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Finance - Budgets - Budget Rollup FY14/15 - 02/10/2015Budget Rollup FY 2014/2015 AMENDED BUDGET APPROVED 2/10/2015 FY 12/13 Amended Budget FY 13/14 Amended Budget FY 14/15 Amended Budget Total Revenue Projected $ 7,054,909 $ 8,559,419 Amended Budget Revnue $ 8,859,419 Expenditures General Admin - Amended Budget $ 4,429,021 $ 5,550,564 $ 5,617,823 Executive $ 69,345 $ 69,045 $ 69,045 Clerk Dept $ 258,223 $313,227 $313,227 Building Dept $ 413,630 $492,295 $492,295 P&Z Dept $ 545,513 $541,246 $541,246 Park/Rec/Facilities Dept-Amended Budget $1,339,177 $1,825,783 $1,825,783 P&R Dept $0 $0 $0 Facilities Dept $0 $0 $0 Public Works Dept $0 $0 $0 Total Expenditures Projected-Amended Budget $ 7,054,909 $ 8,792,160 $ 8,859,419 STAND ALONE FUNDS: FY 13/14 Amended Budget FY 14/15 Budget FY 13/14 Amended Budget Library Fund Library Fund Revenue $ 1,261,972 $1,326,798 $1,326,798 Library Fund Expenditures $ 1,261,972 $1,326,798 $1,326,798 Total Library Fund $0 $0 $0 Water Fund Water Fund Revenue $ 1,166,068 $1,516,304 $1,516,304 Water Fund Expenditures $ 1,166,068 $1,516,304 $1,516,304 Total Water Fund $0 $0 $0 Museum Fund Museum Revenue $ 42,280 $50,858 $50,858 Museum Expenditures $ 42,280 $50,858 $50,858 Total Museum Fund $0 $0 $0 Historic Commission Fund Revenue $5,000 $8,000 $8,000 Expenditures $5,000 $8,000 $8,000 Total Historic Commmission $0 $0 $0 Arts Commission Fund Commission Revenue $ 53,124 $70,500 $70,500 Commission Expenditures $ 53,124 $70,500 $70,500 Total Art Comm Fund $0 $0 $0 Library Bond Fund Revenue $ 250,250 $250,792 $250,792 Expenditures $ 250,250 $250,792 $250,792 Balance $0 $0 $0 FY 13/14 Amended Budget FY 14/15 Budget FY 13/14 Amended Budget City Hall Bond Fund Revenue $105,438 $103,100 $103,100 Expenditures $105,438 $103,100 $103,100 Total CH Bond Fund $0 $0 $0 Park Fund Revenue $ 1,095,050 $1,451,930 $1,451,930 Expenditures $ 1,095,050 $1,451,930 $1,451,930 Total Park Fund $0 $0 $0 Streamside Fund Revenue $ 5,000 $5,000 $5,000 Expenditures $ 5,000 $5,000 $5,000 Total Streamside Fund $0 $0 $0 Tree Fund Revenue $ 20,714 $20,714 $20,714 Expenditures $ 20,714 $20,714 $20,714 Total Tree Fund $0 $0 $0 Eagle Economic Development Fund Revenue $100,000 $100,000 $100,000 Expenditures $100,000 $100,000 $100,000 Total Economic Deveopment Fund $0 $0 $0 BUDGET TOTAL: $ 11,159,805 $13,463,415 $ 13,763,415 CITY OF EAGLE REVENUE PROJECTIONS FY 2014/2015 AMENDED BUDGET APPROVED BY CC 2/10/15 8/12/14 Revised with new numbers from Assessors Office for Personal Property Replacement Money REVENUE BY FUND, OBJECT, AND SUBOBJECT Major Objects and Subobjects FY 12/13 Budget FY 13/14 Amended Budget FY 14/15 Budget INCREASED REVENUE - CARRY OVER (01-0308-00-00)$0 $162,024 $300,000 CARRY OVER (01-0308-00-00)1 $657,921 $1,283,056 $1,500,000 RESERVE FUND - 1ST QTR EXPENDITURES (01-0309-01-00) $1,100,000 $1,200,000 $1,300,280 RESERVE FUND - CITY HALL PURCHASE (01-0309-02-00)$693,614 $0 $0 PROPERTY TAX REVENUE (01-0311-00-00)$977,050 $722,160 $993,380 OTHER TAX REVENUE: Penalty and Interest on Property Taxes (01-0311-01-00)$7,000 $7,000 $7,000 Personal Property Tax Reimbursement (01-0312-00-00)$0 $0 $8,463 Franchise Fees: Franchise/Eagle Water Co. - 1% (01-0316-10-00)7,500 7,500 7,000 Franchise/United Water Company - 1% (01-0316-10-02)5,700 7,000 7,700 Franchise/Int. Gas 3% (Yearly) (01-0316-11-00) 220,000 195,000 233,500 Franchise/Trash 8% (Quarterly) (01-0316-13-00) 130,000 140,000 153,000 Franchise/Idaho Power 1% (Quarterly) (01-0316-14-00) 125,000 140,000 180,500 Franchise/Cable 5% (01-0316-12-00) 100,000 105,000 114,500 TOTAL FRANCHISE FEES:$588,200 $594,500 $696,200 INTERGOVERNMENTAL: State Revenue Sharing (Quarterly) (01-0335-60-00)1,018,300 1,102,568 1,170,742 State Sales Tax (Quarterly) (01-335-50-00) 153,299 175,429 222,530 State Liquor (Quarterly) (01-0335-10-00)276,000 254,000 263,752 TOTAL INTERGOVERNMENTAL:$1,447,599 $1,531,997 $1,657,024 Major Objects and Subobjects FY 12/13 Budget FY 13/14 Amended Budget FY 14/15 Budget RESTRICTED FUNDS & PASS THROUGH (PT) Community Promotion/Special Events Donations (01-0376-07-00)5,000 0 0 Awin Mgmnt (BFI) Education-Add Srvs (01-0350-03-00)74,368 0 0 Cash Surities - Land Use Applications (01-0203-01-01)231,597 291,082 637,780 Mayor's Youth Action Council (01-350-0400)200 1,009 500 Field of Honor (01-0350-05-00)3,982 5,870 12,341 TOTAL RESTRICTED FUNDS & PASS THROUGH:$315,147 $297,961 $650,621 PARK/REC - FACILITIES RESTRICTED FUNDS: Awin Mgmnt (BFI) Education-Add Srvs (01-0315-01-00)0 56,704 60,824 Replacement Fnd: Trees, lite poles, sidewalks (01-0315-02-00)0 100,000 120,000 Gateway Park Concession (Skateboard Park) (01-0315-04-00)0 0 10,000 Program Fees Revenue (01-0315-03-00)0 0 0 Security Deposit Park and Rec (01-0315-05-00)0 0 0 Street Light Replacement (16-0415-02-00)0 0 0 TOTAL PARK/REC-FACILITIES RESTRICTED FUND:$0 $156,704 $190,824 PARK/REC - FACILITIES FEES: Vendor Lease Payments-Parks (01-0360-01-00)1,050 1,050 1,200 Park Reservation Fees (01-0360-02-00)13,580 13,580 18,000 Gateway Park Concession (Skateboard Park) (01-0360-03-00)0 0 10,000 Mayor's Cup Golf Tournament 01-0360-04-00)3,500 1,000 1,000 Idaho Power Substation/Water usage (01-0360-05-00)120 120 120 TOTAL PARK/REC - FACILITIES FEES:$18,250 $15,750 $30,320 BUILDING DEPARTMENT PERMITS AND FEES: Building Permits (01-0322-10-00)300,000 425,000 500,000 Building Permits Appeals (01-0322-10-01)0 0 0 Plan Review Fee-Bldg Dept (01-0322-12-00)93,600 148,750 175,000 Energy Standards (01-0322-13-00)4,680 8,500 10,000 Grading-Drainage Permit Fees (01-0322-21-00)0 0 114,000 (PT) Electrical Inspection Fees (01-0341-10-04) 2,340 4,000 91,800 Drainage Fees (01-0341-13-01)624 0 0 Flood Plain-Eng Fee Deposit (01-0341-13-03)0 0 0 Flood Plain Applications (01-0341-13-04 0 0 0 ACHD Impact Processing Fees (01-0322-19-00)780 3,400 4,000 *(PT) Plumbing Inspection Fees (01-0322-15-00)31,200 84,000 110,000 *(PT) Mechanical Inspection Fees (01-0322-16-00) 31,200 84,000 109,000 TOTAL BUILDING DEAPARTMENT PERMITS & FEES:$464,424 $757,650 $1,113,800 Major Objects and Subobjects FY 12/13 Budget FY 13/14 Amended Budget FY 14/15 Budget PLANNING & ZONING DEPARTMENT PERMITS AND FEES: Annex/Zoning Permits (01-0322-11-00)38,000 120,000 120,000 PZ Inspection Fees (01-0322-11-01)2,000 2,000 2,000 PZ Plan Review Fees (01-0322-11-02)10,000 11,000 13,000 Street Light Inspection Fees (01-0322-17-00)70 100 800 Surety/Letter of Credit Fees (01-0322-18-00)200 200 500 M3 Staff Time Reimbursement (01-0341-15-00)18,000 20,000 5,000 Tree City USA Grant (01-0331-60-00) 175 175 175 TOTAL PLANNING & ZONING PERMITS & FEES:$68,445 $153,475 $141,475 COURT FINES & FEES: City Court Fines & Fees (01-0338-40-00)81,000 60,000 56,500 Citation Fees/Code Enforcement (01-0338-41-00)100 100 100 TOTAL COURT FINES & FEES:$81,100 $60,100 $56,600 LICENSES AND PERMITS: Alcoholic Beverage License (01-0321-10-00)18,000 25,000 25,000 Business License (01-0321-30-00) 12,500 12,500 13,700 TOTAL BUSINESS LICENSES & PERMITS:$30,500 $37,500 $38,700 MISCELLANEOUS PERMITS AND FEES: URA Reimbursement-Staff & Costs 500 0 0 CID Reimbursement-Staff & Costs (01-0341-17-00)6,200 8,732 8,732 Engineering Fees Collected from Developers (01-0341-13-00)15,000 15,000 15,000 Attorney Fees Collected from Developers (01-0341-14-00)35,000 35,000 35,000 Miscellaneous Permits/Fees/Licenses (01-0341-11-00)4,000 4,000 4,000 Animal License Fees (01-0341-12-00)5,000 5,500 6,000 TOTAL MISCELLANDEOUS PERMITS & FEES:$65,700 $68,232 $68,732 CHARGES FOR SERVICES: Printing, Duplication and Publishing (01-0379-01-00)150 100 500 Miscellaneous (01-0379-00-00)500 500 500 TOTAL CHARGES FOR SERVICES:$650 $600 $1,000 INVESTMENTS: Bank Investment Interest (01-0371-25-00)4,000 4,500 3,500 Total Investments:$4,000 $4,500 $3,500 GRANTS: NEW Grants/Matching Funds (01-0421-01-00)0 0 100,000 Total Grants:$0 $0 $100,000 MISCELLANEOUS: Lease Payments-City Hall Property (01-0383-06-00)1,000 0 0 Room Reservations (01-0383-09-00)700 1,200 1,000 Miscellaneous Reimburseables (01-0383-05-00) 500 500 500 TOTAL MISCELLANEOUS $2,200 $1,700 $1,500 TOTAL REVENUE:$6,521,800 $7,054,909 $8,859,419 CITY OF EAGLE REVENUE PROJECTIONS FY 14/15 2/19/15 Changed Acct # P/R Facilities fees AMENDED BUDGET APPROVED BY CC 2/10/15 8/12/14 Revised with new numbers from Assessors Office for Personal Property Replacement Money REVENUE BY FUND, OBJECT, AND SUBOBJECT Major Objects and Subobjects FY 14/15 Projected Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS INCREASED REVENUE - CARRY OVER (01-0308-00-00)$300,000 Approved by CC 2/10/15 CARRY OVER (01-0308-00-00)$1,500,000 RESERVE FUND - 1ST QTR EXPENDITURES (01-0309-01-00) $1,300,280 PROPERTY TAX REVENUE (01-0311-00-00)$993,380 Same levy rate as FY 13/14 OTHER TAX REVENUE: Penalty and Interest on Property Taxes (01-0311-01-00)$7,000 Based on FY 13/14 Collections Personal Property Tax Reimbursement (01-0312-00-00)$8,463 2014 passed by Legislature. State Reimbursement to Cities for loss of Personal Property Taxes Payments made in Dec/Jan and June/July - these funds come from the State not from taxpayers TOTAL OTHER TAX REVENUE:$15,463 Franchise Fees: Franchise/Eagle Water Co. - 1% (Quarterly) (01-0316-10-00)7,000 DO NOT USE 7,000 Same as FY 13/14 Franchise/United Water Company - 1% (Quarterly) (01-0316-10-02)7,700 DO NOT USE 7,700 Based on projected FY 13/14 collections Franchise/Int. Gas 3% (Quarterly) (01-0316-11-00) 233,500 DO NOT USE 233,500 Based on FY 13/14 annaul payment Annual payment for FY 13/14 $233,564 4/22/14 entered into new Franchise Agreement - Franchise Fees will be paid Quarterly Franchise/Trash 8% (Quarterly) (01-0316-13-00) 153,000 DO NOT USE 153,000 Based on projected FY 13/14 collections Franchise/Idaho Power 1% (Quarterly) (01-0316-14-00) 180,500 DO NOT USE 180,500 Based on projected FY 13/14 collections Franchise/Cable 5% (Quarterly) (01-0316-12-00) 114,500 DO NOT USE 114,500 Based on projected FY 13/14 collections TOTAL FRANCHISE FEES:$696,200 INTERGOVERNMENTAL: State Revenue Sharing (Quarterly) (01-0335-60-00)1,170,742 DO NOT USE 1,170,742 AIC Estimated Revenue State Sales Tax (Quarterly) (01-335-50-00) 222,530 DO NOT USE 222,530 AIC Estimated Revenue State Liquor (Quarterly) (01-0335-10-00)263,752 DO NOT USE Final distribution in August 263,752 Based on FY 13/14 actuals TOTAL INTERGOVERNMENTAL:$1,657,024 RESTRICTED FUNDS & PASS THROUGH (PT) Cash Surities - Land Use Applications (01-0203-01-01)637,780 DO NOT USE Cash Surities paid by Developers on Land Use Applications 637,780 Mayor's Youth Action Council (01-0350-04-00)500 DO NOT USE 500 Accounting as of 6/6/14 Field of Honor (01-0350-05-00)12,341 DO NOT USE Will have carry over amount end of July-collecting rev/exp 12,341 Placeholder amount - Accounting as of 6/10/14 TOTAL RESTRICTED FUNDS & PASS THROUGH:$650,621 PARK/REC - FACILITIES RESTRICTED FUNDS: Awin Mgmnt (BFI) Education-Add Srvs (01-0315-01-00)60,824 DO NOT USE 60,824 Based on FY 13/14 Collections & Expenitures + Carry Forward Trees, light poles, sidewalks (01-0315-02-00)$120,000 DO NOT USE Replacement Fund 120,000 Trees, light poles, sidewalks, decorative & overhead street lights ($20,000 Street Light Replacement added) Gateway Park Concession (Skateboard Park) (01-0315-04-00)10,000 DO NOT USE 10,000 $20,000 - 1/2 for Sports Complex - 1/2 for Park/Rec General Program Fees Revenue (01-0315-03-00)0 DO NOT USE 0 Security Deposit Park and Rec (01-0315-05-00)0 DO NOT USE 0 Street Light Replacement 0 DO NOT USE $20,000 added to Trees, light poles, sidewalks Replacement Fund TOTAL PARK/REC-FACILITIES RESTRICTED FUND:$190,824 PARK/REC - FACILITIES FEES: Vendor Lease Payments-Parks (01-0360-01-00)1,200 DO NOT USE 1,200 Based on FY 13/14 Collections Park Reservation Fees (01-0360-02-00)18,000 DO NOT USE 18,000 Based on FY 13/14 Collections Gateway Park Concession (Skateboard Park) (01-0360-03-00)10,000 DO NOT USE 10,000 $20,000 - 1/2 for Sports Complex - 1/2 for Park/Rec General Mayor's Cup Golf Tournament 01-0360-04-00)1,000 DO NOT USE 1,000 Idaho Power Substation/Water usage (01-0360-05-00)120 DO NOT USE 120 TOTAL PARK/REC-FACILITIES FEES:$30,320 BUILDING DEPARTMENT PERMITS AND FEES: Building Permits (01-0322-10-00)500,000 DO NOT USE 500,000 Based on 200 new home residential permits Building Permits Appeals (01-0322-10-01)0 DO NOT USE 0 Plan Review Fee-Bldg Dept (01-0322-12-00)175,000 DO NOT USE Based on 200 new home residential permits 175,000 Plan review fee is 35% of permit cost Energy Standards (01-0322-13-00)10,000 DO NOT USE Based on 200 new home residential permits 10,000 Energy Standard revenue is $50 per New Home Permit Grading-Drainage Permit Fees (01-0322-21-00)114,000 DO NOT USE 0 Drainage Fees (01-0341-13-01)0 DO NOT USE 0 Flood Plain-Eng Fee Deposit (01-0341-13-03)0 DO NOT USE 0 Flood Plain Applications (01-0341-13-04)0 DO NOT USE 0 ACHD Impact Processing Fees (01-0322-19-00)4,000 DO NOT USE Money collected from ACHD for collecting their impact fees 4,000 Based on 200 new home residential permits $20 for each building permit PERMITS & FEES SUBTOTAL:$803,000 BUILDING DEPARTMENT PASS THROUGH (PT) *(PT) Plumbing Inspection Fees (01-0322-15-00)110,000 DO NOT USE 110,000 Based on 200 new home residential permits - Revenue is 50% of actual permit fee Electrical Inspection Fees 91,800 DO NOT USE Based on 200 new home residential permits 91,800 Based on 200 new home residential permits - Revenue is 40% of actual permit fee *(PT) Mechanical Inspection Fees (01-0322-16-00) 109,000 DO NOT USE 109,000 Based on 200 new home residential permits - Revenue is 45% of actual permit fee PASS THROUGH (PT) SUBTOTAL:$310,800 TOTAL BUILDING DEAPARTMENT PERMITS & FEES:$1,113,800 PLANNING & ZONING DEPARTMENT PERMITS AND FEES: Annex/Zoning/DR/CUP Permits (01-0322-11-00)120,000 DO NOT USE 120,000 PZ Inspection Fees (01-0322-11-01)2,000 DO NOT USE 2,000 Based on Projected applications PZ Plan Review Fees (01-0322-11-02)13,000 DO NOT USE 13,000 Based on projected building permits Street Light Inspection Fees (01-0322-17-00)800 DO NOT USE 800 Surety/Letter of Credit Fees (01-0322-18-00)500 DO NOT USE 500 Tree City USA Grant (01-0331-60-00) 175 175 M3 Staff Time Reimbursement (01-0341-15-00)5,000 DO NOT USE 5,000 Based on projected staff time 0 TOTAL PLANNING & ZONING PERMITS & FEES:$141,475 COURT FINES & FEES: City Court Fines & Fees (01-0338-40-00)56,500 DO NOT USE 56,500 Based on FY 13/14 Collections to date Citation Fees/Code Enforcement (01-0338-41-00)100 DO NOT USE 100 Same as FY 13/14 TOTAL COURT FINES & FEES:$56,600 LICENSES AND PERMITS: Alcoholic Beverage License (01-0321-10-00)25,000 DO NOT USE 25,000 Same as FY 13/14 Business License (01-0321-30-00)13,700 DO NOT USE 13,700 Based on FY 13/14 Collections to date TOTAL LICENSES AND PERMITS:$38,700 MISCELLANEOUS PERMITS AND FEES: CID Reimbursement-Staff & Costs (01-0341-17-00)8,732 DO NOT USE 8,732 Per CID Budget for FY 14/15 Engineering Fees Collected from Developers (01-0341-13-00)15,000 DO NOT USE 15,000 Placeholder amount - varies each year Attorney Fees Collected from Developers (01-0341-14-00)35,000 DO NOT USE 35,000 Placeholder amount - varies each year Miscellaneous Permits/Fees/Licenses (01-0341-11-00)4,000 DO NOT USE 4,000 Same as FY 13/14 Animal License Fees (01-0341-12-00)6,000 DO NOT USE 6,000 Based on FY 13/14 Collections to date TOTAL MISCELLANDEOUS PERMITS & FEES:$68,732 CHARGES FOR SERVICES: Printing, Duplication and Publishing (01-0379-01-00)500 DO NOT USE 500 Based on FY 13/14 Collections Miscellaneous (01-0379-00-00)500 DO NOT USE 500 Placeholder amount - varies each