Resolution - 2017 - 17-19 - Destruction Of Residential Building Plans - 07/25/2017RESOLUTION NO. 17-19
AUTHORIZING DESTRUCTION OF
TEMPORARY PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business;
and
WHEREAS, On the 12th day of February, 2002, the City Council did approve Resolution
No. 02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them; and
WHEREAS, "Temporary records" shall consist of:
(a) Building applications, plans and specifications for noncommercial and
nongovernment projects after the structure or project receives final inspection
and approval;
(b) Cash receipts subject to audit;
(c) Election ballots and duplicate poll books; and
(d) Other documents or records as may be deemed of temporary nature by the city
council.
WHEREAS, Temporary Records shall be retained for not less than two (2) years, but in
no event, shall financial records be destroyed until completion of the City's financial
audit;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle,
Idaho, as follows:
1. That the following temporary public records shall be destroyed by shredding under the
supervision of the City Clerk in accordance with Resolution No. 17-19 and Idaho Code
50-907 and 50-908:
SEE ATTACHED SCHEDULE OF RESIDENTIAL BUILDING PLANS TO BE
DESTROYED BY RESOLUTION
2. The administrative staff of the City, under the supervision of the City Clerk, is
authorized to take all necessary steps to carry out the authorization provided by this
Resolution.
J:\COUNCIL\Resolutions\draft resolutions\17-19 - Destroy Temporary Records-draft.doc
Dated this 25th day of July, 2017.
CITY OF EAGLE
(7
STAN RIDGEWAY
MAYOR
ATTEST:
t
raz
SHARON K. BERGMANN
CITY CLERK/TREASURER
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed the foregoing Resolution No. 17-19 of the City of Eagle and that the same
is in accordance with Section 50-907 and 50-908, Idaho Code.
Dated this Ej lay of July, 2017.
City Attorney
J:‘•.COUNCIL\Resolutions.draft resolutions i17-19 - Destroy Temporary Records-draft.doc
Dated this 25th day of July, 2017.
CITY OF EAG
l
r.
STAN RIDGEWAY
MAYOR
ATTEST:
Citr.r—/
SHARON K. BERGMANN
I-64
CITY CLERIUTREASURER
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed the foregoing Resolution No. 17-19 of the City of Eagle and that the same
is in accordance with Section 50-907 and 50-908, Idaho Code.
Da - Ids _ _ â–º,' ay of July, 2017.
City Attorney
J:\COUNCIL\Resoludons draft resolutions\17-19 - Destroy Temporary Records-drandoc
SCHEDULE OF RECORDS TO BE DESTROYED RESIDENTIAL
BUILDING PLANS
RETENTION CLASSIFICATION: TEMPORARY
(BOX 1)
Finaled: January 2014
Permit #
13-02-080
13-03-104
13-04-082
13-05-014
13-05-029
13-06-040
13-06-042
13-06-043
13-06-045
13-06-062
13-07-026
13-07-037
13-07-105
13-08-005
13-08-014
13-08-037
13-08-067
13-09-073
13-08-075
13-08-081
13-09-012
13-09-024
13-09-037
13-09-043
13-09-047
13-09-052
13-09-080
13-09-089
13-10-011
13-11-054
(BOX 2) (BOX 3) (BOX 4)
Finaled: February 2014 Finaled: March 2014
Permit #
13-03-049
13-05-004
13-05-011
13-05-078
13-07-011
13-07-059
13-08-006
13-08-068
13-09-013
13-09-023
13-09-034
13-09-035
13-09-048
13-09-065
13-09-088
13-09-092
13-10-006
13-10-021
13-10-028
13-10-029
13-10-049
13-10-051
13-10-077
Permit #
12-11-032
13-03-083
13-04-048
13-05-015
13-07-070
13-08-013
13-08-021
13-08-027
13-08-028
13-08-047
13-09-086
13-09-097
13-10-022
13-10-023
13-10-038
13-10-040
13-10-048
13-11-015
13-11-046
13-11-077
14-01-081
14-02-012
14-02-050
14-02-064
Finaled: April 2014
Permit #
12-12-007
13-05-021
13-07-036
13-07-092
13-08-025
13-08-046
13-09-040
13-09-067
13-09-068
13-10-017
13-10-026
13-11-001
13-11-008
13-11-034
13-11-044
13-11-045
13-11-055
13-11-061
13-11-080
13-11-088
13-12-006
13-12-028
13-12-044
13-12-050
13-12-055
13-12-058
14-01-018
14-01-019
14-01-050
14-03-006
14-03-062
14-03-096
14-04-039
(Box 5) (Box 6) (Box 7)
Finaled: May 2014 Finaled: May/June 2014 Finaled: June 2014
Permit #
13-05-063
13-06-020
13-07-072
13-08-022
13-09-025
13-09-041
13-09-085
13-10-024
13-10-045
13-10-046
13-10-047
13-10-050
13-11-064
13-11-084
13-12-005
13-12-031
13-12-043
13-12-045
13-12-078
Permit #
14-01-025
14-01-027
14-01-028
14-01-029
14-01-037
14-01-038
14-01-057
14-01-060
14-01-084
14-01-085
14-01-105
14-02-032
14-03-082
14-04-014
14-04-040
14-05-092
June 2014
13-08-031
13-09-054
13-09-082
13-10-004
13-10-056
13-10-060
13-11-019
13-11-053
13-11-057
Permit #
13-11-069
13-11-086
13-11-087
13-12-015
13-12-038
13-12-075
14-01-005
14-01-061
14-01-073
14-01-074
14-01-089
14-01-096
14-01-106
14-02-002
14-02-004
14-02-021
14-02-058
14-02-059
14-02-060
14-02-065
14-02-070
14-03-005
14-03-055
14-03-056
14-03-057
14-03-059
14-03-070
14-03-088
14-03-098
14-03-100
14-04-048
14-04-098
14-05-025
(BOX 8)
Finaled: July 2014
Permit #
13-06-033
13-07-007
13-09-005
13-11-035
13-12-021
13-12-026
13-12-030
13-12-042
13-12-057
14-01-006
14-01-015
14-01-016
14-01-054
14-01-070
14-01-097
14-01-098
14-02-011
14-02-039
14-02-043
14-02-048
14-02-052
14-02-066
14-02-072
(BOX 9) (BOX 10)
Finaled: July/August 2014 Finaled: Aug/Sept.
