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Finance - Budgets - Budget Expenditures FY03/04 - 08/25/2003
Page 1 of 8 CITY OF EAGLE FY03/04 BUDGET GENERAL FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference CITY RESERVE FUND:$40,000 $0 $67,000 $0 $50,000 $0 $50,000 $50,000 0% TRANSFER TO LIBRARY RESERVE FUND:$0 $0 $0 $0 $0 $0 $0 $40,000 100% PERSONNEL: Salaries (Full-Time)356,888 365,685 456,023 457,996 475,856 395,095 80,761 498,352 5% FICA 26,434 27,975 33,463 35,167 #34,816 30,225 4,591 36,324 4% PERSI 34,868 35,727 44,553 44,746 46,491 38,601 7,890 49,464 6% Background Check/Drug Testing 0 0 0 0 100 0 100 100 0% Worker's Compensation 1,283 1,860 1,650 1,298 1,724 2,272 -548 1,807 5% Insurance (Employer)43,822 44,292 61,939 63,055 75,643 58,322 17,321 80,469 6% Unemployment Benefits Paid 6,137 7,222 0 0 0 0 0 100% Total Personnel:$469,432 $482,761 $597,628 $602,262 $634,630 $524,515 $110,115 $666,516 5% OPERATIONS & MAINTENANCE: Reimbursement P&Z Commission/Design Review Board 0 1,230 9,700 8,040 9,700 7,140 2,560 9,700 0% Mayor - Administrative Expenses 1,000 677 10,000 8,162 #5000 200 4,800 5,000 0% Elections 5,000 230 5,000 2,314 #5000 3004 1,996 5,000 0% Office Supplies 10,000 10,387 10,000 10,192 #10000 11533 -1,533 15,000 50% Printing, Duplication, and Publishing 5,000 2,453 3,000 7,554 #4000 1340 2,660 4,000 0% Postage 3,500 3,813 3,500 3,319 #3500 3364 136 4,000 14% Legal Ad. and Publication 15,000 16,816 15,000 17,249 #15000 9393 5,607 #15,000 0% Plan Check Expenses 12,000 12,623 12,000 10,950 #6000 9163 -3,163 7,500 25% Insurance Property 12,300 14,179 14,200 15,704 #25000 20363 4,637 22,399 -10% Insurance Reserve Fund 0 0 0 0 0 0 0 10,000 100% Training 2,000 1,610 1,000 4,204 #3000 4832 -1,832 10,000 233% Travel and Per Diem 10,000 8,258 11,000 7,269 #10000 8681 1,319 15,000 50% Professional Dues 11,000 13,142 30,000 28,221 #33500 33912 -412 37,295 11% APA-Aerial Photos/Base Maps 14,272 28,544 0 0 0 0 0 0 100% Engineering Fees/Charged to Developers 15,000 56,705 25,000 79,280 #50000 53198 -3,198 60,000 20% Attorney's Fees/Charged to Developers 0 0 0 0 0 0 0 6,000 100% Arborist Fees/Charge to Developers 0 0 0 2,188 2000 125 1,875 5,000 150% Utilities City Hall 3,500 4,852 5,000 4,677 #5000 3192 1,808 5,000 0% Utilities New City Hall 0 0 0 0 5000 0 5,000 0 -100% Telecommunications 6,500 7,154 6,500 10,832 #10000 7946 2,054 11,000 10% Internet Services 1,100 1,149 2,000 1,299 #2000 270 1,730 500 -75% Utilities Senior Center 4,000 4,492 4,500 5,031 #5000 4443 557 6,000 20% Street Lights/Utilities 14,000 15,589 14,000 19,050 #17000 16277 723 20,000 18% Street Lights/Maintenance & Repair 2,500 5,635 5,000 9,421 #5000 3054 1,946 5,000 0% Maintenance and Repair/Office Equipment etc.10,000 13,505 15,000 9,839 #10000 7839 2,161 10,000 0% Maintenance and Repair/Senior Citizen Center 2,300 2,418 2,500 2,943 #2600 2283 317 3,000 15% Maintenance and Repair/Building & Grounds 15,000 14,116 16,000 10,199 #10000 11138 -1,138 15,000 50% Maintenance