Independent Contractor - 2023 - Chrissy Ray Photography - Daddy Daughter Dance - 1/10/2023 CITY OF EAGLE
PARKS AND RECREATION DEPARTMENT
Agreement for Independent Contract PHOTOGRAPHER
This Agreement("Agreement") is entered into this day of 2023,
by and between the City of Eagle, an Idaho municipal corporation ("City") and C116sy
Photography, an individual ("Photographer"). The City and PHOTOGRAPHER are sometimes
collectively referred to herein as the "Parties."
RECITALS
WHEREAS,the City desires to contract for PHOTOGRAPHER Services to be conducted
during the Daddy Daughter Dance event at the Eagle Academy gymnasium; and
WHEREAS, PHOTOGRAPHER possess qualifications, skills, and the experience
necessary to provide services for the City;
AGREEMENT
NOW THEREFORE, and in consideration of the mutual promises contained herein, the
Parties agree to the following:
1. Incorporation of Recitals: The above Recitals are a material part of this
Agreement and are incorporated into the Services of this Agreement by reference as though they
were fully set forth herein.
2. Services: In addition to the services identified in Exhibit A, attached hereto, and
incorporated herein (if applicable), the PHOTOGRAPHER shall also provide the following
photography services:
• Place of Engagement: Eagle Academy Gymnasium
• Date of Performance: February 18t', 2023
• Time of Performance: 6:00 p.m. to 8:00 p.m.
3. Compensation: The PHOTOGRAPHER shall be paid for actual services rendered
at a rate of$200 for specified event identified in services.
4. Additional Expenses: Usual and customary office expenses, as well as mileage
compensation, shall not be considered for reimbursement to the PHOTOGRAPHER. However,
should other services be needed by the PHOTOGRAPHER, prior written approval must be
obtained by the City, for said expenses to be available for reimbursement.
City of Eagle
Department of Parks and Recreation
Agreement for Independent Contract PHOTOGRAPHER
Page 1 of 5
5. Equipment, Materials, Supplies: Unless otherwise agreed to in writing,
PHOTOGRAPHER shall supply, at PHOTOGRAPHER's sole expense, all technical systems
including, but not limited to, equipment, lighting, tools, materials, and/or supplies to accomplish
the services to be provided under this Agreement.
6. Payment: The PHOTOGRAPHER shall submit an invoice for payment to Eagle
City Hall, P.O. Box 1520, Eagle, Idaho 83616. The invoice shall provide a detailed statement of
the services provided, and hours needed for the services. Payment shall be made within fifteen
(15)business days of receipt invoice. Payment of PHOTOGRAPHER's fee cannot be made until
a copy of PHOTOGRAPHER's W-9 is provided to the City
7. Taxes: The PHOTOGRAPHER assumes full and sole responsibility for payment
of state and federal income tax, withholdings, social security, and other payroll taxes on any
income attributable to the PHOTOGRAPHER arising from compensation provided under this
Agreement. As such the PHOTOGRAPHER shall be required to submit a completed W-9 at time
of contract execution.
8. Promotion and Production: The City shall be responsible for all matters
pertaining to the promotion and production of the scheduled performance including but not limited
to: venue rentals; security; and advertising. PHOTOGRAPHER agrees that the City may use
PHOTOGRAPHER's name, pictures, photographs, and other likenesses in connection with
advertising and publicizing the engagement(s) hereunder, but such use shall not be without the
prior approval of PHOTOGRAPHER.
9. Independent Contractor: At all times during the term of this Agreement,
PHOTOGRAPHER shall be an independent contractor and shall not be an employee of the City.
City shall have the right to control PHOTOGRAPHER only insofar as the results of
PHOTOGRAPHER's services rendered pursuant to this Agreement. City shall not have the right
to control the means and methods by which PHOTOGRAPHER accomplishes services rendered
hereunder. PHOTOGRAPHER shall indemnify the City against any liability arising out of an
allegation or finding that PHOTOGRAPHER is not a contractor. PHOTOGRAPHER is not
entitled to employee benefit programs or any protection afforded employees of the City of Eagle.
PHOTOGRAPHER is not prohibited from providing the same services for other businesses at any
time except times which would present a conflict in providing City services under this Agreement.
