Finance - Budgets - Amended Budget Rollup FY 2013/2014 - 12/10/2013Budget Rollup FY 2013/2014 **AMENDED BUDGET
APPROVED CITY COUNCIL 12/10/2013
FY 11/12
Budgeted
FY 12/13
Budgeted
FY 13/14
Total Revenue Projected $ 5,570,948 $ 6,521,800 $ 7,054,909
** With Additional Carry Forward
of $162,024
Expenditures
General Admin (No CC Benefits) $ 3,807,481 $ 4,792,471 $ 4,429,021
Executive $ 58,933 $ 58,835 $ 69,345
Clerk Dept $ 246,321 $ 245,264 $258,223**Building Dept $ 266,050 $ 280,758 $413,630
P&Z Dept $ 371,455 $ 397,984 $545,513
**Park/Rec & Facilities Dept $0 $0 $1,339,177
P&R Dept $0 $363,053 $0
Facilities Dept $0 $383,435 $0
Public Works Dept $820,708 $0 $0
Total Expenditures Projected $ 5,570,948 $ 6,521,800 $ 7,054,909
$0 $0 $0
STAND ALONE FUNDS FY 11/12
Budgeted
FY 11/12
Budgeted
FY 12/13
Revised 7/23/12
Library Fund
Library Fund Revenue $ 1,131,270 $ 1,118,277 $1,261,972
Library Fund Expenditures $ 1,131,270 $ 1,118,277 $1,261,972
Total Library Fund $0 $0 $0
Water Fund
Water Fund Revenue $ 771,701 $ 1,395,382 $1,166,068 Water Fund Expenditures $ 771,701 $ 1,395,382 $1,166,068
Total Water Fund $0 $0 $0
STAND ALONE FUNDS FY 11/12
Budgeted
FY 11/12
Budgeted
FY 12/13
Revised 7/23/12
Museum Fund
Museum Revenue $ 64,933 $ 32,195 $42,280
Museum Expenditures $ 64,933 $ 32,195 $42,280
Total Museum Fund 0 0 $0
Historic Commission Fund Revenue $2,000 $3,000 $5,000
Expenditures $2,000 $3,000 $5,000
Total Historic Commmission $0 $0 $0
Arts Commission Fund
**Commission Revenue $ 41,500 $ 58,900 $53,124
** Commission Expenditures $ 41,500 $ 58,900 $53,124
Total Art Comm Fund $0 $0 $0
Library Bond Fund
Revenue $ 246,270 $ 244,319 $250,250
Expenditures $ 246,270 $ 244,319 $250,250
Balance $0 $0 $0
City Hall Bond Fund
Revenue $0 $0 $105,438
Expenditures $0 $0 $105,438
Total CH Bond Fund $0 $0 $0
Park Fund Revenue $ 347,700 $ 563,476 $1,095,050 Expenditures $ 347,700 $ 563,476 $1,095,050
Total Park Fund $0 $0 $0
FY 11/12
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
Streamside Fund
Revenue $ 5,000 $ 5,000 $5,000
Expenditures $ 5,000 $ 5,000 $5,000
Total Streamside Fund $0 $0 $0
Tree Fund
Revenue $ 26,790 $ 22,420 $20,714
Expenditures $ 26,790 $ 22,420 $20,714
Total Tree Fund $0 $0 $0
Eagle Economic Development
Revenue $0 $100,000 $100,000
Expenditures $0 $100,000 $100,000
Total Economic Deveopment Fund $0 $0 $0
BUDGET TOTAL: $ 8,208,112 $ 10,064,769 $11,159,805
CITY OF EAGLE REVENUE PROJECTIONS FY 2013/2014
AMENDED BUDGET ADOPTED BY CC 12/10/13
REVENUE BY FUND, OBJECT, AND SUBOBJECT ***Added new accounts 10/11/13
Major Objects and Subobjects FY 11/12 FY 12/13 FY 12/13
INCREASED REVENUE - CARRY OVER (01-0308-00-00)$0 $0 $162,024
CARRY OVER (01-0308-00-00)1 $500,000 $657,921 $1,283,056
RESERVE FUND - 1ST QTR EXPENDITURES (01-0309-01-00) $1,100,000 $1,100,000 $1,200,000
RESERVE FUND - CITY HALL PURCHASE (01-0309-02-00)$98,188 $693,614 $0
PROPERTY TAX REVENUE (01-0311-00-00)$883,238 $977,050 $722,160
OTHER TAX REVENUE:
Penalty and Interest on Property Taxes (01-0311-01-00)$7,000 $7,000 $7,000
Franchise Fees:
Franchise/Eagle Water Co. - 1% (01-0316-10-00)7,500 7,500 7,500
Franchise/United Water Company - 1% (01-0316-10-02)5,700 5,700 7,000
Franchise/Int. Gas 3% (Yearly) (01-0316-11-00) 210,000 220,000 195,000
Franchise/Trash 8% (Quarterly) (01-0316-13-00) 125,000 130,000 140,000
Franchise/Idaho Power 1% (Quarterly) (01-0316-14-00) 115,000 125,000 140,000
Franchise/Cable 5% (01-0316-12-00) 110,000 100,000 105,000
TOTAL FRANCHISE FEES:$573,200 $588,200 $594,500
INTERGOVERNMENTAL:
Urban Renewal District - Loan Payment (01-0335-20-00)30,000 0 0
State Revenue Sharing (Quarterly) (01-0335-60-00)956,639 1,018,300 1,102,568
State Sales Tax (Quarterly) (01-335-50-00) 110,836 153,299 175,429
State Liquor (Quarterly) (01-0335-10-00)326,230 276,000 254,000
TOTAL INTERGOVERNMENTAL:$1,423,705 $1,447,599 $1,531,997
Major Objects and Subobjects FY 11/12 FY 11/12 FY 12/13
Revised
RESTRICTED FUNDS & PASS THROUGH (PT)
Community Promotion/Special Events Donations (01-0376-07-00)0 5,000 0
Awin Mgmnt (BFI) Education-Add Srvs (01-0350-03-00)108,000 74,368 0
Cash Surities - Land Use Applications (01-0203-01-01)217,810 231,597 291,082
Mayor's Youth Action Council (01-350-0400)200 200 1,009
Field of Honor (01-0350-05-00)2,000 3,982 5,870
Replacement Fund: Trees, light poles, sidewalks 0 0 0
TOTAL RESTRICTED FUNDS & PASS THROUGH:$328,010 $315,147 $297,961
LICENSES AND PERMITS:
Alcoholic Beverage License (01-0321-10-00)18,000 18,000 25,000
Business License (01-0321-30-00) 12,500 12,500 12,500
TOTAL BUSINESS LICENSES & PERMITS:$30,500 $30,500 $37,500
BUILDING DEPARTMENT PERMITS AND FEES:
Building Permits (01-0322-10-00)254,258 300,000 425,000
Building Permits Appeals (01-0322-10-01)0 0 0
Plan Review Fee-Bldg Dept (01-0322-12-00)93,600 93,600 148,750
Energy Standards (01-0322-13-00)4,680 4,680 8,500
Grading-Drainage Permit Fees (01-0322-21-00)0 0 0
Electrical Insp Admin Reimb Fees (01-0341-10-04) 2,340 2,340 4,000
Drainage Fees (01-0341-13-01)624 624 0
Flood Plain-Eng Fee Deposit (01-0341-13-03)0 0 0
Flood Plain Applications (01-0341-13-04 0 0 0
ACHD Impact Processing Fees (01-0322-19-00)780 780 3,400
*(PT) Plumbing Inspection Fees (01-0322-15-00)31,200 31,200 84,000
*(PT) Mechanical Inspection Fees (01-0322-16-00) 31,200 31,200 84,000
TOTAL BUILDING DEAPARTMENT PERMITS & FEES:$418,682 $464,424 $757,650
Major Objects and Subobjects FY 11/12 FY 11/12 FY 12/13
Revised
PLANNING & ZONING DEPARTMENT PERMITS AND FEES:
Annex/Zoning Permits (01-0322-11-00)35,000 38,000 120,000
PZ Inspection Fees (01-0322-11-01)1,280 2,000 2,000
PZ Plan Review Fees (01-0322-11-02)1,500 10,000 11,000
Street Light Inspection Fees (01-0322-17-00)70 70 100
Surety/Letter of Credit Fees (01-0322-18-00)200 200 200
M3 Staff Time Reimbursement (01-0341-15-00)10,000 18,000 20,000
Tree City USA Grant (01-0331-60-00) 175 175 175
TOTAL PLANNING & ZONING PERMITS & FEES:$48,225 $68,445 $153,475
PARK/REC - FACILITIES FEES:
Vendor Lease Payments-Parks (01-0383-04-00)1,050 1,050 1,050
Park Reservation Fees (01-0350-20-00)13,580 13,580 13,580
*(PT) Mayor's Cup Golf Tournament 01-0350-01-00)3,500 3,500 1,000
Idaho Power Substation/Water usage (01-0383-01-00)120 120 120
TOTAL PARK/REC - FACILITIES FEES:$18,250 $18,250 $15,750
PARK/REC - FACILITIES RESTRICTED FUNDS:
Awin Mgmnt (BFI) Education-Add Srvs (01-0315-01-00)108,000 74,368 56,704
Replacement Fnd: Trees, lite poles, sidewalks (01-0315-02-00)0 0 100,000
Program Fees Revenue (01-0315-03-00)0 0 0
TOTAL PARK/REC-FACILITIES RESTRICTED FUND:$108,000 $74,368 $156,704
COURT FINES & FEES:
City Court Fines & Fees (01-0338-40-00)76,000 81,000 60,000
Citation Fees/Code Enforcement (01-0338-41-00)100 100 100
TOTAL COURT FINES & FEES:$76,100 $81,100 $60,100
MISCELLANEOUS PERMITS AND FEES:
URA Reimbursement-Staff & Costs (01-0384-01-00)0 500 0
CID Reimbursement-Staff & Costs (01-0341-17-00)0 6,200 8,732
Engineering Fees Collected from Developers (01-0341-13-00)15,000 15,000 15,000
Attorney Fees Collected from Developers (01-0341-14-00)35,000 35,000 35,000
Miscellaneous Permits/Fees/Licenses (01-0341-11-00)4,000 4,000 4,000
Animal License Fees (01-0341-12-00)5,000 5,000 5,500
TOTAL MISCELLANDEOUS PERMITS & FEES:$9,000 $65,700 $68,232
CHARGES FOR SERVICES:
Printing, Duplication and Publishing (01-0379-01-00)150 150 100
Miscellaneous (01-0379-00-00)500 500 500
TOTAL CHARGES FOR SERVICES:$650 $650 $600
Major Objects and Subobjects FY 11/12 FY 11/12 FY 12/13
Revised
INVESTMENTS:
Bank Investment Interest (01-0371-25-00)4,000 4,000 4,500
Total Investments:$4,000 $4,000 $4,500
MISCELLANEOUS:
Lease Payments-City Hall Property (01-0383-06-00)1,000 1,000 0
Room Reservations (01-0383-09-00)700 700 1,200
Miscellaneous Reimburseables (01-0383-05-00) 500 500 500
TOTAL MISCELLANEOUS $484,200 $490,336 $1,700
TOTAL REVENUE:$6,002,948 $7,009,936 $7,054,909
CITY OF EAGLE REVENUE PROJECTIONS FY 13/14 AMENDED BUDGET ADOPTED BY CC 12/10/13
REVENUE BY FUND, OBJECT, AND SUBOBJECT ***Added new accounts 10/11/13
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
INCREASED REVENUE - CARRY OVER (01-0308-00-00)$162,024 City Clerk/Treasurer determined there would be additional carry forward funds in the amount of
$162,024 - 12/10/13 CC Approved the Amended Budget amount
CARRY OVER (01-0308-00-00)$500,000 Placeholder amount
Potential Carry Over Funds:
$27,823 $27,823 - Increased Revenue/Over Expenditures June 2013
$116,968 $116,968 - Increased Revenue from July Property Tax Collection
$35,000 $35,000 - Increased Revenue from July Franchise Fee Collections
SUBTOTAL ADDITIONAL CARRY OVER:$300,000 $300,000 - Increased Revenue from Building Permit Fees through end of fiscal year
$479,791
$110,624 7/25/13 Additional Carry Over to balance budget (increase Police Contract & PZ Personnel)
$192,641 8/5/2013 - updated Carry Over thru July 2013
TOTAL POTENTIAL CARRY OVER:$1,283,056
RESERVE FUND - 1ST QTR EXPENDITURES (01-0309-01-00) $1,200,000
RESERVE FUND - CITY HALL PURCHASE (01-0309-02-00)$0 Paid on the CH Bond FY 12/13
PROPERTY TAX REVENUE (01-0311-00-00)$1,060,306 6/25/13 CC MEETING Property taxes with 3% - $1,996,466
Division of Property Taxes: Library Budget Request $936,160 balance to City $1,060,306
With New Construction Tax Roll & Annexation Values $915,626 7/11/13 CC MEETING Property taxes No 3% - No Foregone - Reduction for City Hall Bond Election
Savings of $260,230 minus CH Bond Fund Payment for FY 13/14 of $105,833 - Diff $105,397
Division of Property Taxes: Library Budget Request $936,160 balance to City $847,759
$722,160 8/5/13 Receipt of July Values from Ada Co Assessor - taxable value down
TOTAL PROPERTY TAX REVENUE:$722,160
OTHER TAX REVENUE:
Penalty and Interest on Property Taxes (01-0311-01-00)$7,000 Based on FY 12/13 Collections
Franchise Fees:
Franchise/Eagle Water Co. - 1% (01-0316-10-00)7,500
DO NOT
USE
Based on FY 11/12 Collections 7,500 Average Quarterly Collection FY 12/13 $1,957
Franchise/United Water Company - 1% (01-0316-10-02)7,000
DO NOT
USE
Based on FY 11/12 Collections 7,000 Average Quarterly Collection FY 12/13 $1,767
Franchise/Int. Gas 3% (Yearly) (01-0316-11-00) 195,000
DO NOT
USE
Based on FY 11/12 Collections 195,000 Annual payment
Franchise/Trash 8% (Quarterly) (01-0316-13-00) 140,000
DO NOT
USE
Based on FY 11/12 Collections 140,000 Average Quarterly Collection FY 12/13 $36,660
Franchise/Idaho Power 1% (Quarterly) (01-0316-14-00) 140,000
DO NOT
USE
Based on FY 11/12 Collections 140,000 Average Quarterly Collection FY 12/13 $37,957
Franchise/Cable 5% (01-0316-12-00) 105,000
DO NOT
USE
Based on FY 11/12 Collections 105,000 Based on average FY 12/13 collection - FY 12/13 - 2 Quarterly Collections $52,682
TOTAL FRANCHISE FEES:$594,500
INTERGOVERNMENTAL:
Urban Renewal District - Loan Payment (01-0335-20-00)0
DO NOT
USE
0 Final Payment received in FY 11/12
State Revenue Sharing (Quarterly) (01-0335-60-00)1,102,568
DO NOT
USE
AIC projections $1,102,568 1,102,568 AIC Estimated Revenue
State Sales Tax (Quarterly) (01-335-50-00) 175,429
DO NOT
USE
AIC projections $175,429 175,429 AIC Estimated Revenue
FY 12/13 Revenue for 3 quarters $126,355 - Average per qtr $42,118 - over budget projections
State Liquor (Quarterly) (01-0335-10-00)254,000
DO NOT
USE
Final distribution in August 254,000 FY 12/13 $21,988 Below Budget Projections - Qtr Revenue $63,503.00 - Revenue for 3 quarters $190,509
Total FY 12/13 Revenue $254,012
TOTAL INTERGOVERNMENTAL:$1,531,997
RESTRICTED FUNDS & PASS THROUGH (PT)
Community Promotion/Special Events Donations (01-0376-07-00)0
DO NOT
USE
Moved to Parks & Recreation as an expenditure
Awin Mgmnt (BFI) Education-Add Srvs (01-0350-03-00)0
DO NOT
USE
Moved to Parks & Recreation Restricted Fund
Cash Surities - Land Use Applications (01-0203-01-01)291,082
DO NOT
USE
Cash Surities paid by Developers on Land Use Applications 291,082 Accounting as of 7/39/13
Mayor's Youth Action Council (01-0350-04-00)1,009
DO NOT
USE
1,009 Accounting as of 8/5/13
Field of Honor (01-0350-05-00)5,870
DO NOT
USE
Will have carry over amount end of July-collecting rev/exp 5,870 Accounting as of 8/5/13
Trees, light poles, sidewalks $0
DO NOT
USE
Replacement Fund 0 Moved to Parks & Recreation Restricted Fund
TOTAL RESTRICTED FUNDS & PASS THROUGH:$297,961
LICENSES AND PERMITS:
Alcoholic Beverage License (01-0321-10-00)25,000
DO NOT
USE
Projection based on number of Licenses issued in FY 12/13 25,000
Business License (01-0321-30-00)12,500
DO NOT
USE
Projection based on number of Licenses issued in FY 12/13 12,500 Business License Fees will be used to fund Community Promotions and Special Events
TOTAL LICENSES AND PERMITS:$37,500
BUILDING DEPARTMENT PERMITS AND FEES:
Building Permits (01-0322-10-00)425,000
DO NOT
USE
Based on 170 new home residential permits 425,000 Revenue based on a average permit cost of $2,500
Building Permits Appeals (01-0322-10-01)0
DO NOT
USE
0
Plan Review Fee-Bldg Dept (01-0322-12-00)148,750
DO NOT
USE
Based on 170 new home residential permits 148,750 Plan review fee is 35% of permit cost
Energy Standards (01-0322-13-00)8,500
DO NOT
USE
Based on 170 new home residential permits 8,500 Energy Standard revenue is $50 per New Home Permit
Grading-Drainage Permit Fees (01-0322-21-00)0
DO NOT
USE
0
Electrical InspAdmin Reimb Fees (01-0341-10-04) 4,000
DO NOT
USE
Based on 170 new home residential permits 4,000 City receives 10% of what the State collects in permitals
Drainage Fees (01-0341-13-01)0
DO NOT
USE
0
Flood Plain-Eng Fee Deposit (01-0341-13-03)0
DO NOT
USE
0
Flood Plain Applications (01-0341-13-04)0
DO NOT
USE
0
ACHD Impact Processing Fees (01-0322-19-00)3,400
DO NOT
USE
Money collected from ACHD for collecting their impact fees 3,400 Based on 170 New Home Residential permits
$20 for each building permit
PERMITS & FEES SUBTOTAL:$589,650
PASS THROUGH (PT)
*(PT) Plumbing Inspection Fees (01-0322-15-00)84,000
DO NOT
USE
Based on 30 new residential permits 84,000 Based on 170 new home residential permits - Revenue is 50% of actual permit fee
*(PT) Mechanical Inspection Fees (01-0322-16-00) 84,000
DO NOT
USE
Based on 30 new residential permits 84,000 Based on 170 new home residential permits - Revenue is 45% of actual permit fee
PASS THROUGH (PT) SUBTOTAL:$168,000
TOTAL BUILDING DEAPARTMENT PERMITS & FEES:$757,650
PLANNING & ZONING DEPARTMENT PERMITS AND FEES:
Annex/Zoning/DR/CUP Permits (01-0322-11-00)120,000
DO NOT
USE
120,000 Based on projected building permits
PZ Inspection Fees (01-0322-11-01)2,000
DO NOT
USE
2,000 Based on Projected applications for FY 12/13
PZ Plan Review Fees (01-0322-11-02)11,000
DO NOT
USE
11,000 Based on projected building permits
Street Light Inspection Fees (01-0322-17-00)100
DO NOT
USE
100
Surety/Letter of Credit Fees (01-0322-18-00)200
DO NOT
USE
200
Tree City USA Grant (01-0331-60-00) 175
DO NOT
USE
175
M3 Staff Time Reimbursement (01-0341-15-00)20,000
DO NOT
USE
20,000 Based on projected staff time
M3 Environmental Conservation Srvs (01-0341-15-01)0
DO NOT
USE
0
TOTAL PLANNING & ZONING PERMITS & FEES:$153,475