and Repair/New City Hall 0 0 0 0 3500 0 3,500 0 -100% Maintenance and Repair/City Vehicle 2,000 1,436 2,000 1,047 #1000 955 45 1,500 50% Computer LAN Maintenance (Block Time)4,000 4,120 3,575 3,900 #4000 2650 1,350 3,315 -17% Miscellaneous 1,000 825 1,000 1,168 #1000 253 747 500 -50% Relocation Expenditures 0 0 0 0 0 2500 -2,500 0 100% Set-up Portable Office 0 0 0 0 0 8027 -8,027 0 100% Resource Materials 5,000 5,763 6,000 5,213 #5000 3529 1,471 5,000 0% Real Property Taxes 100 39 50 349 #2160 52 2,108 100 -95% Total Operations & Maintenance:$187,072 $250,530 $232,525 $289,614 #$269,960 $240,656 $29,304 $316,809 17% CULTURAL AND ARTS: Cultural Arts 0 0 0 0 0 0 0 55000 100% Public Artwork 20,000 0 25,000 0 30000 0 30,000 0 -100% Cultural Activities 15,000 10,981 20,000 19,075 30000 16545 13,455 0 -100% Museum Programs 0 0 0 0 0 0 0 5,000 100% Eagle Saturday Market 0 0 0 4,555 2000 3553 -1,553 0 -100% Total Cultural and Arts:$35,000 $10,981 $45,000 $23,630 $62,000 $20,098 $41,902 $60,000 -3% Page 2 of 8 GENERAL FUND (Continued) EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference PUBLIC AFFAIRS AND COMMUNITY RELATIONS: City Facilities Assessment Committee 0 7,643 0 3,795 0 0 0 0 100% Public Relations 4,000 4,496 5,000 5,705 6000 4287 1,713 6,000 0% Old Time 4th of July Celebration 0 0 2,000 0 2000 1540 460 10,000 400% Treasurer Valley Metro Economic Development 5,000 5,000 0 0 0 0 0 0 100% CH Survey - Greg Smith 0 0 0 0 0 3600 0 0 0% Community Promotion and Special Events 5,000 5,929 5,000 6,766 6000 6033 -33 6,000 0% Total Public Affairs and Community Relations:$14,000 $23,068 $12,000 $16,266 $14,000 $15,460 -$1,460 $22,000 57% CONTRACT SERVICES: Contract/Ada County Joint Pros.2,400 2,400 2,400 2,400 12,000 10,000 2,000 12,000 0% Contract/Animal Control 15,370 15,370 15,985 15,985 15,985 13,321 2,664 16,529 3% Contract/Engineer 30,000 16,247 30,000 20,525 25,000 17,103 7,897 25,000 0% Contract/Finance 3,500 3,500 3,675 3,675 3,860 3,850 10 4,052 5% Contract/Law Enforcement 407,560 407,560 526,162 526,162 589,182 468,708 120,474 687,785 17% Contract/Legal 80,000 79,531 85,000 94,153 85,000 90,552 -5,552 100,000 18% Contract/Legal Miscellaneous Fees 0 0 0 4,350 5,000 3,686 1,314 5,000 0% Legal - City/Olson Settlement- Miscellaneous Fees 0 0 0 0 0 1,450 -1,450 0 100% Contract/Senior Center Van 4,800 4,800 4,800 4,000 4,800 4,000 800 7,800 63% Contract/ACHD Eagle Road Landscape (S of State Street)31,800 0 31,800 0 0 0 0 0 0% Contract/FEMA-Joint Funding Agreement 4,680 0 0 0 0 0 0 0 0% Contract/Mechanical Inspector 50,000 41,593 41,000 32,687 37,000 35,286 1,714 37,000 0% Contract/Dietz-New City Hall 0 0 0 3,795 0 0 0 0 0% Contract Labor/Temporary 10,000 13,265 0 0 0 0 0 0 0% Contract/Database & Web Page Management 5,000 5,352 5,000 5,785 5,000 16,069 -11,069 8,000 60% Contract/Document Imaging - P&Z Department 3,000 0 3,000 288 5,000 0 5,000 5,000 0% Contract-Pacific - Portable Office Lease 0 0 0 0 0 4,200 -4,200 8,400 100% Contract-Holladay