year TOTAL CHARGES FOR SERVICES:$1,000 INVESTMENTS: Bank Investment Interest (01-0371-25-00)3,500 DO NOT USE 3,500 Based on FY 13/14 Collections Total Investments:$3,500 GRANTS: NEW Grants/Matching Funds (01-0331-63-00)100,000 DO NOT USE 100,000 Dry Creek Pathway TOTAL GRANTS:$100,000 MISCELLANEOUS: Lease Payments-City Hall Property (01-0383-06-00)0 DO NOT USE 0 Bond Election passed FY 12/13 - City to purchase the City Hall Building Room Reservations (01-0383-09-00)1,000 DO NOT USE 1,000 Based on FY 13/14 Collections Miscellaneous Reimburseables (01-0383-05-00) 500 DO NOT USE 500 Placeholder amount recommended by auditor - actual collection varies each year TOTAL MISCELLANEOUS $1,500 TOTAL REVENUE:$8,859,419 City of Eagle Salaries SALARY ROLLUP CITY COUNCIL BUDGET MEETING 7/22/14 Base Total %Number of Dept/Fund Description Salaries Benefits Costs Benefits Employee's General Admin CC 35,700$ 38,489$ 74,189$ 4 IT Support Specialist - In-House Full Time 65,000$ 1 Gen Admin Totals:100,700$ 38,489$ 139,189$ 28%5 Executive Department 50,000$ 12,265$ 62,265$ 20% Clerk Dept 216,340$ 93,207$ 309,547$ 30%4 Building Dept 197,714$ 97,861$ 295,575$ 33%5 P&Z Dept 356,333$ 158,021$ 514,354$ 31%6 PR-Facilities Department 234,991$ 113,891$ 348,882$ 33%5.8 Museum 34,107$ 6,691$ 40,798$ 16%1 Library Fund-Full Time 386,899$ 182,950$ 569,849$ 32%8 Permanent Part Time 108,810$ -$ 108,810$ 0%10 Relief 3,450$ -$ 3,450$ 0%1 Library Totals:499,159$ 182,950$ 682,109$ 19 Total Employee Costs 1,689,344$ 703,375$ 2,392,719$ 29%45.8 Stand Alone Funds Water Fund 223,421$ 113,702$ 337,123$ 34%3.2 TOTAL: $ 1,912,765 $ 817,077 $ 2,729,842 30%49 GENERAL ADMINISTRATION BUDGET FY 14/15 AMENDED BUDGET APPROVED BY CC 2/10/15 EXPENDITURES Office for Personal Property Replacement Money Major Objects and Subobjects FY 12/13 Budget FY 13/14 Amended Budget FY 14/15 Budget RESERVE FUND-1ST QTR EXPENDITURES (01-0410-01-00)$1,200,000 $1,300,280 $1,300,280 RESERVE FUND-CITY HALL PURCHASE (01-0410-05-00)$825,925 $0 $0 RESERVE FUND - GENERAL $0 $0 $0 PERSONNEL: City Council (01-0415-11-00)23,842 35,700 35,700 Administrative Clerk (New) (01-0415-10-00)20,800 27,040 0 IT Support Specialist - In-House Full Time (01-0415-10-00)0 0 65,000 FICA (01-0415-21-00)3,415 4,800 7,703 PERSI (01-0415-22-00)4,742 7,246 11,631 Worker's Compensation (01-415-24-00)187 157 252 Unemployment Benefits (01-0415-28-00) 15,000 15,000 0 Insurance (Admin Clerk) (01-0415-25-00)10,964 13,783 13,833 HRA Billing - Premium Buy Down (01-0415-23-00)4,752 4,752 4,752 Cobra Administration (01-0415-23-01)144 144 144 Worker's Compensation-Boards/Commissions (01-415-24-00)174 174 174 TOTAL PERSONNEL:$84,020 $108,796 $139,189 FOREGONE FUND - PROJECT EXPENDITURES ($549,863): Hill Road Extension (01-0468-09-00)0 0 0 TOTAL:$0 $0 $0 RESTRICTED FUNDS & PASS THROUGH (PT) Community Promotion/Special Events Donations (01-0422-03-01) 5,000 0 0 Awin Management(BFI) Education-Add Srvs (01-0443-06-00)74,368 0 0 Cash Surities - Land Use Applications (01-0203-01-01)231,597 291,082 637,780 Mayor's Youth Action Council (01-0422-05-00) 200 1,009 500 Field of Honor (01-0422-06-00)3,982 6,004 12,341 Economic Development (01-0442-10-00)0 5,000 10,000 Reserve Fnd-City Police Dept Permanent Space (01-0422-11-00)0 0 109,207 Boise Philharmonic Concerts (01-0422-09-00) 0 5,000 0 Avimor/CID-City Consent (01-0422-12-00)0 0 0 TOTAL RESTRICTED FUNDS & PASS THROUGH:$315,147 $308,095 $769,828 CONTRACT & AGREEMENTS: Legal (01-0416-02-00)85,000 85,000 85,000 Legal - Park/Rec (01-0416-02-00)0 0 0 Mimura & Associates Prosecution Srvs (01-0416-05-00)53,400 53,400 53,400 Contract Animal Control (01-0416-06-00)42,264 47,264 52,264 Engineer (01-0416-07-00)4,500 4,500 50,000 Engineer - Park/Rec (01-0416-07-04)0 0 15,000 Auditor (01-0416-08-00)10,000 10,200 11,000 Law Enforcement (01-0416-09-00) 1,549,182 1,691,874 1,712,508 Law Enforcement - New Lease Space (01-0416-09-01) 0 0 14,285 Senior Center Community Van (01-0416-10-00)0 0 0 Bond Payment - City Hall Bond (01-0416-39-00)0 105,833 103,100 City Hall - Lease Payments - Hawkins Smith (01-0416-21-00)142,405 0 0 City Hall - Deferred Lease Payments - Hawkins Smith (01-0416-21-00)13,005 0 0 City Hall - Operating Expenses - Hawkins Smith (01-0416-22-00)19,500 0 0 Equipment Leasing (copy machines-printers) (01-0416-24-00)14,000 19,100 19,100 Operational Reserve (01-0416-35-00)10,000 265,229 276,790 Library - Circulation Equipment Replacement (01-0465-08-00)60,000 0 0 IT Support Specialist-CAI Contract 34,800 49,300 0 Web Page Design (01-0416-38-00)5,000 0 0 Maintenance Contracts & Agreements (01-0416-40-00) (New)0 0 16,125 Grant Writer Contract (01-0416-23-00) (New)0 0 15,000 TIP - Trauma Intervention Program ( new)0 0 0 Manley Services (Premium Only Plan) (01-0416-31-00)150 150 150 TOTAL CONTRACT & AGREEMENTS:$2,043,206 $2,331,850 $2,423,722 ADMINISTRATION P&Z Commissioners Compensation (01-0413-01-00)4,850 4,850 4,850 Election (01-0413-04-00)10,000 0 0 Office Supplies (01-0413-05-00)12,000 12,000 12,000 Printing, Duplication, and Publishing (01-0413-06-00)300 300 300 Postage (01-0413-07-00)3,500 3,500 4,500 Legal Advertising/Publication (01-0413-08-00)1,500 1,500 5,000 Insurance Property (01-0413-10-00)38,051 39,192 40,368 Training (01-0413-12-00) (New)0 0 1,500 Travel & Per Diem (01-0413-13-00) (New)0 0 300 Professional Dues (01-0413-14-00)37,459 38,129 45,000 Utilities 660 E. Civic Lane (01-0413-16-00)23,000 23,000 23,000 Telecommunications (01-0413-19-00)12,000 12,000 12,000 Internet/Web Page Services (01-0413-21-00)1,500 1,500 1,500 Maintenance/Repair/Office Equip-Software (01-0413-23-00) 14,000 23,018 15,000 Miscellaneous (01-0413-25-00)500 500 500 Engineering Fees Collected from Developers (01-0413-31-00)35,000 35,000 35,000 Attorney Fees Collected from Developers (01-0413-33-00)15,000 15,000 15,000 Resource Materials (01-0413-28-00)1,000 1,000 2,000 Real Property Taxes (01-0413-29-00)160 160 225 Monitoring Alarm Systems (01-0413-34-00)1,400 1,400 1,400 Storage Shed Rental (01-0413-36-00)1,300 0 0 Background Check - Permits/Licenses (01-0413-37-00)500 1,500 2,000 TOTAL ADMINISTRATION:$213,020 $213,549 $221,443 PUBLIC AFFAIRS/COMMUNITY RELATIONS Community Promotion/Special Events - Fireworks (01-0422-03-00)15,000 0 0 Boise Philharmonic Concerts (01-0422-09-00) 0 0 0 Public Relations (01-0422-01-00)1,000 1,000 1,000 TOTAL PUBLIC AFFAIRS/COMMUNITY RELATION:$16,000 $1,000 $1,000 COMMUNITY PROJECTS Historic Commission (01-0463-04-00)3,000 5,000 8,000 Museum (01-0463-01-00)31,695 41,580 49,858 Art's Commission (01-0463-00-00)0 6,524 20,900 TOTAL COMMUNITY PROJECTS:$34,695 $53,104 $78,758 GRANTS: NEW Future Grants (01-0421-03-00)0 0 5,000 Grants/Matching Funds (01-0421-01-00)0 0 100,000 TOTAL GRANTS:$0 $0 $105,000 CAPITAL OUTLAY: Equipment (01-0465-03-00)34,574 35,366 88,762 TOTAL CAPITAL OUTLAY:$34,574 $35,366 $88,762 CAPITAL PROJECTS VRT - Srv Enhancement-Hwy 44 Express (01-0468-10-00)15,884 16,281 16,607 Hill Road Extension (01-0468-09-00)0 0 427,234 Hill Rd Improvements - ACHD (Collection Account) (01-0468-09-00)10,000 65,700 0 DATA INFRASTRUCTURE UPGRADE (FIBER) (01-0468-02-00)0 0 46,000 TOTAL COMMUNITY PLANNING PROJECTS:$25,884 $81,981 $489,841 TOTAL ADMINISTRATION EXPENDITURES:$4,792,471 $4,434,021 $5,617,823 GENERAL ADMINISTRATION - FY 14/15 8/12/14 Revised with new numbers from Assessors Office for Personal Property AMENDED BUDGET APPROVED BY CC 2/10/15 Replacement Money Major Objects and Subobjects FY 14/15 Projected Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS RESERVE FUND - 1ST QTR EXPENDITURES (01-0410-01-00) $1,300,280 RESERVE FUND - CITY HALL PURCHASE (01-0410-05-00)$0 FY 12/13 $825,925 paid on the purchas of the City Hall Building RESERVE FUND - GENERAL 0 From Foregone Fund-Project Expenditures 0 6/30/14 CC - Reserve for operational expenditures TOTAL RESERVE FUND - GENERAL $0 PERSONNEL: City Council (01-0415-11-00)35,700 Same As FY 13/14 Salary Increase: CC President from $7,012 to $10,500 - CC from $5,610 to $8,400 IT Support Specialist - In-House Full Time (01-0415-10-00)65,000 Total Wage $65,000 + Benefits $26,476 = $91,476 Administrative Clerk (New) (01-0415-10-00)0 Moved to Clerks Department FICA (01-0415-21-00)7,703 PERSI (01-0415-22-00)11,631 Worker's Compensation (01-415-24-00)252 Worker's Compensation-Boards/Commissions (01-415-24-00)174 Unemployment Benefits (01-0415-28-00) 0 Insurance - IT Support Specialist (01-0415-25-00)13,833 HRA Billing - Premium Buy Down (01-0415-23-00)4,752 Cobra Administration (01-0415-23-01)144 TOTAL PERSONNEL:$139,189 FOREGONE FUND - PROJECT EXPENDITURES Hill Road Extension (01-0468-09-00)0 DO NOT USE Moved to Capital Projects TOTAL FOREGONE FUND - PROGRAM EXPENDITURES:$0 RESTRICTED FUNDS Community Promotion/Special Events Donations (01-0422-03-01) 0 DO NOT USE 0 Moved to Park & Rec Budget Awin Management(BFI) Education-Add Srvs (01-0443-06-00)0 DO NOT USE Moved to Park & Rec Budget Cash Surities - Land Use Applications (01-0203-01-01)637,780 DO NOT USE 637,780 Cash Surities paid by Developers on Land Use Applications Mayor's Youth Action Council (01-0422-05-00)500 DO NOT USE 500 Accounting as of 6/6/14 Field of Honor (01-0422-06-00)12,341 DO NOT USE 12,341 Placeholder amount - Accounting as of 6/10/14 Economic Development (01-0442-10-00)10,000 DO NOT USE 10,000 Mayor is a asking for an increase to $10,000 - FY 13/14 $5,000 Reserve Fnd-City Police Dept Permanent Space (01-0422-11-00)109,207 DO NOT USE 109,207 Boise Philharmonic Concerts (01-0422-09-00) 0 DO NOT USE 0 Moved to Community Relations Avimor/CID-City Consent (01-0422-12-00)0 DO NOT USE 0 TOTAL RESTRICTED FUNDS & PASS THROUGH:$769,828 CONTRACT & AGREEMENTS: Legal (01-0416-02-00)85,000 DO NOT USE Base contract 85,000 Base Contract Same as FY 13/14 Legal - Park/Rec (01-0416-02-00)0 City Prosecution Services (01-416-05-00)53,400 DO NOT USE 53,400 Same as FY 13/14 Contract Animal Control (01-0416-06-00)52,264 DO NOT USE $5,000 increase in FY 13/14 also 52,264 $5,000 increase due to increased personnel costs, vehicle costs & vehicle mtnc & service Engineer (01-0416-07-00)50,000 DO NOT USE Engineer - Park/Rec (01-0416-07-04)15,000 50,000 City General - Actual thru May $34,652 15,000 Engineering for the P/R-Facilities-Sports Complex, Mace, Lakemoor, Guerber and etc. Auditor (01-0416-08-00)11,000 DO NOT USE 11,000 Annual -increase due to the new GASB requirements & auditing standards. Law Enforcement Base Contract (01-0416-09-00) 1,712,508 DO NOT USE Law Enforcement - New Lease Space (01-0416-09-01) 14,285 1,712,508 Base Contract 14,285 Cost for New Lease Space Senior Center Community Van (01-0416-10-00)0 DO NOT USE 0 8/21/12 CC by motion did not fund the $14,660.00 for the Senior Center Van. Bond Payment - City Hall Bond (01-0416-39-00)103,100 DO NOT USE 103,100 Payment from General Fund to cover the City Hall Bond payment for FY 14/15 City Hall - Lease Payments - Hawkins Smith (01-0416-21-00)0 DO NOT USE 0 5/21/13 Bond to purchase Eagle City Hall passed City Hall-Deferred Lease Payments-Hawkins Smith (01-0416-21-00)0 DO NOT USE 0 Payment made in FY 12/13 City Hall - Operating Expenses - Hawkins Smith (01-0416-22-00)0 DO NOT USE 0 5/21/13 Bond to purchase Eagle City Hall passed Equipment Leasing (copy machines-printers) (01-0416-24-00)19,100 DO NOT USE 19,100 Same as FY 13/14 Copiers in Main File Roon, PZ File Room, Wide Format Printer Operational Reserve (01-0416-35-00) 276,790 DO NOT USE 276,790 272628 Library RFID Equipment (01-0465-08-00)0 DO NOT USE 0 Payment made in FY 12/13 IT Support Specialist - CAI Contract (01-0416-37-00)0 DO NOT USE 0 FY 14/15 - In-House IT Specialist Web Page Design (01-0416-38-00)0 DO NOT USE 0 Maintenance Contracts & Agreements (01-0416-40-00) 16,125 DO NOT USE Annual 3,917 p g $ , , g p $ , replacement Warranty $1,055.04 958 Barracuda Message Archiver Energize 7,491 Caselle - Financial Software 900 Avenet - Gov Office - Website Hosting 2,859 Laserfiche Grant Writer Contract (01-0416-23-00) (New)15,000 DO NOT USE 15,000 2007 used a Grant Writer who procured the Grant for the improvements on the Sr Center Parking Lot TIP - Trauma Intervention Program (New) 0 DO NOT USE 0 MOVED TO PROFESSIONAL DUES TIP program is being organized through the TVP Manley Services (Premium Only Plan) (01-0416-31-00)150 DO NOT USE 150 Insurance TOTAL CONTRACT & AGREEMENTS:$2,423,722 ADMINISTRATION P&Z Commissioners Compensation (01-0413-01-00)4,850 DO NOT USE 4,850 DR Commissioners Compensation (01-0413-02-00)0 DO NOT USE 0 Election (01-0413-04-00)0 DO NOT USE 0 Office Supplies (01-0413-05-00)12,000 DO NOT USE 12,000 Printing, Duplication, and Publishing (01-0413-06-00)300 DO NOT USE 300 Postage (01-0413-07-00)4,500 DO NOT USE 4,500 $1,000 increase based on May 2014 actuals Legal Advertising/Publication (01-0413-08-00)5,000 DO NOT USE 5,000 Based on FY 13/14 actuals - to date $4,580 - Ordinances, Qtrly Reports, RFP, Bids, Fee Increases Insurance Property (01-0413-10-00)40,368 DO NOT USE 40,368 Semi-Annual payment Training (01-0413-12-00)1,500 DO NOT USE 1,500 Based on FY 13/14 actuals Travel & Per Diem (01-0413-13-00)300 DO NOT USE 300 Based on FY 13/14 actuals Professional Dues (01-0413-14-00)45,000 DO NOT USE 45,000 $43,454 w/Placeholder amount for dues not received for FY 14/15 $1,546 added to cover potential increase in dues $2,562 included for Trauma Intervention Program Sponsored by Treasure Vally Partnership Utilities 660 E. Civic Lane (01-0413-16-00)23,000 DO NOT USE 23,000 Same as FY 13/14 Telecommunications (01-0413-19-00)12,000 DO NOT USE 12,000 Same as FY 13/14 Internet/Web Page Services (01-0413-21-00)1,500 DO NOT USE 1,500 Same as FY 13/14 Repair & Mtnc Office Equip-Software (01-0413-23-00) 15,000 DO NOT USE 15,000 Miscellaneous (01-0413-25-00)500 DO NOT USE 500 Same as FY 13/14 Engineering Fees Collected from Developers (01-0413-31-00)35,000 DO NOT USE 35,000 Placeholder amount as the fees vary from year to year Attorney Fees Collected from Developers (01-0413-33-00)15,000 DO NOT USE 15,000 Placeholder amount as the fees vary from year to year Resource Materials (01-0413-28-00)2,000 DO NOT USE 2,000 $1,000 increase based on FY 13/14 actuals - Update Idaho Code Books and etc. Real Property Taxes (01-0413-29-00)225 DO NOT USE 225 $65 increase based on FY 13/14 actuals Monitoring Alarm Systems (01-0413-34-00)1,400 DO NOT USE 1,400 Same as FY 13/14 Storage Shed Rental (01-0413-36-00)0 DO NOT USE 0 Background Check - Permits/Licenses (01-0413-37-00)2,000 DO NOT USE 2,000 $500 increase based on FY 13/14 actuals - background checks for vendors & volunteers TOTAL ADMINISTRATION:$221,443 PUBLIC AFFAIRS/COMMUNITY RELATIONS Community Promotion/Special Events-Fireworks 0 DO NOT USE 0 Moved to Park & Rec Budget Boise Philharmonic Concerts (01-0422-09-00) 0 DO NOT USE 0 6/30/14 CC - Arts Commission Budget includes funding Public Relations (01-0422-01-00)1,000 DO NOT USE 1,000 Same as FY 13/14 TOTAL PUBLIC AFFAIRS/COMMUNITY RELATION:$1,000 COMMUNITY PROJECTS Historic Commission (01-0463-04-00)8,000 DO NOT USE Budget Request 8,000 Increase of $3,000 for Matching Grant for signs FY 13/14 $5,000 Museum (01-0463-01-00)49,858 DO NOT USE Budget Request 49,858 Increase Coordinator to Full Time - Museum open more hours Art's Commission (01-0463-00-00)20,900 DO NOT USE Budget Request 20,900 To fund Arts Commission continued and new programs TOTAL COMMUNITY PROJECTS:$78,758 GRANTS: NEW Future Grants (01-0421-03-00)5,000 DO NOT USE 5,000 Grants/Matching Funds (01-0421-01-00)100,000 DO NOT USE 100,000 Dry Creek Pathway TOTAL GRANTS:$105,000 CAPITAL OUTLAY: Equipment (01-0465-03-00)88,762 