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Finance - Budgets - Budget ExpendituresFY04/05 - 08/23/2004
Page 1 of 9 CITY OF EAGLE FY04/05 BUDGET GENERAL FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference CITY RESERVE FUND:$67,000 $0 $50,000 $0 $50,000 $0 $50,000 $50,000 0% CITY RESERVE FUND-1ST QUARTER EXPENDITURES $423,000 $423,000 $325,000 $325,000 $500,000 $0 $0 $525,000 5% TRANSFER TO LIBRARY RESERVE FUND:$0 $0 $0 $0 $40,000 $40,000 $0 $21,065 -47% PERSONNEL: Mayor & City Council 0 0 0 0 64896 53,306 11,590 64896 0% Salaries (Full-Time)456,023 457,996 475,856 474,721 433,456 394,422 39,034 508,781 17% Salaries (Part Time)0 0 0 0 0 0 0 18,970 100% FICA 33,463 35,167 34,816 36,316 #36,324 38,197 -1,873 43,313 19% PERSI 44,553 44,746 46,491 46,380 49,464 49,017 447 58,566 18% Background Check/Drug Testing 0 0 100 0 100 70 100 100 0% Worker's Compensation 1,650 1,298 1,724 2,272 1,807 4,369 -2,562 4,882 170% Insurance (Employer)61,939 63,055 75,643 69,473 80,469 94,016 -13,547 110,000 37% Unemployment Benefits Paid 0 0 0 0 0 0 8,000 100% TOTAL PERSONNEL $597,628 $602,262 $634,630 $629,162 $666,516 $633,397 $33,119 $817,508 23% OPERATIONS & MAINTENANCE: Reimbursement P&Z Commission/Design Review Board 9,700 8,040 9,700 10,020 9,700 9,630 70 9,700 0% Mayor - Administrative Expenses 10,000 8,162 5000 200 5,000 689 4,311 1,500 -70% Elections 5,000 2,314 5000 3,222 5,000 4,015 985 2,525 -50% Office Supplies 10,000 10,192 10000 13,311 15,000 14,161 839 20,000 33% Printing, Duplication, and Publishing 3,000 7,554 4000 2,987 4,000 6,785 -2,785 6,000 50% Postage 3,500 3,319 3500 4,029 4,000 4,217 -217 5,000 25% Legal Ad. and Publication 15,000 17,249 15000 12,160 15,000 7,354 7,646 #13,000 -13% Plan Check Expenses 12,000 10,950 6000 10,061 7,500 4,568 2,932 7,500 0% Insurance Property 14,200 15,704 25000 20,363 22,399 22,399 0 23,500 5% Insurance Reserve Fund 0 0 0 0 10,000 0 10,000 10,000 0% Training 1,000 4,204 3000 5,849 10,000 1,073 8,927 10,000 0% Travel and Per Diem 11,000 7,269 10000 9,050 15,000 8,918 6,082 15,000 0% Professional Dues 30,000 28,221 33500 34,052 37,295 37,672 -377 35,000 -6% Engineering Fees/Charged to Developers 25,000 79,280 50000 79,146 60,000 34,090 25,910 60,000 0% Attorney's Fees/Charged to Developers 0 0 0 0 6,000 1,040 4,960 6,000 0% Arborist Fees/Charge to Developers 0 2,188 2000 125 5,000 0 5,000 0 -100% Utilities City Hall 5,000 4,677 5000 4,476 5,000 9,811 -4,811 13,000 160% Utilities New City Hall 0 0 5000 0 0 0 0 15,000 100% Utilities Senior Center 4,500 5,031 5000 5,641 6,000 4,008 1,992 6,000 0% Street Lights/Utilities 14,000 19,050 17000 20,761 20,000 13,038 6,962 20,000 0% Telecommunications 6,500 10,832 10000 10,452 11,000 6,696 4,304 10,000 -9% Computer LAN Maintenance (Block Time)3,575 3,900 4000 3,010 3,315 7,760 -4,445 6,358 92% Internet Services 2,000 1,299 2000 479 500 1,115 -615 1,200 140% Data Conversion - Caselle 0 0 0 0 0 0 0 2000 100% Maintenance and Repair/Office Equipment etc.15,000 9,839 10000 9,655 10,000 9,137 863 15,000 50% Maintenance and Repair/City Vehicle 2,000 1,047 1000 1,319 1,500 1,411 89 2,000 33% Miscellaneous 1,000 1,168 1000 1,363 500 428 72 500 0% Resource Materials 6,000 5,213 5000 4,943 5,000 7,292 -2,292 7,000 40% Refunds Reservations 0 0 0 0 0 