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Finance - Budgets - Budget Rollup FY 2013/2014 - 08/06/2013Budget Rollup FY 2013/2014 APPROVED CITY COUNCIL 8/6/2013 FY 11/12 Budgeted FY 12/13 Budgeted FY 13/14 Total Revenue Projected $ 5,570,948 $ 6,521,800 $ 6,892,885 Expenditures General Admin (No CC Benefits) $ 3,807,481 $ 4,792,471 $ 4,379,197 Executive $ 58,933 $ 58,835 $ 69,345 Clerk Dept $ 246,321 $ 245,264 $258,223 Building Dept $ 266,050 $ 280,758 $369,630 P&Z Dept $ 371,455 $ 397,984 $545,513 Park/Rec & Facilities Dept $0 $0 $5,000 P&R Dept $0 $363,053 $0 Facilities Dept $0 $383,435 $0 Public Works Dept $820,708 $0 $0 Total Expenditures Projected $ 5,570,948 $ 6,521,800 $ 5,626,908 $0 $0 $1,265,977 STAND ALONE FUNDS FY 11/12 Budgeted FY 11/12 Budgeted FY 12/13 Revised 7/23/12 Library Fund Library Fund Revenue $ 1,131,270 $ 1,118,277 $1,261,972 Library Fund Expenditures $ 1,131,270 $ 1,118,277 $1,261,972 Total Library Fund $0 $0 $0 Water Fund Water Fund Revenue $ 771,701 $ 1,395,382 $1,166,068 Water Fund Expenditures $ 771,701 $ 1,395,382 $1,166,068 Total Water Fund $0 $0 $0 STAND ALONE FUNDS FY 11/12 Budgeted FY 11/12 Budgeted FY 12/13 Revised 7/23/12 Museum Fund Museum Revenue $ 64,933 $ 32,195 $42,280 Museum Expenditures $ 64,933 $ 32,195 $42,280 Total Museum Fund 0 0 $0 Historic Commission Fund Revenue $2,000 $3,000 $5,000 Expenditures $2,000 $3,000 $5,000 Total Historic Commmission $0 $0 $0 Arts Commission Fund Commission Revenue $ 41,500 $ 58,900 $46,600 Commission Expenditures $ 41,500 $ 58,900 $46,600 Total Art Comm Fund $0 $0 $0 Library Bond Fund Revenue $ 246,270 $ 244,319 $250,250 Expenditures $ 246,270 $ 244,319 $250,250 Balance $0 $0 $0 City Hall Bond Fund Revenue $0 $0 $105,438 Expenditures $0 $0 $105,438 Total CH Bond Fund $0 $0 $0 Park Fund Revenue $ 347,700 $ 563,476 $1,095,050 Expenditures $ 347,700 $ 563,476 $1,095,050 Total Park Fund $0 $0 $0 FY 11/12 Budgeted FY 11/12 Budgeted FY 12/13 Projected Streamside Fund Revenue $ 5,000 $ 5,000 $5,000 Expenditures $ 5,000 $ 5,000 $5,000 Total Streamside Fund $0 $0 $0 Tree Fund Revenue $ 26,790 $ 22,420 $20,714 Expenditures $ 26,790 $ 22,420 $20,714 Total Tree Fund $0 $0 $0 Eagle Economic Development Revenue $0 $100,000 $100,000 Expenditures $0 $100,000 $100,000 Total Economic Deveopment Fund $0 $0 $0 BUDGET TOTAL: $ 8,208,112 $ 10,064,769 $10,991,257 CITY OF EAGLE REVENUE PROJECTIONS FY 2013/2014 REVENUE BY FUND, OBJECT, AND SUBOBJECT ***Added new accounts 10/11/13 Major Objects and Subobjects FY 11/12 FY 12/13 FY 13/14 CARRY OVER (01-0308-00-00)1 $500,000 $657,921 $1,283,056 RESERVE FUND - 1ST QTR EXPENDITURES (01-0309-01-00) $1,100,000 $1,100,000 $1,200,000 RESERVE FUND - CITY HALL PURCHASE (01-0309-02-00)$98,188 $693,614 $0 PROPERTY TAX REVENUE (01-0311-00-00)$883,238 $977,050 $722,160 OTHER TAX REVENUE: Penalty and Interest on Property Taxes (01-0311-01-00)$7,000 $7,000 $7,000 Franchise Fees: Franchise/Eagle Water Co. - 1% (01-0316-10-00)7,500 7,500 7,500 Franchise/United Water Company - 1% (01-0316-10-02)5,700 5,700 7,000 Franchise/Int. Gas 3% (Yearly) (01-0316-11-00) 210,000 220,000 195,000 Franchise/Trash 8% (Quarterly) (01-0316-13-00) 125,000 130,000 140,000 Franchise/Idaho Power 1% (Quarterly) (01-0316-14-00) 115,000 125,000 140,000 Franchise/Cable 5% (01-0316-12-00) 110,000 100,000 105,000 TOTAL FRANCHISE FEES:$573,200 $588,200 $594,500 INTERGOVERNMENTAL: Urban Renewal District - Loan Payment (01-0335-20-00)30,000 0 0 State Revenue Sharing (Quarterly) (01-0335-60-00)956,639 1,018,300 1,102,568 State Sales Tax (Quarterly) (01-335-50-00) 110,836 153,299 175,429 State Liquor (Quarterly) (01-0335-10-00)326,230 276,000 254,000 TOTAL INTERGOVERNMENTAL:$1,423,705 $1,447,599 $1,531,997 Major Objects and Subobjects FY 11/12 FY 11/12 FY 12/13 Revised RESTRICTED FUNDS & PASS THROUGH (PT) Community Promotion/Special Events Donations (01-0376-07-00)0 5,000 0 Awin Mgmnt (BFI) Education-Add Srvs (01-0350-03-00)108,000 74,368 0 Cash Surities - Land Use Applications (01-0203-01-01)217,810 231,597 291,082 Mayor's Youth Action Council (01-350-0400)200 200 1,009 Field of Honor (01-0350-05-00)2,000 3,982 5,870 Replacement Fund: Trees, light poles, sidewalks 0 0 0 TOTAL RESTRICTED FUNDS & PASS THROUGH:$328,010 $315,147 $297,961 LICENSES AND PERMITS: Alcoholic Beverage License (01-0321-10-00)18,000 18,000 25,000 Business License (01-0321-30-00) 12,500 12,500 12,500 TOTAL BUSINESS LICENSES & PERMITS:$30,500 $30,500 $37,500 BUILDING DEPARTMENT PERMITS AND FEES: Building Permits (01-0322-10-00)254,258 300,000 425,000 Building Permits Appeals (01-0322-10-01)0 0 0 Plan Review Fee-Bldg Dept (01-0322-12-00)93,600 93,600 148,750 Energy Standards (01-0322-13-00)4,680 4,680 8,500 Grading-Drainage Permit Fees (01-0322-21-00)0 0 0 Electrical Insp Admin Reimb Fees (01-0341-10-04) 2,340 2,340 4,000 Drainage Fees (01-0341-13-01)624 624 0 Flood Plain-Eng Fee Deposit (01-0341-13-03)0 0 0 Flood Plain Applications (01-0341-13-04 0 0 0 ACHD Impact Processing Fees (01-0322-19-00)780 780 3,400 *(PT) Plumbing Inspection Fees (01-0322-15-00)31,200 31,200 84,000 *(PT) Mechanical Inspection Fees (01-0322-16-00) 31,200 31,200 84,000 TOTAL BUILDING DEAPARTMENT PERMITS & FEES:$418,682 $464,424 $757,650 Major Objects and Subobjects FY 11/12 FY 11/12 FY 12/13 Revised PLANNING & ZONING DEPARTMENT PERMITS AND FEES: Annex/Zoning Permits (01-0322-11-00)35,000 38,000 120,000 PZ Inspection Fees (01-0322-11-01)1,280 2,000 2,000 PZ Plan Review Fees (01-0322-11-02)1,500 10,000 11,000 Street Light Inspection Fees (01-0322-17-00)70 70 100 Surety/Letter of Credit Fees (01-0322-18-00)200 200 200 M3 Staff Time Reimbursement (01-0341-15-00)10,000 18,000 20,000 Tree City USA Grant (01-0331-60-00) 175 175 175 TOTAL PLANNING & ZONING PERMITS & FEES:$48,225 $68,445 $153,475 PARK/REC - FACILITIES FEES: Vendor Lease Payments-Parks (01-0383-04-00)1,050 1,050 1,050 Park Reservation Fees (01-0350-20-00)13,580 13,580 13,580 *(PT) Mayor's Cup Golf Tournament 01-0350-01-00)3,500 3,500 1,000 Idaho Power Substation/Water usage (01-0383-01-00)120 120 120 TOTAL PARK/REC - FACILITIES FEES:$18,250 $18,250 $15,750 PARK/REC - FACILITIES RESTRICTED FUNDS: Awin Mgmnt (BFI) Education-Add Srvs (01-0315-01-00)108,000 74,368 56,704 Replacement Fnd: Trees, lite poles, sidewalks (01-0315-02-00)0 0 100,000 Program Fees Revenue (01-0315-03-00)0 0 0 TOTAL PARK/REC-FACILITIES RESTRICTED FUND:$108,000 $74,368 $156,704 COURT FINES & FEES: City Court Fines & Fees (01-0338-40-00)76,000 81,000 60,000 Citation Fees/Code Enforcement (01-0338-41-00)100 100 100 TOTAL COURT FINES & FEES:$76,100 $81,100 $60,100 MISCELLANEOUS PERMITS AND FEES: URA Reimbursement-Staff & Costs (01-0384-01-00)0 500 0 CID Reimbursement-Staff & Costs (01-0341-17-00)0 6,200 8,732 Engineering Fees Collected from Developers (01-0341-13-00)15,000 15,000 15,000 Attorney Fees Collected from Developers (01-0341-14-00)35,000 35,000 35,000 Miscellaneous Permits/Fees/Licenses (01-0341-11-00)4,000 4,000 4,000 Animal License Fees (01-0341-12-00)5,000 5,000 5,500 TOTAL MISCELLANDEOUS PERMITS & FEES:$9,000 $65,700 $68,232 CHARGES FOR SERVICES: Printing, Duplication and Publishing (01-0379-01-00)150 150 100 Miscellaneous (01-0379-00-00)500 500 500 TOTAL CHARGES FOR SERVICES:$650 $650 $600 INVESTMENTS: Bank Investment Interest (01-0371-25-00)4,000 4,000 4,500 Total Investments:$4,000 $4,000 $4,500 MISCELLANEOUS: Lease Payments-City Hall Property (01-0383-06-00)1,000 1,000 0 Room Reservations (01-0383-09-00)700 700 1,200 Miscellaneous Reimburseables (01-0383-05-00) 500 500 500 TOTAL MISCELLANEOUS $484,200 $490,336 $1,700 TOTAL REVENUE:$6,002,948 $7,009,936 $6,892,885 CITY OF EAGLE REVENUE PROJECTIONS FY 13/14 REVENUE BY FUND, OBJECT, AND SUBOBJECT ***Added new accounts 10/11/13 Major Objects and Subobjects FY 12/13 Projected Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS CARRY OVER (01-0308-00-00)$500,000 Placeholder amount Potential Carry Over Funds: $27,823 $27,823 - Increased Revenue/Over Expenditures June 2013 $116,968 $116,968 - Increased Revenue from July Property Tax Collection $35,000 $35,000 - Increased Revenue from July Franchise Fee Collections SUBTOTAL ADDITIONAL CARRY OVER:$300,000 $300,000 - Increased Revenue from Building Permit Fees through end of fiscal year $479,791 $110,624 7/25/13 Additional Carry Over to balance budget (increase Police Contract & PZ Personnel) $192,641 8/5/2013 - updated Carry Over thru July 2013 TOTAL POTENTIAL CARRY OVER:$1,283,056 RESERVE FUND - 1ST QTR EXPENDITURES (01-0309-01-00) $1,200,000 RESERVE FUND - CITY HALL PURCHASE (01-0309-02-00)$0 Paid on the CH Bond FY 12/13 PROPERTY TAX REVENUE (01-0311-00-00)$1,060,306 6/25/13 CC MEETING Property taxes with 3% - $1,996,466 Division of Property Taxes: Library Budget Request $936,160 balance to City $1,060,306 With New Construction Tax Roll & Annexation Values $915,626 7/11/13 CC MEETING Property taxes No 3% - No Foregone - Reduction for City Hall Bond Election Savings of $260,230 minus CH Bond Fund Payment for FY 13/14 of $105,833 - Diff $105,397 Division of Property Taxes: Library Budget Request $936,160 balance to City $847,759 $722,160 8/5/13 Receipt of July Values from Ada Co Assessor - taxable value down TOTAL PROPERTY TAX REVENUE:$722,160 OTHER TAX REVENUE: Penalty and Interest on Property Taxes (01-0311-01-00)$7,000 Based on FY 12/13 Collections Franchise Fees: Franchise/Eagle Water Co. - 1% (01-0316-10-00)7,500 DO NOT USE Based on FY 11/12 Collections 7,500 Average Quarterly Collection FY 12/13 $1,957 Collected $5872 in 3 qtrs FY 12/13 Franchise/United Water Company - 1% (01-0316-10-02)7,000 DO NOT USE Based on FY 11/12 Collections 7,000 Average Quarterly Collection FY 12/13 $1,767 Collected $5,299.00 in 3 qtrs FY 12/13 Franchise/Int. Gas 3% (Yearly) (01-0316-11-00) 195,000 DO NOT USE Based on FY 11/12 Collections 195,000 Annual payment Collected $193,177 in FY 12/13 Franchise/Trash 8% (Quarterly) (01-0316-13-00) 140,000 DO NOT USE Based on FY 11/12 Collections 140,000 Average Quarterly Collection FY 12/13 $36,660 Collected $109,981 in 3 qtrs FY 12/13 Franchise/Idaho Power 1% (Quarterly) (01-0316-14-00) 140,000 DO NOT USE Based on FY 11/12 Collections 140,000 Average Quarterly Collection FY 12/13 $37,957 Collected $113,870 in 3 qtrs FY 12/13 Franchise/Cable 5% (01-0316-12-00) 105,000 DO NOT USE Based on FY 11/12 Collections 105,000 Based on average FY 12/13 collection - FY 12/13 - 2 Quarterly Collections $52,682 FY 12/13 will collect only 3 Quarterly Payments which will be below budget projection TOTAL FRANCHISE FEES:$594,500 INTERGOVERNMENTAL: Urban Renewal District - Loan Payment (01-0335-20-00)0 DO NOT USE 0 Final Payment received in FY 11/12 State Revenue Sharing (Quarterly) (01-0335-60-00)1,102,568 DO NOT USE AIC projections $1,102,568 1,102,568 AIC Estimated Revenue State Sales Tax (Quarterly) (01-335-50-00) 175,429 DO NOT USE FY 12/13 Revenue for 3 quarters $761,934 - Average per qtr $253,978 - should just meet budget projections AIC projections $175,429 175,429 AIC Estimated Revenue FY 12/13 Revenue for 3 quarters $126,355 - Average per qtr $42,118 - over budget projections State Liquor (Quarterly) (01-0335-10-00)254,000 DO NOT USE Final distribution in August 254,000 FY 12/13 $21,988 Below Budget Projections - Qtr Revenue $63,503.00 - Revenue for 3 quarters $190,509 Total FY 12/13 Revenue $254,012 TOTAL INTERGOVERNMENTAL:$1,531,997 RESTRICTED FUNDS & PASS THROUGH (PT) Community Promotion/Special Events Donations (01-0376-07-00)0 DO NOT USE Moved to Parks & Recreation as an expenditure Awin Mgmnt (BFI) Education-Add Srvs (01-0350-03-00)0 DO NOT USE Moved to Parks & Recreation Restricted Fund Cash Surities - Land Use Applications (01-0203-01-01)291,082 DO NOT USE Cash Surities paid by Developers on Land Use Applications 291,082 Accounting as of 7/39/13 Mayor's Youth Action Council (01-0350-04-00)1,009 DO NOT USE 1,009 Accounting as of 8/5/13 Field of Honor (01-0350-05-00)5,870 DO NOT USE Will have carry over amount end of July-collecting rev/exp 5,870 Accounting as of 8/5/13 Trees, light poles, sidewalks $0 DO NOT USE Replacement Fund 0 Moved to Parks & Recreation Restricted Fund TOTAL RESTRICTED FUNDS & PASS THROUGH:$297,961 LICENSES AND PERMITS: Alcoholic Beverage License (01-0321-10-00)25,000 DO NOT USE Projection based on number of Licenses issued in FY 12/13 25,000 Business License (01-0321-30-00)12,500 DO NOT USE Projection based on number of Licenses issued in FY 12/13 12,500 Business License Fees will be used to fund Community Promotions and Special Events TOTAL LICENSES AND PERMITS:$37,500 BUILDING DEPARTMENT PERMITS AND FEES: Building Permits (01-0322-10-00)425,000 DO NOT USE Based on 170 new home residential permits 425,000 Revenue based on a average permit cost of $2,500 Building Permits Appeals (01-0322-10-01)0 DO NOT USE 0 Plan Review Fee-Bldg Dept (01-0322-12-00)148,750 DO NOT USE Based on 170 new home residential permits 148,750 Plan review fee is 35% of permit cost Energy Standards (01-0322-13-00)8,500 DO NOT USE Based on 170 new home residential permits 8,500 Energy Standard revenue is $50 per New Home Permit Grading-Drainage Permit Fees (01-0322-21-00)0 DO NOT USE 0 Electrical InspAdmin Reimb Fees (01-0341-10-04) 4,000 DO NOT USE Based on 170 new home residential permits 4,000 City receives 10% of what the State collects in permitals Drainage Fees (01-0341-13-01)0 DO NOT USE 0 Flood Plain-Eng Fee Deposit (01-0341-13-03)0 DO NOT USE 0 Flood Plain Applications (01-0341-13-04)0 DO NOT USE 0 ACHD Impact Processing Fees (01-0322-19-00)3,400 DO NOT USE Money collected from ACHD for collecting their impact fees 3,400 Based on 170 New Home Residential permits $20 for each building permit PERMITS & FEES SUBTOTAL:$589,650 PASS THROUGH (PT) *(PT) Plumbing Inspection Fees (01-0322-15-00)84,000 DO NOT USE Based on 30 new residential permits 84,000 Based on 170 new home residential permits - Revenue is 50% of actual permit fee *(PT) Mechanical Inspection Fees (01-0322-16-00) 84,000 DO NOT USE Based on 30 new residential permits 84,000 Based on 170 new home residential permits - Revenue is 45% of actual permit fee PASS THROUGH (PT) SUBTOTAL:$168,000 TOTAL BUILDING DEAPARTMENT PERMITS & FEES:$757,650 PLANNING & ZONING DEPARTMENT PERMITS AND FEES: Annex/Zoning/DR/CUP Permits (01-0322-11-00)120,000 DO NOT USE 120,000 Based on projected building permits PZ Inspection Fees (01-0322-11-01)2,000 DO NOT USE 2,000 Based on Projected applications for FY 12/13 PZ Plan Review Fees (01-0322-11-02)11,000 DO NOT USE 11,000 Based on projected building permits Street Light Inspection Fees (01-0322-17-00)100 DO NOT USE 100 Surety/Letter of Credit Fees (01-0322-18-00)200 DO NOT USE 200 Tree City USA Grant (01-0331-60-00) 175 DO NOT USE 175 M3 Staff Time Reimbursement (01-0341-15-00)20,000 DO NOT USE 20,000 Based on projected staff time M3 Environmental Conservation Srvs (01-0341-15-01)0 DO NOT USE 0 TOTAL PLANNING & ZONING PERMITS & FEES:$153,475 PARK/REC - FACILITIES FEES: Vendor Lease Payments-Parks (01-0383-04-00)1,050 DO NOT USE 1,050 Based on FY 12/13 Collections Park Reservation Fees (01-0350-20-00)13,580 DO NOT USE 13,580 Based on FY 12/13 Collections *(PT) Mayor's Cup Golf Tournament 01-0350-01-00)1,000 DO NOT USE 1,000 Idaho Power Substation/Water usage (01-0383-01-00)120 DO NOT USE 120 TOTAL PARK/REC-FACILITIES FEES:$15,750 PARK/REC - FACILITIES RESTRICTED FUNDS: Awin Mgmnt (BFI) Education-Add Srvs (01-0315-01-00)56,704 DO NOT USE 56,704 Based on FY 12/13 Collections + Carry Forward Trees, light poles, sidewalks (01-0315-02-00)$100,000 DO NOT USE Replacement Fund 100,000 Trees, light poles, sidewalks Program Fees Revenue (01-0315-03-00)$0 DO NOT USE 0 TOTAL PARK/REC-FACILITIES RESTRICTED FUND:$156,704 COURT FINES & FEES: City Court Fines & Fees (01-0338-40-00)60,000 DO NOT USE 60,000 Based on FY 12/13 Collections thru May 2013 - 7/16/12 CC use projection from City Prosecutor Citation Fees/Code Enforcement (01-0338-41-00)100 DO NOT USE 100 TOTAL COURT FINES & FEES:$60,100 MISCELLANEOUS PERMITS AND FEES: URA Reimbursement-Staff & Costs (01-0384-01-00)0 DO NOT USE 0 CID Reimbursement-Staff & Costs (01-0341-17-00)8,732 DO NOT USE 8,732 Per CID Budget for FY 13/14 Engineering Fees Collected from Developers (01-0341-13-00)15,000 DO NOT USE 15,000 Placeholder