTS $1,310
PUBLIC WORKS FIXED OPERATING COST SUMMARY
PERSONNEL 144,480
ADMINISTRATION 1,720
CITY HALL 28,600
SENIOR CITIZEN CENTER 18,479
LIBRARY 26,532
MUSEUM 3,568
ARBORETUM PARK 1,140
FLAG PARK 1,080
FRIENDSHIP PARK 21,660
GUERBER PARK 57,960
HERITAGE PARK 8,356
McDONALD'S PARK AND PATHWAY 1,200
MERRILL PARK 9,768
ORVAL KRASEN PARK 2,004
SPORTS COMPLEX 12,768
TOWN ENTRANCE PARKS 3,500
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR 219,825
VEHICLE MAINTENANCE AND REPAIR 2,900
STREET LIGHTS 24,000
CONTRACTS & AGREEMENTS 1,310
TOTAL PUBLIC WORKS FIXED OPERATING COSTS:$590,850
PW CAPITAL EXPENDITURES - MAJOR OBJECTS AND SUBOBJECTS
CAPITAL OUTLAY
Office Equipment (15-0465-03-00)0 DO NOT USE
0
Other (Parks Maintenance Equipment) (15-0465-02-00)0 DO NOT USE
Vehicle (15-0465-08-00)0 DO NOT USE
SUBTOTAL CAPITAL OUTLAY $0
PARK DEVELOPMENT
Park Development Projects (15-0470-01-00)0 DO NOT USE
0
Velodrome (15-0470-02-00)0 DO NOT USE
0
Guerber Park 0 DO NOT USE
0
Merrill Park 0 DO NOT USE
0
SUBTOTAL PARK DEVELOPMENT $0
PATHWAY DEVELOPMENT
Pathway Development (15-0472-01-00)0 DO NOT USE
SUBTOTAL PATHWAY DEVELOPMENT $0
PARKS & PATHWAYS DEVELOPMENT
Master Plan for Parks & Pathways (15-0472-02-00)6,000 DO NOT USE
Pathway Impact Fee Study 6,000
Eagle Sports Complex (15-0472-04-00)0 DO NOT USE
0
General Parks & Pathways (15-0472-03-00)0 DO NOT USE
0
SUBTOTAL PARKS & PATHWAYS DEVELOPMENT $6,000
STREET LIGHTS
Capital Improvements (15-0467-01-00)0 DO NOT USE
0
SUBTOTAL STREET LIGHTS $0
PROGRAMS & RECREATION:
*(PT) Mayor's Cup Golf Tournament (15-0414-02-00)3,500 DO NOT USE
3,500 3,500 1
Awin Management(BFI) Education-Add Srvs (15-044-04-00)0 DO NOT USE
Moved to General Administration - Restricted Funds Moved
TOTAL PROGRAMS & RECREATION:$3,500
PUBLIC WORKS CAPITAL EXPENDITURES SUMMARY
CAPITAL OUTLAY 0
PARK DEVELOPMENT 0
PATHWAY DEVELOPMENT 0
PARKS & PATHWAYS DEVELOPMENT 6,000
STREET LIGHTS 0
PROGRAMS & RECREATION: 3,500
TOTAL PUBLIC WORKS CAPITAL EXPENDITURES:$9,500
TOTAL PUBLIC WORKS FIXED OPERATING COSTS:$590,850
TOTAL PUBLIC WORKS CAPITAL EXPENDITURES:$9,500
TOTAL PUBLIC WORKS BUDGET:$600,350
WATER FUND FY 2012/2013 ADOPTED BY THE CC 8/28/12
Major Objects and Subobjects
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
REVENUE
CARRY OVER (60-0390-00-00)$100,000 $127,571 $648,592
RESERVE FUND:
Reserve for Water System R&M (60-0438-02-00)0 0 45,930
Reserve for Equipment & Building Replacement (60-0438-03-00)25,269 43,480 43,480
TOTAL RESERVE :$25,269 $43,480 $89,410
RESTRICTED FUNDS REVENUE:
METER SETS:
*Hook-Up Fees-City ($850 each)(Based on 10 Connections) (60-0346-60-00)2,550 2,550 8,500
TOTAL METER SETS:$2,550 $2,550 $8,500
STL FEES (SUPPLY TRUNK LINE):
Carry Forward from previous fiscal years (60-0346-59-01)0 112,900 112,900
Supply Trunk Line fee (STL)(75 Customers @ $2,100.00) (60-0346-59-00)0 0 0
TOTAL STL FEES:$0 $112,900 $112,900
DEQ LOAN FUNDS:
DEQ LOAN FUNDS (60-0370-01-00)7,500 7,500 0
TOTAL DEQ LOAN FUNDS:$7,500 $7,500 $0
TOTAL RESTRICTED FUNDS REVENUE $10,050 $122,950 $121,400
OTHER REVENUE:
Misc Revenue - Water Sys Insp, Reimburseables (60-0383-01-00)0 0 0
Misc Revenue - Eng Plan Rev, Reimburseables (60-0383-02-00)0 0 0
Water Construction Equivalency (WCE) Fees (60-0355-01-00)1,200 1,200 4,000
Late Comer's Fee (Development Agreement) (60-0346-62-00)0 0 0
Contributed Capital Improvements (60-0350-01-00)0 0 0
Billing Revenue (60-0347-01-00)333,100 333,100 333,100
Other Revenue (60-0347-02-00)2,440 2,460 2,460
Reconnect Fees (60-0347-03-00)320 320 320
Delinquent Fees (60-0347-04-00)200 200 200
Miscellaneous Revenue (60-347-05-00)300 300 300
System Enhancement Fee (60-0347-06-00)180,000 180,000 192,000
Zions Interest (60-0371-25-00)800 3,600 3,600
TOTAL OTHER REVENUES:$518,360 $521,180 $535,980
TOTAL WATER FUND REVENUE $653,679 $815,181 $1,395,382
EXPENDITURES
RESERVE FUND:
Reserve for Water System R&M (60-0438-02-00)0 0 273,732
Reserve for Equipment & Building Replacement (60-0438-03-00)49,488 89,410 262,594
TOTAL RESERVE FUND:$49,488 $89,410 $536,326
RESTRICTED FUNDS EXPENDITURES:
METER SETS:
Meter Sets (60-0438-08-00)2,550 2,550 8,500
TOTAL METER SETS:$2,550 $2,550 $8,500
STL FEES (SUPPLY TRUNK LINE):
Water System Expansion - STL Fees (60-0437-01-00)0 112,900 112,900
Capital Expenditures (60-0437-02-00)0 0 0
Refund of STL Fees (60-0437-03-00)0 0 0
TOTAL STL FEES:$0 $112,900 $112,900
DEQ LOAN FUNDS:
Administrative (60-0435-01-00)2,500 2,500 0
Engineering Fees (60-0435-02-00)5,000 5,000 0
Land Acquisition (60-0435-03-00)0 0 0
Construction (60-0435-04-00)0 0 0
TOTAL DEQ LOAN FUNDS:$7,500 $7,500 $0
TOTAL RESTRICTED FUND EXPENDITURES:$10,050 $122,950 $121,400
PERSONNEL:
Salaries - Full Time (60-0433-10-00) 137,486 145,349 185,861
Part Time (60-0433-11-00)20,000 5,000 0
Overtime (60-0433-11-00)0 0 5,000
5% Bonus + Benefits (60-0433-16-00)0 6,520 0
FICA (60-0433-21-00)12,048 11,502 14,218
PERSI (60-0433-22-00)14,604 15,971 19,743
HRA Admin Fee (60-0433-23-01)120 120 120
HRA Billing-Premium Reimbursement (60-0433-23-00)2,851 2,851 2,851
Insurance (60-0433-25-00)18,464 25,963 30,604
Work Comp (60-0433-24-00-00)4,668 5,999 6,109
TOTAL PERSONNEL:$210,241 $219,275 $264,506