25 -25 0 100% Impact Area Expansion 0 0 0 0 0 0 0 10,000 100% Relocation Expenditures 0 0 0 2,500 0 0 0 0 100% Set-up Portable Office 0 0 0 8,027 0 0 0 0 100% Real Property Taxes 50 349 2160 52 100 30 70 50 -50% TOTAL OPERATIONS & MAINTENANCE:$209,025 $267,051 $248,860 $277,253 $293,809 $217,362 $76,447 $332,833 13% PUBLIC AFFAIRS AND COMMUNITY RELATIONS: City Facilities Assessment Committee 0 3,795 0 0 0 0 0 0 100% Public Relations 5,000 5,705 6000 5,815 6,000 6454 -454 8,000 33% Old Time 4th of July Celebration 2,000 0 2000 2,098 10,000 9677 323 15,000 50% Community Promotion and Special Events 5,000 6,766 6000 6,033 6,000 2705 3,295 6,000 0% TOTAL PUBLIC AFFAIRS AND COMMUNITY RELATIONS:$12,000 $16,266 $14,000 $13,946 $22,000 $18,836 $3,164 $29,000 32% Page 2 of 9 GENERAL FUND (Continued) EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference COMMUNITY PROJECTS FUNDED-CABLE FRANCHISE Cultural Arts (With Carry Over Funds)0 0 0 0 55000 22682 32,318 74675 36% Public Artwork 25,000 0 30000 0 0 0 0 0 100% Cultural Activities 20,000 19,075 30000 18,220 0 0 0 0 100% Museum Programs 0 0 0 0 5,000 4360 0 6,000 20% Eagle Saturday Market 0 4,555 2000 8,101 0 8022 -8,022 14,000 100% TOTAL CULTURAL ARTS $45,000 $23,630 $62,000 $26,321 $60,000 $35,064 $24,936 $94,675 58% CONTRACT SERVICES: Contract/Ada County Joint Pros.2,400 2,400 12,000 12,000 12,000 10,000 2,000 14,000 17% Contract/Animal Control 15,985 15,985 15,985 15,985 16,529 13,774 2,755 25,000 51% Contract/Engineer 30,000 20,525 25,000 28,147 25,000 19,356 5,644 31,000 24% Contract/Finance 3,675 3,675 3,860 3,850 4,052 6,050 -1,998 6,500 60% Contract/Law Enforcement 526,162 526,162 589,182 562,049 687,785 573,154 114,631 957,025 39% Contract/Legal 85,000 94,153 85,000 129,823 100,000 78,758 21,242 100,000 0% Contract/Legal Miscellaneous Fees 0 4,350 5,000 4,536 5,000 8,999 -3,999 20,000 300% Legal-Olsen Settlement Misc Exp 0 0 0 1,450 0 0 0 0 100% Contract/Senior Center Van 4,800 4,000 4,800 4,800 7,800 6,500 1,300 7,800 0% Contract/ACHD Eagle Road Landscape (S of State Street)31,800 0 0 0 0 0 0 0 0% Contract/Mechanical Inspector 41,000 32,687 37,000 50,488 37,000 38,703 -1,703 48,720 32% Contract/Dietz-New City Hall 0 3,795 0 0 0 0 0 0 0% Contract/Database & Web Page Management 5,000 5,785 5,000 18,876 8,000 5,734 2,266 8,000 0% Contract/Document Imaging - P&Z Department 3,000 288 5,000 0 5,000 655 4,345 0 -100% Contract-Pacific - Portable Office Lease 0 0 0 5,600 8,400 7,330 1,070 8,400 0% Contract-Holladay Engineering - CH Office Time 0 0 0 0 6,000 0 6,000 0 -100% Contract-Greg Smith - City Hall Survey 0 0 0 5,360 0 0 0 0 100% Contract - Arborist 0 0 0 9,051 36,400 23,745 12,655 36,400 0% Contract - Code Enforcement 0 0 0 4,267 11,000 16,104 -5,104 31,200 184% Contract - Black & Veatch 0 0 0 13,920 0 3,480 -3,480 0 0% Contract - Facilities Manager 0 0 0 0 0 0 0 26,000 0% Contract - Grants/Birdsall 0 0 0 4,500 18,000 10,130 0 18,000 0% Contract, Other 20,000 6,772 15,000 617 35,000 15,005 19,995 22,000 -37% TOTAL CONTRACT SERVICES $768,822 $720,577 $802,827 $875,319 $1,022,966 $837,477 $185,489 $1,360,045 33% PUBLIC WORKS DEPARTMENT: Parks General Maintenance: Orval Krasen Park, Maintenance 12,000 12,325 12,000 12,250 12,600 8,652 3,948 12,978 3% Friendship Park, Maintenance 