Engineering - CH Office Time 0 0 0 0 0 0 0 6,000 100% Contract - Arborist 0 0 0 0 0 186 -186 36,400 100% Contract - Code Enforcement 0 0 0 0 0 1,265 -1,265 11,000 100% Contract - Black & Veatch 0 0 0 0 0 0 0 0 0% Contract - Grants/Birdsall 0 0 0 0 0 0 0 18,000 100% Contract, Other 20,000 7,707 20,000 6,772 15,000 398 14,602 35,000 133% Total Contract Services:$668,110 $597,325 $768,822 $720,577 $802,827 $670,074 $132,753 $1,022,966 27% PARKS DEPARTMENT: General Maintenance: Orval Krasen Park, Maintenance 12,000 13,045 12,000 12,325 12,000 8204 3,796 12,600 5% Friendship Park, Maintenance 10,000 10,080 10,000 9,840 10,000 6664 3,336 10,500 5% Arborteum Park, Maintenance 8,000 7,828 8,000 7,590 8,000 5249 2,751 8,400 5% Downtown Flag Plaza, Maintenance 5,600 5,748 5,600 5,740 5,600 4389 1,211 5,880 5% Heritage Park Maintenance 6,200 5,417 6,200 5,435 6,200 3685 2,515 6,510 5% Merrill Park Maintenance (7 months)0 0 0 0 33,840 19853 13,987 60,000 77% New City Hall Maintenance (2 months)0 0 0 0 2,000 0 2,000 0 -100% Library Maintenance 12,000 12,063 12,000 11,710 12,000 7939 4,061 12,600 5% Plaza Street and Pathway Area Maintenance 8,000 8,585 8,000 8,031 8,000 5090 2,910 8,400 5% Eagle Road Common Area 7,000 9,611 7,000 10,440 7,000 7279 -279 7,350 5% West End of Alternate Route/Entry Sign 1,000 1,129 3,800 3,910 3,800 2321 1,479 4,000 5% East End of Alternate Route/Entry Sign 3,800 3,999 3,800 3,835 3,800 2511 1,289 4,000 5% North Entry Sign 0 0 0 0 3,800 1472 2,328 4,000 5% Scenic By-Way 0 0 0 0 3,800 4311 -511 4,000 5% General Maintenance/Snow Removal 1,500 4,418 1,500 4,790 1,500 413 1,087 2,000 33% General Maintenance Services 30,000 37,827 30,000 40,074 30,000 30381 -381 31,700 6% General Maintenance Services - City/Merrill Park 0 0 0 0 14,000 4778 9,222 24,000 71% Subtotal General Maintenance:$105,100 $119,750 $107,900 $123,720 $165,340 $114,539 $50,801 $205,940 25% Park Utilities: Lloyd Campbell Agreement/Hwy 55 Utilities Agreement 0 0 0 350 700 700 0 950 36% Lloyd Campbell Agreement/Scenic By-Way Site 0 0 0 900 700 0 700 950 36% Utilities - Computerized Irrigation (Maxi-Com)0 2,123 3,000 5,349 5,000 3,870 1,130 5,200 4% East Entry Sign/Water 0 0 0 0 300 116 184 300 0% Merrill Park Utilities 0 0 0 0 0 1,831 -1,831 5,000 100% Park Utilities 5,500 3,833 3,000 7,795 6,000 4,486 1,514 6,000 0% Subtotal Park Utilities:$5,500 $5,956 $6,000 $14,394 $12,700 $11,003 $1,697 $18,400 45% Page 3 of 8 GENERAL FUND (Continued) EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference Park Repairs/Maintenance: Maintenance - Su;;lies/Paper Products 0 0 0 0 0 837 -837 1,500 100% Greenbelt & Pathway Repair & Maintenance 25,000 11,508 10,000 3,946 5,000 954 4,046 10,000 100% Maintenance of Flower Beds & etc/soil aid 0 0 5,000 5,170 0 0 0 6,000 100% Repairs and Reimburseable 10,000 13,773 15,000 6,599 7,500 5529 1,971 7,500 0% Drainage Ditch Repair 0 1,825 1,000 0 1,000 0 1,000 1,000 0% North Channel/Repair & Maintenance 0 5,383 0 0 0 0 0 0 0% Skateboard Park Repair and