DO NOT USE 47,000 New Telephone System for City Hall & Library 10,107 Dell PowerVault San-would allow Laserfiche to be taken off server & allow growth server & mailbox 396 Broadcom Dual Port for PowerVault San 10,000 Update Computers and Equipment 10,000 CASELLE SOFTWARE- ACCOUNTS RECEIVABLE - AMENDED BUDGET 10,000 BUILDING DEPARTMENT SOFTWARE - AMENDED BUDGET 1,259 TABLET FOR CC - AMENDED BUDGET TOTAL CAPITAL OUTLAY:$88,762 CAPITAL PROJECTS VRT - Srv Enhancement-Hwy 44 Express (01-0468-10-00)16,607 DO NOT USE Bus Service 16,607 Bus Service FY 13/14 $16,281 Hill Road Extension (01-0468-09-00)427,234 DO NOT USE 10,000 Design 10,000 Right-of-Way 15,200 Conduit/Irrigation Sleeve 115,275 29 Historic Street Lights (LED) 213,374 Xeriscping Landscaping 20,000 Xeriscape Landscape Plan (Architect Cost) 38,385 Contingency (10%) 5,000 Construction Administration Annual Landscape Maintenance $18,652/per year DATA INFRASTRUCTURE UPGRADE (FIBER) (01-0468-02-00)46,000 46,000 Upgrade to Fiber - AMENDED BUDGET TOTAL CAPITAL PROJECTS:$489,841 EXECUTIVE DEPARTMENT Budget FY 2014/2015 EXPENDITURES CITY COUNCIL BUDGET MEETING 7/22/14 Major Objects and Subobjects FY 12/13 Budget FY 13/14 Budget FY 14/15 Budget PERSONNEL: Salaries (11-0415-10-00)42,000 50,000 50,000 FICA (11-0415-21-00)3,213 3,825 3,825 PERSI (11-0415-22-00)4,461 5,775 5,775 Worker's Compensation (11-415-24-00)176 125 125 Insurance (Employer) (11-0415-25-00)1,122 932 932 HRA Premium Buy Down (11-0415-23-00)1,584 1,584 1,584 Cobra Administration Fee (11-0415-23-01)24 24 24 TOTAL PERSONNEL:$52,580 $62,265 $62,265 ADMINISTRATION Maintenance/Repair/Office Equip-Software (11-0413-23-00) 50 0 0 Office Supplies (11-0413-05-00)200 100 100 Professional Dues (11-0413-14-00)100 0 0 Telecommunications (01-0413-19-00)925 1,500 1,200 Vehicle Expenses (11-0413-24-00)1,600 1,300 1,300 Training (11-0413-12-00)400 400 400 Travel & Per Diem (11-0413-13-00)500 300 300 TOTAL ADMINISTRATION:$3,775 $3,600 $3,300 PUBLIC AFFAIRS & COMMUNITY RELATIONS: Public Relations (11-0422-01-00)2000 3000 3,000 TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$2,000 $3,000 $3,000 CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (11-0416-24-00)480 480 480 TOTAL CONTRACT & AGREEMENTS:$480 $480 $480 FIXED OPERATING COST SUMMARY Personnel 52,580 62,265 62,265 Administration 3,775 3,600 3,300 Public Affairs and Community Relations 2,000 3,000 3,000 Contracts and Agreements 480 480 480 TOTAL FIXED OPERATING COSTS:$58,835 $69,345 $69,045 TOTAL FIXED OPERATING COSTS: TOTAL EXECUTIVE DEPT BUDGET:$58,835 $69,345 $69,045 $58,835 $69,345 $69,045 EXECUTIVE DEPARTMENT Budget FY 2014/2015 EXPENDITURES CITY COUNCIL BUDGET MEETING 7/22/14 Major Objects and Subobjects FY 14/15 Projected Line item cost PERSONNEL: Salaries (11-0415-10-00)50,000 Salarie increases from $42,000 to $50,000 - Approved by CC 7//10/13 Ordinance #698 FICA (11-0415-21-00)3,825 PERSI (11-0415-22-00)5,775 PERSI Rate Increase 2013 and will increase in July 2014 Worker's Compensation (11-415-24-00)125 Insurance (Employer) (11-0415-25-00)932 HRA Premium Buy Down (11-0415-23-00)1,584 Cobra Administration Fee (11-0415-23-01)24 TOTAL PERSONNEL:$62,265 ADMINISTRATION Maintenance/Repair/Office Equip-Software (11-0413-23-00) 0 DO NOT USE 0 Office Supplies (11-0413-05-00)100 DO NOT USE 100 Professional Dues (11-0413-14-00)0 DO NOT USE - Telecommunications (01-0413-19-00)1,200 DO NOT USE 1,200 Vehicle Expenses (11-0413-24-00)1,300 DO NOT USE 1,300 Training (11-0413-12-00)400 DO NOT USE 400 AIC Travel & Per Diem (11-0413-13-00)300 DO NOT USE 300 Conferenc TOTAL ADMINISTRATION:$3,300 DO NOT USE PUBLIC AFFAIRS & COMMUNITY RELATIONS: Public Relations (11-0422-01-00)3,000 DO NOT USE 3,000 TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$3,000 DO NOT USE Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (11-0416-24-00)480 DO NOT USE 480 cost/mo 40.00 12 TOTAL CONTRACT & AGREEMENTS:$480 DO NOT USE FIXED OPERATING COST SUMMARY Personnel 62,265 Administration 3,300 Public Affairs and Community Relations 3,000 Contracts and Agreements 480 TOTAL FIXED OPERATING COSTS:$69,045 TOTAL FIXED OPERATING COSTS:$69,045 TOTAL EXECUTIVE DEPT BUDGET:$69,045 CITY CLERK BUDGET FY 2014/2015 CITY COUNCIL BUDGET MEETING 7/22/14 EXPENDITURES Major Objects and Subobjects FY 12/13 Budget FY 13/14 Budget FY 14/15 Budget PERSONNEL: Salaries (Full-Time) (12-0415-10-00) 176,880 182,186 187,653 Admin Clerk/Media 0 0 28,687 FICA (12-0415-21-00)13,531 13,937 16,550 PERSI (12-0415-22-00)18,789 21,043 24,987 Worker's Compensation (12-415-24-00)743 455 562 Insurance (Employer) (12-0415-25-00)26,625 31,406 45,492 HRA Billing - Premium Buy Down (12-0415-23-00)5,544 5,544 5,544 Cobra Administration (12-0415-23-01)72 72 72 TOTAL PERSONNEL:$242,184 $254,643 $309,547 ADMINISTRATION Office Supplies (12-0413-05-00)200 200 300 Professional Dues (12-0413-14-00)400 400 400 Training (12-0413-12-00)1,000 1,000 1,000 Travel and Per Diem (12-0413-13-00)1,000 1,500 1,500 TOTAL ADMINISTRATION:$2,600 $3,100 $3,200 CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (12-0416-24-00)480 480 480 TOTAL CONTRACT & AGREEMENTS:$480 $480 $480 FIXED OPERATING COST SUMMARY Personnel 242,184 254,643 309,547 Administration 2,600 3,100 3,200 Contracts and Agreements 480 480 480 TOTAL FIXED OPERATING COSTS:$245,264 $258,223 $313,227 TOTAL CITY CLERK DEPT BUDGET:$245,264 $258,223 $313,227 CITY CLERK BUDGET FY 2014/2015 CITY COUNCIL BUDGET MEETING 7/22/14 EXPENDITURES Major Objects and Subobjects FY 14/15 Budget Line item cost PERSONNEL: Salaries (Full-Time) (12-0415-10-00) 187,653 3% COL Admin Clerk/Media 28,687 This position was previously under the Gen Admin FICA (12-0415-21-00)16,550 Includes Admin Clerk/Media PERSI (12-0415-22-00)24,987 Includes Admin Clerk/Media Worker's Compensation (12-415-24-00)562 Includes Admin Clerk/Media Insurance (Employer) (12-0415-25-00)45,492 Includes Admin Clerk/Media HRA Billing - Premium Buy Down (12-0415-23-00)5,544 Includes Admin Clerk/Media Cobra Administration (12-0415-23-01)72 Includes Admin Clerk/Media TOTAL PERSONNEL:$309,547 ADMINISTRATION Office Supplies (12-0413-05-00)300 DO NOT USE 300 Professional Dues (12-0413-14-00)400 DO NOT USE 400 annual Training (12-0413-12-00)1,000 DO NOT USE 1,000 Caselle Annual Conference & Training Travel and Per Diem (12-0413-13-00)1,500 DO NOT USE 1,500 Caselle Annual Conference & Training TOTAL ADMINISTRATION:$3,200 CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (12-0416-24-00)480 DO NOT USE 480 cost/mo $40.00 TOTAL CONTRACT & AGREEMENTS:$480 FIXED OPERATING COST SUMMARY Personnel 309,547 Administration 3,200 Contracts and Agreements 480 TOTAL FIXED OPERATING COSTS:$313,227 TOTAL CITY CLERK DEPT BUDGET:$313,227 Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS BUILDING DEPARTMENT FY 14/15 CITY COUNCIL BUDGET MEETING 7/22/14 EXPENDITURES Major Objects and Subobjects FY 12/13 Budget FY 13/14 Budget FY 14/15 Budget PERSONNEL: Salaries (Full-Time) (13-0415-10-00)136,290 200,581 197,714 Merit Increase (13-0415-17-00)0 0 4,160 FICA (13-0415-21-00)10,426 15,344 15,443 PERSI (13-0415-22-00)14,477 23,167 23,316 Worker's Compensation (13-415-24-00)1,540 1,899 2,196 Cobra Administration (13-0415-2301)72 72 72 HRA Billing-Premium Reimbursement (13-0415-23-00)5,544 5,544 5,544 Insurance (Employer) (13-0415-25-00)25,842 56,899 51,290 TOTAL PERSONNEL:$194,191 $303,506 $299,735 ADMINISTRATION Office Supplies (13-0413-05-00)2,695 3,000 3,200 Legal Ad. and Publication (13-0413-08-00)0 300 300 Plan Review Expenses (13-0413-09-00)1,000 1,500 1,500 Training (13-0413-12-00)2,147 2,100 2,500 Travel and Per Diem (13-0413-13-00)500 600 1,500 Professional Dues (13-0413-14-00)500 400 400 Telecommunications (13-0413-19-00)1,100 1,350 1,700 Maintenance/Repair/Office Equip-Software (13-0413-23-00) 4,475 3,800 3,200 Resource Materials (13-0413-28-00)1,500 1,500 1,200 Building Permit Refunds (13-0413-29-00)0 0 0 Plan Review Refund (13-0413-29-01)0 0 0 Energy Code Refund (13-0413-29-02)0 0 0 Mechanical Fee Refund (13-0413-29-03)0 0 0 Plumbing Fee Refund (13-0413-29-04)0 0 0 Electrical Fee Refund (13-0413-29-05)0 0 0 Uniforms (13-0422-01-00)0 300 400 TOTAL ADMINISTRATION:$13,917 $14,850 $15,900 CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (13-0416-24-00)960 960 960 *(PT) Plumbing Inspector (13-0416-09-00)31,200 42,000 55,000 Electrical Inspector 0 0 55,000 *(PT) Mechanical Inspector (13-0416-11-00)31,200 46,200 60,000 TOTAL CONTRACT & AGREEMENTS:$63,360 $89,160 $170,960 VEHICLE OPERATIONS: Maintenance and Repair/City Vehicle (13-0417-01-00)540 1,700 1,700 Fuel Costs (13-0417-02-00)3,000 4,000 4,000 TOTAL VEHICLE OPERATIONS:$3,540 $5,700 $5,700 FIXED OPERATING COST SUMMARY Personnel 194,191 303,506 299,735 Administration 13,917 14,850 15,900 Contracts and Agreements 63,360 89,160 170,960 Vehicle Operation 3,540 5,700 5,700 TOTAL FIXED OPERATING COSTS:$275,008 $413,216 $492,295 CAPITAL EXPENDITURES CAPITAL OUTLAY Office Equipment (13-0465-03-00)3,600 2,400 0 TOTAL CAPITAL OUTLAY:$3,600 $2,400 $0 CAPITAL EXPENDITURES SUMMARY Capital Outlay 3,600 2,400 0 TOTAL CAPITAL EXPENDITURES SUMMARY:$0 $0 $0 TOTAL FIXED OPERATING COSTS:$275,008 $413,216 $492,295 TOTAL CAPITAL EXPENDITURES:3,600 2,400 0 TOTAL BUILDING DEPT BUDGET:$278,608 $415,616 $492,295 BUILDING DEPARTMENT FY 14/15 CITY COUNCIL BUDGET MEETING 7/22/14 EXPENDITURES Major Objects and Subobjects FY 14/15 Budget Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS PERSONNEL: Salaries (Full-Time) (13-0415-10-00)197,714 3% COL + Merit Increase for Building Official Merit Increase (13-0415-17-00)4,160 FICA (13-0415-21-00)15,443 PERSI (13-0415-22-00)23,316 Increase PERSI in July Worker's Compensation (13-415-24-00)2,196 Cobra Administration (13-0415-2301)72 HRA Billing-Premium Reimbursement (13-0415-23-00)5,544 Insurance (Employer) (13-0415-25-00)51,290 Same as FY 13/14 TOTAL PERSONNEL:$299,735 ADMINISTRATION Office Supplies (13-0413-05-00)3,200 DO NOT USE Folders for Plans/Labels/Archiving Boxes 3,200 increase in New Home and TI permits. Legal Ad. and Publication (13-0413-08-00)300 DO NOT USE 300 For items required to be published such as New Resolutions or New Hires. Plan Review Expenses (13-0413-09-00)1,500 DO NOT USE 1,500 Out of office plan reviews by Core Engineering Training (13-0413-12-00)2,500 DO NOT USE 1,200 IDABO Education Institue - CEU classes for Inspectors & Permit Tech 400 Floodplain National Flood Insurance Program 900 Building Official Training - Idabo Training, Webinars Travel and Per Diem (13-0413-13-00)1,500 DO NOT USE 1,500 Travel expenses to Coeur d'Alene (B)) & NFPI, Maryland Professional Dues (13-0413-14-00)400 DO NOT USE 200 International Code Council Membership 200 Idaho Assoc. of Building Officials Membership Telecommunications (13-0413-19-00)1,700 DO NOT USE 1,700 3 Cell phones for Building Official & 2 inspectors- 2 upgraded phones for picture texting Maintenance/Repair/Office Equip-Software (13-0413-23-00) 3,200 DO NOT USE 1,500 Permit Software Maintenance(CYTEC) 1,700 Adobe Acrobat Update, HVAC Man J updates for electronic submittal-(Glenn with CYTEC) Resource Materials (13-0413-28-00)1,200 DO NOT USE 1,200 Code Books & Standards by Int. Code Council Building Permit Refunds (13-0413-29-00)0 DO NOT USE 0 Plan Review Refund (13-0413-29-01)0 DO NOT USE 0 Energy Code Refund (13-0413-29-02)0 DO NOT USE 0 Mechanical Fee Refund (13-0413-29-03)0 DO NOT USE 0 Plumbing Fee Refund (13-0413-29-04)0 DO NOT USE 0 Electrical Fee Refund (13-0413-29-05)0 DO NOT USE 0 Uniforms (13-0422-01-00)400 DO NOT USE 400 Winter uniforms (3 inspectors) TOTAL ADMINISTRATION:$15,900 CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (13-0416-24-00)960 DO NOT USE 960 based off an $80 a month fee. (BOE) *(PT) Plumbing Inspector (13-0416-09-00)55,000 DO NOT USE 55,000 50/50 split on Plumbing Permit Fees Electrical Inspector (13-0416-25-00)55,000 DO NOT USE 55,000 60/40 split on Electrical Permit Fees *(PT) Mechanical Inspector (13-0416-11-00)60,000 DO NOT USE 60,000 55/45 split on Mechanical Permit Fees TOTAL CONTRACT & AGREEMENTS:$170,960 VEHICLE OPERATIONS: Maintenance and Repair/City Vehicle (13-0417-01-00)1,700 DO NOT USE 1,500 Maintenance repair 200 Preventive Maintenace ($50 Oil Changes 2x trucks - 2 times a year) Fuel Costs (13-0417-02-00)4,000 DO NOT USE 4,000 up a $1000 for increased travel due to increased permit activity TOTAL VEHICLE OPERATIONS:$5,700 FIXED OPERATING COST SUMMARY Personnel 299,735 Administration 15,900 Contracts and Agreements 170,960 Vehicle Operation 5,700 TOTAL FIXED OPERATING COSTS:$492,295 CAPITAL EXPENDITURES CAPITAL OUTLAY Office Equipment (13-0465-03-00)0 DO NOT USE 0 TOTAL CAPITAL OUTLAY:$0 CAPITAL EXPENDITURES SUMMARY Capital Outlay 0 TOTAL CAPITAL EXPENDITURES SUMMARY:$0 TOTAL FIXED OPERATING COSTS:$492,295 TOTAL CAPITAL EXPENDITURES:0 TOTAL BUILDING DEPT BUDGET:$492,295 P&Z DEPARTMENT FY 2013/2014 CITY COUNCIL BUDGET MEETING 7/22/14 EXPENDITURES Major Objects and Subobjects FY 12/13 Budget FY 13/14 Budget FY 14/15 Budget OPERATING COSTS PERSONNEL: Salaries (Full-Time) (14-0415-10-00)267,800 275,834 356,333 New Administrative Clerk I - includes benefits in total 0 45,387 0 New Planner II - includes benefits in total 0 71,609 0 Overtime Hours (14-0415-11-00)0 3,675 8,468 FICA (14-0415-21-00)20,487 21,101 27,259 PERSI (14-0415-22-00)28,447 31,859 41,156 Worker's Compensation (14-415-24-00)3,026 3,503 4,745 Cobra Administration (14-0415-23-01)96 96 96 HRA Billing - Premium Reimbursement (14-0415-23-00)10,296 14,616 14,616 Insurance (Employer) (14-0415-25-00)42,450 47,981 61,681 5% Bonus + Benefits (14-0415-16-00)0 0 0 TOTAL PERSONNEL:$372,602 $515,661 $514,354 ADMINISTRATION Office Supplies (14-0413-05-00)576 1,260 1,500 Printing, Duplication, and Publishing (14-0413-06-00)300 300 300 Legal Ad. and Publication (14-0413-08-00)8,400 7,200 5,100 Training (14-0413-12-00)2,300 3,400 2,400 Travel and Per Diem (14-0413-13-00)3,850 6,070 8,950 Professional Dues (14-0413-14-00)930 940 1,020 Maintenance/Repair/Office Equip (14-0413-23-00) 500 500 500 Software Purchase-Maintenance (14-0413-23-01)200 200 200 Maintenance (GIS) (14-0413-23-02) 400 400 400 Fuel City Vehicle (14-0413-24-01)240 360 300 Miscellaneous (14-0413-25-00)250 250 250 Reimburse-Annex/Zoning/Dr Fees (14-0413-26-00)0 4,800 1,800 Resource Materials (14-0413-28-00)200 200 200 Ortho Photography (14-0413-35-00)3,264 0 0 TOTAL ADMINISTRATION:$21,410 $25,880 $22,920 PUBLIC AFFAIRS AND COMMUNITY RELATIONS: Public Relations (14-0422-01-00)200 200 200 TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$200 $200 $200 GRANTS: Tree City USA Grant (14-0421-02-00)175 175 175 TOTAL GRANTS:$175 $175 $175 CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (14-0416-24-00)1,297 1,297 1,297 TOTAL CONTRACT & AGREEMENTS:$1,297 $1,297 $1,297 FIXED OPERATING COSTS Personnel 372,602 515,661 514,354 Administration 21,410 25,880 22,920 Public Affairs and Community Relations 200 200 200 Grants 175 175 175 Contracts and Agreements 1,297 1,297 1,297 TOTAL FIXED OPERATING COSTS:$395,684 $543,213 $538,946 CAPITAL EXPENDITURES: CAPITAL OUTLAY: Equipment (14-0465-03-00)0 0 0 TOTAL CAPITAL OUTLAY:$0 $0 $0 COMMUNITY PLANNING PROJECTS Foothills Planning (14-0468-03-00)800 800 800 Other (14-0468-11-00)1,500 1,500 1,500 TOTAL CAPITAL OUTLAY-COMM PROJECTS:$2,300 $2,300 $2,300 STRATEGIC ANNUAL GOALS: SAG-3 Tree Voucher - Plant a Tree Project (14-0418-03-00)0 0 0 Total Strategic Annual Goals FY 06/07:$0 $0 $0 CAPITAL EXPENDITURES SUMMARY Capital Outlay 0 0 0 Community Planning Projects 2,300 2,300 2,300 Strategic Annual Goals 0 0 0 TOTAL CAPITAL