Permit #
14-03-021
14-03-022
14-03-033
14-03-035
14-03-042
14-03-054
14-03-063
14-04-001
14-04-003
14-04-008
14-04-013
14-04-036
14-04-045
14-04-064
14-04-089
14-04-090
14-06-044
14-06-121
14-07-017
14-07-099
13-05-081
13-10-062
13-11-002
13-12-018
13-12-044
14-01-062
14-01-063
14-01-064
14-01-078
14-01-088
14-01-094
14-01-103
14-01-104
Permit #
14-02-042
14-02-063
14-03-010
14-03-023
14-03-069
14-04-011
14-04-012
14-04-020
14-04-022
14-04-031
14-04-032
14-04-046
14-04-047
14-04-050
14-04-059
14-04-092
14-04-093
14-04-108
14-04-109
14-05-044
14-05-078
14-05-183
14-06-150
14-07-073
14-07-174
13-09-096
13-12-019
14-01-093
14-01-101
14-01-102
(BOX 11) (BOX 12) (BOX 13)
Finaled: September 2014 Finaled: October 2014 Finaled: Oct/Nov 2014
Permit #
14-03-002
14-03-007
14-03-019
14-03-020
14-03-025
14-03-037
14-03-043
14-03-065
14-03-067
14-03-084
14-04-091
14-04-101
14-04-102
14-04-103
14-04-110
14-04-121
14-04-025
14-04-129
14-05-073
14-05-090
14-05-113
14-05-135
14-05-246
14-05-249
14-05-251
14-06-087
14-06-104
14-06-130
14-06-114
14-07-039
Permit # Permit #
13-04-070 14-07-163
13-11-058 14-09-019
13-12-039 14-09-098
13-12-080 14-10-007
14-01-065 WattatiA
14-02-028 13-12-079
14-02-035 14-02-027
14-02-056 14-02-053
14-03-001 14-03-017
14-03-032 14-03-092
14-03-051 14-04-005
14-03-060 14-04-026
14-04-044 14-04-041
14-05-108 14-04-094
14-05-136 14-04-095
14-05-244 14-05-041
14-05-265 14-05-067
14-05-280 14-05-223
14-06-046 14-06-023
14-06-049 14-06-078
14-06-050 14-06-106
14-06-063 14-06-172
14-06-077
14-06-152
14-06-153
14-06-167
14-06-169
14-07-008
14-07-011
14-07-026
14-07-040
14-07-081
14-07-095
14-07-101
(BOX 14) (BOX 15) (BOX 16)
Finaled: Nov/Dec 2014
Permit #
14-07-009
14-07-060
14-07-046
14-07-064
14-07-080
14-07-148
14-07-158
14-07-184
14-07-195
14-07-196
14-08-041
14-08-049
14-08-186
14-08-256
14-09-070
14-10-014
'rpmber
13-07-008
13-09-015
13-10-067
13-11-082
14-01-107
14-02-006
14-03-009
14-04-019
14-04-027
14-04-106
14-04-136
14-04-137
Finaled: December 2014 Old Permits
(Late Finals or Expired
Permit # Permits)
14-05-040 Permit #
14-05-157 11-10-035 (Exp)
14-05-252 12-12-049 (Exp)
14-06-122
14-06-144
14-06-149
14-07-077
14-07-079
14-07-147
14-07-169
14-07-185
14-07-186
14-08-007
14-08-018
14-08-019
14-08-022
14-08-044
14-08-141
14-08-158
14-08-204
14-08-213
14-08-260
14-09-001
14-09-037
14-09-039
14-09-114
14-09-154
14-10-038
14-10-073
14-10-170
14-11-058