amount - varies each year Attorney Fees Collected from Developers (01-0341-14-00)35,000 DO NOT USE 35,000 Placeholder amount - varies each year Miscellaneous Permits/Fees/Licenses (01-0341-11-00)4,000 DO NOT USE 4,000 Animal License Fees (01-0341-12-00)5,500 DO NOT USE 5,500 Based on FY 12/13 Collections TOTAL MISCELLANDEOUS PERMITS & FEES:$68,232 CHARGES FOR SERVICES: Printing, Duplication and Publishing (01-0379-01-00)100 DO NOT USE 100 Based on FY 12/13 Collections Miscellaneous (01-0379-00-00)500 DO NOT USE 500 Placeholder amount - varies each year TOTAL CHARGES FOR SERVICES:$600 INVESTMENTS: Bank Investment Interest (01-0371-25-00)4,500 DO NOT USE 4,500 Based on Fy 12/13 Collections Total Investments:$4,500 MISCELLANEOUS: Lease Payments-City Hall Property (01-0383-06-00)0 DO NOT USE 0 Bond Election passed FY 12/13 - City to purchase the City Hall Building Room Reservations (01-0383-09-00)1,200 DO NOT USE 1,200 Miscellaneous Reimburseables (01-0383-05-00) 500 DO NOT USE 500 Placeholder amount recommended by auditor - actual collection varies each year TOTAL MISCELLANEOUS $1,700 TOTAL REVENUE:$6,892,885 City of Eagle Salaries SALARY ROLLUP Base Total %Number of Dept/Fund Description Salaries Benefits Costs Benefits Employee's General Admin CC 35,700$ 46,056$ 81,756$ 56%4 Admin Assist 27,040$ Include above 27,040$ 0%1 Gen Admin Totals:62,740$ 46,056$ 108,796$ 42%5 Executive Department 50,000$ 12,265$ 62,265$ 20%1 Clerk Dept 182,186$ 72,457$ 254,643$ 28%3 Building Dept 173,633$ 83,887$ 257,520$ 33%3 P&Z Dept 275,834$ 122,831$ 398,665$ 31%5 PR-Facilities Department 176,088$ 77,053$ 253,141$ 30%4.8 Museum 22,495$ 4,375$ 26,870$ 16%1 Library Fund-Full Time 375,684$ 182,251$ 557,935$ 33%8 Permanent Part Time 128,513$ -$ 128,513$ 0%10 Relief 3,349$ -$ 3,349$ 0% Library Totals:507,546$ 182,251$ 689,797$ 18 Total Employee Costs 1,450,522$ 601,175$ 2,051,697$ 29%40.8 Stand Alone Funds Water Fund 165,536$ 87,133$ 252,669$ 34%3.2 TOTAL: $ 1,616,058 $ 688,308 $ 2,304,366 30%44 GENERAL ADMINISTRATION BUDGET FY 13/14 EXPENDITURES Major Objects and Subobjects FY 11/12 Budget FY 12/13 Budget FY 13/14 Budget RESERVE FUND-1ST QTR EXPENDITURES (01-0410-01-00)$1,100,000 $1,200,000 $1,256,980 RESERVE FUND-CITY HALL PURCHASE (01-0410-05-00)$212,467 $825,925 $0 PERSONNEL: City Council (01-0415-11-00)23,842 23,842 35,700 IT Support Specialist (01-0415-10-00)53,632 0 0 Administrative Clerk (New) (01-0415-10-00)0 20,800 27,040 FICA (01-0415-21-00)5,927 3,415 4,800 PERSI (01-0415-22-00)8,230 4,742 7,246 Worker's Compensation (01-415-24-00)325 187 157 Unemployment Benefits (01-0415-28-00) 10,000 15,000 15,000 Insurance (Admin Clerk) (01-0415-25-00)10,000 10,964 13,783 Insurance 3 Months for City Council (01-0415-25-00)4,805 0 0 HRA Billing - Premium Buy Down (01-0415-23-00)4,752 4,752 4,752 Cobra Administration (01-0415-23-01)80 144 144 Worker's Compensation-Boards/Commissions (01-415-24-00)174 174 174 TOTAL PERSONNEL:$121,767 $84,020 $108,796 RESTRICTED FUNDS & PASS THROUGH (PT) Community Promotion/Special Events Donations (01-0422-03-01) 0 5,000 0 Awin Management(BFI) Education-Add Srvs (01-0443-06-00)0 74,368 0 Cash Surities - Land Use Applications (01-0203-01-01)217,810 231,597 291,082 Mayor's Youth Action Council (01-0422-05-00) 200 200 1,009 Field of Honor (01-0422-06-00)2,000 3,982 6,004 Boise Philharmonic Concerts (01-0422-09-00) 0 0 5,000 TOTAL RESTRICTED FUNDS & PASS THROUGH:$220,010 $315,147 $303,095 CONTRACT & AGREEMENTS: Legal (01-0416-02-00)85,000 85,000 85,000 Mimura & Associates Prosecution Srvs (01-0416-05-00)45,000 53,400 53,400 Contract Animal Control (01-0416-06-00)42,264 42,264 47,264 Engineer (01-0416-07-00)4,500 4,500 4,500 Auditor (01-0416-08-00)9,800 10,000 10,200 Law Enforcement (01-0416-09-00) 1,351,038 1,549,182 1,691,874 Senior Center Community Van (01-0416-10-00)14,660 0 0 Database & Web Page Management (01-0416-16-00)2,500 0 0 Bond Payment - City Hall Bond (01-0416-39-00)0 0 105,833 City Hall - Lease Payments - Hawkins Smith (01-0416-21-00)142,405 142,405 0 City Hall - Deferred Lease Payments - Hawkins Smith (01-0416-21-00)0 13,005 0 City Hall - Operating Expenses - Hawkins Smith (01-0416-22-00)19,500 19,500 0 Equipment Leasing (copy machines-printers) (01-0416-24-00)15,662 14,000 19,100 Environmental Conservation-M3 (01-0416-32-00)0 0 0 Operational Reserve (01-0416-35-00)30,000 10,000 265,229 EEZ Street Lease Payments (01-0416-35-00)0 0 0 Library - Circulation Equipment Replacement (01-0465-08-00)0 60,000 0 Additional Reserve (Library Carry Over) (01-0416-36-00)72,947 0 0 IT Support Specialist-CAI Contract (01-0416-37-00)0 34,800 49,300 Web Page Design (01-0416-38-00)0 5,000 0 Manley Services (Premium Only Plan) (01-0416-31-00)150 150 150 TOTAL CONTRACT & AGREEMENTS:$1,835,426 $2,043,206 $2,331,850 ADMINISTRATION P&Z Commissioners Compensation (01-0413-01-00)4,850 4,850 4,850 Election (01-0413-04-00)10,600 10,000 0 Office Supplies (01-0413-05-00)12,000 12,000 12,000 Printing, Duplication, and Publishing (01-0413-06-00)300 300 300 Postage (01-0413-07-00)3,500 3,500 3,500 Legal Advertising/Publication (01-0413-08-00)1,500 1,500 1,500 Insurance Property (01-0413-10-00)37,226 38,051 39,192 Professional Dues (01-0413-14-00)37,297 37,459 38,129 Utilities 660 E. Civic Lane (01-0413-16-00)23,000 23,000 23,000 Telecommunications (01-0413-19-00)13,620 12,000 12,000 Internet/Web Page Services (01-0413-21-00)500 1,500 1,500 Maintenance/Repair/Office Equip-Software (01-0413-23-00) 14,000 14,000 23,018 Miscellaneous (01-0413-25-00)500 500 500 Engineering Fees Collected from Developers (01-0413-31-00)35,000 35,000 35,000 Attorney Fees Collected from Developers (01-0413-33-00)15,000 15,000 15,000 Resource Materials (01-0413-28-00)1,000 1,000 1,000 Real Property Taxes (01-0413-29-00)160 160 160 Monitoring Alarm Systems (01-0413-34-00)1,400 1,400 1,400 Storage Shed Rental (01-0413-36-00)1,300 1,300 0 Background Check - Permits/Licenses (01-0413-37-00)500 500 1,500 TOTAL ADMINISTRATION:$213,253 $213,020 $213,549 PUBLIC AFFAIRS/COMMUNITY RELATIONS Community Promotion/Special Events - Fireworks (01-0422-03-00)0 15,000 0 Public Relations (01-0422-01-00)100 1,000 1,000 TOTAL PUBLIC AFFAIRS/COMMUNITY RELATION:$100 $16,000 $1,000 COMMUNITY PROJECTS Historic Commission (01-0463-04-00)2,000 3,000 5,000 Museum (01-0463-01-00)64,933 31,695 41,580 TOTAL COMMUNITY PROJECTS:$66,933 $34,695 $46,580 CAPITAL OUTLAY: Equipment (01-0465-03-00)20,447 34,574 35,366 TOTAL CAPITAL OUTLAY:$20,447 $34,574 $35,366 CAPITAL PROJECTS VRT - Srv Enhancement-Hwy 44 Express (01-0468-10-00)15,458 15,884 16,281 ACHD-Ballantyne/State St/SH44 Intersection (01-0468-13-00)4,120 0 0 Hill Rd Improvements - ACHD (Collection Account) (01-0468-09-00)0 10,000 65,700 TOTAL COMMUNITY PLANNING PROJECTS:$19,578 $25,884 $81,981 TOTAL ADMINISTRATION EXPENDITURES:$3,809,981 $4,792,471 $4,379,197 GENERAL ADMINISTRATION - FY 13/14 8/6/13 Major Objects and Subobjects FY 13/14 Projected Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS RESERVE FUND - 1ST QTR EXPENDITURES (01-0410-01-00) $1,256,980 $1,200,000: $1,100,000 Reserve Amount from FY 11/12 & $100,000 from FY 12/13 7/11/13 CC added $100,000 Reduced by $43,020 to fund an additional Deputy full time RESERVE FUND - CITY HALL PURCHASE (01-0410-05-00)$0 FY 12/13 $825,925 paid on the purchas of the City Hall Building PERSONNEL: City Council (01-0415-11-00)35,700 Salary Increase: Council President from $7,012 to $10,500 - Council from $5,610 to $9,000 IT Support Specialist (01-0415-10-00)0 Administrative Clerk (New) (01-0415-10-00)27,040 $13.00 an hour - Social media, marketing, assist Mayor, Clerks Dept and Bldg Dept FICA (01-0415-21-00)4,800 CC + new Admin Clerk I PERSI (01-0415-22-00)7,246 CC + new Admin Clerk I Worker's Compensation (01-415-24-00)157 CC + new Admin Clerk I Worker's Compensation-Boards/Commissions (01-415-24-00)174 Unemployment Benefits (01-0415-28-00) 15,000 Insurance (Admin Clerk) (01-0415-25-00)13,783 New Admin Clerk I Insurance 3 Months for CC (01-0415-25-00)0 HRA Billing - Premium Buy Down (01-0415-23-00)4,752 CC + new Admin Clerk I Cobra Administration (01-0415-23-01)144 CC + new Admin Clerk I TOTAL PERSONNEL:$108,796 Total prior to increased CC salaries - $94,631 - Difference $16,314 RESTRICTED FUNDS Community Promotion/Special Events Donations (01-0422-03-01) 0 DO NOT USE 0 Moved to Park & Rec Budget Awin Management(BFI) Education-Add Srvs (01-0443-06-00)0 DO NOT USE Moved to Park & Rec Budget Cash Surities - Land Use Applications (01-0203-01-01)291,082 DO NOT USE 291,082 Cash Surieties paid by Developers Mayor's Youth Action Council (01-0422-05-00)1,009 DO NOT USE 1,009 Accounting as of 7/4/13 Changed after sent to CC Field of Honor (01-0422-06-00)6,004 DO NOT USE Healing Fields will be self sustaining FY 12/13 6,004 Accounting as of 7/4/13 Changed after sent to CC Boise Philharmonic Concerts (01-0422-09-00) 5,000 DO NOT USE 5,000 Added after CC meeting by CC Request TOTAL RESTRICTED FUNDS & PASS THROUGH:$303,095 CONTRACT & AGREEMENTS: Legal (01-0416-02-00)85,000 DO NOT USE Base contract 85,000 Same as FY 12/13 Mimura & Associates Prosecution Services (01-416-05-00)53,400 DO NOT USE 53,400 Same as FY 12/13 Contract Animal Control (01-0416-06-00)47,264 DO NOT USE 47,264 $5,000 increase due to increased personnel costs, vehicle costs & vehicle mtnc & service Engineer (01-0416-07-00)4,500 DO NOT USE 4,500 Same as FY 12/13 Auditor (01-0416-08-00)10,200 DO NOT USE Contract Amount 10,200 annual Law Enforcement (01-0416-09-00) 1,691,874 DO NOT USE 1,691,874 $39,842 increase due to personnel costs: 3% COL, increased PERSI & health care costs Add Traffic Deputy for entire fiscal year instead of starting in April 2014. Senior Center Community Van (01-0416-10-00)0 DO NOT USE 0 8/21/12 CC by motion did not fund the $14,660.00 for the Senior Center Van. Database & Web Page Management (01-0416-16-00)0 DO NOT USE Eliminated with IT Specialist Position 0 Bond Payment - City Hall Bond (01-0416-39-00)105,833 DO NOT USE Preliminary #s 105,833 Payment from General Fund to cover the City Hall Bond payment for FY 13/14 City Hall - Lease Payments - Hawkins Smith (01-0416-21-00)0 DO NOT USE Lease Agreement 0 5/21/13 Bond to purchase Eagle City Hall passed City Hall - Deferred Lease Payments - Hawkins Smith (01-0416-21-00)0 DO NOT USE Deferred Rent from FY 09/10 0 Payment made in FY 12/13 City Hall - Operating Expenses - Hawkins Smith (01-0416-22-00)0 DO NOT USE Insurance and property taxes on City Hall building 0 5/21/13 Bond to purchase Eagle City Hall passed Equipment Leasing (copy machines-printers) (01-0416-24-00)19,100 DO NOT USE 19,100 Copiers in Main File Roon, PZ File Room, Wide Format Printer Environmental Conservation-M3 (01-0416-32-00)0 DO NOT USE 0 Operational Reserve (01-0416-35-00)265,229 DO NOT USE 40,229 FY 12/13 was $10,000 200,000 ACHD/City Cooperative Reserve 25,000 Economic Development EEZ Street MOU - Approved by CC 2/26/13 0 DO NOT USE Lease Payments (01-0416-35-00)CC 7/23/13 Removed $8,000 added to Operational Reserve Lease Payments (01-0416-35-00)5 months @ $350 a month -3/1/13 - 2/28/14 - paid out of Operational Reserve Account Acct Utility Payments (01-0416-35-00)Lease payments remainder of FY 13/14 - March - Sept @ $400/mo - 7 months 10/13 - 9/14 - Average utility payment for 9 mos = $568.55 Library RFID Equipment (01-0465-08-00)0 DO NOT USE 0 Payment made in FY 12/13 Additional Reserve (Library Carry Over) (01-0416-36-00)0 DO NOT USE 0 IT Support Specialist-CAI Contract (01-0416-37-00)49,300 DO NOT USE 49,300 FY 12/13 $34,800 - Increased hours needed for City Hall & Library Web Page Design (01-0416-38-00)0 DO NOT USE 0 Manley Services (Premium Only Plan) (01-0416-31-00)150 DO NOT USE Contract Amount 150 annual TOTAL CONTRACT & AGREEMENTS:$2,331,850 ADMINISTRATION P&Z Commissioners Compensation (01-0413-01-00)4,850 DO NOT USE 4,850 Election (01-0413-04-00)0 DO NOT USE 0 City General Election - Mayor & City Council Office Supplies (01-0413-05-00)12,000 DO NOT USE 12,000 Printing, Duplication, and Publishing (01-0413-06-00)300 DO NOT USE 300 Postage (01-0413-07-00)3,500 DO NOT USE 3,500 Legal Advertising/Publication (01-0413-08-00)1,500 DO NOT USE 1,500 Insurance Property (01-0413-10-00)39,192 DO NOT USE 39,192 Semi-Annual payment Professional Dues (01-0413-14-00)38,129 DO NOT USE 38,129 Utilities 660 E. Civic Lane (01-0413-16-00)23,000 DO NOT USE 23,000 Telecommunications (01-0413-19-00)12,000 DO NOT USE 12,000 Internet/Web Page Services (01-0413-21-00)1,500 DO NOT USE 1,500 Maintenance/Repair/Office Equip-Software (01-0413-23-00) 23,018 DO NOT USE 19,100 Copiers/printers/mailing system leases - FY 12/13 approx $18,306 3,918 Barracuda Backup Server - Cloud Storage, EU and IR Miscellaneous (01-0413-25-00)500 DO NOT USE 500 Engineering Fees Collected from Developers (01-0413-31-00)35,000 DO NOT USE 35,000 Placeholder amount as the fees vary from year to year Attorney Fees Collected from Developers (01-0413-33-00)15,000 DO NOT USE 15,000 Placeholder amount as the fees vary from year to year Resource Materials (01-0413-28-00)1,000 DO NOT USE 1,000 Update Idaho Code Books and etc. Real Property Taxes (01-0413-29-00)160 DO NOT USE 160 Monitoring Alarm Systems (01-0413-34-00)1,400 DO NOT USE 1,400 Storage Shed Rental (01-0413-36-00)0 DO NOT USE 0 Background Check - Permits/Licenses (01-0413-37-00)1,500 DO NOT USE 1,500 TOTAL ADMINISTRATION:$213,549 DO NOT USE PUBLIC AFFAIRS/COMMUNITY RELATIONS Community Promotion/Special Events-Fireworks 0 DO NOT USE 0 Moved to Park & Rec Budget Public Relations (01-0422-01-00)1,000 DO NOT USE 1,000 TOTAL PUBLIC AFFAIRS/COMMUNITY RELATION:$1,000 COMMUNITY PROJECTS Historic Commission (01-0463-04-00)5,000 DO NOT USE Budget Request 5,000 Budget increase of $2,000 - FY 12/13 budget $3,000.00 Museum (01-0463-01-00)41,580 DO NOT USE Budget Request 41,580 Increase Coordinator to 30 hours a week TOTAL COMMUNITY PROJECTS:$46,580 CAPITAL OUTLAY: STRATEGIC PLAN Equipment (01-0465-03-00)35,366 DO NOT USE Computer Purchases 25,600 Replace computers/monitor - April 2014 Windows XP will no longer be supported & Windows7-Office 13 can not be installed on these computers Spam Filtering 1,000 Additional 50 License Pack for spam filtering Barracuda Backup Server 8,766 Backup Server TOTAL CAPITAL OUTLAY:$35,366 CAPITAL PROJECTS VRT - Srv Enhancement-Hwy 44 Express (01-0468-10-00)16,281 DO NOT USE Bus Service 16,281 Bus Service FY 12/13 $15,884 ACHD-Ballantyne/State St/SH44 Intersection (01-0468-13-00)0 DO NOT USE 0 Hill Rd Improvements - ACHD (Collection Acct) (01-0468-09-00)65,700 DO NOT USE 10,000 Redesign of Roadway to Remove Islands 5,700 Reimbursement of VOW Costs 50,000 Reserve toward cost share improvements TOTAL COMMUNITY PLANNING PROJECTS:$81,981 TOTAL ADMINISTRATION EXPENDITURES:$4,379,197 EXECUTIVE DEPARTMENT Budget FY 2013/2014 EXPENDITURES Major Objects and Subobjects FY 11/12 Budget FY 12/13 Budget FY 13/14 Budget PERSONNEL: Salaries (11-0415-10-00)42,000 42,000 50,000 FICA (11-0415-21-00)3,213 3,213 3,825 PERSI (11-0415-22-00)4,461 4,461 5,775 Worker's Compensation (11-415-24-00)176 176 125 Insurance (Employer) (11-0415-25-00)1,100 1,122 932 HRA Premium Buy Down (11-0415-23-00)1,584 1,584 1,584 Cobra Administration Fee (11-0415-23-01)24 24 24 TOTAL PERSONNEL:$52,558 $52,580 $62,265 ADMINISTRATION Maintenance/Repair/Office Equip-Software (11-0413-23-00) 50 50 0 Office Supplies (11-0413-05-00)200 200 100 Professional Dues (11-0413-14-00)100 100 0 Telecommunications (01-0413-19-00)925 925 1,500 Vehicle Expenses (11-0413-24-00)1,550 1,600 1,300 Training (11-0413-12-00)400 400 400 Travel & Per Diem (11-0413-13-00)500 500 300 TOTAL ADMINISTRATION:$3,725 $3,775 $3,600 PUBLIC AFFAIRS & COMMUNITY RELATIONS: Youth Action Council (11-0422-05-00)0 0 0 Public Relations (11-0422-01-00)2000 2000 3,000 TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$2,000 $2,000 $3,000 CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (11-0416-24-00)650 480 480 TOTAL CONTRACT & AGREEMENTS:$650 $480 $480 FIXED OPERATING COST SUMMARY Personnel 52,558 52,580 62,265 Administration 3,725 3,775 3,600 Public Affairs and Community Relations 2,000 2,000 3,000 Contracts and Agreements 650 480 480 TOTAL FIXED OPERATING COSTS:$58,933 $58,835 $69,345 TOTAL FIXED OPERATING COSTS: TOTAL