PARK/REC - FACILITIES FEES:
Vendor Lease Payments-Parks (01-0383-04-00)1,050
DO NOT
USE
1,050 Based on FY 12/13 Collections
Park Reservation Fees (01-0350-20-00)13,580
DO NOT
USE
13,580 Based on FY 12/13 Collections
*(PT) Mayor's Cup Golf Tournament 01-0350-01-00)1,000
DO NOT
USE
1,000
Idaho Power Substation/Water usage (01-0383-01-00)120
DO NOT
USE
120
TOTAL PARK/REC-FACILITIES FEES:$15,750
PARK/REC - FACILITIES RESTRICTED FUNDS:
Awin Mgmnt (BFI) Education-Add Srvs (01-0315-01-00)56,704
DO NOT
USE
56,704 Based on FY 12/13 Collections + Carry Forward
Trees, light poles, sidewalks (01-0315-02-00)$100,000
DO NOT
USE
Replacement Fund 100,000 Trees, light poles, sidewalks
Program Fees Revenue (01-0315-03-00)$0
DO NOT
USE
0
TOTAL PARK/REC-FACILITIES RESTRICTED FUND:$156,704
COURT FINES & FEES:
City Court Fines & Fees (01-0338-40-00)60,000
DO NOT
USE
60,000 Based on FY 12/13 Collections thru May 2013 - 7/16/12 CC use projection from City Prosecutor
Citation Fees/Code Enforcement (01-0338-41-00)100
DO NOT
USE
100
TOTAL COURT FINES & FEES:$60,100
MISCELLANEOUS PERMITS AND FEES:
URA Reimbursement-Staff & Costs (01-0384-01-00)0
DO NOT
USE
0
CID Reimbursement-Staff & Costs (01-0341-17-00)8,732
DO NOT
USE
8,732 Per CID Budget for FY 13/14
Engineering Fees Collected from Developers (01-0341-13-00)15,000
DO NOT
USE
15,000 Placeholder amount - varies each year
Attorney Fees Collected from Developers (01-0341-14-00)35,000
DO NOT
USE
35,000 Placeholder amount - varies each year
Miscellaneous Permits/Fees/Licenses (01-0341-11-00)4,000
DO NOT
USE
4,000
Animal License Fees (01-0341-12-00)5,500
DO NOT
USE
5,500 Based on FY 12/13 Collections
TOTAL MISCELLANDEOUS PERMITS & FEES:$68,232
CHARGES FOR SERVICES:
Printing, Duplication and Publishing (01-0379-01-00)100
DO NOT
USE
100 Based on FY 12/13 Collections
Miscellaneous (01-0379-00-00)500
DO NOT
USE
500 Placeholder amount - varies each year
TOTAL CHARGES FOR SERVICES:$600
INVESTMENTS:
Bank Investment Interest (01-0371-25-00)4,500
DO NOT
USE
4,500 Based on Fy 12/13 Collections
Total Investments:$4,500
MISCELLANEOUS:
Lease Payments-City Hall Property (01-0383-06-00)0
DO NOT
USE
0 Bond Election passed FY 12/13 - City to purchase the City Hall Building
Room Reservations (01-0383-09-00)1,200
DO NOT
USE
1,200
Miscellaneous Reimburseables (01-0383-05-00) 500
DO NOT
USE
500 Placeholder amount recommended by auditor - actual collection varies each year
TOTAL MISCELLANEOUS $1,700
TOTAL REVENUE:$7,054,909
City of Eagle
Salaries
SALARY ROLLUP
AMENDED BUDGET ADOPTED BY CC 12/10/13
Base Total %Number of
Dept/Fund Description Salaries Benefits Costs Benefits Employee's
General Admin CC 35,700$ 46,056$ 81,756$ 56%4
Admin Assist 27,040$ Include above 27,040$ 0%1
Gen Admin Totals:62,740$ 46,056$ 108,796$ 42%5
Executive Department 50,000$ 12,265$ 62,265$ 20%1
Clerk Dept 182,186$ 72,457$ 254,643$ 28%3
Building Dept 173,633$ 83,887$ 257,520$ 33%3
Building Dept-New Admin Clrk 44,000$ 1
P&Z Dept 275,834$ 122,831$ 398,665$ 31%5
PR-Facilities Department 10,000$ 77,053$ 253,141$ 30%4.8
PR-Facilities Project Employee 38,689$
Museum 22,495$ 4,375$ 26,870$ 16%1
Library Fund-Full Time 375,684$ 182,251$ 557,935$ 33%8
Permanent Part Time 128,513$ -$ 128,513$ 0%10
Relief 3,349$ -$ 3,349$ 0%
Library Totals:507,546$ 182,251$ 689,797$ 18
Total Employee Costs 570,286$ 601,175$ 2,051,697$ 29%40.8
Stand Alone Funds
Water Fund 165,536$ 87,133$ 252,669$ 34%3.2
TOTAL: $ 735,822 $ 688,308 $ 2,304,366 30%44
GENERAL ADMINISTRATION BUDGET FY 13/14
AMENDED BUDGET ADOPTED BY CC 12/10/13
EXPENDITURES
Major Objects and Subobjects
FY 11/12
Budget
FY 12/13
Budget
FY 13/14
Budget
RESERVE FUND-1ST QTR EXPENDITURES (01-0410-01-00)$1,100,000 $1,200,000 $1,256,980
RESERVE FUND-1ST QTR EXPENDITURES-AMENDED BUDGET(01-0410-01-00)$0 $0 $43,300
RESERVE FUND-CITY HALL PURCHASE (01-0410-05-00)$212,467 $825,925 $0
PERSONNEL:
City Council (01-0415-11-00)23,842 23,842 35,700
IT Support Specialist (01-0415-10-00)53,632 0 0
Administrative Clerk (New) (01-0415-10-00)0 20,800 27,040
FICA (01-0415-21-00)5,927 3,415 4,800
PERSI (01-0415-22-00)8,230 4,742 7,246
Worker's Compensation (01-415-24-00)325 187 157
Unemployment Benefits (01-0415-28-00) 10,000 15,000 15,000
Insurance (Admin Clerk) (01-0415-25-00)10,000 10,964 13,783
Insurance 3 Months for City Council (01-0415-25-00)4,805 0 0
HRA Billing - Premium Buy Down (01-0415-23-00)4,752 4,752 4,752
Cobra Administration (01-0415-23-01)80 144 144
Worker's Compensation-Boards/Commissions (01-415-24-00)174 174 174
TOTAL PERSONNEL:$121,767 $84,020 $108,796
RESTRICTED FUNDS & PASS THROUGH (PT)
Community Promotion/Special Events Donations (01-0422-03-01) 0 5,000 0
Awin Management(BFI) Education-Add Srvs (01-0443-06-00)0 74,368 0
Cash Surities - Land Use Applications (01-0203-01-01)217,810 231,597 291,082
Mayor's Youth Action Council (01-0422-05-00) 200 200 1,009
Field of Honor (01-0422-06-00)2,000 3,982 6,004
Boise Philharmonic Concerts (01-0422-09-00) 0 0 5,000
TOTAL RESTRICTED FUNDS & PASS THROUGH:$220,010 $315,147 $303,095
CONTRACT & AGREEMENTS:
Legal (01-0416-02-00)85,000 85,000 85,000
Mimura & Associates Prosecution Srvs (01-0416-05-00)45,000 53,400 53,400
Contract Animal Control (01-0416-06-00)42,264 42,264 47,264
Engineer (01-0416-07-00)4,500 4,500 4,500
Auditor (01-0416-08-00)9,800 10,000 10,200
Law Enforcement (01-0416-09-00) 1,351,038 1,549,182 1,691,874
Senior Center Community Van (01-0416-10-00)14,660 0 0
Database & Web Page Management (01-0416-16-00)2,500 0 0
Bond Payment - City Hall Bond (01-0416-39-00)0 0 105,833
City Hall - Lease Payments - Hawkins Smith (01-0416-21-00)142,405 142,405 0
City Hall - Deferred Lease Payments - Hawkins Smith (01-0416-21-00)0 13,005 0
City Hall - Operating Expenses - Hawkins Smith (01-0416-22-00)19,500 19,500 0
Equipment Leasing (copy machines-printers) (01-0416-24-00)15,662 14,000 19,100
Environmental Conservation-M3 (01-0416-32-00)0 0 0
Operational Reserve (01-0416-35-00)30,000 10,000 265,229
EEZ Street Lease Payments (01-0416-35-00)0 0 0
Library - Circulation Equipment Replacement (01-0465-08-00)0 60,000 0
Additional Reserve (Library Carry Over) (01-0416-36-00)72,947 0 0
IT Support Specialist-CAI Contract (01-0416-37-00)0 34,800 49,300
Web Page Design (01-0416-38-00)0 5,000 0
Manley Services (Premium Only Plan) (01-0416-31-00)150 150 150
TOTAL CONTRACT & AGREEMENTS:$1,835,426 $2,043,206 $2,331,850
ADMINISTRATION
P&Z Commissioners Compensation (01-0413-01-00)4,850 4,850 4,850
Election (01-0413-04-00)10,600 10,000 0
Office Supplies (01-0413-05-00)12,000 12,000 12,000
Printing, Duplication, and Publishing (01-0413-06-00)300 300 300
Postage (01-0413-07-00)3,500 3,500 3,500
Legal Advertising/Publication (01-0413-08-00)1,500 1,500 1,500
Insurance Property (01-0413-10-00)37,226 38,051 39,192
Professional Dues (01-0413-14-00)37,297 37,459 38,129
Utilities 660 E. Civic Lane (01-0413-16-00)23,000 23,000 23,000
Telecommunications (01-0413-19-00)13,620 12,000 12,000
Internet/Web Page Services (01-0413-21-00)500 1,500 1,500
Maintenance/Repair/Office Equip-Software (01-0413-23-00) 14,000 14,000 23,018
Miscellaneous (01-0413-25-00)500 500 500
Engineering Fees Collected from Developers (01-0413-31-00)35,000 35,000 35,000
Attorney Fees Collected from Developers (01-0413-33-00)15,000 15,000 15,000
Resource Materials (01-0413-28-00)1,000 1,000 1,000
Real Property Taxes (01-0413-29-00)160 160 160
Monitoring Alarm Systems (01-0413-34-00)1,400 1,400 1,400
ADMINISTRATION con't
Storage Shed Rental (01-0413-36-00)1,300 1,300 0
Background Check - Permits/Licenses (01-0413-37-00)500 500 1,500
TOTAL ADMINISTRATION:$213,253 $213,020 $213,549
PUBLIC AFFAIRS/COMMUNITY RELATIONS
Community Promotion/Special Events - Fireworks (01-0422-03-00)0 15,000 0
Public Relations (01-0422-01-00)100 1,000 1,000
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATION:$100 $16,000 $1,000
COMMUNITY PROJECTS
Historic Commission (01-0463-04-00)2,000 3,000 5,000
Museum (01-0463-01-00)64,933 31,695 41,580
Art's Commission (01-0463-00-00)0 0 6,524
TOTAL COMMUNITY PROJECTS:$66,933 $34,695 $53,104
CAPITAL OUTLAY:
Equipment (01-0465-03-00)20,447 34,574 35,366
TOTAL CAPITAL OUTLAY:$20,447 $34,574 $35,366
CAPITAL PROJECTS
VRT - Srv Enhancement-Hwy 44 Express (01-0468-10-00)15,458 15,884 16,281
ACHD-Ballantyne/State St/SH44 Intersection (01-0468-13-00)4,120 0 0
Hill Rd Improvements - ACHD (Collection Account) (01-0468-09-00)0 10,000 65,700
TOTAL COMMUNITY PLANNING PROJECTS:$19,578 $25,884 $81,981
TOTAL ADMINISTRATION EXPENDITURES:$3,809,981 $4,792,471 $4,429,021
GENERAL ADMINISTRATION - FY 13/14
AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 13/14
Projected
Line item
cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
RESERVE FUND - 1ST QTR EXPENDITURES (01-0410-01-00) $1,256,980 $1,200,000: $1,100,000 Reserve Amount from FY 11/12 & $100,000 from FY 12/13
7/11/13 CC added $100,000
Reduced by $43,020 to fund an additional Deputy full time
RESERVE FUND - 1ST QTR EXPENDITURES (01-0410-01-00) $43,300 12/10/13 CC Amended the Budget and Added $43,300 to the Reserve Fund
RESERVE FUND - CITY HALL PURCHASE (01-0410-05-00)$0 FY 12/13 $825,925 paid on the purchas of the City Hall Building
PERSONNEL:
City Council (01-0415-11-00)35,700 Salary Increase: Council President from $7,012 to $10,500 - Council from $5,610 to $9,000
IT Support Specialist (01-0415-10-00)0
Administrative Clerk (New) (01-0415-10-00)27,040 $13.00 an hour - Social media, marketing, assist Mayor, Clerks Dept and Bldg Dept
FICA (01-0415-21-00)4,800 CC + new Admin Clerk I
PERSI (01-0415-22-00)7,246 CC + new Admin Clerk I
Worker's Compensation (01-415-24-00)157 CC + new Admin Clerk I
Worker's Compensation-Boards/Commissions (01-415-24-00)174
Unemployment Benefits (01-0415-28-00) 15,000
Insurance (Admin Clerk) (01-0415-25-00)13,783 New Admin Clerk I
Insurance 3 Months for CC (01-0415-25-00)0
HRA Billing - Premium Buy Down (01-0415-23-00)4,752 CC + new Admin Clerk I
Cobra Administration (01-0415-23-01)144 CC + new Admin Clerk I
TOTAL PERSONNEL:$108,796 Total prior to increased CC salaries - $94,631 - Difference $16,314
RESTRICTED FUNDS
Community Promotion/Special Events Donations (01-0422-03-01) 0 DO NOT USE
0 Moved to Park & Rec Budget
Awin Management(BFI) Education-Add Srvs (01-0443-06-00)0 DO NOT USE
Moved to Park & Rec Budget
Cash Surities - Land Use Applications (01-0203-01-01)291,082 DO NOT USE
291,082 Cash Surieties paid by Developers
Mayor's Youth Action Council (01-0422-05-00)1,009 DO NOT USE
1,009 Accounting as of 7/4/13 Changed after sent to CC
Field of Honor (01-0422-06-00)6,004 DO NOT USE
Healing Fields will be self sustaining FY 12/13 6,004 Accounting as of 7/4/13 Changed after sent to CC
Boise Philharmonic Concerts (01-0422-09-00) 5,000 DO NOT USE
5,000 Added after CC meeting by CC Request
TOTAL RESTRICTED FUNDS & PASS THROUGH:$303,095
CONTRACT & AGREEMENTS:
Legal (01-0416-02-00)85,000 DO NOT USE
Base contract 85,000 Same as FY 12/13
Mimura & Associates Prosecution Services (01-416-05-00)53,400 DO NOT USE
53,400 Same as FY 12/13
Contract Animal Control (01-0416-06-00)47,264 DO NOT USE
47,264 $5,000 increase due to increased personnel costs, vehicle costs & vehicle mtnc & service
Engineer (01-0416-07-00)4,500 DO NOT USE
4,500 Same as FY 12/13
Auditor (01-0416-08-00)10,200 DO NOT USE
Contract Amount 10,200 annual
Law Enforcement (01-0416-09-00) 1,691,874 DO NOT USE
1,691,874 $39,842 increase due to personnel costs: 3% COL, increased PERSI & health care costs
Add Traffic Deputy for entire fiscal year instead of starting in April 2014.
Senior Center Community Van (01-0416-10-00)0 DO NOT USE
0 8/21/12 CC by motion did not fund the $14,660.00 for the Senior Center Van.
Database & Web Page Management (01-0416-16-00)0 DO NOT USE
Eliminated with IT Specialist Position 0
Bond Payment - City Hall Bond (01-0416-39-00)105,833 DO NOT USE
Preliminary #s 105,833 Payment from General Fund to cover the City Hall Bond payment for FY 13/14
City Hall - Lease Payments - Hawkins Smith (01-0416-21-00)0 DO NOT USE
Lease Agreement 0 5/21/13 Bond to purchase Eagle City Hall passed
City Hall - Deferred Lease Payments - Hawkins Smith (01-0416-21-00 0 DO NOT USE
Deferred Rent from FY 09/10 0 Payment made in FY 12/13
City Hall - Operating Expenses - Hawkins Smith (01-0416-22-00)0 DO NOT USE
Insurance and property taxes on City Hall building 0 5/21/13 Bond to purchase Eagle City Hall passed
Equipment Leasing (copy machines-printers) (01-0416-24-00)19,100 DO NOT USE
19,100 Copiers in Main File Roon, PZ File Room, Wide Format Printer
Environmental Conservation-M3 (01-0416-32-00)0 DO NOT USE
0
Operational Reserve (01-0416-35-00)265,229 DO NOT USE
40,229 FY 12/13 was $10,000
200,000 ACHD/City Cooperative Reserve
25,000 Economic Development
EEZ Street MOU - Approved by CC 2/26/13 0 DO NOT USE
Lease Payments (01-0416-35-00)CC 7/23/13 Removed $8,000 added to Operational Reserve
Lease Payments (01-0416-35-00)5 months @ $350 a month -3/1/13 - 2/28/14 - paid out of Operational Reserve Account Acct
Utility Payments (01-0416-35-00)Lease payments remainder of FY 13/14 - March - Sept @ $400/mo - 7 months
10/13 - 9/14 - Average utility payment for 9 mos = $568.55
Library RFID Equipment (01-0465-08-00)0 DO NOT USE
0 Payment made in FY 12/13
CONTRACT & AGREEMENTS con't
Additional Reserve (Library Carry Over) (01-0416-36-00)0 DO NOT USE
0
IT Support Specialist-CAI Contract (01-0416-37-00)49,300 DO NOT USE
49,300 FY 12/13 $34,800 - Increased hours needed for City Hall & Library
Web Page Design (01-0416-38-00)0 DO NOT USE
0
Manley Services (Premium Only Plan) (01-0416-31-00)150 DO NOT USE
Contract Amount 150 annual
TOTAL CONTRACT & AGREEMENTS:$2,331,850
ADMINISTRATION
P&Z Commissioners Compensation (01-0413-01-00)4,850 DO NOT USE
4,850
Election (01-0413-04-00)0 DO NOT USE
0 City General Election - Mayor & City Council
Office Supplies (01-0413-05-00)12,000 DO NOT USE
12,000
Printing, Duplication, and Publishing (01-0413-06-00)300 DO NOT USE
300
Postage (01-0413-07-00)3,500 DO NOT USE
3,500
Legal Advertising/Publication (01-0413-08-00)1,500 DO NOT USE
1,500
Insurance Property (01-0413-10-00)39,192 DO NOT USE
39,192 Semi-Annual payment
Professional Dues (01-0413-14-00)38,129 DO NOT USE
38,129
Utilities 660 E. Civic Lane (01-0413-16-00)23,000 DO NOT USE
23,000
Telecommunications (01-0413-19-00)12,000 DO NOT USE
12,000
Internet/Web Page Services (01-0413-21-00)1,500 DO NOT USE
1,500
Maintenance/Repair/Office Equip-Software (01-0413-23-00) 23,018 DO NOT USE
19,100 Copiers/printers/mailing system leases - FY 12/13 approx $18,306
3,918 Barracuda Backup Server - Cloud Storage, EU and IR
Miscellaneous (01-0413-25-00)500 DO NOT USE
500
Engineering Fees Collected from Developers (01-0413-31-00)35,000 DO NOT USE
35,000 Placeholder amount as the fees vary from year to year
ADMINISTRATION con't
Attorney Fees Collected from Developers (01-0413-33-00)15,000 DO NOT USE
15,000 Placeholder amount as the fees vary from year to year
Resource Materials (01-0413-28-00)1,000 DO NOT USE
1,000 Update Idaho Code Books and etc.