Maintenance 50,000 0 15,000 0 0 0 0 0% Subtotal Repairs:$85,000 $32,489 $46,000 $15,715 $13,500 $7,320 $6,180 $26,000 93% TOTAL PARKS DEPARTMENT:$195,600 $158,195 $159,900 $153,829 #$191,540 $132,862 $58,678 $250,340 31% Programs/Recreation: Heritage Park - Brick Pavers - Installation 1,000 100 500 183 500 0 500 0 -100% Swim Program Expenditures 150 0 0 0 0 0 0 0 0% Swim Program - Rocky Mountain Fitness 5,000 269 0 0 0 0 0% Recreation Programs-Rocky Mountain Fitness 0 0 5,000 2,500 5,000 5227 -227 5,000 0% Temporary Skateboard Park/Rental 1,000 500 0 0 0 0 0 0% Mayor's Cup Golf Tournament 0 0 0 4,927 16,500 0 16,500 16,500 0% Skateboard Competition 3,000 2,640 3,500 3,214 3,500 0 3,500 0 -100% Total Programs/Recreation $10,150 $3,509 $9,000 $10,824 $25,500 $5,227 $20,273 $21,500 -16% PARK & PATHWAY DEVELOPMENT: City Park Development 0 0 0 0 0 0 0 95,431 100% Merrill Park 594,152 52,661 397,963 287,696 354,591 578,425 -223,834 0 -100% Eagle/Ada Park 0 0 50,000 0 0 0 0 50,000 100% Capital Expenditure- Pathway/Bike Path 35,000 0 35,000 24,418 35,000 0 35,000 75,000 114% Wells Property - Purchase 0 0 0 0 40,000 0 40,000 0 -100% Hill Road Property/ACHD - Purchase 0 0 0 0 0 0 0 100% Hill Road Park 0 0 0 0 0 0 0 597,593 100% Total Park Development:$629,152 $52,661 $482,963 $312,114 $429,591 $578,425 -$148,834 $818,024 90% GRANTS: Scenic Byway Grant 17,000 575 16,425 118,471 0 0 0 0 100% Grants - Matching Funds 0 0 0 0 0 0 0 50000 100% Future Grants 70,000 0 70,000 0 70,000 0 70,000 70,000 0% Total Grants:$87,000 $575 $86,425 $118,471 $70,000 $0 $70,000 $120,000 71% LIBRARY DEPARTMENT: Library Fund Transfer 89,382 89,382 0 0 0 0 0 0 0% Total Library Department:$89,382 $89,382 $0 $0 $0 $0 $0 $0 0% CAPITAL OUTLAY: Capital Expenditures - City Facilities 130,000 120 300,000 509,124 355,000 225,829 129,171 265,000 -25% Capital Land Acquisition 0 0 50,000 0 0 0 0 0 0% Capital Expenditures - Other 10,000 7,397 10,000 578 10,000 0 10,000 20,000 100% Capital Expenditures - City Hall Equipment 20,000 12,567 20,000 8,793 20,000 15,773 4,227 20,000 0% Capital Expenditures - Financial Software 0 0 0 0 20,000 0 20,000 30,000 50% Capital Expenditures - Directional Parking Signs 0 0 0 0 500 0 500 0 -100% Capital Expenditures - City Vehicle 22,000 20,145 0 0 0 0 0 0 0% Capital Expenditures - Museum Parking Lot Repairs 0 0 0 0 0 0 0 5,000 100% Capital Expenditures - Deputies Bikes 0 0 0 0 0 1,494 -1,494 0 0% Entry Statement Signs Phase II 30,000 0 40,000 42,452 0 1,037 -1,037 0 0% Welcome Sign (replace east entry sign)0 0 0 0 0 0 0 15,000 100% Entry Sign Highway 55 35,000 23,245 0 12,279 0 0 0 0 0% Historical Museum Remodel 5,000 14,760 0 0 0 0 0 0 0% Downtown Parking 100,000 64,713 60,000 6,673 53,327 100,888 -47,561 0 -100% Senior Center Remodel - Vestibule 10,000 1,149 10,000 0 0 0 0 0 0% 2nd Street Neighborhood Enhancement Project 0 0 20,000 466 0 0 0 0 0% ITD/NE Corner of Eagle Rd/Alternate Route 0 0 0 0 5,000 6,864 -1,864 0 -100% Pedestrian Bridge/Drainage Dist #2/1st Street 