Service Solicited - 2017 - Commercial Tire - Commercial Tire / Fleet Services / Tires Only (3)SERVICE AGREEMENT
DATE: Mav 2.2017
RFP NO. 17-003
COMMODITY OR SERVICE: Fleet Services (TIRES ONLY)
PERIOD OF SERVICE AGREEMENT: May 2, 2017 through September 30, 2017.
POSSIBLE RENEWAL EXTENSIONS TO: September 30, 2019
RENEWAL: If this Service Agreement is subject to renewal into its second and/or third years, such renewal will
be in the form of an Amendment to the Service Agreement.
This Service Agreement is entered into between the City of Eagle (hereinafter called "City") and Commercial
Tire, (hereinafter called "Vendor").
Whereas, the City issued a Request for Proposal (RFP) dated April 5, 2017; and
Whereas, the City wishes to award a contract pursuant to that process; and
Whereas, Commercial Tire wishes to provide products and services as requested in the Request for Proposal
(RFP);
NOW, THEREFORE, in consideration of the mutual promises, covenants, and agreements hereinafter set
forth, Commercial Tire and the City do hereby agree as follows:
1. The Connerci 1 Tire agrees to supply such commodity or services in accordance with the terms,
conditions, and specifications in the Request for Proposal (RFP), including appendices and amendments, and
Official Bidding Form Response. The Request for Proposal (RFP) and the Vendors Response are
incorporated and made a part of this Service Agreement.
2. The City and the Vendor further wish to clarify the following additional requirements, if any:
3. The terms of this Service Agreement shall follow this order of precedence:
• The specific terms and conditions stated herein.
• Original Request for Proposal (RFP), including appendices/amendments.
• Contractor's response to the Request for Proposal (RFP).
• Official Purchase Order (when applicable).
4. This Service Agreement may be amended only by written agreement of the parties.
(Signature Block on the following page)
CITY OF EAGLE
€t:. 12)
Mayor
DATE: 5-- 2- —/ 9-
-2 -
VENDOR NAME: "COMMERCIAL TIRE"
Atrov—
//hoar
ADDRESS: 6538 N. Linder Road
Eagle, Idaho 83616
DATE: 5-.2 7/7
REQUEST FOR PROPOSAL (RFP) NO.: 17-003/April 5, 2017
CITY OF EAGLE
72
Mayor
DATE: 1---- 2 —, 9-
-2 -
VENDOR NAME: "COMMERCIAL TIRE"
Title
ADDRESS: 6538 N. Linder Road
Eagle, Idaho 83616
DATE:
REQUEST FOR PROPOSAL (RFP) NO.: 17-003/April 5, 2017
REQUEST FOR QUOTES
RFQ 17-003
CITY FLEET MAINTENANCE/TIRES
I. Purpose. This is a request for quotes for City Fleet Vehicle Maintenance. Through this request for
quotes, the City of Eagle is asking vendors for proposals for services related to vehicle maintenance
and inspections as scheduled per manufacturers recommendations. Parts replacement with pre -
approval by Facility Maintenance Supervisor or another authorized city official. We are also
seeking a vendor for the purchase of tires for the entire City Fleet. (Maintenance and tires may be
awarded separately as needed). The City of Eagle may offer the successful proposer(s) two (2)
additional one-year renewal terms.
Please note: The agreement term will run through September 30, 2017, provided, however, that
either party to the agreement shall have the option to cancel and terminate the agreement by
giving the other party thirty (30) days written notice to the other party of its intent to terminate.
II. Selection. Selection of the Fleet Maintenance Vendor will be based on the following criteria:
1. At least one (1) ASE Certified Employee on staff. (ASE Blue Seal of Excellence
Program recipient preferred but not required)
2. Availability to provide needed services on a timely basis.
3. Competitive shop rate for additional maintenance items.
4. Quotes may be submitted on an all or none basis. Maintenance and tires may
be awarded separately if needed.
5. Client references.
6. Preference will be given to American made tires.
The City of Eagle will select what in its sole judgement the quote that will be in the best interests of
the City of Eagle. A successful quote must include examples of similar references.
III. Project Schedule. A list of fleet vehicles and their individual maintenance schedules are attached as a
part of this RFQ. Mileage on the some of the fleet vehicles is irregular. Work will begin upon the
signing of an agreement with the City of Eagle.
IV. Project Specifications.
The services for bid are listed below:
1. Regular Maintenance Components
> Regular Maintenance -oil change
➢ Change engine coolant
➢ Replacement of CVC valve
➢ Replace cabin air filter (if equipped)
➢ Replace accessory drive belts
1IPaPP
REQUEST FOR QUOTES
RFQ 17-003
CITY FLEET MAINTENANCE/TIRES
> Replace fuel filter
➢ Replace rear axle lubricant
> Replace spark plugs
➢ Inspect automatic transmission fluid (if equipped with under hood dipstick)
> Change automatic transmission fluid
➢ Change automatic transmission/transaxle fluid and filter
➢ Change front axle lubricant
> Change transfer case fluid
➢ Change wiper blades, front and back (if equipped)
> Inspect and replace head lights/tail lights/indicator lights/running lights if needed (with
approval)
2. Tires for Fleet Vehicles and Recreational Vehicles bids must meet the OEM mileage specify the
tire mileage warranty and include mounting, balancing, disposal and rotation of tires.