EXPENDITURES SUMMARY:$2,300 $2,300 $2,300 TOTAL FIXED OPERATING COSTS:$395,684 $543,213 $538,946 TOTAL CAPITAL EXPENDITURES:$2,300 $2,300 $2,300 TOTAL PZ DEPT BUDGET:$397,984 $545,513 $541,246 P&Z DEPARTMENT FY 2014/2015 CITY COUNCIL BUDGET MEETING 7/22/14 EXPENDITURES Major Objects and Subobjects FY 14/15 Budget Line item cost OPERATING COSTS PERSONNEL: Salaries (Full-Time) (14-0415-10-00)356,333 3% COL New Administrative Clerk I - includes benefits in total 0 New Planner II - includes benefits in total 0 Overtime Hours (14-0415-11-00)8,468 FICA (14-0415-21-00)27,259 PERSI (14-0415-22-00)41,156 Worker's Compensation (14-415-24-00)4,745 Cobra Administration (14-0415-23-01)96 HRA Billing - Premium Reimbursement (14-0415-23-00)14,616 Insurance (Employer) (14-0415-25-00)61,681 TOTAL PERSONNEL:$514,354 ADMINISTRATION Office Supplies (14-0413-05-00)1,500 DO NOT USE Paper, pens, pen refills, files, labels for files, card stock 1,500 cost/mo Printing, Duplication, and Publishing (14-0413-06-00)300 DO NOT USE Any special project that requires solicitation of public input,e.g. creation of an art district, development on downtown codes, any city initiated comp plan updates, citizen committee(s) notification and outreach 300 cost/mo Legal Ad. and Publication (14-0413-08-00)5,100 DO NOT USE Pass through line item for costs associated with legal ads for land use applications 5,100 cost/mo Training (14-0413-12-00)2,400 DO NOT USE Two registrations for the APA National Planning Conference 2,400 cost/mo CC 7/16/12 One Registration for the APA Ntl Planning Conference Participation with Boise, Meridian, Garden City, Ada County, Kuna to share cost of APA webinars and audio conference for access to continuing education certification maintenance (CM) credits for AICP - NWCDI - Northwest Community Development Institute - Barb completed one year of the three year program. Once employee completes the program they can test to become a professional community economic developer. - APA Idaho Conference - Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS Travel and Per Diem (14-0413-13-00)8,950 DO NOT USE National Planning Conference (two staff) per diem, lodging, air travel CC 7/16/12 One Staff Person Travel & Per Diem 7,500 cost/mo Travel to NWCDI 5 days (Boise) - Course for CRS Community Rating Systems' new rules (flood plain regulation) 250 Mileage reimbursement for travel within Treasure Valley for meetings - Inspections, Floodplain Management, TTOP Implementation, Code Enforcement, M3 Project Coordination, MSBT office mtgs, SH44 Access mtgs, Outreach to Schools, Mayors Cup coordination, RTAC, DAC, RAGC, BPGG, CICAC, CIM, TLIP, AIC legislative committee, BLM 4 Rivers Management Plan, Ada Co. Street Naming Committee, ACHD Project Coordination, ACHD Quarterly Staff Meetings, APA Idaho Conference. 1,200 Professional Dues (14-0413-14-00)1,020 DO NOT USE Two American Planning Association/AICP 900 cost/mo One Floodplain Managers Association 120 Maintenance/Repair/Office Equip (14-0413-23-00) 500 DO NOT USE 500 cost/mo Software Purchase-Maintenance (14-0413-23-01)200 DO NOT USE Purchase Ada Co. Base Data twice a year 200 cost/mo Maintenance (GIS) (14-0413-23-02) 400 DO NOT USE ESRI maintenance for concurrent ARC View license 400 cost/mo Fuel City Vehicle (14-0413-24-01)300 DO NOT USE Gas and vehicle maintenance reimbursement to Building Dept. and Public Works for use of vehicles for inspections 300 cost/mo Miscellaneous (14-0413-25-00)250 DO NOT USE 250 cost/mo Reimburse-Annex/Zoning/Dr Fees (14-0413-26-00)1,800 DO NOT USE 1,800 cost/mo Resource Materials (14-0413-28-00)200 DO NOT USE Books, cds, manuals 200 cost/mo Ortho Photography (14-0413-35-00)0 DO NOT USE Purchase 2013 Ortho Photos - 32 Sections (last aerial photography of Eagle was in 2007 - did not purchase 2010 orthos last year)0 cost/sec. TOTAL ADMINISTRATION:$22,920 PUBLIC AFFAIRS AND COMMUNITY RELATIONS: Public Relations (14-0422-01-00)200 DO NOT USE Monthly lunch with Eagle Sewer District - purchase 4x 200 cost/mo TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$200 GRANTS: Tree City USA Grant (14-0421-02-00)175 DO NOT USE 175 cost/mo TOTAL GRANTS:$175 CONTRACT & AGREEMENTS: Equipment Leasing (copy machines-printers) (14-0416-24-00)1,297 DO NOT USE 2 printers 1,297 cost/mo TOTAL CONTRACT & AGREEMENTS:$1,297 FIXED OPERATING COSTS Personnel 514,354 Administration 22,920 Public Affairs and Community Relations 200 Grants 175 Contracts and Agreements 1,297 TOTAL FIXED OPERATING COSTS:$538,946 CAPITAL EXPENDITURES: CAPITAL OUTLAY: Equipment (14-0465-03-00)0 DO NOT USE 0 cost/mo TOTAL CAPITAL OUTLAY:$0 COMMUNITY PLANNING PROJECTS Foothills Planning (14-0468-03-00)800 DO NOT USE Northwest Foothills Transportation Study - Update of the 2007 NW Foothills Trans. Study to adapt to the changes in the LTRP. Cost estimate developed for consultant modeling and public outreach (mailings, publications, posters). 500 cost/mo 1 BLM-R&PP Application/Lease. Development and negotiation of a lease for the City's R&PP application. Cost estimate - may include environmental, trail construction, and legal review, and public outreach. 300 1 Other (14-0468-11-00)1,500 DO NOT USE Downtown Circulation Plan - specific circulation and system design plan for the Downtown subarea. Refinement of identified future r-o-w and modeling, discussion of options for Eagle Road and Plaza intersection, Develop access management policies and standards. Cost estimate developed for consultant modeling and public outreach (mailings, publications, posters). 1,500 cost/mo 1 TOTAL COMMUNITY PLANNING PROJECTS:$2,300 STRATEGIC ANNUAL GOALS: SAG-3 Tree Voucher - Plant a Tree Project (14-0418-03-00)0 DO NOT USE 0 cost/mo 1 Total Strategic Annual Goals:$0 CAPITAL EXPENDITURES SUMMARY Capital Outlay 0 Community Planning Projects 2,300 Strategic Annual Goals 0 TOTAL CAPITAL EXPENDITURES SUMMARY:$2,300 TOTAL FIXED OPERATING COSTS:$538,946 TOTAL CAPITAL EXPENDITURES:$2,300 TOTAL PZ DEPT BUDGET:$541,246 PARKS/REC - FACILITIES FY 14/15 AMENDED BUDGET APPROVED 2/10/15 EXPENDITURES Major Objects and Subobjects FY 12/13 P&R Budget FY 12/13 Facilities Budget FY 12/13 PR & Facilities Actuals FY 13/14 PR Facilities Budget FY 14/15 PR Facilities Amended Budget OPERATING COSTS PERSONNEL Salaries - Full Time (16-0433-10-00) 50,000 55,157 50,357 150,870 160,012 Merit Increase Proposed (16-0433-17-00)0 0 0 4,398 7,399 Trail Work/Volunteer Coordinator & Mtnc (16-0433-10-00) 0 0 0 0 41,000 Overtime - Staff (16-0433-11-00)0 0 843 9,300 9,300 Seasonal (16-0433-18-00)11,520 0 0 11,520 17,280 Project Employee - Recreational Staff Intern (16-0433-20-00)0 0 0 8,966 0 FICA (16-0433-21-00)4,706 4,337 3,976 14,157 17,977 PERSI (16-0433-22-00)5,311 6,023 4,803 19,008 27,141 HRA Billing-Premium Reimbursement (15-0433-23-00)3,485 3,485 698 3,485 3,485 HRA Admin Fee (16-433-23-01)48 48 18 48 48 Work Comp (16-0433-24-00)695 6,400 2,372 7,180 8,485 Insurance (16-00433-25-00)11,743 7,640 5,812 34,209 56,755 PERSONNEL $87,508 $83,090 $68,879 $263,141 $348,882 **PERSONNEL - FY 13/14 AMENDED BUDGET Project Employee including benefits 0 0 0 0 10,020 TOTAL PROJECT EMPLOYEE $0 $0 $0 $0 $10,020 **PERSONNEL - FY 13/14 AMENDED BUDGET Recreation Staff Intern including benefits (16-0433-19-00)0 0 0 0 9,387 TOTAL RECREATION STAFF INTERN:$0 $0 $0 $0 $9,387 RESTRICTED FUNDS Awin Management(BFI) Education-Add Srvs (16-0415-01-00)0 74,368 0 55,745 60,824 Trees, light poles, sidewalks - Replacement Fund (16-0415-02-00)0 0 0 100,000 149,000 Gateway Park Concession (Skateboard Park) (01-0315-04-00)0 0 0 0 10,000 Program Fees (16-0415-03-00)0 0 0 0 0 Security Deposits Park/Rec (16-0415-05-00)0 0 0 0 0 Street Light Replacement (16-0415-02-00)0 0 0 20,000 0 RESTRICTED FUNDS $0 $74,368 $0 $175,745 $219,824 ADMINISTRATION Office Supplies (15-0413-05-00)300 300 52 300 500 Printing, Duplication, and Publishing (15-0413-06-00)100 100 73 2,200 2,200 Legal Advertising and Publication (15-0413-08-00)120 120 171 240 240 Training (15-0413-12-00)0 0 0 0 250 Travel and Per Diem (15-0413-13-00)0 0 0 1,000 1,000 Professional Dues (15-0413-14-00)600 0 0 0 300 Shop Utilities - 1/2 PR/Facilities 1/2 Water Department (16-0413-18-00)0 0 0 1,000 1,022 Telephone and Communications (15-0413-19-00)0 600 314 1,200 1,236 Maintenance and Repair - Office Equip, Software (15-0413-23-00) 0 0 0 0 0 Miscellaneous (15-0413-25-00)0 0 0 0 0 Refunds Park Reservations (15-0413-27-00)0 0 0 300 300 Resource Materials (15-0413-28-00)600 600 50 1,000 1,000 Public Relations (15-0422-01-00)5,000 0 0 3,000 3,000 ADMINISTRATION $6,720 $1,720 $660 $10,240 $11,048 CITY HALL Maintenance and Repair (15-0442-01-00)0 6,000 1,091 6,300 6,000 Mtnc & Repair Grounds (15-0442-02-00)300 0 62 0 300 Custodial Services (15-0442-03-00)0 22,300 9,439 25,516 26,281 CITY HALL $300 $28,300 $10,592 $31,816 $32,581 SENIOR CITIZEN CENTER Maintenance and Repair (15-0443-01-00)0 1,020 190 6,500 1,500 Mtnc & Repair of Grounds (15-0443-02-00)0 0 0 0 400 Custodial Services (15-0443-03-00)0 17,459 7,050 27,780 17,983 SENIOR CITIZEN CENTER $0 $18,479 $7,240 $34,280 $19,883 LIBRARY Maintenance and Repair (15-0444-01-00)0 6,000 3,324 18,959 6,500 Mtnc & Repair of Grounds (15-0444-02-00)500 0 55 0 600 Custodial Services (15-0444-03-00)0 20,032 8,045 0 28,614 LIBRARY $500 $26,032 $11,424 $18,959 $35,714 MUSEUM Maintenance and Repair Grounds (15-0445-01-00)0 8,884 514 5,700 2,500 Monitoring Alarm (15-0445-04-00)0 0 192 0 0 Custodial Services (15-0445-03-00)0 1,684 560 1,900 1,952 MUSEUM $0 $10,568 $1,266 $7,600 $4,452 ARBORETUM PARK Utilities (15-0446-06-00)0 840 267 865 1,300 Maintenance and Repair - Grounds (15-0446-01-00)100 0 33 600 400 Maintenance & Repair - Equipment & Structures (15-0446-05-00)0 200 0 0 500 ARBORETUM PARK $100 $1,040 $300 $1,465 $2,200 FLAG PARK Utilities (15-0447-06-00)0 180 40 186 190 Maintenance and Repair - Grounds (15-0447-01-00)0 0 0 900 100 Maintenance & Repair - Equipment & Structures (15-0447-05-00)0 900 733 0 800 FLAG PARK $0 $1,080 $773 $1,086 $1,090 FRIENDSHIP PARK Utilities (15-0448-06-00)0 960 394 0 2,000 Maintenance and Repair - Grounds (15-0448-01-00)200 20,000 0 1,000 1,500 Maintenance & Repair - Equipment & Structures (15-0448-05-00)0 500 0 1,000 1,000 FRIENDSHIP PARK $200 $21,460 $394 $2,000 $4,500 GUERBER PARK Utilities (15-0449-06-00)0 9,960 4,044 10,260 15,000 Maintenance and Repair - Grounds (15-0449-01-00)26,000 26,000 11,214 2,000 2,000 Maintenance & Repair - Equipment & Structures (15-0449-05-00)0 2,000 27 3,000 3,000 GUERBER PARK $26,000 $37,960 $15,285 $15,260 $20,000 HERITAGE PARK Utilities (15-0450-06-00)0 1,056 704 1,090 6,000 Maintenance and Repair - Grounds (15-0450-01-00)300 5,000 110 500 700 Maintenance & Repair - Equipment & Structures (15-0450-05-00)0 2,000 675 1,500 1,300 HERITAGE PARK $300 $8,056 $1,489 $3,090 $8,000 McDONALD'S PARK AND PATHWAY Utilities (15-0451-06-00)0 0 0 0 0 Maintenance and Repair - Grounds (15-0451-01-00)200 0 0 1,200 1,200 Maintenance & Repair - Equipment & Structures (15-0451-05-00)0 1,000 0 0 500 McDONALD'S PARK AND PATHWAY $200 $1,000 $0 $1,200 $1,700 MERRILL PARK Utilities (15-0452-06-00)0 6,768 2,747 6,970 7,125 Maintenance and Repair - Grounds (15-0452-01-00)1,000 0 0 2,000 2,000 Maintenance & Repair - Equipment & Structures (15-0452-05-00)0 2,000 169 2,000 2,000 MERRILL PARK $1,000 $8,768 $2,916 $10,970 $11,125 ORVAL KRASEN PARK Utilities (15-0453-06-00)0 1404 628 1,447 2,800 Maintenance and Repair - Grounds (15-0453-01-00)300 0 0 600 600 Maintenance & Repair - Equipment & Structures (15-0453-05-00)0 300 28 1,000 1,000 ORVAL KRASEN PARK $300 $1,704 $656 $3,047 $4,400 SPORTS COMPLEX Utilities (15-0454-06-00)0 6,468 2,819 6,665 9,700 Maintenance and Repair - Grounds (15-0454-01-00)5,500 0 907 5,500 5,500 Maintenance & Repair - Equipment & Structures (15-0454-05-00)0 1,000 42 2,000 2,000 SPORTS COMPLEX $5,500 $7,468 $3,768 $14,165 $17,200 TOWN ENTRANCE PARKS Utilities (15-0455-06-00)0 1,800 763 1,855 4,700 Maintenance and Repair - Grounds (15-0455-01-00)200 200 0 400 400 Maintenance & Repair - Equipment & Structures (15-0455-05-00)0 1,500 911 5,000 5,000 TOWN ENTRANCE PARKS $200 $3,500 $1,674 $7,255 $10,100 MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR General Mtnc Parks-Pathways (15-0437-20-00)114,325 0 60,548 114,325 121,085 Full Time Gen Mtnc Staff (15-0437-21-00)0 60,000 30,000 60,000 63,000 Holiday Lighting (15-0437-24-00)0 500 271 800 800 Hill Road Extension Annual Maintenance Costs 0 0 0 0 18,652 Materials & Supplies (15-0437-25-00)1,000 8,500 4,728 10,000 10,000 Paper Products (15-0437-26-00)0 13,000 4,094 13,000 13,000 Miscellaneous -Gen Mtnc & Repair of Grounds (15-0437-23-00)10,000 0 2,312 12,800 12,800 Back Flow Parts Replacement (15-0437-28-00)0 0 0 600 600 Snow Removal (15-0437-22-00)0 500 11 800 800 Greenbelt - Pathway Maintenance and Repair (15-0437-29-00)100,000 0 4,426 150,000 150,000 Drainage Ditch Repairs (15-0437-30-00)0 2,000 0 2,000 2,000 Irrigation Repair (16-0437-21-00)0 0 0 0 9,000 Asphalt Lots - Painting & Repair (15-0437-31-00)0 0 0 0 5,000 Trail sign replacement fund (16-0437-22-00)0 0 0 0 5,000 MISC GENERAL MAINTENANCE AND REPAIR $225,325 $84,500 $106,390 $364,325 $411,737 VEHICLE MAINTENANCE AND REPAIR Maintenance and Repair - City Vehicle (15-0413-24-00)1,000 1,000 1,511 2,000 3,500 Gas and Oil (15-0413-26-00)1,900 1,900 1,218 3,800 3,800 VEHICLE MTNC & REPAIR $2,900 $2,900 $2,729 $5,800 $7,300 STREET LIGHTS Utilities (15-0441-06-00)0 21,000 10,648 21,000 30,455 Street Light Replacement (16-0441-07-00)0 0 0 20,000 Maintenance and Repair (15-0441-05-00)0 3,000 2,597 8,000 8,000 STREET LIGHTS $0 $24,000 $13,245 $49,000 $38,455 CONTRACTS & AGREEMENTS Shop Lease-1/2 PR/Facilities 1/2 Water Dept (16-0416-01-00)0 0 0 7,380 7,602 Equipment Leasing (copy machines-printers) (15-0416-24-00)0 0 1,718 0 0 Scenic By-Way Utilities Agreement (15-0416-02-00)0 150 25 150 154 Water Shares - Assessment/Fees (15-0416-03-00)0 160 100 160 160 East Entry Sign/Water Agreement (15-0416-04-00)0 1,000 545 1,000 1,000 Back Flow Testing Agreement (16-0416-08-00)0 0 0 3,000 3,000 Roof Maintenance Contract (16-0416-06-00)0 0 0 1,550 1,720 HVAC Maintenance Contract (16-0416-07-00)0 0 0 5,000 5,500 Security Camera Service Agreement (15-0416-05-00)0 0 0 0 50 Maintenance Edge (Facility Dude) (16-0416-09-00)0 0 0 0 5,370 Granicus (15-0416-06-00)0 0 0 0 7,188 Alarm Monitoring Agreement (15-0416-07-00)0 0 0 0 3,000 CONTRACTS & AGREEMENTS $0 $1,310 $2,388 $18,240 $34,744 CAPITAL OUTLAY Library Security Camera (16-0465-02-00)0 0 0 12,500 0 CAPITAL OUTLAY $0 $0 $0 $12,500 $0 PARKS & PATHWAYS DEVELOPMENT Master Plan for Parks & Pathways (15-0472-02-00)6,000 0 0 0 20,000 PARKS & PATHWAYS DEVELOPMENT $6,000 $0 $0 $0 $20,000 PROGRAMS & RECREATION: *(PT) Mayor's Cup Golf Tournament (15-0414-02-00)0 3,500 0 1,000 1,000 Community Promotion/Special Events (16-0414-01-00)0 0 0 5,000 6,000 Community Promotion/Special Events-Fireworks (16-0414-02-00)0 0 0 15,000 15,000 PROGRAMS & RECREATION:$0 $3,500 $0 $21,000 $22,000 TOTAL PR - FACILITIES BUDGET:$363,053 $450,803 $252,068 $1,072,184 $1,306,342 CURRENT & FUTURE BUDGET REQUESTS AS PRESENTED 7/10/13: PRIORITY NO. 1 TOTAL INTERIOR LIGHT REPLACEMENT-SENIOR CENTER (15-0443-07-00)0 0 0 3,100 0 SIDEWALK TRIP HAZARDS (15-0456-01-00)0 0 0 6,300 0 PLAYGROUND CRIBBING REPLACEMENT (16-0448-02-00)0 0 0 20,000 0 REMOVE PAVEMENT AND RESURFACE TRAIL (16-0452-02-00)0 0 0 10,000 0 TRAIL MAP DESIGN AND PRINTING (16-0471-01-00)0 0 0 6,000 0 LAGUNA POINTE TRAIL SIGNS (16-0471-02-00)0 0 0 5,000 0 STIERMAN TRAIL REPAIR (16-0471-03-00)0 0 0 5,500 0 $2,500 REPAIR