10,000 9,840 10,000 9,605 10,500 6,864 3,636 10,815 3% Arborteum Park, Maintenance 8,000 7,590 8,000 7,610 8,400 5,429 2,971 8,652 3% Downtown Flag Plaza, Maintenance 5,600 5,740 5,600 5,730 5,880 4,014 1,866 6,056 3% Heritage Park Maintenance 6,200 5,435 6,200 5,254 6,510 3,626 2,884 6,705 3% Merrill Park Maintenance 0 0 33,840 31,269 60,000 22,599 37,401 61,800 3% New City Hall Maintenance 0 0 2,000 0 0 0 0 5,000 100% Library Maintenance 12,000 11,710 12,000 11,820 12,600 8,139 4,461 12,978 3% Plaza Street and Pathway Area Maintenance 8,000 8,031 8,000 7,486 8,400 4,728 3,672 8,652 3% Eagle Road Common Area 7,000 10,440 7,000 10,590 7,350 7,029 321 7,571 3% West End of Alternate Route/Entry Sign 3,800 3,910 3,800 3,406 4,000 3,086 914 4,120 3% East End of Alternate Route/Entry Sign 3,800 3,835 3,800 3,775 4,000 2,319 1,681 4,120 3% North Entry Sign 0 0 3,800 2,434 4,000 1,572 2,428 4,120 3% Scenic By-Way 0 0 3,800 5,891 4,000 3,294 706 4,120 3% 1st Street Parking Lot 0 0 0 0 0 402 -402 500 100% Eagle/Ada Park 0 0 0 0 0 0 0 15,000 100% Christmas Decorations 0 0 0 0 0 5,850 -5,850 6,000 100% General Maintenance/Snow Removal 1,500 4,790 1,500 413 2,000 8,085 -6,085 5,000 150% Maintenance - Su;;lies/Paper Products 0 0 0 1516 1,500 1,156 344 1,000 -33% General Maintenance Services 30,000 40,074 30,000 40,677 31,700 24,422 7,278 32,651 3% General Maintenance Services - Part Time 0 0 14,000 11798 24,000 15,610 8,390 24,720 3% Parks General Maintenance:$107,900 $123,720 $165,340 $171,524 $207,440 $136,876 $70,564 $242,558 17% Park Utilities: Utilities - Computerized Irrigation (Maxi-Com)3,000 5,349 5,000 5,037 5,200 3,855 1,345 4,500 -13% Merrill Park Utilities 0 0 0 4,328 5,000 3,191 1,809 4,000 -20% Eagle/Ada Park Utilities 0 0 0 0 0 0 0 6,543 100% Park Utilities 3,000 7,795 6,000 8,840 6,000 4,345 1,655 5,000 -17% Park Utilities:$6,000 $13,144 $11,000 $18,205 $16,200 $11,391 $4,809 $20,043 24% Page 3 of 9 GENERAL FUND (Continued) EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference Parks General Repair & Maintenance: Greenbelt & Pathway Repair & Maintenance 10,000 3,946 5,000 1,307 10,000 1,072 8,928 7,000 -30% Maintenance of Flower Beds & etc/soil aid 5,000 5,170 0 0 6,000 0 6,000 0 -100% Merrill Park - Miscellaneous Costs 0 0 0 0 0 930 0 3,000 100% Merrill Park - Repairs 0 0 0 0 0 1,411 0 0 100% General Park Repairs and Reimburseable 15,000 6,599 7,500 6,127 7,500 5,240 2,260 7,500 0% Drainage Ditch Repair 1,000 0 1,000 0 1,000 0 1,000 1,000 0% Skateboard Park Repair and Maintenance 15,000 0 0 0 0 0 0 0 0% Parks General Repair & Maintenance:$195,900 $205,797 $244,840 $269,359 $24,500 $8,653 $15,847 $18,500 -24% Building - Street Lights General Repair & Maintenance: Street Lights/Maintenance & Repair 5,000 9,421 5000 3,585 5,000 9,280 -4,280 10,000 100% Maintenance and Repair/Senior Citizen Center 2,500 2,943 2600 2,847 3,000 2,031 969 3,000 0% Maintenance and Repair/Building & Grounds 16,000 10,199 10000 13,539 15,000 12,956 2,044 15,000 0% Maintenance and Repair - HVAC 0 0 0 0 0 0 0 10,000 Maintenance and Repair/New City Hall 0 0 3500 0 0 0 0 5,000 100% Building - Street Lights General Repair & Maintenance:$23,500 $22,563 $21,100 $19,971 $23,000 $24,267 -$1,267 $43,000 87% Public Works Contracts & Agreements: Lloyd Campbell