Minutes - 2022 - Eagle Public Library - 11/16/2022 - Regular THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
MINUTES
Eagle City Hall, 660 Civic Lane
November 16, 2022 6:00 P.M.
1. CALL TO ORDER at 6:00 pm
2. ROLL CALL: LEWIS,HOPKINS,BRACKNEY,TAYLOR,ALMON all present
3. ACTION ITEM.-ADDITIONS,DELETIONS,OR MODIFICATIONS TO THE AGENDA no changes
4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
a. Consent Agenda items are considered to be routine and are acted on with one motion.There will be no separate
discussion on these items unless an Eagle Public Library Board of Trustees member,City Staff,or a citizen
requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
b. Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted
as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless specifically stated
otherwise.
C. Minutes of October 19,2022
d. Approval of Bills.
e. Board of Trustees:Annual policy review.This policy was adopted on October 19,2016.
Motion to approve: Hopkins
Second: Almon
Unanimously approved
5. PUBLIC COMMENT:This time is reserved for the public to address the Eagle Public Library Board of Trustees
regarding concerns or comments they would like to provide to the Board regarding subjects not on the agenda. This is
not the time slot to give formal testimony on a new business item or pending application or proposal.Out of courtesy
for all who wish to speak,the Board requests each speaker limit their comments to three(3)minutes.
None
6. REPORTS
a. Director's Report:
i.Circulation is still up and on track for 610,000—620,000 total for the year.
ii.They had a great turnout of 200 people participating in the Library's document shredding
event.
iii.Ann and Steve completed the family place certification(background:this family place
programming will allow the Library to focus more on early literacy including two major
components:Access to parent/child training workshops,and added support of
medical/social work representatives present to assist families with questions about early
childhood development. This programming has been very successful across the US and
helps establish the Library as a center for early childhood literacy.Lewis commends
Steve for pursuing this and becoming the first library in the state of Idaho to obtain this
certification.
b. Friends of the Eagle Public Library:
i.Betty Miller represented the Friends and updated that the group is doing well and
expressed concern of the safety of transporting of books across the parking lot to city hall
with the recent snow and ice. Steve will ideate some solutions and work with Ann to
implement.
C. Library Liaison/City Hall Reports:
i.Melissa Gindlesperger is continuing to figure out office space for Steve,and followed up
on the survey which she shared via Facebook and some other channels to drum up more
submissions.
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THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Eagle City Hall, 660 Civic Lane
November 16, 2022 6:00 P.M.
d. Board Specialists Reports
i. Growth and Development:None
ii. Finance:None
Ill. Personnel:None
iv. Foundation:Lewis updated that the Foundation has submitted the application for
501(c)(3)status and is now in a holding pattern awaiting approvals(anticipating—6 weeks approval time).
7. OLD BUSINESS
a. ACTION ITEM.FY 2024-2028 Capital Plan Project Submissions
o Steve updated that there was nothing new from previous submissions which are due
December 1.
b. ACTION ITEM.Survey update(Hopkins)
o Overview:314 responses(highest response rate in history of library surveys)
■ Top 3 Library Services to Prioritize:
• 1)Reading,Viewing and Listening for Pleasure
• 2)Lifelong learning
• 3)Children's Literature
■ Expansion Preferences:
• 1)Expand current facility
• 2)Additional branch(West Eagle)
• 3)Mobile Library
o Services to continue(in order of interest)
■ Curbside Pickup
■ Maker-space(physical items)
■ Doorstep Delivery
■ Maker-space(digital items)
o Ideas for Improvement included:
■ Enhance "coziness"
■ Larger kids'section
■ More programming
■ Move programming indoors
■ Suggestions for collection,interior layout,website improvement
o Thank you to Steve and staff for transcribing paper submissions.Make sure to apply survey
data to strategic plan.
o Action items for Board:
■ 1)Read through free form responses and consider any follow-up questions for focus
groups to advise strategic plan development.
■ 2)Consider engaging your networks for participating in focus groups(must be Eagle
city residents in the following categories:teens,parents of younger children,parents
of older children,senior citizens,homeschoolers).
o Process for Implementation of Survey:
■ Steve will hold focus groups targeting specific demographics.
• How do we recruit for focus groups?Utilize the captive audiences after
programs,put up signs and hope people come in,or offer incentives.The
Board is happy to recruit focus group participants as needed.This will be
run by library staff or someone else Steve knows that specializes in this.
■ Steve will then create a strategic plan committee(residents of the city)who would
help select the 5 service areas that would guide the library services over the next 5
years.
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of T ,, THE CITY OF EAGLE
F a EAGLE PUBLIC LIBRARY BOARD
o Eagle City Hall, 660 Civic Lane
"GLE I November 16, 2022 6:00 P.M.
• Steve will drive the development of the 5 year Library Services Strategic Plan with
the help of this committee and present to the Board for adoption.
■ Board will then present to City Council for approval. [Almon recommends that the
team works with city council prior to presentation to ensure we are engaging our
stakeholders throughout the process.]
o Timeline: Deadline of Spring 2023 for approval.
c. ACTION ITEM.Library Board Committees update(Lewis)
o Continue having the Growth and Development Committee-Almon and Hopkins will support
this.
o Add a position of Liaison to Friends of Eagle Public Library-Brackney will support this.
o Add a Committee specific to Foundation-Lewis will stay on this committee.
o Taylor will continue to support as the Secretary and consider supporting one of these
committees in the future as bandwidth allows.
Motion to approve committees as proposed to vote on committees as submitted: Hopkins
Second:Almon
Unanimously approved
8. NEW BUSINESS
a. Next meeting timing: December 14(rescheduling:moving it up by one week to accommodate
holidays and will use another room at City Hall)
Motion to approve moving meeting from Dec 21 to Dec 14:Almon
Second:Hopkins
9. ADJOURNMENT at 6:51 pm.
Respectfully submitted:
Kelsey Taylor
Clerk of the Meeting
APPROVED:
Kirsten Lewis
Chair
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