FENCE SOUTHEND OF PARK 0 0 0 0 0 GOLDMAN PROPERTY WEEDING (16-0437-19-00)0 0 0 560 0 GRASS VIEWING AREA MAINTENANCE AND MOWING (16-0454-02-00)0 0 0 6,200 0 FLOW TRAIL CREATION 0 0 0 0 0 UPGRADE PUMP STATION FILTER CLEANING (16-0452-04-00)0 0 0 2,500 0 PRIORITY NO. 1 SUBTOTAL:$0 $0 $0 $65,160 $0 PRIORITY NO. 2 TOTAL ROOF REPAIR LIBRARY (15-0444-06-00)0 0 0 10,603 0 SIGN REPAIR OVERHEAD EAGLE ROAD (15-0456-02-00)0 0 0 12,500 0 BOLLARD REPLACEMENTS-LIBRARY (15-0444-05-00)0 0 0 2,200 0 REPLACE LOOSE AND MISSING SHINGLES (16-0453-02-00)0 0 0 4,000 0 RENOVATE SPRINLER SYS BY SKATEPARK/DIRT JUMPS (16-0454-04-00)0 0 0 5,000 0 ADD PAVERS AROUND DRINKING FOUNTAIN (16-0449-02-00)0 0 0 2,000 0 RECREATION STAFF INTERN (16-0433-19-00)0 0 0 0 0 $6,000 GARBAGE CAN/BUTT DISPOSAL 0 0 0 0 0 LANDSCAPING ALONG ROADWAYS (16-0454-05-00)0 0 0 28,000 0 PRIORITY NO. 2 SUBTOTAL:$0 $0 $0 $64,303 $0 PRIORITY NO. 3 TOTAL ROOF REPAIR SENIOR CENTER (15-0443-05-00)0 0 0 630 0 UPGRADE SOUND SYSTEM (15-0442-05-00)0 0 0 46,200 0 GLASS RECYCLING ENCLOSURE (15-0465-01-00)0 0 0 20,000 0 GREENBELT TRAIL SIGNS (16-0471-04-00)0 0 0 5,000 0 REPAIR FENCE AROUND POND (16-0446-02-00)0 0 0 1,000 0 REPAINT TABLES (16-0446-03-00)0 0 0 1,000 0 REPAIR FENCE AROUND PARK (16-0454-06-00)0 0 0 7,000 0 $2,000 REPLACE MAGLOCK TIMER IN MAINTENANCE ROOM 0 0 0 0 0 TURF IMPROVEMENT (16-0449-03-00)0 0 0 5,000 0 ENTRANCE SIGN (15-0443-06-00)0 0 0 5,000 0 PRIORITY NO. 3 SUBTOTAL:$0 $0 $0 $90,830 $0 AMENDED BUDGET ALLOCATIONS 12/10/13 CITY HALL FRONT DOOR LOCKING SYSTEM (15-0442-06-00)0 0 0 9,500 0 LIBRARY SIDEWALK JOINT FILLING (15-0444-07-00)0 0 0 4,600 0 DOWNTOWN REE REPLACEMENT & IRRIGATION RPR (15-0456-03-00)0 0 0 30,000 0 LIBRARY INTERIOR PAINTING (15-0444-08-00)0 0 0 5,000 0 AWNINGS FOR LIBRARY (15-0444-09-00)0 0 0 2,500 0 CITY HALL WORK SPACE IMPROVEMENTS (15-0442-07-00)0 0 0 6,600 0 AMENDED BUDGET ALLOCATIONS $0 $0 $0 $58,200 $0 TOTAL PR - FACILITIES BUDGET:$363,053 $450,803 $252,068 $1,072,184 $1,306,342 TOTAL CURRENT & FUTURE BUDGET REQUESTS: $0 $0 $0 $220,293 $0 TOTAL AMENDED BUDGET ALLOCATIONS 12/10/13:$0 $0 $0 $58,200 $0 TOTAL PR/FACILITIES AMENDED BUDGET:$363,053 $450,803 $252,068 $1,350,677 $0 TOTAL PR-FACILITIES BUDGET:$1,306,342 FY 13/14 PROJECTS NOT COMPLETED - CARRIED OVER: PLAYGROUND CRIBBING REPLACEMENT (16-0448-02-00)20,000 FRI REMOVE PAVEMENT AND RESURFACE TRAIL (16-0452-02-00)10,000 MER LAGUNA POINTE TRAIL SIGNS (16-0471-02-00)5,000 TR SIGN REPAIR OVERHEAD EAGLE ROAD (15-0456-02-00)12,500 ENTP RENOVATE SPRINLER SYS BY SKATEPARK/DIRT JUMPS (16-0454-04-00)5,000 SPOR ADD PAVERS AROUND DRINKING FOUNTAIN (16-0449-02-00)2,000 GUER UPGRADE SOUND SYSTEM (15-0442-05-00)46,200 CH GLASS RECYCLING ENCLOSURE (15-0465-01-00)20,000 CH GREENBELT TRAIL SIGNS (16-0471-04-00)5,000 TR REPAIR FENCE AROUND PARK (16-0454-06-00)7,000 SPOR TURF IMPROVEMENT (16-0449-03-00)5,000 GUER ENTRANCE SIGN (15-0443-06-00)5,000 SEN DOWNTOWN REE REPLACEMENT & IRRIGATION RPR (15-0456-03-00)30,000 TWN LIBRARY INTERIOR PAINTING (15-0444-08-00)5,000 LIB TOTAL FY 13/14 PROJECTS NOT COMPLETED - CARRIED OVER:$177,700 PROJECT 2015 - 1 SECURITY CAMERA 0 SPOR SIDEWALK TRIP HAZARDS (15-0456-01-00)2,000 SDW 2ND PHASE STIERMAN TRAIL REPAIR (16-0471-03-00)7,500 TR REPLACE AND REPAIR DRINKING FOUNTAINS 0 PARKS REPLACEMENT TRUCK 3/4 TON (16-0457-01-00)30,000 FLEET SNOWPLOW (16-0457-02-00)6,000 FLEET FIRE ALARMS (15-0457-01-00)10,000 MUS/SEN 9 MONTH TRAIL WORK/VOLUNTEER COORDINATOR 0 STAFF TOTAL PROJECT 2015 -1 $55,500 PROJECT 2015 - 2 MANAGE BMX TURF (16-0458-01-00)2,900 SPOR ELECTRICAL OUTLETS SPORTS COMPLES 0 SPOR CHIP REPLACEMENT FOR PLAYGROUNDS (16-0458-02-00)7,000 OK/FRI INTERIOR REPAIRS, UPGRADES & FRONT ENTRANCE IMPROVEMENTS 0 MUS PLAYGROUND EQUIPMENT UPGRADE 0 OK LANDSCAPE FRONT ENTRANCE (16-0458-03-00)7,000 LIB TOTAL PROJECTS 2015 -2 $16,900 PROJECTS 2015 - 3 LANDSCAPING AROUND CITY HALL CAMPUS (16-0459-01-00)5,000 CH REPLACEMENT WOOD FOR PICNIC TABLES (16-0459-02-00)5,000 PARKS TURF IMPROVEMENT (16-0459-03-00)5,000 GUER EXPANSION OF FENCING (16-0459-04-00)8,000 SPOR BULLETIN BOARDS 0 PARKS CARPET 0 LIB COMMUNITY GARDENS 0 LIB UPGRADES-PRESENTATION CAPABILITIES-CONF RMS (15-0459-01-00)9,600 CH SHADE COVER OVER EQUIPMENT 0 MER WAREHOUSE OFFICE FOR FIELD STAFF (16-0459-05-00)4,000 PARKS TOTAL PROJECTS 2015 -3 $36,600 AMENDED BUDGET 2-10-15 RECREATIONAL ACTIVITY GUIDE PRINTING (16-0413-06-01)11,000 ADMIN GREENBELT PAVING (16-0471-05-00 19,000 TR RESERVE FUND: PARK/REC PROPOSED PROJECTS (16-0417-01-00)100,500 FUTURE ACTIVITIES INCLUDING (16-0417-02-00)102,241 Purchase a van, celebration/marathon for opening of Greenbelt, Comp Plan review and new location for Sheriff's Department TOTAL AMENDED BUDGET PROJECTS $232,741 SUMMARY TOTAL PR - FACILITIES BUDGET:$1,306,342 TOTAL FY 13/14 PROJECTS NOT COMPLETED - CARRIED OVER:$177,700 PRIORITIES PRIORITY NO. 1:$55,500 PRIORITY NO. 2:$16,900 PRIORITY NO. 3 $36,600 TOTAL PRIORITIES:$109,000 TOTAL AMENDED BUDGET PROJECTS:$232,741 SUMMARY TOTAL $1,825,783 Parks/Rec - Facilities Department FY 14/15 AMENDED BUDGET APPROVED 2/10/15 EXPENDITURES Major Objects and Subobjects AMENDED FY 14/15 Budget Line item cost OPERATING COSTS PERSONNEL Salaries - Full Time (16-0433-10-00) 160,012 3% COLA Merit Increase Proposed (16-0433-17-00)7,399 Merit Increase for Director, Mtnc Supervisor, Admin Clerk, Mtnc Specialist Trail Work/Volunteer Coordinator & Mtnc (16-0433-10-00) 41,000 Full time - $19.71/HR + Benefits = $23,387 including PERSI and Insurance=$64,386 Overtime - Staff (16-0433-11-00)9,300 Salaries - Seasonal (16-0433-18-00) 17,280 1440 Hours @ $12/hr FICA (16-0433-21-00)17,977 PERSI (16-0433-22-00)27,141 HRA Billing-Premium Reimbursement (16-0433-23-00)3,485 HRA Admin Fee (16-433-23-01)48 Work Comp (16-0433-24-00)8,485 Insurance (16-0433-25-00)56,755 TOTAL FULL TIME PERSONNEL:$348,882 **PERSONNEL - FY 13/14 AMENDED BUDGET Project Employee including benefits 10,020 DO NOT USE 8,966 Base Wage - Project employee (street tree, light, and pathway mapping) 1,054 Benefits - Part Time This postion carried over from FY 13/14 - Not hired TOTAL PROJECT EMPLOYEE $10,020 **PERSONNEL - FY 13/14 AMENDED BUDGET Recreation Staff Intern including benefits (16-0433-19-00)9,387 DO NOT USE 8,400 600 hrs @ $14 pr/hr Part Time - Duties include ground work on implementing Rec Programs This position carried over from FY 13/14 - not Hired 987 Benefits TOTAL PROJECT EMPLOYEE $9,387 Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS RESTRICTED FUNDS Awin Management(BFI) Education-Add Srvs (16-0415-01-00)60,824 DO NOT USE 60,824 Based on FY 13/14 Collections & Expenditures + Carry Over Trees, light poles, sidewalks - Replacement Fund (16-0415-02-00)149,000 DO NOT USE 149,000 $100,000 from FY 13/14 Gateway Park Concession (16-0415-04-00)10,000 DO NOT USE Capital Improvements Skateboard Park 10,000 $20,000 - 1/2 Sports Complex & 1/2 Park Rec General Program Fees (16-0415-03-00)0 DO NOT USE 0 Security Deposits Park/Rec (16-0415-05-00)0 DO NOT USE 0 Street Light Replacement (16-0415-02-00)0 DO NOT USE 0 $20,000 added to trees, light poles, sidewalks Replacement Fund SUBTOTAL RESTRICTED FUNDS $219,824 ADMINISTRATION Office Supplies (16-0413-05-00)500 DO NOT USE 500 $200 Increase Printing, Duplication, and Publishing (16-0413-06-00)2,200 DO NOT USE 2,200 Legal Advertising and Publication (16-0413-08-00)240 DO NOT USE 240 Training (16-0413-12-00)250 DO NOT USE 250 Travel and Per Diem (16-0413-13-00)1,000 DO NOT USE 1,000 For IRPA Conference Professional Dues (16-0413-14-00)300 DO NOT USE 300 Shop Utilities - 1/2 PR/Facilities 1/2 Water Department (16-0413-18-00)1,022 DO NOT USE 1,022 2.17% Increase Telephone and Communications (16-0413-19-00)1,236 DO NOT USE 1,236 3% increase Maintenance and Repair - Office Equip, Software (16-0413-23-00) 0 DO NOT USE 0 Miscellaneous (16-0413-25-00)0 DO NOT USE 0 Refunds Park Reservations (16-0413-27-00)300 DO NOT USE 300 Resource Materials (16-0413-28-00)1,000 DO NOT USE 1,000 Public Relations (16-0413-29-00)3,000 DO NOT USE 3,000 SUBTOTAL ADMINISTRATION $11,048 CITY HALL Maintenance and Repair (15-0442-01-00)6,000 DO NOT USE 6,000 Mtnc & Repair Grounds (15-0442-02-00)300 DO NOT USE 300 Took $300 from Maintenance and Repair (15-0422-01) Custodial Services (15-0442-03-00)26,281 DO NOT USE 22,969 3% Increase - 3 days a week - $22,300 3,312 3% - Door Mat Cleaning - $3,216 SUBTOTAL CITY HALL $32,581 SENIOR CITIZEN CENTER Maintenance and Repair (15-0443-01-00)1,500 DO NOT USE 1,500 Mtnc & Repair of Grounds (15-0443-02-00)400 DO NOT USE 400 Increase - nothing budgeted for FY 13/14 Custodial Services (15-0443-03-00)17,983 DO NOT USE 3 Days a Week Cleaning 17,983 3% Increase - 3 Days a Week Cleaning SUBTOTAL SENIOR CITIZEN CENTER $19,883 LIBRARY Maintenance and Repair (15-0444-01-00)6,500 DO NOT USE 6,500 Mtnc & Repair of Grounds (15-0444-02-00)600 DO NOT USE 600 Increase - nothing budgeted for FY 13/14 Custodial Services (15-0444-03-00)28,614 DO NOT USE 28,614 3% Increase - 6 Days a Week Cleaning SUBTOTAL LIBRARY $35,714 MUSEUM Maintenance and Repair (15-0445-01-00)2,500 DO NOT USE 2,500 General maintenance and repair Alarm Services (15-0445-01-00)0 DO NOT USE 0 Custodial Services (15-0445-03-00)1,952 DO NOT USE Carpet Cleaning & Refinishing Vinyl Floors 1,952 3% Increase - 2 Days a Month Cleaming SUBTOTAL MUSEUM $4,452 ARBORETUM PARK Utilities (15-0446-06-00)1,300 DO NOT USE 1,300 Historically under budgeted. $865 FY 13/14 - Based on FY 13/14 actuals Maintenance and Repair - Grounds (15-0446-01-00)400 DO NOT USE 400 Repair of Grounds Maintenance & Repair - Equipment & Structures (15-0446-05-00)500 DO NOT USE 500 Increase - nothing budgeted for FY 13/14 SUBTOTAL ARBORETUM PARK $2,200 FLAG PARK Utilities (15-0447-06-00)190 DO NOT USE Lights 190 2.17% Increase Maintenance and Repair - Grounds (15-0447-01-00)100 DO NOT USE 100 Decreased $800 moved to 15-0447-05 Maintenance & Repair - Equipment & Structures (15-0447-05-00)800 DO NOT USE 800 SUBTOTAL FLAG PARK $1,090 FRIENDSHIP PARK Utilities (15-0448-06-00)2,000 DO NOT USE 2,000 Historically under budgeted. $0 FY 13/14 Maintenance and Repair - Grounds (15-0448-01-00)1,500 DO NOT USE 1,500 $500 Increase due to prior year expenses & current year projection Maintenance & Repair - Equipment & Structures (15-0448-05-00)1,000 DO NOT USE 1,000 SUBTOTAL FRIENDSHIP PARK $4,500 GUERBER PARK Utilities (15-0449-06-00)15,000 DO NOT USE 15,000 Historically under budgeted. $10260 FY 13/14 - Based on FY 13/14 actuals Maintenance and Repair - Grounds (15-0449-01-00)2,000 DO NOT USE 2,000 Maintenance & Repair - Equipment & Structures (15-0449-05-00)3,000 DO NOT USE 3,000 SUBTOTAL GUERBER PARK $20,000 HERITAGE PARK Utilities (15-0450-06-00)6,000 DO NOT USE 6,000 Historically under budgeted. $1090 FY 13/14 - Based on FY 13/14 actuals Maintenance and Repair - Grounds (15-0450-01-00)700 DO NOT USE 700 $200 Increase due to prior year expenses & current year projection Maintenance & Repair - Equipment & Structures (15-0450-05-00)1,300 DO NOT USE 1,300 $200 Decrease SUBTOTAL HERITAGE PARK $8,000 McDONALD'S PARK AND PATHWAY Utilities (15-0451-06-00)0 DO NOT USE 0 Maintenance and Repair - Grounds (15-0451-01-00)1,200 DO NOT USE 1,200 Maintenance & Repair - Equipment & Structures (15-0451-05-00)500 DO NOT USE 500 $500 Increase due to no funding FY 13/14 SUBTOTAL McDONALD'S PARK AND PATHWAY $1,700 MERRILL PARK Utilities (15-0452-06-00)7,125 DO NOT USE 7,125 Historically under budgeted. $6970 FY 13/14 - Based on FY 13/14 actuals Maintenance and Repair - Grounds (15-0452-01-00)2,000 DO NOT USE 2,000 Maintenance & Repair - Equipment & Structures (15-0452-05-00)2,000 DO NOT USE 2,000 SUBTOTAL MERRILL PARK $11,125 ORVAL KRASEN PARK Utilities (15-0453-06-00)2,800 DO NOT USE 2,800 Historically under budgeted. $1447 FY 13/14 - Based on FY 13/14 actuals Maintenance and Repair - Grounds (15-0453-01-00)600 DO NOT USE 600 Maintenance & Repair - Equipment & Structures (15-0453-05-00)1,000 DO NOT USE 1,000 SUBTOTAL ORVAL KRASEN PARK $4,400 SPORTS COMPLEX Utilities (15-0454-06-00)9,700 DO NOT USE 9,700 Historically under budgeted. $6665 FY 13/14 - Based on FY 13/14 actuals Maintenance and Repair - Grounds (15-0454-01-00)5,500 DO NOT USE 5,500 Maintenance & Repair - Equipment & Structures (15-0454-05-00)2,000 DO NOT USE 2,000 SUBTOTAL SPORTS COMPLEX $17,200 TOWN ENTRANCE PARKS Utilities (15-0455-06-00)4,700 DO NOT USE 4,700 Historically under budgeted. $1855 FY 13/14 - Based on FY 13/14 actuals Maintenance and Repair - Grounds (15-0455-01-00)400 DO NOT USE 400 General Maintenance & Repair - Equipment & Structures (15-0455-05-00)5,000 DO NOT USE 5,000 SUBTOTAL TOWN ENTRANCE PARKS $10,100 TOTAL UTILITIES, MTNC REPAIR GROUNDS & STRUCTURES Custodial Services $74,830 Utilities $48,815 Maintenance and Repair $16,500 Maintenance and Repair - Grounds $15,700 Maintenance & Repair - Equipment & Structures $17,100 TOTAL UTILITIES, MTNC REPAIR GROUNDS & STRUCTURES $172,945 MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR General Mtnc Parks-Pathways (16-0437-20-00)121,085 DO NOT USE 121,085 Summer Lawns Contract-Increase $560 Goldman, $6200 additional Sports Complex Turf Full Time Gen Mtnc Staff (15-0437-21-00)63,000 DO NOT USE 63,000 Summer Lawns Contract-Increase 5% if same staff is used otherwise remain at $60,000 Holiday Lighting (15-0437-24-000 800 DO NOT USE 800 Hill Road Extension Annual Maintenance Costs 18,652 DO NOT USE 18,652 Materials & Supplies (15-0437-25-00)10,000 DO NOT USE 10,000 Paper Products (15-0437-26-00)13,000 DO NOT USE 13,000 Miscellaneous -Gen Mtnc & Repair of Grounds (15-0437-23-00)12,800 DO NOT USE 12,800 Back Flow Parts Replacement (15-0437-28-00)600 DO NOT USE 600 Snow Removal (15-0437-22-00)800 DO NOT USE 800 Greenbelt - Pathway Maintenance and Repair (15-0437-29-00)150,000 DO NOT USE 150,000 Drainage Ditch Repairs (15-0437-30-00)2,000 DO NOT USE 2,000 Irrigation Repair (16-0437-21-00)9,000 DO NOT USE 9,000 New Budget item allows for irrigation repairs to be tracked Asphalt Lots - Painting & Repair (15-0437-31-00)5,000 DO NOT USE 5,000 New Bdget item allows for repairs to be tracked. Creates a PM program for these assets Trail sign replacement fund (16-0437-22-00)5,000 DO NOT USE 5,000 This was budgeted as a prioriety item last year with request to add to this FY SUBTOTAL MISC GENERAL MAINTENANCE AND REPAIR $411,737 VEHICLE MAINTENANCE AND REPAIR Maintenance and Repair - City Vehicle (15-0413-24-00)3,500 DO NOT USE 3,500 $1500 increase due to tire replacement Gas and Oil (15-0413-26-00)3,800 DO NOT USE 3,800 SUBTOTAL VEHICLE MTNC & REPAIR $7,300 STREET LIGHTS Utilities (15-0441-06-00)30,455 DO NOT USE 30,455 Increase 2.17% Plus $900 for new lights on Hill Road Maintenance and Repair (15-0441-05-00)8,000 DO NOT USE 8,000 SUBTOTAL STREET LIGHTS $38,455 CONTRACTS & AGREEMENTS Shop Lease-1/2 PR/Facilities 1/2 Water Dept (16-0416-01-00)7,602 DO NOT USE 7,602 Added $222 Half of Increase Equipment Leasing (copy machines-printers) (15-0416-24-00)0 DO NOT USE 0 Scenic By-Way Utilities Agreement (15-0416-02-00)154 DO NOT USE 154 2.17% increase Water Shares - Assessment/Fees (15-0416-03-00)160 DO NOT USE 160 East Entry Sign/Water Agreement (15-0416-04-00)1,000 DO NOT USE 1,000 Back Flow Testing Agreement (16-0416-08-00)3,000 DO NOT USE 3,000 Roof Maintenance Contract (16-0416-06-00)1,720 DO NOT USE 1,720 Increase of $170 - adding Museum roof to contract HVAC Maintenance Contract (16-0416-07-00)5,500 DO NOT USE 5,500 Increase of $500 due to increased PM required Security Camera Service Agreement (15-0416-05-00)50 DO NOT USE 50 New agreement for updates to system