Agreement/Hwy 55 Utilities Agreement 0 350 700 1,047 950 950 0 950 0% Lloyd Campbell Agreement/Scenic By-Way Site 0 900 700 984 950 950 0 950 0% East Entry Sign/Water 0 0 300 116 300 113 187 125 -58% Public Works Contracts & Agreements:$0 $1,250 $0 $1,700 $2,147 #$2,200 $2,013 $187 $2,025 -8% Programs/Recreation: Heritage Park - Brick Pavers - Installation 500 183 500 25 0 300 -300 0 100% Awin Management (BFI) Leaf & Hazardous Waste Programs 0 0 0 0 0 0 0 13,000 Recreation Programs-Rocky Mountain Fitness 5,000 2,500 5,000 5,227 5,000 4,403 597 5,000 0% Mayor's Cup Golf Tournament 0 4,927 16,500 0 16,500 0 16,500 16,500 0% Skateboard Competition 3,500 3,214 3,500 0 0 0 0 0 100% Total Programs/Recreation $9,000 $10,824 $25,500 $5,252 $21,500 $4,703 $16,797 $34,500 60% TOTAL PUBLIC WORKS DEPARTMENT:$342,300 $377,298 #$469,480 $486,458 #$294,840 $187,903 $106,937 $360,626 22% GRANTS: Scenic Byway Grant 16,425 118,471 0 0 0 0 0 0 100% Tree City USA Grant 0 0 0 0 0 155 -155 0 0% Grants - Matching Funds 0 0 0 0 50000 0 50,000 50000 0% Future Grants 70,000 0 70,000 0 70,000 0 70,000 70,000 0% TOTAL GRANTS:$86,425 $118,471 $70,000 $0 $120,000 $155 $119,845 $120,000 0% PARKS & PATHWAYS: PARK DEVELOPMENT: Park Development Projects 0 0 0 0 95,431 13640 0 0 -100% Merrill Park 397,963 287,696 354,591 580,504 0 0 0 100% Eagle/Ada Park 50,000 0 0 0 50,000 0 50,000 50,000 0% Total Park Development:$447,963 $287,696 #$354,591 $580,504 #$145,431 $13,640 $131,791 $50,000 -66% HILL ROAD PARK DEVELOPMENT: ACHD - Purchase Hill Road Property 0 0 0 0 0 0 0 50,000 100% Development Costs 0 0 0 0 597,593 7,337 0 245,685 -59% Total Hill Road Park Development:$0 $0 $0 $0 $597,593 $7,337 $590,256 #$295,685 -51% PATHWAY DEVELOPMENT: Merrill Park Nature Trail - Donation 0 0 0 0 0 0 0 10,000 100% Pathway Development 35,000 24,418 35,000 36,615 75,000 168,805 -93,805 25,000 -67% Total Pathway Development:$35,000 $24,418 #$35,000 $36,615 #$75,000 $168,805 -$93,805 $35,000 -53% Page 4 of 9 GENERAL FUND (Continued) EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference CAPITAL OUTLAY PARKS: Real Property Taxes/Parks 120 84 120 78 120 2971 -2,851 120 0% City Park Signs 10,000 0 10,000 9,450 0 550 -550 0 100% Master Plan for Parks & Pathways 0 0 0 0 0 0 0 50,000 100% Skateboard Park - Repair Shotcrete 50,000 0 0 0 0 0 0 0 0% Computerized irrigation Phase II 33,000 25,210 0 0 0 0 0 0 0% Wells Property - Purchase 0 0 40,000 33,000 0 0 0 0 100% Capital Expenditures Parks & Pathways 10,000 4,317 30,000 3,480 40,000 6485 33,515 20,000 -50% Capital Outlay Parks:$103,120 $29,611 #$80,120 $46,008 $40,120 $10,006 $30,114 $70,120 75% TOTAL PARKS & PATHWAYS:$586,083 $341,725 #$469,711 $663,127 #$858,144 $199,788 $658,356 $450,805 CAPITAL OUTLAY: Capital Expenditures - City Facilities 300,000 509,124 355,000 227,025 265,000 29,068 235,932 265,000 0% Capital Land Acquisition 50,000 0 0 0 0 0 0 0 0% Capital Expenditures - Other 10,000 578 10,000 0 20,000 6,035 13,965 20,000 0% Capital Expenditures - City Hall Equipment 20,000 8,793 20,000 19,652 20,000 30,890 -10,890 20,000 0% Capital Expenditures - New CH Equipment/Furnishings 0 0 0 0 0 0 0 100,000 100% Capital Expenditures - Vehicle 0 0 0 0 0 0 0 15,000 100% Capital Expenditure - Tree Fund (With Carry Over Funds)0 0 5,000 