OPERATIONS & MAINTENANCE:
Travel & Per Diem (60-0413-13-00)1000 1,000 1,000
Miscellaneous Reserve 0 0 10,000
Office Supplies (60-0434-15-00)700 700 700
Telecommunications / SCADA (60-0434-19-00)4,000 4,000 5,000
Advertising and Publications (60-0434-20-00)500 500 500
Travel and Meetings (60-0434-21-00)0 0 600
Training and Certification (60-0434-22-00)1,500 1,500 750
Dues and Subscriptions (60-0434-23-00)500 500 1,300
Computer Software and Copier Maintenance (60-0434-25-00)500 500 12,300
Tools & Equipment (60-0434-26-00)10,000 10,000 10,000
Postage (60-0434-27-00)100 100 100
Liability Insurance (60-0434-41-00)4,100 4,100 4,100
Public Drinking Water Fees (60-0434-53-01)6,000 6,000 6,000
Permits and Fees (60-0434-53-03)800 800 800
Caselle Utility Software and Support (60-0434-55-00)2,000 2,000 2,500
Equipment Repair and Maintenance (60-0434-58-00)30,000 30,000 30,000
Chemicals and Equipment (60-0434-59-00)5,000 5,000 5,000
Power (60-0434-60-00)35,000 35,000 35,000
Uniforms/Laundry (60-0434-68-00)2,000 2,000 1,000
Testing - weekly, monthly, quarterly, annual (60-0435-56-00)17,000 17,000 7,000
Total Operations & Maintenance $120,700 $120,700 $133,650
CONTRACTS AND AGREEMENTS
State Revolving Loan Payment (60-0436-01-00)180,000 180,000 182,000
Engineering Services (60-0434-42-00)5,000 5,000 5,000
Legal Services (60-0434-42-01)20,000 20,000 25,000
Billing Services (60-0434-47-00)12,000 12,000 12,000
Contract Services (Repair) (60-0434-43-01)12,000 12,000 25,000
Contract Services (60-0434-44-00)4,500 4,500 11,500
Auditor Services (60-0434-45-00)1,200 1,200 1,200
TOTAL CONTRACTS AND AGREEMENTS:$234,700 $234,700 $261,700
VEHICLE OPERATIONS - LEASES
Fuel and Lubricants (60-0420-01-00)10,000 10,000 15,000
Vehicles Repair and Maintenance (60-0420-03-00) (60-0434-24-00)1,500 1,500 1,500
TOTAL VEHICLE OPERATIONS - LEASES:$11,500 $11,500 $16,500
FIXED OPERATING COSTS
Personnel 210,241 $219,275 $264,506
Operations and Maintenance 120,700 $120,700 $133,650
Contracts and Agreements 234,700 $234,700 $261,700
Vehicle Operations-Leases 11,500 $11,500 $16,500
TOTAL FIXED OPERATING COSTS:$577,141 $586,175 $676,356
CAPITAL OUTLAY:
Equipment - Computers & etc. (60-0438-01-00)5,000 6,646 1,300
Vehicle (60-0434-77-00) 2 new trucks, 1 utility vehicle 12,000 10,000 35,000
Capital Construction Projects (60-0438-11-00)0 0 0
Extend Water Lines (60-0438-05-00)0 0 0
Late Comer's Cost Reimbursement, DA (60-0438-06-00)0 0 0
WCE Reimbursement, Development Agreement (60-0439-01-00)0 0 0
Update Water Master Plan (60-0438-10-00)0 0 25,000
TOTAL CAPITAL EXPENDITURES:$17,000 $16,646 $61,300
TOTAL RESERVE FUNDS:$49,488 $89,410 $536,326
TOTAL RESTRICTED FUNDS:$10,050 $122,950 $121,400
TOTAL FIXED OPERATING COSTS:$577,141 $586,175 $676,356
TOTAL CAPITAL EXPENDITURES:$17,000 $16,646 $61,300
TOTAL WATER FUND BUDGET:$653,679 $815,181 $1,395,382
WATER FUND FY 2012/2013
ADOPTED BY THE CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected Line item cost
REVENUE
CARRY OVER (60-0390-00-00)$648,592
RESERVE FUNDS:
Reserve for Water System R&M (60-0346-57-00)45,930 DO NOT USE
45,930
Reserve for Equipment & Building Replacement (60-0346-58-00)43,480 DO NOT USE
43,480
TOTAL RESERVE FUNDS:$89,410
RESTRICTED FUNDS REVENUE:
METER SETS:
*Hook-Up Fees-City ($850 each)(Based on 10 Connections) (60-0346-60-00)8,500 DO NOT USE
8,500
TOTAL METER SETS:$8,500
STL FEES (SUPPLY TRUNK LINE):
Carry Forward from previous fiscal years (60-0346-59-01)112,900 DO NOT USE
112,900
Supply Trunk Line fee (STL) (60-0346-59-00)0 DO NOT USE
0
TOTAL STL FEES:$112,900
DEQ LOAN FUNDS:
DEQ Loan Funds 0 DO NOT USE
0
TOTAL DEQ LOAN FUNDS:$0 DO NOT USE
TOTAL RESTRICTED FUNDS REVENUE $121,400
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
REVENUE:
Misc Revenue - Water Sys Insp, Reimburseables (60-0383-01-00)0 DO NOT USE
0
Misc Revenue - Eng Plan Rev, Reimburseables (60-0383-02-00)0 DO NOT USE
0
Water Construction Equivalency (WCE) Fees (60-0355-01-00)4,000 DO NOT USE
10 New Homes X $400.00 4,000
Late Comer's Fee (Development Agreement) (60-0346-62-00)0 DO NOT USE
0
Contributed Capital Improvements (60-0350-01-00)0 DO NOT USE
0
Billing Revenue (60-0347-01-00)333,100 DO NOT USE
333,100
Other Revenue (60-0347-02-00)2,460 DO NOT USE
2,460
Reconnect Fees (60-0347-03-00)320 DO NOT USE
320
Delinquent Fees (60-0347-04-00)200 DO NOT USE
200
Miscellaneous Revenue (60-347-05-00)300 DO NOT USE
300
System Enhancement Fee (60-0347-06-00)192,000 DO NOT USE
192,000
Zions Interest (60-0371-25-00)3,600 DO NOT USE
3,600
TOTAL REVENUE:$535,980
TOTAL WATER FUND REVENUE $1,395,382
EXPENDITURES
RESERVE FUNDS:
Reserve for Water System R&M (60-0438-02-00)273,732 DO NOT USE
273,732 FY 11/12 $45,930 + $227802
Reserve for Equipment & Building Replacement (60-0438-03-00)262,594 DO NOT USE
262,594 FY 11/12 $43,480 + $219,114
TOTAL MISCELLANEOUS RESERVE:$536,326
RESTRICTED FUNDS EXPENDITURES
METER SETS:
Meter Sets (60-0438-08-00)8,500 DO NOT USE
8,500
TOTAL METER SETS:$8,500
STL FEES (SUPPLY TRUNK LINE):
Water System Expansion - STL Fees (60-0437-01-00)112,900 DO NOT USE
112,900
Capital Expenditures (60-0437-02-00)0 DO NOT USE
0
Refund of STL Fees (60-0437-03-00)0 DO NOT USE
0