that ws installed in FY 13/14 Maintenance Edge (Facility Dude) (16-0416-09-00)5,370 DO NOT USE 5,370 New annual maintenance management system Granicus (15-0416-06-00)7,188 DO NOT USE 7,188 City Council Streaming Meetings provider Alarm Monitoring Agreement (15-0416-07-00)3,000 DO NOT USE 3,000 Had not been budgeted in FY 12/13 SUBTOTAL CONTRACTS & AGREEMENTS $34,744 CAPITAL OUTLAY Library Security Camera (16-0465-02-00)0 DO NOT USE 0 Funded FY 13/14 - I am requestig camera for Sports Complex this year - presented last year SUBTOTAL CAPITAL OUTLAY $0 PARKS & PATHWAYS DEVELOPMENT Master Plan for Parks & Pathways (15-0472-02-00)20,000 DO NOT USE 20,000 To fund Pathway/Trails portion of the Parks/Pathway Master Plan-Park Fund reduced SUBTOTAL PARKS & PATHWAYS DEVELOPMENT $20,000 PROGRAMS & RECREATION: Mayor's Cup Golf Tournament (16-0414-03-00)1,000 DO NOT USE 1,000 Community Promotion/Special Events (16-0414-01-00)6,000 DO NOT USE 6,000 To be used to defray the costs of the Events. Increased $1000 for additional events Community Promotion/Special Events-Fireworks (16-0414-02-00)15,000 DO NOT USE 15,000 Same as FY 13/14 SUBTOTAL PROGRAMS & RECREATION $22,000 TOTAL PR - FACILITIES BUDGET:$1,306,342 FY 13/14 PROJECTS NOT COMPLETED - CARRIED OVER: PLAYGROUND CRIBBING REPLACEMENT (16-0448-02-00)20,000 FRI REMOVE PAVEMENT AND RESURFACE TRAIL (16-0452-02-00)10,000 MER LAGUNA POINTE TRAIL SIGNS (16-0471-02-00)5,000 TR SIGN REPAIR OVERHEAD EAGLE ROAD (15-0456-02-00)12,500 ENTP RENOVATE SPRINLER SYS BY SKATEPARK/DIRT JUMPS (16-0454-04-00)5,000 SPOR ADD PAVERS AROUND DRINKING FOUNTAIN (16-0449-02-00)2,000 GUER UPGRADE SOUND SYSTEM (15-0442-05-00)46,200 CH GLASS RECYCLING ENCLOSURE (15-0465-01-00)20,000 CH GREENBELT TRAIL SIGNS (16-0471-04-00)5,000 TR REPAIR FENCE AROUND PARK (16-0454-06-00)7,000 SPOR TURF IMPROVEMENT (16-0449-03-00)5,000 GUER ENTRANCE SIGN (15-0443-06-00)5,000 SEN DOWNTOWN REE REPLACEMENT & IRRIGATION RPR (15-0456-03-00)30,000 DWN TWN LIBRARY INTERIOR PAINTING (15-0444-08-00)5,000 LIB TOTAL FY 13/14 PROJECTS NOT COMPLETED - CARRIED OVER:$177,700 PROJECTS 2015 -1 SECURITY CAMERA 0 SPOR Moved to Park Impact Fee Fund SIDEWALK TRIP HAZARDS (15-0456-01-00)2,000 SDW 2ND PHASE STIERMAN TRAIL REPAIR (16-0471-03-00)7,500 TR REPLACE DRINKING FOUNTAINS 0 PARKS Moved to Park Impact Fee Fund - Replace Drinking Fountains REPLACEMENT TRUCK 3/4 TON (16-0457-01-00)30,000 FLEET SNOWPLOW (16-0457-02-00)6,000 FLEET FIRE ALARMS (15-0457-01-00)10,000 MUS/SEN 9 MONTH TRAIL WORK/VOLUNTEER COORDINATOR 0 STAFF 6/26/14 Moved to Personnel - Full Time Employee CC 6/24/14 TOTAL PROJECTS 2015 -1 $55,500 PROJECTS 2015 -2 MANAGE BMX TURF (16-0458-01-00)2,900 SPOR ELECTRICAL OUTLETS SPORTS COMPLES 0 SPOR Moved to Park Impact Fee Fund CHIP REPLACEMENT FOR PLAYGROUNDS (16-0458-02-00)7,000 OK/FRI INTERIOR REPAIRS, UPGRADES & FRONT ENTRANCE IMPROVEMENTS 0 MUS Moved to FY 15/16 priorities PLAYGROUND EQUIPMENT UPGRADE 0 OK Moved to Park Impact Fee Fund LANDSCAPE FRONT ENTRANCE (16-0458-03-00)7,000 LIB Reduced from $11,100 TOTAL PROJECTS 2015 -2 $16,900 PROJECTS 2015 -3 LANDSCAPING AROUND CITY HALL CAMPUS (16-0459-01-00)5,000 CH Reduced from $8,000 REPLACEMENT WOOD FOR PICNIC TABLES (16-0459-02-00)5,000 PARKS TURF IMPROVEMENT (16-0459-03-00)5,000 GUER EXPANSION OF FENCING (16-0459-04-00)8,000 SPOR BULLETIN BOARDS 0 PARKS Moved to Park Impact Fee Fund CARPET 0 LIB $15,000 deleted COMMUNITY GARDENS 0 LIB Deleted from Priorities List UPGRADES-PRESENTATION CAPABILITIES-CONF RMS (15-0459-01-00)9,600 CH Reduced from $12,000 SHADE COVER OVER EQUIPMENT 0 MER Moved to Park Impact Fee Fund WAREHOUSE OFFICE FOR FIELD STAFF (16-0459-05-00)4,000 PARKS TOTAL PROJECTS 2015 -3 $36,600 AMENDED BUDGET 2-10-15 RECREATIONAL ACTIVITY GUIDE PRINTING (16-0413-06-01)11,000 ADMIN GREENBELT PAVING (16-0471-05-00 19,000 TR RESERVE FUND: PARK/REC PROPOSED PROJECTS (16-0417-01-00)100,500 FUTURE ACTIVITIES INCLUDING (16-0417-02-00)102,241 Purchase a van, celebration/marathon ofr opening of Greenbelt, Comp Plan review, and new location for Sheriff's Department TOTAL AMENDED BUDGET PROJECTS $232,741 SUMMARY TOTAL PR - FACILITIES BUDGET:$1,306,342 TOTAL FY 13/14 PROJECTS NOT COMPLETED - CARRY OVER:$177,700 TOTAL PRIORITY NO. 1:$55,500 TOTAL PRIORITY NO. 2:$16,900 TOTAL PRIORITY NO. 3 $36,600 TOTAL PRIORITIES:$109,000 AMENDED BUDGET TOTALS:$232,741 SUMMARY TOTAL $1,825,783 CAPITAL PROJECTS PARK FUND FY 2014/2015 CITY COUNCIL BUDGET MEETING 7/22/14 Major Objects and Subobjects FY 12/13 Budgeted FY 13/14 Budgeted FY 14/15 Budget REVENUE Carry Over (08-0390-00-00)$530,076 $846,869 $1,183,748 REVENUE: Development Impact Fees (08-0322-19-00) 32,300 246,681 266,682 Bank Interest (08-0371-25-00)1,100 1,500 1,500 REVENUE: $33,400 $248,181 $268,182 TOTAL REVENUE: $563,476 $1,095,050 $1,451,930 EXPENDITURES Master Plan (08-0439-01-00)0 80,000 60,000 Construction Projects-Misc (08-0438-35-00)328,476 275,050 450,000 Capital Improvement (08-0438-36-00)200,000 510,000 439,880 Operation Reserve NEW 0 0 254,500 Eagle Sports Complex (08-0472-01-00)35,000 230,000 247,550 EXPENDITURES:563,476 1,095,050 $1,451,930 TOTAL EXPENDITURES: $563,476 $1,095,050 $1,451,930 CAPITAL PROJECTS PARK FUND FY 2014/2015 ADOPTED BY THE CC ON 7/22/14 12/29/14 REVISED - IN BOLD Major Objects and Subobjects FY 14/15 Line item cost REVENUE Carry Over (08-0390-00-00)$1,183,748 REVENUE: Development Impact Fees (08-0322-19-00) 266,682 DO NOT USE 266,682 Based on collection of 200 Develeopment Impact Fees @ $1,333.41 Bank Interest (08-0371-25-00)1,500 DO NOT USE 1,500 TOTAL REVENUE: $268,182 TOTAL REVENUE CAPITAL PROJECTS PARK FUND:$1,451,930 EXPENDITURES Master Plan (08-0439-01-00)60,000 DO NOT USE 60,000 Balance from $80,000 FY 13/14 Budget - $20,000 put in PR Budget to fund Pathway/Trail side of Master Plan Construction Projects-Misc (08-0438-35-00)450,000 DO NOT USE 0 Park Parking and Park Trails for Lakemoor 150,000 Parking/Bathroom at Mace Park 300,000 Guerber Park Irrigation - Field Improvement Capital Improvement (08-0438-36-00)439,880 DO NOT USE 12/29/14 take $40,000 out of Westside Park/Sports Complex $404,380 - put in Master Plan s/b $60,000 364,380 Westside Park/Sports Complx ballfields, soccer fields, community swimming pool & etc. to be determined 9,000 Security Camera - Sports Complex 15,000 Replace Drinking Fountains - Parks 2,000 Electrical Outlets - Sports Complex 35,000 New Playground Equipment - Ok Park 11,500 Bullentin Boards at all Parks 3,000 Shade Cover Over Equipment - Merrill Park Operation Reserve NEW 254,500 DO NOT USE 254,500 Eagle Sports Complex Development (08-0472-01-00)247,550 DO NOT USE 200,000 Storage/Bathroom Building - Sports Complex 47,550 Skill Park Sports Complex TOTAL EXPENDITURES:$1,451,930 Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS WATER FUND FY 2014/2015 CITY COUNCIL BUDGET MEETING 7/22/14 Major Objects and Subobjects FY 12/13 Budget FY 13/14 Budget FY 13/14 Budget REVENUE CARRY OVER (60-0390-00-00)$648,592 $465,184 $363,641 RESERVE FUND: Reserve for Water System R&M (60-0346-57-00)45,930 0 32,515 Reserve for Equipment & Building Replacement (60-0346-58-00)43,480 0 5,550 TOTAL RESERVE :$89,410 $0 $38,065 RESTRICTED FUNDS REVENUE: METER SETS: *Hook-Up Fees-City ($850 each)(Based on 10 Connections) (60-0346-60-00)8,500 42,500 0 TOTAL METER SETS:$8,500 $42,500 $0 STL FEES (SUPPLY TRUNK LINE): Carry Forward from previous fiscal years (60-0346-59-01)112,900 110,700 358,662 Supply Trunk Line fee (STL)(75 Customers @ $2,100.00) (60-0346-59-00)0 0 105,000 TOTAL STL FEES:$112,900 $110,700 $463,662 DEQ LOAN FUNDS: DEQ LOAN FUNDS (60-0370-01-00)0 0 0 TOTAL DEQ LOAN FUNDS:$0 $0 $0 TOTAL RESTRICTED FUNDS REVENUE $121,400 $153,200 $463,662 OTHER REVENUE: Hook-Up Fees-City ($891 each)(Based on 75 New Connections)(60-0346-60-00)0 0 67,275 Misc Revenue - Water Sys Insp, Reimburseables (60-0383-01-00)0 0 0 Misc Revenue - Eng Plan Rev, Reimburseables (60-0383-02-00)0 0 0 Misc Revenue - Attorney, Reimburseables (60-0383-04-00)0 0 0 Water Construction Equivalency (WCE) Fees (60-0355-01-00)4,000 4,000 20,000 Late Comer's Fee (Development Agreement) (60-0346-62-00)0 0 0 Billing Revenue (60-0347-01-00)333,100 338,184 357,001 Other Revenue (60-0347-02-00)2,460 3,480 4,920 Reconnect Fees (60-0347-03-00)320 600 600 Delinquent Fees (60-0347-04-00)200 7,200 7,200 Miscellaneous Revenue (60-347-05-00)300 300 500 System Enhancement Fee (60-0347-06-00)192,000 192,000 192,000 Bank Interest (60-0371-25-00)3,600 1,920 1,440 TOTAL OTHER REVENUES:$535,980 $547,684 $650,936 TOTAL WATER FUND REVENUE $1,395,382 $1,166,068 $1,516,304 EXPENDITURES RESERVE FUND: Reserve for Water System R&M (60-0438-02-00)273,732 32,515 5,000 Reserve for Equipment & Building Replacement (60-0438-03-00)247,594 0 5,000 Reserve for Emergency Replacement Items (60-0438-18-00)0 0 10,000 Reserve for Capital Meter Replacement (60-0438-09-00)15,000 0 0 TOTAL RESERVE FUND:$536,326 $32,515 $20,000 RESTRICTED FUNDS EXPENDITURES: METER SETS: Meter Sets (New) (60-0438-08-00)8,500 42,500 0 TOTAL METER SETS:$8,500 $42,500 $0 STL FEES (SUPPLY TRUNK LINE): Water System Expansion - STL Fees (60-0437-01-00)112,900 110,700 238,662 Capital Expenditures (60-0437-02-00)0 0 0 Refund of STL Fees (60-0437-03-00)0 0 25,000 TOTAL STL FEES:$112,900 $110,700 $263,662 DEQ LOAN FUNDS: Administrative (60-0435-01-00)0 0 0 Engineering Fees (60-0435-02-00)0 0 0 TOTAL DEQ LOAN FUNDS:$0 $0 $0 TOTAL RESTRICTED FUND EXPENDITURES:$121,400 $153,200 $263,662 PERSONNEL: Salaries - Full Time (60-0433-10-00) 185,861 160,128 196,175 Part Time (60-0433-10-01)0 5,408 27,246 On-Call Time (60-0433-10-02)0 5,600 6,000 Overtime (60-0433-11-00)5,000 5,000 5,500 FICA (60-0433-21-00)14,218 13,474 17,971 PERSI (60-0433-22-00)19,743 20,413 24,915 HRA Admin Fee (60-0433-23-01)120 2,851 120 HRA Billing-Premium Reimbursement (60-0433-23-00)2,851 120 4,049 Insurance (60-0433-25-00)30,604 34,434 48,904 Work Comp (60-0433-24-00-00)6,109 5,241 6,243 TOTAL PERSONNEL:$264,506 $252,669 $337,123 OPERATIONS & MAINTENANCE: Meter Sets (New Customers) (60-0438-08-00)0 0 24,375 Office Supplies (60-0434-15-00)700 834 874 Telecommunications / SCADA (60-0434-19-00)5,000 5,000 7,400 Advertising and Publications (60-0434-20-00)500 500 500 Travel-Meetings-Education (60-0434-22-00)2,350 2,500 3,900 Dues and Subscriptions (60-0434-23-00)1,300 1,300 2,200 Mtnc Equip (computers/copiers) & Software Support (60-0434-25-00)14,800 14,800 4,300 Tools & Equipment (60-0434-26-00)10,000 5,000 5,000 Miscellaneous (60-0434-26-01)10,000 5,550 4,500 Postage (60-0434-27-00)100 100 100 Liability Insurance (60-0434-41-00)4,100 4,100 4,100 Utilities - Security Systems (60-0434-52-02)0 0 0 Public Drinking Water Fees (60-0434-53-01)6,000 6,000 6,400 Permits and Fees (60-0434-53-03)800 900 1,500 Water Repair and Maintenance (lines,meters,etc) (60-0434-58-00)30,000 16,000 16,000 Water Repair and Maintenance (pumps,wells,chemical) (60-0434-58-01)0 0 16,000 Chemicals and Equipment (60-0434-59-00)5,000 6,500 6,500 Power (60-0434-60-00)35,000 35,000 35,000 Uniforms/Laundry (60-0434-68-00)1,000 1,000 1,500 Testing - weekly, monthly, quarterly, annual (60-0435-56-00)7,000 7,000 7,000 Total Operations & Maintenance $133,650 $112,084 $147,149 CONTRACTS AND AGREEMENTS Engineering Services (60-0434-42-00)5,000 24,000 25,000 Legal Services (60-0434-42-01)25,000 25,000 25,000 Misc Legal Services (60-0434-42-02)0 50,000 50,000 Contract Services (Repair) (60-0434-43-01)25,000 25,000 25,000 Dig Line (60-0434-44-00)4,500 1,200 1,320 Auditor Services (60-0434-45-00)1,200 1,200 1,200 Billing Services (60-0434-47-00)12,000 12,000 13,100 Work Flow Management Software (60-000-00-00) NEW 0 0 1,350 Shop Lease (60-0434-50-00)7,000 7,000 9,700 Shop Utilities (60-0434-50-01)0 1,200 1,300 State Revolving Loan Payment (60-0436-01-00)182,000 182,000 182,000 TOTAL CONTRACTS AND AGREEMENTS:$261,700 $328,600 $334,970 VEHICLE OPERATIONS - LEASES Fuel and Lubricants (60-0420-01-00)15,000 15,000 15,000 Vehicles Repair and Maintenance (60-0420-03-00) (60-0434-24-00)1,500 3,000 4,000 TOTAL VEHICLE OPERATIONS - LEASES:$16,500 $18,000 $19,000 FIXED OPERATING COSTS Personnel $264,506 $252,669 $337,123 Operations and Maintenance $133,650 $112,084 $147,149 Contracts and Agreements $261,700 $328,600 $334,970 Vehicle Operations - Leases $16,500 $18,000 $19,000 TOTAL FIXED OPERATING COSTS:$676,356 $711,353 $838,242 CAPITAL OUTLAY: Equipment - Computers & etc. (60-0438-01-00)1,300 11,200 4,400 Vehicle (60-0434-77-00) 35,000 0 0 Meter Replacement Program 100 per year (60-0438-09-00) 0 32,500 32,500 Capital Construction Projects (60-0438-11-00)0 0 70,000 New Floating Feather Loop-Legacy (60-0438-05-00)0 39,300 0 New Linder Loop from Cabra Creet to North Star Charter (60-0438-05-01)0 100,000 200,000 Trunk Line frm Resv to Beacon Lt Hwy 0 0 0 Extend Water Lines (60-0438-05-00)0 0 0 Late Comer's Cost Reimbursement, DA (60-0438-06-00)0 0 0 WCE Reimbursement, Development Agreement (60-0439-01-00)0 0 0 Well House Construction (60-0434-80-00)0 5,000 17,500 Update Water Master Plan (60-0438-10-00)25,000 40,000 40,000 Update Water Mapping Records (60-0438-10-01)0 25,000 0 Operation/Compliance Plan Update (60-0438-12-00)0 0 0 Vehicle, 1 new truck (60-0438-13-00)0 0 30,000 TOTAL CAPITAL EXPENDITURES:$61,300 $253,000 $394,400 TOTAL RESERVE FUNDS:$536,326 $32,515 $20,000 TOTAL RESTRICTED FUNDS:$121,400 $153,200 $263,662 TOTAL FIXED OPERATING COSTS:$676,356 $711,353 $838,242 TOTAL CAPITAL EXPENDITURES:$61,300 $253,000 $394,400 TOTAL WATER FUND BUDGET:$1,395,382 $1,150,068 $1,516,304 WATER FUND FY 14/15 CITY COUNCIL BUDGET MEETING 7/22/14 Major Objects and Subobjects FY 14/15 Projected Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS REVENUE CARRY OVER (60-0390-00-00)$363,641 FY 13/14 $465,184 RESERVE FUNDS: Reserve for Water System R&M (60-0346-57-00)32,515 DO NOT USE 32,515 $45930 12/13 - no funds in reserve, all planned for projects Reserve for Equipment & Building Replacement (60-0346-58-00)5,550 5,550 $43480 12/13 - no funds in reserve, all planned for projects TOTAL RESERVE FUNDS:$38,065 RESTRICTED FUNDS REVENUE: METER SETS: *Hook-Up Fees-City ($850 each)(Based on 50 Connections) (60-0346-60-00)0 DO NOT USE 0 Carry Forward from previous fiscal years (60-0346-59-01)358,662 DO NOT USE 358,662 110,700 prior plus 184,962.63 from Syringa plus 63,000 from HCR Supply Trunk Line fee (STL) (60-0346-59-00)105,000 DO NOT USE 105,000 May be some in cash and some in trade, estimating 50 at full price TOTAL STL FEES:$463,662 DEQ LOAN FUNDS: DEQ Loan Funds 0 DO NOT USE 0 No new loans - thank goodness TOTAL DEQ LOAN FUNDS:$0 DO NOT USE TOTAL RESTRICTED FUNDS REVENUE $463,662 REVENUE: *Hook-Up Fees-City ($891 each)(Based on 75 New Connections)(60-0346-60-00)67,275 DO NOT USE 67,275 Estimating 75 new customers (7 mo average, conservative estimate, Proposed rate increase Misc Revenue - Water Sys Insp, Reimburseables (60-0383-01-00)0 DO NOT USE 0 Nothing expected Misc Revenue - Eng Plan Rev, Reimburseables (60-0383-02-00)0 DO NOT USE 0 Nothing expected Misc Revenue - Attorney, Reimburseables (60-0383-04-00)0 DO NOT USE 0 Nothing expected Water Construction Equivalency (WCE) Fees (60-0355-01-00)20,000 DO NOT USE 10 New Homes X $400.00 20,000 Estimating 50 homes not in Legacy or Eaglefield (which are not subject to WCE) Late Comer's Fee (Development Agreement) (60-0346-62-00)0 DO NOT USE 0 Nothing expected Contributed Capital Improvements (60-0350-01-00)0 DO NOT USE 0 Nothing expected Billing Revenue (60-0347-01-00)357,001 DO NOT USE 357,001 Avg $29,275/mo for 7 months Cons/base/WSF (Incl proposed rate