0 5,000 0 5,000 4,975 -1% Capital Expenditures, Trees 2,000 0 2,000 0 5,000 2029 2,971 5,000 0% Capital Expenditures - Financial Software 0 0 20,000 0 30,000 36,072 -6,072 0 -100% Capital Expenditures - Acquiring Water Rights 0 0 0 0 0 0 0 40,000 100% TOTAL CAPITAL OUTLAY:$382,000 $518,495 #$412,000 $246,677 #$345,000 $104,094 $240,906 $469,975 36% CAPITAL OUTLAY - WESTERN AREA OF IMPACT: Master Plan for New Water Service Area 0 0 0 0 0 0 0 20,000 100% Capital Expenditure - Acquisition of Property 0 0 0 0 0 0 0 20,000 100% Engineering Fees 0 0 0 0 0 0 0 20,000 100% TOTAL CAPITAL OUTLAY-WESTERN AREA OF IMPACT:$0 $0 $0 $0 $0 $0 $0 $60,000 100% CAPITAL OUTLAY - STREET LIGHTS:0 100% Capital Improvements 45,000 0 10,000 2,779 20,000 0 20,000 25,000 25% TOTAL CAPITAL OUTLAY - STREET LIGHTS:$45,000 $0 #$10,000 $2,779 #$20,000 $0 $20,000 $25,000 25% CAPITAL OUTLAY - COMMUNITY PROJECTS: Capital Expenditures - Museum Parking Lot Repairs 0 0 0 0 5,000 2,661 2,339 0 -100% Welcome Sign (replace east entry sign)0 0 0 0 15,000 6,000 0 0 -100% Pedestrian Bridge/Drainage Dist #2/1st Street 50,500 54,405 6,000 0 6,000 0 6,000 6,000 0% Extension of Idaho Street - Purchase Right of Way 0 0 0 0 0 0 0 65,000 100% Land Use & Transportaion Plan - ACHD 0 0 0 0 0 0 0 10,000 100% Grants/Matching Funds 0 0 0 0 0 0 0 10,000 100% Capital Expenditures - Deputies Bikes 0 0 0 1,494 0 0 0 0 0% Capital Expenditures - Directional Parking Signs 0 0 500 0 0 0 0 0 100% Entry Statement Signs Phase II 40,000 42,452 0 1,037 0 0 0 0 0% Entry Sign Highway 55 0 12,279 0 0 0 0 0 0 0% Downtown Parking 60,000 6,673 53,327 120,195 0 0 0 0 100% Senior Center Remodel - Vestibule 10,000 0 0 0 0 0 0 0 0% 2nd Street Neighborhood Enhancement Project 20,000 466 0 0 0 0 0 0 0% ITD/NE Corner of Eagle Rd/Alternate Route 0 0 5,000 6,864 0 0 0 0 100% TOTAL CAPITAL OUTLAY - COMMUNITY PROJECTS:$180,500 $116,275 #$64,827 $129,590 #$26,000 $8,661 $17,339 $91,000 250% STRATEGIC ANNUAL GOALS FY02/03 SAG-Urban Renewal - Low Cost Housing 5,000 SAG-2 Impact Area Expansion 10,000 SAG-3 Promise Fellows 5,000 SAG-4 Central Water Options 5,000 SAG-5 Park Maintenance-Levy as Per Idaho Code 1,000 SAG-6 Feasibility Study - Reforestation 15,000 SAG-7 LID - Downtown Parking 5,000 SAG-8 Traffice Study 5,000 SAG-9 Marketing Promotional Development 20,000 8,439 SAG-10 Arbor Day - Plant a Tree Project 10,000 3,300 Total Strategic Annual Goals:$81,000 $11,739 Page 5 of 9GENERAL FUND (Continued) EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference STRATEGIC ANNUAL GOALS FY02/03 SAG-1 Impact Area Expansion 5,000 0 SAG-2 Park Maintenance-Levy as Per Idaho Code 1,000 0 SAG-3 Feasibility Study - Reforestation 10,000 0 SAG-4 LID - Downtown Parking 4,500 0 SAG-5 Ballantyne/State/Alternate Route Improvement 5000 0 SAG-6 Marketing Promotional Development 20,000 5,017 SAG-7 Arbor Day - Plant a Tree Project 10,000 4,788 SAG-8 Eagle Island State Park - Feasibility Study 10,000 0 Total Strategic Annual Goals:$65,500 $9,805 STRATEGIC ANNUAL GOALS FY03/04 SAG-1 Impact Area Expansion 10,000 14,100 -4,100 SAG-2 Marketing Promotional Development (Business Licenses)6,000 7,200 -1,200 SAG-3 Arbor Day - Plant a Tree Project 10,000 3,000 7,000 SAG-4 Urban Renewal Feasibility Study 10,000 0 10,000 SAG-5 City Water System Issues 