TOTAL STL FEES:$112,900
DEQ LOAN FUNDS:
Administrative (60-0435-01-00)0 DO NOT USE
0
Engineering Fees (60-0435-02-00)0 DO NOT USE
0
Land Acquisition (60-0435-03-00)0 DO NOT USE
0
Construction (60-0435-04-00)0 DO NOT USE
0
TOTAL DEQ LOAN FUNDS:$0
TOTAL RESTRICTED FUND EXPENDITURES:$121,400
PERSONNEL:
Salaries - Full Time (60-0433-10-00) 185,861 Reinstate Wages to 9/30/2009 level
Part Time (60-0433-11-00)0
Overtime (60-0433-11-00)5,000
5% Bonus + Benefits (60-0433-16-00)0
FICA (60-0433-21-00)14,218
PERSI (60-0433-22-00)19,743
HRA Admin Fee (60-0433-23-01)120
HRA Billing-Premium Reimbursement (60-0433-23-00)2,851
Insurance (60-0433-25-00)30,604
Work Comp (60-0433-24-00-00)6,109
TOTAL PERSONNEL:$264,506
OPERATIONS & MAINTENANCE:
Travel & Per Diem (60-0413-13-00)1,000 DO NOT USE
1,000
Miscellaneous Reserve 10,000 DO NOT USE
10,000
Office Supplies (60-0434-15-00)700 DO NOT USE
700
Telecommunications / SCADA (60-0434-19-00)5,000 DO NOT USE
5,000
Advertising and Publications (60-0434-20-00)500 DO NOT USE
500
Travel and Meetings (60-0434-21-00)600 DO NOT USE
600
Training and Certification (60-0434-22-00)750 DO NOT USE
750
Dues and Subscriptions (60-0434-23-00)1,300 DO NOT USE
1,300
Computer Software and Copier Maintenance (60-0434-25-00)12,300 DO NOT USE
12,300
Tools & Equipment (60-0434-26-00)10,000 DO NOT USE
10,000
Postage (60-0434-27-00)100 DO NOT USE
100
Liability Insurance (60-0434-41-00)4,100 DO NOT USE
4,100
Sub-Total Operations & Maintenance:$46,350
OPERATIONS & MAINTENANCE Con't:
Public Drinking Water Fees (60-0434-53-01)6,000 DO NOT USE
6,000
Permits and Fees (60-0434-53-03)800 DO NOT USE
800
Caselle Utility Software and Support (60-0434-55-00)2,500 DO NOT USE
2,500
Equipment Repair and Maintenance (60-0434-58-00)30,000 DO NOT USE
30,000
Chemicals and Equipment (60-0434-59-00)5,000 DO NOT USE
5,000
Power (60-0434-60-00)35,000 DO NOT USE
35,000
Uniforms/Laundry (60-0434-68-00)1,000 DO NOT USE
1,000
Testing - weekly, monthly, quarterly, annual (60-0435-56-00)7,000 DO NOT USE
7,000
Sub-Total Operations & Maintenance:$87,300
Total Operations & Maintenance $133,650
CONTRACTS AND AGREEMENTS
State Revolving Loan Payment (60-0436-01-00)182,000 DO NOT USE
182,000
Engineering Services (60-0434-42-00)5,000 DO NOT USE
5,000
Legal Services (60-0434-42-01)25,000 DO NOT USE
25,000
Billing Services (60-0434-47-00)12,000 DO NOT USE
12,000
Contract Services (Repair) (60-0434-43-01)25,000 DO NOT USE
25,000
Contract Services (60-0434-44-00)11,500 DO NOT USE
Dig line and 1/2 storage and shop 11,500
Auditor Services (60-0434-45-00)1,200 DO NOT USE
1,200
TOTAL CONTRACTS AND AGREEMENTS:$261,700
VEHICLE OPERATIONS - LEASES
Fuel and Lubricants (60-0420-01-00)15,000 DO NOT USE
15,000
Vehicles Repair and Maintenance (60-0420-03-00) (60-0434-24-00)1,500 DO NOT USE
1,500
TOTAL VEHICLE OPERATIONS - LEASES:$16,500
FIXED OPERATING COSTS
Personnel $264,506
Operations and Maintenance $133,650
Contracts and Agreements $261,700
Vehicle Operations - Leases $16,500
TOTAL FIXED OPERATING COSTS:$676,356
CAPITAL OUTLAY:
Equipment - Computers & etc. (60-0438-01-00)1,300 DO NOT USE
1,300
Vehicle (60-0434-77-00) 1 Service Vehicle 35,000 DO NOT USE
35,000
Capital Construction Projects (60-0438-11-00)0 DO NOT USE
0
Extend Water Lines (60-0438-05-00)0 DO NOT USE
0
Late Comer's Cost Reimbursement, DA (60-0438-06-00)0 DO NOT USE
0
WCE Reimbursement, Development Agreement (60-0439-01-00)0 DO NOT USE
0
Update Water Master Plan (60-0438-10-00)25,000 DO NOT USE
25,000
TOTAL CAPITAL EXPENDITURES:$61,300
TOTAL RESERVE FUNDS:$536,326
TOTAL RESTRICTED FUNDS:$121,400
TOTAL FIXED OPERATING COSTS:$676,356
TOTAL CAPITAL EXPENDITURES:$61,300
Library Department Budget FY 2012/2013 ADOPTED BY THE CC 8/28/12
Major Objects and Subobjects
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
REVENUE
RESERVE FUND: (06-0390-01-00) $160,000 $160,000 $205,695
OPERATING REVENUES:
Carry Forward (06-0390-00-00)$47,646 $125,941 $68,000
Property Tax Funds (06-0356-00-00)$841,292 $783,037 $745,482
OTHER REVENUES
Penalty & Interest Property Taxes (06-0356-01-00)4,000 4,000 4,000
Boise Library Reimbursement (06-0357-00-00)25,000 4,032 2,212
Ada Community Library Reimbursement (06-0357-01-00)9,500 8,960 11,036
Fines, Fees (06-0361-20-00)30,800 40,800 40,800
Copy Machine Revenue (06-0361-21-00)500 500 500
Zions Interest (06-371-25-00)1,500 1,500 1,500
Miscellaneous (06-0379-00-00)500 500 500
TOTAL OTHER REVENUE $71,800 $60,292 $60,548
RESTRICTED FUNDS
Circulation Equipment Replacement* (06-0380-01-00)0 0 36,000
Grants, Gifts, Memorials (06-0380-02-00)* 0 2000 2,552
*PT Pass Through TOTAL RESTRICTED FUNDS $0 $2,000 $38,552
REVENUE SUMMARY
RESERVE FUND $160,000 $160,000 $205,695
TOTAL CARRY FORWARD $47,646 $125,941 $68,000
TOTAL PROPERTY TAX REVENUE $841,292 $783,037 $745,482
OTHER REVENUE $71,800 $60,292 $60,548
RESTRICTED FUND $0 $2,000 $38,552
TOTAL LIBRARY FUND REVENUE:$1,120,738 $1,131,270 $1,118,277
EXPENDITURES
RESERVE FUND-1ST QTR EXPENDITURES (01-0410-01-00)$160,000 $205,695 $205,695
CARRY FORWARD - EXPENDITURES $0 $0 $5,000
PERSONNEL:
Salaries (Full-Time) (06-0461-10-00)388,239 388,239 362,329
Overtime Pay (06-0461-11-00)0 0 0