EXECUTIVE DEPT BUDGET:$58,933 $58,835 $69,345 $58,933 $58,835 $69,345 EXECUTIVE DEPARTMENT Budget FY 2013/2014 EXPENDITURES Major Objects and Subobjects FY 12/13 Projected Line item cost PERSONNEL: Salaries (11-0415-10-00)50,000 Salarie increases from $42,000 to $50,000 - Approved by CC 7//10/13 Ordinance #698 FICA (11-0415-21-00)3,825 PERSI (11-0415-22-00)5,775 PERSI Rate Increase 2013 and will increase in July 2014 Worker's Compensation (11-415-24-00)125 Insurance (Employer) (11-0415-25-00)932 HRA Premium Buy Down (11-0415-23-00)1,584 Cobra Administration Fee (11-0415-23-01)24 TOTAL PERSONNEL:$62,265 ADMINISTRATION Maintenance/Repair/Office Equip-Software (11-0413-23-00) 0 DO NOT USE 0 Office Supplies (11-0413-05-00)100 DO NOT USE 100 Professional Dues (11-0413-14-00)0 DO NOT USE - Telecommunications (01-0413-19-00)1,500 DO NOT USE 1,500 Vehicle Expenses (11-0413-24-00)1,300 DO NOT USE 1,300 Training (11-0413-12-00)400 DO NOT USE 400 Annual AIC Travel & Per Diem (11-0413-13-00)300 DO NOT USE 300 AIC Conferenc TOTAL ADMINISTRATION:$3,600 DO NOT USE PUBLIC AFFAIRS & COMMUNITY RELATIONS: Youth Action Council (11-0422-05-00)0 DO NOT USE 0 Public Relations (11-0422-01-00)3,000 DO NOT USE 3,000 TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$3,000 DO NOT USE CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (11-0416-24-00)480 DO NOT USE 480 cost/mo 40.00 12 TOTAL CONTRACT & AGREEMENTS:$480 DO NOT USE Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS FIXED OPERATING COST SUMMARY Personnel 62,265 Administration 3,600 Public Affairs and Community Relations 3,000 Contracts and Agreements 480 TOTAL FIXED OPERATING COSTS:$69,345 TOTAL FIXED OPERATING COSTS:$69,345 TOTAL EXECUTIVE DEPT BUDGET:$69,345 CITY CLERK BUDGET FY 2013/2014 EXPENDITURES EXPENDITURES Major Objects and Subobjects FY 11/12 Budget FY 12/13 Budget FY 13/14 Budget PERSONNEL: Salaries (Full-Time) (12-0415-10-00) 168,037 176,880 182,186 Backgound Check/Drug Testing (12-0415-20-00)0 0 0 FICA (12-0415-21-00)12,855 13,531 13,937 PERSI (12-0415-22-00)17,850 18,789 21,043 Worker's Compensation (12-415-24-00)706 743 455 Insurance (Employer) (12-0415-25-00)29,554 26,625 31,406 HRA Billing - Premium Buy Down (12-0415-23-00)5,544 5,544 5,544 Cobra Administration (12-0415-23-01)72 72 72 5% Bonus + Benefits 9,953 0 0 TOTAL PERSONNEL:$244,571 $242,184 $254,643 ADMINISTRATION Office Supplies (12-0413-05-00)200 200 200 Professional Dues (12-0413-14-00)400 400 400 Training (12-0413-12-00)500 1,000 1,000 Travel and Per Diem (12-0413-13-00)0 1,000 1,500 TOTAL ADMINISTRATION:$1,100 $2,600 $3,100 CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (12-0416-24-00)650 480 480 TOTAL CONTRACT & AGREEMENTS:$650 $480 $480 FIXED OPERATING COST SUMMARY Personnel 244,571 242,184 254,643 Administration 1,100 2,600 3,100 Contracts and Agreements 650 480 480 TOTAL FIXED OPERATING COSTS:$246,321 $245,264 $258,223 CAPITAL EXPENDITURES CAPITAL OUTLAY: Equipment (12-0465-03-00)0 0 0 Other (12-0465-02-00)0 0 0 TOTAL CAPITAL OUTLAY:$0 $0 $0 CAPITAL EXPENDITURES SUMMARY Capital Outlay 0 0 0 TOTAL CAPITAL EXPENDITURES SUMMARY:$0 $0 $0 TOTAL FIXED OPERATING COSTS:$246,321 $245,264 $258,223 TOTAL CAPITAL EXPENDITURES:$0 $0 $0 TOTAL CITY CLERK DEPT BUDGET:$246,321 $245,264 $258,223 CITY CLERK BUDGET FY 2013/2014 EXPENDITURES Major Objects and Subobjects FY 13/14 Budget Line item cost PERSONNEL: Salaries (Full-Time) (12-0415-10-00) 182,186 3% COL Backgound Check/Drug Testing (12-0415-20-00)0 FICA (12-0415-21-00)13,937 PERSI (12-0415-22-00)21,043 PERSI Rates increased July of 2013 & will increase July of 2014 Worker's Compensation (12-415-24-00)455 State Insurance Fund Rate decreased Insurance (Employer) (12-0415-25-00)31,406 Increase due to increased insurance premiums HRA Billing - Premium Buy Down (12-0415-23-00)5,544 Cobra Administration (12-0415-23-01)72 5% Bonus + Benefits (12-0415-16-00)0 TOTAL PERSONNEL:$254,643 ADMINISTRATION Office Supplies (12-0413-05-00)200 DO NOT USE 200 Professional Dues (12-0413-14-00)400 DO NOT USE 400 annual Training (12-0413-12-00)1,000 DO NOT USE 1,000 Caselle Annual Conference & Training Travel and Per Diem (12-0413-13-00)1,500 DO NOT USE 1,500 Caselle Annual Conference & Training TOTAL ADMINISTRATION:$3,100 CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (12-0416-24-00)480 DO NOT USE 480 cost/mo $40.00 TOTAL CONTRACT & AGREEMENTS:$480 FIXED OPERATING COST SUMMARY Personnel 254,643 Administration 3,100 Contracts and Agreements 480 TOTAL FIXED OPERATING COSTS:$258,223 Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS CAPITAL EXPENDITURES CAPITAL OUTLAY: Equipment (12-0465-03-00)0 DO NOT USE 0 Other (12-0465-02-00)0 DO NOT USE 0 TOTAL CAPITAL OUTLAY:$0 CAPITAL EXPENDITURES SUMMARY Capital Outlay 0 DO NOT USE 0 TOTAL CAPITAL EXPENDITURES SUMMARY:$0 TOTAL FIXED OPERATING COSTS:$258,223 TOTAL CAPITAL EXPENDITURES:$0 TOTAL CITY CLERK DEPT BUDGET:$258,223 BUILDING DEPARTMENT FY 13/14 EXPENDITURES Major Objects and Subobjects FY 11/12 Budget FY 12/13 Budget FY 13/14 Budget PERSONNEL: Salaries (Full-Time) (13-0415-10-00)119,908 136,290 173,633 Employee Bonus (13-0415-16-00)7,144 0 0 Merit Increase Reserve (13-0415-17-00)1,750 1,750 0 Backgound Check/Drug Testing (13-0415-20-00)0 0 0 FICA (13-0415-21-00)9,173 10,426 13,283 PERSI (13-0415-22-00)12,737 14,477 20,055 Worker's Compensation (13-415-24-00)1,355 1,540 1,833 Cobra Administration (13-0415-2301)72 72 72 HRA Billing-Premium Reimbursement (13-0415-23-00)5,544 5,544 5,544 Insurance (Employer) (13-0415-25-00)26,784 25,842 43,100 TOTAL PERSONNEL:$184,467 $195,941 $257,520 ADMINISTRATION Office Supplies (13-0413-05-00)2,500 2,695 3,000 Printing, Duplication and Publishing (13-0413-06-00)0 0 0 Legal Ad. and Publication (13-0413-08-00)0 0 300 Plan Review Expenses (13-0413-09-00)500 1,000 1,500 Training (13-0413-12-00)1,500 2,147 2,100 Travel and Per Diem (13-0413-13-00)500 500 600 Professional Dues (13-0413-14-00)500 500 400 Telecommunications (13-0413-19-00)1,200 1,100 1,350 Maintenance/Repair/Office Equip-Software (13-0413-23-00) 3,835 4,475 3,800 Miscellaneous (13-0413-25-00)0 0 0 Resource Materials (13-0413-28-00)1,500 1,500 1,500 Building Permit Refunds (13-0413-29-00)0 0 0 Plan Review Refund (13-0413-29-01)0 0 0 Energy Code Refund (13-0413-29-02)0 0 0 Mechanical Fee Refund (13-0413-29-03)0 0 0 Plumbing Fee Refund (13-0413-29-04)0 0 0 Electrical Fee Refund (13-0413-29-05)0 0 0 TOTAL ADMINISTRATION:$12,035 $13,917 $14,550 PUBLIC AFFAIRS AND COMMUNITY RELATIONS: Public Relations (13-0422-01-00)0 400 300 TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$0 $400 $300 CONTRACT & AGREEMENTS: Contract Other (13-0416-18-00)0 0 0 Equipment Leasing (copy machines-printers) (13-0416-24-00)1,494 960 960 *(PT) Plumbing Inspector (13-0416-09-00)31,200 31,200 42,000 Electrical Inspector 0 0 0 *(PT) Mechanical Inspector (13-0416-11-00)31,200 31,200 46,200 TOTAL CONTRACT & AGREEMENTS:$63,894 $63,360 $89,160 VEHICLE OPERATIONS: Maintenance and Repair/City Vehicle (13-0417-01-00)3,654 540 1,700 Fuel Costs (13-0417-02-00)2,000 3,000 4,000 TOTAL VEHICLE OPERATIONS:$5,654 $3,540 $5,700 FIXED OPERATING COST SUMMARY Personnel 184,467 195,941 257,520 Administration 12,035 13,917 14,550 Public Affairs and Community Relations 0 400 300 Contracts and Agreements 63,894 63,360 89,160 Vehicle Operation 5,654 3,540 5,700 TOTAL FIXED OPERATING COSTS:$266,050 $277,158 $367,230 CAPITAL EXPENDITURES CAPITAL OUTLAY Office Equipment (13-0465-03-00)0 3,600 2,400 TOTAL CAPITAL OUTLAY:$0 $3,600 $2,400 CAPITAL EXPENDITURES SUMMARY Capital Outlay 0 3,600 2,400 TOTAL CAPITAL EXPENDITURES SUMMARY:$0 $0 $2,400 TOTAL FIXED OPERATING COSTS:$266,050 $277,158 $367,230 TOTAL CAPITAL EXPENDITURES:0 3,600 2,400 TOTAL BUILDING DEPT BUDGET:$266,050 $280,758 $369,630 BUILDING DEPARTMENT FY 13/14 EXPENDITURES Major Objects and Subobjects FY 13/14 Budget Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS PERSONNEL: Salaries (Full-Time) (13-0415-10-00)173,633 3% COL + Merit Increase for Building Official Employee Bonus (13-0415-16-00)0 Merit Increase Reserve (13-0415-17-00)0 Backgound Check/Drug Testing (13-0415-20-00)0 FICA (13-0415-21-00)13,283 PERSI (13-0415-22-00)20,055 Increase PERSI Worker's Compensation (13-415-24-00)1,833 Cobra Administration (13-0415-2301)72 HRA Billing-Premium Reimbursement (13-0415-23-00)5,544 Insurance (Employer) (13-0415-25-00)43,100 Increased premiums TOTAL PERSONNEL:$257,520 ADMINISTRATION Office Supplies (13-0413-05-00)3,000 DO NOT USE Folders for Plans/Labels/Archiving Boxes 3,000 increase in New Home and TI permits. Printing, Duplication and Publishing (13-0413-06-00)0 DO NOT USE 0 Legal Ad. and Publication (13-0413-08-00)300 DO NOT USE 300 For items required to be published such as New Resolutions or New Hires. Plan Review Expenses (13-0413-09-00)1,500 DO NOT USE 1,500 Out of office plan reviews by Core Engineering Training (13-0413-12-00)2,100 DO NOT USE 1,200 IDABO Education Institue - CEU classes for Inspectors & Permit Tech 400 Floodplain National Flood Insurance Program (Charlene) 500 Building Official Training - Idabo Training, Webinars Travel and Per Diem (13-0413-13-00)600 DO NOT USE 600 Travel to training classes & any National Flood Insurance Classes Professional Dues (13-0413-14-00)400 DO NOT USE 200 International Code Council Membership 200 Idaho Assoc. of Building Officials Membership Telecommunications (13-0413-19-00)1,350 DO NOT USE 1,350 3 Cell phones for Building Official & 2 inspectors Maintenance/Repair/Office Equip-Software (13-0413-23-00) 3,800 DO NOT USE 600 Permit SW Maintenance 3,200 Adobe Acrobat Update, HVAC Man J updates for electronic submittal-(Glenn with CYTEC) Miscellaneous (13-0413-25-00)0 DO NOT USE 0 Resource Materials (13-0413-28-00)1,500 DO NOT USE 1,500 Code Books & Standards by Int. Code Council Building Permit Refunds (13-0413-29-00)0 DO NOT USE 0 Plan Review Refund (13-0413-29-01)0 DO NOT USE 0 Energy Code Refund (13-0413-29-02)0 DO NOT USE 0 Mechanical Fee Refund (13-0413-29-03)0 DO NOT USE 0 Plumbing Fee Refund (13-0413-29-04)0 DO NOT USE 0 Electrical Fee Refund (13-0413-29-05)0 DO NOT USE 0 TOTAL ADMINISTRATION:$14,550 PUBLIC AFFAIRS AND COMMUNITY RELATIONS: Uniforms (13-0422-01-00)300 DO NOT USE 300 Winter uniforms (3 inspectors) TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$300 CONTRACT & AGREEMENTS: Contract Other (13-0416-18-00)0 DO NOT USE 0 Equipment Leasing (copy machines-printers) (13-0416-24-00)960 DO NOT USE 960 based off an $80 a month fee. (BOE) *(PT) Plumbing Inspector (13-0416-09-00)42,000 DO NOT USE 42,000 50/50 split on Plumbing Permit Fees Electrical Inspector 0 DO NOT USE 0 *(PT) Mechanical Inspector (13-0416-11-00)46,200 DO NOT USE 46,200 55/45 split on Mechanical Permit Fees TOTAL CONTRACT & AGREEMENTS:$89,160 VEHICLE OPERATIONS: Maintenance and Repair/City Vehicle (13-0417-01-00)1,700 DO NOT USE 1,500 Maintenance repair 200 Preventive Maintenace ($50 Oil Changes 2x trucks - 2 times a year) Fuel Costs (13-0417-02-00)4,000 DO NOT USE 4,000 up a $1000 for increased travel due to increased permit activity TOTAL VEHICLE OPERATIONS:$5,700 FIXED OPERATING COST SUMMARY Personnel 257,520 Administration 14,550 Public Affairs and Community Relations 300 Contracts and Agreements 89,160 Vehicle Operation 5,700 TOTAL FIXED OPERATING COSTS:$367,230 CAPITAL EXPENDITURES CAPITAL OUTLAY Office Equipment (13-0465-03-00)2,400 DO NOT USE 2,400 New compurters - (1) inspector, (1) at contractor desk to accommodate new software. TOTAL CAPITAL OUTLAY:$2,400 CAPITAL EXPENDITURES SUMMARY Capital Outlay 2,400 TOTAL CAPITAL EXPENDITURES SUMMARY:$2,400 TOTAL FIXED OPERATING COSTS:$367,230 TOTAL CAPITAL EXPENDITURES:2,400 TOTAL BUILDING DEPT BUDGET:$369,630 P&Z DEPARTMENT FY 2013/2014 EXPENDITURES Major Objects and Subobjects FY 11/12 Budget FY 12/13 Budget FY 13/14 Budget OPERATING COSTS PERSONNEL: Salaries (Full-Time) (14-0415-10-00)237,000 267,800 275,834 New Administrative Clerk I - includes benefits in total 0 0 45,387 New Planner II - includes benefits in total 0 0 71,609 Overtime Hours (14-0415-11-00)0 0 3,675 FICA (14-0415-21-00)18,008 20,487 21,101 PERSI (14-0415-22-00)25,005 28,447 31,859 Worker's Compensation (14-415-24-00)2,660 3,026 3,503 Unemployment Benefits (14-0415-28-00)0 0 0 Cobra Administration (14-0415-23-01)96 96 96 HRA Billing - Premium Reimbursement (14-0415-23-00)10,296 10,296 14,616 Insurance (Employer) (14-0415-25-00)39,789 42,450 47,981 5% Bonus + Benefits (14-0415-16-00)14,026 0 0 TOTAL PERSONNEL:$346,880 $372,602 $515,661 ADMINISTRATION Office Supplies (14-0413-05-00)540 576 1,260 Printing, Duplication, and Publishing (14-0413-06-00)300 300 300 Legal Ad. and Publication (14-0413-08-00)6,000 8,400 7,200 Training (14-0413-12-00)2,300 2,300 3,400 Travel and Per Diem (14-0413-13-00)3,850 3,850 6,070 Professional Dues (14-0413-14-00)930 930 940 Telecommunications (14-0413-19-00)0 0 0 Maintenance/Repair/Office Equip (14-0413-23-00) 500 500 500 Software Purchase-Maintenance (14-0413-23-01)200 200 200 Maintenance (GIS) (14-0413-23-02) 400 400 400 Maintenance and Repair/City Vehicle (14-0413-24-00)0 0 0 Fuel City Vehicle (14-0413-24-01)240 240 360 Miscellaneous (14-0413-25-00)250 250 250 Reimburse-Annex/Zoning/Dr Fees (14-0413-26-00)0 0 4,800 Resource Materials (14-0413-28-00)200 200 200 Ortho Photography (14-0413-35-00)1,496 3,264 0 TOTAL ADMINISTRATION:$17,206 $21,410 $25,880 PUBLIC AFFAIRS AND COMMUNITY RELATIONS: Public Relations (14-0422-01-00)200 200 200 TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$200 $200 $200 GRANTS: Tree City USA Grant (14-0421-02-00)175 175 175 TOTAL GRANTS:$175 $175 $175 CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (14-0416-24-00)1,297 1,297 1,297 TOTAL CONTRACT & AGREEMENTS:$1,297 $1,297 $1,297 FIXED OPERATING COSTS Personnel 346,880 372,602 515,661 Administration 17,206 21,410 25,880 Public Affairs and Community Relations 200 200 200 Grants 175 175 175 Contracts and Agreements 1,297 1,297 1,297 TOTAL FIXED OPERATING COSTS:$365,758 $395,684 $543,213 CAPITAL EXPENDITURES: CAPITAL OUTLAY: Equipment (14-0465-03-00)0 0 0 TOTAL CAPITAL OUTLAY:$0 $0 $0 COMMUNITY PLANNING PROJECTS Foothills Planning (14-0468-03-00)800 800 800 Other (14-0468-11-00)1,500 1,500 1,500 TOTAL CAPITAL OUTLAY-COMM PROJECTS:$2,300 $2,300 $2,300 STRATEGIC ANNUAL GOALS: SAG-3 Tree Voucher - Plant a Tree Project (14-0418-03-00)5,000 0 0 Total Strategic Annual Goals FY 06/07:$5,000 $0 $0 CAPITAL EXPENDITURES SUMMARY Capital Outlay 0 0 0 Community Planning Projects 2,300 2,300 2,300 Strategic Annual Goals 5,000 0 0 TOTAL CAPITAL EXPENDITURES SUMMARY:$7,300 $2,300 $2,300 TOTAL FIXED OPERATING COSTS:$365,758 $395,684 $543,213 TOTAL CAPITAL EXPENDITURES:$7,300 $2,300 $2,300 TOTAL PZ DEPT BUDGET:$373,058 $397,984 $545,513 P&Z DEPARTMENT FY 2013/2014 EXPENDITURES 7/25/2013 Change in Personnel Major Objects and Subobjects FY 13/14 Budget Line item cost OPERATING COSTS PERSONNEL: Salaries (Full-Time) (14-0415-10-00)275,834 New Administrative Clerk I - includes benefits in total 45,387 New Administrative Clerk I - includes benefits in total New Planner II - includes benefits in total 71,609 New Planner II - includes benefits in total Overtime Hours (14-0415-11-00)3,675 FICA (14-0415-21-00)21,101 PERSI (14-0415-22-00)31,859 Worker's Compensation (14-415-24-00)3,503 Unemployment Benefits (14-0415-28-00)0 Cobra Administration (14-0415-23-01)96 HRA Billing - Premium Reimbursement (14-0415-23-00)14,616 Insurance (Employer) (14-0415-25-00)47,981 Increase due to increased premiums 5% Bonus + Benefits (14-0415-16-00)0 TOTAL PERSONNEL:$515,661 ADMINISTRATION Office Supplies (14-0413-05-00)1,260 DO NOT USE Paper, pens, pen refills, files, labels for files, card stock 1,260 cost/mo Printing, Duplication, and Publishing (14-0413-06-00)300 DO NOT USE Any special project that requires solicitation of public input,e.g. creation of an art district, development on downtown codes, any city initiated comp plan updates, citizen committee(s) notification and outreach 300 cost/mo Legal Ad. and Publication (14-0413-08-00)7,200 DO NOT USE Pass through line item for costs associated with legal ads for land use applications 7,200 cost/mo Training (14-0413-12-00)3,400 DO NOT USE Two registrations for the APA National Planning Conference 2,000 cost/mo CC 7/16/12 One Registration for the APA Ntl Planning Conference Participation with Boise, Meridian, Garden City, Ada County, Kuna to share cost of APA webinars and audio conference for access to continuing education certification maintenance (CM) credits for AICP 500 NWCDI - Northwest Community Development Institute - Barb completed one year of the three year program. Once employee completes the program they can test to become a professional community economic developer. 