10,000 0 10,000 Total Strategic Annual Goals:$46,000 $24,300 $21,700 STRATEGIC ANNUAL GOALS FY04/05 SAG-1 Infrastructure Planning/Development/Finance City Systems 15,000 100% SAG-2 Marketing Promotional Development (Business Licenses)10,000 100% SAG-3 Arbor Day - Plant a Tree Project 10,000 100% SAG-4 Updating Development Impact Fees-Parks 10,000 100% Total Strategic Annual Goals:$45,000 100% TOTAL GENERAL FUND $3,825,783 $3,536,789 $3,698,835 $3,685,437 #$4,365,275 $2,307,037 $2,058,238 $4,852,532 11% Page 6 of 9 CITY HALL CONSTRUCTION FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference Architect 0 0 138,415 0 30,000 0 138,415 0 -100% Building Construction 0 0 3,127,500 0 2,090,926 0 3,127,500 0 -100% Land 0 0 153,000 0 0 0 0 0 100% Site Development 0 0 380,000 0 380,000 0 380,000 0 -100% ACHD Impact Fee 0 0 81,780 0 81,780 0 81,780 0 -100% Connection Fees 0 0 76,500 0 76,500 0 76,500 0 -100% Furniture, Fixtures & Equipment 0 0 276,295 0 0 0 276,295 0 100% Construction Contingency Allowance (5%)0 0 156,400 0 0 0 0 0 100% Miscellaneous Expenditures 0 0 0 861 0 0 0 0 100% Donations - Furniture & Eaquipment 0 0 ##100,000 0 #5,000 0 100,000 0 -100% TOTAL CITY HALL CONSTRUCTION FUND $0 $0 $4,489,890 $861 $2,664,206 $0 $2,664,206 $0 -100% LIBRARY - GENERAL OBLIGATION BOND FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference Principal Bond Payment 110,000 110,000 115,000 115,000 120,000 120,000 0 125,000 4% Interest Payment on Bond 123,873 123,873 119,363 119,363 114,590 114,590 0 109,010 -5% Reserve Fund 38,382 28,000 19,500 0 19,500 19,372 -1% US Bank-Paying Agent Fees 850 896 850 918 928 924 4 930 0% TOTAL LIBRARY GENERAL OBLIGATION BOND FUND $273,105 $234,769 $263,213 $235,281 $255,018 $235,514 $19,504 $254,312 0% LIBRARY - CAPITAL IMPROVEMENT FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference Library: Books/Adult-Child 0 0 0 0 0 0 0 100% Library: Capital Equipment 0 0 0 0 0 0 0 100% Other Costs/Construction Project 10,278 3,140 0 0 0 0 0 100% 100% TOTAL LIBRARY CAPITAL IMPROVEMENT FUND:$10,278 $3,140 $0 $0 $0 $0 $0 $0 100% Page 7 of 9LIBRARY DEPARTMENT FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference PERSONNEL: Salaries (Full-Time)211,222 176,363 226,553 238,929 240,144 201,194 38,950 248,957 4% Salaries (Part-Time)49,687 29,806 55,161 47,530 63,198 42,253 20,945 65,549 4% Relief (Part-Time)7,200 4,848 7,200 0 7,560 8,098 -538 9,560 26% FICA 20,510 16,143 22,102 21,914 23,784 21,129 2,655 24,791 4% PERSI 20,636 17,230 22,134 23,030 23,835 21,662 2,173 25,867 9% Unemployment Benefits 0 0 0 0 0 0 0 0 0% Worker's Compensation 992 1,007 1,069 1,102 1,150 1,697 -547 1,200 4% Health and Dental Insurance 29,370 24,985 30,901 32,140 43,720 42,731 989 55,000 26% Background Check/Testing 0 105 300 165 300 495 -195 350 17% Total Personnel:$339,617 $270,487 $365,420 $364,810 $403,691 $339,259 $64,432 $431,274 7% OPERATIONS & MAINTENANCE: Programs, Audiovisual 12,000 10,453 12,000 10,896 14,000 8,256 5,744 12,000 -14% Programs 3,000 1,540 3,000 2,963 4,000 2,690 1,310 4,000 0% Office Supplies 2,500 2,566 2,500 3,462 2,750 3,907 -1,157 2,750 0% Special Dept. Supp.7,500 4,850 7,500 18,477 10,575 8,283 2,292 9,200 -13% Postage 2,500 2,036 2,500 4,013 1,500 1,827 -327 2,000 33% Grants/Gifts/Memorials 2,000 