40,000 368 50,500 54,405 6,000 0 6,000 6,000 0% 0 100% CAPITAL OUTLAY - STREET LIGHTS:0 100% Street Lights 45,000 0 45,000 0 10,000 2,779 7,221 20,000 100% Subtotal Capital Outlay $447,000 $144,464 $605,500 $634,770 $479,827 $354,664 $125,163 $381,000 -21% Page 4 of 8 GENERAL FUND (Continued) EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference CAPITAL OUTLAY - PARKS: Real Property Taxes/Parks 100 119 120 84 120 78 42 120 0% Friendship Park Playground Area Improvements 50,000 40,216 0 0 0 0 0 0 0% Sport Court Friendship Park 30,000 38,960 0 0 0 0 0 0 0% City Park Signs 0 0 10,000 0 10,000 9450 550 0 -100% Skateboard Park - Repair Shotcrete 0 0 50,000 0 0 0 0 0 0% Computerized Irrigation Phase I 30,000 32,755 0 0 0 0 0 0 0% Computerized irrigation Phase II 0 0 33,000 25,210 0 0 0 0 0% Capital Expenditures(Land, Buildings, Construction Projects)10,000 0 10,000 4,317 30,000 3480 26,520 40,000 33% Capital Expenditure - Tree Fund 0 0 0 0 5,000 0 5,000 5,000 0% Capital Expenditures, Trees 2,000 3,291 2,000 0 2,000 0 2,000 5,000 150% Subtotal Capital Outlay:$122,100 $115,341 $105,120 $29,611 $47,120 $13,008 $34,112 $50,120 6% Total Capital Outlay:$569,100 $259,805 $710,620 $664,381 $526,947 $367,672 $159,275 $431,120 -18% STRATEGIC ANNUAL GOALS FY00/01 SAG-1 Urban Renewal - Low Cost Housing 5,000 0 SAG-2 Impact Area Expansion 10,000 691 SAG-3 LID Option/Sidewalk 5,000 0 SAG-4 Feasibility Study Recreation District 5,000 0 SAG-5 Park Maintenance Levy as per Idaho Code 1,000 0 SAG-6 Public Works/FeasibilityStudy 3,000 0 SAG-7 LID - West Entry Water & Landscaping 5,000 14,119 SAG-8 Traffic Study 10,000 1,663 SAG-9 Economic Development Study 20,000 0 SAG-10 Asset Building 3,000 0 Total Strategic Annual Goals:$67,000 $16,473 STRATEGIC ANNUAL GOALS FY01/02 SAG-1 Urban Renewal - Low Cost Housing 5,000 SAG-2 Impact Area Expansion 10,000 SAG-3 Promise Fellows 5,000 SAG-4 Central Water Options 5,000 SAG-5 Park Maintenance-Levy as Per Idaho Code 1,000 SAG-6 Feasibility Study - Reforestation 15,000 SAG-7 LID - Downtown Parking 5,000 SAG-8 Traffic Study 5,000 SAG-9 Marketing Promotional Development 20,000 8,439 SAG-10 Arbor Day - Plant a Tree Project 10,000 3,300 Total Strategic Annual Goals:$81,000 $11,739 STRATEGIC ANNUAL GOALS FY02/03 SAG-1 Impact Area Expansion 5,000 0 5,000 SAG-2 Park Maintenance-Levy as Per Idaho Code 1,000 0 1,000 SAG-3 Feasibility Study - Reforestation 10,000 0 10,000 SAG-4 LID - Downtown Parking 4,500 0 4,500 SAG-5 Ballantyne/State/Alternate Route Improvement 5000 0 5,000 SAG-6 Marketing Promotional Development 20,000 2,447 17,553 SAG-7 Arbor Day - Plant a Tree Project 10,000 4,388 5,612 SAG-8 Eagle Island State Park - Feasibility Study 10,000 100 9,900 Total Strategic Annual Goals:$65,500 $6,935 $58,565 Page 5 of 8 GENERAL FUND (Continued) EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted YTD JULY Difference Budgeted % Difference STRATEGIC ANNUAL GOALS FY03/04 SAG-1 Impact Area Expansion 10,000 100% SAG-2 Marketing Promotional