increase) Other Revenue (60-0347-02-00)4,920 DO NOT USE 4,920 ACH fee and App Fee avg $410/mo for 7 months Reconnect Fees (60-0347-03-00)600 DO NOT USE 600 Shut off fees for del, approx $50/mo Delinquent Fees (60-0347-04-00)7,200 DO NOT USE 7,200 Customers who pay late by 45 plus days, Avg $600/mo Miscellaneous Revenue (60-347-05-00)500 DO NOT USE 500 Ret checks, recycling meter parts, misc System Enhancement Fee (60-0347-06-00)192,000 DO NOT USE 192,000 Monthly billing @ approx $16k/mo Bank Interest (60-0371-25-00)1,440 DO NOT USE 1,440 Avg $120/mo for 7 months, est $120 @ 12 mos TOTAL REVENUE:$650,936 TOTAL WATER FUND REVENUE $1,516,304 EXPENDITURES RESERVE FUNDS: Reserve for Water System R&M (60-0438-02-00)5,000 DO NOT USE 5,000 FY 11/12 $45,930 + $227,802; FY 13/14 $32,515 Reserve for Equipment & Building Replacement (60-0438-03-00)5,000 DO NOT USE 5,000 FY 11/12 $43,480 + $204,114 Reserve for Emergency Replacement Items (60-0438-18-00)10,000 DO NOT USE 10,000 To try to build up an emergency replacement account, pumps, generators, etc Reserve for Capital Meter Replacement (60-0438-09-00)0 DO NOT USE 0 I have this listed in capital expenditures TOTAL MISCELLANEOUS RESERVE:$20,000 RESTRICTED FUNDS EXPENDITURES METER SETS: Meter Sets (New) (60-0438-08-00)0 DO NOT USE 0 TOTAL METER SETS:$0 STL FEES (SUPPLY TRUNK LINE): Water System Expansion - STL Fees (60-0437-01-00)238,662 DO NOT USE 238,662 Capital improvements to water pipes & lines, (Cabra Creek loop listed out below) to match proposed CO and revenue Capital Expenditures (60-0437-02-00)0 DO NOT USE 0 Refund of STL Fees (60-0437-03-00)25,000 DO NOT USE 25,000 Just in case we have a refund TOTAL STL FEES:$263,662 DEQ LOAN FUNDS: Administrative (60-0435-01-00)0 DO NOT USE 0 Engineering Fees (60-0435-02-00)0 DO NOT USE 0 TOTAL DEQ LOAN FUNDS:$0 TOTAL RESTRICTED FUND EXPENDITURES:$263,662 PERSONNEL: Salaries - Full Time (60-0433-10-00) 196,175 Budget 1/2 year for new water sup; one PT labor w/P&R; 2 operator; one office Part Time (60-0433-10-01)27,246 3% COLA On-Call Time (60-0433-10-02)6,000 Overtime (60-0433-11-00)5,500 FICA (60-0433-21-00)17,971 PERSI (60-0433-22-00)24,915 HRA Admin Fee (60-0433-23-01)120 HRA Billing-Premium Reimbursement (60-0433-23-00)4,049 Insurance (60-0433-25-00)48,904 Work Comp (60-0433-24-00-00)6,243 TOTAL PERSONNEL:$337,123 OPERATIONS & MAINTENANCE: Meter Sets (New Customers) (60-0438-08-00)24,375 DO NOT USE 24,375 Estimating 75 new customers (7 month average, conservative estimate) $325 ea Office Supplies (60-0434-15-00)874 DO NOT USE 874 General office supplies Telecommunications / SCADA (60-0434-19-00)7,400 DO NOT USE 7,400 Cell, office, annual scada ($4200) Advertising and Publications (60-0434-20-00)500 DO NOT USE 500 Travel-Meetings-Education (60-0434-22-00)3,900 DO NOT USE 3,900 IBOL, ICCTFOA, Continuing Ed Dues and Subscriptions (60-0434-23-00)2,200 DO NOT USE 2,200 ICCTFOA, AWWA, IRWA Mtnc Equip (computers/copiers) & Software Support (60-0434-25-00)4,300 DO NOT USE 4,300 Caselle, Tokay, Handheld Tools & Equipment (60-0434-26-00)5,000 DO NOT USE 5,000 Tools, flush boxes, ladders, barricades, etc Miscellaneous (60-0434-26-01)4,500 DO NOT USE 4,500 Postage (60-0434-27-00)100 DO NOT USE 100 Liability Insurance (60-0434-41-00)4,100 DO NOT USE 4,100 Same as last year Sub-Total Operations & Maintenance:$57,249 OPERATIONS & MAINTENANCE Con't: Utilities - Security Systems (60-0434-52-02)0 DO NOT USE 0 NA Public Drinking Water Fees (60-0434-53-01)6,400 DO NOT USE 6,400 Pass thru DEQ Fee Permits and Fees (60-0434-53-03)1,500 DO NOT USE 1,500 Ask Bruce for water #'s, ACHD fees Water Repair and Maintenance (lines,meters,etc) (60-0434-58-00)16,000 DO NOT USE 16,000 Water Repair and Maintenance (pumps,wells,chemical) (60-0434-58-01)16,000 DO NOT USE 16,000 Chemicals (60-0434-59-00)6,500 DO NOT USE 6,500 Chlorine, aqua mag, etc Power (60-0434-60-00)35,000 DO NOT USE 35,000 Uniforms/Laundry (60-0434-68-00)1,500 DO NOT USE 1,500 Testing - weekly, monthly, quarterly, annual (60-0435-56-00)7,000 DO NOT USE 7,000 Sub-Total Operations & Maintenance:$89,900 Total Operations & Maintenance $147,149 CONTRACTS AND AGREEMENTS Engineering Services (60-0434-42-00)25,000 DO NOT USE 25,000 $2000/month aside from projects Legal Services (60-0434-42-01)25,000 DO NOT USE 25,000 Misc Legal Services (60-0434-42-02)50,000 DO NOT USE 50,000 Water right development, processing, permitting, hydrology work - per BMS Contract Services (Repair) (60-0434-43-01)25,000 DO NOT USE 25,000 Dig Line (60-0434-44-00)1,320 DO NOT USE 1,320 $110/mo Auditor Services (60-0434-45-00)1,200 DO NOT USE 1,200 Billing Services (60-0434-47-00)13,100 DO NOT USE 13,100 1600 customers @.68 x 12 months, rounded up Work Flow Management Software (60-000-00-00) NEW 1,350 DO NOT USE 1/2 share with Facilities 1,350 Facility Dude approx $5400 annual, water participation 25% Shop Lease (60-0434-50-00)9,700 DO NOT USE 1/2 share with Facilities 9,700 Shop Utilities (60-0434-50-01)1,300 DO NOT USE 1/2 share with Facilities 1,300 DEQ/State Revolving Loan Payment (60-0436-01-00)182,000 DO NOT USE 182,000 TOTAL CONTRACTS AND AGREEMENTS:$334,970 VEHICLE OPERATIONS - LEASES Fuel and Lubricants (60-0420-01-00)15,000 DO NOT USE 15,000 Vehicles Repair and Maintenance (60-0420-03-00) (60-0434-24-00)4,000 DO NOT USE 4,000 TOTAL VEHICLE OPERATIONS - LEASES:$19,000 FIXED OPERATING COSTS Personnel $337,123 Operations and Maintenance $147,149 Contracts and Agreements $334,970 Vehicle Operations - Leases $19,000 TOTAL FIXED OPERATING COSTS:$838,242 CAPITAL OUTLAY: Equipment - Computers & etc. (60-0438-01-00)4,400 DO NOT USE 4,400 Line Locator $3200 generator $1200 Vehicle (60-0434-77-00) 1 Service Vehicle 0 DO NOT USE 0 Meter Replacement Program 100 per year (60-0438-09-00) 32,500 DO NOT USE 32,500 100 manual reads replaced with radio reads per year @$525 ea Capital Construction Projects (60-0438-11-00)70,000 DO NOT USE 70,000 Partner on buiding with P&R, initial rough estimate New Floating Feather Loop-Legacy (60-0438-05-00)0 DO NOT USE 0 New Linder Loop from Cabra Creet to North Star Charter (60-0438-05-01)200,000 DO NOT USE 200,000 Water quality loop, STL Funds, early estimate is $192K Trunk Line frm Resv to Beacon Lt Hwy 0 DO NOT USE 0 NA Extend Water Lines (60-0438-05-00)0 DO NOT USE 0 NA Late Comer's Cost Reimbursement, DA (60-0438-06-00)0 DO NOT USE 0 NA WCE Reimbursement, Development Agreement (60-0439-01-00)0 DO NOT USE 0 None at this time, none expected Rate Study (60-0000-00-00) NEW 17,500 DO NOT USE 17,500 To align ou rates with the needs of our system & themarket, two estimates, averaged Update Water Master Plan (60-0438-10-00)40,000 DO NOT USE 40,000 For the balance of the plan Update Water Mapping Records (60-0438-10-01)0 DO NOT USE 0 We need to do this in the near future but not this year Well House Construction (60-0434-80-00)0 DO NOT USE 0 Vehicle, 1 new truck (60-0438-13-00)30,000 DO NOT USE 30,000 New truck and toolboxes etc TOTAL CAPITAL EXPENDITURES:$394,400 TOTAL RESERVE FUNDS:$20,000 TOTAL RESTRICTED FUNDS:$263,662 TOTAL FIXED OPERATING COSTS:$838,242 TOTAL CAPITAL EXPENDITURES:$394,400 TOTAL WATER FUND EXPENDITURES:$1,516,304 Library Department Budget FY 2014/2015 CITY COUNCIL BUDGET MEETING 7/22/14 Major Objects and Subobjects FY 12/13 Budget FY 13/14 Budget FY 14/15 Budget REVENUE RESERVE FUND: (06-0390-01-00) $205,695 $205,695 $291,319 OPERATING REVENUES: Carry Forward (06-0390-00-00)$68,000 $85,624 $20,725 Property Tax Funds (06-0356-00-00)$745,482 $936,160 $976,259 OTHER REVENUES Penalty & Interest Property Taxes (06-0356-01-00)4,000 4,000 2,400 Boise Library Reimbursement (06-0357-00-00)2,212 0 0 Ada Community Library Reimbursement (06-0357-01-00)11,036 0 0 Fines, Fees (06-0361-20-00)40,800 28,000 12,000 Copy Machine Revenue (06-0361-21-00)500 500 1,500 Zions Interest (06-371-25-00)1,500 500 250 Miscellaneous (06-0379-00-00)500 200 200 TOTAL OTHER REVENUE $60,548 $33,200 $16,350 RESTRICTED FUNDS Circulation Equipment Replacement* (06-0380-01-00)36000 0 0 Automated Materials Handling Sys (06-0462-03-00)0 0 20,000 Grants, Gifts, Memorials (06-0380-02-00)* 2552 1293 2,145 *PT Pass Through TOTAL RESTRICTED FUNDS $38,552 $1,293 $22,145 REVENUE SUMMARY RESERVE FUND $205,695 $205,695 $291,319 TOTAL CARRY FORWARD $68,000 $85,624 $20,725 TOTAL PROPERTY TAX REVENUE $745,482 $936,160 $976,259 OTHER REVENUE $60,548 $33,200 $16,350 RESTRICTED FUND $38,552 $1,293 $22,145 TOTAL LIBRARY FUND REVENUE:$1,118,277 $1,261,972 $1,326,798 EXPENDITURES RESERVE FUND-1ST QTR EXPENDITURES (06-0410-01-00)$205,695 $291,319 $291,319 CARRY FORWARD - EXPENDITURES (06-0411-01-00)$5,000 $0 $0 PERSONNEL: Salaries (Full-Time) (06-0461-10-00)362,329 375,684 386,899 Overtime Pay (06-0461-11-00)0 0 0 Salaries (Part-Time) (06-461-15-00)151,862 128,513 108,810 Relief (Part-Time) (06-0461-20-00)5,955 3,349 3,450 FICA (06-0461-21-00)39,791 38,571 38,186 PERSI (06-0461-22-00)38,488 43,392 44,687 HRA Billing Reimbursement (06-0461-23-00)10,296 10,575 11,000 COBRA Administration (06-461-23-01)216 288 288 Worker's Compensation (06-461-24-00)2,506 1,261 2,789 Health and Dental Insurance (06-0461-25-00)70,699 83,793 85,000 Unemployment Benefits (06-0461-28-00)9,575 3,871 0 Background check/testing (06-0461-29-00)300 500 1,000 5% Bonus + Benefits (06-0461-16-00)0 0 0 TOTAL PERSONNEL:$692,017 $689,797 $682,109 OPERATIONS & MAINTENANCE: Programs, Audiovisual (06-0461-30-00)11,095 21,000 25,650 Children's Programing (06-0461-30-01)2,000 10,000 12,000 Adult Programming (06-0461-30-02)1,000 0 0 Office Supplies (06-0461-31-00)3,500 5,000 7,000 Credit Card Processing Fee (06-0461-31-00)0 0 1,300 Special Dept. Supp. (06-0461-32-00)11,000 13,000 13,000 Administrative Expenses (06-0461-33-00)500 500 5,000 Postage (06-0461-37-00)3,596 3,000 3,300 Advertising (06-0461-44-00)200 200 300 Outreach (06-0461-44-00)0 0 1,500 Printing and Signage (06-0461-45-00)450 450 500 Travel and Meetings (06-0461-47-00)100 5,000 5,000 Subscriptions/Memberships (06-0461-48-00)450 800 1,940 Periodicals (06-0461-48-01)6,300 6,500 7,118 OCLC/WorldCat/Cat Express) (06-0461-48-02)3,400 3,400 3,400 Subtotal Operations and Maintenance:$43,591 $68,850 $87,008 OPERATIONS AND MAINTENANCE CON'T: Electronic Databases (06-0461-48-03)1,500 17,700 33,485 Personnel Training (06-0461-49-00)0 3,000 3,000 Supplies-Building (06-0461-50-02)800 800 800 Internet Service (06-0461-51-02)2,500 2,500 2,500 Utilities (06-0461-52-00)28,000 30,000 32,000 Internet Filtering (06-0461-53-00)225 1,250 3,747 Small Furniture Repair (06-0461-57-00)250 250 250 M&O Office Equipment (06-0461-58-00)24,200 17,913 23,455 Lynx System Maintenance (06-0461-58-01)14,500 14,500 15,400 Computer, equipment repair materials (06-0461-58-02)1,000 1,000 1,000 Debt-Collect (06-0461-58-03)2,500 2,000 2,000 Open Access (06-0461-62-00)100 150 150 Security System Monitoring (06-0461-62-01)800 900 900 Books, Adult and Child (06-0461-65-00)44,375 69,400 77,220 Miscellaneous (06-0461-69-00)500 500 500 Courier (06-0461-69-01)4,472 5,000 7,500 Software Automation (06-0461-74-01)4,500 4,500 4,500 Subtotal Operations and Maintenance:$130,222 $171,363 $208,407 TOTAL OPERATIONS & MAINTENANCE:$173,813 $240,213 $295,415 FIXED OPERATING COST SUMMARY Personnel 692,017 689,797 682,109 Operations & Maintenance 173,813 240,213 295,415 TOTAL FIXED OPERATING COSTS:$865,830 $930,010 $977,524 CAPITAL EXPENDITURES CAPITAL OUTLAY: Capital, Equipment (06-0461-74-00)3,200 19,350 30,810 TOTAL CAPITAL OUTLAY:$3,200 $19,350 $30,810 CAPITAL EXPENDITURES SUMMARY Capital Outlay 3,200 19,350 30,810 TOTAL CAPITAL EXPENDITURES SUMMARY:$3,200 $19,350 $30,810 RESTRICTED FUNDS Circulation Equipment Replacement* (06-0462-01-00)36,000 20,000 0 Automated Materials Handling System 0 0 25,000 Grants, Gifts, Memorials* (06-0462-02-00)2,552 1,293 2,145 TOTAL RESTRICTED FUNDS $38,552 $21,293 $27,145 TOTAL FIXED OPERATING COSTS:$865,830 $930,010 $977,524 TOTAL CAPITAL EXPENDITURES:$3,200 $19,350 $30,810 TOTAL RESTRICTED FUNDS:$38,552 $21,293 $27,145 TOTAL CARRY FORWARD EXPENDITURES $5,000 $0 $0 TOTAL LIBRARY RESERVE FUND:$205,695 $291,319 $291,319 TOTAL EXPENDITURES:$1,118,277 $1,261,972 $1,326,798 LIBRARY YF 14/15 BUDGET CITY COUNCIL BUDGET MEETING 7/22/14 Major Objects and Subobjects FY 14/15 Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS REVENUE RESERVE FUND: (06-0390-01-00) 291,319 Carry Forward (06-0390-00-00)20,725 DO NOT USE 20,725 Property Tax Funds (06-0356-00-00)1,026,259 DO NOT USE -50,000 -50,000 CC 6/30/14 reduce Budget by $50,000 TOTAL PROPERTY TAX FUNDS 976,259 OTHER REVENUES Penalty & Interest Property Taxes (06-0356-01-00)2,400 DO NOT USE 2,400 Boise Library Reimbursement (06-0357-00-00)0 DO NOT USE 0 Ada Community Library Reimbursement (06-0357-01-00)0 DO NOT USE 0 Fines, Fees (06-0361-20-00)12,000 DO NOT USE 12,000 Copy Machine Revenue (06-0361-21-00)1,500 DO NOT USE 1,500 Bank Interest (06-371-25-00)250 DO NOT USE 250 Miscellaneous (06-0379-00-00)200 DO NOT USE 200 TOTAL OTHER REVENUE 16,350 RESTRICTED FUNDS Circulation Equipment Replacement* (06-0380-01-00)0 DO NOT USE Automated Materials Handling System 20,000 DO NOT USE 20,000 Grants, Gifts, Memorials (06-0380-02-00)2,145 DO NOT USE 2,145 TOTAL RESTRICTED FUNDS:22,145 REVENUE SUMMARY RESERVE FUND 291,319 CARRY FORWARD 20,725 PROPERTY TAX REVENUE 976,259 OTHER REVENUE 16,350 RESTRICTED FUNDS 22,145 TOTAL LIBRARY FUND REVENUE:1,326,798 EXPENDITURES Reserve Fund 1st Qtr Expenditures(06-0410-01-00)291,319 291,319 CARRY FORWARD - EXPENDITURES (06-0411-01-00)0 DO NOT USE PERSONNEL: Salaries (Full-Time) (06-0461-10-00)386,899 386,899 Overtime Pay (06-0461-11-00)0 0 Salaries (Part-Time) (06-461-15-00)108,810 108,810 Relief (Part-Time) (06-0461-20-00)3,450 3,450 FICA (06-0461-21-00)38,186 38,186 PERSI (06-0461-22-00)44,687 44,687 HRA Billing Reimbursement (06-0461-23-00)11,000 11,000 COBRA Administration (06-461-23-01)288 288 Worker's Compensation (06-461-24-00)2,789 2,838 Health and Dental Insurance (06-0461-25-00)85,000 85,000 Unemployment Benefits (06-0461-28-00)0 0 Background check/testing (06-0461-29-00)1,000 1,000 5% Bonus + Benefits (06-0461-16-00)0 0 TOTAL PERSONNEL:682,109 682,158 OPERATIONS & MAINTENANCE: Programs, Audiovisual (06-0461-30-00)25,650 DO NOT USE 25,650 Children's Programing (06-0461-30-01)12,000 DO NOT USE 12,000 Adult Programming (06-0461-30-02)0 DO NOT USE 0 Office Supplies (06-0461-31-00)7,000 DO NOT USE 7,000 Credit Card Processing Fee (06-0461-31-00)1,300 DO NOT USE 1,300 Special Dept. Supp. (06-0461-32-00)13,000 DO NOT USE 13,000 Administrative Expenses (06-0461-33-00)5,000 DO NOT USE 5,000 Postage (06-0461-37-00)3,300 DO NOT USE 3,300 Advertising (06-0461-44-00)300 DO NOT USE 300 Outreach (06-0461-44-00)1,500 DO NOT USE 1,500 Printing and Signage (06-0461-45-00)500 DO NOT USE 500 Travel and Meetings (06-0461-47-00)5,000 DO NOT USE 5,000 Subscriptions/Memberships (06-0461-48-00)1,940 DO NOT USE 1,940 Periodicals (06-0461-48-01)7,118 DO NOT USE 7,118 OCLC/WorldCat/Cat Express) (06-0461-48-02)3,400 DO NOT USE 3,400 Electronic Databases (06-0461-48-03)33,485 DO NOT USE 33,485 Personnel Training (06-0461-49-00)3,000 DO NOT USE 0 3,000 Supplies-Building (06-0461-50-02)800 DO NOT USE 800 Internet Service (06-0461-51-02)2,500 DO NOT USE 2,500 Utilities (06-0461-52-00)32,000 DO NOT USE 32,000 Subtotal Operations and Maintenance:$158,793 OPERATIONS AND MAINTENANCE CON'T: Internet Filtering (06-0461-53-00)3,747 DO NOT USE 3,747 Small Furniture Repair (06-0461-57-00)250 DO NOT USE 250 M&O Office Equipment (06-0461-58-00)23,455 DO NOT USE 23,455 Lynx System Maintenance (06-0461-58-01)15,400 