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Minutes - 2022 - City Council - 08/09/2022 - Regular EAGLE CITY COUNCIL MEETING MINUTES August 9,2022 1. CALL TO ORDER: 2. ROLL CALL: Present: GINDLESPERGER,PIKE,BAUN,RUSSELL. All present. A quorum is present. 3. PLEDGE OF ALLEGIANCE: 4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA: 5. PRESENTATION: A. Director of Ada County Highway District,Bruce Wong would like to share his appreciation to the Council and Mayor for their support of the Idaho Patriot Thunder. Mr. Wong thanks the Mayor and Council for their support of the event. It was the 12th year of Idaho Patriot Thunder,and each year the City loans flags to line the entry lane for the event. There were 741 riders,resulting in 9-11 miles of motorcycles checks to charities. Funds raised benefit Idaho National Guard Army Support Fund and Operation Warm Heart. Mayor Pierce is presented with a token of appreciation for the City's support. 6. REPORTS: A. Mayor and Council Reports: Pike reports on the Eagle Sewer District meeting,they approved their budget at last nights meeting. Tomorrow he will be attending the Senior Center meeting. Urban Renewal Agency is moving forward purchasing the property on the corner of Eagle Road and State Street. The public hearing for the Urban Renewal Agency budget will be held on the August 16,2022. B. City Hall Department Supervisor Reports:None 1. City Treasurer,Financial Reports for June 2022 and for Quarter ending June 2022 C. City Attorney:None 7. PUBLIC COMMENT 1: This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding subjects not on the agenda.At times,the City Council may seek comments/opinions regarding specific City matters during this allotted time.This is not the time slot to give formal testimony on a public hearing matter,land use application,or comment on a pending application or proposal.Out of courtesy for all who wish to speak,the City Council requests each speaker limit their comments to three(3) minutes. No one choses to speak. 8. ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS: CONSENT AGENDA: Consent Agenda items are considered to be routine and are acted on with one motion.There will be no separate discussion on these items unless the Mayor,a Councilmember,member of City Staff,or a citizen requests an item to be removed from the Consent Agenda for discussion.Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council.Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff,Planning&Zoning Commission,or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims against the City. B. D&S Electrical IF Sole Source Contract:Having declared and published as a sole source contract under Idaho Code 67-2808(2)(viii)and 67-2808(2)(b) and having received no opposition, the City is entering into a contract for the provision of polyurethane T22 vaults. (VV) Page 1 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-09-22min.docx C. Permanent Pathway Easement Agreement Between the City of Eagle and Schneider Custom Homes for a Public Pathway within Eastfield Subdivision: Schneider Custom Homes is requesting approval of a permanent pathway easement agreement for the public pathway located within Eastfield Subdivision. The 4.58-acre site is located on the northwest corner of East Hill Road and North Edgewood Lane at 200 North Edgewood Lane. (MNB) D. Service Quote Between the City of Eagle and WoodLab:A Service Quote between the City of Eagle and WoodLab for the fabrication of a custom conference table in an amount not to exceed$8,500.ARPA funds will be utilized for this expense. (ELZ) E. Service Order Between the City of Eagle and Fatbeam: A Service Order between the City of Eagle and Fatbeam for the installation of conduit network located at N.Moon Bello Way (west of Eagle Middle School)east to Eagle Road and at the corner of Hill Road and State Street traveling east to 2nd Street.An amount not to exceed$96,236.ARPA funds will be utilized for the expense. (ELZ) F. Development Agreement Associated with A-11-21/RZ-17-21/CU-11-21/PPUD-08- 21/PP-18-21—Soaring Feather Ranch Subdivision: Staff is requesting approval of the development agreement associated with the rezone from RUT(Rural-Urban Transition-Ada County designation)to R-E and R-2-DA-P(Residential-two units per acre with a Development Agreement-PUD). The City Council approved the associated annexation,rezone and preliminary plat applications on July 12,2022 (A-11-21/RZ-17-21/CU-11-21/PPUD-08-21/PP- 18-21). (MNB) G. Development Agreement Associated with A-12-21/RZ-18-21 &PP-19-21— Farmstead Landing Subdivision: Staff is requesting approval of the development agreement associated with the rezone from RUT(Rural-Urban Transition-Ada County designation)to R-2- DA(Residential with a development agreement- [in lieu of a PUD])for Farmstead Landing Subdivision. The City Council approved the associated annexation,rezone and preliminary plat applications on June 28,2022(A-12-21/RZ-18-21 &PP-19-22). (MNB) H. FPUD-06-22 &FP-08-22—Final Development Plan and Final Plat for Arvory Crest Subdivision No.3—Lennar Homes: Lennar Homes,represented by Ken Firmage with FS One, LLC, is requesting final development plan and final plat approvals for Arvory Crest Subdivision No. 3, a 34-lot(29-buildable, 5-common),residential subdivision. The 7.64-acre site is located on the south side of West Floating Feather Road approximately 1,390-feet southeast of the intersection of West Floating Feather Road and State Highway 16. (MJW) I. FPUD-08-22 & FP-10-22—Final Development Plan and Final Plat for Arvory Crest Subdivision No.4—Lennar Homes: Lennar Homes,represented by Ken Firmage with FS One,LLC, is requesting final development plan and final plat approvals for Arvory Crest Subdivision No. 4,a 34-lot(32buildable,2-common),residential subdivision. The 18.28-acre site is located on the south side of West Floating Feather Road approximately 1,275-feet east of the intersection State Highway 16 and West Floating Feather Road. (MJW) J. FPUD-04-22 &FP-04-22—Final Development Plan and Final Nat for Snoqualmie Basin Subdivision—Red Butte,LLC: Red Butte, LLC,represented by David Sterling, P.E.,with T-O Engineers, is requesting final development plan and final plat approvals for Snoqualmie Basin Subdivision,a 35-lot(26-residential, 4-commercial, 5-common)mixed use planned unit development. The 12.84-acre site is located at the southwest corner of West Floating Feather Road and North Palmer Lane at 1833 North Palmer Lane.(MJW) Baun requests item 8D be removed. Gindlesberger moves to approve consent agenda items A-J excluding D.Seconded by Russell. GINDLESBERGER AYE; PIKE AYE; BAUN AYE; RUSSELL AYE; ALL AYE...MOTION CARRIES. Page 2 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-09-22min.docx 8D Service Quote Between the City of Eagle and WoodLab:A Service Quote between the City of Eagle and WoodLab for the fabrication of a custom conference table in an amount not to exceed $8,500.ARPA funds will be utilized for this expense. (ELZ) Baun asks for further explanation on this item. Mayor Pierce states that a table was needed for one of the conference rooms, and WoodLab, an Eagle Business,was approached to provide a price quote. Upon further discussion, it was proposed to have WoodLab apply their logo on the table,thus reducing the overall price. Staff is in the process of then approaching other local businesses,to sponsor their logo placement on the table as well. The intent is for the majority of the cost to be paid by local business sponsorships,with the remaining approximately$1,500 being paid by the city. Baun moves to approve consent item 8D a service quote between the City of Eagle and WoodLab not to exceed $8,500. Seconded by Russell. GINDLESBERGER AYE; PIKE AYE; BAUN AYE; RUSSELL AYE; ALL AYE...MOTION CARRIES. Mayor Pierce calls a recess as public hearings may not begin prior to 6:00 p.m. 9. UNFINISHED BUSINESS: None 10. ALL PUBLIC HEARING ITEMS ARE CONSIDERED ACTION ITEMS: PUBLIC HEARINGS:Public hearings will not begin prior to 6:00 p.m. • Public Hearings are legally noticed hearings required by state law.The public may provide formal testimony regarding the application or issue before the City Council. This testimony will become part of the hearing record for that application or matter. • Public hearing testimony time limits: Individuals testifying are allotted three(3)minutes for non-repetitive testimony • Disclosure of ex parte and/or conflict of interest. A. ACTION ITEM Fiscal Year 2022-2023 Budget Hearing: An Ordinance for Fiscal Year 2023 commencing on October 1,2022, and ending September 30,2023,appropriating sums of money to defray all necessary expenses and liabilities of the City of Eagle for said Fiscal Year. For detailed budget information follow this link,(KR) Mayor Pierce introduces the item. City Treasurer,Kellie Rekow provides a brief overview of the budget,and highlights some of the changes. Rekow makes herself available for questions. Mayor opens the public hearing. Mary Hunter 173 N. Sierra View Way Eagle,Idaho. Ms. Hunter inquires why the economic development budget was incorporated into the Executive Department. She also expresses concern with the 33% increase of the bottom line of the budget.Mayor Pierce states that the economic development director resigned, and they are looking at revising the focus for economic development and fostering the local smaller businesses rather than courting large corporations. With this shift it made sense to shift the remaining staff member was placed under the direction of the executive department. Discussion. Mayor closes the public hearing. Page 3 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-09-22min.dock Baun states that it is his hope that the GIS and mapping services with move forward in the various departments. Pike states that he would hope that law enforcement staffing could be addressed to, with the Comprehensive Plan updates and