Real Property Taxes (01-0413-29-00)160 DO NOT USE
160
Monitoring Alarm Systems (01-0413-34-00)1,400 DO NOT USE
1,400
Storage Shed Rental (01-0413-36-00)0 DO NOT USE
0
Background Check - Permits/Licenses (01-0413-37-00)1,500 DO NOT USE
1,500
TOTAL ADMINISTRATION:$213,549
PUBLIC AFFAIRS/COMMUNITY RELATIONS
Community Promotion/Special Events-Fireworks 0 DO NOT USE
0 Moved to Park & Rec Budget
Public Relations (01-0422-01-00)1,000 DO NOT USE
1,000
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATION:$1,000
COMMUNITY PROJECTS
Historic Commission (01-0463-04-00)5,000 DO NOT USE
Budget Request 5,000 Budget increase of $2,000 - FY 12/13 budget $3,000.00
Museum (01-0463-01-00)41,580 DO NOT USE
Budget Request 41,580 Increase Coordinator to 30 hours a week
Art's Commission (01-0463-00-00)6,524 DO NOT USE
Amended Budget Request 6,524 CC approved funds for Arts Commission Projects
TOTAL COMMUNITY PROJECTS:$53,104
CAPITAL OUTLAY: STRATEGIC PLAN
Equipment (01-0465-03-00)35,366 DO NOT USE
Computer Purchases 25,600 Replace computers/monitor - April 2014 Windows XP will no longer be supported & Windows7-Office 13
can not be installed on these computers
Spam Filtering 1,000 Additional 50 License Pack for spam filtering
Barracuda Backup Server 8,766 Backup Server
TOTAL CAPITAL OUTLAY:$35,366
CAPITAL PROJECTS
VRT - Srv Enhancement-Hwy 44 Express (01-0468-10-00)16,281 DO NOT USE
Bus Service 16,281 Bus Service FY 12/13 $15,884
ACHD-Ballantyne/State St/SH44 Intersection (01-0468-13-00)0 DO NOT USE
0
Hill Rd Improvements - ACHD (Collection Acct) (01-0468-09-00)65,700 DO NOT USE
10,000 Redesign of Roadway to Remove Islands
5,700 Reimbursement of VOW Costs
50,000 Reserve toward cost share improvements
TOTAL COMMUNITY PLANNING PROJECTS:$81,981
TOTAL ADMINISTRATION EXPENDITURES:$4,429,021
EXECUTIVE DEPARTMENT Budget FY 2013/2014
EXPENDITURES AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 11/12
Budget
FY 12/13
Budget FY 13/14 Budget
PERSONNEL:
Salaries (11-0415-10-00)42,000 42,000 50,000
FICA (11-0415-21-00)3,213 3,213 3,825
PERSI (11-0415-22-00)4,461 4,461 5,775
Worker's Compensation (11-415-24-00)176 176 125
Insurance (Employer) (11-0415-25-00)1,100 1,122 932
HRA Premium Buy Down (11-0415-23-00)1,584 1,584 1,584
Cobra Administration Fee (11-0415-23-01)24 24 24
TOTAL PERSONNEL:$52,558 $52,580 $62,265
ADMINISTRATION
Maintenance/Repair/Office Equip-Software (11-0413-23-00) 50 50 0
Office Supplies (11-0413-05-00)200 200 100
Professional Dues (11-0413-14-00)100 100 0
Telecommunications (01-0413-19-00)925 925 1,500
Vehicle Expenses (11-0413-24-00)1,550 1,600 1,300
Training (11-0413-12-00)400 400 400
Travel & Per Diem (11-0413-13-00)500 500 300
TOTAL ADMINISTRATION:$3,725 $3,775 $3,600
PUBLIC AFFAIRS & COMMUNITY RELATIONS:
Youth Action Council (11-0422-05-00)0 0 0
Public Relations (11-0422-01-00)2000 2000 3,000
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$2,000 $2,000 $3,000
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (11-0416-24-00)650 480 480
TOTAL CONTRACT & AGREEMENTS:$650 $480 $480
FIXED OPERATING COST SUMMARY
Personnel 52,558 52,580 62,265
Administration 3,725 3,775 3,600
Public Affairs and Community Relations 2,000 2,000 3,000
Contracts and Agreements 650 480 480
TOTAL FIXED OPERATING COSTS:$58,933 $58,835 $69,345
TOTAL FIXED OPERATING COSTS:
TOTAL EXECUTIVE DEPT BUDGET:$58,933 $58,835 $69,345
$58,933 $58,835 $69,345
EXECUTIVE DEPARTMENT Budget FY 2013/2014
EXPENDITURES AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 12/13
Projected
Line item
cost
PERSONNEL:
Salaries (11-0415-10-00)50,000 Salarie increases from $42,000 to $50,000 - Approved by CC 7//10/13 Ordinance #698
FICA (11-0415-21-00)3,825
PERSI (11-0415-22-00)5,775 PERSI Rate Increase 2013 and will increase in July 2014
Worker's Compensation (11-415-24-00)125
Insurance (Employer) (11-0415-25-00)932
HRA Premium Buy Down (11-0415-23-00)1,584
Cobra Administration Fee (11-0415-23-01)24
TOTAL PERSONNEL:$62,265
ADMINISTRATION
Maintenance/Repair/Office Equip-Software (11-0413-23-00) 0 DO NOT USE
0
Office Supplies (11-0413-05-00)100 DO NOT USE
100
Professional Dues (11-0413-14-00)0 DO NOT USE
-
Telecommunications (01-0413-19-00)1,500 DO NOT USE
1,500
Vehicle Expenses (11-0413-24-00)1,300 DO NOT USE
1,300
Training (11-0413-12-00)400 DO NOT USE
400
AIC
Travel & Per Diem (11-0413-13-00)300 DO NOT USE
300
Conferenc
TOTAL ADMINISTRATION:$3,600 DO NOT USE
PUBLIC AFFAIRS & COMMUNITY RELATIONS:
Youth Action Council (11-0422-05-00)0 DO NOT USE
0
Public Relations (11-0422-01-00)3,000 DO NOT USE
3,000
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$3,000 DO NOT USE
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (11-0416-24-00)480 DO NOT USE
480 cost/mo 40.00 12
TOTAL CONTRACT & AGREEMENTS:$480 DO NOT USE
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
FIXED OPERATING COST SUMMARY
Personnel 62,265
Administration 3,600
Public Affairs and Community Relations 3,000
Contracts and Agreements 480
TOTAL FIXED OPERATING COSTS:$69,345
TOTAL FIXED OPERATING COSTS:$69,345
TOTAL EXECUTIVE DEPT BUDGET:$69,345
CITY CLERK BUDGET FY 2013/2014
AMENDED BUDGET ADOPTED BY CC 12/10/13
EXPENDITURES
Major Objects and Subobjects
FY 11/12
Budget
FY 12/13
Budget
FY 13/14
Budget
PERSONNEL:
Salaries (Full-Time) (12-0415-10-00) 168,037 176,880 182,186
Backgound Check/Drug Testing (12-0415-20-00)0 0 0
FICA (12-0415-21-00)12,855 13,531 13,937
PERSI (12-0415-22-00)17,850 18,789 21,043
Worker's Compensation (12-415-24-00)706 743 455
Insurance (Employer) (12-0415-25-00)29,554 26,625 31,406
HRA Billing - Premium Buy Down (12-0415-23-00)5,544 5,544 5,544
Cobra Administration (12-0415-23-01)72 72 72
5% Bonus + Benefits 9,953 0 0
TOTAL PERSONNEL:$244,571 $242,184 $254,643
ADMINISTRATION
Office Supplies (12-0413-05-00)200 200 200
Professional Dues (12-0413-14-00)400 400 400
Training (12-0413-12-00)500 1,000 1,000
Travel and Per Diem (12-0413-13-00)0 1,000 1,500
TOTAL ADMINISTRATION:$1,100 $2,600 $3,100
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (12-0416-24-00)650 480 480
TOTAL CONTRACT & AGREEMENTS:$650 $480 $480
FIXED OPERATING COST SUMMARY
Personnel 244,571 242,184 254,643
Administration 1,100 2,600 3,100
Contracts and Agreements 650 480 480
TOTAL FIXED OPERATING COSTS:$246,321 $245,264 $258,223
CAPITAL EXPENDITURES
CAPITAL OUTLAY:
Equipment (12-0465-03-00)0 0 0
Other (12-0465-02-00)0 0 0
TOTAL CAPITAL OUTLAY:$0 $0 $0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0 0 0
TOTAL CAPITAL EXPENDITURES SUMMARY:$0 $0 $0
TOTAL FIXED OPERATING COSTS:$246,321 $245,264 $258,223
TOTAL CAPITAL EXPENDITURES:$0 $0 $0
TOTAL CITY CLERK DEPT BUDGET:$246,321 $245,264 $258,223
CITY CLERK BUDGET FY 2013/2014
EXPENDITURES AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 13/14
Budget
Line item
cost
PERSONNEL:
Salaries (Full-Time) (12-0415-10-00) 182,186 3% COL
Backgound Check/Drug Testing (12-0415-20-00)0
FICA (12-0415-21-00)13,937
PERSI (12-0415-22-00)21,043 PERSI Rates increased July of 2013 & will increase July of 2014
Worker's Compensation (12-415-24-00)455 State Insurance Fund Rate decreased
Insurance (Employer) (12-0415-25-00)31,406 Increase due to increased insurance premiums
HRA Billing - Premium Buy Down (12-0415-23-00)5,544
Cobra Administration (12-0415-23-01)72
5% Bonus + Benefits (12-0415-16-00)0
TOTAL PERSONNEL:$254,643
ADMINISTRATION
Office Supplies (12-0413-05-00)200 DO NOT USE
200
Professional Dues (12-0413-14-00)400 DO NOT USE
400 annual
Training (12-0413-12-00)1,000 DO NOT USE
1,000 Caselle Annual Conference & Training
Travel and Per Diem (12-0413-13-00)1,500 DO NOT USE
1,500 Caselle Annual Conference & Training
TOTAL ADMINISTRATION:$3,100
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (12-0416-24-00)480 DO NOT USE
480 cost/mo $40.00
TOTAL CONTRACT & AGREEMENTS:$480
FIXED OPERATING COST SUMMARY
Personnel 254,643
Administration 3,100
Contracts and Agreements 480
TOTAL FIXED OPERATING COSTS:$258,223
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
CAPITAL EXPENDITURES
CAPITAL OUTLAY:
Equipment (12-0465-03-00)0 DO NOT USE
0
Other (12-0465-02-00)0 DO NOT USE
0
TOTAL CAPITAL OUTLAY:$0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0 DO NOT USE
0
TOTAL CAPITAL EXPENDITURES SUMMARY:$0
TOTAL FIXED OPERATING COSTS:$258,223
TOTAL CAPITAL EXPENDITURES:$0
TOTAL CITY CLERK DEPT BUDGET:$258,223
BUILDING DEPARTMENT FY 13/14
EXPENDITURES ***AMENDED BUDGET 12/10/13
Major Objects and Subobjects
FY 11/12
Budget
FY 12/13
Budget
FY 13/14
Budget
PERSONNEL:
Salaries (Full-Time) (13-0415-10-00)119,908 136,290 173,633
Employee Bonus (13-0415-16-00)7,144 0 0
Merit Increase Reserve (13-0415-17-00)1,750 1,750 0
Backgound Check/Drug Testing (13-0415-20-00)0 0 0
FICA (13-0415-21-00)9,173 10,426 13,283
PERSI (13-0415-22-00)12,737 14,477 20,055
Worker's Compensation (13-415-24-00)1,355 1,540 1,833
Cobra Administration (13-0415-2301)72 72 72
HRA Billing-Premium Reimbursement (13-0415-23-00)5,544 5,544 5,544
Insurance (Employer) (13-0415-25-00)26,784 25,842 43,100
TOTAL PERSONNEL:$184,467 $195,941 $257,520
***New Admin Clerk I - including benefits $0 $0 $44,000
ADMINISTRATION
Office Supplies (13-0413-05-00)2,500 2,695 3,000
Printing, Duplication and Publishing (13-0413-06-00)0 0 0
Legal Ad. and Publication (13-0413-08-00)0 0 300
Plan Review Expenses (13-0413-09-00)500 1,000 1,500
Training (13-0413-12-00)1,500 2,147 2,100
Travel and Per Diem (13-0413-13-00)500 500 600
Professional Dues (13-0413-14-00)500 500 400
Telecommunications (13-0413-19-00)1,200 1,100 1,350
Maintenance/Repair/Office Equip-Software (13-0413-23-00) 3,835 4,475 3,800
Miscellaneous (13-0413-25-00)0 0 0
Resource Materials (13-0413-28-00)1,500 1,500 1,500
Building Permit Refunds (13-0413-29-00)0 0 0
Plan Review Refund (13-0413-29-01)0 0 0
Energy Code Refund (13-0413-29-02)0 0 0
Mechanical Fee Refund (13-0413-29-03)0 0 0
Plumbing Fee Refund (13-0413-29-04)0 0 0
Electrical Fee Refund (13-0413-29-05)0 0 0
TOTAL ADMINISTRATION:$12,035 $13,917 $14,550
PUBLIC AFFAIRS AND COMMUNITY RELATIONS:
Public Relations (13-0422-01-00)0 400 300
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$0 $400 $300
CONTRACT & AGREEMENTS:
Contract Other (13-0416-18-00)0 0 0
Equipment Leasing (copy machines-printers) (13-0416-24-00)1,494 960 960
*(PT) Plumbing Inspector (13-0416-09-00)31,200 31,200 42,000
Electrical Inspector 0 0 0
*(PT) Mechanical Inspector (13-0416-11-00)31,200 31,200 46,200
TOTAL CONTRACT & AGREEMENTS:$63,894 $63,360 $89,160
VEHICLE OPERATIONS:
Maintenance and Repair/City Vehicle (13-0417-01-00)3,654 540 1,700
Fuel Costs (13-0417-02-00)2,000 3,000 4,000
TOTAL VEHICLE OPERATIONS:$5,654 $3,540 $5,700
FIXED OPERATING COST SUMMARY
Personnel 184,467 195,941 301,520
Administration 12,035 13,917 14,550
Public Affairs and Community Relations 0 400 300
Contracts and Agreements 63,894 63,360 89,160
Vehicle Operation 5,654 3,540 5,700
TOTAL FIXED OPERATING COSTS:$266,050 $277,158 $411,230
CAPITAL EXPENDITURES
CAPITAL OUTLAY
Office Equipment (13-0465-03-00)0 3,600 2,400
TOTAL CAPITAL OUTLAY:$0 $3,600 $2,400
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0 3,600 2,400
TOTAL CAPITAL EXPENDITURES SUMMARY:$0 $0 $2,400
TOTAL FIXED OPERATING COSTS:$266,050 $277,158 $411,230
TOTAL CAPITAL EXPENDITURES:0 3,600 2,400
TOTAL BUILDING DEPT BUDGET:$266,050 $280,758 $413,630
BUILDING DEPARTMENT FY 13/14
EXPENDITURES ***AMENDED BUDGET APPROVED BY CC 12/10/13
Major Objects and Subobjects
FY 13/14
Budget
Line item
cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
PERSONNEL:
Salaries (Full-Time) (13-0415-10-00)173,633 3% COL + Merit Increase for Building Official
Employee Bonus (13-0415-16-00)0
Merit Increase Reserve (13-0415-17-00)0
Backgound Check/Drug Testing (13-0415-20-00)0
FICA (13-0415-21-00)13,283
PERSI (13-0415-22-00)20,055 Increase PERSI
Worker's Compensation (13-415-24-00)1,833
Cobra Administration (13-0415-2301)72
HRA Billing-Premium Reimbursement (13-0415-23-00)5,544
Insurance (Employer) (13-0415-25-00)43,100 Increased premiums
TOTAL PERSONNEL:$257,520
***New Admin Clerk I - including benefits $44,000 CC approved hiring an Administration Clerk I
ADMINISTRATION
Office Supplies (13-0413-05-00)3,000 DO NOT USE
Folders for Plans/Labels/Archiving Boxes 3,000 increase in New Home and TI permits.
Printing, Duplication and Publishing (13-0413-06-00)0 DO NOT USE
0
Legal Ad. and Publication (13-0413-08-00)300 DO NOT USE
300 For items required to be published such as New Resolutions or New Hires.
Plan Review Expenses (13-0413-09-00)1,500 DO NOT USE
1,500 Out of office plan reviews by Core Engineering
Training (13-0413-12-00)2,100 DO NOT USE
1,200 IDABO Education Institue - CEU classes for Inspectors & Permit Tech
400 Floodplain National Flood Insurance Program (Charlene)
500 Building Official Training - Idabo Training, Webinars
Travel and Per Diem (13-0413-13-00)600 DO NOT USE
600 Travel to training classes & any National Flood Insurance Classes
Professional Dues (13-0413-14-00)400 DO NOT USE
200 International Code Council Membership
200 Idaho Assoc. of Building Officials Membership
Telecommunications (13-0413-19-00)1,350 DO NOT USE
1,350 3 Cell phones for Building Official & 2 inspectors
Maintenance/Repair/Office Equip-Software (13-0413-23-00) 3,800 DO NOT USE
600 Permit SW Maintenance
3,200 Adobe Acrobat Update, HVAC Man J updates for electronic submittal-(Glenn with CYTEC)
ADMINISTRATION con't
Miscellaneous (13-0413-25-00)0 DO NOT USE
0
Resource Materials (13-0413-28-00)1,500 DO NOT USE
1,500 Code Books & Standards by Int. Code Council
Building Permit Refunds (13-0413-29-00)0 DO NOT USE
0
Plan Review Refund (13-0413-29-01)0 DO NOT USE
0
Energy Code Refund (13-0413-29-02)0 DO NOT USE
0
Mechanical Fee Refund (13-0413-29-03)0 DO NOT USE
0
Plumbing Fee Refund (13-0413-29-04)0 DO NOT USE
0
Electrical Fee Refund (13-0413-29-05)0 DO NOT USE
0
TOTAL ADMINISTRATION:$14,550
PUBLIC AFFAIRS AND COMMUNITY RELATIONS:
Uniforms (13-0422-01-00)300 DO NOT USE
300 Winter uniforms (3 inspectors)
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$300
CONTRACT & AGREEMENTS:
Contract Other (13-0416-18-00)0 DO NOT USE
0
Equipment Leasing (copy machines-printers) (13-0416-24-00)960 DO NOT USE
960 based off an $80 a month fee. (BOE)
*(PT) Plumbing Inspector (13-0416-09-00)42,000 DO NOT USE
42,000 50/50 split on Plumbing Permit Fees
Electrical Inspector 0 DO NOT USE
0
*(PT) Mechanical Inspector (13-0416-11-00)46,200 DO NOT USE
46,200 55/45 split on Mechanical Permit Fees
TOTAL CONTRACT & AGREEMENTS:$89,160
VEHICLE OPERATIONS:
Maintenance and Repair/City Vehicle (13-0417-01-00)1,700 DO NOT USE
1,500 Maintenance repair
200 Preventive Maintenace ($50 Oil Changes 2x trucks - 2 times a year)
Fuel Costs (13-0417-02-00)4,000 DO NOT USE
4,000 up a $1000 for increased travel due to increased permit activity
TOTAL VEHICLE OPERATIONS:$5,700
FIXED OPERATING COST SUMMARY
Personnel 257,520
***New Admin Clerk I including benefits 44,000
Administration 14,550
Public Affairs and Community Relations 300
Contracts and Agreements 89,160
Vehicle Operation 5,700
TOTAL FIXED OPERATING COSTS:$411,230
CAPITAL EXPENDITURES
CAPITAL OUTLAY
Office Equipment (13-0465-03-00)2,400 DO NOT USE
2,400 New compurters - (1) inspector, (1) at contractor desk to accommodate new software.