650 APA Idaho Conference 250 Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS Travel and Per Diem (14-0413-13-00)6,070 DO NOT USE National Planning Conference (two staff) per diem, lodging, air travel CC 7/16/12 One Staff Person Travel & Per Diem 3,600 cost/mo Travel to NWCDI 5 days (Boise) 60 Course for CRS Community Rating Systems' new rules (flood plain regulation) 250 Mileage reimbursement for travel within Treasure Valley for meetings - Inspections, Floodplain Management, TTOP Implementation, Code Enforcement, M3 Project Coordination, MSBT office mtgs, SH44 Access mtgs, Outreach to Schools, Mayors Cup coordination, RTAC, DAC, RAGC, BPGG, CICAC, CIM, TLIP, AIC legislative committee, BLM 4 Rivers Management Plan, Ada Co. Street Naming Committee, ACHD Project Coordination, ACHD Quarterly Staff Meetings, APA Idaho Conference. 2,160 Professional Dues (14-0413-14-00)940 DO NOT USE Two American Planning Association/AICP 830 cost/mo One Floodplain Managers Association 110 Telecommunications (14-0413-19-00)0 DO NOT USE 0 cost/mo Maintenance/Repair/Office Equip (14-0413-23-00) 500 DO NOT USE 500 cost/mo Software Purchase-Maintenance (14-0413-23-01)200 DO NOT USE Purchase Ada Co. Base Data twice a year 200 cost/mo Maintenance (GIS) (14-0413-23-02) 400 DO NOT USE ESRI maintenance for concurrent ARC View license 400 cost/mo Maintenance and Repair/City Vehicle (14-0413-24-00)0 DO NOT USE 0 cost/mo Fuel City Vehicle (14-0413-24-01)360 DO NOT USE Gas and vehicle maintenance reimbursement to Building Dept. and Public Works for use of vehicles for inspections 360 cost/mo Miscellaneous (14-0413-25-00)250 DO NOT USE 250 cost/mo Reimburse-Annex/Zoning/Dr Fees (14-0413-26-00)4,800 DO NOT USE 4,800 cost/mo Resource Materials (14-0413-28-00)200 DO NOT USE Books, cds, manuals 200 cost/mo Ortho Photography (14-0413-35-00)0 DO NOT USE Purchase 2013 Ortho Photos - 32 Sections (last aerial photography of Eagle was in 2007 - did not purchase 2010 orthos last year)0 cost/sec. TOTAL ADMINISTRATION:$25,880 PUBLIC AFFAIRS AND COMMUNITY RELATIONS: Public Relations (14-0422-01-00)200 DO NOT USE Monthly lunch with Eagle Sewer District - purchase 4x 200 cost/mo TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$200 GRANTS: Tree City USA Grant (14-0421-02-00)175 DO NOT USE 175 cost/mo TOTAL GRANTS:$175 CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (14-0416-24-00)1,297 DO NOT USE 2 printers 1,297 cost/mo TOTAL CONTRACT & AGREEMENTS:$1,297 FIXED OPERATING COSTS Personnel 515,661 Administration 25,880 Public Affairs and Community Relations 200 Grants 175 Contracts and Agreements 1,297 TOTAL FIXED OPERATING COSTS:$543,213 CAPITAL EXPENDITURES: CAPITAL OUTLAY: Equipment (14-0465-03-00)0 DO NOT USE 0 cost/mo TOTAL CAPITAL OUTLAY:$0 COMMUNITY PLANNING PROJECTS Foothills Planning (14-0468-03-00)800 DO NOT USE Northwest Foothills Transportation Study - Update of the 2007 NW Foothills Trans. Study to adapt to the changes in the LTRP. Cost estimate developed for consultant modeling and public outreach (mailings, publications, posters). 500 cost/mo 1 BLM-R&PP Application/Lease. Development and negotiation of a lease for the City's R&PP application. Cost estimate - may include environmental, trail construction, and legal review, and public outreach. 300 1 Other (14-0468-11-00)1,500 DO NOT USE Downtown Circulation Plan - specific circulation and system design plan for the Downtown subarea. Refinement of identified future r-o-w and modeling, discussion of options for Eagle Road and Plaza intersection, Develop access management policies and standards. Cost estimate developed for consultant modeling and public outreach (mailings, publications, posters). 1,500 cost/mo 1 TOTAL COMMUNITY PLANNING PROJECTS:$2,300 STRATEGIC ANNUAL GOALS: SAG-3 Tree Voucher - Plant a Tree Project (14-0418-03-00)0 DO NOT USE 0 cost/mo 1 Total Strategic Annual Goals:$0 CAPITAL EXPENDITURES SUMMARY Capital Outlay 0 Community Planning Projects 2,300 Strategic Annual Goals 0 TOTAL CAPITAL EXPENDITURES SUMMARY:$2,300 TOTAL FIXED OPERATING COSTS:$543,213 TOTAL CAPITAL EXPENDITURES:$2,300 TOTAL PZ DEPT BUDGET:$545,513 PARKS/REC - FACILITIES FY 13/14 EXPENDITURES ADOPTED BY CC 8/6/13 ***Added new accounts 10/11/13 Major Objects and Subobjects FY 12/13 P&R Budget FY 12/13 Facilities Budget FY 12/13 PR & Facilities Actuals FY 13/14 PR Facilities Budget OPERATING COSTS PERSONNEL Salaries - Full Time (16-0433-10-00) 50,000 55,157 50,357 150,870 Merit Increase Proposed (16-0433-17-00)0 0 0 4,398 Overtime - Staff (16-0433-11-00)0 0 843 9,300 Seasonal (16-0433-18-00)11,520 0 0 11,520 FICA (16-0433-21-00)4,706 4,337 3,976 13,471 PERSI (16-0433-22-00)5,311 6,023 4,803 19,008 HRA Billing-Premium Reimbursement (15-0433-23-00)3,485 3,485 698 3,485 HRA Admin Fee (16-433-23-01)48 48 18 48 Work Comp (16-0433-24-00)695 6,400 2,372 6,832 Insurance (16-00433-25-00)11,743 7,640 5,812 34,209 PERSONNEL $87,508 $83,090 $68,879 $253,141 RESTRICTED FUNDS Awin Management(BFI) Education-Add Srvs (16-0415-01-00)0 74,368 0 55,745 Trees, light poles, sidewalks - Replacement Fund (16-0415-02-00)0 0 0 100,000 ***Program Fees (16-0415-03-00)0 0 0 0 RESTRICTED FUNDS $0 $74,368 $0 $155,745 ADMINISTRATION Office Supplies (15-0413-05-00)300 300 52 0 Printing, Duplication, and Publishing (15-0413-06-00)100 100 73 300 Legal Advertising and Publication (15-0413-08-00)120 120 171 2,200 Training (15-0413-12-00)0 0 0 240 Travel and Per Diem (15-0413-13-00)0 0 0 0 Professional Dues (15-0413-14-00)600 0 0 1,000 Shop Utilities - 1/2 PR/Facilities 1/2 Water Department (16-0413-18-00)0 0 0 0 Telephone and Communications (15-0413-19-00)0 600 314 1,000 Maintenance and Repair - Office Equip, Software (15-0413-23-00) 0 0 0 1,200 Miscellaneous (15-0413-25-00)0 0 0 0 Refunds Park Reservations (15-0413-27-00)0 0 0 0 Resource Materials (15-0413-28-00)600 600 50 300 Public Relations (15-0422-01-00)5,000 0 0 1,000 ADMINISTRATION $6,720 $1,720 $660 $7,240 CITY HALL Maintenance and Repair (15-0442-01-00)0 6,000 1,091 0 Mtnc & Repair Grounds (15-0442-02-00)300 0 62 6,300 Custodial Services (15-0442-03-00)0 22,300 9,439 0 CITY HALL $300 $28,300 $10,592 $6,300 SENIOR CITIZEN CENTER Maintenance and Repair (15-0443-01-00)0 1,020 190 0 Mtnc & Repair of Grounds (15-0443-02-00)0 0 0 1,500 Custodial Services (15-0443-03-00)0 17,459 7,050 0 SENIOR CITIZEN CENTER $0 $18,479 $7,240 $1,500 LIBRARY Maintenance and Repair (15-0444-01-00)0 6,000 3,324 0 Mtnc & Repair of Grounds (15-0444-02-00)500 0 55 6,500 Custodial Services (15-0444-03-00)0 20,032 8,045 0 LIBRARY $500 $26,032 $11,424 $6,500 MUSEUM Maintenance and Repair Grounds (15-0445-01-00)0 8,884 514 0 Monitoring Alarm (15-0445-04-00)0 0 192 0 Custodial Services (15-0445-03-00)0 1,684 560 0 MUSEUM $0 $10,568 $1,266 $0 ARBORETUM PARK Utilities (15-0446-06-00)0 840 267 0 Maintenance and Repair - Grounds (15-0446-01-00)100 0 33 865 Maintenance & Repair - Equipment & Structures (15-0446-05-00)0 200 0 600 ARBORETUM PARK $100 $1,040 $300 $1,465 FLAG PARK Utilities (15-0447-06-00)0 180 40 0 Maintenance and Repair - Grounds (15-0447-01-00)0 0 0 186 Maintenance & Repair - Equipment & Structures (15-0447-05-00)0 900 733 900 FLAG PARK $0 $1,080 $773 $1,086 FRIENDSHIP PARK Utilities (15-0448-06-00)0 960 394 0 Maintenance and Repair - Grounds (15-0448-01-00)200 20,000 0 0 Maintenance & Repair - Equipment & Structures (15-0447-05-00)0 500 0 1,000 FRIENDSHIP PARK $200 $21,460 $394 $1,000 GUERBER PARK Utilities (15-0449-06-00)0 9,960 4,044 0 Maintenance and Repair - Grounds (15-0449-01-00)26,000 26,000 11,214 10,260 Maintenance & Repair - Equipment & Structures (15-0449-05-00)0 2,000 27 2,000 GUERBER PARK $26,000 $37,960 $15,285 $12,260 HERITAGE PARK Utilities (15-0450-06-00)0 1,056 704 0 Maintenance and Repair - Grounds (15-0450-01-00)300 5,000 110 1,090 Maintenance & Repair - Equipment & Structures (15-0450-05-00)0 2,000 675 500 HERITAGE PARK $300 $8,056 $1,489 $1,590 McDONALD'S PARK AND PATHWAY Utilities (15-0451-06-00)0 0 0 0 Maintenance and Repair - Grounds (15-0451-01-00)200 0 0 0 Maintenance & Repair - Equipment & Structures (15-0451-05-00)0 1,000 0 1,200 McDONALD'S PARK AND PATHWAY $200 $1,000 $0 $1,200 MERRILL PARK Utilities (15-0452-06-00)0 6,768 2,747 0 Maintenance and Repair - Grounds (15-0452-01-00)1,000 0 0 6,970 Maintenance & Repair - Equipment & Structures (15-0452-05-00)0 2,000 169 2,000 MERRILL PARK $1,000 $8,768 $2,916 $8,970 ORVAL KRASEN PARK Utilities (15-0453-06-00)0 1404 628 0 Maintenance and Repair - Grounds (15-0453-01-00)300 0 0 1,447 Maintenance & Repair - Equipment & Structures (15-0453-05-00)0 300 28 600 ORVAL KRASEN PARK $300 $1,704 $656 $2,047 SPORTS COMPLEX Utilities (15-0454-06-00)0 6,468 2,819 0 Maintenance and Repair - Grounds (15-0454-01-00)5,500 0 907 6,665 Maintenance & Repair - Equipment & Structures (15-0454-05-00)0 1,000 42 5,500 SPORTS COMPLEX $5,500 $7,468 $3,768 $12,165 TOWN ENTRANCE PARKS Utilities (15-0455-06-00)0 1,800 763 Maintenance and Repair - Grounds (15-0455-01-00)200 200 0 1,855 Maintenance & Repair - Equipment & Structures (15-0455-05-00)0 1,500 911 400 TOWN ENTRANCE PARKS $200 $3,500 $1,674 $2,255 MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR General Mtnc Parks-Pathways (15-0437-20-00)114,325 0 60,548 0 Full Time Gen Mtnc Staff (15-0437-21-00)0 60,000 30,000 114,325 Holiday Lighting (15-0437-24-00)0 500 271 60,000 Materials & Supplies (15-0437-25-00)1,000 8,500 4,728 800 Paper Products (15-0437-26-00)0 13,000 4,094 10,000 Miscellaneous -Gen Mtnc & Repair of Grounds (15-0437-23-00)10,000 0 2,312 13,000 Back Flow Parts Replacement (15-0437-28-00)0 0 0 12,800 Snow Removal (15-0437-22-00)0 500 11 600 Greenbelt - Pathway Maintenance and Repair (15-0437-29-00)100,000 0 4,426 800 Drainage Ditch Repairs (15-0437-30-00)0 2,000 0 150,000 MISC GENERAL MAINTENANCE AND REPAIR $225,325 $84,500 $106,390 $362,325 VEHICLE MAINTENANCE AND REPAIR Maintenance and Repair - City Vehicle (15-0413-24-00)1,000 1,000 1,511 Gas and Oil (15-0413-26-00)1,900 1,900 1,218 2,000 VEHICLE MTNC & REPAIR $2,900 $2,900 $2,729 $2,000 STREET LIGHTS Utilities (15-0441-06-00)0 21,000 10,648 0 Maintenance and Repair (15-0441-05-00)0 3,000 2,597 21,000 Street Light Replacement (16-0441-07-00)0 0 0 8,000 STREET LIGHTS $0 $24,000 $13,245 $29,000 CONTRACTS & AGREEMENTS Shop Lease-1/2 PR/Facilities 1/2 Water Dept (16-0416-01-00)0 0 0 0 Equipment Leasing (copy machines-printers) (15-0416-24-00)0 0 1,718 7,380 Scenic By-Way Utilities Agreement (15-0416-02-00)0 150 25 0 Water Shares - Assessment/Fees (15-0416-03-00)0 160 100 150 East Entry Sign/Water Agreement (15-0416-04-00)0 1,000 545 160 Back Flow Testing Agreement (16-0416-08-00)0 0 0 1,000 Roof Maintenance Contract (16-0416-06-00)0 0 0 3,000 HVAC Maintenance Contract (16-0416-07-00)0 0 0 1,550 CONTRACTS & AGREEMENTS $0 $1,310 $2,388 $13,240 CAPITAL OUTLAY Library Security Camera (16-0465-02-00)0 0 0 0 CAPITAL OUTLAY $0 $0 $0 $0 PARKS & PATHWAYS DEVELOPMENT Master Plan for Parks & Pathways (15-0472-02-00)6,000 0 0 0 PARKS & PATHWAYS DEVELOPMENT $6,000 $0 $0 $0 PROGRAMS & RECREATION: *(PT) Mayor's Cup Golf Tournament (15-0414-02-00)0 3,500 0 0 Community Promotion/Special Events (16-0414-01-00)0 0 0 1,000 Community Promotion/Special Events-Fireworks (16-0414-02-00)0 0 0 5,000 PROGRAMS & RECREATION:$0 $3,500 $0 $6,000 CURRENT & FUTURE BUDGET REQUESTS AS PRESENTED 7/10/13: PRIORITY NO. 1 TOTAL INTERIOR LIGHT REPLACEMENT-SENIOR CENTER (15-0443-07-00)0 0 0 3,100 SIDEWALK TRIP HAZARDS (15-0456-01-00)0 0 0 6,300 PLAYGROUND CRIBBING REPLACEMENT (16-0448-02-00)0 0 0 20,000 REMOVE PAVEMENT AND RESURFACE TRAIL (16-0452-02-00)0 0 0 10,000 TRAIL MAP DESIGN AND PRINTING (16-0471-01-00)0 0 0 6,000 LAGUNA POINTE TRAIL SIGNS (16-0471-02-00)0 0 0 5,000 Parks/Rec - Facilities Department FY 13/14 ADOPTED BY CC 8/6/13 ***Added new accounts 10/11/13 Major Objects and Subobjects FY 13/14 Budget Line item cost OPERATING COSTS PERSONNEL Salaries - Full Time (16-0433-10-00) 150,870 $61,653 Director, $45,026 Maintenance Supervisor, $19,136 80 % Maintenance Specialist, $22,559 100% of Admin Clerk Merit Increase Proposed (16-0433-17-00)4,398 Salaries - Seasonal (16-0433-18-00)11,520 April-Sept. 960 hrs at $12.00 to work at all parks. Overtime - Staff (16-0433-11-00)9,300 FICA (16-0433-21-00)13,471 PERSI (16-0433-22-00)19,008 HRA Billing-Premium Reimbursement (16-0433-23-00)3,485 HRA Admin Fee (16-433-23-01)48 Work Comp (16-0433-24-00)6,832 Insurance (16-0433-25-00)34,209 SUBTOTAL PERSONNEL $253,141 RESTRICTED FUNDS Awin Management(BFI) Education-Add Srvs (16-0415-01-00)55,745 DO NOT USE 55,745 Based on FY 12/13 Collections + Carry Over Trees, light poles, sidewalks - Replacement Fund (16-0415-02-00)100,000 DO NOT USE 100,000 Trees, light poles, sidewalks ***Program Fees (16-0415-03-00)$0 DO NOT USE 0 SUBTOTAL RESTRICTED FUNDS $155,745 ADMINISTRATION Office Supplies (16-0413-05-00)300 DO NOT USE 300 Printing, Duplication, and Publishing (16-0413-06-00)2,200 DO NOT USE 2,200 Legal Advertising and Publication (16-0413-08-00)240 DO NOT USE 240 Training (16-0413-12-00)0 DO NOT USE 0 Travel and Per Diem (16-0413-13-00)1,000 DO NOT USE 1,000 For IRPA Conference Professional Dues (16-0413-14-00)0 DO NOT USE 0 Shop Utilities - 1/2 PR/Facilities 1/2 Water Department (16-0413-18-00)1,000 DO NOT USE Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS 1,000 Telephone and Communications (16-0413-19-00)1,200 DO NOT USE 1,200 Maintenance and Repair - Office Equip, Software (16-0413-23-00) 0 DO NOT USE 0 Miscellaneous (16-0413-25-00)0 DO NOT USE 0 Refunds Park Reservations (16-0413-27-00)300 DO NOT USE 300 No funds in FY 12/13 Budget Resource Materials (16-0413-28-00)1,000 DO NOT USE 1,000 Public Relations (16-0413-29-00)3,000 DO NOT USE 3,000 SUBTOTAL ADMINISTRATION $10,240 CITY HALL Maintenance and Repair (15-0442-01-00)6,300 DO NOT USE 6,300 Mtnc & Repair Grounds (15-0442-02-00)0 DO NOT USE 0 Custodial Services (15-0442-03-00)25,516 DO NOT USE Cleaning the same as FY 12/13 added door mat service @ $67 every two weeks 22,300 3 days a week - $22,300 3,216 Door Mat Cleaning - $3,216 SUBTOTAL CITY HALL $31,816 SENIOR CITIZEN CENTER Maintenance and Repair (15-0443-01-00)1,500 DO NOT USE 1,500 Mtnc & Repair of Grounds (15-0443-02-00)0 DO NOT USE 0 Custodial Services (15-0443-03-00)17,459 DO NOT USE 3 Days a Week Cleaning 17,459 3 Days a Week Cleaning SUBTOTAL SENIOR CITIZEN CENTER $18,959 LIBRARY Maintenance and Repair (15-0444-01-00)6,500 DO NOT USE 6,500 Mtnc & Repair of Grounds (15-0444-02-00)0 DO NOT USE 0 Custodial Services (15-0444-03-00)27,780 DO NOT USE 27,780 6 Days a Week Cleaning SUBTOTAL LIBRARY $34,280 MUSEUM Maintenance and Repair (15-0445-01-00)5,700 DO NOT USE 1,000 General maintenance and repair 4,700 Roof Repairs Alarm Services (15-0445-01-00)0 DO NOT USE 0 Custodial Services (15-0445-03-00)1,900 DO NOT USE Carpet Cleaning & Refinishing Vinyl Floors 1,900 2 Days a Month Cleaming SUBTOTAL MUSEUM $7,600 ARBORETUM PARK Utilities (15-0446-06-00)865 DO NOT USE 865 Increase of 3% from FY 12/13 Maintenance and Repair - Grounds (15-0446-01-00)600 DO NOT USE 600 Repair of Grounds Maintenance & Repair - Equipment & Structures (15-0446-05-00)0 DO NOT USE 0 SUBTOTAL ARBORETUM PARK $1,465 FLAG PARK Utilities (15-0447-06-00)186 DO NOT USE Lights 186 Increse of 3% from FY 12/13 Maintenance and Repair - Grounds (15-0447-01-00)900 DO NOT USE 900 Maintenance & Repair - Equipment & Structures (15-0447-05-00)0 DO NOT USE 0 SUBTOTAL FLAG PARK $1,086 FRIENDSHIP PARK Utilities (15-0448-06-00)0 DO NOT USE 0 Maintenance and Repair - Grounds (15-0448-01-00)1,000 DO NOT USE 1,000 Maintenance & Repair - Equipment & Structures (15-0448-05-00)1,000 DO NOT USE 1,000 SUBTOTAL FRIENDSHIP PARK $2,000 GUERBER PARK Utilities (15-0449-06-00)10,260 DO NOT USE 10,260 Increse of 3% from FY 12/13 Maintenance and Repair - Grounds (15-0449-01-00)2,000 DO NOT USE 2,000 Maintenance & Repair - Equipment & Structures (15-0449-05-00)3,000 DO NOT USE 3,000 SUBTOTAL GUERBER PARK $15,260 HERITAGE PARK Utilities (15-0450-06-00)1,090 DO NOT USE 1,090 Increse of 3% from FY 12/13 Maintenance and Repair - Grounds (15-0450-01-00)500 DO NOT USE 500 Maintenance & Repair - Equipment & Structures (15-0450-05-00)1,500 DO NOT USE 1,500 SUBTOTAL HERITAGE PARK $3,090 McDONALD'S PARK AND PATHWAY Utilities (15-0451-06-00)0 DO NOT USE 0 Maintenance and Repair - Grounds (15-0451-01-00)1,200 DO NOT USE 1,200 Maintenance & Repair - Equipment & Structures (15-0451-05-00)0 DO NOT USE 0 SUBTOTAL McDONALD'S PARK AND PATHWAY $1,200 MERRILL PARK Utilities (15-0452-06-00)6,970 DO NOT USE 6,970 Increse of 3% from FY 12/13 Maintenance and Repair - Grounds (15-0452-01-00)2,000 DO NOT USE 2,000 Maintenance & Repair - Equipment & Structures (15-0452-05-00)2,000 DO NOT USE 2,000 SUBTOTAL MERRILL PARK $10,970 ORVAL KRASEN PARK Utilities (15-0453-06-00)1,447 DO NOT USE 1,447 Increse of 3% from FY 12/13 Maintenance and Repair - Grounds (15-0453-01-00)600 DO NOT USE 600 Maintenance & Repair - Equipment & Structures (15-0453-05-00)1,000 DO NOT USE 1,000 SUBTOTAL ORVAL KRASEN PARK $3,047 SPORTS COMPLEX Utilities (15-0454-06-00)6,665 DO NOT USE 6,665 Increse of 3% from FY 12/13 Maintenance and Repair - Grounds (15-0454-01-00)5,500 DO NOT USE 5,500 Maintenance & Repair - Equipment & Structures (15-0454-05-00)2,000 DO NOT USE 2,000 SUBTOTAL SPORTS COMPLEX $14,165 TOWN ENTRANCE PARKS Utilities (15-0455-06-00)1,855 DO NOT USE 1,855 Increse of 3% from FY 12/13 Maintenance and Repair - Grounds (15-0455-01-00)400 DO NOT USE 400 General Maintenance & Repair - Equipment & Structures (15-0455-05-00)5,000 DO NOT USE 5,000 Lights and Repairs to the Signs and Lettering SUBTOTAL TOWN ENTRANCE PARKS $7,255 TOTAL UTILITIES, MTNC REPAIR GROUNDS & STRUCTURES Custodial Services $72,655 Utilities $29,338 Maintenance and Repair $20,000 Maintenance and Repair - Grounds $14,700 Maintenance & Repair - Equipment & Structures $15,500 TOTAL UTILITIES, MTNC REPAIR GROUNDS & STRUCTURES $152,193 MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR General Mtnc Parks-Pathways (16-0437-20-00)114,325 DO NOT USE 114,325 Summer Lawns Contract 60,000 DO NOT USE 60,000 Summer Lawns Contract Holiday Lighting (15-0437-24-00)800 DO NOT USE 800 Materials & Supplies (15-0437-25-00)10,000 DO NOT USE 10,000 Paper Products (15-0437-26-00)13,000 DO NOT USE 13,000 Miscellaneous -Gen Mtnc & Repair of Grounds (15-0437-23-00)12,800 DO NOT USE 12,800 $2,800 increase based on FY 12/13 expenses Back Flow Parts Replacement (15-0437-28-00)600 DO NOT USE 600 Snow Removal (15-0437-22-00)800 DO NOT USE 800 Greenbelt - Pathway Maintenance and Repair (15-0437-29-00)150,000 DO NOT USE 150,000 $50,000 increase due to increase maintenance demands Drainage Ditch Repairs (15-0437-30-00)2,000 DO NOT USE 2,000 SUBTOTAL MISC GENERAL MAINTENANCE AND REPAIR $364,325 VEHICLE MAINTENANCE AND REPAIR Maintenance and Repair - City Vehicle (15-0413-24-00)2,000 DO NOT USE 2,000 Gas and Oil (15-0413-26-00)3,800 DO NOT USE 3,800 SUBTOTAL VEHICLE MTNC & REPAIR $5,800 STREET LIGHTS Utilities (15-0441-06-00)21,000 DO NOT USE 21,000 Maintenance and Repair (15-0441-05-00)8,000 DO NOT USE 8,000 Street Light Replacement (16-0441-07-00)20,000 DO NOT USE 20,000 SUBTOTAL STREET LIGHTS $49,000 CONTRACTS & AGREEMENTS Shop Lease-1/2 PR/Facilities 1/2 Water Dept (16-0416-01-00)7,380 DO NOT USE 7,380 Equipment Leasing (copy machines-printers) (15-0416-24-00)0 DO NOT USE 0 Scenic By-Way Utilities Agreement (15-0416-02-00)150 DO NOT USE 150 Water Shares - Assessment/Fees (15-0416-03-00)160 DO NOT USE 160 East Entry Sign/Water Agreement (15-0416-04-00)1,000 DO NOT USE 1,000 Back Flow Testing Agreement (16-0416-08-00)3,000 DO NOT USE 3,000 Roof Maintenance Contract (16-0416-06-00)1,550 DO NOT USE 1,550 HVAC Maintenance Contract (16-0416-07-00)5,000 DO NOT USE 5,000 SUBTOTAL CONTRACTS & AGREEMENTS $18,240 CAPITAL OUTLAY Library Security Camera (16-0465-02-00)12,500 DO NOT USE 12,500 $50/Yr for Service SUBTOTAL CAPITAL OUTLAY $12,500 PARKS & PATHWAYS DEVELOPMENT Master Plan for Parks & Pathways (15-0472-02-00)0 DO NOT USE 0 SUBTOTAL PARKS & PATHWAYS DEVELOPMENT $0 PROGRAMS & RECREATION: Mayor's Cup Golf Tournament (16-0414-03-00)1,000 DO NOT USE 1,000 Community Promotion/Special Events (16-0414-01-00)5,000 DO NOT USE 5,000 To be used to defray the costs of the Events Moved from Gen Admin Community Promotion/Special Events-Fireworks (16-0414-02-00)15,000 DO NOT USE 15,000 Moved from Gen Admin SUBTOTAL PROGRAMS & RECREATION $21,000 CURRENT & FUTURE BUDGET REQUESTS AS PRESENTED 7/10/13: PRIORITY NO. 1 INTERIOR LIGHT REPLACEMENT-SENIOR CENTER (15-0443-07-00)3,100 SEN SIDEWALK TRIP HAZARDS (15-0456-01-00)6,300 STR PLAYGROUND CRIBBING REPLACEMENT (16-0448-02-00)20,000 FRI REMOVE PAVEMENT AND RESURFACE TRAIL (16-0452-02-00)10,000 MER TRAIL MAP DESIGN AND PRINTING (16-0471-01-00)6,000 TR LAGUNA POINTE TRAIL SIGNS (16-0471-02-00)5,000 TR STIERMAN TRAIL REPAIR (16-0471-03-00)5,500 TR $2,500 REPAIR FENCE SOUTHEND OF PARK 0 MER Discussion on the fence being demolished GOLDMAN PROPERTY WEEDING (16-0437-19-00)560 GEN GRASS VIEWING AREA MAINTENANCE AND MOWING (16-0454-02-00)6,200 SPOR FLOW TRAIL CREATION 0 SPOR This item will be funded out of the Park Fund UPGRADE PUMP STATION FILTER CLEANING (16-0452-04-00)2,500 MER PRIORITY NO. 1 SUBTOTAL:65,160$ PRIORITY NO. 2 ROOF REPAIR LIBRARY (15-0444-06-00)10,603 LIB SIGN REPAIR OVERHEAD EAGLE ROAD (15-0456-02-00)12,500 ENTP BOLLARD REPLACEMENTS-LIBRARY (15-0444-05-00)2,200 LIB REPLACE LOOSE AND MISSING SHINGLES (16-0453-02-00)4,000 OK RENOVATE SPRINLER SYS BY SKATEPARK/DIRT JUMPS (16-0454-04-00)5,000 SPOR ADD PAVERS AROUND DRINKING FOUNTAIN (16-0449-02-00)2,000 GUER RECREATION STAFF INTERN (16-0433-19-00)8,500 STAF $6,000 GARBAGE CAN/BUTT DISPOSAL 0 CH This item can be paid for out of BFI Education/Srvs Restricted Fund LANDSCAPING ALONG ROADWAYS (16-0454-05-00)28,000 SPOR PRIORITY NO. 2 SUBTOTAL:72,803$ PRIORITY NO. 3 ROOF REPAIR SENIOR CENTER (15-0443-05-00)630 SEN UPGRADE SOUND SYSTEM (15-0442-05-00)46,200 CH GLASS RECYCLING ENCLOSURE (15-0465-01-00)20,000 CH GREENBELT TRAIL SIGNS (16-0471-04-00)5,000 TR REPAIR FENCE AROUND POND (16-0446-02-00)1,000 ARB REPAINT TABLES (16-0446-03-00)1,000 ARB REPAIR FENCE AROUND PARK (16-0454-06-00)7,000 SPOR $2,000 REPLACE MAGLOCK TIMER IN MAINTENANCE ROOM 0 MER This item has already been taken care of TURF IMPROVEMENT (16-0449-03-00)5,000 GUER ENTRANCE SIGN (15-0443-06-00)5,000 SEN PRIORITY NO. 3 SUBTOTAL:90,830$ WATER FUND FY 2013/2014 Major Objects and Subobjects FY 11/12 Budget FY 12/13 Budget FY 13/14 Budget REVENUE CARRY OVER (60-0390-00-00)$127,571 $648,592 465,184 RESERVE FUND: Reserve for Water System R&M (60-0346-57-00)0 45,930 0 Reserve for Equipment & Building Replacement (60-0346-58-00)43,480 43,480 0 TOTAL RESERVE :$43,480 $89,410 $0 RESTRICTED FUNDS REVENUE: METER SETS: *Hook-Up Fees-City ($850 each)(Based on 10 Connections) (60-0346-60-00)2,550 8,500 42,500 TOTAL METER SETS:$2,550 $8,500 $42,500 STL FEES (SUPPLY TRUNK LINE): Carry Forward from previous fiscal years (60-0346-59-01)112,900 112,900 110,700 Supply Trunk Line fee (STL)(75 Customers @ $2,100.00) (60-0346-59-00)0 0 0 TOTAL STL FEES:$112,900 $112,900 $110,700 DEQ LOAN FUNDS: DEQ LOAN FUNDS (60-0370-01-00)7,500 0 0 TOTAL DEQ LOAN FUNDS:$7,500 $0 $0 TOTAL RESTRICTED FUNDS REVENUE $122,950 $121,400 $153,200 OTHER REVENUE: Misc Revenue - Water Sys Insp, Reimburseables (60-0383-01-00)0 0 0 Misc Revenue - Eng Plan Rev, Reimburseables (60-0383-02-00)0 0 0 Misc Revenue - Attorney, Reimburseables (60-0383-04-00)0 0 0 Water Construction Equivalency (WCE) Fees (60-0355-01-00)1,200 4,000 4,000 Late Comer's Fee (Development Agreement) (60-0346-62-00)0 0 0 Billing Revenue (60-0347-01-00)333,100 333,100 338,184 Other Revenue (60-0347-02-00)2,460 2,460 3,480 Reconnect Fees (60-0347-03-00)320 320 600 Delinquent Fees (60-0347-04-00)200 200 7,200 Miscellaneous Revenue (60-347-05-00)300 300 300 System Enhancement Fee (60-0347-06-00)180,000 192,000 192,000 Zions Interest (60-0371-25-00)3,600 3,600 1,920 TOTAL OTHER REVENUES:$521,180 $535,980 $547,684 TOTAL WATER FUND REVENUE $815,181 $1,395,382 $1,166,068 EXPENDITURES RESERVE FUND: Reserve for Water System R&M (60-0438-02-00)45,930 273,732 32,515 Reserve for Equipment & Building Replacement (60-0438-03-00)43,480 247,594 0 Reserve for Capital Meter Replacement (60-0438-09-00)15,000 0 TOTAL RESERVE FUND:$89,410 $536,326 $32,515 RESTRICTED FUNDS EXPENDITURES: METER SETS: Meter Sets (New) (60-0438-08-00)2,550 8,500 42,500 TOTAL METER SETS:$2,550 $8,500 $42,500 STL FEES (SUPPLY TRUNK LINE): Water System Expansion - STL Fees (60-0437-01-00)112,900 112,900 110,700 Capital Expenditures (60-0437-02-00)0 0 0 Refund of STL Fees (60-0437-03-00)0 0 0 TOTAL STL FEES:$112,900 $112,900 $110,700 DEQ LOAN FUNDS: Administrative (60-0435-01-00)2,500 0 0 Engineering Fees (60-0435-02-00)5,000 0 0 TOTAL DEQ LOAN FUNDS:$7,500 $0 $0 TOTAL RESTRICTED FUND EXPENDITURES:$122,950 $121,400 $153,200 PERSONNEL: Salaries - Full Time (60-0433-10-00) 145,349 185,861 160,128 Part Time (60-0433-10-01)5,000 0 5,408 On-Call Time (60-0433-10-02)0 0 5,600 Overtime (60-0433-11-00)0 5,000 5,000 5% Bonus + Benefits (60-0433-16-00)6,520 0 0 FICA (60-0433-21-00)11,502 14,218 13,474 PERSI (60-0433-22-00)15,971 19,743 20,413 HRA Admin Fee (60-0433-23-01)120 120 2,851 HRA Billing-Premium Reimbursement (60-0433-23-00)2,851 2,851 120 Insurance (60-0433-25-00)25,963 30,604 34,434 Work Comp (60-0433-24-00-00)5,999 6,109 5,241 TOTAL PERSONNEL:$219,275 $264,506 $252,669 OPERATIONS & MAINTENANCE: Office Supplies (60-0434-15-00)700 700 834 Telecommunications / SCADA (60-0434-19-00)4,000 5,000 5,000 Advertising and Publications (60-0434-20-00)500 500 500 Travel-Meetings-Education (60-0434-22-00)1,500 2,350 2,500 Dues and Subscriptions (60-0434-23-00)500 1,300 1,300 Mtnc Equip (computers/copiers) & Software Support (60-0434-25-00)500 14,800 14,800 Tools & Equipment (60-0434-26-00)10,000 10,000 5,000 Miscellaneous (60-0434-26-01)0 10,000 5,550 Postage (60-0434-27-00)100 100 100 Liability Insurance (60-0434-41-00)4,100 4,100 4,100 Comp & Class Study (60-0434-48-00)0 0 0 United Water/Fire Flow (60-0434-52-01)0 0 0 Utilities - Security Systems (60-0434-52-02)0 0 0 Public Drinking Water Fees (60-0434-53-01)6,000 6,000 6,000 Permits and Fees (60-0434-53-03)800 800 900 Equipment Repair and Maintenance (60-0434-58-00)30,000 30,000 16,000 Chemicals and Equipment (60-0434-59-00)5,000 5,000 6,500 Power (60-0434-60-00)35,000 35,000 35,000 Uniforms/Laundry (60-0434-68-00)2,000 1,000 1,000 Testing - weekly, monthly, quarterly, annual (60-0435-56-00)17,000 7,000 7,000 Total Operations & Maintenance $117,700 $133,650 $128,084 CONTRACTS AND AGREEMENTS Engineering Services (60-0434-42-00)5,000 5,000 24,000 Legal Services (60-0434-42-01)20,000 25,000 25,000 Misc Legal Services (60-0434-42-02)0 0 50,000 Contract Services (Repair) (60-0434-43-01)12,000 25,000 25,000 Dig Line (60-0434-44-00)4,500 4,500 1,200 Auditor Services (60-0434-45-00)1,200 1,200 1,200 Billing Services (60-0434-47-00)12,000 12,000 12,000 Shop Lease (60-0434-50-00)0 7,000 7,000 Shop Utilities (60-0434-50-01)0 0 1,200 State Revolving Loan Payment (60-0436-01-00)180,000 182,000 182,000 TOTAL CONTRACTS AND AGREEMENTS:$54,700 $79,700 $328,600 VEHICLE OPERATIONS - LEASES Fuel and Lubricants (60-0420-01-00)10,000 15,000 15,000 Vehicles Repair and Maintenance (60-0420-03-00) (60-0434-24-00)1,500 1,500 3,000 TOTAL VEHICLE OPERATIONS - LEASES:$11,500 $16,500 $18,000 FIXED OPERATING COSTS Personnel $219,275 $264,506 $252,669 Operations and Maintenance $117,700 $133,650 $128,084 Contracts and Agreements $54,700 $79,700 $328,600 Vehicle Operations - Leases $11,500 $16,500 $18,000 TOTAL FIXED OPERATING COSTS:$403,175 $494,356 $727,353 CAPITAL OUTLAY: Equipment - Computers & etc. (60-0438-01-00)6,646 1,300 11,200 Vehicle (60-0434-77-00) 2 new trucks, 1 utility vehicle 10,000 35,000 0 Meter Replacement Program 100 per year (60-0438-09-00) 32,500 Capital Construction Projects (60-0438-11-00)0 New Floating Feather Loop-Legacy (60-0438-05-00)39,300 New Linder Loop from Cabra Creet to North Star Charter (60-0438-05-01)100,000 Trunk Line frm Resv to Beacon Lt Hwy 0 Extend Water Lines (60-0438-05-00)0 Late Comer's Cost Reimbursement, DA (60-0438-06-00)0 WCE Reimbursement, Development Agreement (60-0439-01-00)0 Well House Construction (60-0434-80-00)5,000 Update Water Master Plan (60-0438-10-00)0 25,000 40,000 Update Water Mapping Records (60-0438-10-01)25,000 Operation/Compliance Plan Update (60-0438-12-00)0 TOTAL CAPITAL EXPENDITURES:$16,646 $61,300 $253,000 TOTAL RESERVE FUNDS:$89,410 $536,326 $32,515 TOTAL RESTRICTED FUNDS:$122,950 $121,400 $153,200 TOTAL FIXED OPERATING COSTS:$403,175 $494,356 $727,353 TOTAL CAPITAL EXPENDITURES:$16,646 $61,300 $253,000 TOTAL WATER FUND BUDGET:$632,181 $1,213,382 $1,166,068 WATER FUND FY 13/14 Major Objects and Subobjects FY 13/14 Projected Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS REVENUE CARRY OVER (60-0390-00-00)$465,184 RESERVE FUNDS: Reserve for Water System R&M (60-0346-57-00)0 DO NOT USE 0 $45930 12/13 Reserve for Equipment & Building Replacement (60-0346-58-00)0 0 $43480 12/13 TOTAL RESERVE FUNDS:$0 RESTRICTED FUNDS REVENUE: METER SETS: *Hook-Up Fees-City ($850 each)(Based on 50 Connections) (60-0346-60-00)42,500 DO NOT USE 42,500 Estimating 50 new customers (7 month total, conservative estimate), old rate TOTAL METER SETS:$42,500 STL FEES (SUPPLY TRUNK LINE): Carry Forward from previous fiscal years (60-0346-59-01)110,700 DO NOT USE 110,700 112,900 prior + 4,500 corr - 6,700 refund to Spring Haven Supply Trunk Line fee (STL) (60-0346-59-00)0 DO NOT USE 0 Expected in trade although we may have some from River Walk/ACR Level 3 TOTAL STL FEES:$110,700 DEQ LOAN FUNDS: DEQ Loan Funds 0 DO NOT USE 0 No new loans - thank goodness TOTAL DEQ LOAN FUNDS:$0 DO NOT USE TOTAL RESTRICTED FUNDS REVENUE $153,200 REVENUE: Misc Revenue - Water Sys Insp, Reimburseables (60-0383-01-00)0 DO NOT USE 0 Nothing expected Misc Revenue - Eng Plan Rev, Reimburseables (60-0383-02-00)0 DO NOT USE 0 Nothing expected Misc Revenue - Attorney, Reimburseables (60-0383-04-00)0 DO NOT USE 0 Nothing expected Water Construction Equivalency (WCE) Fees (60-0355-01-00)4,000 DO NOT USE 10 New Homes X $400.00 4,000 Estimating 10 homes not in Legacy or Eaglefield (which are not subject to WCE) Late Comer's Fee (Development Agreement) (60-0346-62-00)0 DO NOT USE 0 Nothing expected Contributed Capital Improvements (60-0350-01-00)0 DO NOT USE 0 Nothing expected Billing Revenue (60-0347-01-00)338,184 DO NOT USE 338,184 Avg $28,182/mo for 7 months, old rate Cons/base/WSF, old rate Other Revenue (60-0347-02-00)3,480 DO NOT USE 3,480 ACH fee and App Fee avg $70/mo and $220/mo Reconnect Fees (60-0347-03-00)600 DO NOT USE 600 Shut off fees for del, approx $50/mo, old rate Delinquent Fees (60-0347-04-00)7,200 DO NOT USE 7,200 Customers who pay late by 45 plus days, Avg $600/mo, old rate Miscellaneous Revenue (60-347-05-00)300 DO NOT USE 300 Ret checks, recycling meter parts, misc - current revenue included unexpected items System Enhancement Fee (60-0347-06-00)192,000 DO NOT USE 192,000 Monthly billing @ approx $16k/mo Bank Interest (60-0371-25-00)1,920 DO NOT USE 1,920 Avg $162/mo for 7 months, est $160 @ 12 mos TOTAL REVENUE:$547,684 TOTAL WATER FUND REVENUE $1,166,068 EXPENDITURES RESERVE FUNDS: Reserve for Water System R&M (60-0438-02-00)32,515 DO NOT USE 32,515 FY 11/12 $45,930 + $227,802 Reserve for Equipment & Building Replacement (60-0438-03-00)0 DO NOT USE 0 FY 11/12 $43,480 + $204,114 Reserve for Capital Meter Replacement (60-0438-09-00)0 DO NOT USE 0 I have this listed in capital expenditures TOTAL MISCELLANEOUS RESERVE:$32,515 RESTRICTED FUNDS EXPENDITURES METER SETS: Meter Sets (New) (60-0438-08-00)42,500 DO NOT USE 42,500 TOTAL METER SETS:$42,500 STL FEES (SUPPLY TRUNK LINE): Water System Expansion - STL Fees (60-0437-01-00)110,700 DO NOT USE 110,700 Partner with Syringa on Floating Feather trunk line loop Capital Expenditures (60-0437-02-00)0 DO NOT USE 0 Refund of STL Fees (60-0437-03-00)0 DO NOT USE 0 Since