addressing levels of service. Chief Ryan Wilke provides statistics for law enforcement staffing in the Ada County, for both city/county police departments and those city's utilizing contracted law enforcement services.Pike states he will not be voting in favor of the budget,as the request to increase Ada County Sheriff's office staffing is not included in the budget,and other city department requests were granted. Discussion. Baun moves to approve the budget in the amount of$60,410,042. Seconded by Gindlesberger. Discussion. GINDLESPERGER AYE; BAUN AYE; RUSSELL AYE, PIKE NAY.THREE AYE,ONE NAY.MOTION CARRIES. Al. ACTION ITEMS Ordinance No. 883 - Appropriation Ordinance - Fiscal Year 2023: An ordinance entitled the Annual Appropriation Ordinance for the City of Eagle, Idaho, for the Fiscal Year 2023 commencing October 1,2022,and ending September 30,2023.(KR) Mayor introduces the item. Pike moves,pursuant to Idaho Code,Section 50-902,that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with,and that Ordinance#883 be considered after being read once by title only. Seconded by Gindlesperger. ALL AYE: MOTION CARRIES. Baun moves that Ordinance#883 be adopted. Ordinance No. 883-Appropriation Ordinance-Fiscal Year 2023: An ordinance entitled the Annual Appropriation Ordinance for the City of Eagle,Idaho,for the Fiscal Year 2023 commencing October 1,2022,and ending September 30,2023. Seconded by Russell. GINDLESPERGER: AYE; PIKE NAY; BAUN: AYE; RUSSELL: AYE. THREE AYE...ONE NAY.MOTION CARRIES. B. ACTION ITEM ZOA-02-2022—Zoning and Subdivision Ordinance Amendment (Ordinance 868)—City of Eagle: An ordinance of the City of Eagle,Ada County Idaho, amending Title 6 "PUBLIC WAYS AND PROPERTY",Chapter 7, and amending Title 8 "ZONING", Chapters 2,3, 5, 6, 7, and amending Title 9 "LAND SUBDIVISONS",Chapters 1-6, providing a severability clause,and providing an effective date.(WEV) Mayor introduces the item. Zoning Administrator,Bill Vaughan reviews the zoning and ordinance amendment. Staff discusses changes 8-6-9(A)(6) under the wildlife mitigation plan regarding and the professional and educational requirements. Mayor opens the public hearing. No one chooses to speak. Mayor closes the public hearing. Discussion. Baun moves to approve action item 10B ZO-02-2022—Zoning and Subdivision Ordinance Amendment—City of Eagle making changes as identified by staff on page 6 relative to the natural features analysis. Seconded by Gindlesperger.Discussion. Baun corrects the application identified to be ZOA-02-2022. Second concurs.ALL AYE...MOTION CARRIES. Page 4 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-09-22min.docx ..f Russell moves,pursuant to Idaho Code,Section 50-902,that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with,and that Ordinance#868 be considered after being read once by title only. Seconded by Baun. ALL AYE: MOTION CARRIES. Russell moves that Ordinance#868 be adopted. An ordinance of the City of Eagle,Ada County Idaho,amending Title 6 "Public Ways And Property",Chapter 7,and amending Title 8 "Zoning",Chapters 2,3,5,6,7,and amending Title 9 "Land Subdivisons", Chapters 1-6,providing a severability clause,and providing an effective. Seconded by Gindlesperger. GINDLESPERGER: AYE; PIKE AYE; BAUN: AYE; RUSSELL: AYE: ALL AYE: MOTION CARRIES. 11. NEW BUSINESS: A. ACTION ITEM:An Exclusive Franchise Agreement between the City of Eagle,Idaho and Hardin Sanitation for Solid Waste Collection Services: An exclusive franchise agreement for the collection,hauling and disposal of municipal solid waste and construction and demolition waste in the City of Eagle,Idaho. (JP)Public comment will be taken on this item. Mayor introduces the item. Bob Van Arnem,3049 S.Whitepost Way Eagle,Idaho.Mr. Van Arnem provides a handout to Council and reviews the same. There are 3 services that he is concerned may be lost with the draft contract. They are unlimited pickup year round of up to 10 bags,bundles,personal cans, unlimited curbside leaf pick up during recycling period at no charge and use of personal cans. Requests clarification of discounts for senior for multiple cans,the definition of bundles and makes a suggestion regarding the timing of leaf pickup. Russell Buschert,235 W.Floating Feather Rd.Eagle,Idaho. Mr.Buschert is frustrated with the decision making process. The smaller can users are paying a higher rate per gallon of trash that the larger can users. He is concerned that Eagle would be moving away from the electric vehicles that Republic Services is using.Mr.Buschart states that Hardin is not locally owned,it is owned by a corporation. Jay Holmes,409 Wingfoot Eagle,Idaho. He has been in Eagle for five years and likes the service received by Republic. The customer service has been good,he likes the drivers and the people answering the phones. He does not feel there is a reason to change.Mr.Holmes asks if the City Attorney has approved of the selection process,as well as the draft contract. He is concerned