0 2,000 0 2,000 0 2,000 2,000 0% Advertising 250 69 250 395 250 0 250 250 0% Printing and Binding 200 0 200 14 700 88 612 700 0% Travel and Meetings 500 85 500 636 1,000 1,320 -320 2,300 130% Subscriptions/Memberships 700 649 700 621 700 707 -7 700 0% Periodicals 5,500 5,439 5,500 5,471 6,644 6,660 -16 7,632 15% Laser Cat Subscription 2,000 0 2,000 4,098 2,000 0 2,000 2,050 2% Personnel Training 500 450 500 179 500 0 500 500 0% Custodial/Cleaning Supplies 15,000 9,831 15,000 13,015 14,000 9,466 4,534 14,000 0% Supplies-Building 1,500 1,153 1,500 507 1,500 1,164 336 2,205 47% Telephone/Communications 5,000 4,240 5,000 4,986 5,000 4,111 889 5,000 0% Lan Network Maintenance 5,000 3,325 5,000 5,895 5,000 3,889 1,111 5,000 0% Utilities 25,000 19,221 29,000 20,945 29,919 17,075 12,844 30,546 2% Internet Services 0 0 0 0 3,000 2,742 0 3,000 0% Internet Filtering 3,000 1,339 1,000 784 800 0 800 800 0% Repair & Maintenance Equipment 3,000 2,224 3,000 2,393 12,031 10,987 1,044 12,782 6% Lynx System Maintenance 5,500 7,007 20,000 16,890 16,000 7,695 8,305 16,000 0% Computer Equipment Repair Materials 0 0 1,000 340 1,000 193 807 1,000 0% Repair & Maintenance Building and Grounds 5,500 5,585 5,500 8,613 3,750 4,432 -682 4,580 22% Open Access 100 0 100 0 100 0 100 100 0% Security System Monitoring 1,000 585 1,000 630 1,000 420 580 1,000 0% Books, Adult and Child 87,000 52,317 52,318 47,205 60,131 39,833 20,298 59,766 -1% Miscellaneous 500 206 500 249 500 591 -91 250 -50% Courier 2,500 1,251 3,500 4,262 5,000 1,904 3,096 5,500 10% Software Automation 1,000 2,138 1,000 200 1,000 1,430 -430 3,800 280% Administrative Expenses 0 0 0 0 0 0 0 250 100% Small Furniture Repair 0 0 0 0 0 0 0 250 100% Hardware Recycling 0 0 0 0 0 0 0 300 100% Total Operations and Maintenance:$199,750 $138,559 $183,568 $178,139 $206,350 $139,670 $66,680 $212,211 3% CAPITAL OUTLAY: Capital, Building 500 0 500 25 4,500 4500 0 2,500 -44% Capital, Equipment 43,000 5,057 43,000 27,585 13,447 6,447 7,000 48,089 258% Total Capital Outlay:$43,500 $5,057 $43,500 $27,610 $17,947 $10,947 $7,000 $50,589 182% TOTAL LIBRARY OPERATING FUND $582,867 $414,103 $592,488 $570,559 $627,988 $489,876 $138,112 $694,074 11% TOTAL LIBRARY RESERVE FUND $0 $0 $0 $0 $80,935 $80,935 $0 $160,000 98% TOTAL RESERVE FUND-AUTOMATION MIGRATION $0 $0 $0 $0 $0 $0 $0 $12,540 TOTAL LIBRARY FUND $582,867 $414,103 $592,488 $570,559 $708,923 $570,811 $138,112 $866,614 22% Page 8 of 9WATER FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference OPERATIONS & MAINTENANCE: Operating Fees Paid to United Water 0 0 0 0 0 0 0 255,210 100% City Staff Overhead 0 0 0 0 0 0 0 22,440 100% Engineering Services 5,000 6,873 7,500 24,358 25,000 23,126 1,874 25,000 0% Legal Services 5,000 14,078 10,000 52,988 15,000 61,059 -46,059 60,000 300% Miscellaneous Legal Services 0 10,064 2,500 0 2,500 0 2,500 0 -100% Water Master Plan 25,000 18,212 0 1,820 0 3,398 -3,398 0 100% United Water/Fire Flow 2,000 1,369 2,000 1,712 1,000 1,369 -369 1,550 55% Repair and Maintenance 1,000 0 1,000 342 1,000 0 1,000 0 -100% Total Operations and Maintenance:$38,000 $50,596 $23,000 $81,220 $44,500 $88,952 -$44,452 $364,200 718% 100% CAPITAL OUTLAY:100% Capital, Construction Projects 205,003 0 197,021 0 213,614 12,944 200,670 40,563 -81% Capital