Salaries (Part-Time) (06-461-15-00)161,143 144,533 151,862
Relief (Part-Time) (06-0461-20-00)7,685 7,685 5,955
FICA (06-0461-21-00)42,616 41,345 39,791
PERSI (06-0461-22-00)41,241 41,241 38,488
HRA Billing Reimbursement (06-0461-23-00)10,296 10,296 10,296
COBRA Administration (06-461-23-01)216 216 216
Worker's Compensation (06-461-24-00)2,653 2,584 2,506
Health and Dental Insurance (06-0461-25-00)60,265 64,983 70,699
Unemployment Benefits (06-0461-28-00)1,600 1,000 9,575
Background check/testing (06-0461-29-00)300 300 300
5% Bonus + Benefits (06-0461-16-00)0 22,995 0
TOTAL PERSONNEL:$716,254 $725,417 $692,017
OPERATIONS & MAINTENANCE:
Programs, Audiovisual (06-0461-30-00)9,075 11,095 11,095
Children's Programing (06-0461-30-01)2,000 2,000 2,000
Adult Programming (06-0461-30-02)1,000 1,000 1,000
Office Supplies (06-0461-31-00)3,000 3,500 3,500
Special Dept. Supp. (06-0461-32-00)10,500 11,000 11,000
Administrative Expenses (06-0461-33-00)500 500 500
Postage (06-0461-37-00)3,596 3,596 3,596
Grants/Gifts/Memorials (06-0461-41-00)2,000 0 0
Advertising (06-0461-44-00)200 500 200
Printing and Signage (06-0461-45-00)450 450 450
Binding (06-0461-46-00)500 515 0
Travel and Meetings (06-0461-47-00)0 100 100
Subscriptions/Memberships (06-0461-48-00)450 450 450
Periodicals (06-0461-48-01)6,000 6,300 6,300
OCLC/WorldCat/Cat Express) (06-0461-48-02)3,400 3,400 3,400
Subtotal Operations and Maintenance:$42,671 $44,406 $43,591
OPERATIONS AND MAINTENANCE CON'T:
Electronic Databases (06-0461-48-03)8,000 0 1,500
Personnel Training (06-0461-49-00)0 0 0
Supplies-Building (06-0461-50-02)800 800 800
Telephone/Communications (06-0461-51-00)5,520 0 0
Lan Network Maintenance (06-0461-51-01)5,850 0 0
Internet Service (06-0461-51-02)3,525 2,500 2,500
Website Design/Mtnc (06-0461-51-03)2,500 0 0
Utilities (06-0461-52-00)28,000 28,000 28,000
Internet Filtering (06-0461-53-00)400 225 225
Small Furniture Repair (06-0461-57-00)250 250 250
M&O Office Equipment (06-0461-58-00)23,741 23,700 24,200
Lynx System Maintenance (06-0461-58-01)14,500 14,500 14,500
Computer, equipment repair materials (06-0461-58-02)1,000 1,000 1,000
Debt-Collect (06-0461-58-03)1,500 2,500 2,500
Storage Fees (06-0461-60-00)996 996 0
Open Access (06-0461-62-00)100 100 100
Security System Monitoring (06-0461-62-01)800 800 800
Books, Adult and Child (06-0461-65-00)38,695 44,375 44,375
Miscellaneous (06-0461-69-00)500 500 500
Courier (06-0461-69-01)3,884 3,884 4,472
Software Automation (06-0461-74-01)1,350 2,500 4,500
Subtotal Operations and Maintenance:$141,911 $126,630 $130,222
TOTAL OPERATIONS & MAINTENANCE:$184,582 $171,036 $173,813
FIXED OPERATING COST SUMMARY
Personnel 716,254 725,417 692,017
Operations & Maintenance 184,582 171,036 173,813
TOTAL FIXED OPERATING COSTS:$900,836 $896,453 $865,830
CAPITAL EXPENDITURES
CAPITAL OUTLAY:
Capital, Equipment (06-0461-74-00)0 9,122 3,200
TOTAL CAPITAL OUTLAY:$14,256 $9,122 $3,200
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 14,256 9,122 3,200
TOTAL CAPITAL EXPENDITURES SUMMARY:$14,256 $9,122 $3,200
RESTRICTED FUNDS
Circulation Equipment Replacement* (06-0462-01-00)0 18,000 36,000
Grants, Gifts, Memorials* (06-0461-41-00)0 2000 2,552
TOTAL RESTRICTED FUNDS $0 $20,000 $38,552
TOTAL FIXED OPERATING COSTS:$900,836 $896,453 $865,830
TOTAL CAPITAL EXPENDITURES:$14,256 $9,122 $3,200
TOTAL RESTRICTED FUNDS:$0 $20,000 $38,552
Library Department Budget FY 2012/2013 ADOPTED BY THE CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
REVENUE
RESERVE FUND: (06-0390-01-00) $205,695 Increase of $45,695 from FY 10/11 carry forward
OPERATING REVENUES:
Carry Forward (06-0390-00-00)$68,000
DO NOT
USE
68,000 Projected Carry Forward
Property Tax Funds (06-0356-00-00)$745,482
DO NOT
USE
745,482 CC 7/2/12 reduced by .15872% - $140,646.00 - Requested $886,128.00
OTHER REVENUES
Penalty & Interest Property Taxes (06-0356-01-00)4,000
DO NOT
USE
4,000
Boise Library Reimbursement (06-0357-00-00)2,212
DO NOT
USE
2,212
Ada Community Library Reimbursement (06-0357-01-00)11,036
DO NOT
USE
11,036
Fines, Fees (06-0361-20-00)40,800
DO NOT
USE
40,800
Copy Machine Revenue (06-0361-21-00)500
DO NOT
USE
500
Zions Interest (06-371-25-00)1,500
DO NOT
USE
1,500
Miscellaneous (06-0379-00-00)500
DO NOT
USE
500
TOTAL OTHER REVENUE $60,548
RESTRICTED FUNDS
Circulation Equipment Replacement* (06-0380-01-00)36,000
DO NOT
USE
18,000 FY 12/13
18,000 1st Installment out of 4 annual installments - Approved by CC 9/1/11
Grants, Gifts, Memorials (06-0380-02-00)2,552
DO NOT
USE
2,552 $552.00 Carry Forward from FY 11/12
TOTAL RESTRICTED FUNDS:$38,552
DO NOT
USE
REVENUE SUMMARY
RESERVE FUND $205,695
CARRY FORWARD $68,000
PROPERTY TAX REVENUE $745,482
OTHER REVENUE $60,548
RESTRICTED FUNDS $38,552
TOTAL LIBRARY FUND REVENUE:$1,118,277
EXPENDITURES
RESERVE FUND-1ST QTR EXPENDITURES (01-0410-01-00)$205,695 Increase of $45,695 from FY 10/11 carry forward
CARRY FORWARD - EXPENDITURES $5,000
DO NOT
USE
Projected Carry Forward from FY 11/12 $68,000.00 5,000
$4,000.00 reduced for up to 10 days of paid time off durning move. New Director moving package for moving
expenses $5,000.00. ($9,000)
$20,000 Reduced for Library's Reserve as recommendation of City Auditor.