if his service will change. Nancy Viano 704 N.Nicholas Lane Eagle,Idaho. She has lived in Eagle for 35 years,and feels like the service has been great. From the customer service representatives to the truck drivers,they have been great. She encourages Council to visit with other agencies that regarding their satisfaction for services. Mary Hunter 173 N. Sierra View Way Eagle,Idaho.Ms.Hunter has been happy with Republic Services. She inquires the criteria used to select Hardin Sanitation. It would have been better to have clean fuel as part of the evaluation criteria. Stan Ridgeway, 1735 W.Rush Rd.Eagle,Idaho. Mr.Ridgeway feels that Mayor Pierce has a personal vendetta against Republic Services and does not believe the process has been transparent to the Eagle residents. The increase in rates for seniors and veterans is unfortunate.Discusses changes in spring clean up, leaf collection and commercial recycling that does not meet current expectation of residents. Mayor Piece provides facts regarding his personal experience with Republic Services. States that the City has done great things with Republic Services over the past years. RFP process had been reviewed and guided in all aspects by the City Attorney. Page 5 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-09-22min.docx Ann Joslin 1750 Washam Rd.Eagle,Idaho. Ms.Joslin likes the services provided by Republic Services,especially the clean burning vehicles.The use of diesel vehicles could cause increases in fees. Mark Fulwiller,Hardin Sanitation. Mr. Fulwiller confirms that fire suppression devices are installed in the front and rear of their vehicles. Discussion between Mr. Fulwiller and Mayor and Council to address some of the concerns posed tonight,including:the use of personal cans,the type of fuel the vehicles will utilize,proposed rates across the board reflect an approximate 25%reduction in rates. Hardin Sanitations local customer service is based in Meridian. General discussion. Change the contract for leaf pick up to be Oct. 15th. Senior discounted rates apply regardless of the number of cans utilized. Gindlesperger moves to approve action item 11A An Exclusive Franchise Agreement between the City of Eagle,Idaho and Hardin Sanitation for Solid Waste Collection Services. Seconded by Russell.Discussion.Gindlesperger changing the October date be 15th. Second concurs. Discussion.GINDLESPERGER: AYE; PIKE AYE; BAUN: AYE; RUSSELL: AYE: ALL AYE: MOTION CARRIES B. ACTION ITEM ACHD FY 2023 Budget: Staff will provide an overview of the ACHD draft FY 2023 Budget and the implications to the City's projects within the City's Capital Plan and request City Council direction. (NBS) Mayor Pierce introduces the time. Director of Long-Range Planning and Projects,Nichoel Baird Spencer reviews the ACHD draft budget and the implications to city projects.Discussion. Baun moves to action item 11B budget letter, prepare a letter and directing staff to attend the August 24th meeting with whomever can make it. Seconded by Russell.Discussion ALL AYE...MOTOIN CARRIES. C. ACTION ITEM- Ordinance 880—Eventvr Subdivision: An ordinance annexing certain real property situated in the unincorporated area of Ada County, Idaho, and contiguous to the corporate limits of the City of Eagle,to the City of Eagle, Idaho; changing the zoning classification of certain real property described herein from RUT(Rural-Urban Transition—Ada County Designation)to R-2-DA(Residential with a development agreement); amending the zoning map of the City of Eagle to reflect said change;directing that copies of this ordinance be filed as provided by law; and providing an effective date. The 8.11-acre site is located south of West Moon Valley Road, approximately 1,000-feet south of the intersection of West Moon Valley Road and Highway 44. (MNB) Mayor introduces the item. Planner II,Morgan Beesaw provides a brief overview of the ordinance. Baun moves,pursuant to Idaho Code, Section 50-902,that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with,and that Ordinance#880 be considered after being read once by title only. Seconded by Gindlesperger. ALL AYE: MOTION CARRIES. Baun moves that Ordinance#880 be adopted.An ordinance annexing certain real property situated in the unincorporated area of Ada County,Idaho,and contiguous to the corporate limits of the City of Eagle,to the City of Eagle,Idaho; changing the zoning classification of Page 6 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-09-22min.docx certain real property described herein from RUT(Rural-Urban Transition—Ada County Designation)to R-2-DA(Residential with a development agreement); amending the zoning map of the City of Eagle to reflect said change; directing that copies of this ordinance be filed as provided by law; and providing an effective date. Seconded by Pike. GINDLESPERGER: AYE; PIKE AYE; BAUN: AYE; RUSSELL: AYE: ALL AYE: MOTION CARRIES. D. ACTION ITEM Ordinance 882—Beaconwood Subdivision: An ordinance annexing