TOTAL CAPITAL OUTLAY:$2,400
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 2,400
TOTAL CAPITAL EXPENDITURES SUMMARY:$2,400
TOTAL FIXED OPERATING COSTS:$411,230
TOTAL CAPITAL EXPENDITURES:2,400
TOTAL BUILDING DEPT BUDGET:$413,630
P&Z DEPARTMENT FY 2013/2014
EXPENDITURES AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 11/12
Budget
FY 12/13
Budget FY 13/14 Budget
OPERATING COSTS
PERSONNEL:
Salaries (Full-Time) (14-0415-10-00)237,000 267,800 275,834
New Administrative Clerk I - includes benefits in total 0 0 45,387
New Planner II - includes benefits in total 0 0 71,609
Overtime Hours (14-0415-11-00)0 0 3,675
FICA (14-0415-21-00)18,008 20,487 21,101
PERSI (14-0415-22-00)25,005 28,447 31,859
Worker's Compensation (14-415-24-00)2,660 3,026 3,503
Unemployment Benefits (14-0415-28-00)0 0 0
Cobra Administration (14-0415-23-01)96 96 96
HRA Billing - Premium Reimbursement (14-0415-23-00)10,296 10,296 14,616
Insurance (Employer) (14-0415-25-00)39,789 42,450 47,981
5% Bonus + Benefits (14-0415-16-00)14,026 0 0
TOTAL PERSONNEL:$346,880 $372,602 $515,661
ADMINISTRATION
Office Supplies (14-0413-05-00)540 576 1,260
Printing, Duplication, and Publishing (14-0413-06-00)300 300 300
Legal Ad. and Publication (14-0413-08-00)6,000 8,400 7,200
Training (14-0413-12-00)2,300 2,300 3,400
Travel and Per Diem (14-0413-13-00)3,850 3,850 6,070
Professional Dues (14-0413-14-00)930 930 940
Telecommunications (14-0413-19-00)0 0 0
Maintenance/Repair/Office Equip (14-0413-23-00) 500 500 500
Software Purchase-Maintenance (14-0413-23-01)200 200 200
Maintenance (GIS) (14-0413-23-02) 400 400 400
Maintenance and Repair/City Vehicle (14-0413-24-00)0 0 0
Fuel City Vehicle (14-0413-24-01)240 240 360
Miscellaneous (14-0413-25-00)250 250 250
Reimburse-Annex/Zoning/Dr Fees (14-0413-26-00)0 0 4,800
Resource Materials (14-0413-28-00)200 200 200
Ortho Photography (14-0413-35-00)1,496 3,264 0
TOTAL ADMINISTRATION:$17,206 $21,410 $25,880
PUBLIC AFFAIRS AND COMMUNITY RELATIONS:
Public Relations (14-0422-01-00)200 200 200
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$200 $200 $200
GRANTS:
Tree City USA Grant (14-0421-02-00)175 175 175
TOTAL GRANTS:$175 $175 $175
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (14-0416-24-00)1,297 1,297 1,297
TOTAL CONTRACT & AGREEMENTS:$1,297 $1,297 $1,297
FIXED OPERATING COSTS
Personnel 346,880 372,602 515,661
Administration 17,206 21,410 25,880
Public Affairs and Community Relations 200 200 200
Grants 175 175 175
Contracts and Agreements 1,297 1,297 1,297
TOTAL FIXED OPERATING COSTS:$365,758 $395,684 $543,213
CAPITAL EXPENDITURES:
CAPITAL OUTLAY:
Equipment (14-0465-03-00)0 0 0
TOTAL CAPITAL OUTLAY:$0 $0 $0
COMMUNITY PLANNING PROJECTS
Foothills Planning (14-0468-03-00)800 800 800
Other (14-0468-11-00)1,500 1,500 1,500
TOTAL CAPITAL OUTLAY-COMM PROJECTS:$2,300 $2,300 $2,300
STRATEGIC ANNUAL GOALS:
SAG-3 Tree Voucher - Plant a Tree Project (14-0418-03-00)5,000 0 0
Total Strategic Annual Goals FY 06/07:$5,000 $0 $0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0 0 0
Community Planning Projects 2,300 2,300 2,300
Strategic Annual Goals 5,000 0 0
TOTAL CAPITAL EXPENDITURES SUMMARY:$7,300 $2,300 $2,300
TOTAL FIXED OPERATING COSTS:$365,758 $395,684 $543,213
TOTAL CAPITAL EXPENDITURES:$7,300 $2,300 $2,300
TOTAL PZ DEPT BUDGET:$373,058 $397,984 $545,513
P&Z DEPARTMENT FY 2013/2014
EXPENDITURES 7/25/2013 Change in Personnel AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 13/14
Budget
Line item
cost
OPERATING COSTS
PERSONNEL:
Salaries (Full-Time) (14-0415-10-00)275,834
New Administrative Clerk I - includes benefits in total 45,387 New Administrative Clerk I - includes benefits in total
New Planner II - includes benefits in total 71,609 New Planner II - includes benefits in total
Overtime Hours (14-0415-11-00)3,675
FICA (14-0415-21-00)21,101
PERSI (14-0415-22-00)31,859
Worker's Compensation (14-415-24-00)3,503
Unemployment Benefits (14-0415-28-00)0
Cobra Administration (14-0415-23-01)96
HRA Billing - Premium Reimbursement (14-0415-23-00)14,616
Insurance (Employer) (14-0415-25-00)47,981 Increase due to increased premiums
5% Bonus + Benefits (14-0415-16-00)0
TOTAL PERSONNEL:$515,661
ADMINISTRATION
Office Supplies (14-0413-05-00)1,260 DO NOT USE
Paper, pens, pen refills, files, labels for files, card stock 1,260 cost/mo
Printing, Duplication, and Publishing (14-0413-06-00)300 DO NOT USE
Any special project that requires solicitation of public input,e.g. creation of
an art district, development on downtown codes, any city initiated comp plan
updates, citizen committee(s) notification and outreach 300 cost/mo
Legal Ad. and Publication (14-0413-08-00)7,200 DO NOT USE
Pass through line item for costs associated with legal ads for land use
applications 7,200 cost/mo
Training (14-0413-12-00)3,400 DO NOT USE
Two registrations for the APA National Planning Conference 2,000 cost/mo
CC 7/16/12 One Registration for the APA Ntl Planning Conference
Participation with Boise, Meridian, Garden City, Ada County, Kuna to share
cost of APA webinars and audio conference for access to continuing
education certification maintenance (CM) credits for AICP 500
NWCDI - Northwest Community Development Institute - Barb completed
one year of the three year program. Once employee completes the program
they can test to become a professional community economic developer. 650
APA Idaho Conference 250
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
ADMINISTRATION con't
Travel and Per Diem (14-0413-13-00)6,070 DO NOT USE
National Planning Conference (two staff) per diem, lodging, air travel
CC 7/16/12 One Staff Person Travel & Per Diem 3,600 cost/mo
Travel to NWCDI 5 days (Boise) 60
Course for CRS Community Rating Systems' new rules (flood plain
regulation) 250
Mileage reimbursement for travel within Treasure Valley for meetings -
Inspections, Floodplain Management, TTOP Implementation, Code
Enforcement, M3 Project Coordination, MSBT office mtgs, SH44 Access
mtgs, Outreach to Schools, Mayors Cup coordination, RTAC, DAC, RAGC,
BPGG, CICAC, CIM, TLIP, AIC legislative committee, BLM 4 Rivers
Management Plan, Ada Co. Street Naming Committee, ACHD Project
Coordination, ACHD Quarterly Staff Meetings, APA Idaho Conference. 2,160
Professional Dues (14-0413-14-00)940 DO NOT USE
Two American Planning Association/AICP 830 cost/mo
One Floodplain Managers Association 110
Telecommunications (14-0413-19-00)0 DO NOT USE
0 cost/mo
Maintenance/Repair/Office Equip (14-0413-23-00) 500 DO NOT USE
500 cost/mo
Software Purchase-Maintenance (14-0413-23-01)200 DO NOT USE
Purchase Ada Co. Base Data twice a year 200 cost/mo
Maintenance (GIS) (14-0413-23-02) 400 DO NOT USE
ESRI maintenance for concurrent ARC View license 400 cost/mo
Maintenance and Repair/City Vehicle (14-0413-24-00)0 DO NOT USE
0 cost/mo
Fuel City Vehicle (14-0413-24-01)360 DO NOT USE
Gas and vehicle maintenance reimbursement to Building Dept. and Public
Works for use of vehicles for inspections 360 cost/mo
Miscellaneous (14-0413-25-00)250 DO NOT USE
250 cost/mo
Reimburse-Annex/Zoning/Dr Fees (14-0413-26-00)4,800 DO NOT USE
4,800 cost/mo
Resource Materials (14-0413-28-00)200 DO NOT USE
Books, cds, manuals 200 cost/mo
Ortho Photography (14-0413-35-00)0 DO NOT USE
Purchase 2013 Ortho Photos - 32 Sections (last aerial photography of Eagle
was in 2007 - did not purchase 2010 orthos last year)0 cost/sec.
TOTAL ADMINISTRATION:$25,880
PUBLIC AFFAIRS AND COMMUNITY RELATIONS:
Public Relations (14-0422-01-00)200 DO NOT USE
Monthly lunch with Eagle Sewer District - purchase 4x 200 cost/mo
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$200
GRANTS:
Tree City USA Grant (14-0421-02-00)175 DO NOT USE
175 cost/mo
TOTAL GRANTS:$175
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (14-0416-24-00)1,297 DO NOT USE
2 printers 1,297 cost/mo
TOTAL CONTRACT & AGREEMENTS:$1,297
FIXED OPERATING COSTS
Personnel 515,661
Administration 25,880
Public Affairs and Community Relations 200
Grants 175
Contracts and Agreements 1,297
TOTAL FIXED OPERATING COSTS:$543,213
CAPITAL EXPENDITURES:
CAPITAL OUTLAY:
Equipment (14-0465-03-00)0 DO NOT USE
0 cost/mo
TOTAL CAPITAL OUTLAY:$0
COMMUNITY PLANNING PROJECTS
Foothills Planning (14-0468-03-00)800 DO NOT USE Northwest Foothills Transportation Study - Update of the 2007 NW Foothills
Trans. Study to adapt to the changes in the LTRP. Cost estimate developed
for consultant modeling and public outreach (mailings, publications,
posters). 500 cost/mo 1
BLM-R&PP Application/Lease. Development and negotiation of a lease for
the City's R&PP application. Cost estimate - may include environmental, trail
construction, and legal review, and public outreach. 300 1
Other (14-0468-11-00)1,500 DO NOT USE
Downtown Circulation Plan - specific circulation and system design plan for
the Downtown subarea. Refinement of identified future r-o-w and modeling,
discussion of options for Eagle Road and Plaza intersection, Develop
access management policies and standards. Cost estimate developed for
consultant modeling and public outreach (mailings, publications, posters). 1,500 cost/mo 1
TOTAL COMMUNITY PLANNING PROJECTS:$2,300
STRATEGIC ANNUAL GOALS:
SAG-3 Tree Voucher - Plant a Tree Project (14-0418-03-00)0 DO NOT USE
0 cost/mo 1
Total Strategic Annual Goals:$0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0
Community Planning Projects 2,300
Strategic Annual Goals 0
TOTAL CAPITAL EXPENDITURES SUMMARY:$2,300
TOTAL FIXED OPERATING COSTS:$543,213
TOTAL CAPITAL EXPENDITURES:$2,300
TOTAL PZ DEPT BUDGET:$545,513
PARKS/REC - FACILITIES FY 13/14
AMENDED BUDGET ADOPTED BY CC 12/10/13
EXPENDITURES ***Added new accounts 10/11/13
Major Objects and Subobjects
FY 12/13
P&R
Budget
FY 12/13
Facilities
Budget
FY 12/13 PR
& Facilities
Actuals
FY 13/14 PR
Facilities
Budget
OPERATING COSTS
PERSONNEL
Salaries - Full Time (16-0433-10-00) 50,000 55,157 50,357 150,870
Merit Increase Proposed (16-0433-17-00)0 0 0 4,398
Seasonal (16-0433-18-00)11,520 0 0 11,520
Overtime - Staff (16-0433-11-00)0 0 843 9,300
FICA (16-0433-21-00)4,706 4,337 3,976 13,471
PERSI (16-0433-22-00)5,311 6,023 4,803 19,008
HRA Billing-Premium Reimbursement (15-0433-23-00)3,485 3,485 698 3,485
HRA Admin Fee (16-433-23-01)48 48 18 48
Work Comp (16-0433-24-00)695 6,400 2,372 6,832
Insurance (16-00433-25-00)11,743 7,640 5,812 34,209
PERSONNEL $87,508 $83,090 $68,879 $253,141
**PERSONNEL - AMENDED BUDGET
Project Employee including benefits 0 0 0 10,000
TOTAL PROJECT EMPLOYEE $0 $0 $0 $10,000
RESTRICTED FUNDS
Awin Management(BFI) Education-Add Srvs (16-0415-01-00)0 74,368 0 55,745
Trees, light poles, sidewalks - Replacement Fund (16-0415-02-00)0 0 0 100,000
***Program Fees (16-0415-03-00)0 0 0 0
RESTRICTED FUNDS $0 $74,368 $0 $155,745
ADMINISTRATION
Office Supplies (15-0413-05-00)300 300 52 300
Printing, Duplication, and Publishing (15-0413-06-00)100 100 73 2,200
Legal Advertising and Publication (15-0413-08-00)120 120 171 240
Training (15-0413-12-00)0 0 0 0
Travel and Per Diem (15-0413-13-00)0 0 0 1,000
Professional Dues (15-0413-14-00)600 0 0 0
Shop Utilities - 1/2 PR/Facilities 1/2 Water Department (16-0413-18-00)0 0 0 1,000
Telephone and Communications (15-0413-19-00)0 600 314 1,200
Maintenance and Repair - Office Equip, Software (15-0413-23-00) 0 0 0 0
Miscellaneous (15-0413-25-00)0 0 0 0
ADMINISTRATION con't
Refunds Park Reservations (15-0413-27-00)0 0 0 300
Resource Materials (15-0413-28-00)600 600 50 1,000
Public Relations (15-0422-01-00)5,000 0 0 3,000
ADMINISTRATION $6,720 $1,720 $660 $10,240
CITY HALL
Maintenance and Repair (15-0442-01-00)0 6,000 1,091 6,300
Mtnc & Repair Grounds (15-0442-02-00)300 0 62 0
Custodial Services (15-0442-03-00)0 22,300 9,439 25,516
CITY HALL $300 $28,300 $10,592 $31,816
SENIOR CITIZEN CENTER
Maintenance and Repair (15-0443-01-00)0 1,020 190 6,500
Mtnc & Repair of Grounds (15-0443-02-00)0 0 0 0
Custodial Services (15-0443-03-00)0 17,459 7,050 27,780
SENIOR CITIZEN CENTER $0 $18,479 $7,240 $34,280
LIBRARY
Maintenance and Repair (15-0444-01-00)0 6,000 3,324 18,959
Mtnc & Repair of Grounds (15-0444-02-00)500 0 55 0
Custodial Services (15-0444-03-00)0 20,032 8,045 0
LIBRARY $500 $26,032 $11,424 $18,959
MUSEUM
Maintenance and Repair Grounds (15-0445-01-00)0 8,884 514 5,700
Monitoring Alarm (15-0445-04-00)0 0 192 0
Custodial Services (15-0445-03-00)0 1,684 560 1,900
MUSEUM $0 $10,568 $1,266 $7,600
ARBORETUM PARK
Utilities (15-0446-06-00)0 840 267 865
Maintenance and Repair - Grounds (15-0446-01-00)100 0 33 600
Maintenance & Repair - Equipment & Structures (15-0446-05-00)0 200 0 0
ARBORETUM PARK $100 $1,040 $300 $1,465
FLAG PARK
Utilities (15-0447-06-00)0 180 40 186
Maintenance and Repair - Grounds (15-0447-01-00)0 0 0 900
Maintenance & Repair - Equipment & Structures (15-0447-05-00)0 900 733 0
FLAG PARK $0 $1,080 $773 $1,086
FRIENDSHIP PARK
Utilities (15-0448-06-00)0 960 394 0
Maintenance and Repair - Grounds (15-0448-01-00)200 20,000 0 1,000
Maintenance & Repair - Equipment & Structures (15-0447-05-00)0 500 0 1,000
FRIENDSHIP PARK $200 $21,460 $394 $2,000
GUERBER PARK
Utilities (15-0449-06-00)0 9,960 4,044 10,260
Maintenance and Repair - Grounds (15-0449-01-00)26,000 26,000 11,214 2,000
Maintenance & Repair - Equipment & Structures (15-0449-05-00)0 2,000 27 3,000
GUERBER PARK $26,000 $37,960 $15,285 $15,260
HERITAGE PARK
Utilities (15-0450-06-00)0 1,056 704 1,090
Maintenance and Repair - Grounds (15-0450-01-00)300 5,000 110 500
Maintenance & Repair - Equipment & Structures (15-0450-05-00)0 2,000 675 1,500
HERITAGE PARK $300 $8,056 $1,489 $3,090
McDONALD'S PARK AND PATHWAY
Utilities (15-0451-06-00)0 0 0 0
Maintenance and Repair - Grounds (15-0451-01-00)200 0 0 1,200
Maintenance & Repair - Equipment & Structures (15-0451-05-00)0 1,000 0 0
McDONALD'S PARK AND PATHWAY $200 $1,000 $0 $1,200
MERRILL PARK
Utilities (15-0452-06-00)0 6,768 2,747 6,970
Maintenance and Repair - Grounds (15-0452-01-00)1,000 0 0 2,000
Maintenance & Repair - Equipment & Structures (15-0452-05-00)0 2,000 169 2,000
MERRILL PARK $1,000 $8,768 $2,916 $10,970
ORVAL KRASEN PARK
Utilities (15-0453-06-00)0 1404 628 1,447
Maintenance and Repair - Grounds (15-0453-01-00)300 0 0 600
Maintenance & Repair - Equipment & Structures (15-0453-05-00)0 300 28 1,000
ORVAL KRASEN PARK $300 $1,704 $656 $3,047
SPORTS COMPLEX
Utilities (15-0454-06-00)0 6,468 2,819 6,665
Maintenance and Repair - Grounds (15-0454-01-00)5,500 0 907 5,500
Maintenance & Repair - Equipment & Structures (15-0454-05-00)0 1,000 42 2,000
SPORTS COMPLEX $5,500 $7,468 $3,768 $14,165
TOWN ENTRANCE PARKS
Utilities (15-0455-06-00)0 1,800 763 1,855
Maintenance and Repair - Grounds (15-0455-01-00)200 200 0 400
Maintenance & Repair - Equipment & Structures (15-0455-05-00)0 1,500 911 5,000
TOWN ENTRANCE PARKS $200 $3,500 $1,674 $7,255
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR
General Mtnc Parks-Pathways (15-0437-20-00)114,325 0 60,548 114,325
Full Time Gen Mtnc Staff (15-0437-21-00)0 60,000 30,000 60,000
Holiday Lighting (15-0437-24-00)0 500 271 800
Materials & Supplies (15-0437-25-00)1,000 8,500 4,728 10,000
Paper Products (15-0437-26-00)0 13,000 4,094 13,000
Miscellaneous -Gen Mtnc & Repair of Grounds (15-0437-23-00)10,000 0 2,312 12,800
Back Flow Parts Replacement (15-0437-28-00)0 0 0 600
Snow Removal (15-0437-22-00)0 500 11 800
Greenbelt - Pathway Maintenance and Repair (15-0437-29-00)100,000 0 4,426 150,000
Drainage Ditch Repairs (15-0437-30-00)0 2,000 0 2,000
MISC GENERAL MAINTENANCE AND REPAIR $225,325 $84,500 $106,390 $364,325
VEHICLE MAINTENANCE AND REPAIR
Maintenance and Repair - City Vehicle (15-0413-24-00)1,000 1,000 1,511 2,000
Gas and Oil (15-0413-26-00)1,900 1,900 1,218 3,800
VEHICLE MTNC & REPAIR $2,900 $2,900 $2,729 $5,800
STREET LIGHTS
Utilities (15-0441-06-00)0 21,000 10,648 21,000
Maintenance and Repair (15-0441-05-00)0 3,000 2,597 8,000
Street Light Replacement (16-0441-07-00)0 0 0 20,000
STREET LIGHTS $0 $24,000 $13,245 $49,000
CONTRACTS & AGREEMENTS
Shop Lease-1/2 PR/Facilities 1/2 Water Dept (16-0416-01-00)0 0 0 7,380
Equipment Leasing (copy machines-printers) (15-0416-24-00)0 0 1,718 0
Scenic By-Way Utilities Agreement (15-0416-02-00)0 150 25 150
Water Shares - Assessment/Fees (15-0416-03-00)0 160 100 160
East Entry Sign/Water Agreement (15-0416-04-00)0 1,000 545 1,000
Back Flow Testing Agreement (16-0416-08-00)0 0 0 3,000
Roof Maintenance Contract (16-0416-06-00)0 0 0 1,550
HVAC Maintenance Contract (16-0416-07-00)0 0 0 5,000
CONTRACTS & AGREEMENTS $0 $1,310 $2,388 $18,240
CAPITAL OUTLAY
Library Security Camera (16-0465-02-00)0 0 0 12,500
CAPITAL OUTLAY $0 $0 $0 $12,500
PARKS & PATHWAYS DEVELOPMENT
Master Plan for Parks & Pathways (15-0472-02-00)6,000 0 0 0
PARKS & PATHWAYS DEVELOPMENT $6,000 $0 $0 $0
PROGRAMS & RECREATION:
*(PT) Mayor's Cup Golf Tournament (15-0414-02-00)0 3,500 0 1,000
Community Promotion/Special Events (16-0414-01-00)0 0 0 5,000
Community Promotion/Special Events-Fireworks (16-0414-02-00)0 0 0 15,000
PROGRAMS & RECREATION:$0 $3,500 $0 $21,000
CURRENT & FUTURE BUDGET REQUESTS AS PRESENTED 7/10/13:
PRIORITY NO. 1 TOTAL
INTERIOR LIGHT REPLACEMENT-SENIOR CENTER (15-0443-07-00)0 0 0 3,100
SIDEWALK TRIP HAZARDS (15-0456-01-00)0 0 0 6,300
PLAYGROUND CRIBBING REPLACEMENT (16-0448-02-00)0 0 0 20,000
REMOVE PAVEMENT AND RESURFACE TRAIL (16-0452-02-00)0 0 0 10,000
TRAIL MAP DESIGN AND PRINTING (16-0471-01-00)0 0 0 6,000
LAGUNA POINTE TRAIL SIGNS (16-0471-02-00)0 0 0 5,000
STIERMAN TRAIL REPAIR (16-0471-03-00)0 0 0 5,500
$2,500 REPAIR FENCE SOUTHEND OF PARK 0 0 0 0
GOLDMAN PROPERTY WEEDING (16-0437-19-00)0 0 0 560
GRASS VIEWING AREA MAINTENANCE AND MOWING (16-0454-02-00)0 0 0 6,200
FLOW TRAIL CREATION 0 0 0 0
UPGRADE PUMP STATION FILTER CLEANING (16-0452-04-00)0 0 0 2,500
PRIORITY NO. 1 SUBTOTAL:$0 $0 $0 $65,160
PRIORITY NO. 2 TOTAL
ROOF REPAIR LIBRARY (15-0444-06-00)0 0 0 10,603
SIGN REPAIR OVERHEAD EAGLE ROAD (15-0456-02-00)0 0 0 12,500
BOLLARD REPLACEMENTS-LIBRARY (15-0444-05-00)0 0 0 2,200
REPLACE LOOSE AND MISSING SHINGLES (16-0453-02-00)0 0 0 4,000
RENOVATE SPRINLER SYS BY SKATEPARK/DIRT JUMPS (16-0454-04-00)0 0 0 5,000
ADD PAVERS AROUND DRINKING FOUNTAIN (16-0449-02-00)0 0 0 2,000
RECREATION STAFF INTERN (16-0433-19-00)0 0 0 8,500
$6,000 GARBAGE CAN/BUTT DISPOSAL 0 0 0 0
LANDSCAPING ALONG ROADWAYS (16-0454-05-00)0 0 0 28,000
PRIORITY NO. 2 SUBTOTAL:$0 $0 $0 $72,803
PRIORITY NO. 3 TOTAL
ROOF REPAIR SENIOR CENTER (15-0443-05-00)0 0 0 630
UPGRADE SOUND SYSTEM (15-0442-05-00)0 0 0 46,200
GLASS RECYCLING ENCLOSURE (15-0465-01-00)0 0 0 20,000
GREENBELT TRAIL SIGNS (16-0471-04-00)0 0 0 5,000
REPAIR FENCE AROUND POND (16-0446-02-00)0 0 0 1,000
REPAINT TABLES (16-0446-03-00)0 0 0 1,000
REPAIR FENCE AROUND PARK (16-0454-06-00)0 0 0 7,000
$2,000 REPLACE MAGLOCK TIMER IN MAINTENANCE ROOM 0 0 0 0
TURF IMPROVEMENT (16-0449-03-00)0 0 0 5,000
ENTRANCE SIGN (15-0443-06-00)0 0 0 5,000
PRIORITY NO. 3 SUBTOTAL:$0 $0 $0 $90,830
AMENDED BUDGET ALLOCATIONS 12/10/13
CITY HALL FRONT DOOR LOCKING SYSTEM (15-0-00)0 0 0 9,500
LIBRARY SIDEWALK JOINT FILLING (15-0-00)0 0 0 4,600
DOWNTOWN REE REPLACEMENT & IRRIGATION REPAIR (15-0-00)0 0 0 30,000
LIBRARY INTERIOR PAINTING (15-0-00)0 0 0 5,000
AWNINGS FOR LIBRARY (15-0-00)0 0 0 2,500
CITY HALL WORK SPACE IMPROVEMENTS (1-00)0 0 0 6,600
AMENDED BUDGET ALLOCATIONS $0 $0 $0 $58,200
TOTAL CURRENT & FUTURE BUDGET REQUESTS: $0 $0 $0 $228,793
7/10/13 TOTAL PR - FACILITIES BUDGET:$363,053 $450,803 $252,068 $1,042,184
TOTAL PR/FACILITIES & CURRENT/FUTURE BUDGET REQUESTS:$363,053 $450,803 $252,068 $1,270,977
TOTAL PR/FACILITIES W/AMENDED BUDGET ALLOTMENTS:$363,053 $450,803 $252,068 $1,339,177
Parks/Rec - Facilities Department FY 13/14
ADOPTED BY CC 8/6/13 ***Added new accounts 10/11/13 AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 13/14
Budget Line item cost
OPERATING COSTS
PERSONNEL
Salaries - Full Time (16-0433-10-00) 150,870 $61,653 Director, $45,026 Maintenance Supervisor, $19,136 80 % Maintenance Specialist,
$22,559 100% of Admin Clerk
Merit Increase Proposed (16-0433-17-00)4,398
Salaries - Seasonal (16-0433-18-00)11,520 April-Sept. 960 hrs at $12.00 to work at all parks.