$39,000 Reduced for failing equipment, this augmentation puts the Library a year closer toward replacement
replacement of equipment.
TOTAL CARRY FORWARD - EXPENDITURES:$5,000
PERSONNEL:
Salaries (Full-Time) (06-0461-10-00)362,329
Includes an increase of $20,206 for re-instatement of 2008 salaries. This re-instatement increase is in conjunction with all
other City departments.
Overtime Pay (06-0461-11-00)0
Salaries (Part-Time) (06-461-15-00)151,862
Includes an increase of $7,329 for re-instatement of 2008 salaries. This re-instatement increase is in conjunction with all
other City departments.
Relief (Part-Time) (06-0461-20-00)5,955
FICA (06-0461-21-00)39,791
PERSI (06-0461-22-00)38,488
HRA Billing Reimbursement (06-0461-23-00)10,296
COBRA Administration (06-461-23-01)216
Worker's Compensation (06-461-24-00)2,506 Includes an increase of $115 due to re-instatement of 2008 salaries.
Health and Dental Insurance (06-0461-25-00)70,699
Increase of 9.5% for Pacific Source Health insurance for all F/T employees and approx. $6,000 increase for additional
family members.
Unemployment Benefits (06-0461-28-00)9,575
Background check/testing (06-0461-29-00)300
5% Bonus + Benefits (06-0461-16-00)0
TOTAL PERSONNEL:$692,017
OPERATIONS & MAINTENANCE:
Programs, Audiovisual (06-0461-30-00)11,095
DO NOT
USE
11,095
Reduced by $2,030.00. (Includes increase of $2,030 in accordance with the Library's Strategic Plan for new materials.
This is an increase to $3.50 per capita resident from $3.10. Eagle's population of 20,550 per COMPASS was used to
formulate amount. This increase should have occurred in the FY11/12 budget cycle.) ($13,125)
Children's Programing (06-0461-30-01)2,000
DO NOT
USE
2,000 Same.
Adult Programming (06-0461-30-02)1,000
DO NOT
USE
1,000 Same.
Office Supplies (06-0461-31-00)3,500
DO NOT
USE
3,500 Same.
Special Dept. Supp. (06-0461-32-00)11,000
DO NOT
USE
11,000 Same.
Administrative Expenses (06-0461-33-00)500
DO NOT
USE
500 Same.
Postage (06-0461-37-00)3,596
DO NOT
USE
3,596 Same.
Grants/Gifts/Memorials (06-0461-41-00) 0
DO NOT
USE
Moved to Restricted Funds area.0 Same.
Advertising (06-0461-44-00)200
DO NOT
USE
200 Reduced by $300.00. Was same as FY 11/12. ($500.00)
Printing and Signage (06-0461-45-00)450
DO NOT
USE
450 Same.
Binding (06-0461-46-00)0
DO NOT
USE
- Reduced by $515.00. Was same as FY 11/12. ($515.00)
Travel and Meetings (06-0461-47-00)100
DO NOT
USE
100 Reduced by $1,900.00. ($2,000.00)
Subscriptions/Memberships (06-0461-48-00)450
DO NOT
USE
450 Reduced by $200.00. Increase of $200 was for professional membership dues.
Subtotal Operations and Maintenance:$33,891
DO NOT
USE
OPERATIONS AND MAINTENANCE CON'T:
Periodicals (06-0461-48-01)6,300
DO NOT
USE
6,300 Same.
OCLC/WorldCat/Cat Express) (06-0461-48-02)3,400
DO NOT
USE
3,400 Same.
Electronic Databases (06-0461-48-03)1,500
DO NOT
USE
1,500
Includes EPL's part of the OverDrive platform cost with 7 consortium libraries. Established IDEATE in FY11/12 but start-
up costs were paid from Carry forward of FY10/11.
Personnel Training (06-0461-49-00)0
DO NOT
USE
0
Reduced by $2,000.00. Increase of $2,000 was for staff training & conferences for professional
development.
Supplies-Building (06-0461-50-02)800
DO NOT
USE
800 Same.
Telephone/Communications (06-0461-51-00)0
DO NOT
USE
0 Same. T1 service was replaced by VPN & DLS.
Lan Network Maintenance (06-0461-51-01)0
DO NOT
USE
0 Same.
Internet Service (06-0461-51-02)2,500
DO NOT
USE
2,500 Same.
Website Design/Mtnc (06-0461-51-03)0
DO NOT
USE
0 Same.
Utilities (06-0461-52-00)28,000
DO NOT
USE
28,000 Reduced by $256.00. ($28,256.00)
Internet Filtering (06-0461-53-00)225
DO NOT
USE
225 Same.
Small Furniture Repair (06-0461-57-00)250
DO NOT
USE
250 Same.
M&O Office Equipment (06-0461-58-00)24,200
DO NOT
USE
24,200 Increase of $500 for inflation per 3M.
Lynx System Maintenance (06-0461-58-01)14,500
DO NOT
USE
14,500 Same.
Subtotal Operations and Maintenance:$81,675
DO NOT
USE
OPERATIONS AND MAINTENANCE CON'T:
Computer, equipment repair materials (06-0461-58-02)1,000
DO NOT
USE
1,000 Same.
Debt-Collect (06-0461-58-03)2,500
DO NOT
USE
2,500 Same.
Storage Fees (06-0461-60-00)0
DO NOT
USE
- Reduced by $996.00
Open Access (06-0461-62-00)100
DO NOT
USE
100 Same.
Security System Monitoring (06-0461-62-01)800
DO NOT
USE
800 Same.
Books, Adult and Child (06-0461-65-00)44,375
DO NOT
USE
44,375 Reduced $8,125.00 (Includes increase of $8,125 in accordance with the Library's Strategic plan for new materials.
This is an increase to $3.50 per capita resident from $3.10. Eagle's population of 20, 550 as per COMPASS was used to
formulate amount. This increase should have occurred in FY11/12 budget cycle.)
Miscellaneous (06-0461-69-00)500
DO NOT
USE
500 Same.
Courier (06-0461-69-01)4,472
DO NOT
USE
4,472 Increase of $588 due to inflationary costs.
Software Automation (06-0461-74-01)4,500
DO NOT
USE
4,500
Increase of $2,500 in start-up costs for the online SmartPay system with the consortium libraries. Decrease of $500 in the
cost of ESET Nod32 antivirus subscription.
Subtotal Operations and Maintenance:$58,247
TOTAL OPERATIONS & MAINTENANCE:$173,813
DO NOT
USE
FIXED OPERATING COST SUMMARY
Personnel 692,017
Operations & Maintenance 173,813
TOTAL FIXED OPERATING COSTS:$865,830
RESTRICTED FUNDS
Circulation Equipment Replacement* (06-0462-01-00)36,000
DO NOT
USE
18,000 FY 11/12
18,000
FY 12/13. This restricted fund, to be budgeted in equal installments over four fiscal years will be used to replace aging and
failing 3M work stations in the circulation department. This in the second year of the four year plan and will bring the total
in this fund to $36.000.
Grants, Gifts, Memorials* (06-0462-02-00)2,552
DO NOT
USE
2,552 $552.00 Carry Forward from FY 11/12
TOTAL RESTRICTED FUNDS:$38,552
DO NOT
USE
CAPITAL EXPENDITURES
CAPITAL OUTLAY:
Capital, Equipment (06-0461-74-00)3,200
DO NOT
USE
3,200
Reduced by $6,080. Supports purchase of: four (4) staff PCs for $3,200. Two (2) children's PCs and
software for Children's area for $6,080 deleted.