certain real property situated in the unincorporated area of Ada County,Idaho, and contiguous to the corporate limits of the City of Eagle,to the City of Eagle,Idaho; changing the zoning classification of certain real property described herein from R2(Low Density Residential—Ada County Designation)to R-2-DA-P(Residential with a development agreement-PUD); amending the zoning map of the City of Eagle to reflect said change; directing that copies of this ordinance be filed as provided by law; and providing an effective date. The 37.34-acre site is located on the southeast corner of West Beacon Light Road and North Lanewood Road. (MNB) Mayor introduces the item. Planner II, Morgan Beesaw provides a brief overview of the ordinance. Gindlesperger moves,pursuant to Idaho Code,Section 50-902,that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with,and that Ordinance#882 be considered after being read once by title only. Seconded by Baun. ALL AYE: MOTION CARRIES. Gindlesperger moves that Ordinance#882 be adopted. An ordinance annexing certain real property situated in the unincorporated area of Ada County,Idaho,and contiguous to the corporate limits of the City of Eagle,to the City of Eagle,Idaho; changing the zoning classification of certain real property described herein from R2 (Low Density Residential— Ada County Designation)to R-2-DA-P(Residential with a development agreement-PUD); amending the zoning map of the City of Eagle to reflect said change; directing that copies of this ordinance be filed as provided by law; and providing an effective date. Seconded by Pike. GINDLESPERGER: AYE; PIKE AYE; BAUN: AYE; RUSSELL: AYE: ALL AYE: MOTION CARRIES. E. ACTION ITEM: EXT-04-22—Final Plat Extension of Time Associated with PP/FP-01- 21—Middlefork Estates Subdivision: Michael and Julie Harrison are requesting an extension of time for the final plat approval of Middlefork Estates Subdivision,a 3-lot residential subdivision. The 3.15-acre site is located on the west side of North Meridian Road approximately 1,725-feet north of West Floating Feather Road at 1655 North Meridian Road. (DLM) Mayor introduces the item. Planner III,Daniel Miller reviews the application. Michael Harrison 1655 Meridian Rd. Mr. Harrison stated he never imagined it would take this long. There has been a delay from ACHD and he is unable to move forward due to this delay. Discusses the steps that have been take,and the remaining steps for the project. Baun moves to approve action item 11E EXT-04-22—Final Plat Extension of Time Associated with PP/FP-01-21—Middlefork Estates Subdivision for 9 additional months. Seconded by Gindlesperger.ALL AYE...MOTION CARRIES. 12. PUBLIC COMMENT 2: This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council , regarding any matter,up to and including any subject on the agenda with the exception of Public Page 7 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-09-22min.docx Hearing and land use items.Comments regarding Public Hearing and land use items need to be made during the open public hearing for said item(s)in accordance with Idaho Code.At times, the City Council may seek comments/opinions regarding specific City matters(excluding Public Hearing and land use items)during this allotted time.Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three(3)minutes. No one choose to speak. 13. EXECUTIVE SESSION: 74-206(1)An executive session at which members of the public are excluded may be held,but only for the purposes and only in the manner set forth in this section.The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session.There shall be a roll call vote on the motion and the vote shall be recorded in the minutes.An executive session shall be authorized by a two-thirds(2/3)vote of the governing body.An executive session may be held: (f)To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation,or controversies not yet being litigated but imminently likely to be litigated.The mere presence of legal counsel at an executive session does not satisfy this requirement; Pike moves go into executive session 74-206(1)(f)To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation,or controversies not yet being litigated but imminently likely to be litigated.The mere presence of legal counsel at an executive session does not satisfy this requirement. Seconded by Russell. GINDLESPERGER: AYE; PIKE AYE; BAUN: AYE; RUSSELL: AYE: ALL AYE: MOTION CARRIES. Council enters executive session. Discussion of pending/threatened litigation Council leaves executive session. A. ACTION ITEM:Pending/threatened litigation.No action 14. ADJOURNMENT: Gindlesperger moves to adjourn. Seconded by Baun. ALL AYE...MOTION CARRIES Hearing no further business,the Coq wihttiMeti $was adjourned. GtE *•. .. Q. ,......, •. Respectfully submitted: o4w:' E�,T '•. `` It O w '• 4 i TRACY E. O MC "- s, CITY CLE :0 �� O APPROVED: C? AS N PIERCE OR AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT W W W.CITYOFEAGLE.ORG. Page 