Overtime - Staff (16-0433-11-00)9,300
FICA (16-0433-21-00)13,471
PERSI (16-0433-22-00)19,008
HRA Billing-Premium Reimbursement (16-0433-23-00)3,485
HRA Admin Fee (16-433-23-01)48
Work Comp (16-0433-24-00)6,832
Insurance (16-0433-25-00)34,209
SUBTOTAL PERSONNEL $253,141
**PERSONNEL - AMENDED BUDGET
Project Employee including benefits 10,000 DO NOT USE
10,000 Project employee (street tree, light, and pathway mapping)
TOTAL PROJECT EMPLOYEE $10,000
RESTRICTED FUNDS
Awin Management(BFI) Education-Add Srvs (16-0415-01-00)55,745 DO NOT USE
55,745 Based on FY 12/13 Collections + Carry Over
Trees, light poles, sidewalks - Replacement Fund (16-0415-02-00)100,000 DO NOT USE
100,000 Trees, light poles, sidewalks
***Program Fees (16-0415-03-00)$0 DO NOT USE
0
SUBTOTAL RESTRICTED FUNDS $155,745
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
ADMINISTRATION
Office Supplies (16-0413-05-00)300 DO NOT USE
300
Printing, Duplication, and Publishing (16-0413-06-00)2,200 DO NOT USE
2,200
Legal Advertising and Publication (16-0413-08-00)240 DO NOT USE
240
Training (16-0413-12-00)0 DO NOT USE
0
Travel and Per Diem (16-0413-13-00)1,000 DO NOT USE
1,000 For IRPA Conference
Professional Dues (16-0413-14-00)0 DO NOT USE
0
Shop Utilities - 1/2 PR/Facilities 1/2 Water Department (16-0413-18-00)1,000 DO NOT USE
1,000
Telephone and Communications (16-0413-19-00)1,200 DO NOT USE1,200
Maintenance and Repair - Office Equip, Software (16-0413-23-00) 0 DO NOT USE
0
Miscellaneous (16-0413-25-00)0 DO NOT USE
0
Refunds Park Reservations (16-0413-27-00)300 DO NOT USE
300 No funds in FY 12/13 Budget
Resource Materials (16-0413-28-00)1,000 DO NOT USE
1,000
Public Relations (16-0413-29-00)3,000 DO NOT USE
3,000
SUBTOTAL ADMINISTRATION $10,240
CITY HALL
Maintenance and Repair (15-0442-01-00)6,300 DO NOT USE
6,300
Mtnc & Repair Grounds (15-0442-02-00)0 DO NOT USE
0
Custodial Services (15-0442-03-00)25,516 DO NOT USE
Cleaning the same as FY 12/13 added door mat service @ $67 every two weeks
22,300 3 days a week - $22,300
3,216 Door Mat Cleaning - $3,216
SUBTOTAL CITY HALL $31,816
SENIOR CITIZEN CENTER
Maintenance and Repair (15-0443-01-00)1,500 DO NOT USE
1,500
Mtnc & Repair of Grounds (15-0443-02-00)0 DO NOT USE
0
Custodial Services (15-0443-03-00)17,459 DO NOT USE
3 Days a Week Cleaning 17,459 3 Days a Week Cleaning
SUBTOTAL SENIOR CITIZEN CENTER $18,959
LIBRARY
Maintenance and Repair (15-0444-01-00)6,500 DO NOT USE
6,500
Mtnc & Repair of Grounds (15-0444-02-00)0 DO NOT USE
0
Custodial Services (15-0444-03-00)27,780 DO NOT USE
27,780 6 Days a Week Cleaning
SUBTOTAL LIBRARY $34,280
MUSEUM
Maintenance and Repair (15-0445-01-00)5,700 DO NOT USE
1,000 General maintenance and repair
4,700 Roof Repairs
Alarm Services (15-0445-01-00)0 DO NOT USE
0
Custodial Services (15-0445-03-00)1,900 DO NOT USE
Carpet Cleaning & Refinishing Vinyl Floors 1,900 2 Days a Month Cleaming
SUBTOTAL MUSEUM $7,600
ARBORETUM PARK
Utilities (15-0446-06-00)865 DO NOT USE
865 Increase of 3% from FY 12/13
Maintenance and Repair - Grounds (15-0446-01-00)600 DO NOT USE
600 Repair of Grounds
Maintenance & Repair - Equipment & Structures (15-0446-05-00)0 DO NOT USE
0
SUBTOTAL ARBORETUM PARK $1,465
FLAG PARK
Utilities (15-0447-06-00)186 DO NOT USE
Lights 186 Increse of 3% from FY 12/13
Maintenance and Repair - Grounds (15-0447-01-00)900 DO NOT USE
900
Maintenance & Repair - Equipment & Structures (15-0447-05-00)0 DO NOT USE
0
SUBTOTAL FLAG PARK $1,086
FRIENDSHIP PARK
Utilities (15-0448-06-00)0 DO NOT USE
0
Maintenance and Repair - Grounds (15-0448-01-00)1,000 DO NOT USE
1,000
Maintenance & Repair - Equipment & Structures (15-0448-05-00)1,000 DO NOT USE
1,000
SUBTOTAL FRIENDSHIP PARK $2,000
GUERBER PARK
Utilities (15-0449-06-00)10,260 DO NOT USE
10,260 Increse of 3% from FY 12/13
Maintenance and Repair - Grounds (15-0449-01-00)2,000 DO NOT USE
2,000
Maintenance & Repair - Equipment & Structures (15-0449-05-00)3,000 DO NOT USE
3,000
SUBTOTAL GUERBER PARK $15,260
HERITAGE PARK
Utilities (15-0450-06-00)1,090 DO NOT USE
1,090 Increse of 3% from FY 12/13
Maintenance and Repair - Grounds (15-0450-01-00)500 DO NOT USE
500
Maintenance & Repair - Equipment & Structures (15-0450-05-00)1,500 DO NOT USE
1,500
SUBTOTAL HERITAGE PARK $3,090
McDONALD'S PARK AND PATHWAY
Utilities (15-0451-06-00)0 DO NOT USE
0
Maintenance and Repair - Grounds (15-0451-01-00)1,200 DO NOT USE
1,200
Maintenance & Repair - Equipment & Structures (15-0451-05-00)0 DO NOT USE
0
SUBTOTAL McDONALD'S PARK AND PATHWAY $1,200
MERRILL PARK
Utilities (15-0452-06-00)6,970 DO NOT USE
6,970 Increse of 3% from FY 12/13
Maintenance and Repair - Grounds (15-0452-01-00)2,000 DO NOT USE
2,000
Maintenance & Repair - Equipment & Structures (15-0452-05-00)2,000 DO NOT USE
2,000
SUBTOTAL MERRILL PARK $10,970
ORVAL KRASEN PARK
Utilities (15-0453-06-00)1,447 DO NOT USE
1,447 Increse of 3% from FY 12/13
Maintenance and Repair - Grounds (15-0453-01-00)600 DO NOT USE
600
Maintenance & Repair - Equipment & Structures (15-0453-05-00)1,000 DO NOT USE
1,000
SUBTOTAL ORVAL KRASEN PARK $3,047
SPORTS COMPLEX
Utilities (15-0454-06-00)6,665 DO NOT USE
6,665 Increse of 3% from FY 12/13
Maintenance and Repair - Grounds (15-0454-01-00)5,500 DO NOT USE
5,500
Maintenance & Repair - Equipment & Structures (15-0454-05-00)2,000 DO NOT USE
2,000
SUBTOTAL SPORTS COMPLEX $14,165
TOWN ENTRANCE PARKS
Utilities (15-0455-06-00)1,855 DO NOT USE
1,855 Increse of 3% from FY 12/13
Maintenance and Repair - Grounds (15-0455-01-00)400 DO NOT USE
400 General
Maintenance & Repair - Equipment & Structures (15-0455-05-00)5,000 DO NOT USE
5,000 Lights and Repairs to the Signs and Lettering
SUBTOTAL TOWN ENTRANCE PARKS $7,255
TOTAL UTILITIES, MTNC REPAIR GROUNDS & STRUCTURES
Custodial Services $72,655
Utilities $29,338
Maintenance and Repair $20,000
Maintenance and Repair - Grounds $14,700
Maintenance & Repair - Equipment & Structures $15,500
TOTAL UTILITIES, MTNC REPAIR GROUNDS & STRUCTURES $152,193
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR
General Mtnc Parks-Pathways (16-0437-20-00)114,325 DO NOT USE
114,325 Summer Lawns Contract
Full Time Gen Mtnc Staff (15-0437-21-00)60,000 DO NOT USE
60,000 Summer Lawns Contract
Holiday Lighting (15-0437-24-00)800 DO NOT USE
800
Materials & Supplies (15-0437-25-00)10,000 DO NOT USE
10,000
Paper Products (15-0437-26-00)13,000 DO NOT USE
13,000
Miscellaneous -Gen Mtnc & Repair of Grounds (15-0437-23-00)12,800 DO NOT USE
12,800 $2,800 increase based on FY 12/13 expenses
Back Flow Parts Replacement (15-0437-28-00)600 DO NOT USE
600
Snow Removal (15-0437-22-00)800 DO NOT USE
800
Greenbelt - Pathway Maintenance and Repair (15-0437-29-00)150,000 DO NOT USE
150,000 $50,000 increase due to increase maintenance demands
Drainage Ditch Repairs (15-0437-30-00)2,000 DO NOT USE
2,000
SUBTOTAL MISC GENERAL MAINTENANCE AND REPAIR $364,325
VEHICLE MAINTENANCE AND REPAIR
Maintenance and Repair - City Vehicle (15-0413-24-00)2,000 DO NOT USE
2,000
Gas and Oil (15-0413-26-00)3,800 DO NOT USE
3,800
SUBTOTAL VEHICLE MTNC & REPAIR $5,800
STREET LIGHTS
Utilities (15-0441-06-00)21,000 DO NOT USE
21,000
Maintenance and Repair (15-0441-05-00)8,000 DO NOT USE
8,000
Street Light Replacement (16-0441-07-00)20,000 DO NOT USE
20,000
SUBTOTAL STREET LIGHTS $49,000
CONTRACTS & AGREEMENTS
Shop Lease-1/2 PR/Facilities 1/2 Water Dept (16-0416-01-00)7,380 DO NOT USE
7,380
Equipment Leasing (copy machines-printers) (15-0416-24-00)0 DO NOT USE
0
Scenic By-Way Utilities Agreement (15-0416-02-00)150 DO NOT USE
150
Water Shares - Assessment/Fees (15-0416-03-00)160 DO NOT USE
160
East Entry Sign/Water Agreement (15-0416-04-00)1,000 DO NOT USE
1,000
Back Flow Testing Agreement (16-0416-08-00)3,000 DO NOT USE
3,000
Roof Maintenance Contract (16-0416-06-00)1,550 DO NOT USE
1,550
HVAC Maintenance Contract (16-0416-07-00)5,000 DO NOT USE
5,000
SUBTOTAL CONTRACTS & AGREEMENTS $18,240
CAPITAL OUTLAY
Library Security Camera (16-0465-02-00)12,500 DO NOT USE
12,500 $50/Yr for Service
SUBTOTAL CAPITAL OUTLAY $12,500
PARKS & PATHWAYS DEVELOPMENT
Master Plan for Parks & Pathways (15-0472-02-00)0 DO NOT USE
0
SUBTOTAL PARKS & PATHWAYS DEVELOPMENT $0
PROGRAMS & RECREATION:
Mayor's Cup Golf Tournament (16-0414-03-00)1,000 DO NOT USE
1,000
Community Promotion/Special Events (16-0414-01-00)5,000 DO NOT USE
5,000 To be used to defray the costs of the Events Moved from Gen Admin
Community Promotion/Special Events-Fireworks (16-0414-02-00)15,000 DO NOT USE
15,000 Moved from Gen Admin
SUBTOTAL PROGRAMS & RECREATION $21,000
CURRENT & FUTURE BUDGET REQUESTS AS PRESENTED 7/10/13:
PRIORITY NO. 1
INTERIOR LIGHT REPLACEMENT-SENIOR CENTER (15-0443-07-00)3,100 SEN
SIDEWALK TRIP HAZARDS (15-0456-01-00)6,300 STR
PLAYGROUND CRIBBING REPLACEMENT (16-0448-02-00)20,000 FRI
REMOVE PAVEMENT AND RESURFACE TRAIL (16-0452-02-00)10,000 MER
TRAIL MAP DESIGN AND PRINTING (16-0471-01-00)6,000 TR
LAGUNA POINTE TRAIL SIGNS (16-0471-02-00)5,000 TR
STIERMAN TRAIL REPAIR (16-0471-03-00)5,500 TR
$2,500 REPAIR FENCE SOUTHEND OF PARK 0 MER Discussion on the fence being demolished
GOLDMAN PROPERTY WEEDING (16-0437-19-00)560 GEN
GRASS VIEWING AREA MAINTENANCE AND MOWING (16-0454-02-00)6,200 SPOR
FLOW TRAIL CREATION 0 SPOR This item will be funded out of the Park Fund
UPGRADE PUMP STATION FILTER CLEANING (16-0452-04-00)2,500 MER
PRIORITY NO. 1 SUBTOTAL:65,160$
PRIORITY NO. 2
ROOF REPAIR LIBRARY (15-0444-06-00)10,603 LIB
SIGN REPAIR OVERHEAD EAGLE ROAD (15-0456-02-00)12,500 ENTP
BOLLARD REPLACEMENTS-LIBRARY (15-0444-05-00)2,200 LIB
REPLACE LOOSE AND MISSING SHINGLES (16-0453-02-00)4,000 OK
RENOVATE SPRINLER SYS BY SKATEPARK/DIRT JUMPS (16-0454-04-00)5,000 SPOR
ADD PAVERS AROUND DRINKING FOUNTAIN (16-0449-02-00)2,000 GUER
RECREATION STAFF INTERN (16-0433-19-00)8,500 STAF
$6,000 GARBAGE CAN/BUTT DISPOSAL 0 CH This item can be paid for out of BFI Education/Srvs Restricted Fund
LANDSCAPING ALONG ROADWAYS (16-0454-05-00)28,000 SPOR
PRIORITY NO. 2 SUBTOTAL:72,803$
ROOF REPAIR SENIOR CENTER (15-0443-05-00)630 SEN
UPGRADE SOUND SYSTEM (15-0442-05-00)46,200 CH
GLASS RECYCLING ENCLOSURE (15-0465-01-00)20,000 CH
GREENBELT TRAIL SIGNS (16-0471-04-00)5,000 TR
REPAIR FENCE AROUND POND (16-0446-02-00)1,000 ARB
REPAINT TABLES (16-0446-03-00)1,000 ARB
REPAIR FENCE AROUND PARK (16-0454-06-00)7,000 SPOR
$2,000 REPLACE MAGLOCK TIMER IN MAINTENANCE ROOM 0 MER This item has already been taken care of
TURF IMPROVEMENT (16-0449-03-00)5,000 GUER
ENTRANCE SIGN (15-0443-06-00)5,000 SEN
PRIORITY NO. 3 SUBTOTAL:90,830$
AMENDED BUDGET ALLOCATIONS 12/10/13
CITY HALL FRONT DOOR LOCKING SYSTEM (15-0-00)9,500 CH
LIBRARY SIDEWALK JOINT FILLING (15-0-00)4,600 LIB
DOWNTOWN REE REPLACEMENT & IRRIGATION REPAIR (15-0-00)30,000 DWN TWN
LIBRARY INTERIOR PAINTING (15-0-00)5,000 LIB
AWNINGS FOR LIBRARY (15-0-00)2,500 LIB
CITY HALL WORK SPACE IMPROVEMENTS (1-00)6,600 CH
AMENDED BUDGET ALLOCATIONS 58,200$
GRAND TOTAL CURRENT/FUTURE BUDGET REQUESTS:$228,793
TOTAL PR - FACILITIES BUDGET:$1,042,184
TOTAL PR/FACILITIES & CURRENT/FUTURE BUDGET REQUESTS:$1,270,977
TOTAL PR/FACILITIES W/AMENDED BUDGET ALLOTMENTS:$1,339,177
WATER FUND FY 2013/2014 AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 11/12
Budget
FY 12/13
Budget FY 13/14 Budget
REVENUE
CARRY OVER (60-0390-00-00)$127,571 $648,592 465,184
RESERVE FUND:
Reserve for Water System R&M (60-0346-57-00)0 45,930 0
Reserve for Equipment & Building Replacement (60-0346-58-00)43,480 43,480 0
TOTAL RESERVE :$43,480 $89,410 $0
RESTRICTED FUNDS REVENUE:
METER SETS:
*Hook-Up Fees-City ($850 each)(Based on 10 Connections) (60-0346-60-00)2,550 8,500 42,500
TOTAL METER SETS:$2,550 $8,500 $42,500
STL FEES (SUPPLY TRUNK LINE):
Carry Forward from previous fiscal years (60-0346-59-01)112,900 112,900 110,700
Supply Trunk Line fee (STL)(75 Customers @ $2,100.00) (60-0346-59-00)0 0 0
TOTAL STL FEES:$112,900 $112,900 $110,700
DEQ LOAN FUNDS:
DEQ LOAN FUNDS (60-0370-01-00)7,500 0 0
TOTAL DEQ LOAN FUNDS:$7,500 $0 $0
TOTAL RESTRICTED FUNDS REVENUE $122,950 $121,400 $153,200
OTHER REVENUE:
Misc Revenue - Water Sys Insp, Reimburseables (60-0383-01-00)0 0 0
Misc Revenue - Eng Plan Rev, Reimburseables (60-0383-02-00)0 0 0
Misc Revenue - Attorney, Reimburseables (60-0383-04-00)0 0 0
Water Construction Equivalency (WCE) Fees (60-0355-01-00)1,200 4,000 4,000
Late Comer's Fee (Development Agreement) (60-0346-62-00)0 0 0
Billing Revenue (60-0347-01-00)333,100 333,100 338,184
Other Revenue (60-0347-02-00)2,460 2,460 3,480
Reconnect Fees (60-0347-03-00)320 320 600
Delinquent Fees (60-0347-04-00)200 200 7,200
Miscellaneous Revenue (60-347-05-00)300 300 300
System Enhancement Fee (60-0347-06-00)180,000 192,000 192,000
Zions Interest (60-0371-25-00)3,600 3,600 1,920
TOTAL OTHER REVENUES:$521,180 $535,980 $547,684
TOTAL WATER FUND REVENUE $815,181 $1,395,382 $1,166,068
EXPENDITURES
RESERVE FUND:
Reserve for Water System R&M (60-0438-02-00)45,930 273,732 32,515
Reserve for Equipment & Building Replacement (60-0438-03-00)43,480 247,594 0
Reserve for Capital Meter Replacement (60-0438-09-00)15,000 0
TOTAL RESERVE FUND:$89,410 $536,326 $32,515
RESTRICTED FUNDS EXPENDITURES:
METER SETS:
Meter Sets (New) (60-0438-08-00)2,550 8,500 42,500
TOTAL METER SETS:$2,550 $8,500 $42,500
STL FEES (SUPPLY TRUNK LINE):
Water System Expansion - STL Fees (60-0437-01-00)112,900 112,900 110,700
Capital Expenditures (60-0437-02-00)0 0 0
Refund of STL Fees (60-0437-03-00)0 0 0
TOTAL STL FEES:$112,900 $112,900 $110,700
DEQ LOAN FUNDS:
Administrative (60-0435-01-00)2,500 0 0
Engineering Fees (60-0435-02-00)5,000 0 0
TOTAL DEQ LOAN FUNDS:$7,500 $0 $0
TOTAL RESTRICTED FUND EXPENDITURES:$122,950 $121,400 $153,200
PERSONNEL:
Salaries - Full Time (60-0433-10-00) 145,349 185,861 160,128
Part Time (60-0433-10-01)5,000 0 5,408
On-Call Time (60-0433-10-02)0 0 5,600
Overtime (60-0433-11-00)0 5,000 5,000
5% Bonus + Benefits (60-0433-16-00)6,520 0 0
FICA (60-0433-21-00)11,502 14,218 13,474
PERSI (60-0433-22-00)15,971 19,743 20,413
HRA Admin Fee (60-0433-23-01)120 120 2,851
HRA Billing-Premium Reimbursement (60-0433-23-00)2,851 2,851 120
Insurance (60-0433-25-00)25,963 30,604 34,434
Work Comp (60-0433-24-00-00)5,999 6,109 5,241
TOTAL PERSONNEL:$219,275 $264,506 $252,669
OPERATIONS & MAINTENANCE:
Office Supplies (60-0434-15-00)700 700 834
Telecommunications / SCADA (60-0434-19-00)4,000 5,000 5,000
Advertising and Publications (60-0434-20-00)500 500 500
Travel-Meetings-Education (60-0434-22-00)1,500 2,350 2,500
Dues and Subscriptions (60-0434-23-00)500 1,300 1,300
Mtnc Equip (computers/copiers) & Software Support (60-0434-25-00)500 14,800 14,800
Tools & Equipment (60-0434-26-00)10,000 10,000 5,000
Miscellaneous (60-0434-26-01)0 10,000 5,550
Postage (60-0434-27-00)100 100 100
Liability Insurance (60-0434-41-00)4,100 4,100 4,100
Comp & Class Study (60-0434-48-00)0 0 0
United Water/Fire Flow (60-0434-52-01)0 0 0
Utilities - Security Systems (60-0434-52-02)0 0 0
Public Drinking Water Fees (60-0434-53-01)6,000 6,000 6,000
Permits and Fees (60-0434-53-03)800 800 900
Equipment Repair and Maintenance (60-0434-58-00)30,000 30,000 16,000
Chemicals and Equipment (60-0434-59-00)5,000 5,000 6,500
Power (60-0434-60-00)35,000 35,000 35,000
Uniforms/Laundry (60-0434-68-00)2,000 1,000 1,000
Testing - weekly, monthly, quarterly, annual (60-0435-56-00)17,000 7,000 7,000
Total Operations & Maintenance $117,700 $133,650 $128,084
CONTRACTS AND AGREEMENTS
Engineering Services (60-0434-42-00)5,000 5,000 24,000
Legal Services (60-0434-42-01)20,000 25,000 25,000
Misc Legal Services (60-0434-42-02)0 0 50,000
