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Independent Contractor - 2022 - Country Christmas - Owyhee Express Carriage Co. - 12/12/2022 CITY OF EAGLE PARKS AND RECREATION DEPARTMENT Agreement for Independent Contract I, This Agreement("Agreement") is entered into this O. day of EGein 022, by and between the City of Eagle, an Idaho municipal corporation ("City") and Owyhee Express Carriage Co., a privately owned company. The City and Owyhee Express Carriage Co. are sometimes collectively referred to herein as the"Parties." RECITALS WHEREAS, the City desires to contract for Horse Carriage Services to be conducted during event at Heritage Park, 185 E State St Eagle, Idaho 83616; and WHEREAS, Owyhee Express Carriage Co. possess qualifications, skills, and the experience necessary to provide services for the City; AGREEMENT NOW THEREFORE, and in consideration of the mutual promises contained herein, the Parties agree to the following: 1. Incorporation of Recitals: The above Recitals are a material part of this Agreement and are incorporated into the Services of this Agreement by reference as though they were fully set forth herein. 2. Services: In addition to the services identified in Exhibit A, attached hereto, and incorporated herein(if applicable),Owyhee Express Carriage Co. shall also provide the following services: • Place of Engagement: Event at Heritage Park, 185 E State St Eagle, Idaho 83616 • Time of Performance: 1:00 p.m. to 5:00 p.m. 3. Compensation: Owyhee Express Carriage Co. shall be paid for actual services rendered at a rate of$850 for specified event identified in services. 4. Additional Expenses: Usual and customary office expenses, as well as mileage compensation, shall not be considered for reimbursement to Owyhee Express Carriage Co. However, should other services be needed by the Owyhee Express Carriage Co., prior written approval must be obtained by the City, for said expenses to be available for reimbursement. 5. Equipment,Materials,Supplies: Unless otherwise agreed to in writing,Owyhee Express Carriage Co. shall supply, at Owyhee Express Carriage Co. sole expense, all equipment including,but not limited to,horse, carriage,materials, and/or supplies to accomplish the services to be provided under this Agreement. 6. Payment: Owyhee Express Carriage Co. shall submit an invoice for payment to Eagle City Hall, P.O. Box 1520, Eagle, Idaho 83616. The invoice shall provide a detailed statement of the services provided, and hours needed for the services. Payment shall be made within fifteen(15)business days of receipt invoice. Payment of Owyhee Express Carriage Co. fee cannot be made until a copy of their W-9 is provided to the City 7. Taxes: Owyhee Express Carriage Co. assumes full and sole responsibility for payment of state and federal income tax, withholdings, social security, and other payroll taxes on any income attributable to Owyhee Express Carriage Co. arising from compensation provided under this Agreement. As such Owyhee Express Carriage Co. shall be required to submit a completed W-9 at time of contract execution. 8. Promotion and Production: The City shall be responsible for all matters pertaining to the promotion and production of the scheduled performance including but not limited to:venue rentals; security;and advertising. Owyhee Express Carriage Co.agrees that the City may use their name, pictures, photographs, and other likenesses in connection with advertising and publicizing the engagement(s) hereunder, but such use shall not be without the prior approval of Owyhee Express Carriage Co. 9. Independent Contractor: At all times during the term of this Agreement,Owyhee Express Carriage Co. shall be an independent contractor and shall not be an employee of the City. City shall have the right to control Owyhee Express Carriage Co. only insofar as the results of their services rendered pursuant to this Agreement. City shall not have the right to control the means and methods by which Owyhee Express Carriage Co. accomplishes services rendered hereunder. Owyhee Express Carriage Co. shall indemnify the City against any liability arising out of an allegation or finding that they are not a contractor. Owyhee Express Carriage Co. is not entitled to employee benefit programs or any protection afforded employees of the City of Eagle. Owyhee Express Carriage Co. is not prohibited from providing the same services for other businesses at any time except times which would present a conflict in providing City services under this Agreement. Owyhee Express Carriage Co. will be solely responsible for payment of all federal and state taxes, will not be an employee of the City for worker's compensation or any other purposes, and will not have unemployment insurance benefits. 