8 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-09-22min.docx 1166, EAGLE CITY COUNCIL August 9, 2022 PUBLIC COMMENT: Item 11A Subject: An Exclusive Franchise Agreement between the City of Eagle, Idaho and Hardin Sanitation for Solid Waste Collection Services: Time is allotted on the agenda at the beginning and end of the council meeting. Time is limited to three (3) minutes per individual. TESTIFY PRO/CON or NAME (please print) ADDRESS YES/NO NEUTRAL Z30-5. VA) 1 `f 9 5 to - W4 Y #Uss IS ci 5c 71- 2 3 . >=-�Io r ,� 461ur (Amw food- rfe W6J c (hot AG A The Mayor asked me to be on the RFP Committee • It appears from the draft contract that we are losing the following: o Unlimited pickup year round (up to 10 bags, bundles, personal cans) o Unlimited curbside leaf pickup during recycling period at no extra charge o Use of personal cans • Asks/Questions: o Cart rental • Additional cart rental possible during leaf drop time? We don't need multiple carts year round nor do we have space to store them. • Will $15 per cart delivery/pickup fee be waived during leaf drop time? • Will senior discount apply to multiple 95 gallon cart rate? • Personal cans still usable? o Reduce bag/bundle cost from $1.50 per bag/bundle. The allowable ten bags/bundles would cost $15 per week. In 2017 we collected 131 plastic 4 fH bags, paper bags & personal cans of leaves n At thi§proposed rate, we would have been charged $196.50 for that quarter. (r AAN o ) o Curbside leaf recycling needs to run from 3' week of October through 1st full week of December, coinciding with the roll off containers. Will there be a separate truck to pick up curbside leaves in paper bags during this period? NOTE: Section 6B: "...for a period of four (4) weeks beginning October 1st..." o For clarification, why is the "bundles" definition inconsistent in Section 1: Defined Terms and Section 6H: Spring Clean Up? o In addition, Hardin's contract with Ada County allows for bundles with 18" diameters. Why is Eagle limited to 3"? Tracy Osborn From: stephanie shelton <stephieshelton@gmail.com> Sent: Friday, August 5, 2022 5:07 PM To: Clerks Subject: Rate Increase As a disabled senior its very difficult as it is to pay the high premiums Rate increases will make it less affordable i Tracy Osborn From: LAUREN KATTUAH <laurenkattuah@icloud.com> Sent: Friday, August 5, 2022 5:05 PM To: Clerks Subject: Do not change Republic Services Rates We cannot afford higher rates. Inflation is already hurting us, higher groceries in gasoline prices, higher energy costs and more. Thank You, Lauren and Suad Kattuah Tracy Osborn From: Tony <tthreesales@gmail.com> Sent: Friday, August 5, 2022 5:23 PM To: Clerks Subject: Trash, R/S does a good service.Today's operating costs deserve cpi rate increased©us Sent from my iPhone i Tracy Osborn From: Joanne L <bsnplyr@gmail.com> Sent: Friday, August 5, 2022 5:32 PM To: Clerks Subject: TRASH CART PICKUP RAISES I am a senior living on a fixed income I am not impressed with the proposed TRASH pickup raises. We have had price raises in everything due to inflation. Now you propose to have prices raised on another service. It is hard to keep paying higher prices on everything everyday. Here we go again! NOT IMPRESSED. Joanne Lewis 319 N. Baxter Way Eagle, ID 83616 1 Tracy Osborn From: Gloria Geleynse <ggeleynse@gmail.com> Sent: Friday, August 5, 2022 5:36 PM To: Clerks Subject: Trash contract If I read the proposal correctly: Households with the smaller carts will have increased feesand will subsidize the unlimited households.That makes absolutely Zero sense. We should be incouraging households to reduce their trash. We certainly do not need to encourage more landfill use. My household works hard at recycling and composting in our backyard.We don't put out bags of lawn clippings. Please, DON'T penalize those people who are being responsible. Households that put out large plastic bags of lawn clippings and huge amounts of garbage for the landfill should pay for that use. We have been residents of Eagle for 38+years. I am very disappointed in the direction that Eagle is taking. Our water bill is 5 times larger than we have ever paid. I blame the Eagle City Council. Gloria Geleynse,452 Pebble Beach Way 1 Tracy Osborn From: Chris Robinson <cwrphd@gmail.com> Sent: Friday, August 5, 2022 9:58 PM To: Clerks Subject: Trash rates! Trash rates are too high nown This with all the increased inflationary items makes it hard to live on fixed budget! Life is getting hard for us retirees! The inflation has got to stop somewhere!... have they looked into cutting costs? Moving into cheaper offices?Reducing wages? Etc? I vote no to higher trash rates! Chris Robinson 1468 W Par Ct Eagle Idaho 83616 Sent from my iPhone i Tracy Osborn From: James Porter <jporter1308@gmail.com> Sent: Saturday, August 6, 2022 8:35 AM To: Clerks Subject: Trash Contract Good morning, It seems that the City Council and Mayor determined to change everything that we the