we aren't budgeting any coming in, no budget for going out TOTAL STL FEES:$110,700 DEQ LOAN FUNDS: Administrative (60-0435-01-00)0 DO NOT USE 0 Engineering Fees (60-0435-02-00)0 DO NOT USE 0 TOTAL DEQ LOAN FUNDS:$0 TOTAL RESTRICTED FUND EXPENDITURES:$153,200 PERSONNEL: Salaries - Full Time (60-0433-10-00) 160,128 Budget 1/2 year for new water sup; one PT labor w/P&R; 2 operator; one office Part Time (60-0433-10-01)5,408 On-Call Time (60-0433-10-02)5,600 Overtime (60-0433-11-00)5,000 5% Bonus + Benefits (60-0433-16-00)0 FICA (60-0433-21-00)13,474 PERSI (60-0433-22-00)20,413 HRA Admin Fee (60-0433-23-01)2,851 HRA Billing-Premium Reimbursement (60-0433-23-00)120 Insurance (60-0433-25-00)34,434 Work Comp (60-0433-24-00-00)5,241 TOTAL PERSONNEL:$252,669 OPERATIONS & MAINTENANCE: Office Supplies (60-0434-15-00)834 DO NOT USE 834 General office supplies Telecommunications / SCADA (60-0434-19-00)5,000 DO NOT USE 5,000 Cell, office, computer scada but not scada repairs Advertising and Publications (60-0434-20-00)500 DO NOT USE 500 Travel-Meetings-Education (60-0434-22-00)2,500 DO NOT USE 2,500 IBOL, ICCTFOA, Continuing Ed Dues and Subscriptions (60-0434-23-00)1,300 DO NOT USE 1,300 ICCTFOA, AWWA, IRWA Mtnc Equip (computers/copiers) & Software Support (60-0434-25-00)14,800 DO NOT USE 14,800 Computers, copier, SCADA, Caselle, Tokay Tools & Equipment (60-0434-26-00)5,000 DO NOT USE 5,000 Tools, flush boxes, ladders, barricades, etc Miscellaneous (60-0434-26-01)5,550 DO NOT USE 5,550 Postage (60-0434-27-00)100 DO NOT USE 100 Liability Insurance (60-0434-41-00)4,100 DO NOT USE 4,100 Same as last year Comp & Class Study (60-0434-48-00)0 DO NOT USE 0 NA United Water/Fire Flow (60-0434-52-01)0 0 0 NA Sub-Total Operations & Maintenance:$39,684 OPERATIONS & MAINTENANCE Con't: Utilities - Security Systems (60-0434-52-02)0 DO NOT USE 0 NA Public Drinking Water Fees (60-0434-53-01)6,000 DO NOT USE 6,000 Pass thru DEQ Fee Enterprise Fund Fee (60-0434-53-02)0 DO NOT USE 0 NA Permits and Fees (60-0434-53-03)900 DO NOT USE 900 Ask Bruce for water #'s, ACHD fees Utility Billing Software (60-0434-54-00)0 DO NOT USE 0 Water Repair and Maintenance (lines,meters,etc) (60-0434-58-00)16,000 DO NOT USE 16,000 Water Repair and Maintenance (pumps,wells,chemical) (60-0434-58-01)16,000 DO NOT USE 16,000 Chemicals (60-0434-59-00)6,500 DO NOT USE 6,500 Chlorine, aqua mag, etc Power (60-0434-60-00)35,000 DO NOT USE 35,000 Uniforms/Laundry (60-0434-68-00)1,000 DO NOT USE 1,000 Water / Miscellaneous (60-0434-69-00)0 DO NOT USE 0 Testing - weekly, monthly, quarterly, annual (60-0435-56-00)7,000 DO NOT USE 7,000 Sub-Total Operations & Maintenance:$88,400 Total Operations & Maintenance $128,084 CONTRACTS AND AGREEMENTS Engineering Services (60-0434-42-00)24,000 DO NOT USE 24,000 $2000/month aside from projects Legal Services (60-0434-42-01)25,000 DO NOT USE 25,000 Misc Legal Services (60-0434-42-02)50,000 DO NOT USE 50,000 Water right development, processing, permitting, hydrology work - per BMS Contract Services (Repair) (60-0434-43-01)25,000 DO NOT USE 25,000 Dig Line (60-0434-44-00)1,200 DO NOT USE 1,200 $100/mo Auditor Services (60-0434-45-00)1,200 DO NOT USE 1,200 Billing Services (60-0434-47-00)12,000 DO NOT USE 12,000 1525 customers @.65 x 12 months, rounded up Shop Lease (60-0434-50-00)7,000 DO NOT USE 1/2 share with Facilities 7,000 Shop Utilities (60-0434-50-01)1,200 DO NOT USE 1/2 share with Facilities 1,200 DEQ/State Revolving Loan Payment (60-0436-01-00)182,000 DO NOT USE 182,000 TOTAL CONTRACTS AND AGREEMENTS:$328,600 VEHICLE OPERATIONS - LEASES Fuel and Lubricants (60-0420-01-00)15,000 DO NOT USE 15,000 Equipment Rental - Lease Vehicles (60-0420-02-00)0 DO NOT USE 0 NA Vehicles Repair and Maintenance (60-0420-03-00) (60-0434-24-00)3,000 DO NOT USE 3,000 TOTAL VEHICLE OPERATIONS - LEASES:$18,000 FIXED OPERATING COSTS Personnel $252,669 Operations and Maintenance $128,084 Contracts and Agreements $328,600 Vehicle Operations - Leases $18,000 TOTAL FIXED OPERATING COSTS:$727,353 CAPITAL OUTLAY: Equipment - Computers & etc. (60-0438-01-00)11,200 DO NOT USE 11,200 Metal detector $900, Line locator $3500, Hydrant Meters, $1200 ea, generator $1200 Vehicle (60-0434-77-00) 1 Service Vehicle 0 DO NOT USE 0 100 radio reads replaced with radio reads per year @$325 ea Meter Replacement Program 100 per year (60-0438-09-00) 32,500 DO NOT USE 32,500 Capital Construction Projects (60-0438-11-00)0 DO NOT USE 0 Partner with Syringa on a trunk line, $110,700 from STL and 39,300 from regular budget New Floating Feather Loop-Legacy (60-0438-05-00)39,300 DO NOT USE 39,300 Water quality loop New Linder Loop from Cabra Creet to North Star Charter (60-0438-05-01)100,000 DO NOT USE 100,000 NA Trunk Line frm Resv to Beacon Lt Hwy 0 DO NOT USE 0 NA Extend Water Lines (60-0438-05-00)0 DO NOT USE 0 NA Late Comer's Cost Reimbursement, DA (60-0438-06-00)0 DO NOT USE 0 None at this time WCE Reimbursement, Development Agreement (60-0439-01-00)0 DO NOT USE 0 Eaglefield Well House - may need to partner with developers on finish work Well House Construction (60-0434-80-00)5,000 DO NOT USE 5,000 For the balance of the plan Update Water Master Plan (60-0438-10-00)40,000 DO NOT USE 40,000 This is a guess to hold a spot, $$ provided by HECO Update Water Mapping Records (60-0438-10-01)25,000 DO NOT USE 25,000 NA Operation/Compliance Plan Update (60-0438-12-00)0 DO NOT USE 0 TOTAL CAPITAL EXPENDITURES:$253,000 TOTAL RESERVE FUNDS:$32,515 TOTAL RESTRICTED FUNDS:$153,200 TOTAL FIXED OPERATING COSTS:$727,353 TOTAL CAPITAL EXPENDITURES:$253,000 TOTAL WATER FUND EXPENDITURES:$1,166,068 Library Department Budget FY 2013/2014 Major Objects and Subobjects FY 11/12 Budget FY 12/13 Budget FY 13/14 Budget REVENUE RESERVE FUND: (06-0390-01-00) $160,000 $205,695 $205,695 OPERATING REVENUES: Carry Forward (06-0390-00-00)$125,941 $68,000 $85,624 Property Tax Funds (06-0356-00-00)$783,037 $745,482 $936,160 OTHER REVENUES Penalty & Interest Property Taxes (06-0356-01-00)4,000 4,000 4,000 Boise Library Reimbursement (06-0357-00-00)4,032 2,212 0 Ada Community Library Reimbursement (06-0357-01-00)8,960 11,036 0 Fines, Fees (06-0361-20-00)40,800 40,800 28,000 Copy Machine Revenue (06-0361-21-00)500 500 500 Zions Interest (06-371-25-00)1,500 1,500 500 Miscellaneous (06-0379-00-00)500 500 200 TOTAL OTHER REVENUE $60,292 $60,548 $33,200 RESTRICTED FUNDS Circulation Equipment Replacement* (06-0380-01-00)0 36000 0 Automated Materials Handling Sys (06-0462-03-00)0 0 0 Grants, Gifts, Memorials (06-0380-02-00)* 2000 2552 1,293 *PT Pass Through TOTAL RESTRICTED FUNDS $2,000 $38,552 $1,293 REVENUE SUMMARY RESERVE FUND $160,000 $205,695 $205,695 TOTAL CARRY FORWARD $125,941 $68,000 $85,624 TOTAL PROPERTY TAX REVENUE $783,037 $745,482 $936,160 OTHER REVENUE $60,292 $60,548 $33,200 RESTRICTED FUND $2,000 $38,552 $1,293 TOTAL LIBRARY FUND REVENUE:$1,131,270 $1,118,277 $1,261,972 EXPENDITURES RESERVE FUND-1ST QTR EXPENDITURES (06-0410-01-00)$205,695 $205,695 $291,319 CARRY FORWARD - EXPENDITURES (06-0411-01-00)$0 $5,000 $0 PERSONNEL: Salaries (Full-Time) (06-0461-10-00)388,239 362,329 375,684 Overtime Pay (06-0461-11-00)0 0 0 Salaries (Part-Time) (06-461-15-00)144,533 151,862 128,513 Relief (Part-Time) (06-0461-20-00)7,685 5,955 3,349 FICA (06-0461-21-00)41,345 39,791 38,571 PERSI (06-0461-22-00)41,241 38,488 43,392 HRA Billing Reimbursement (06-0461-23-00)10,296 10,296 10,575 COBRA Administration (06-461-23-01)216 216 288 Worker's Compensation (06-461-24-00)2,584 2,506 1,261 Health and Dental Insurance (06-0461-25-00)64,983 70,699 83,793 Unemployment Benefits (06-0461-28-00)1,000 9,575 3,871 Background check/testing (06-0461-29-00)300 300 500 5% Bonus + Benefits (06-0461-16-00)22,995 0 0 TOTAL PERSONNEL:$725,417 $692,017 $689,797 OPERATIONS & MAINTENANCE: Programs, Audiovisual (06-0461-30-00)11,095 11,095 21,000 Children's Programing (06-0461-30-01)2,000 2,000 10,000 Adult Programming (06-0461-30-02)1,000 1,000 0 Office Supplies (06-0461-31-00)3,500 3,500 5,000 Special Dept. Supp. (06-0461-32-00)11,000 11,000 13,000 Administrative Expenses (06-0461-33-00)500 500 500 Postage (06-0461-37-00)3,596 3,596 3,000 Grants/Gifts/Memorials (06-0461-41-00)0 0 0 Advertising (06-0461-44-00)500 200 200 Printing and Signage (06-0461-45-00)450 450 450 Binding (06-0461-46-00)515 0 0 Travel and Meetings (06-0461-47-00)100 100 5,000 Subscriptions/Memberships (06-0461-48-00)450 450 800 Periodicals (06-0461-48-01)6,300 6,300 6,500 OCLC/WorldCat/Cat Express) (06-0461-48-02)3,400 3,400 3,400 Subtotal Operations and Maintenance:$44,406 $43,591 $68,850 OPERATIONS AND MAINTENANCE CON'T: Electronic Databases (06-0461-48-03)0 1,500 17,700 Personnel Training (06-0461-49-00)0 0 3,000 Supplies-Building (06-0461-50-02)800 800 800 Telephone/Communications (06-0461-51-00)0 0 0 Lan Network Maintenance (06-0461-51-01)0 0 0 Internet Service (06-0461-51-02)2,500 2,500 2,500 Website Design/Mtnc (06-0461-51-03)0 0 0 Utilities (06-0461-52-00)28,000 28,000 30,000 Internet Filtering (06-0461-53-00)225 225 1,250 Small Furniture Repair (06-0461-57-00)250 250 250 M&O Office Equipment (06-0461-58-00)23,700 24,200 17,913 Lynx System Maintenance (06-0461-58-01)14,500 14,500 14,500 Computer, equipment repair materials (06-0461-58-02)1,000 1,000 1,000 Debt-Collect (06-0461-58-03)2,500 2,500 2,000 Storage Fees (06-0461-60-00)996 0 0 Open Access (06-0461-62-00)100 100 150 Security System Monitoring (06-0461-62-01)800 800 900 Books, Adult and Child (06-0461-65-00)44,375 44,375 69,400 Miscellaneous (06-0461-69-00)500 500 500 Courier (06-0461-69-01)3,884 4,472 5,000 Software Automation (06-0461-74-01)2,500 4,500 4,500 Subtotal Operations and Maintenance:$126,630 $130,222 $171,363 TOTAL OPERATIONS & MAINTENANCE:$171,036 $173,813 $240,213 FIXED OPERATING COST SUMMARY Personnel 725,417 692,017 689,797 Operations & Maintenance 171,036 173,813 240,213 TOTAL FIXED OPERATING COSTS:$896,453 $865,830 $930,010 CAPITAL EXPENDITURES CAPITAL OUTLAY: Capital, Equipment (06-0461-74-00)9,122 3,200 19,350 TOTAL CAPITAL OUTLAY:$9,122 $3,200 $19,350 CAPITAL EXPENDITURES SUMMARY Capital Outlay 9,122 3,200 19,350 TOTAL CAPITAL EXPENDITURES SUMMARY:$9,122 $3,200 $19,350 RESTRICTED FUNDS Circulation Equipment Replacement* (06-0462-01-00)18,000 36,000 0 Automated Materials Handling System 0 0 20,000 Grants, Gifts, Memorials* (06-0462-02-00)2,000 2,552 1,293 TOTAL RESTRICTED FUNDS $20,000 $38,552 $21,293 TOTAL FIXED OPERATING COSTS:$896,453 $865,830 $930,010 TOTAL CAPITAL EXPENDITURES:$9,122 $3,200 $19,350 TOTAL RESTRICTED FUNDS:$20,000 $38,552 $21,293 TOTAL CARRY FORWARD EXPENDITURES $0 $5,000 $0 TOTAL LIBRARY RESERVE FUND:$205,695 $205,695 $291,319 TOTAL EXPENDITURES:$1,131,270 $1,118,277 $1,261,972 Library Department Budget FY 13/14 Major Objects and Subobjects FY 13/14 Projected Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTION S REVENUE RESERVE FUND: (06-0390-01-00) 205,695.00 205,695.00 OPERATING REVENUES: Carry Forward (06-0390-00-00)85,624.00 DO NOT 85,624.00 Property Tax Funds (06-0356-00-00)936,160.00 DO NOT 936,160.00 OTHER REVENUES Penalty & Interest Property Taxes (06-0356-01-00)4,000.00 DO NOT USE 4,000.00 Boise Library Reimbursement (06-0357-00-00)0.00 DO NOT 0.00 Ada Community Library Reimbursement (06-0357-01-00)0.00 DO NOT USE 0.00 Fines, Fees (06-0361-20-00)28,000.00 DO NOT USE 28,000.00 Copy Machine Revenue (06-0361-21-00)500.00 DO NOT USE 500.00 Zions Interest (06-371-25-00)500.00 DO NOT USE 500.00 Miscellaneous (06-0379-00-00)200.00 DO NOT USE 200.00 TOTAL OTHER REVENUE 33,200.00 RESTRICTED FUNDS Restricted Funds (06-0380-01-00)0.00 DO NOT USE Circulation Equipment Replacement* (06-0380-01-00)0.00 Automated Materials Handling System 0.00 DO NOT USE 0.00 Grants, Gifts, Memorials (06-0380-02-00)1,293.00 DO NOT 1,293.00 Existing balance in Grants, Gifts, Memorials TOTAL RESTRICTED FUNDS:1,293.00 DO NOT USE REVENUE SUMMARY RESERVE FUND 205,695.00 CARRY FORWARD 85,624.00 PROPERTY TAX REVENUE 936,160.00 OTHER REVENUE 33,200.00 RESTRICTED FUNDS 1,293.00 TOTAL LIBRARY FUND REVENUE:1,261,972.00 EXPENDITURESRESERVE FUND-1ST QTR EXPENDITURES (06-0410- 01-00)291,319.00 291,319.00 increase of $85,624 from FY 12-13 carry forward; upon recommendation of auditors CARRY FORWARD - EXPENDITURES (06-0411-01-00)0.00 DO NOT Projected Carry Forward from FY 11/12 $68,000.00 0.00 $85,624 added to Reserve PERSONNEL: Salaries (Full-Time) (06-0461-10-00)375,684.00 375,684.00 3% cost of living adjustment Overtime Pay (06-0461-11-00)0.00 Salaries (Part-Time) (06-461-15-00)128,513.00 128,513.00 3% cost of living adjustment Relief (Part-Time) (06-0461-20-00)3,349.00 3,349.00 3% cost of living adjustment FICA (06-0461-21-00)38,571.00 38,571.00 %0.0765 gross salary PERSI (06-0461-22-00)43,392.00 43,392.00 PERSI increase HRA Billing Reimbursement (06-0461-23-00)10,575.00 10,575.00 COBRA Administration (06-461-23-01)288.00 288.00 Worker's Compensation (06-461-24-00)1,261.00 1,261.00 %0.0025 gross salary Health and Dental Insurance (06-0461-25-00)83,793.00 83,793.00 Unemployment Benefits (06-0461-28-00)3,871.00 3,871.00 Background check/testing (06-0461-29-00)500.00 500.00 5% Bonus + Benefits (06-0461-16-00)0.00 0.00 TOTAL PERSONNEL:689,797.00 689,797.00 OPERATIONS & MAINTENANCE: Programs, Audiovisual (06-0461-30-00)21,000.00 DO NOT USE 11,000.00 same as FY 12/13 --- AV materials 5,000.00 increased from $18 to $24 / month in FY 12/13; this is $24 / month for 12 months $25 / test; this represents up to 20 employee / adult volunteer background checks update audiobook collection. Adult audio book collection is 2.36% of adult collection yet represents 6.8% of adult circulation; approximatly $500 spent so far this year (4.5% of audiovisual budget) ; constant requests from patrons for audio books 5,000.00 Children's Programing (06-0461-30-01)10,000.00 DO NOT USE 10,000.00 Adult Programming (06-0461-30-02)0.00 DO NOT USE 0.00 Combined into 06-0461-30-01 Office Supplies (06-0461-31-00)5,000.00 DO NOT USE 5,000.00 Special Dept. Supp. (06-0461-32-00)13,000.00 DO NOT USE 13,000.00 Administrative Expenses (06-0461-33-00)500.00 DO NOT USE 500.00 same as FY 12/13 Subtotal Operations and Maintenance:49,500.00 OPERATIONS AND MAINTENANCE CON'T: Postage (06-0461-37-00)3,000.00 DO NOT USE 3,000.00 Postage -- $596 less than FY 12-13 Grants/Gifts/Memorials (06-0461-41-00) 0.00 DO NOT USE Moved to Restricted Funds area.0 0.00 same Advertising (06-0461-44-00)200.00 DO NOT USE 200.00 same Printing and Signage (06-0461-45-00)450.00 DO NOT USE 450.00 same $2,000 increase from current year (additional and different kinds of RFID tags for tagging project) gaming collection. Circulating video games return on investment is huge: teen patronage increases and the library is recognized as a total media and information destination, relevant ot teen's needs. Average age of games is about 35. Games are not bait, but gameers enjoy reading (fiction, manga, and magazines). Once library saw circ by teens increase 20% with introduction of video games. Gaming can help create a sense of community, as when connected to gaming programs. "Librarians holding video game program report that they have no more behaviroal issues at game programming events than any other kind of even.t Many have reported better library behavior ovrall among game program participants, tanks to improved relations witht he librarian and teens who feel a sense of ownership of the library. Many teens who initially became involved in the library through gaming events have gone on to attend other librry programs as well. also 1) Halo books popular at New River; 2) ComicCon very popular at Largo; 3) Eagle patron who asked if we had games and then said he would go someplace else when learned we did not; 4) numerous requests by patrons for games ; 5) when I was asking a family with elementary school kids if they were interested in games, an older woman (easily in her 40's jumped in and said that it would be great) Children's and Adult programming combined. Through Summer 2013, programming expenses will be approximately 7,000. Summer Reading Program expenses are included in this line. $10,000 includes Spanish storytime, with outside storyteller for $1,300 ($25 each session) for year. Through May, in-house program attendance is up ___% over previous year. After