The PHOTOGRAPHER will be solely responsible for payment of all federal and state taxes, will
not be an employee of the City for worker's compensation or any other purposes,and will not have
unemployment insurance benefits.
10. PHOTOGRAPHER Not Agent: Except as City may specify in writing,
PHOTOGRAPHER shall have no authority, express or implied, to act on behalf of City in any
capacity whatsoever as an agent. PHOTOGRAPHER shall have no authority, express or implied,
pursuant to this Agreement,to bind City to any obligation whatsoever.
City of Eagle
Department of Parks and Recreation
Agreement for Independent Contract PHOTOGRAPHER
Page 2 of 5
11. Nondiscrimination: PHOTOGRAPHER agrees not to discriminate against any
person because of race, color,religion, sex, national origin, age, disability, or marital status in any
activity for which PHOTOGRAPHER is providing services under this Agreement.
12. Indemnification: PHOTOGRAPHER agrees to indemnify and save and hold
harmless City from and for any and all losses, claims, actions,judgment for damages, or injury to
persons or property and losses and expenses and other costs including litigation costs and
attorney's fees, arising out of, resulting from, or in connection with the performance of this
Agreement.
13. Notice: Communication between the Parties regarding day-to-day matters shall
occur via e-mail or telephone. For Clarification on or direction regarding day-to-day matters, the
point of contact for the City shall be Coordinator, Joshua Herker. All other notices required to be
given by either of the Parties shall be in writing and be deemed communicated when personally
served, or mailed in the United States mail, addressed as follows:
CITY OF EAGLE: PHOTOGRAPHER:
Attn: Brian Allen Name: Chrissy Ray Photography
660 East Civic Lane Address: 232 E Beacon Light Road
P.O. Box 1520 Eagle, Idaho 83616
Eagle, ID 83616 Contact phone number: 208-515-5222
Contact phone: 208-489-8784 Email: hello@chrissyray.com
Contact e-mail: ballen@cityofeagle.org
14. Compliance with Laws: Each party shall comply with all applicable Federal,
State, and local laws and regulations.
15. Assignment: This Agreement may not be assigned or delegated by either party
without prior written consent of the other party.
16. Attorney's Fees: The prevailing party in any claims or disputes arising out of this
Agreement shall be entitled to recover reasonable attorney's fees in addition to other relief which
a court of competent jurisdiction may award.
17. Entire Agreement: This Agreement constitutes the entire agreement between
the Parties relative to the subject matter hereof. Statements or representations of any kind not
embodied herein shall be of no force or effect. This Agreement may only be modified in writing.
18. Governing Law: This Agreement will be construed in accordance with the laws
of the State of Idaho.
City of Eagle
Department of Parks and Recreation
Agreement for Independent Contract PHOTOGRAPHER
Page 3 of 5
19. Heirs and Assigns: This Agreement and the terms and conditions hereof shall
apply to and are binding upon the heirs,executors,administrators and assigns of the parties hereto.
20. Severability: If any part of this Agreement is held to be invalid or unenforceable,
such holding will not affect the validity or enforceability of any other part of this Agreement so
long as the remainder of the Agreement is reasonably capable of completion.
21. Approval: The City and PHOTOGRAPHER each acknowledge that this
Agreement, even though agreed upon by the City's representatives, is not binding upon the City
until such time as the Eagle City Council approves this Agreement and authorizes the Mayor to
execute this Agreement on behalf of the City.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date
first above written.
CITY OF EAGLE: PHOTOG ` PHER:
Jason fierce,Mayor (Chrissy Ray)
4TA ST:
E.O ,fity Clerk
City of Eagle
Department of parks and Recreation
Agreement for Independent Contract PHOTOGRAPHER
Page 4 of 5
EXHIBIT A
(PHOTOGRAPHER Performance Services)
• Photographer shall perform from 6:00pm—8:00pm with time allocated by
PHOTOGRAPHER for proper set-up and tear-down of all needed supplies and
equipment to properly perform agreed upon services.
• Photographer shall supply all equipment and lighting needed to properly perform agreed
upon services.
City of Eagle
Department of Parks and Recreation
Agreement for Independent Contract PHOTOGRAPHER
Page 5 of 5