Contract Services (Repair) (60-0434-43-01)12,000 25,000 25,000
Dig Line (60-0434-44-00)4,500 4,500 1,200
Auditor Services (60-0434-45-00)1,200 1,200 1,200
Billing Services (60-0434-47-00)12,000 12,000 12,000
Shop Lease (60-0434-50-00)0 7,000 7,000
Shop Utilities (60-0434-50-01)0 0 1,200
State Revolving Loan Payment (60-0436-01-00)180,000 182,000 182,000
TOTAL CONTRACTS AND AGREEMENTS:$54,700 $79,700 $328,600
VEHICLE OPERATIONS - LEASES
Fuel and Lubricants (60-0420-01-00)10,000 15,000 15,000
Vehicles Repair and Maintenance (60-0420-03-00) (60-0434-24-00)1,500 1,500 3,000
TOTAL VEHICLE OPERATIONS - LEASES:$11,500 $16,500 $18,000
FIXED OPERATING COSTS
Personnel $219,275 $264,506 $252,669
Operations and Maintenance $117,700 $133,650 $128,084
Contracts and Agreements $54,700 $79,700 $328,600
Vehicle Operations - Leases $11,500 $16,500 $18,000
TOTAL FIXED OPERATING COSTS:$403,175 $494,356 $727,353
CAPITAL OUTLAY:
Equipment - Computers & etc. (60-0438-01-00)6,646 1,300 11,200
Vehicle (60-0434-77-00) 2 new trucks, 1 utility vehicle 10,000 35,000 0
Meter Replacement Program 100 per year (60-0438-09-00) 32,500
Capital Construction Projects (60-0438-11-00)0
New Floating Feather Loop-Legacy (60-0438-05-00)39,300
New Linder Loop from Cabra Creet to North Star Charter (60-0438-05-01)100,000
Trunk Line frm Resv to Beacon Lt Hwy 0
Extend Water Lines (60-0438-05-00)0
Late Comer's Cost Reimbursement, DA (60-0438-06-00)0
WCE Reimbursement, Development Agreement (60-0439-01-00)0
Well House Construction (60-0434-80-00)5,000
Update Water Master Plan (60-0438-10-00)0 25,000 40,000
Update Water Mapping Records (60-0438-10-01)25,000
Operation/Compliance Plan Update (60-0438-12-00)0
TOTAL CAPITAL EXPENDITURES:$16,646 $61,300 $253,000
TOTAL RESERVE FUNDS:$89,410 $536,326 $32,515
TOTAL RESTRICTED FUNDS:$122,950 $121,400 $153,200
TOTAL FIXED OPERATING COSTS:$403,175 $494,356 $727,353
TOTAL CAPITAL EXPENDITURES:$16,646 $61,300 $253,000
TOTAL WATER FUND BUDGET:$632,181 $1,213,382 $1,166,068
WATER FUND FY 13/14
AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 13/14
Projected Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
REVENUE
CARRY OVER (60-0390-00-00)$465,184
RESERVE FUNDS:
Reserve for Water System R&M (60-0346-57-00)0 DO NOT USE
0 $45930 12/13
Reserve for Equipment & Building Replacement (60-0346-58-00)0
0 $43480 12/13
TOTAL RESERVE FUNDS:$0
RESTRICTED FUNDS REVENUE:
METER SETS:
*Hook-Up Fees-City ($850 each)(Based on 50 Connections) (60-0346-60-00)42,500 DO NOT USE
42,500 Estimating 50 new customers (7 month total, conservative estimate), old rate
TOTAL METER SETS:$42,500
STL FEES (SUPPLY TRUNK LINE):
Carry Forward from previous fiscal years (60-0346-59-01)110,700 DO NOT USE
110,700 112,900 prior + 4,500 corr - 6,700 refund to Spring Haven
Supply Trunk Line fee (STL) (60-0346-59-00)0 DO NOT USE
0 Expected in trade although we may have some from River Walk/ACR Level 3
TOTAL STL FEES:$110,700
DEQ LOAN FUNDS:
DEQ Loan Funds 0 DO NOT USE
0 No new loans - thank goodness
TOTAL DEQ LOAN FUNDS:$0 DO NOT USE
TOTAL RESTRICTED FUNDS REVENUE $153,200
REVENUE:
Misc Revenue - Water Sys Insp, Reimburseables (60-0383-01-00)0 DO NOT USE
0 Nothing expected
Misc Revenue - Eng Plan Rev, Reimburseables (60-0383-02-00)0 DO NOT USE
0 Nothing expected
Misc Revenue - Attorney, Reimburseables (60-0383-04-00)0 DO NOT USE
0 Nothing expected
Water Construction Equivalency (WCE) Fees (60-0355-01-00)4,000 DO NOT USE
10 New Homes X $400.00 4,000 Estimating 10 homes not in Legacy or Eaglefield (which are not subject to WCE)
Late Comer's Fee (Development Agreement) (60-0346-62-00)0 DO NOT USE
0 Nothing expected
Contributed Capital Improvements (60-0350-01-00)0 DO NOT USE
0 Nothing expected
Billing Revenue (60-0347-01-00)338,184 DO NOT USE
338,184 Avg $28,182/mo for 7 months, old rate Cons/base/WSF, old rate
Other Revenue (60-0347-02-00)3,480 DO NOT USE
3,480 ACH fee and App Fee avg $70/mo and $220/mo
Reconnect Fees (60-0347-03-00)600 DO NOT USE
600 Shut off fees for del, approx $50/mo, old rate
Delinquent Fees (60-0347-04-00)7,200 DO NOT USE
7,200 Customers who pay late by 45 plus days, Avg $600/mo, old rate
Miscellaneous Revenue (60-347-05-00)300 DO NOT USE
300 Ret checks, recycling meter parts, misc - current revenue included unexpected items
System Enhancement Fee (60-0347-06-00)192,000 DO NOT USE
192,000 Monthly billing @ approx $16k/mo
Bank Interest (60-0371-25-00)1,920 DO NOT USE
1,920 Avg $162/mo for 7 months, est $160 @ 12 mos
TOTAL REVENUE:$547,684
TOTAL WATER FUND REVENUE $1,166,068
EXPENDITURES
RESERVE FUNDS:
Reserve for Water System R&M (60-0438-02-00)32,515 DO NOT USE
32,515 FY 11/12 $45,930 + $227,802
Reserve for Equipment & Building Replacement (60-0438-03-00)0 DO NOT USE
0 FY 11/12 $43,480 + $204,114
Reserve for Capital Meter Replacement (60-0438-09-00)0 DO NOT USE
0 I have this listed in capital expenditures
TOTAL MISCELLANEOUS RESERVE:$32,515
RESTRICTED FUNDS EXPENDITURES
METER SETS:
Meter Sets (New) (60-0438-08-00)42,500 DO NOT USE
42,500
TOTAL METER SETS:$42,500
STL FEES (SUPPLY TRUNK LINE):
Water System Expansion - STL Fees (60-0437-01-00)110,700 DO NOT USE
110,700 Partner with Syringa on Floating Feather trunk line loop
Capital Expenditures (60-0437-02-00)0 DO NOT USE
0
Refund of STL Fees (60-0437-03-00)0 DO NOT USE
0 Since we aren't budgeting any coming in, no budget for going out
TOTAL STL FEES:$110,700
DEQ LOAN FUNDS:
Administrative (60-0435-01-00)0 DO NOT USE
0
Engineering Fees (60-0435-02-00)0 DO NOT USE
0
TOTAL DEQ LOAN FUNDS:$0
TOTAL RESTRICTED FUND EXPENDITURES:$153,200
PERSONNEL:
Salaries - Full Time (60-0433-10-00) 160,128 Budget 1/2 year for new water sup; one PT labor w/P&R; 2 operator; one office
Part Time (60-0433-10-01)5,408
On-Call Time (60-0433-10-02)5,600
Overtime (60-0433-11-00)5,000
5% Bonus + Benefits (60-0433-16-00)0
FICA (60-0433-21-00)13,474
PERSI (60-0433-22-00)20,413
HRA Admin Fee (60-0433-23-01)2,851
HRA Billing-Premium Reimbursement (60-0433-23-00)120
Insurance (60-0433-25-00)34,434
Work Comp (60-0433-24-00-00)5,241
TOTAL PERSONNEL:$252,669
OPERATIONS & MAINTENANCE:
Office Supplies (60-0434-15-00)834 DO NOT USE
834 General office supplies
Telecommunications / SCADA (60-0434-19-00)5,000 DO NOT USE
5,000 Cell, office, computer scada but not scada repairs
Advertising and Publications (60-0434-20-00)500 DO NOT USE
500
Travel-Meetings-Education (60-0434-22-00)2,500 DO NOT USE
2,500 IBOL, ICCTFOA, Continuing Ed
Dues and Subscriptions (60-0434-23-00)1,300 DO NOT USE
1,300 ICCTFOA, AWWA, IRWA
Mtnc Equip (computers/copiers) & Software Support (60-0434-25-00)14,800 DO NOT USE
14,800 Computers, copier, SCADA, Caselle, Tokay
Tools & Equipment (60-0434-26-00)5,000 DO NOT USE
5,000 Tools, flush boxes, ladders, barricades, etc
Miscellaneous (60-0434-26-01)5,550 DO NOT USE
5,550
Postage (60-0434-27-00)100 DO NOT USE
100
Liability Insurance (60-0434-41-00)4,100 DO NOT USE
4,100 Same as last year
Comp & Class Study (60-0434-48-00)0 DO NOT USE
0 NA
United Water/Fire Flow (60-0434-52-01)0 0
0 NA
Sub-Total Operations & Maintenance:$39,684
OPERATIONS & MAINTENANCE Con't:
Utilities - Security Systems (60-0434-52-02)0 DO NOT USE
0 NA
Public Drinking Water Fees (60-0434-53-01)6,000 DO NOT USE
6,000 Pass thru DEQ Fee
Enterprise Fund Fee (60-0434-53-02)0 DO NOT USE
0 NA
Permits and Fees (60-0434-53-03)900 DO NOT USE
900 Ask Bruce for water #'s, ACHD fees
Utility Billing Software (60-0434-54-00)0 DO NOT USE
0
Water Repair and Maintenance (lines,meters,etc) (60-0434-58-00)16,000 DO NOT USE
16,000
Water Repair and Maintenance (pumps,wells,chemical) (60-0434-58-01)16,000 DO NOT USE
16,000
Chemicals (60-0434-59-00)6,500 DO NOT USE
6,500 Chlorine, aqua mag, etc
Power (60-0434-60-00)35,000 DO NOT USE
35,000
Uniforms/Laundry (60-0434-68-00)1,000 DO NOT USE
1,000
Water / Miscellaneous (60-0434-69-00)0 DO NOT USE
0
Testing - weekly, monthly, quarterly, annual (60-0435-56-00)7,000 DO NOT USE
7,000
Sub-Total Operations & Maintenance:$88,400
Total Operations & Maintenance $128,084
CONTRACTS AND AGREEMENTS
Engineering Services (60-0434-42-00)24,000 DO NOT USE
24,000 $2000/month aside from projects
Legal Services (60-0434-42-01)25,000 DO NOT USE
25,000
Misc Legal Services (60-0434-42-02)50,000 DO NOT USE
50,000 Water right development, processing, permitting, hydrology work - per BMS
Contract Services (Repair) (60-0434-43-01)25,000 DO NOT USE
25,000
Dig Line (60-0434-44-00)1,200 DO NOT USE
1,200 $100/mo
Auditor Services (60-0434-45-00)1,200 DO NOT USE
1,200
Billing Services (60-0434-47-00)12,000 DO NOT USE
12,000 1525 customers @.65 x 12 months, rounded up
CONTRACTS AND AGREEMENTS con't
Shop Lease (60-0434-50-00)7,000 DO NOT USE
1/2 share with Facilities 7,000
Shop Utilities (60-0434-50-01)1,200 DO NOT USE
1/2 share with Facilities 1,200
DEQ/State Revolving Loan Payment (60-0436-01-00)182,000 DO NOT USE
182,000
TOTAL CONTRACTS AND AGREEMENTS:$328,600
VEHICLE OPERATIONS - LEASES
Fuel and Lubricants (60-0420-01-00)15,000 DO NOT USE
15,000
Equipment Rental - Lease Vehicles (60-0420-02-00)0 DO NOT USE
0 NA
Vehicles Repair and Maintenance (60-0420-03-00) (60-0434-24-00)3,000 DO NOT USE
3,000
TOTAL VEHICLE OPERATIONS - LEASES:$18,000
FIXED OPERATING COSTS
Personnel $252,669
Operations and Maintenance $128,084
Contracts and Agreements $328,600
Vehicle Operations - Leases $18,000
TOTAL FIXED OPERATING COSTS:$727,353
CAPITAL OUTLAY:
Equipment - Computers & etc. (60-0438-01-00)11,200 DO NOT USE
11,200 Metal detector $900, Line locator $3500, Hydrant Meters, $1200 ea, generator $1200
Vehicle (60-0434-77-00) 1 Service Vehicle 0 DO NOT USE
0 100 radio reads replaced with radio reads per year @$325 ea
Meter Replacement Program 100 per year (60-0438-09-00) 32,500 DO NOT USE
32,500
Capital Construction Projects (60-0438-11-00)0 DO NOT USE
0 Partner with Syringa on a trunk line, $110,700 from STL and 39,300 from regular budget
New Floating Feather Loop-Legacy (60-0438-05-00)39,300 DO NOT USE
39,300 Water quality loop
New Linder Loop from Cabra Creet to North Star Charter (60-0438-05-01)100,000 DO NOT USE
100,000 NA
Trunk Line frm Resv to Beacon Lt Hwy 0 DO NOT USE
0 NA
Extend Water Lines (60-0438-05-00)0 DO NOT USE
0 NA
Late Comer's Cost Reimbursement, DA (60-0438-06-00)0 DO NOT USE
0 None at this time
WCE Reimbursement, Development Agreement (60-0439-01-00)0 DO NOT USE
0 Eaglefield Well House - may need to partner with developers on finish work
Well House Construction (60-0434-80-00)5,000 DO NOT USE
5,000 For the balance of the plan
Update Water Master Plan (60-0438-10-00)40,000 DO NOT USE
40,000 This is a guess to hold a spot, $$ provided by HECO
Update Water Mapping Records (60-0438-10-01)25,000 DO NOT USE
25,000 NA
Operation/Compliance Plan Update (60-0438-12-00)0 DO NOT USE
0
TOTAL CAPITAL EXPENDITURES:$253,000
TOTAL RESERVE FUNDS:$32,515
TOTAL RESTRICTED FUNDS:$153,200
TOTAL FIXED OPERATING COSTS:$727,353
TOTAL CAPITAL EXPENDITURES:$253,000
TOTAL WATER FUND EXPENDITURES:$1,166,068
Library Department Budget FY 2013/2014 AMENDED BUDGET ADOPTED BY CC 12/10/
Major Objects and Subobjects
FY 11/12
Budget
FY 12/13
Budget
FY 13/14
Budget
REVENUE
RESERVE FUND: (06-0390-01-00) $160,000 $205,695 $205,695
OPERATING REVENUES:
Carry Forward (06-0390-00-00)$125,941 $68,000 $85,624
Property Tax Funds (06-0356-00-00)$783,037 $745,482 $936,160
OTHER REVENUES
Penalty & Interest Property Taxes (06-0356-01-00)4,000 4,000 4,000
Boise Library Reimbursement (06-0357-00-00)4,032 2,212 0
Ada Community Library Reimbursement (06-0357-01-00)8,960 11,036 0
Fines, Fees (06-0361-20-00)40,800 40,800 28,000
Copy Machine Revenue (06-0361-21-00)500 500 500
Zions Interest (06-371-25-00)1,500 1,500 500
Miscellaneous (06-0379-00-00)500 500 200
TOTAL OTHER REVENUE $60,292 $60,548 $33,200
RESTRICTED FUNDS
Circulation Equipment Replacement* (06-0380-01-00)0 36000 0
Automated Materials Handling Sys (06-0462-03-00)0 0 0
Grants, Gifts, Memorials (06-0380-02-00)* 2000 2552 1,293
*PT Pass Through TOTAL RESTRICTED FUNDS $2,000 $38,552 $1,293
REVENUE SUMMARY
RESERVE FUND $160,000 $205,695 $205,695
TOTAL CARRY FORWARD $125,941 $68,000 $85,624
TOTAL PROPERTY TAX REVENUE $783,037 $745,482 $936,160
OTHER REVENUE $60,292 $60,548 $33,200
RESTRICTED FUND $2,000 $38,552 $1,293
TOTAL LIBRARY FUND REVENUE:$1,131,270 $1,118,277 $1,261,972
EXPENDITURES
RESERVE FUND-1ST QTR EXPENDITURES (06-0410-01-00)$205,695 $205,695 $291,319
CARRY FORWARD - EXPENDITURES (06-0411-01-00)$0 $5,000 $0
PERSONNEL:
Salaries (Full-Time) (06-0461-10-00)388,239 362,329 375,684
Overtime Pay (06-0461-11-00)0 0 0
Salaries (Part-Time) (06-461-15-00)144,533 151,862 128,513
Relief (Part-Time) (06-0461-20-00)7,685 5,955 3,349
FICA (06-0461-21-00)41,345 39,791 38,571
PERSI (06-0461-22-00)41,241 38,488 43,392
HRA Billing Reimbursement (06-0461-23-00)10,296 10,296 10,575
COBRA Administration (06-461-23-01)216 216 288
Worker's Compensation (06-461-24-00)2,584 2,506 1,261
Health and Dental Insurance (06-0461-25-00)64,983 70,699 83,793
Unemployment Benefits (06-0461-28-00)1,000 9,575 3,871
Background check/testing (06-0461-29-00)300 300 500
5% Bonus + Benefits (06-0461-16-00)22,995 0 0
TOTAL PERSONNEL:$725,417 $692,017 $689,797
OPERATIONS & MAINTENANCE:
Programs, Audiovisual (06-0461-30-00)11,095 11,095 21,000
Children's Programing (06-0461-30-01)2,000 2,000 10,000
Adult Programming (06-0461-30-02)1,000 1,000 0
Office Supplies (06-0461-31-00)3,500 3,500 5,000
Special Dept. Supp. (06-0461-32-00)11,000 11,000 13,000
Administrative Expenses (06-0461-33-00)500 500 500
Postage (06-0461-37-00)3,596 3,596 3,000
Grants/Gifts/Memorials (06-0461-41-00)0 0 0
Advertising (06-0461-44-00)500 200 200
Printing and Signage (06-0461-45-00)450 450 450
Binding (06-0461-46-00)515 0 0
Travel and Meetings (06-0461-47-00)100 100 5,000
Subscriptions/Memberships (06-0461-48-00)450 450 800
Periodicals (06-0461-48-01)6,300 6,300 6,500
OCLC/WorldCat/Cat Express) (06-0461-48-02)3,400 3,400 3,400
Subtotal Operations and Maintenance:$44,406 $43,591 $68,850
OPERATIONS AND MAINTENANCE CON'T:
Electronic Databases (06-0461-48-03)0 1,500 17,700
Personnel Training (06-0461-49-00)0 0 3,000
Supplies-Building (06-0461-50-02)800 800 800
Telephone/Communications (06-0461-51-00)0 0 0
Lan Network Maintenance (06-0461-51-01)0 0 0
Internet Service (06-0461-51-02)2,500 2,500 2,500
Website Design/Mtnc (06-0461-51-03)0 0 0
Utilities (06-0461-52-00)28,000 28,000 30,000
Internet Filtering (06-0461-53-00)225 225 1,250
Small Furniture Repair (06-0461-57-00)250 250 250
M&O Office Equipment (06-0461-58-00)23,700 24,200 17,913
Lynx System Maintenance (06-0461-58-01)14,500 14,500 14,500
Computer, equipment repair materials (06-0461-58-02)1,000 1,000 1,000
Debt-Collect (06-0461-58-03)2,500 2,500 2,000
Storage Fees (06-0461-60-00)996 0 0
Open Access (06-0461-62-00)100 100 150
Security System Monitoring (06-0461-62-01)800 800 900
Books, Adult and Child (06-0461-65-00)44,375 44,375 69,400
Miscellaneous (06-0461-69-00)500 500 500
Courier (06-0461-69-01)3,884 4,472 5,000
Software Automation (06-0461-74-01)2,500 4,500 4,500
Subtotal Operations and Maintenance:$126,630 $130,222 $171,363
TOTAL OPERATIONS & MAINTENANCE:$171,036 $173,813 $240,213
FIXED OPERATING COST SUMMARY
Personnel 725,417 692,017 689,797
Operations & Maintenance 171,036 173,813 240,213
TOTAL FIXED OPERATING COSTS:$896,453 $865,830 $930,010
CAPITAL EXPENDITURES
CAPITAL OUTLAY:
Capital, Equipment (06-0461-74-00)9,122 3,200 19,350
TOTAL CAPITAL OUTLAY:$9,122 $3,200 $19,350
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 9,122 3,200 19,350