homeowners here in Eagle. The water issue I believe will end up a disaster leading to higher bills for us and now trash. Can someone explain how"at risk" applies to this particular contract? As a side note why Avimor? Jim Porter 3303 S Saxony Ave i Tracy Osborn From: noreply@civicplus.com Sent: Saturday, August 6, 2022 9:40 PM To: City Council Subject: [EXTERNAL]Online Form Submittal: Email the City Council This email was originally sent to CityCouncil@cityofeagle.org and originated outside of the network. Please be careful when clicking any attachments or links. -IT Department Email the City Council Send an email to all members of the Eagle City Council * Indicates a required field Name Janet Buschert Address 235 W Floating Feather Rd City Eagle State ID Zip Code 83616 Phone Number 208 830 8678 Email janet(a�buschert.com Please enter your message Greetings Councilmen and Mayor, in the below box: I am writing to ask you to NOT approve the Hardin Sanitation agreement at Tuesday's meeting. I think you would regret this decision for years to come. First, the increases in rates are greatest for those who need the most relief—seniors and veterans. For example, one of our neighbors would see a significant increase. She lives on a VERY fixed income, and $7 a month in increase would be very difficult. You might not think this is so, but it is. Given current inflation and Social Security not keeping up with it, this is going to be a real concern for long time Eagle citizens on a fixed income. Second, these rates in effect subsidize additional "contributions" to the landfill for the largest users. Their increase in rate is less than that for 32 gallon and smaller 1 users. It makes no sense to encourage increases to our landfill through this rate structure. The County is working hard to decrease those"contributions", as they should. This does not help. Third, I ride my bike often on Homer Road and its environs (the unincorporated part of the City). I do that in part because our own roads, through growth, have become increasingly unsafe (just an aside as you work with ACHD). Hardin Sanitation services that area, and I am often following or jumping back and forth with their trucks. They are old, ugly, and they are so noisy (all dump trucks are noisy, but these are awful) and they spew fumes. This is not the type of service Eagle expects, and it should be rejected. I know that at least some of you voted to approve the Hardin RFP based on estimated cost savings, and I appreciate that. I think you will come to regret this decision in the very short term. I doubt the cost savings are real (5% per year increases, e.g.). Please reject this agreement in favor of a new RFP that shows a better"apples to apples" comparison of the rates to users versus the benefits to the City. Thank you so much, Janet Buschert Email not displaying correctly?View it in your browser. 2 Tracy Osborn From: Deej <davidjarvisl.dj@gmail.com> Sent: Sunday, August 7, 2022 7:41 AM To: Clerks Subject: Trash contract Should residents know about this? Dave Jarvis 503.490.6791 1 Tracy Osborn From: noreply@civicplus.com Sent: Monday, August 8, 2022 6:32 AM To: City Council Subject: [EXTERNAL]Online Form Submittal: Email the City Council This email was originally sent to CityCouncil@cityofeagle.org and originated outside of the network. Please be careful when clicking any attachments or links. -IT Department Email the City Council Send an email to all members of the Eagle City Council * Indicates a required field Name Candice Hopkins Address 440 North Timberwolf PI City Eagle State ID Zip Code 83616 Phone Number 3038287559 Email candice.adkinsCc�gmail.com Please enter your message Dear City Council, in the below box: I am writing to express my concern about using Hardin Sanitation. We have always received excellent service from Republic Services, and I have enjoyed them as a provider since they collect and distribute compostable materials. Hardin does not accept the same type of compost, or have a compost program. We really need this service in our city with our massive lawns. Also, Hardin does not run its fleet on environmentally friendly fuel. Please do not push this forward. Thank you, Candice Hopkins Email not displaying correctly?View it in your browser. 