programs, children's room is very busy, partially accounting for significant increase in children's material ciruclation _____% for current 7 months. Programming for teens is also included in this amount (2012 programming for 7 months for teens had a total of __ teens, in 2013, it's up to ___ for 7 months) Increase includes processing materials for Seed Collection (envelopes and labels); also, we're hearing from jobber that office supply products will continue to increase throughout this next year. We're also printing subtantially more for promotional materials (such as the bi-monthly or quarterly calendar) and the increased use of paper is included. Binding (06-0461-46-00)0.00 DO NOT USE 0.00 same Travel and Meetings (06-0461-47-00)5,000.00 DO NOT USE 5,000.00 Subscriptions/Memberships (06-0461-48-00)800.00 DO NOT USE 800.00 Periodicals (06-0461-48-01)6,500.00 DO NOT USE 6,500.00 $200 increase covers 3% price increase. OCLC/WorldCat/Cat Express) (06-0461-48-02)3,400.00 DO NOT USE 3,400.00 same Subtotal Operations and Maintenance:19,350.00 ALA, PLA, PNWLA, ILA : probably for 3 staff to attend one of these (PLA is in in Indianapolis, ALA in Las Vegas, PNWLA in Oregon); this would possibly cover travel, hotel, per diem, and registration. Eencouraging library staff to take part in gatherings of library professionals at the state and national level results in better informed, more enthusiastic, more highly skilled library workers. Conferences can excite and motivate, inform and enlighten. Conferences help expand library worker’s understanding of and currency with library trends and practices. They provide an opportunity to attend sessions that will contribute to the employee’s skills and knowledge base. Conferences allow library staff to network and enlarge their contact with colleagues statewide and nationwide. Conference-going is not a frill, but a necessary element in the continuing education of library staff. When staff returns to work from a conference, they are to communicate the excitement and the experience of going to a conference, and share what was learned with colleagues and co-workers, leading to overall improvement in services to library users. ILA membership for staff ($335); Kiwannis membership (Library belongs as an organization ($202); PLA Metrics subscription (database of nation-wide library statistics) $250. OPERATIONS AND MAINTENANCE CON'T: Electronic Databases (06-0461-48-03)17,700.00 DO NOT USE 1,500.00 existing ebook 10,000.00 ebook increase 5,500.00 Freegal Eagle purchases ebooks as part of an eight library cooperative. The collection currently has ____ titles and ___registered users (for all eight libraries); Eagle has ___ registered users. Circulation grows very slowly and reflects the collection -- the collection basically circulates all it can. On June 2, there were ___ holds for ___ books. The growth of the collection is limited to available funding, and Eagle residents would reserve more if the collection was more current. Each (how often), materials are selected. the average price of one book is $____; if each selection period, we're able to purchase ___ books because of the cost, the collection will grow slowly. New users are at first excited about being able to borrow materials through the Library's ebook program, but are frquently disillusioned with the service when they realize its size and will turn for ebook services elsewhere (purchase through Amazon, Itunes, or another vendor or buy access to a larger library's collection (such as Boise). This popular music lending service is currently used by over 3,500 libraries across the nation. Through a group purchase with Boise and Twin Falls, Eagle is able to offer to its library patrons access to over _______songs in the Sony Music catalog, ________, and _________. Library patrons with accounts in good standing, are allowed three downloads per week (the downloads are theirs to keep, forever). This year we will circulate about 8,000 music cds; with our current collection, every disc has checked out at least once this year; as most of the collection was built through donations, the collection tends to have an older feel to it. We currently subscribe to a very small music program through a vendor; the items are current and are always checked out. Freegal would supplement this collection and help make the collection and the Library relevant to younger music patrons. 700.00 Pronunciator Personnel Training (06-0461-49-00)3,000.00 DO NOT USE 0 3,000.00 Supplies-Building (06-0461-50-02)800.00 DO NOT USE 800.00 same Telephone/Communications (06-0461-51-00)0.00 DO NOT USE 0 0.00 same Lan Network Maintenance (06-0461-51-01)0.00 DO NOT USE 0 0.00 same Subtotal Operations and Maintenance:21,500.00 Similar to Mango, pronunciator is an affordable language learning interactive database. We receive constant requests for language learning resources; we mainly are able to provide a few books and maybe cd through interlibrary loan. Pronunciator will provide today';s library user with instant access to foreign language instruction in their homes. OPERATIONS AND MAINTENANCE CON'T: Internet Service (06-0461-51-02)2,500.00 DO NOT USE 2,500.00 same Website Design/Mtnc (06-0461-51-03)0.00 DO NOT USE 0 0.00 same Utilities (06-0461-52-00)30,000.00 DO NOT USE 30,000.00 Internet Filtering (06-0461-53-00)1,250.00 DO NOT USE 1,250.00 $900 Barracuda, $620 Deep Freeze -- filtering software annual fee for software used with Envisionware Small Furniture Repair (06-0461-57-00)250.00 DO NOT USE 250.00 same M&O Office Equipment (06-0461-58-00)17,913.00 DO NOT USE 17,913.00 Summary Baldwin and Associates Public Copier 12 months Black Box Phone System typical phone repair expense past two years Canon Financial Staff copier lease 12 months CDW Government Toner and maintenance (fax)?12 months Discount Paper Recipt paper Fire Extinguisher Service fire extinguishers Fisher's Document Copy supplies staff copier 12 months Pitney Bowes Postage Meter Rent 12 months Western Records Destruction Shredding 12 months Envisionware Print management maintenance agreement 12 months RFID vendor Maintenance agreement Maintenance agreement BayScan Maintenance agreement Bibliotheca Maintenance agreement TechLogic Maintenance agreement 3M Lynx System Maintenance (06-0461-58-01)14,500.00 DO NOT USE 14,500.00 same Subtotal Operations and Maintenance:66,413.00 About a 7% increase; Last three months of FY11-12, added to our current position takes projection just short of $30,000 for the year; new HVAC should help reduce electrical consumption OPERATIONS AND MAINTENANCE CON'T: Computer, equip repair materials (06-0461-58-02)1,000.00 DO NOT USE 1,000.00 same Debt-Collect (06-0461-58-03)2,000.00 DO NOT USE 2,000.00 $500 less than curent year. Storage Fees (06-0461-60-00)0.00 DO NOT USE - 0.00 Open Access (06-0461-62-00)150.00 DO NOT USE 150.00 Security System Monitoring (06-0461-62-01)900.00 DO NOT USE 900.00 $100 increase from current year; covers increase in service cost Books, Adult and Child (06-0461-65-00)69,400.00 DO NOT USE 56,700.00 2,900.00 1,200.00 puppet literacy kits; The Friends of the Eagle Public Library received a grant from the Eagle Community Foundation to work with the Library to create early literacy kits for Eagle library patrons to utilize to encourage reluctant or struggling readers to improve their reading abilities. Each kit will contain a puppet, two or three books, and a container. This budget request will allow the Library to continue to create puppet literacy kits over the next year. See puppets and literacy articles. 600.00 family gaming ; Several months ago a library patron asked if the Eagle Public Library offered family-friendly board games for checkout. We talked about it for a few minutes and when asked for suggestions, she responded that games that supported the S.T.E.M. (Science, Technology, Engineering, and Mathematics) core curriculum of the public schools would be very useful. Matching, sequencing, color recognition, numbers and various math skills, and language skills are all easily supported by many family-friendly games. After some thought and discussion, the library created a small game collection, which will give local families the opportunity to utilize gaming to increase their children's understandingof many S.T.E.M. concepts. This budget request allows the Library to continue to build the collection. See STEM list from Idaho Commission for Libraries and gaming articles. $50 increase from current year; covers replacement costs for lost materials belonging to other libraries. general library materials; $12325 increase to cover inflationary costs and to perform collection development throughout the Library, but particularly in areas such as juvenile non- fiction, easy readers (up 32% in FY 12/13 through May), and picture books (up 29% in FY 12/13 through May), and juvenile nonpfiction and juvenile fiction (both need updating to stay relevant). lease books (McNaughton) ; lease books allow libraries to rent multiple copies of best-selling titles, multiple copies of which are not necessary after intitial wave of interest in the book passes; these will not be reservable (so they can't be reserved by users of other LYNX! libraries and will only be available to Eagle Public Library users on a walk-in basis (the "My Lucky Day" shelf idea where if the patron sees it on the shelf, they can take it)/ 1,500.00 early literacy kits ; this is an extension of the puppet literacy kits, but here it's based upon a concept such as color, or shapes, or counting, or science, or math, or engineering , or something else, but all supportive of the S.T.E.M. (Science, Technology, Engineering, and Mathematics) core curriculum of local schools. This budget request will allow the Library to create a variety of S.T.E.M. related early literacy kits to give local families the opportunity to use the literacy kits to increase their children's understanding of various S.T.E.M. concepts. 5,000.00 1,500.00 hobby collection Miscellaneous (06-0461-69-00)500.00 DO NOT USE 500.00 same 5,000.00 DO NOT USE Courier (06-0461-69-01)5,000.00 $528 difference due to loss of sponsorship from Les Bois Credit Union and inflation of 3.0% Software Automation (06-0461-74-01)4,500.00 DO NOT USE 4,500.00 same Subtotal Operations and Maintenance:83,450.00 TOTAL OPERATIONS & MAINTENANCE:240,213.00 DO NOT USE FIXED OPERATING COST SUMMARY Personnel 689,797.00 689,797.00 Operations & Maintenance 240,213.00 240,213.00 TOTAL FIXED OPERATING COSTS:930,010.00 930,010.00 RESTRICTED FUNDS Circulation Equip Replacement* (06-0462-01-00)0.00 DO NOT USE 0.00 Automated Materials Handling Sys (06-0462-03-00)20,000.00 DO NOT USE 20,000.00 Grants, Gifts, Memorials* (06-0462-02-00)1,293.00 DO NOT 1,293.00 TOTAL RESTRICTED FUNDS:21,293.00 DO NOT USE CAPITAL EXPENDITURES CAPITAL OUTLAY: Capital, Equipment (06-0461-74-00)19,350.00 DO NOT 8,150.00 CD shelves 1,000.00 replacement task chairs 4,500.00 Computer Lab 1,500.00 People Counter 4,200.00 Patron Programing and Staff Training Equipment graphic novels; children's circulation as a % of children's total circ is 4% (comics collection is 2% of total kid collection); teen circulation as a % of teen total circ is 13% (graphic novel collection size is 11% of teen collection) . This summer, juvenile comics are circulating by about 20 a day. TOTAL CAPITAL OUTLAY:19,350.00 DO NOT USE CAPITAL EXPENDITURES SUMMARY Capital Outlay 19,350.00 TOTAL CAPITAL EXPENDITURES SUMMARY:19,350.00 TOTAL FIXED OPERATING COSTS:930,010.00 TOTAL RESTRICTED FUNDS:21,293.00 TOTAL CAPITAL EXPENDITURES:19,350.00 TOTAL CARRY FORWARD EXPENDITURES 0.00 TOTAL LIBRARY RESERVE FUND:291,319.00 TOTAL EXPENDITURES BUDGET:1,261,972.00 $25 / test; this represents up to 20 employee / adult volunteer background checks update audiobook collection. Adult audio book collection is 2.36% of adult collection yet represents 6.8% of adult circulation; approximatly $500 spent so far this year (4.5% of audiovisual budget) ; constant requests from patrons for audio books $2,000 increase from current year (additional and different kinds of RFID tags for tagging project) gaming collection. Circulating video games return on investment is huge: teen patronage increases and the library is recognized as a total media and information destination, relevant ot teen's needs. Average age of games is about 35. Games are not bait, but gameers enjoy reading (fiction, manga, and magazines). Once library saw circ by teens increase 20% with introduction of video games. Gaming can help create a sense of community, as when connected to gaming programs. "Librarians holding video game program report that they have no more behaviroal issues at game programming events than any other kind of even.t Many have reported better library behavior ovrall among game program participants, tanks to improved relations witht he librarian and teens who feel a sense of ownership of the library. Many teens who initially became involved in the library through gaming events have gone on to attend other librry programs as well. also 1) Halo books popular at New River; 2) ComicCon very popular at Largo; 3) Eagle patron who asked if we had games and then said he would go someplace else when learned we did not; 4) numerous requests by patrons for games ; 5) when I was asking a family with elementary school kids if they were interested in games, an older woman (easily in her 40's jumped in and said that it would be great) Children's and Adult programming combined. Through Summer 2013, programming expenses will be approximately 7,000. Summer Reading Program expenses are included in this line. $10,000 includes Spanish storytime, with outside storyteller for $1,300 ($25 each session) for year. Through May, in-house program attendance is up ___% over previous year. After programs, children's room is very busy, partially accounting for significant increase in children's material ciruclation _____% for current 7 months. Programming for teens is also included in this amount (2012 programming for 7 months for teens had a total of __ teens, in 2013, it's up to ___ for 7 months) Increase includes processing materials for Seed Collection (envelopes and labels); also, we're hearing from jobber that office supply products will continue to increase throughout this next year. We're also printing subtantially more for promotional materials (such as the bi-monthly or quarterly calendar) and the increased use of paper is included. ALA, PLA, PNWLA, ILA : probably for 3 staff to attend one of these (PLA is in in Indianapolis, ALA in Las Vegas, PNWLA in Oregon); this would possibly cover travel, hotel, per diem, and registration. Eencouraging library staff to take part in gatherings of library professionals at the state and national level results in better informed, more enthusiastic, more highly skilled library workers. Conferences can excite and motivate, inform and enlighten. Conferences help expand library worker’s understanding of and currency with library trends and practices. They provide an opportunity to attend sessions that will contribute to the employee’s skills and knowledge base. Conferences allow library staff to network and enlarge their contact with colleagues statewide and nationwide. Conference-going is not a frill, but a necessary element in the continuing education of library staff. When staff returns to work from a conference, they are to communicate the excitement and the experience of going to a conference, and share what was learned with colleagues and co-workers, leading to overall improvement in services to library users. ILA membership for staff ($335); Kiwannis membership (Library belongs as an organization ($202); PLA Metrics subscription (database of nation-wide library statistics) $250. Eagle purchases ebooks as part of an eight library cooperative. The collection currently has ____ titles and ___registered users (for all eight libraries); Eagle has ___ registered users. Circulation grows very slowly and reflects the collection -- the collection basically circulates all it can. On June 2, there were ___ holds for ___ books. The growth of the collection is limited to available funding, and Eagle residents would reserve more if the collection was more current. Each (how