Development (Business Licenses)6,000 100% SAG-3 Arbor Day - Plant a Tree Project 10,000 100% SAG-4 Urban Renewal Feasibility Study 10,000 100% SAG-5 City Water System Issues 10,000 100% Total Strategic Annual Goals:$46,000 100% TOTAL GENERAL FUND $3,060,998 $1,945,265 $3,252,883 $2,923,707 #$3,142,495 $2,561,924 $580,571 $3,865,275 23% CITY HALL CONSTRUCTION FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference Architect 0 0 0 0 138,415 0 0 30,000 -78% Building Construction 0 0 0 0 3,127,500 0 0 2,090,926 -33% Land 0 0 0 0 153,000 0 0 0 -100% Site Development 0 0 0 0 380,000 0 0 380,000 0% ACHD Impact Fee 0 0 0 0 81,780 0 0 81,780 0% Connection Fees 0 0 0 0 76,500 0 0 76,500 0% Furniture, Fixtures & Equipment 0 0 0 0 276,295 0 0 0 -100% Construction Contingency Allowance (5%)0 0 0 0 156,400 0 0 0 -100% Miscellaneous Expenditures 0 0 0 0 0 863 0 0 100% Donations - Furniture & Eaquipment 0 0 ##0 0 #100,000 0 0 5,000 -95% TOTAL CITY HALL CONSTRUCTION FUND $0 $0 $0 $0 $4,489,890 $863 $4,489,027 $2,664,206 -41% LIBRARY - GENERAL OBLIGATION BOND FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference Principal Bond Payment 105,000 105,000 110,000 110,000 115,000 115,000 0 120,000 4% Interest Payment on Bond 128,125 128,125 123,873 123,873 119,363 119,363 0 114,590 -4% Payment Reserve Fund 42,432 0 38,382 28,000 0 28,000 19,500 -30% US Bank-Paying Agent Fees 840 928 850 896 850 918 -68 928 9% TOTAL LIBRARY GENERAL OBLIGATION BOND FUND $276,397 $234,053 $273,105 $234,769 $263,213 $235,281 $27,932 $255,018 -3% LIBRARY - CAPITAL IMPROVEMENT FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference Library: Books/Adult-Child 0 0 0 0 0 0 0 0 100% Library: Capital Equipment 0 1,798 0 0 0 0 0 0 100% Other Costs/Construction Project 42,654 13,795 10,278 3,140 0 0 0 0 100% 100% TOTAL LIBRARY CAPITAL IMPROVEMENT FUND:$42,654 $15,593 $10,278 $3,140 $0 $0 $0 $0 100% Page 6 of 8 LIBRARY DEPARTMENT FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference PERSONNEL: Salaries (Full-Time)225,165 190,637 211,222 176,363 226,553 199,573 26,980 240,144 6% Salaries (Part-Time)33,477 29,578 49,687 29,806 55,161 40,242 14,919 63,198 15% Relief (Part-Time)7,200 3,120 7,200 4,848 7,200 0 7,200 7,560 5% FICA 20,337 17,085 20,510 16,143 22,102 18,346 3,756 23,784 8% PERSI 22,000 18,625 20,636 17,230 22,134 19,185 2,949 23,835 8% Unemployment Benefits 0 597 0 0 0 0 0 0 0% Worker's Compensation 984 967 992 1,007 1,069 1,102 -33 1,150 8% Health and Dental Insurance 34,852 27,511 29,370 24,985 30,901 26,332 4,569 43,720 41% Background Check/Testing 0 0 0 105 300 135 165 300 0% Total Personnel:$344,015 $288,120 $339,617 $270,487 $365,420 $304,915 $60,505 $403,691 10% OPERATIONS & MAINTENANCE: Programs, Audiovisual 12,000 12,333 12,000 10,453 12,000 8,648 3,352 14,000 17% Programs 3,000 1,851 3,000 1,540 3,000 2,581 419 4,000 33% Office Supplies 3,000 1,609 2,500 2,566 2,500 2,809 -309 2,750 10% Special Dept. Supp.7,500 8,695 7,500 4,850 7,500 15,022 -7,522 10,575 41% Postage 