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Minutes - 2022 - Eagle Public Library - 09/21/2022 - Regular Off THE CITY OF EAGLE . EAGLE PUBLIC LIBRARY BOARD ' MINUTES Eagle City Hall, 660 Civic Lane September 21, 2022 6:00 P.M. 1. CALL TO ORDER at 6:04 pm 2. ROLL CALL: HYER,LEWIS,HOPKINS,BRACKNEY,TAYLOR: Lewis and Taylor absent 3. ACTION ITEM:ADDITIONS,DELETIONS,OR MODIFICATIONS TO THE AGENDA a. Hopkins moves to add item to old business:discussion of status of survey for strategic planning Motion to modify agenda: Hopkins Second:Brackney Unanimously approved 4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA: a. Consent Agenda items are considered to be routine and are acted on with one motion.There will be no separate discussion on these items unless an Eagle Public Library Board of Trustees member,City Staff,or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. b. Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless specifically stated otherwise. c. Minutes of August 17,2022 d. Approval of Bills e. Hours of Operation Policy This policy was approved on September 16,2020 and was reaffirmed September 15, 2021. There are no recommended changes to this policy. f. Technology Plan: Annual update of technology plan Motion to approve:Hyer Second:Hopkins Unanimously approved 5. PUBLIC COMMENT:This time is reserved for the public to address the Eagle Public Library Board of Trustees regarding concerns or comments they would like to provide to the Board regarding subjects not on the agenda. This is not the time slot to give formal testimony on a new business item or pending application or proposal.Out of courtesy for all who wish to speak,the Board requests each speaker limit their comments to three(3)minutes. a. None 6. REPORTS a. Director's Report i. Circulation for August was up over last year;second highest August ever. Starting working on Family Place certification(certification is online).Two new staff members,both full time programming specialists.One vacancy remaining;guest services specialist. b. Friends of the Eagle Public Library:Given by Ann Ritter,President i. October Book Sale is October 7 between 1 pm and 5 pm,and October 8a'between 9 am and 3 pm. Will be setting up in the afternoon,the Fall Harvest Festival sale.Many items are donated after the sale.Volunteers welcome to be sorting or with the sale itself. c. Library Liaison/City Hall Reports i. Welcome Brackney,thank Hyer for service. ii. Continuing work on budget at City Level;final budget should be approved in the next few weeks. d. Board Specialists Reports i. Growth and Development:none ii. Finance:none iii. Personnel:none iv. Foundation:The Foundation is about to submit final paperwork for 503c status.Many month process for just waiting. 7. OLD BUSINESS Page 1 of 2 4fr .., THE CITY OF EAGLE EAGLE PUBLIC LIBRARY BOARD tr, MINUTES Eagle City Hall, 660 Civic Lane September 21, 2022 6:00 P.M. a. Status update on strategic planning;probably about 150 respondants with online and paper surveys.Will keep survey open until next board meeting.We will also try to distribute the survey more broadly to the larger community by trying to include it in the city-wide email. 8. NEW BUSINESS a. ACTION ITEM:Public Meeting Rooms Policy. Staff request for clarification to Public Meeting Room Policy to read"may not be booked for use by the same guest or group more than four times in any ninety(90)day period." a. In packet has been modified;Steve copied.This is to address abuses to meeting rooms in the past.Steve would recommend aligning meeting room policy with that of the City. Move to approve:Brackney Second:Hopkins Unanimously approved b. ACTION ITEM:Board of Trustees officer nominations for FY 2022/23 a. Nominated Officers: i. Past President:will be vacant due to rotation ii. President:Lewis iii. Vice President:Hopkins iv. Secretary:Taylor v. Members at large:Brackney 9. ADJOURNMENT at 6:27 pm Respectfully submitted: /4./.4.9 Candice Hopkins Clerk of the Meeting APPROVED: r- Ktrsten L is Chair Page 2 of 2 s ignatures_minutes_20220921