TOTAL CAPITAL EXPENDITURES SUMMARY:$9,122 $3,200 $19,350
RESTRICTED FUNDS
Circulation Equipment Replacement* (06-0462-01-00)18,000 36,000 0
Automated Materials Handling System 0 0 20,000
Grants, Gifts, Memorials* (06-0462-02-00)2,000 2,552 1,293
TOTAL RESTRICTED FUNDS $20,000 $38,552 $21,293
TOTAL FIXED OPERATING COSTS:$896,453 $865,830 $930,010
TOTAL CAPITAL EXPENDITURES:$9,122 $3,200 $19,350
TOTAL RESTRICTED FUNDS:$20,000 $38,552 $21,293
TOTAL CARRY FORWARD EXPENDITURES $0 $5,000 $0
TOTAL LIBRARY RESERVE FUND:$205,695 $205,695 $291,319
TOTAL EXPENDITURES:$1,131,270 $1,118,277 $1,261,972
Library Department Budget FY 13/14 AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 13/14
Projected
Line
item
cost
Working Area
for all Detailed
Calculations -
PLEASE
SHOW YOUR
ASSUMPTION
S
REVENUE
RESERVE FUND: (06-0390-01-00) 205,695.00 205,695.00
Carry Forward (06-0390-00-00)85,624.00
DO
NOT
85,624.00
Property Tax Funds (06-0356-00-00)936,160.00
DO
NOT
936,160.00
OTHER REVENUES
Penalty & Interest Property Taxes (06-0356-01-00)4,000.00
DO
NOT
USE
4,000.00
Boise Library Reimbursement (06-0357-00-00)0.00
DO
NOT
0.00
Ada Community Library Reimbursement (06-0357-01-0 0.00
DO
NOT
USE
0.00
Fines, Fees (06-0361-20-00)28,000.00
DO
NOT
USE
28,000.00
Copy Machine Revenue (06-0361-21-00)500.00
DO
NOT
USE
500.00
Zions Interest (06-371-25-00)500.00
DO
NOT
USE
500.00
Miscellaneous (06-0379-00-00)200.00
DO
NOT
USE
200.00
TOTAL OTHER REVENUE 33,200.00
RESTRICTED FUNDS
Restricted Funds (06-0380-01-00)0.00
DO
NOT
USE
Circulation Equipment Replacement* (06-0380-01-00)0.00
Automated Materials Handling System 0.00
DO
NOT
USE
0.00
Grants, Gifts, Memorials (06-0380-02-00)1,293.00
DO
NOT
1,293.00 Existing balance in Grants, Gifts, Memorials
TOTAL RESTRICTED FUNDS:1,293.00
DO
NOT
USE
REVENUE SUMMARY
RESERVE FUND 205,695.00
CARRY FORWARD 85,624.00
PROPERTY TAX REVENUE 936,160.00
OTHER REVENUE 33,200.00
RESTRICTED FUNDS 1,293.00
TOTAL LIBRARY FUND REVENUE:1,261,972.00
EXPENDITURES (
01-00)291,319.00 291,319.00 increase of $85,624 from FY 12-13 carry forward; upon recommendat
CARRY FORWARD - EXPENDITURES (06-0411-01-00)0.00
DO
NOT
Projected Carry Forward from FY 11/12 $68,000.00 0.00 $85,624 added to Reserve
PERSONNEL:
Salaries (Full-Time) (06-0461-10-00)375,684.00 375,684.00 3% cost of living adjustment
Overtime Pay (06-0461-11-00)0.00
Salaries (Part-Time) (06-461-15-00)128,513.00 128,513.00 3% cost of living adjustment
Relief (Part-Time) (06-0461-20-00)3,349.00 3,349.00 3% cost of living adjustment
FICA (06-0461-21-00)38,571.00 38,571.00 %0.0765 gross salary
PERSI (06-0461-22-00)43,392.00 43,392.00 PERSI increase
HRA Billing Reimbursement (06-0461-23-00)10,575.00 10,575.00
COBRA Administration (06-461-23-01)288.00 288.00
Worker's Compensation (06-461-24-00)1,261.00 1,261.00 %0.0025 gross salary
Health and Dental Insurance (06-0461-25-00)83,793.00 83,793.00
increased from $18 to $24 / month in FY 12/13; this is $24 / month for
Unemployment Benefits (06-0461-28-00)3,871.00 3,871.00
Background check/testing (06-0461-29-00)500.00 500.00
5% Bonus + Benefits (06-0461-16-00)0.00 0.00
TOTAL PERSONNEL:689,797.00 689,797.00
OPERATIONS & MAINTENANCE:
Programs, Audiovisual (06-0461-30-00)21,000.00
DO
NOT
USE
11,000.00 same as FY 12/13 --- AV materials
5,000.00
5,000.00
Children's Programing (06-0461-30-01)10,000.00
DO
NOT
USE
10,000.00
Adult Programming (06-0461-30-02)0.00
DO
NOT
USE
0.00 Combined into 06-0461-30-01
Office Supplies (06-0461-31-00)5,000.00
DO
NOT
USE
5,000.00
$25 / test; this represents up to 20 employee / adult volunteer backgro
update audiobook collection. Adult audio book collection is 2.36% of a
audiovisual budget) ; constant requests from patrons for audio books
gaming collection. Circulating video games return on investment is hu
ot teen's needs. Average age of games is about 35. Games are not b
with introduction of video games. Gaming can help create a sense of
have no more behaviroal issues at game programming events than an
tanks to improved relations witht he librarian and teens who feel a sen
have gone on to attend other librry programs as well. also 1) Halo b
then said he would go someplace else when learned we did not; 4) nu
interested in games, an older woman (easily in her 40's jumped in and
Children's and Adult programming combined. Through Summer 2013
this line. $10,000 includes Spanish storytime, with outside storyteller f
year. After programs, children's room is very busy, partially accountin
is also included in this amount (2012 programming for 7 months for te
Increase includes processing materials for Seed Collection (envelopes
next year. We're also printing subtantially more for promotional mate
Special Dept. Supp. (06-0461-32-00)13,000.00
DO
NOT
USE
13,000.00
Administrative Expenses (06-0461-33-00)500.00
DO
NOT
USE
500.00 same as FY 12/13
Subtotal Operations and Maintenance:49,500.00
OPERATIONS AND MAINTENANCE CON'T:
Postage (06-0461-37-00)3,000.00
DO
NOT
USE
3,000.00 Postage -- $596 less than FY 12-13
Grants/Gifts/Memorials (06-0461-41-00) 0.00
DO
NOT
USE
Moved to Restricted Funds area.0 0.00 same
Advertising (06-0461-44-00)200.00
DO
NOT
USE
200.00 same
Printing and Signage (06-0461-45-00)450.00
DO
NOT
USE
450.00 same
Binding (06-0461-46-00)0.00
DO
NOT
USE
0.00 same
Travel and Meetings (06-0461-47-00)5,000.00
DO
NOT
USE
5,000.00
$2,000 increase from current year (additional and different kinds of RF
ALA, PLA, PNWLA, ILA : probably for 3 staff to attend one of these (P
and registration. Eencouraging library staff to take part in gatherings o
skilled library workers. Conferences can excite and motivate, inform a
practices. They provide an opportunity to attend sessions that will con
contact with colleagues statewide and nationwide. Conference-going
a conference, they are to communicate the excitement and the experi
improvement in services to library users.
Subscriptions/Memberships (06-0461-48-00)800.00
DO
NOT
USE
800.00
Periodicals (06-0461-48-01)6,500.00
DO
NOT
USE
6,500.00 $200 increase covers 3% price increase.
OCLC/WorldCat/Cat Express) (06-0461-48-02)3,400.00
DO
NOT
USE
3,400.00 same
Subtotal Operations and Maintenance:19,350.00
ILA membership for staff ($335); Kiwannis membership (Library belon
OPERATIONS AND MAINTENANCE CON'T:
Electronic Databases (06-0461-48-03)17,700.00
DO
NOT
USE
1,500.00 existing ebook
10,000.00 ebook increase
5,500.00 Freegal
700.00 Pronunciator
Personnel Training (06-0461-49-00)3,000.00
DO
NOT
USE
0 3,000.00
Supplies-Building (06-0461-50-02)800.00
DO
NOT
USE
800.00 same
Telephone/Communications (06-0461-51-00)0.00
DO
NOT
USE
0 0.00 same
Lan Network Maintenance (06-0461-51-01)0.00
DO
NOT
USE
0 0.00 same
Subtotal Operations and Maintenance:21,500.00
OPERATIONS AND MAINTENANCE CON'T:
Internet Service (06-0461-51-02)2,500.00
DO
NOT
USE
2,500.00 same
Website Design/Mtnc (06-0461-51-03)0.00
DO
NOT
USE
0 0.00 same
Utilities (06-0461-52-00)30,000.00
DO
NOT
USE
30,000.00
Internet Filtering (06-0461-53-00)1,250.00
DO
NOT
USE
1,250.00 $900 Barracuda, $620 Deep Freeze -- filtering software annual fee for
Small Furniture Repair (06-0461-57-00)250.00
DO
NOT
USE
250.00 same
M&O Office Equipment (06-0461-58-00)17,913.00
DO
NOT
USE
17,913.00
Summary
Baldwin and Associates
Black Box
Canon Financial
CDW Government
Discount Paper
Fire Extinguisher
Fisher's Document
Pitney Bowes
Western Records Destruction
Envisionware
RFID vendor
Lynx System Maintenance (06-0461-58-01)14,500.00
DO
NOT
USE
14,500.00 same
About a 7% increase; Last three months of FY11-12, added to our cur
consumption
Subtotal Operations and Maintenance:66,413.00
OPERATIONS AND MAINTENANCE CON'T:
Computer, equip repair materials (06-0461-58-02)1,000.00
DO
NOT
USE
1,000.00 same
Debt-Collect (06-0461-58-03)2,000.00
DO
NOT
USE
2,000.00 $500 less than curent year.
Storage Fees (06-0461-60-00)0.00
DO
NOT
USE
- 0.00
Open Access (06-0461-62-00)150.00
DO
NOT
USE
150.00
Security System Monitoring (06-0461-62-01)900.00
DO
NOT
USE
900.00 $100 increase from current year; covers increase in service cost
Books, Adult and Child (06-0461-65-00)69,400.00
DO
NOT
USE
56,700.00
2,900.00
1,200.00 puppet literacy kits; The Friends of the Eagle Public Library received
a grant from the Eagle Community Foundation to work with the
Library to create early literacy kits for Eagle library patrons to utilize
to encourage reluctant or struggling readers to improve their reading
abilities. Each kit will contain a puppet, two or three books, and a
container. This budget request will allow the Library to continue to
create puppet literacy kits over the next year. See puppets and
literacy articles.
$50 increase from current year; covers replacement costs for lost mat
general library materials; $12325 increase to cover inflationary costs a
fiction, easy readers (up 32% in FY 12/13 through May), and picture b
relevant).
lease books (McNaughton) ; lease books allow libraries to rent multipl
passes; these will not be reservable (so they can't be reserved by use
Lucky Day" shelf idea where if the patron sees it on the shelf, they can
600.00 family gaming ; Several months ago a library patron asked if the
Eagle Public Library offered family-friendly board games for
checkout. We talked about it for a few minutes and when asked for
suggestions, she responded that games that supported the S.T.E.M.
(Science, Technology, Engineering, and Mathematics) core
curriculum of the public schools would be very useful. Matching,
sequencing, color recognition, numbers and various math skills, and
language skills are all easily supported by many family-friendly
games. After some thought and discussion, the library created a
small game collection, which will give local families the opportunity to
utilize gaming to increase their children's understandingof many
S.T.E.M. concepts. This budget request allows the Library to
continue to build the collection. See STEM list from Idaho
Commission for Libraries and gaming articles.
1,500.00 early literacy kits ; this is an extension of the puppet literacy kits, but
here it's based upon a concept such as color, or shapes, or
counting, or science, or math, or engineering , or something else,
but all supportive of the S.T.E.M. (Science, Technology,
Engineering, and Mathematics) core curriculum of local schools.
This budget request will allow the Library to create a variety of
S.T.E.M. related early literacy kits to give local families the
opportunity to use the literacy kits to increase their children's
understanding of various S.T.E.M. concepts.
5,000.00
1,500.00 hobby collection
Miscellaneous (06-0461-69-00)500.00
DO
NOT
USE
500.00 same
5,000.00
DO
NOT
USE
Courier (06-0461-69-01)5,000.00 $528 difference due to loss of sponsorship from Les Bois Credit Union
Software Automation (06-0461-74-01)4,500.00
DO
NOT
USE
4,500.00 same
Subtotal Operations and Maintenance:83,450.00
TOTAL OPERATIONS & MAINTENANCE:240,213.00
DO
NOT
USE
FIXED OPERATING COST SUMMARY
graphic novels; children's circulation as a % of children's total circ is 4
collection size is 11% of teen collection) . This summer, juvenile com
Personnel 689,797.00 689,797.00
Operations & Maintenance 240,213.00 240,213.00
TOTAL FIXED OPERATING COSTS:930,010.00 930,010.00
RESTRICTED FUNDS
Circulation Equip Replacement* (06-0462-01-00)0.00
DO
NOT
USE
0.00
Automated Materials Handling Sys (06-0462-03-00)20,000.00
DO
NOT
USE
20,000.00
Grants, Gifts, Memorials* (06-0462-02-00)1,293.00
DO
NOT
1,293.00
TOTAL RESTRICTED FUNDS:21,293.00
DO
NOT
USE
CAPITAL EXPENDITURES
CAPITAL OUTLAY:
Capital, Equipment (06-0461-74-00)19,350.00
DO
NOT
8,150.00 CD shelves
1,000.00 replacement task chairs
4,500.00 Computer Lab
1,500.00 People Counter
4,200.00 Patron Programing and Staff Training Equipment
TOTAL CAPITAL OUTLAY:19,350.00
DO
NOT
USE
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 19,350.00
TOTAL CAPITAL EXPENDITURES SUMMARY:19,350.00
TOTAL FIXED OPERATING COSTS:930,010.00
TOTAL RESTRICTED FUNDS:21,293.00
TOTAL CAPITAL EXPENDITURES:19,350.00
TOTAL CARRY FORWARD EXPENDITURES 0.00
TOTAL LIBRARY RESERVE FUND:291,319.00
TOTAL EXPENDITURES BUDGET:1,261,972.00
tion of auditors
r 12 months
ound checks
adult collection yet represents 6.8% of adult circulation; approximatly $500 spent so far this year (4.5% of
uge: teen patronage increases and the library is recognized as a total media and information destination, relevant
bait, but gameers enjoy reading (fiction, manga, and magazines). Once library saw circ by teens increase 20%
f community, as when connected to gaming programs. "Librarians holding video game program report that they
ny other kind of even.t Many have reported better library behavior ovrall among game program participants,
nse of ownership of the library. Many teens who initially became involved in the library through gaming events
books popular at New River; 2) ComicCon very popular at Largo; 3) Eagle patron who asked if we had games and
umerous requests by patrons for games ; 5) when I was asking a family with elementary school kids if they were
d said that it would be great)
3, programming expenses will be approximately 7,000. Summer Reading Program expenses are included in
for $1,300 ($25 each session) for year. Through May, in-house program attendance is up ___% over previous
ng for significant increase in children's material ciruclation _____% for current 7 months. Programming for teens
eens had a total of __ teens, in 2013, it's up to ___ for 7 months)
s and labels); also, we're hearing from jobber that office supply products will continue to increase throughout this
erials (such as the bi-monthly or quarterly calendar) and the increased use of paper is included.
FID tags for tagging project)
PLA is in in Indianapolis, ALA in Las Vegas, PNWLA in Oregon); this would possibly cover travel, hotel, per diem,
of library professionals at the state and national level results in better informed, more enthusiastic, more highly
and enlighten. Conferences help expand library worker’s understanding of and currency with library trends and
tribute to the employee’s skills and knowledge base. Conferences allow library staff to network and enlarge their
is not a frill, but a necessary element in the continuing education of library staff. When staff returns to work from
ence of going to a conference, and share what was learned with colleagues and co-workers, leading to overall
ngs as an organization ($202); PLA Metrics subscription (database of nation-wide library statistics) $250.
Eagle purchases ebooks as part of an eight library cooperative. The collection currently has ____ titles and
___registered users (for all eight libraries); Eagle has ___ registered users. Circulation grows very slowly and
reflects the collection -- the collection basically circulates all it can. On June 2, there were ___ holds for ___
books. The growth of the collection is limited to available funding, and Eagle residents would reserve more if the
collection was more current. Each (how often), materials are selected. the average price of one book is $____;
if each selection period, we're able to purchase ___ books because of the cost, the collection will grow slowly.
New users are at first excited about being able to borrow materials through the Library's ebook program, but are
frquently disillusioned with the service when they realize its size and will turn for ebook services elsewhere
(purchase through Amazon, Itunes, or another vendor or buy access to a larger library's collection (such as
Boise).