Improvements - Update Water Master Plan 0 0 0 0 0 0 0 25,500 Capital Meter Sets - EM2 12,000 11,640 12,000 12,240 12,000 7,200 4,800 6,000 -50% Total Capital Outlay:$217,003 $11,640 $209,021 $12,240 $225,614 $20,144 $205,470 $72,063 -68% 100% TOTAL WATER FUND $255,003 $62,236 $232,021 $93,460 $270,114 $109,096 $161,018 $436,263 62% CAPITAL PROJECTS PARK FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference Hill Road Property - Purchase ACDH 0 0 20,000 0 20000 0 20,000 0 -100% Hill Road Park Development 0 0 25,000 23,985 167560 2,665 164,895 491818 194% Heritage Park Restroom Facility 0 0 30,000 28,135 0 0 0 0 100% System Improvements 445,961 0 59,500 20,426 #0 8,333 -8,333 0 100% TOTAL CAPITAL PROJECTS PARK FUND:$445,961 $0 $134,500 $72,546 #$187,560 $10,998 $176,562 $491,818 162% BLOCK GRANT FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference Land Project 0 0 392,000 392,000 0 0 0 0 100% Miscellaneous Construction Expenses 0 0 28,000 21,184 7000 1,062 5,938 0 -100% TOTAL BLOCK GRAND FUND:$0 $0 $420,000 $413,184 $7,000 $1,062 $5,938 $0 -100% Page 9 of 9HISTORICAL COMMISSION FUND EXPENDITURES BY FUND, OBJECT AND SUBOBJECT FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Major Objects and Subobjects Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference OPERATIONS AND MAINTENANCE: Office Supplies 500 114 500 14 200 57 143 200 0% Utilities 1,500 1,524 2,000 1,552 2,000 1,364 636 2,000 0% Miscellaneous 200 0 200 1,249 200 53 147 200 0% Maintenance and Repair 1,000 0 1,000 290 1,000 55 945 1,000 0% Total Administrative Department:$3,200 $1,638 $3,700 $3,105 $3,400 $1,529 $1,871 $3,400 0% GRANTS:$5,000 $0 $5,000 $0 $5,000 $0 $5,000 $5,000 0% CAPITAL OUTLAY: Capital Expenditures-Equipment 2,000 0 2,000 0 800 0 800 800 0% Capital Expenditures-Furniture 2,000 0 2,000 2,297 500 0 500 500 0% Capital Expenditures-Building 1,122 0 1,479 0 800 0 800 800 0% Capital Expenditures-Other 500 0 500 0 879 0 879 1353 54% Total Capital Outlay:$5,622 $0 $5,979 $2,297 $2,979 $0 $2,979 $3,453 16% TOTAL HISTORICAL COMMISSION FUND $13,822 $1,638 $14,679 $5,402 $11,379 $1,529 $9,850 $11,853 4% TOTAL EXPENDITURES FOR ALL FUNDS FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 03/04 FY 03/04 YTD FY 04/05 FY 04/05 Budgeted Actual Budgeted Actual Budgeted YTD JULY Difference Budgeted % Difference GENERAL FUND 3,825,783 3,536,789 3,698,835 3,685,437 4,365,275 2,307,037 2,058,238 4,852,532 11% CITY HALL CONSTRUCTION FUND 0 0 4,489,890 861 2,664,206 0 2,664,206 0 -100% LIBRARY/GENERAL OBLIGATION BOND FUND 273,105 234,769 263,213 235,281 255,018 235,514 19,504 254,312 0% LIBRARY - CAPITAL IMPROVEMENT FUND 10,278 3,140 0 0 0 0 0 0 0% BLOCK GRANT FUND 0 0 420,000 413,184 7,000 1,062 5,938 0 -100% LIBRARY FUND 582,867 414,103 592,488 570,559 708,923 489,876 219,047 866,614 22% WATER FUND 255,003 62,236 232,021 93,460 270,114 109,096 161,018 436,263 62% CAPITAL PROJECTS PARK FUND 445,961 0 134,500 72,546 187,560 10,998 176,562 491,818 162% HISTORICAL COMMISSION FUND 13,822 1,638 14,679 5,402 11,379 1,529 9,850 11,853 4% 0 100% TOTAL ALL FUNDS $5,406,819 $4,252,675 $9,845,626 $5,076,730 $8,469,475 $3,155,112 5,314,363 $6,913,392 -18% FOOTNOTES: This document contains changes noted during the August 17, 2004, meeting of the Eagle City Council.