TOTAL CAPITAL OUTLAY:$3,200
DO NOT
USE
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 3,200
TOTAL CAPITAL EXPENDITURES SUMMARY:$3,200
TOTAL FIXED OPERATING COSTS:$865,830
TOTAL RESTRICTED FUNDS:$38,552
TOTAL CAPITAL EXPENDITURES:$3,200
TOTAL CARRY FORWARD EXPENDITURES $5,000
TOTAL LIBRARY RESERVE FUND:$205,695
TOTAL EXPENDITURES BUDGET:$1,118,277
ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
REVENUE
Funding Fom General Fund (07-0316-12-00)$57,748 $64,933 31,695
OTHER REVENUE:
Grants (07-0331-61-00) 0 0 0
Contributions/Donations (07-0376-00-00)0 0 0
Miscellaneous Revenue (07-0379-00-00)0 0 0
Fund Raising (07-0379-01-00)0 0 500
OTHER REVENUE TOTAL:$0 $0 $500
TOTAL REVENUE:$57,748 $64,933 $32,195
MUSEUM EXPENDITURES
PERSONNEL:
Salaries - Part Time (07-0420-15-00)35,545 35,545 14,560
FICA (07-0420-21-00)2,719 2,719 1,114
PERSI (07-0420-22-00)3,776 3,776 0
Work Comp (07-0420-24-00)149 149 61
Health Insurance (07-0420-25-00)6,169 6,238 0
HRA Billing - Premium Reimbursement (07-0420-03-00)1,584 792 0
Cobra Administration Fee (07-0420-23-01)24 24 0
5% Bonus + Benefits (07-0420-17-00)0 2,105 0
TOTAL PERSONNEL:$49,966 $51,348 $15,735
EDUCATION:
Museum Association Memberships (07-0461-02-00)200 200 200
Reference Materials (07-0461-01-00)0 100 100
Conferences & Seminars (07-0461-03-00)400 500 800
TOTAL EDUCATION:$600 $800 $1,100
Major Objects and Subobjects
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
ADMINISTRATION
Office Supplies (07-0462-31-00)1,000 1,200 1,000
Archival Supplies (07-0462-32-00)500 1,700 1,200
Publicity-Printing (07-0462-33-00)400 500 600
Software & Support (07-0462-10-00)200 200 200
Utilities (07-0462-52-00)3,500 3,500 3,500
Mtnc/Repair (07-0462-70-00)0 0 0
Storage Unit Rent (07-0462-15-00)782 1,010 1,010
Museum Programs (07-0462-68-00)100 100 100
Research Materials (07-0462-34-00)200 200 200
Miscellaneous (07-0462-69-00)200 200 200
TOTAL ADMINISTRATION:$6,882 $8,610 $8,010
EXHIBITS:
Exhibit Items (07-0463-02-00)0 200 100
Display Supplies (07-0463-01-00)300 300 750
Exhibit Construction (07-0463-03-00)0 1,000 1,500
TOTAL EXHIBITS:$300 $1,500 $2,350
PROGRAMS:
Scavenger Hunt for Kids (07-0464-03-00)0 0 0
Walking Tour of Historic Sites (07-0464-01-00)0 0 0
Living History (07-0464-02-00)0 0 0
Eagle Books/Videos (07-0464-05-00)0 250 0
National Register Nomination (07-0464-06-00)0 0 0
TOTAL PROGRAMS:$0 $250 $0
PERSONNEL GRANTS:
Matching Funds & Etc. (07-0465-00-00)0 0 0
Education & Seminars funded by Grants (07-0465-01-00)0 0 0
Travel Expense funded by Grants (07-0465-02-00)0 0 0
TOTAL GRANTS:$0 $0 $0
CAPITAL OUTLAY:
Capital Expenditures-Equipment (07-0466-74-00)0 300 0
Capital Exp-Furniture (Office) (07-0466.74-01)0 1,600 5,000
Capital Expenditures-Other (07-0466-76-00)0 525 0
TOTAL CAPITAL OUTLAY:$0 $2,425 $5,000
TOTAL EXPENDITURES:$57,748 $64,933 $32,195
MUSEUM FY 2012/2013 ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost
REVENUE
Funding Fom General Fund (07-0316-12-00)30,520 DO NOT USE
item 1 30,520
item 2
TOTAL FUNDING FROM GENERAL FUND:$30,520
OTHER REVENUE:
Grants (07-0331-61-00) 0 DO NOT USE
item 1 0
item 2
Contributions/Donations (07-0376-00-00)0 DO NOT USE
item 1 0
item 2
Miscellaneous Revenue (07-0379-00-00)0 DO NOT USE
item 1 0
item 2
Fund Raising (07-0379-01-00)500 DO NOT USE
item 1 500 Arcadia Press book sales
item 2
OTHER REVENUE TOTAL:$500 DO NOT USE
TOTAL REVENUE:$31,020
MUSEUM EXPENDITURES
PERSONNEL:
Salaries - Part Time (07-0420-15-00)14,560 8/21/12 CC by motion changed the staffing position from a full time poistion to a part time position of 20 hrs per
week with a salary of $14,560.00 and no benefits.