2,000 2,471 2,500 2,036 2,500 3,177 -677 1,500 -40% Printing and Binding 200 0 200 0 200 0 200 700 250% Travel and Meetings 500 436 500 85 500 636 -136 1,000 100% Subscriptions/Memberships 500 524 700 649 700 621 79 700 0% Periodicals 5,000 5,822 5,500 5,439 5,500 5,281 219 6,644 21% Laser Cat Subscription 2,000 1,213 2,000 0 2,000 90 1,910 2,000 0% Library Supplies-Building 2,000 619 1,500 1,153 1,500 471 1,029 1,500 0% Custodial/Cleaning Supplies 15,000 12,881 15,000 9,831 15,000 9,874 5,126 14,000 -7% Utilities 15,000 20,446 25,000 19,221 29,000 16,647 12,353 29,919 3% Telephone/Communications 5,000 4,173 5,000 4,240 5,000 3,806 1,194 5,000 0% Internet Services 0 0 0 0 0 0 0 3,000 100% R/M, Office 3,000 1,101 3,000 2,224 3,000 2,346 654 12,031 301% Computer Equipment Repair Materials 0 0 0 0 1,000 340 660 1,000 0% R/M, Building and Grounds 2,000 5,904 5,500 5,585 5,500 7,482 -1,982 3,750 -32% Books, Adult and Child 77,850 71,145 87,000 52,317 52,318 42,892 9,426 60,131 15% Opening Day Collection 0 1,219 0 0 0 0 0 0% Advertising 500 114 250 69 250 199 51 250 0% Personnel Training 500 200 500 450 500 179 321 500 0% Lan Network Maintenance 5,000 4,949 5,000 3,325 5,000 4,655 345 5,000 0% Miscellaneous 500 655 500 206 500 33 467 500 0% Courier 1,500 2,804 2,500 1,251 3,500 1,966 1,534 5,000 43% Grants/Gifts/Memorials 2,000 0 2,000 0 2,000 0 2,000 2,000 0% Lynx System Maintenance 2,500 5,573 5,500 7,007 20,000 8,445 11,555 16,000 -20% Open Access 100 0 100 0 100 0 100 100 0% Grant/Software Automation 100 833 1,000 2,138 1,000 200 800 1,000 0% Internet Filtering 3,000 2,049 3,000 1,339 1,000 784 216 800 -20% Security System Monitoring 600 3,637 1,000 585 1,000 630 370 1,000 0% Total Operations and Maintenance:$171,850 $173,256 $199,750 $138,559 $183,568 $139,814 $43,754 $206,350 12% CAPITAL OUTLAY: Capital, Building 500 0 500 0 500 25 475 4,500 800% Capital, Equipment 7500 5,906 43,000 5,057 43,000 27,409 15,591 13,447 -69% Total Capital Outlay:$8,000 $5,906 $43,500 $5,057 $43,500 $27,434 $16,066 $17,947 -59% TOTAL LIBRARY RESERVE FUND $80,935 TOTAL LIBRARY FUND $523,865 $467,282 $582,867 $414,103 $592,488 $472,163 $120,325 $708,923 20% Page 7 of 8 WATER FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference OPERATIONS & MAINTENANCE: Engineering Services 7,000 28,326 5,000 6,873 7,500 22,535 -15,035 25,000 233% Legal Services 0 0 5,000 14,078 10,000 30,761 -20,761 15,000 50% Miscellaneous Legal Services 0 0 0 10,064 2,500 0 2,500 2,500 0% Water Master Plan 0 0 25,000 18,212 0 1,820 -1,820 0 100% United Water/Fire Flow 2,000 2,053 2,000 1,369 2,000 1,027 973 1,000 -50% Repair and Maintenance 1,000 0 1,000 0 1,000 342 658 1,000 0% Lexington Hills/TVV Hook-up Fees 79,500 60,420 0 0 0 0 0 0 0% Total Operations and Maintenance:$89,500 $90,799 $38,000 $50,596 $23,000 $56,485 -$33,485 $44,500 93% 100% CAPITAL OUTLAY:100% Capital, Construction Projects 182,010 0 205,003 0 197,021 0 197,021 213,614 8% Capital Meter Sets - EM2 18,000 12,600 12,000 11,640 12,000 