DO NOT USE 15,400 Computer, equip repair materials (06-0461-58-02)1,000 DO NOT USE 1,000 Debt-Collect (06-0461-58-03)2,000 DO NOT USE 2,000 Open Access (06-0461-62-00)150 DO NOT USE 150 Security System Monitoring (06-0461-62-01)900 DO NOT USE 900 Books, Adult and Child (06-0461-65-00)77,220 DO NOT USE 77,220 Miscellaneous (06-0461-69-00)500 DO NOT USE 500 Courier (06-0461-69-01)7,500 DO NOT USE 7,500 Software Automation (06-0461-74-01)4,500 DO NOT USE 4,500 Subtotal Operations and Maintenance:136,622 TOTAL OPERATIONS & MAINTENANCE:295,415 DO NOT USE FIXED OPERATING COST SUMMARY Personnel 682,109 682,158 Operations & Maintenance 295,415 295,415 TOTAL FIXED OPERATING COSTS:977,524 RESTRICTED FUNDS Circulation Equip Replacement* (06-0462-01-00)0 DO NOT USE 0 Automated Materials Handling Sys (06-0462-03-00)25,000 DO NOT USE 25,000 Grants, Gifts, Memorials (06-0462-02-00)2,145 DO NOT USE 2,145 TOTAL RESTRICTED FUNDS:27,145 DO NOT USE CAPITAL EXPENDITURES CAPITAL OUTLAY: Capital, Equipment (06-0461-74-00)30,810 DO NOT USE 30,810 TOTAL CAPITAL OUTLAY:30,810 DO NOT USE CAPITAL EXPENDITURES SUMMARY Capital Outlay 30,810 TOTAL CAPITAL EXPENDITURES SUMMARY:30,810 TOTAL FIXED OPERATING COSTS:977,524 TOTAL RESTRICTED FUNDS:27,145 TOTAL CAPITAL EXPENDITURES:30,810 TOTAL CARRY FORWARD EXPENDITURES 0 TOTAL LIBRARY RESERVE FUND:291,319 TOTAL EXPENDITURES BUDGET:1,326,798 MUSEUM FY 2013/2014 CITY COUNCIL BUDGET MEETING 7/22/14 Major Objects and Subobjects FY 12/13 Budget FY 13/14 Budget FY 14/15 Budget REVENUE Funding Fom General Fund (07-0316-12-00)$31,695 $41,580 $49,858 OTHER REVENUE: Contributions/Donations (07-0376-00-00)0 0 50 Misc Revenue (07-0379-00-00)0 0 50 Fund Raising (07-0379-00-01)0 0 0 Arcadia Book Sales (07-0379-00-00)0 700 600 Gift Shop Sales (07-0380-00-00)0 0 300 OTHER REVENUE TOTAL:$0 $700 $1,000 TOTAL REVENUE:$31,695 $42,280 $50,858 MUSEUM EXPENDITURES PERSONNEL: Salaries - Full Time (07-0420-10-00)0 0 34,107 Salaries - Part Time (07-0420-15-00)14,560 22,495 0 FICA (07-0420-21-00)1,114 1,721 3,939 PERSI (07-0420-22-00)0 2,598 2,609 Work Comp (07-0420-24-00)61 56 143 Health Insurance (07-0420-25-00)0 0 0 HRA Billing - Premium Reimbursement (07-0420-03-00)0 0 0 Cobra Administration Fee (07-0420-23-01)0 0 0 TOTAL PERSONNEL:$15,735 $26,870 $40,798 EDUCATION: Museum Association Memberships (07-0461-02-00)200 200 300 Reference Materials (07-0461-01-00)100 100 0 Conferences & Seminars (07-0461-03-00)800 800 500 Travel & Per Diem (07-0461-04-00)0 0 1,200 TOTAL EDUCATION:$1,100 $1,100 $2,000 Major Objects and Subobjects FY 12/13 Budget FY 13/14 Budget FY 14/15 Budget ADMINISTRATION Office Supplies (07-0462-31-00)1,000 800 1,000 Archival Supplies (07-0462-32-00)1,200 1,000 500 Publicity-Printing (07-0462-33-00)600 600 600 Software & Support (07-0462-10-00)200 200 200 Utilities (07-0462-52-00)3,500 3,500 0 Storage Unit Rent (07-0462-15-00)1,010 1,010 1,010 Museum Programs (07-0462-68-00)100 200 400 Research Materials (07-0462-34-00)200 100 100 Miscellaneous (07-0462-69-00)200 200 200 Arcadia Book Purchases (07-0462-73-00)0 600 600 TOTAL ADMINISTRATION:$8,010 $8,210 $4,610 EXHIBITS: Exhibit Items (07-0463-02-00)100 200 400 Display Supplies (07-0463-01-00)750 1,500 1,000 Exhibit Construction (07-0463-03-00)1,500 1,000 1,000 TOTAL EXHIBITS:$2,350 $2,700 $2,400 PROGRAMS: Volunteer Appreciation (07-0464-07-00)0 100 300 Gift Shop Supplies (07-0464-08-00)0 200 400 TOTAL PROGRAMS:$0 $300 $700 CAPITAL OUTLAY: Capital Expenditures-Equipment (07-0466-74-00)0 1,500 0 Capital Exp-Furniture (Office) (07-0466-74-01)5,000 1,600 350 TOTAL CAPITAL OUTLAY:$5,000 $3,100 $350 TOTAL EXPENDITURES:$32,195 $42,280 $50,858 MUSEUM FY 2014/2015 CITY COUNCIL BUDGET MEETING 7/22/14 Major Objects and Subobjects FY 14/15 Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS REVENUE Funding Fom General Fund (07-0316-12-00)49,858 DO NOT USE 49,858 TOTAL FUNDING FROM GENERAL FUND:$49,858 OTHER REVENUE: Contributions/Donations (07-0376-00-00)50 DO NOT USE 50Misc Revenue (07-0379-00-00)50 DO NOT USE 50Fund Raising (07-0379-00-01)0 DO NOT USE 0Arcadia Royalities (07-0379-00-02)600 DO NOT USE 600Gift Shop Sales (07-0380-00-00)300 DO NOT USE 300 OTHER REVENUE TOTAL:$1,000 TOTAL REVENUE:$50,858 MUSEUM EXPENDITURES PERSONNEL: Salaries - Full Time (07-0420-10-00)34,107 FY 14/15 Full Time 40 hr/wk @ $15.92 hr - FY 13/14 Permanent Part Time 30 hr/wk @ $14.42 hr FICA (07-0420-21-00)2,609 3% COLA PERSI (07-0420-22-00)3,939 FY 14/15 - proposing full time - 40 hr/wk - $15.92 per hr. FY 13/14 30 hr/wk - $14.42 per/hr Work Comp (07-0420-24-00)143 Prior to being hired as the Coordinator Alana volunteered at the Museum for 2 1/2 years Health Insurance (07-0420-25-00)0 Alana was hired as the Museum Coordinator in 2012 - part time - 20 hr/wk HRA Billing - Premium Reimbursement (07-0420-03-00)0 FY 13/14 Alana is permanent part time - 30 hr/wk Cobra Administration Fee (07-0420-23-01)0 Currently Alana is supervising 3 volunteers TOTAL PERSONNEL:$40,798 Alana has an A.S. in Social Science & will have a Bachelors for Art History Degree in one more yr EDUCATION:Museum Association Memberships (07-0461-02-00)300 DO NOT USE 300 Annual Dues have risen slightly this year, I adjusted accordinglyReference Materials (07-0461-01-00)0 DO NOT USE 0Conferences & Seminars (07-0461-03-00)500 DO NOT USE 500 For 14/15 FY, I have seperated out the conference expenses and travel espenses. This year, ITravel & Per Diem (07-0461-04-00)1,200 DO NOT USE went over my budget for travel and accomendations, I adjusted accordingly. Conferences and 1,200 Seminars are an excellent way to keep up on the new trends of museum studies and for me toTOTAL EDUCATION:$2,000 learn as much as I can, while keeping our museum professional Major Objects and Subobjects FY 14/15 Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS ADMINISTRATION Office Supplies (07-0462-31-00)1,000 DO NOT USE 1,000 A slight increase in office supplies. Archival Supplies (07-0462-32-00)500 DO NOT USE 500Publicity-Printing (07-0462-33-00)600 DO NOT USE 600Software & Support (07-0462-10-00)200 DO NOT USE 200Utilities (07-0462-52-00)0 DO NOT USE 0 Moved to Facilities Budget Storage Unit Rent (07-0462-15-00)1,010 DO NOT USE 1,010Museum Programs (07-0462-68-00)400 DO NOT USE 400 Fall Fesitval was a huge success last year - additional funds needed to expand the eventResearch Materials & Museum Library (07-0462-34-00)100 DO NOT USE 100Miscellaneous (07-0462-69-00)200 DO NOT USE 200 Arcadia Book Purchases (07-0462-73-00)600 DO NOT USE 600 TOTAL ADMINISTRATION:$4,610 EXHIBITS: Exhibit Items (07-0463-02-00)400 DO NOT USE 400 Found the budget for 13/14 FY was short for exhibit items. I reallocated money from display supplies, while overall dropping the budget for this category by $300Display Supplies (07-0463-01-00)1,000 DO NOT USE 1,000Exhibit Construction (07-0463-03-00)1,000 DO NOT USE 1,000TOTAL EXHIBITS:$2,400 PROGRAMS: Volunteer Appreciation (07-0464-07-00)300 DO NOT USE 300 Asking for an increase in volunteer apprecation. Last year, I was able to take the volunteers to a Christmas lunch, but took all the budget. Would like to increase to do more throughout the year. Gift Shop Supplies (07-0464-08-00)400 400 Gift shop has really taken off, with the small amount I have been able to do. Would like to double the budget to give the patrons more varietyTOTAL PROGRAMS:$700 CAPITAL OUTLAY: Capital Expenditures-Equipment (07-0466-74-00)0 DO NOT USE Capital Exp-Furniture (Office) (07-0466.74-01)350 DO NOT USE 350 Office chairs for the volunteer workstationsTOTAL CAPITAL OUTLAY:$350 TOTAL EXPENDITURES:$50,858 CULTURAL ARTS COMMISSION FUND FY 2014/2015 CITY COUNCIL BUDGET MEETING 7/22/14 REVENUE BY FUND, OBJECT, AND SUBOBJECT FY 12/13 Budgeted FY 13/14 Budgeted FY 14/15 Budget Carry Over (09-0390-00-00)$25,000 $10,000 $8,000 REVENUE: **Amended Budget Revenue 0 6,524 0 Funding from General Fund (09-0347-09-00)29,500 0 20,900 Saturday Market (09-0347-08-00)2,900 35,000 35,000 Christmas Market (09-0347-06-00)1,500 1,500 1,000 REVENUE TOTAL:$33,900 $43,024 $56,900 OTHER REVENUE: Poster Sales (09-0376-08-00)0 100 100 Gallery Maintence Fee (09-0376-11--00)0 0 500 Public Art Display (Sculptural Invitational) (09-0376-10--00)0 0 5,000 OTHER REVENUE TOTAL:$0 $100 $5,600 TOTAL REVENUE:$58,900 $53,124 $70,500 EXPENDITURES BY FUND, OBJECT, AND SUBOBJECT FY 12/13 Budgeted FY 13/14 Budgeted FY 14/15 Budget ACTIVITIES: Eagle Fun Days (09-0463-07-00)3,000 3,000 2,500 Eagle Saturday Market (09-0463-02-00)25,000 6,661 7,000 Eagle Saturday Market Manager Fees (09-0463-02-01)0 18,339 18,500 Christmas Market (09-0463-15-00)1,500 1,500 1,000 TOTAL ACTIVITIES:$29,500 $29,500 $29,000 PUBLIC ART PROJECT: **Public Art Display 0 6,524 20,000 Public Art Project (09-0463-05-00)27,900 15,600 10,000 TOTAL PUBLIC ART PROJECT:$27,900 $22,124 $30,000 Major Objects and Subobjects FY 12/13 Budgeted FY 13/14 Budgeted FY 14/15 Budget GRANTS: Performing Arts Grant (09-465-03-00)0 0 10,000 TOTAL MISCELLANEOUS:$0 $0 $10,000 MISCELLANEOUS: Office Supplies (09-0463-11-00)300 300 300 Community Outreach (09-0463-12-00)1,200 1,200 1,200 TOTAL MISCELLANEOUS:$1,500 $1,500 $1,500 TOTAL EXPENDITURES:$58,900 $53,124 $70,500 CULTURAL ARTS COMMISSION FUND FY 2014/2015 CITY COUNCIL BUDGET MEETING 7/22/14 REVENUE BY FUND, OBJECT, AND SUBOBJECT FY 14/15 Line item cost Working Area for all Detailed Calculations Carry Over (09-0390-00-00)$8,000 REVENUE: **Amended Budget Revenue 0 DO NOT USE 0 Funding From General Fund (09-0347-09-00)20,900 DO NOT USE 20,900 Saturday Market (09-0347-08-00)35,000 DO NOT USE 35,000 annual Christmas Market (09-0347-06-00)1,000 DO NOT USE 1,000 annual REVENUE TOTAL:$56,900 OTHER REVENUE: Poster Sales (09-0376-08-00)100 DO NOT USE 100 Gallery Maintence Fee (09-0376-11--00)500 DO NOT USE 500 Public Art Display (Sculptural Invitational) (09-0376-10--00)5,000 DO NOT USE 5,000 OTHER REVENUE TOTAL :$5,600 TOTAL REVENUE:$70,500 EXPENDITURES BY FUND, OBJECT, AND SUBOBJECT FY 14/15 Line item cost Working Area for all Detailed Calculations ACTIVITIES: Eagle Fun Days (09-0463-07-00)2,500 DO NOT USE 2,500 annual Eagle Saturday Market (09-0463-02-00)7,000 DO NOT USE 7,000 summer season Eagle Saturday Market Manager Fees (09-0463-02-01)18,500 DO NOT USE 18,500 summer season Christmas Market (09-0463-15-00)1,000 DO NOT USE 1,000 annual TOTAL ACTIVITIES:$29,000 PUBLIC ART PROJECT: Public Art Display (Sculptural Invitational) (09-463-16-00)20,000 DO NOT USE 20,000 Outdoor Art Show Public Art Project (09-0463-05-00)10,000 DO NOT USE 10,000 Sculpture purchase, new project, etc. TOTAL PUBLIC ART PROJECT:$30,000 GRANTS: Performing Arts Grant (09-465-03-00)10,000 DO NOT USE 10,000 Grants to support performing arts in Eagle like the Philharmonic Pops concert series, EPA Nutcracker performance, free summer concerts, etc. TOTAL GRANTS:$10,000 MISCELLANEOUS: Office Supplies (09-0463-11-00)300 DO NOT USE 300 Community Outreach (09-0463-12-00)1,200 DO NOT USE 1,200 TOTAL MISCELLANEOUS:$1,500 TOTAL EXPENDITURES:$70,500 FY 14/15 GENERAL OBLIGATION BOND FUND - LIBRARY REVENUE BUDGETED BUDGET Major Objects FY 13/14 FY 14/15 % Carry Over (04-0390-00-00)$24,450 $29,258 20% OTHER REVENUE: Property Taxes (04-0311-10-00)224,350 220,434 -2% Penalty/Interest Property Taxes (04-0319.00)1,300 1,000 -23% BOC Interest (04-0371-25-000)150 100 100% TOTAL OTHER REVENUE:225,800 221,534 -2% TOTAL REVENUE:$250,250 $250,792 0% EXPENDITURES BUDGETED BUDGET Major Objects and Subobjects FY 13/14 FY 14/15 % Principal Bond Payment (04-0480-81-00)190,000 200,000 5% Interest Payment on Bond (04-0480-82-00)41,000 31,500 -23% Reserve Fund (1/12th of annual pmt) (04-0480-8 19,250 19,292 0% BNY Mellon-Paying Agent Fee (04-0480-84-00)0 0 0% TOTAL EXPENDITURES:$250,250 $250,792 0% FY 14/15 GENERAL OBLIGATION BOND FUND - CITY HALL CITY COUNCIL BUDGET MEETING 7/22/14 REVENUE BUDGETED BUDGET Major Objects FY 13/14 FY 14/15 % Carry Over (54-0390-00-00)$0 $0 0% TRANSFER FROM GENERAL FUND: General Fnd Transfer - Bond Payment (54-0399-01-00)105,438 103,100 0% OTHER REVENUE: Property Taxes (54-0311-10-00)0 0 0% Penalty/Interest Property Taxes (54-0311-11-00)0 0 0% Bank Interest (54-0371-10-000)0 0 0% TOTAL OTHER REVENUE:0 0 0% TOTAL REVENUE:$105,438 $103,100 EXPENDITURES BUDGETED BUDGET Major Objects and Subobjects FY 13/14 FY 14/15 % Principal Bond Payment (54-0480-81-00)55,000 60,000 0% Interest Payment on Bond (54-0480-82-00)50,088 43,100 0% Reserve Fund (1/12th of annual pmt) (54-0480-83-00)0 0% BNY Mellon-Paying Agent Fee (54-0480-84-00)350 0% TOTAL EXPENDITURES:$105,438 $103,100 0% TREE FUND FUND FY 14/15 CITY COUNCIL BUDGET MEETING 7/22/14 REVENUE BUDGET BUDGET Major Objects FY 13/14 FY 14/15 % Carry Over (50-0309-0100)$20,714 $20,714 0% REVENUE: Developer Payments (50-0390-01-00)0 0 100% TOTAL REVENUE: $0 $0 100% TOTAL TREE FUND REVENUE:$20,714 $20,714 100% EXPENDITURES BUDGET BUDGET Major Objects and Subobjects FY 13/14 FY 14/15 % Tree Replacement Expenditures (50-0465-01-00)20,714 20,714 100% TOTAL EXPENDITURES:$20,714 $20,714 100% TOTAL TREE FUND EXPENDITURES:$20,714 $20,714 100% STREAMSIDE FUND BUDGET FY 14/15 CITY COUNCIL BUDGET MEETING 7/22/14 REVENUE BUDGETED BUDGET Major Objects FY 13/14 FY 14/15 % *Carry Over (51-0308-01-00)$5,000 $5,000 100% TOTAL REVENUE: $5,000 $5,000 100% TOTAL STREAMSIDE FUND REVENUE:$5,000 $5,000 100% * Carry Over is from a Cash Surety-redeemed 10/13/06 EXPENDITURES BUDGETED BUDGET Major Objects and Subobjects FY 13/14 FY 14/15 % Development of Streamside Pathway (51-0465-01-00)5,000 5,000 100% TOTAL EXPENDITURES:$5,000 $5,000 100% TOTAL STREAMSIDE FUND EXPENDITURES:$5,000 $5,000 100% HISTORIC COMMISSION FUND FY 2014/2015 CITY COUNCIL BUDGET MEETING 7/22/14 Major Objects and Subobjects FY 14/15 Projected Line item cost REVENUE BY FUND, OBJECT, AND SUBOBJECT Carry Over (10-0390-00-00)$0 REVENUE: Funding from General Fund (10-0316-12-00)8,000 8,000 Grants (10-0331-01-00)0 0 Contributions/Donations (10-0376-01-00)0 0 Miscellaneous Revenue (10-0379-01-00)0 0 Fund Raising (10-0379-02-00)0 0 OTHER REVENUE TOTAL:$8,000 TOTAL REVENUE:$8,000 Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS EXPENDITURES BY FUND, OBJECT AND SUBOBJECT ADMINISTRATION Office Supplies (10-0462-01-00)100 100 Publicity-Printing (10-0462-02-00)150 150 Miscellaneous (10-0462-03-00)150 150 TOTAL ADMINISTRATION:$400 PROGRAMS Archaeology/Preservation Month (10-0464-01-00)500 500 Country Christmas (10-0464-02-00)100 100 Educational Programs (10-0464-03-00)1,000 1,000 Walking Tour (10-0464-05-00)500 500 TOTAL ARTS EDUCATION:$2,100 GRANTS: National Nomination 3,000 3,000 Historic Markers-Grant Matching Funds (10-0464-04-00)2,500 2,500 TOTAL CAPITAL EXPENDITURES:$5,500 TOTAL EXPENDITURES:$8,000 EAGLE ECONOMIC DEVELOPMENT FUND FY 14/15 CITY COUNCIL BUDGET MEETING 7/22/14 Major Objects and Subobjects FY 14/15 Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS REVENUE BY FUND, OBJECT, AND SUBOBJECT Carry Over $0 REVENUE: Donations-Economic Development (53-0308-01-00)100,000 DO NOT USE 100,000 This Fund was established by Resolution 12-12 adopted by City Council on April 10, 2012. This fund was established to effectively manage donated OTHER REVENUE TOTAL:$100,000 DO NOT USE funds for Economic Development Outreach Projects and Programs TOTAL REVENUE:$100,000 EXPENDITURES BY FUND, OBJECT AND SUBOBJECT PROGRAMS Programs-Economic Development (53-0465-01-00)50,000 DO NOT USE 50,000 TOTAL PROJECTS:$50,000 DO NOT USE PROJECTS Projects-Economic Development (53-0465-02-00)50,000 DO NOT USE 50,000 TOTAL PROGRAMS:$50,000 DO NOT USE TOTAL EXPENDITURES:$100,000