10. Service Not Agent: Except as City may specify in writing, Owyhee Express Carriage Co. shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Owyhee Express Carriage Co. shall have no authority,express or implied, pursuant to this Agreement,to bind City to any obligation whatsoever. 11. Nondiscrimination: Owyhee Express Carriage Co. agrees not to discriminate against any person because of race, color, religion, sex, national origin, age, disability, or marital status in any activity for which they are providing services under this Agreement. 12. Indemnification: Owyhee Express Carriage Co. agrees to indemnify and save and hold harmless City from and for any and all losses, claims, actions, judgment for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement. 13. Notice: Communication between the Parties regarding day-to-day matters shall occur via e-mail or telephone. For Clarification on or direction regarding day-to-day matters, the point of contact for the City shall be Special Events Coordinator,Joshua Herker. All other notices required to be given by either of the Parties shall be in writing and be deemed communicated when personally served, or mailed in the United States mail, addressed as follows: CITY OF EAGLE: Service Provider: Attn: Brian Allen Name: Owyhee Express Carriage Co. 660 East Civic Lane Address: P.O. Box 1520 Eagle, ID 83616 Contact phone number: Contact phone: 208-489-8784 Contact Email: mjbeavers@frontiemet.net Contact e-mail: ballen@cityofeagle.org 14. Compliance with Laws: Each party shall comply with all applicable Federal, State, and local laws and regulations. 15. Assignment: This Agreement may not be assigned or delegated by either party without prior written consent of the other party. 16. Attorney's Fees: The prevailing party in any claims or disputes arising out of this Agreement shall be entitled to recover reasonable attorney's fees in addition to other relief which a court of competent jurisdiction may award. 17. Entire Agreement: This Agreement constitutes the entire agreement between the Parties relative to the subject matter hereof. Statements or representations of any kind not embodied herein shall be of no force or effect. This Agreement may only be modified in writing. 18. Governing Law: This Agreement will be construed in accordance with the laws of the State of Idaho. 19. Heirs and Assigns: This Agreement and the terms and conditions hereof shall apply to and are binding upon the heirs,executors,administrators and assigns of the parties hereto. 20. Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 21. Approval: The City and Owyhee Express Carriage Co. each acknowledge that this Agreement, even though agreed upon by the City's representatives, is not binding upon the City until such time as the Eagle City Council approves this Agreement and authorizes the Mayor to execute this Agreement on behalf of the City. IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date first above written. CITY OF EAGLE: Owyhee Express Carriage Co: Jason Pierce, Mayor (Name) ATTEST: Tracy E. Osborn, City Clerk EXHIBIT A (Owyhee Express Carriage Co. Performance Services) • Services shall be perform from 1:00pm—5:00pm with time allocated by Owyhee Express Carriage Co. for proper set-up and tear-down of all needed supplies and equipment to properly perform agreed upon services. • Owyhee Express Carriage Co. will have one (15) minute break while they are providing services from 1:00pm—5:00pm 21. Approval: The City and Owyhee Express Carriage Co.each acknowledge that this Agreement, even though agreed upon by the City's representatives, is not binding upon the City until such time as the Eagle City Council approves this Agreement and authorizes the Mayor to execute this Agreement on behalf of the City. IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date first above written. CITY OF EAGLE: Owyhee Express Carriage Co: Jas n Pi rce,Mayor (Name) ©�A.I C A ST: Tracy E. rn, City Clerk } ; . ! • V- ,;•• * 5v• EXHIBIT A. (Owyhee Express Carriage Co. Performance Services) • Services shall be perform from 1:00pm—5:00pm with time allocated by Owyhee Express Carriage Co. for proper set-up and tear-down of all needed supplies and equipment to properly perform agreed upon services. • Owyhee Express Carriage Co.will have one(15)minute break while they are providing services from 1:00pm—5:00pm