This popular music lending service is currently used by over 3,500 libraries across the nation. Through a group
purchase with Boise and Twin Falls, Eagle is able to offer to its library patrons access to over _______songs in
the Sony Music catalog, ________, and _________. Library patrons with accounts in good standing, are
allowed three downloads per week (the downloads are theirs to keep, forever). This year we will circulate about
8,000 music cds; with our current collection, every disc has checked out at least once this year; as most of the
collection was built through donations, the collection tends to have an older feel to it. We currently subscribe to
a very small music program through a vendor; the items are current and are always checked out. Freegal would
supplement this collection and help make the collection and the Library relevant to younger music patrons.
Similar to Mango, pronunciator is an affordable language learning interactive database. We receive constant
requests for language learning resources; we mainly are able to provide a few books and maybe cd through
interlibrary loan. Pronunciator will provide today';s library user with instant access to foreign language instruction
in their homes.
r software used with Envisionware
Public Copier 12 months $145 month
Phone System typical phone repair expense pas
Staff copier lease 12 months $174 month
Toner and maintenance (fax)?12 months $25 / month
Recipt paper
Service fire extinguishers
Copy supplies staff copier 12 months $450 month
Postage Meter Rent 12 months $50 month
Shredding 12 months $14 month
Print management maintenance agreement 12 months $61 month
Maintenance agreement
Maintenance agreement BayScan
Maintenance agreement Bibliotheca
Maintenance agreement TechLogic
Maintenance agreement 3M
rrent position takes projection just short of $30,000 for the year; new HVAC should help reduce electrical
terials belonging to other libraries.
and to perform collection development throughout the Library, but particularly in areas such as juvenile non-
books (up 29% in FY 12/13 through May), and juvenile nonpfiction and juvenile fiction (both need updating to stay
le copies of best-selling titles, multiple copies of which are not necessary after intitial wave of interest in the book
ers of other LYNX! libraries and will only be available to Eagle Public Library users on a walk-in basis (the "My
n take it)/
n and inflation of 3.0%
4% (comics collection is 2% of total kid collection); teen circulation as a % of teen total circ is 13% (graphic novel
ics are circulating by about 20 a day.
MUSEUM FY 2013/2014
AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 11/12
Budget
FY 12/13
Budget
FY 13/14
Budget
REVENUE
Funding Fom General Fund (07-0316-12-00)$64,933 $31,695 41,580
OTHER REVENUE:
Fund Raising (07-0379-00-01)0 0 0
Arcadia Book Sales/Royalties (07-0379-02-00)0 0 700
OTHER REVENUE TOTAL:$0 $0 $700
TOTAL REVENUE:$64,933 $31,695 $42,280
MUSEUM EXPENDITURES
PERSONNEL:
Salaries - Part Time (07-0420-15-00)35,545 14,560 22,495
FICA (07-0420-21-00)2,719 1,114 1,721
PERSI (07-0420-22-00)3,776 0 2,598
Work Comp (07-0420-24-00)149 61 56
Health Insurance (07-0420-25-00)6,238 0 0
HRA Billing - Premium Reimbursement (07-0420-03-00)792 0 0
Cobra Administration Fee (07-0420-23-01)24 0 0
TOTAL PERSONNEL:$49,243 $15,735 $26,870
EDUCATION:
Museum Association Memberships (07-0461-02-00)200 200 200
Reference Materials (07-0461-01-00)100 100 100
Conferences & Seminars (07-0461-03-00)500 800 800
TOTAL EDUCATION:$800 $1,100 $1,100
Major Objects and Subobjects
FY 11/12
Budgeted
FY 11/12
Budgeted
FY 12/13
Projected
ADMINISTRATION
Office Supplies (07-0462-31-00)1,200 1,000 800
Archival Supplies (07-0462-32-00)1,700 1,200 1,000
Publicity-Printing (07-0462-33-00)500 600 600
Software & Support (07-0462-10-00)200 200 200
Utilities (07-0462-52-00)3,500 3,500 3,500
Storage Unit Rent (07-0462-15-00)1,010 1,010 1,010
Museum Programs (07-0462-68-00)100 100 200
Research Materials (07-0462-34-00)200 200 100
Miscellaneous (07-0462-69-00)200 200 200
Arcadia Book Purchases (07-0462-73-00)0 0 600
TOTAL ADMINISTRATION:$8,610 $8,010 $8,210
EXHIBITS:
Exhibit Items (07-0463-02-00)200 100 200
Display Supplies (07-0463-01-00)300 750 1,500
Exhibit Construction (07-0463-03-00)1,000 1,500 1,000
TOTAL EXHIBITS:$1,500 $2,350 $2,700
PROGRAMS:
Volunteer Appreciation (07-0464-07-00)0 0 100
Gift Shop Supplies (07-0464-08-00)250 0 200
TOTAL PROGRAMS:$250 $0 $300
CAPITAL OUTLAY:
Capital Expenditures-Equipment (07-0466-74-00)300 0 1,500
Capital Exp-Furniture (Office) (07-0466-74-01)1,600 5,000 1,600
TOTAL CAPITAL OUTLAY:$1,900 $5,000 $3,100
TOTAL EXPENDITURES:$62,303 $32,195 $42,280
MUSEUM FY 2013/2014 AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 13/14
Projected
Line item
cost
Working Area for all Detailed Calculations - PLEASE SHOW YOUR
ASSUMPTIONS
REVENUE
Funding Fom General Fund (07-0316-12-00)41,580 DO NOT USE
41,580
TOTAL FUNDING FROM GENERAL FUND:$41,580
OTHER REVENUE:
Fund Raising (07-0379-00-01)0 DO NOT USE
0Arcadia Book Sales/Royalties (07-0379-02-00)700 DO NOT USE
700
OTHER REVENUE TOTAL:$700
TOTAL REVENUE:$42,280
MUSEUM EXPENDITURES
PERSONNEL:
Salaries - Part Time (07-0420-15-00)22,495 Increase part time hours 20 hours a week to 30 hours a week-3% COL
FICA (07-0420-21-00)1,721
PERSI (07-0420-22-00)2,598
Work Comp (07-0420-24-00)56
Health Insurance (07-0420-25-00)0
HRA Billing - Premium Reimbursement (07-0420-03-00)0
Cobra Administration Fee (07-0420-23-01)0
TOTAL PERSONNEL:$26,870
EDUCATION:
Museum Association Memberships (07-0461-02-00)200 DO NOT USE
200 annualReference Materials (07-0461-01-00)100 DO NOT USE
100Conferences & Seminars (07-0461-03-00)800 DO NOT USE
800TOTAL EDUCATION:$1,100
ADMINISTRATION
Office Supplies (07-0462-31-00)800 DO NOT USE
800Archival Supplies (07-0462-32-00)1,000 DO NOT USE
1,000Publicity-Printing (07-0462-33-00)600 DO NOT USE
600Software & Support (07-0462-10-00)200 DO NOT USE
200Utilities (07-0462-52-00)3,500 DO NOT USE
3,500Storage Unit Rent (07-0462-15-00)1,010 DO NOT USE
1,010Museum Programs (07-0462-68-00)200 DO NOT USE
200Research Materials (07-0462-34-00)100 DO NOT USE
100Miscellaneous (07-0462-69-00)200 DO NOT USE
200
Arcadia Book Purchases (07-0462-73-00)600 DO NOT USE
600
TOTAL ADMINISTRATION:$8,210
Major Objects and Subobjects
FY 13/14
Projected
Line item
cost
Working Area for all Detailed Calculations - PLEASE SHOW YOUR
ASSUMPTIONS
EXHIBITS:
Exhibit Items (07-0463-02-00)200 DO NOT USE
200Display Supplies (07-0463-01-00)1,500 DO NOT USE
1,500Exhibit Construction (07-0463-03-00)1,000 DO NOT USE
1,000TOTAL EXHIBITS:$2,700
PROGRAMS:
Volunteer Appreciation (07-0464-07-00)100 DO NOT USE
100Gift Shop Supplies (07-0464-08-00)200 DO NOT USE
200TOTAL PROGRAMS:$300
CAPITAL OUTLAY:
Capital Expenditures-Equipment (07-0466-74-00)1,500 DO NOT USE
1,500 Revamp the Blacksmith exhibit & finish the Founding Fathers display at City
using iPads & software. The ipad, kiosk stand & software would be $500-
Capital Exp-Furniture (Office) (07-0466.74-01)1,600 DO NOT USE
1,600 Fire Safe legal size file cabinet for archives
TOTAL CAPITAL OUTLAY:$3,100
TOTAL EXPENDITURES:$42,280
CULTURAL ARTS COMMISSION FUND FY 2013/2014
AMENDED BUDGET ADOPTED BY CC 12/10/13
REVENUE BY FUND, OBJECT, AND SUBOBJECT
FY 11/12
Budgeted
FY 12/13
Budgeted
FY 13/14
Budget
Carry Over (09-0390-00-00)$15,000 $22,400 $10,000
REVENUE:
**Amended Budget Revenue 0 0 6,524
Saturday Market (09-0347-08-00)0 0 35,000
Christmas Market (09-0347-06-00)1,500 1,500 1,500
REVENUE TOTAL:$1,500 $1,500 $43,024
OTHER REVENUE:
Poster Sales (09-0376-08-00)0 0 100
OTHER REVENUE TOTAL:$0 $0 $100
TOTAL REVENUE:$16,500 $23,900 $53,124
EXPENDITURES BY FUND, OBJECT, AND SUBOBJECT
FY 11/12
Budgeted
FY 12/13
Budgeted
FY 13/14
Budget
ACTIVITIES:
Eagle Fun Days (09-0463-07-00)1,500 3,000 3,000
Eagle Saturday Market (09-0463-02-00)11,000 25,000 6,661
Eagle Saturday Market Manager Fees (09-0463-02-01)12,500 0 18,339
Christmas Market (09-0463-15-00)1,500 1,500 1,500
TOTAL ACTIVITIES:$26,500 $29,500 $29,500
PUBLIC ART PROJECT:
**Public Art Display (09-0463-16-00)0 0 6,524
Public Art Project (09-0463-05-00)13,500 27,900 15,600
TOTAL PUBLIC ART PROJECT:$13,500 $27,900 $22,124
Major Objects and Subobjects
FY 11/12
Budgeted
FY 12/13
Budgeted
FY 13/14
Budget
MISCELLANEOUS:
Office Supplies (09-0463-11-00)300 300 300
Community Outreach (09-0463-12-00)1,200 1,200 1,200
TOTAL MISCELLANEOUS:$1,500 $1,500 $1,500
TOTAL EXPENDITURES:$41,500 $58,900 $53,124
CULTURAL ARTS COMMISSION FUND FY 2013/2014
AMENDED BUDGET ADOPTED BY CC 12/10/13
REVENUE BY FUND, OBJECT, AND SUBOBJECT
FY 13/14
Projected Line item cost
Carry Over (09-0390-00-00)$10,000
REVENUE:
**Amended Budget Revenue 6,524 DO NOT USE
6,524 CC Approved 12/10/13
Saturday Market (09-0347-08-00)35,000 DO NOT USE
35,000 annual
Christmas Market (09-0347-06-00)1,500 DO NOT USE
1,500 annual
REVENUE TOTAL:$43,024
OTHER REVENUE:
Poster Sales (09-0376-08-00)100 DO NOT USE
100
OTHER REVENUE TOTAL :$100
TOTAL REVENUE:$53,124
EXPENDITURES BY FUND, OBJECT, AND SUBOBJECT
FY 13/14
Projected Line item cost
ACTIVITIES:
Eagle Fun Days (09-0463-07-00)3,000 DO NOT USE
3,000 annual
Eagle Saturday Market (09-0463-02-00)6,661 DO NOT USE
6,661 summer season
Eagle Saturday Market Manager Fees (09-0463-02-01)18,339 DO NOT USE
18,339 summer season
Christmas Market (09-0463-15-00)1,500 DO NOT USE
1,500 annual
TOTAL ACTIVITIES:$29,500
PUBLIC ART PROJECT:
**Public Art Display (09-0463-16-00)6,524 DO NOT USE
6,524 **Amended Budget Funds
Public Art Project (09-0463-05-00)15,600 DO NOT USE
15,600
TOTAL PUBLIC ART PROJECT:$22,124
Working Area for all Detailed Calculations
Working Area for all Detailed Calculations
MISCELLANEOUS:
Office Supplies (09-0463-11-00)300 DO NOT USE
300
Community Outreach (09-0463-12-00)1,200 DO NOT USE
1,200
TOTAL MISCELLANEOUS:$1,500
TOTAL EXPENDITURES:$53,124
CAPITAL PROJECTS PARK FUND FY 2013/2014
AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 11/12
Budgeted
FY 12/13
Budgeted
FY 13/14
Budget
REVENUE
Carry Over (08-0390-00-00)$320,000 $530,076 $846,869
REVENUE:
*Development Impact Fees (08-0322-19-00) 26,668 32,300 246,681
Zions Interest (08-0371-25-00)1,032 1,100 1,500
REVENUE: $27,700 $33,400 $248,181
TOTAL REVENUE: $347,700 $563,476 $1,095,050
EXPENDITURES
Master Plan (08-0439-01-00)85,000 0 80,000
Construction Projects-Misc (08-0438-35-00)125,000 328,476 275,050
Land Purchases or Leases (08-0438-36-00)62,000 200,000 510,000
Eagle Sports Complex (08-0472-01-00)75,700 35,000 230,000
EXPENDITURES:347,700 563,476 $1,095,050
TOTAL EXPENDITURES: $347,700 $563,476 $1,095,050
CAPITAL PROJECTS PARK FUND FY 2013/2014
AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 13/14
Projected
Line item
cost
REVENUE
Carry Over (08-0390-00-00)$846,869
REVENUE:
*Development Impact Fees (08-0322-19-00) 246,681 DO NOT USE
246,681 Based on collection of 185 Develeopment Impact Fees @ $1,333.41
Zions Interest (08-0371-25-00)1,500 DO NOT USE
1,500
TOTAL REVENUE: $248,181
TOTAL REVENUE CAPITAL PROJECTS PARK FUND:$1,095,050
EXPENDITURES
Master Plan (08-0439-01-00)80,000 DO NOT USE
80,000
Construction Projects-Misc (08-0438-35-00)275,050 DO NOT USE
175,050 Park Parking and Park Trails
100,000 Bathroom at Mace Park
Capital Improvement (08-0438-36-00)510,000 DO NOT USE
510,000 Westside Park/Sports Complx ballfields, soccer fields, community swimming pool & etc. to be determined
Eagle Sports Complex Development (08-0472-01-00)230,000 DO NOT USE
200,000 Storage/Bathroom Building - Sports Complex
30,000 Flow Trail Creation
TOTAL EXPENDITURES:$1,095,050
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
FY 13/14 GENERAL OBLIGATION BOND FUND - LIBRARY
AMENDED BUDGET ADOPTED BY CC 12/10/13
REVENUE
BUDGETED BUDGET
Major Objects FY 12/13 FY 13/14 %
Carry Over (04-0390-00-00)$26,616 $24,450 -8%
OTHER REVENUE:
Property Taxes (04-0311-10-00)215,803 224,350 4%
Penalty/Interest Property Taxes (04-0319.00)1,500 1,300 -13%
BOC Interest (04-0371-25-000)400 150 100%
TOTAL OTHER REVENUE:217,703 225,800 4%
TOTAL REVENUE:$244,319 $250,250 2%
EXPENDITURES
BUDGETED BUDGET
Major Objects and Subobjects FY 12/13 FY 13/14 %
Principal Bond Payment (04-0480-81-00)175,000 190,000 9%
Interest Payment on Bond (04-0480-82-00)49,750 41,000 -18%
Reserve Fund (1/12th of annual pmt) (04-0480-8 18,729 19,250 3%
BNY Mellon-Paying Agent Fee (04-0480-84-00)840 0 -100%
TOTAL EXPENDITURES:$244,319 $250,250 2%
FY 13/14 GENERAL OBLIGATION BOND FUND - CITY HALL
AMENDED BUDGET ADOPTED BY CC 12/10/13
REVENUE
BUDGETED BUDGET
Major Objects FY 12/13 FY 13/14 %
Carry Over (54-0390-00-00)$0 $0 0%
TRANSFER FROM GENERAL FUND:
General Fnd Transfer - Bond Payment (54-0399-01-00)0 105,438 0%
OTHER REVENUE:
Property Taxes (54-0311-10-00)0 0 0%
Penalty/Interest Property Taxes (54-0311-11-00)0 0 0%
Bank Interest (54-0371-10-000)0 0 0%
TOTAL OTHER REVENUE:0 0 0%
TOTAL REVENUE:$0 $105,438
EXPENDITURES
BUDGETED BUDGET
Major Objects and Subobjects FY 12/13 FY 13/14 %
Principal Bond Payment (54-0480-81-00)0 55,000 0%
Interest Payment on Bond (54-0480-82-00)0 50,088 0%
Reserve Fund (1/12th of annual pmt) (54-0480-83-00)0 0 0%
BNY Mellon-Paying Agent Fee (54-0480-84-00)0 350 0%
TOTAL EXPENDITURES:$0 $105,438 0%
TREE FUND FUND FY 13/14
AMENDED BUDGET ADOPTED BY CC 12/10/13
REVENUE
BUDGETED BUDGET
Major Objects FY 12/13 FY 13/14 %
Carry Over (50-0309-0100)$26,790 $20,714 0%
REVENUE:
Developer Payments (50-0390-01-00)0 0 100%
TOTAL REVENUE: $0 $0 100%
TOTAL TREE FUND REVENUE:$26,790 $20,714 100%
EXPENDITURES
BUDGETED BUDGET
Major Objects and Subobjects FY 12/13 FY 13/14 %
Tree Replacement Expenditures (50-0465-01-00)26,790 20,714 100%
TOTAL EXPENDITURES:$26,790 $20,714 100%
TOTAL TREE FUND EXPENDITURES:$26,790 $20,714 100%
STREAMSIDE FUND BUDGET FY 13/14
AMENDED BUDGET ADOPTED BY CC 12/10/13
REVENUE
BUDGETED BUDGET
Major Objects FY 12/13 FY 13/14 %
*Carry Over (51-0308-01-00)$5,000 $5,000 100%
TOTAL REVENUE: $5,000 $5,000 100%
TOTAL STREAMSIDE FUND REVENUE:$5,000 $5,000 100%
* Carry Over is from a Cash Surety-redeemed 10/13/06
EXPENDITURES
BUDGETED BUDGET
Major Objects and Subobjects FY 12/13 FY 13/14 %
Development of Streamside Pathway (51-0465-01-00)5,000 5,000 100%
TOTAL EXPENDITURES:$5,000 $5,000 100%
TOTAL STREAMSIDE FUND EXPENDITURES:$5,000 $5,000 100%
HISTORIC COMMISSION FUND FY 2013/2014
AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 13/14
Projected
Line item
cost
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over (10-0390-00-00)$0
REVENUE:
Funding from General Fund (10-0316-12-00)5,000
5,000
Grants (10-0331-01-00)0
0
Contributions/Donations (10-0376-01-00)0
0
Miscellaneous Revenue (10-0379-01-00)0
0
Fund Raising (10-0379-02-00)0
0
OTHER REVENUE TOTAL:$5,000
TOTAL REVENUE:$5,000
Working Area for all Detailed Calculations - PLEASE SHOW YOUR
ASSUMPTIONS
EXPENDITURES BY FUND, OBJECT AND SUBOBJECT
ADMINISTRATION
Office Supplies (10-0462-01-00)100
100
Publicity-Printing (10-0462-02-00)150
150
Miscellaneous (10-0462-03-00)150
150
TOTAL ADMINISTRATION:$400
PROGRAMS
Archaeology/Preservation Month (10-0464-01-00)500
500
Country Christmas (10-0464-02-00)100
100
Educational Programs (10-0464-03-00)1,000
1,000
Walking Tour (10-0464-05-00)500
500
TOTAL ARTS EDUCATION:$2,100
GRANTS:
Historic Markers-Grant Matching Funds (10-0464-04-00)2,500
2,500
TOTAL CAPITAL EXPENDITURES:$2,500
TOTAL EXPENDITURES:$5,000
EAGLE ECONOMIC DEVELOPMENT FUND FY 13/14
AMENDED BUDGET ADOPTED BY CC 12/10/13
Major Objects and Subobjects
FY 13/14
Projected
Line item
cost
Working Area for all Detailed Calculations - PLEASE SHOW YOUR
ASSUMPTIONS
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over $0
REVENUE:
Donations-Economic Development (53-0308-01-00)100,000 DO NOT USE
100,000 This Fund was established by Resolution 12-12 adopted by City Council on
April 10, 2012. This fund was established to effectively manage donated
OTHER REVENUE TOTAL:$100,000 DO NOT USE funds for Economic Development Outreach Projects and Programs
TOTAL REVENUE:$100,000
EXPENDITURES BY FUND, OBJECT AND SUBOBJECT
PROGRAMS
Programs-Economic Development (53-0465-01-00)50,000 DO NOT USE
50,000
TOTAL PROJECTS:$50,000 DO NOT USE
PROJECTS
Projects-Economic Development (53-0465-02-00)50,000 DO NOT USE
50,000
TOTAL PROGRAMS:$50,000 DO NOT USE
TOTAL EXPENDITURES:$100,000