Minutes - 2022 - Eagle Public Library - 10/19/2022 - Regular EAGLE
Aer•, ,{ THE CITY OF
EAGLE PUBLIC LIBRARY BOARD
+L :► MINUTES
Eagle City Hall, 660 Civic Lane
October 19, 2022 6:00 P.M.
1. CALL TO ORDER at 6:01 pm
2. ROLL CALL: LEWIS,HOPKINS,BRACKNEY,TAYLOR,ALMON all present
3. 'ACTION ITEM: ADDITIONS,DELETIONS,OR MODIFICATIONS TO THE AGENDA no changes
4. ACTION ITEM ELECTION OF BOARD OFFICERS FOR FY 2022/23
Proposed officer positions from September meeting:
Lewis:President
Hopkins: Vice President
Taylor: Secretary
Brackney:Member at Large
Almon:Member at Large
Motion to approve:Almon
Second: Brackney
Unanimously approved
5. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
a. Consent Agenda items are considered to be routine and are acted on with one motion.There will be no separate
discussion on these items unless an Eagle Public Library Board of Trustees member,City Staff,or a citizen
requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
b. Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted
as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless specifically stated
otherwise.
c. Minutes of September 21,2022
d. Approval of Bills.
e. Guest Care Policy:Annual policy review.This policy was adopted on October 19,2016.
f. Collection Development Policy: Annual policy review. This policy was adopted on November 18,2020.
Motion to approve:Hopkins
Second:Almon
Unanimously approved
6. PUBLIC COMMENT:This time is reserved for the public to address the Eagle Public Library Board of Trustees
regarding concerns or comments they would like to provide to the Board regarding subjects not on the agenda. This is
not the time slot to give formal testimony on a new business item or pending application or proposal.Out of courtesy
for all who wish to speak,the Board requests each speaker limit their comments to three(3)minutes.
None
7. REPORTS
a. Director's Report
i. Circulation around 600,000 items for the year. September was very busy with patrons.At
the November meeting,Holly from the Clerk's office will contact us with access to
software called ILegislate;documents will be available via this forum.Board members
can comment on documents;more like personal notes;these comments may be
discoverable by the public as a public records process.The city attorney has agreed to do
an Open Meeting workshop with the board.
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44. THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
�t Eagle City Hall, 660 Civic Lane
October 19, 2022 6:00 P.M.
ii. Brackney asked about when events will move indoors. Steve reports that's up to the staff;
when they're comfortable doing so due to COVID issues. A new air system will be
installed with air exchange system;Nichole(long-range planning)mentions that this is
being bid at the moment;hopefully it will be installed soon.Nichole will provide an
update to the board on the timeline.After installation,events will likely move indoors.
b. Friends of the Eagle Public Library
i. Had successful sale for$1,441.86.Thanks to Steve for use of community room.Looking
forward to May sale, first Saturday of Saturday Market. Had about 30 volunteers;people
generous with time and money. Main purpose of Friends of the Eagle Public Library is
fundraising and the group has accumulated about$109k so far.
ii. Brackney thanks Friends of Library for their service.Almon thanks Friends for holding
the sale.
c. Library Liaison/City Hall Reports
i. City Council recently approved the Capital Plan
d. Board Specialists Reports
i. Growth and Development: none
ii. Finance: none
iii. Personnel: none
iv. Foundation:the foundation continues to be established;they are currently working on their 503c
accreditation.
v. The Board discussed changing committees moving forward.Proposed committees are:
1. Growth and Development
2. Liaison to Friends of the Eagle Public Library
3. Liaison to Foundation for the Eagle Public Library
8. OLD BUSINESS
a. Survey update:the survey has been open for over two months and has had about 200 responses.Hopkins
volunteers to compile information from the survey and present a summary at the November meeting.
Motion to close survey:Brackney
Second:Hopkins
Unanimously approved
9. NEW BUSINESS
a. ACTION ITEM:FY 2023-2027 Capital Plan Update&FY 2024-2028 Capital Plan Project Solicitation
a. Nichole Baird Spencer gave a presentation to the board on Capital Plan Project Solicitation.
Nichole suggested the board or individuals submit ideas for projects.
b. These projects would be different than the facilities plan.
10. ADJOURNMENT at 7:25 pm
Respectfully submitted:
f
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dice Hopkins
Clerk of the Meeting
APPROVED:
joiktirri 10 f .6
rste wis
Chair
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minutes 20221019