often), materials are selected. the average price of one book is $____; if each selection period, we're able to purchase ___ books because of the cost, the collection will grow slowly. New users are at first excited about being able to borrow materials through the Library's ebook program, but are frquently disillusioned with the service when they realize its size and will turn for ebook services elsewhere (purchase through Amazon, Itunes, or another vendor or buy access to a larger library's collection (such as Boise). This popular music lending service is currently used by over 3,500 libraries across the nation. Through a group purchase with Boise and Twin Falls, Eagle is able to offer to its library patrons access to over _______songs in the Sony Music catalog, ________, and _________. Library patrons with accounts in good standing, are allowed three downloads per week (the downloads are theirs to keep, forever). This year we will circulate about 8,000 music cds; with our current collection, every disc has checked out at least once this year; as most of the collection was built through donations, the collection tends to have an older feel to it. We currently subscribe to a very small music program through a vendor; the items are current and are always checked out. Freegal would supplement this collection and help make the collection and the Library relevant to younger music patrons. Similar to Mango, pronunciator is an affordable language learning interactive database. We receive constant requests for language learning resources; we mainly are able to provide a few books and maybe cd through interlibrary loan. Pronunciator will provide today';s library user with instant access to foreign language instruction in their homes. $145 month typical phone repair expense past two years $174 month $25 / month $450 month $50 month $14 month $61 month About a 7% increase; Last three months of FY11-12, added to our current position takes projection just short of $30,000 for the year; new HVAC should help reduce electrical consumption $50 increase from current year; covers replacement costs for lost materials belonging to other libraries. general library materials; $12325 increase to cover inflationary costs and to perform collection development throughout the Library, but particularly in areas such as juvenile non- fiction, easy readers (up 32% in FY 12/13 through May), and picture books (up 29% in FY 12/13 through May), and juvenile nonpfiction and juvenile fiction (both need updating to stay relevant). lease books (McNaughton) ; lease books allow libraries to rent multiple copies of best-selling titles, multiple copies of which are not necessary after intitial wave of interest in the book passes; these will not be reservable (so they can't be reserved by users of other LYNX! libraries and will only be available to Eagle Public Library users on a walk-in basis (the "My Lucky Day" shelf idea where if the patron sees it on the shelf, they can take it)/ graphic novels; children's circulation as a % of children's total circ is 4% (comics collection is 2% of total kid collection); teen circulation as a % of teen total circ is 13% (graphic novel collection size is 11% of teen collection) . This summer, juvenile comics are circulating by about 20 a day. MUSEUM FY 2013/2014 Major Objects and Subobjects FY 11/12 Budget FY 12/13 Budget FY 13/14 Budget REVENUE Funding Fom General Fund (07-0316-12-00)$64,933 $31,695 41,580 OTHER REVENUE: Contributions/Donations (07-0376-00-00)0 0 0 Arcadia Book Sales (07-0379-00-00)0 0 700 OTHER REVENUE TOTAL:$0 $0 $700 TOTAL REVENUE:$64,933 $31,695 $42,280 MUSEUM EXPENDITURES PERSONNEL: Salaries - Part Time (07-0420-15-00)35,545 14,560 22,495 FICA (07-0420-21-00)2,719 1,114 1,721 PERSI (07-0420-22-00)3,776 0 2,598 Work Comp (07-0420-24-00)149 61 56 Health Insurance (07-0420-25-00)6,238 0 0 HRA Billing - Premium Reimbursement (07-0420-03-00)792 0 0 Cobra Administration Fee (07-0420-23-01)24 0 0 TOTAL PERSONNEL:$49,243 $15,735 $26,870 EDUCATION: Museum Association Memberships (07-0461-02-00)200 200 200 Reference Materials (07-0461-01-00)100 100 100 Conferences & Seminars (07-0461-03-00)500 800 800 TOTAL EDUCATION:$800 $1,100 $1,100 Major Objects and Subobjects FY 11/12 Budgeted FY 11/12 Budgeted FY 12/13 Projected ADMINISTRATION Office Supplies (07-0462-31-00)1,200 1,000 800 Archival Supplies (07-0462-32-00)1,700 1,200 1,000 Publicity-Printing (07-0462-33-00)500 600 600 Software & Support (07-0462-10-00)200 200 200 Utilities (07-0462-52-00)3,500 3,500 3,500 Storage Unit Rent (07-0462-15-00)1,010 1,010 1,010 Museum Programs (07-0462-68-00)100 100 200 Research Materials (07-0462-34-00)200 200 100 Miscellaneous (07-0462-69-00)200 200 200 Arcadia Book Purchases (07-0462-73-00)0 0 600 TOTAL ADMINISTRATION:$8,610 $8,010 $8,210 EXHIBITS: Exhibit Items (07-0463-02-00)200 100 200 Display Supplies (07-0463-01-00)300 750 1,500 Exhibit Construction (07-0463-03-00)1,000 1,500 1,000 TOTAL EXHIBITS:$1,500 $2,350 $2,700 PROGRAMS: Volunteer Appreciation (07-0464-07-00)0 0 100 Gift Shop Supplies (07-0464-08-00)250 0 200 TOTAL PROGRAMS:$250 $0 $300 CAPITAL OUTLAY: Capital Expenditures-Equipment (07-0466-74-00)300 0 1,500 Capital Exp-Furniture (Office) (07-0466-74-01)1,600 5,000 1,600 TOTAL CAPITAL OUTLAY:$1,900 $5,000 $3,100 TOTAL EXPENDITURES:$62,303 $32,195 $42,280 MUSEUM FY 2013/2014 Major Objects and Subobjects FY 13/14 Projected Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS REVENUE Funding Fom General Fund (07-0316-12-00)41,580 DO NOT USE 41,580 TOTAL FUNDING FROM GENERAL FUND:$41,580 OTHER REVENUE: Contributions/Donations (07-0376-00-00)0 DO NOT USE 0 Arcadia Book Sales (07-0379-00-00)700 DO NOT USE 700 OTHER REVENUE TOTAL:$700 TOTAL REVENUE:$42,280 MUSEUM EXPENDITURES PERSONNEL: Salaries - Part Time (07-0420-15-00)22,495 Increase part time hours 20 hours a week to 30 hours a week-3% COL FICA (07-0420-21-00)1,721 PERSI (07-0420-22-00)2,598 Work Comp (07-0420-24-00)56 Health Insurance (07-0420-25-00)0 HRA Billing - Premium Reimbursement (07-0420-03-00)0 Cobra Administration Fee (07-0420-23-01)0 TOTAL PERSONNEL:$26,870 EDUCATION: Museum Association Memberships (07-0461-02-00)200 DO NOT USE 200 annual Reference Materials (07-0461-01-00)100 DO NOT USE 100 Conferences & Seminars (07-0461-03-00)800 DO NOT USE 800 TOTAL EDUCATION:$1,100 ADMINISTRATION Office Supplies (07-0462-31-00)800 DO NOT USE 800 Archival Supplies (07-0462-32-00)1,000 DO NOT USE 1,000 Publicity-Printing (07-0462-33-00)600 DO NOT USE 600 Software & Support (07-0462-10-00)200 DO NOT USE 200 Utilities (07-0462-52-00)3,500 DO NOT USE 3,500 Storage Unit Rent (07-0462-15-00)1,010 DO NOT USE 1,010 Museum Programs (07-0462-68-00)200 DO NOT USE 200 Research Materials (07-0462-34-00)100 DO NOT USE 100 Miscellaneous (07-0462-69-00)200 DO NOT USE 200 Arcadia Book Purchases (07-0462-73-00)600 DO NOT USE 600 TOTAL ADMINISTRATION:$8,210 Major Objects and Subobjects FY 13/14 Projected Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS EXHIBITS: Exhibit Items (07-0463-02-00)200 DO NOT USE 200 Display Supplies (07-0463-01-00)1,500 DO NOT USE 1,500 Exhibit Construction (07-0463-03-00)1,000 DO NOT USE 1,000 TOTAL EXHIBITS:$2,700 PROGRAMS: Volunteer Appreciation (07-0464-07-00)100 DO NOT USE 100 Gift Shop Supplies (07-0464-08-00)200 DO NOT USE 200 TOTAL PROGRAMS:$300 CAPITAL OUTLAY: Capital Expenditures-Equipment (07-0466-74-00)1,500 DO NOT USE 1,500 Revamp the Blacksmith exhibit & finish the Founding Fathers display at City Hall incorporating interactive kiosksusing iPads & software. The ipad, kiosk stand & software would be $500- Capital Exp-Furniture (Office) (07-0466.74-01)1,600 DO NOT USE 1,600 Fire Safe legal size file cabinet for archives TOTAL CAPITAL OUTLAY:$3,100 TOTAL EXPENDITURES:$42,280 CULTURAL ARTS COMMISSION FUND FY 2013/2014 REVENUE BY FUND, OBJECT, AND SUBOBJECT FY 11/12 Budgeted FY 12/13 Budgeted FY 13/14 Budget Carry Over (09-0390-00-00)$15,000 $22,400 $10,000 REVENUE: Saturday Market (09-0347-08-00)25,000 35,000 35,000 Christmas Market (09-0347-06-00)1,500 1,500 1,500 REVENUE TOTAL:$26,500 $36,500 $36,500 OTHER REVENUE: Poster Sales (09-0376-08-00)0 0 100 OTHER REVENUE TOTAL:$0 $0 $100 TOTAL REVENUE:$41,500 $58,900 $46,600 EXPENDITURES BY FUND, OBJECT, AND SUBOBJECT FY 11/12 Budgeted FY 12/13 Budgeted FY 13/14 Budget ACTIVITIES: Eagle Fun Days (09-0463-07-00)1,500 3,000 3,000 Eagle Saturday Market (09-0463-02-00)11,000 25,000 6,661 Eagle Saturday Market Manager Fees (09-0463-02-01)12,500 0 18,339 Christmas Market (09-0463-15-00)1,500 1,500 1,500 TOTAL ACTIVITIES:$26,500 $29,500 $29,500 PUBLIC ART PROJECT: Public Art Project (09-0463-05-00)13,500 27,900 15,600 TOTAL PUBLIC ART PROJECT:$13,500 $27,900 $15,600 Major Objects and Subobjects FY 11/12 Budgeted FY 12/13 Budgeted FY 13/14 Budget MISCELLANEOUS: Office Supplies (09-0463-11-00)300 300 300 Community Outreach (09-0463-12-00)1,200 1,200 1,200 TOTAL MISCELLANEOUS:$1,500 $1,500 $1,500 TOTAL EXPENDITURES:$41,500 $58,900 $46,600 CULTURAL ARTS COMMISSION FUND FY 2013/2014 REVENUE BY FUND, OBJECT, AND SUBOBJECT FY 13/14 Projected Line item cost Carry Over (09-0390-00-00)$10,000 REVENUE: Saturday Market (09-0347-08-00)35,000 DO NOT USE 35,000 annual Christmas Market (09-0347-06-00)1,500 DO NOT USE 1,500 annual REVENUE TOTAL:$36,500 OTHER REVENUE: Poster Sales (09-0376-08-00)100 DO NOT USE 100 OTHER REVENUE TOTAL :$100 TOTAL REVENUE:$46,600 EXPENDITURES BY FUND, OBJECT, AND SUBOBJECT FY 13/14 Projected Line item cost ACTIVITIES: Eagle Fun Days (09-0463-07-00)3,000 DO NOT USE 3,000 annual Eagle Saturday Market (09-0463-02-00)6,661 DO NOT USE 6,661 summer season Eagle Saturday Market Manager Fees (09-0463-02-01)18,339 DO NOT USE 18,339 summer season Christmas Market (09-0463-15-00)1,500 DO NOT USE 1,500 annual TOTAL ACTIVITIES:$29,500 PUBLIC ART PROJECT: Public Art Project (09-0463-05-00)15,600 DO NOT USE 15,600 TOTAL PUBLIC ART PROJECT:$15,600 MISCELLANEOUS: Office Supplies (09-0463-11-00)300 DO NOT USE 300 Community Outreach (09-0463-12-00)1,200 DO NOT USE 1,200 TOTAL MISCELLANEOUS:$1,500 TOTAL EXPENDITURES:$46,600 Working Area for all Detailed Calculations Working Area for all Detailed Calculations CAPITAL PROJECTS PARK FUND FY 2013/2014 Major Objects and Subobjects FY 11/12 Budgeted FY 12/13 Budgeted FY 13/14 Budget REVENUE Carry Over (08-0390-00-00)$320,000 $530,076 $846,869 REVENUE: *Development Impact Fees (08-0322-19-00) 26,668 32,300 246,681 Zions Interest (08-0371-25-00)1,032 1,100 1,500 REVENUE: $27,700 $33,400 $248,181 TOTAL REVENUE: $347,700 $563,476 $1,095,050 EXPENDITURES Master Plan (08-0439-01-00)85,000 0 80,000 Construction Projects-Misc (08-0438-35-00)125,000 328,476 275,050 Land Purchases or Leases (08-0438-36-00)62,000 200,000 510,000 Eagle Sports Complex (08-0472-01-00)75,700 35,000 230,000 EXPENDITURES:347,700 563,476 $1,095,050 TOTAL EXPENDITURES: $347,700 $563,476 $1,095,050 CAPITAL PROJECTS PARK FUND FY 2013/2014 8/6/13 Major Objects and Subobjects FY 13/14 Projected Line item cost REVENUE Carry Over (08-0390-00-00)$846,869 REVENUE: *Development Impact Fees (08-0322-19-00) 246,681 DO NOT USE 246,681 Based on collection of 185 Develeopment Impact Fees @ $1,333.41 Zions Interest (08-0371-25-00)1,500 DO NOT USE 1,500 TOTAL REVENUE: $248,181 TOTAL REVENUE CAPITAL PROJECTS PARK FUND:$1,095,050 EXPENDITURES Master Plan (08-0439-01-00)80,000 DO NOT USE 80,000 Construction Projects-Misc (08-0438-35-00)275,050 DO NOT USE 175,050 Park Parking and Park Trails 100,000 Bathroom at Mace Park Capital Improvement (08-0438-36-00)510,000 DO NOT USE 510,000 Westside Park/Sports Complx ballfields, soccer fields, community swimming pool & etc. to be determined Eagle Sports Complex Development (08-0472-01-00)230,000 DO NOT USE 200,000 Storage/Bathroom Building - Sports Complex 30,000 Flow Trail Creation TOTAL EXPENDITURES:$1,095,050 Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS FY 13/14 GENERAL OBLIGATION BOND FUND - LIBRARY REVENUE 8/6/13 BUDGETED BUDGET Major Objects FY 12/13 FY 13/14 % Carry Over (04-0390-00-00)$26,616 $24,450 -8% OTHER REVENUE: Property Taxes (04-0311-10-00)215,803 224,350 4% Penalty/Interest Property Taxes (04-0319.00)1,500 1,300 -13% BOC Interest (04-0371-25-000)400 150 100% TOTAL OTHER REVENUE:217,703 225,800 4% TOTAL REVENUE:$244,319 $250,250 2% EXPENDITURES BUDGETED BUDGET Major Objects and Subobjects FY 12/13 FY 13/14 % Principal Bond Payment (04-0480-81-00)175,000 190,000 9% Interest Payment on Bond (04-0480-82-00)49,750 41,000 -18% Reserve Fund (1/12th of annual pmt) (04-0480-83-00)18,729 19,250 3% BNY Mellon-Paying Agent Fee (04-0480-84-00)840 0 -100% TOTAL EXPENDITURES:$244,319 $250,250 2% FY 13/14 GENERAL OBLIGATION BOND FUND - CITY HALL REVENUE BUDGETED BUDGET Major Objects FY 12/13 FY 13/14 % Carry Over (54-0390-00-00)$0 $0 0% TRANSFER FROM GENERAL FUND: General Fnd Transfer - Bond Payment (54-0399-01-00)0 105,438 0% OTHER REVENUE: Property Taxes (54-0311-10-00)0 0 0% Penalty/Interest Property Taxes (54-0311-11-00)0 0 0% Bank Interest (54-0371-10-000)0 0 0% TOTAL OTHER REVENUE:0 0 0% TOTAL REVENUE:$0 $105,438 EXPENDITURES BUDGETED BUDGET Major Objects and Subobjects FY 12/13 FY 13/14 % Principal Bond Payment (54-0480-81-00)0 55,000 0% Interest Payment on Bond (54-0480-82-00)0 50,088 0% Reserve Fund (1/12th of annual pmt) (54-0480-83-00)0 0 0% BNY Mellon-Paying Agent Fee (54-0480-84-00)0 350 0% TOTAL EXPENDITURES:$0 $105,438 0% TREE FUND FUND FY 13/14 REVENUE BUDGETED BUDGET Major Objects FY 12/13 FY 13/14 % Carry Over (50-0309-0100)$26,790 $20,714 0% REVENUE: Developer Payments (50-0390-01-00)0 0 100% TOTAL REVENUE: $0 $0 100% TOTAL TREE FUND REVENUE:$26,790 $20,714 100% EXPENDITURES BUDGETED BUDGET Major Objects and Subobjects FY 12/13 FY 13/14 % Tree Replacement Expenditures (50-0465-01-00)26,790 20,714 100% TOTAL EXPENDITURES:$26,790 $20,714 100% TOTAL TREE FUND EXPENDITURES:$26,790 $20,714 100% STREAMSIDE FUND BUDGET FY 13/14 REVENUE BUDGETED BUDGET Major Objects FY 12/13 FY 13/14 % *Carry Over (51-0308-01-00)$5,000 $5,000 100% TOTAL REVENUE: $5,000 $5,000 100% TOTAL STREAMSIDE FUND REVENUE:$5,000 $5,000 100% * Carry Over is from a Cash Surety-redeemed 10/13/06 EXPENDITURES BUDGETED BUDGET Major Objects and Subobjects FY 12/13 FY 13/14 % Development of Streamside Pathway (51-0465-01-00)5,000 5,000 100% TOTAL EXPENDITURES:$5,000 $5,000 100% TOTAL STREAMSIDE FUND EXPENDITURES:$5,000 $5,000 100% HISTORIC COMMISSION FUND FY 2013/2014 Major Objects and Subobjects FY 13/14 Projected Line item cost REVENUE BY FUND, OBJECT, AND SUBOBJECT Carry Over (10-0390-00-00)$0 REVENUE: Funding from General Fund (10-0316-12-00)5,000 5,000 Grants (10-0331-01-00)0 0 Contributions/Donations (10-0376-01-00)0 0 Miscellaneous Revenue (10-0379-01-00)0 0 Fund Raising (10-0379-02-00)0 0 OTHER REVENUE TOTAL:$5,000 TOTAL REVENUE:$5,000 Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS EXPENDITURES BY FUND, OBJECT AND SUBOBJECT ADMINISTRATION Office Supplies (10-0462-01-00)100 100 Publicity-Printing (10-0462-02-00)150 150 Miscellaneous (10-0462-03-00)150 150 TOTAL ADMINISTRATION:$400 PROGRAMS Archaeology/Preservation Month (10-0464-01-00)500 500 Country Christmas (10-0464-02-00)100 100 Educational Programs (10-0464-03-00)1,000 1,000 Walking Tour (10-0464-05-00)500 500 TOTAL ARTS EDUCATION:$2,100 GRANTS: Historic Markers-Grant Matching Funds (10-0464-04-00)2,500 2,500 TOTAL CAPITAL EXPENDITURES:$2,500 TOTAL EXPENDITURES:$5,000 EAGLE ECONOMIC DEVELOPMENT FUND FY 13/14 Major Objects and Subobjects FY 13/14 Projected Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS REVENUE BY FUND, OBJECT, AND SUBOBJECT Carry Over $0 REVENUE: Donations-Economic Development (53-0308-01-00)100,000 DO NOT USE 100,000 This Fund was established by Resolution 12-12 adopted by City Council on April 10, 2012. This fund was established to effectively manage donated OTHER REVENUE TOTAL:$100,000 DO NOT USE funds for Economic Development Outreach Projects and Programs TOTAL REVENUE:$100,000 EXPENDITURES BY FUND, OBJECT AND SUBOBJECT PROGRAMS Programs-Economic Development (53-0465-01-00)50,000 DO NOT USE 50,000 TOTAL PROJECTS:$50,000 DO NOT USE PROJECTS Projects-Economic Development (53-0465-02-00)50,000 DO NOT USE 50,000 TOTAL PROGRAMS:$50,000 DO NOT USE TOTAL EXPENDITURES:$100,000