FICA (07-0420-21-00)1,114
PERSI (07-0420-22-00)0
Work Comp (07-0420-24-00)61
Health Insurance (07-0420-25-00)0
HRA Billing - Premium Reimbursement (07-0420-03-00)0
Cobra Administration Fee (07-0420-23-01)0
5% Bonus + Benefits (07-0420-17-00)0
TOTAL PERSONNEL:$15,735
EDUCATION:
Museum Association Memberships (07-0461-02-00)200 DO NOT USE
200 annual
Reference Materials (07-0461-01-00)100 DO NOT USE
100
Conferences & Seminars (07-0461-03-00)800 DO NOT USE
800
TOTAL EDUCATION:$1,100
ADMINISTRATION
Office Supplies (07-0462-31-00)1,000 DO NOT USE
1,000 cost/mo
Archival Supplies (07-0462-32-00)1,200 DO NOT USE
1,200
Publicity-Printing (07-0462-33-00)600 DO NOT USE
600 cost/mo
Software & Support (07-0462-10-00)200 DO NOT USE
200
Utilities (07-0462-52-00)3,500 DO NOT USE
3,500 cost/mo 292 12
Mtnc/Repair (07-0462-70-00)0 DO NOT USE
0
Storage Unit Rent (07-0462-15-00)1,010 DO NOT USE
1,010 cost/mo 84 12
Museum Programs (07-0462-68-00)100 DO NOT USE
100
Research Materials (07-0462-34-00)200 DO NOT USE
200
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
Miscellaneous (07-0462-69-00)200 DO NOT USE
200
TOTAL ADMINISTRATION:$8,010
EXHIBITS:
Exhibit Items (07-0463-02-00)100 DO NOT USE
100
Display Supplies (07-0463-01-00)750 DO NOT USE
750
Exhibit Construction (07-0463-03-00)1,500 DO NOT USE
item 1 1,500
TOTAL EXHIBITS:$2,350
PROGRAMS:
Scavenger Hunt for Kids (07-0464-03-00)0 DO NOT USE
0
Walking Tour of Historic Sites (07-0464-01-00)0 DO NOT USE
0
Living History (07-0464-02-00)0 DO NOT USE
0
Eagle Books/Videos (07-0464-05-00)0 DO NOT USE
0
National Register Nomination (07-0464-06-00)0 DO NOT USE
0
TOTAL PROGRAMS:$0
PERSONNEL GRANTS:
Matching Funds & Etc. (07-0465-00-00)0 DO NOT USE
0
Education & Seminars funded by Grants (07-0465-01-00)0 DO NOT USE
0
Travel Expense funded by Grants (07-0465-02-00)0 DO NOT USE
0
TOTAL GRANTS:$0
CAPITAL OUTLAY:
Capital Expenditures-Equipment (07-0466-74-00)0 DO NOT USE
0
Capital Exp-Furniture (Office) (07-0466.74-01)5,000 DO NOT USE
5,000 8/21/12 CC approved display cases for City Hall Lobby
Capital Expenditures-Other (07-0466-76-00)0 DO NOT USE
0
TOTAL CAPITAL OUTLAY:$5,000
TOTAL EXPENDITURES:$32,195
CULTURAL ARTS COMMISSION FUND FY 2011/2012
ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over (09-0390-00-00)$0 $15,000 $22,400
REVENUE:
Saturday Market (09-0347-08-00)25,000 25,000 35,000
Christmas Market (09-0347-06-00)1,000 1,500 1,500
Funding from General Fund (09-0347-09-00)0 0 0
OTHER REVENUE TOTAL:$26,000 $26,500 $36,500
GRANTS:
Donations - Grants (09-0376-04-00 0 0 0
Grant Funds (09-0376-06-00)0 0 0
TOTAL GRANTS FOR PUBLIC ART:$0 $0 $0
OTHER REVENUE:
Donations/Sponsorships (09-0376-07-00)0 0 0
Miscellaneous (09-0376-01-00)0 0 0
Poster Sales (09-0376-08-00)0 0 0
Activity Revenue (09-0376-05-00)0 0 0
TOTAL OTHER REVENUE:$0 $0 $0
TOTAL REVENUE:$26,000 $41,500 $58,900
EXPENDITURES BY FUND, OBJECT AND SUBOBJECT
GRANT FUNDS:
Grant Funds for Personnel 0
TOTAL GRANT FUNDS:$0 $0 $0
ACTIVITIES:
Eagle Fun Days (09-0463-07-00)0 1,500 3,000
Eagle Saturday Market (09-0463-02-00)11,000 11,000 25,000
Eagle Saturday Market Manager Fees (09-0463-02-01)12,500 12,500 0
Christmas Market (09-0463-15-00)1,000 1,500 1,500
TOTAL ACTIVITIES:$24,500 $26,500 $29,500
PUBLIC ART PROJECT:
Public Art Project (09-0463-05-00)0 13,500 27,900
TOTAL PUBLIC ART PROJECT:$0 $13,500 $27,900
Major Objects and Subobjects
FY 10/11
Budgeted
FY 10/11
Budgeted
FY 11/12
Projected
MISCELLANEOUS:
Miscellaneous (09-0463-09-00)0 0 0
Office Supplies (09-0463-11-00)300 300 300
Community Outreach (09-0463-12-00)1,200 1,200 1,200
Organizational Development (09-0463-13-00)0 0 0
TOTAL MISCELLANEOUS:$1,500 $1,500 $1,500
ARTS EDUCATION - GRANTS:
Arts Education (09-0464-03-00)0 0 0
Grant Programs (09-0464-02-00)0 0 0
TOTAL ARTS EDUCATION:$0 $0 $0
CAPITAL EXPENDITURES:
Office Equipment (computer & etc.) (09-0419-01-00)0 0 0
TOTAL CAPITAL EXPENDITURES:$0 $0 $0
TOTAL EXPENDITURES:$26,000 $41,500 $58,900
CULTURAL ARTS COMMISSION FUND FY 2012/2013
ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected Line item cost
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over (09-0390-00-00)$22,400 $9,500 - 8/2 Projection by CC - increase $12,900
REVENUE:
Saturday Market (09-0347-08-00)35,000 DO NOT USE
item 1 35,000 annual
Christmas Market (09-0347-06-00)1,500 DO NOT USE
item 1 1,500 annual
Funding from General Fund (09-0347-09-00)0 DO NOT USE
item 1
OTHER REVENUE TOTAL:$36,500
GRANTS:
Donations - Grants (09-0376-04-00 0 DO NOT USE
item 1 cost/mo
Grant Funds (09-0376-06-00)0 DO NOT USE
item 1 cost/mo
TOTAL GRANTS FOR PUBLIC ART:$0
OTHER REVENUE:
Donations/Sponsorships (09-0376-07-00)0 DO NOT USE
item 1 cost/mo
Miscellaneous (09-0376-01-00)0 DO NOT USE
item 1 cost/mo
Poster Sales (09-0376-08-00)0 DO NOT USE
item 1 cost/mo
Activity Revenue (09-0376-05-00)0 DO NOT USE
item 1 cost/mo
TOTAL OTHER REVENUE:$0
TOTAL REVENUE:$58,900
EXPENDITURES BY FUND, OBJECT AND SUBOBJECT
GRANT FUNDS:
Grant Funds 0 DO NOT USE
0
TOTAL GRANT FUNDS:$0
Working Area for all Detailed Calculations
ACTIVITIES:
Eagle Fun Days (09-0463-07-00)3,000 DO NOT USE
3,000 annual
Eagle Saturday Market (09-0463-02-00)25,000 DO NOT USE
25,000 summer season
Eagle Saturday Market Manager Fees (09-0463-02-01)0 DO NOT USE
summer season
Christmas Market (09-0463-15-00)1,500 DO NOT USE
1,500 annual
TOTAL ACTIVITIES:$29,500
PUBLIC ART PROJECT:
Public Art Project (09-0463-05-00)27,900 DO NOT USE
15,000
12,900 Additional Carry Forward
TOTAL PUBLIC ART PROJECT:$27,900
MISCELLANEOUS:
Miscellaneous (09-0463-09-00)0 DO NOT USE
0 cost/mo
Office Supplies (09-0463-11-00)300 DO NOT USE
300 cost/mo
Community Outreach (09-0463-12-00)1,200 DO NOT USE
1,200 cost/mo
Organizational Development (09-0463-13-00)0 DO NOT USE
cost/mo
TOTAL MISCELLANEOUS:$1,500
ARTS EDUCATION - GRANTS:
Arts Education (09-0464-03-00)0 DO NOT USE
0 cost/mo
Grant Programs (09-0464-02-00)0 DO NOT USE
0 cost/mo
TOTAL ARTS EDUCATION:$0
CAPITAL EXPENDITURES:
Office Equipment (computer & etc.) (09-0419-01-00)0 DO NOT USE
0 cost/mo
TOTAL CAPITAL EXPENDITURES:$0
TOTAL EXPENDITURES:$58,900
CAPITAL PROJECTS PARK FUND FY 2012/2013
ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 10/11
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
REVENUE
Carry Over (08-0390-00-00)$162,634 $320,000 $530,076
REVENUE:
*Development Impact Fees (08-0322-19-00) 34,239 26,668 32,300
Zions Interest (08-0371-25-00)1,138 1,032 1,100
REVENUE: $35,377 $27,700 $33,400
TOTAL REVENUE: $198,011 $347,700 $563,476
EXPENDITURES
Master Plan (08-0439-01-00)0 85,000 0
Construction Projects-Misc (08-0438-35-00)0 125,000 328,476
Land Purchases or Leases (08-0438-36-00)0 62,000 200,000
Eagle Sports Complex (08-0472-01-00)0 75,700 35,000
BMX Track (08-0472-02-00)20,000 0 0
Beagle Sports Complex Development (08-0472-03-00)153,011 0 0
Impact Fee Update (08-0438-34-00)25,000 0 0
EXPENDITURES:$198,011 347,700 $563,476
TOTAL EXPENDITURES: $198,011 $347,700 $563,476
CAPITAL PROJECTS PARK FUND FY 2012/2013
ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost
REVENUE
Carry Over (08-0390-00-00)$530,076 8/2 revised Carry Forward - $530,076 increase of $182,376
REVENUE:
*Development Impact Fees (08-0322-19-00) 32,300 DO NOT USE
32,300 cost/mo
Zions Interest (08-0371-25-00)1,100 DO NOT USE
1,100 cost/mo
TOTAL REVENUE: $33,400
TOTAL REVENUE CAPITAL PROJECTS PARK FUND:$563,476
EXPENDITURES
Master Plan (08-0439-01-00)0 DO NOT USE
0 CC motion 7/30- $35,000 Sports Complex - $50,000 Construction Projects
Construction Projects-Misc (08-0438-35-00)328,476 DO NOT USE
96,100 8/21/12 CC increase to $200,000 and decrease Construction Projects by difference ($28,900) to balance budget
50,000 CC motion 7/30 - $50,000 Construction Projects
182,376 Additional Carry Forward
Land Purchases or Leases (08-0438-36-00)200,000 DO NOT USE
200,000 8/21/12 CC increase to $200,000 and decrease Construction Projects by difference ($28,900) to balance budget
Eagle Sports Complex Development (08-0472-01-00)35,000 DO NOT USE
35,000 cost/mo
BMX Track (08-0472-02-00)0 DO NOT USE
0 cost/mo
Beagle Sports Complex Development (08-0472-03-00)0 DO NOT USE
0 cost/mo
Impact Fee Update (08-0438-34-00)0 DO NOT USE
0
TOTAL EXPENDITURES:$563,476
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
FY 12/13 GENERAL OBLIGATION BOND FUND - LIBRARY
ADOPTED BY CC 8/28/12
REVENUE
BUDGETED FINAL BUDGET
Major Objects FY 11/12 FY 12/13 %
Carry Over (04-0390-00-00)$29,736 $26,616 -10%
OTHER REVENUE:
Property Taxes (04-0311-10-00)215,134 215,803 0%
Penalty/Interest Property Taxes (04-0319.00)1,000 1,500 50%
Zions Interest (04-0371-25-000)400 400 100%
TOTAL OTHER REVENUE:216,534 217,703 1%
TOTAL REVENUE:$246,270 $244,319 -1%
EXPENDITURES
BUDGETED FINAL BUDGET
Major Objects and Subobjects FY 11/12 FY 12/13 %
Principal Bond Payment (04-0480-81-00)170,000 175,000 3%
Interest Payment on Bond (04-0480-82-00)56,550 49,750 -12%
Reserve Fund (04-0480-83-00)18,880 18,729 -1%
BNY Mellon-Paying Agent Fee (04-0480-84-00)840 840 0%
TOTAL EXPENDITURES:$246,270 $244,319 -1%
TREE FUND FUND FY 12/13
ADOPTED BY CC 8/28/12
REVENUE
BUDGETED FINAL BUDGET
Major Objects FY 11/12 FY 12/13 %
Carry Over (50-0309-0100)$26,790 $22,420 0%
REVENUE:
Developer Payments (50-0390-01-00)0 0 100%
TOTAL REVENUE: $0 $0 100%
TOTAL TREE FUND REVENUE:$26,790 $22,420 100%
EXPENDITURES
BUDGETED FINAL BUDGET
Major Objects and Subobjects FY 11/12 FY 12/13 %
Tree Replacement Expenditures (50-0465-01-00)26,790 22,420 100%
TOTAL EXPENDITURES:$26,790 $22,420 100%
TOTAL TREE FUND EXPENDITURES:$26,790 $22,420 100%
STREAMSIDE FUND BUDGET FY 12/13
ADOPTED BY CC 8/28/12
REVENUE
BUDGETED FINAL BUDGET
Major Objects FY 11/12 FY 12/13 %
*Carry Over (51-0308-01-00)$5,000 $5,000 100%
TOTAL REVENUE: $5,000 $5,000 100%
TOTAL STREAMSIDE FUND REVENUE:$5,000 $5,000 100%
* Carry Over is from a Cash Surety-redeemed 10/13/06
EXPENDITURES
BUDGETED FINAL BUDGET
Major Objects and Subobjects FY 11/12 FY 12/13 %
Development of Streamside Pathway (51-0465-01-00)5,000 5,000 100%
TOTAL EXPENDITURES:$5,000 $5,000 100%
TOTAL STREAMSIDE FUND EXPENDITURES:$5,000 $5,000 100%
HISTORIC COMMISSION FUND FY 2012/2013
ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over (10-0390-00-00)$0
REVENUE:
Funding from General Fund (10-0316-12-00)3,000
3,000
Grants (10-0331-01-00)0
0
Contributions/Donations (10-0376-01-00)0
0
Miscellaneous Revenue (10-0379-01-00)0
0
Fund Raising (10-0379-02-00)0
0
OTHER REVENUE TOTAL:$3,000
TOTAL REVENUE:$3,000
Working Area for all Detailed Calculations - PLEASE SHOW YOUR
ASSUMPTIONS
EXPENDITURES BY FUND, OBJECT AND SUBOBJECT
ADMINISTRATION
Office Supplies (10-0462-01-00)150
150
Publicity-Printing (10-0462-02-00)300
300
Miscellaneous (10-0462-03-00)150
150
TOTAL ADMINISTRATION:$600
PROGRAMS
Archaeology/Preservation Month (10-0464-01-00)100
100
Country Christmas (10-0464-02-00)100
100
Educational Programs (10-0464-03-00)100
100
Walking Tour (10-0464-05-00)100
100
TOTAL ARTS EDUCATION:$400
GRANTS:
Historic Markers-Grant Matching Funds (10-0464-04-00)2,000
2,000
TOTAL CAPITAL EXPENDITURES:$2,000
TOTAL EXPENDITURES:$3,000
EAGLE ECONOMIC DEVELOPMENT FUND FY 12/13
ADOPTED BY CC 8/28/12
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost
Working Area for all Detailed Calculations - PLEASE SHOW YOUR
ASSUMPTIONS
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over $0
REVENUE:
Donations-Economic Development (53-0308-01-00)100,000 DO NOT USE
100,000 This Fund was established by Resolution 12-12 adopted by City Council on
April 10, 2012. This fund was established to effectively manage donated
OTHER REVENUE TOTAL:$100,000 DO NOT USE funds for Economic Development Outreach Projects and Programs
TOTAL REVENUE:$100,000
EXPENDITURES BY FUND, OBJECT AND SUBOBJECT
PROGRAMS
Programs-Economic Development (53-0465-01-00)50,000 DO NOT USE
50,000
TOTAL PROJECTS:$50,000 DO NOT USE
PROJECTS
Projects-Economic Development (53-0465-02-00)50,000 DO NOT USE
50,000
TOTAL PROGRAMS:$50,000 DO NOT USE
TOTAL EXPENDITURES:$100,000