10,320 1,680 12,000 0% Total Capital Outlay:$200,010 $12,600 $217,003 $11,640 $209,021 $10,320 $198,701 $225,614 8% 100% TOTAL WATER FUND $289,510 $103,399 $255,003 $62,236 $232,021 $66,805 $165,216 $270,114 16% CAPITAL PROJECTS PARK FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference Hill Road Property - Purchase ACDH 0 0 0 0 20000 0 20,000 20000 0% Hill Road Park Development 0 0 0 0 25000 18,655 6,345 167560 570% Heritage Park Restroom Facility 0 0 0 0 30000 28,135 1,865 0 -100% System Improvements 347,072 0 445,961 0 #59500 1,641 57,859 0 -100% TOTAL CAPITAL PROJECTS PARK FUND:$347,072 $0 $445,961 $0 #$134,500 $48,431 $86,069 $187,560 39% BLOCK GRANT FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference Land Project 0 0 0 0 392,000 392,000 0 0 -100% Miscellaneous Construction Expenses 0 0 0 0 28,000 19,060 8,940 7000 -75% TOTAL BLOCK GRAND FUND:$0 $0 $0 $0 $420,000 $411,060 $8,940 $7,000 -98% Page 8 of 8 HISTORICAL COMMISSION FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference OPERATIONS AND MAINTENANCE: Office Supplies 500 116 500 114 500 14 486 200 -60% Utilities 1,200 1,109 1,500 1,524 2,000 1,316 684 2,000 0% Miscellaneous 200 40 200 0 200 1,249 -1,049 200 0% Maintenance and Repair 500 518 1,000 0 1,000 290 710 1,000 0% Total Administrative Department:$2,400 $1,783 $3,200 $1,638 $3,700 $2,869 $831 $3,400 -8% GRANTS:$0 $0 $5,000 $0 $5,000 $0 $5,000 $5,000 0% CAPITAL OUTLAY: Capital Expenditures-Equipment 2,000 0 2,000 0 2,000 0 2,000 800 -60% Capital Expenditures-Furniture 2,000 0 2,000 0 2,000 2,297 -297 500 -75% Capital Expenditures-Building 500 0 1,122 0 1,479 0 1,479 800 -46% Capital Expenditures-Other 1,300 0 500 0 500 0 500 879 76% Total Capital Outlay:$5,800 $0 $5,622 $0 $5,979 $2,297 $3,682 $2,979 -50% TOTAL HISTORICAL COMMISSION FUND $8,200 $1,783 $13,822 $1,638 $14,679 $5,166 $9,513 $11,379 -22% TOTAL EXPENDITURES FOR ALL FUNDS FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 YTD FY 03/04 FY 03/04 Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference GENERAL FUND 3,060,998 1,945,265 3,252,883 2,923,707 3,142,495 2,561,924 580,571 3,865,275 23% CITY HALL CONSTRUCTION FUND 0 0 0 0 4,489,890 863 4,489,027 2,664,206 -41% LIBRARY/GENERAL OBLIGATION BOND FUND $276,397 $234,053 $273,105 $234,769 $263,213 $235,281 $27,932 $255,018 -3% LIBRARY - CAPITAL IMPROVEMENT FUND $42,654 $15,593 $10,278 $3,140 $0 $0 $0 $0 0% BLOCK GRANT FUND 0 0 0 0 420,000 411,060 8,940 7,000 -98% LIBRARY FUND 523,865 467,282 582,867 414,103 592,488 472,163 120,325 708,923 20% WATER FUND 289,510 103,399 255,003 62,236 232,021 66,805 165,216 270,114 16% CAPITAL PROJECTS PARK FUND 347,072 0 445,961 0 134,500 48,431 86,069 187,560 39% HISTORICAL COMMISSION FUND 8,200 1,783 13,822 1,638 14,679 5,166 9,513 11,379 -22% 0 100% TOTAL ALL FUNDS $4,548,696 $2,767,375 $4,833,919 $3,639,593 $9,289,286 $3,801,693 5,487,593 $7,969,475 -14% FOOTNOTES: This document contains changes noted during the August 27, 2002, meeting of the Eagle City Council.