➢ 245/75/R16
➢ P215/75/R14
> 205/65/R15
> 245/70/R17
> LT245/75/R17
➢ R245/65/R17
> 245/75/R17
> ST205/75/D14
➢ ST205/75/D15
> LT245/75/R16
> AT -23 x 11-10
> ATV 25 x 8.00-12 NHS
> ATV 25 x 10.00-12 NHS
71
REQUEST FOR QUOTES
RFQ 17-003
CITY FLEET MAINTENANCE/TIRES
V. Content and Format of Quotes.
> Proposers shall use the attached Bid Sheet to submit the quote(s).
> Additional pages such as certifications and references are required.
17RQlY OP
> Workers compensation and liability insurance naming the City as additional insured is
required.
VI. Submission of quotes.
Submit quotes to the City of Eagle by Friday, April 21, 2017 at 5:00 pm. Quotes may be
emailed to esmith(citvofeagIe.orp, or mailed to:
City of Eagle
Attention: Ellen Smith
PO Box 1520
Eagle, ID 83616
208-489-8792
Please let us know if you intend on submitting a quote. Questions regarding this bid must be asked
in writing and will be answered in writing for all submitting quotes.
# 17-003
CITY FLEET MAINTENANCE/TIRES
BIDDER NAME: COMMERCIAL TIRE LINDER/EAGLE
ADDRESS: 6538 N LINDER ROAD
EAGLE, ID 83646
PHONE: 208-985-7816
Maintenance
ehicle
2006 b* c Envoy (CONV/3K)
2004 Dod Stratus (CONV/3K)
1997 Ford Ra er (CONV/3K)
2000 Ford Range Blend/5k)
2006 Ford F-150 (41 fleet)BLEND/4k
2013 Ford F-250 (BLE /5k)
2015 Ford F-250 (2 in flee SYN/7. '0
2016 Ford F-250 (2 fleet) SY
2016 Chevrolet Express Car
(BLEND)
TOTAL BID AMOUNT
ITEM
1 Coolant uid Exchange
1 Trans fission Fluid Exchange
1 Po r Steering Fluid Exchange
B ke Fluid Exchange
uel Injection System Service
Differential Service
Cabin Air Filter
OFFICIAL BIDDING FORM
BID CLOSING DATE:
April 21, 2017
AMOUNT PER
OIL CHANGE
35.05
24.95
24.9
4.5
8.05
58.05
86.05
86.05
28.50
443.60
BID AMO
102.958
102.95r
69.95$
69.951
124.954
75.00+FLUID
39.95
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APR 18 2017
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# 17-003
CITY FLEET MAINTENANCE/TIRES
TIRES FOR VEHICLE
12006 GMC Envoy
2004 Dodge Stratus
1997 Ford Supercab Ranger XLT
2000 Ford Ranger Pickup
2006 Ford F -1S0
2015 Ford F-250
2016 Chevy Express Van
2011 Kawasaki 4010 Mule
2015 Polaris Sportsman (Front
tires)
2015 Polaris Sportsman (Rear
tires)
Enclosed Trailer
Flatbed Trailer
TIRE SIZE
R245/65/R17
205/65/R15
245/75/R16
245/75/R16
245/70/R17
LT245/75/R17
LT245/75/R16
AT 23 x 11-10
25 x 8.00-12
NHS
25 x 10.00-12
NHS
ST205/75/D14
ST 205-75-D15
OFFICIAL BIDDING FORM
BID AMOUNT PER MOUNT, BALANCE, TOTAL BRAND & PLACE
TIRE ROATATION, AMOUNT OF TIRE
DISPOSAL MANUFACTURE
104.55 35.36 139.91 Firestone/US
59.56 35.36 94.92 Firestone/US
132.47 35.36 167.83 Firestone/US
132.47 35.36 167.83 Firestone/US
113.72 35.36 149.08 Firestone/US
124.66 45.36 170.02 Firestone/US
115.96 45.36 161.30 Firestone/US
113.23 21.66 134.89 Carlisle/US(varies)
121.97 21.66 151.63 Carlisle/US(varies)
142.54 21.66 170.20 Carlisle/US(varies)
62.10 18.50 87.50 Trailer King/China
66.60 18.50 92.50 Trailer King/China
X I am submitting a quote for fleet maintenance and tires.
0 I am submitting a quote for fleet maintenance only.
❑ 1 am submitting a quote for fleet tires only.