1 Tracy Osborn From: Chris Robinson <cwrphd@gmail.com> Sent: Friday, August 5, 2022 9:58 PM To: Clerks Subject: Trash rates! Trash rates are too high now!! This with all the increased inflationary items makes it hard to live on fixed budget! Life is getting hard for us retirees! The inflation has got to stop somewhere!... have they looked into cutting costs? Moving into cheaper offices?Reducing wages?Etc? I vote no to higher trash rates! Chris Robinson 1468 W Par Ct Eagle Idaho 83616 Sent from my iPhone i Tracy Osborn From: W OLDENBURG - Voicemail box 1109 <noreply@voicemail.goto.com> Sent: Saturday, August 6, 2022 10:40 AM To: Clerks Subject: Voicemail from W OLDENBURG at (208) 515-5935 on Aug 6 2022 10:37 AM Attachments: 1659803842-00005336.mp3 You received a new voicemail message ew voicemail message Time: Saturday, August 6 2022 10:37 AM From: W OLDENBURG (208) 515-5935 Duration: 1 minute 21 seconds Voicemail box: 1109 Good morning, Mister Mayer,this is Bill Oldenburg, if 10 98 Eagle Hills Way at Eagle. I'm one of your patrons here in town and I'm, I'm kind of disgusted with what I hear about the garbage rates going up. I understand you're going to be voting on this on Tuesday. I would ask that you not agree with replacing the renewable natural gas vehicles with diesel vehicles. They stand up the place and they don't contribute to the Transcript: problems that we have with the green, etcetera,that got the drugs. We need to use them in eagle. Second of all, I'm a senior citizen, 75 years old. I've lived here for 20 years, and I'm not at all impressed with raising the 65 gallon rates too compensate for the 95 gallon rates. Each, each customer should be required to pay for his own. And we shouldn't be keeping the 95 gallon the same while we raise the 65 gallon rate, et cetera. Anyway, I would hope that you would vote against those and ask your counsel to do the same on Tuesday when it comes up for a vote. And, if necessary, 1 I'll come over there and express it again on Tuesday evening at 5 30. Thank you, sir. Bye. Rate this transcript's accuracy 111 Mailbox Capacity: 96/99 available ©2022 GoTo Group,Inc. 333 Summer St,Boston,MA 02210,United States Follow us on Twitter,LinkedIn,Facebook 2 Tracy Osborn From: noreply@civicplus.com Sent: Monday, August 8, 2022 10:09 AM To: City Council Subject: [EXTERNAL]Online Form Submittal: Email the City Council This email was originally sent to CityCouncil@cityofeagle.org and originated outside of the network. Please be careful when clicking any attachments or links. -IT Department Email the City Council Send an email to all members of the Eagle City Council *Indicates a required field Name Linda Laubacher Address 2764 S Lake Vista Ln City Eagle State ID Zip Code 83616 Phone Number 2096048328 Email lindalaub(cDsbcclobal.net Please enter your message August 7, 2022 in the below box: Mayor and City Council Members, I oppose the change from Republic Services to Hardin Sanitation for trash collection. In my observation, Republic crews have handled trash collection in a professional and courteous manner. Why would the city change? Why would the city revert from trucks that use natural gas to the loud, air polluting diesel trucks used by Hardin? Based on their website, Hardin Sanitation does not participate in the Hefty Energy Bag Program for hard to recycle plastics. The cost per month for a 95 gallon capacity cart is similar. We have excellent service from Republic. Why fix something that is not broken?? Respectfully, Linda Laubacher 1 Email not displaying correctly?View it in your browser. 2 Tracy Osborn From: MAYOR - WIRELESS CALLER - Voicemail box 1109 <noreply@voicemail.goto.com> Sent: Monday, August 8, 2022 10:55 AM To: Clerks Subject: Voicemail from MAYOR - WIRELESS CALLER at (208) 860-1232 on Aug 8 2022 10:52 AM Attachments: 1659977564-000060ce.mp3 You received a new voicemail message ' ew voicemail message Time: Monday,August 8 2022 10:52 AM From: MAYOR-WIRELESS CALLER (208) 860-1232 Duration: 1 minute 14 seconds Voicemail box: 1109 Hi, my name is Caitlin Wolf. And I am a home owner here in Eagle has been for 30 plus years, and I understand you're going to be voting on the contract or making a decision on the trash collection contract. And I'm very happy with the service I've had with Republic and really don't want anymore rate increases. It seems that since the new manner, numerous, gotten, we've had so many changes that have led to Transcript: increase in prices on various contracts in various services, which I'm not at all happy about. And you need to start thinking of the citizens and what were, you know, paying out of pocket, especially those that have been here, before this became a boom town, and you guys are trying to make money on it. Anyhow, please keep republic, the rate seems to be,fine. I don't want to see an increase, and their service has been just great. I haven't had any issues at all. Thank you. Bye. Rate this transcript's accuracy Mailbox Capacity: 96/99 available © 2022 GoTo Group,Inc. 333 Summer St, Boston,MA 02210,United States Follow us on Twitter,Linkedln,Facebook 2 Tracy Osborn From: Jared Chugg <jaredgeneva@msn.com> Sent: Monday, August 8, 2022 2:02 PM To: Clerks Subject: Trash contract Eagle city council, My name is Jared Chugg. My address is 4300 W Sugarberry Ct. in Eagle. I am writing to express my concerns that you are considering going away from a great trash collection company, Republic Services. I understand that any company you renew a contract with will have increased costs in this time of increased fuel prices, labor prices, etc. Please DO NOT go away from republic services. Thank you, Jared 208-703-7189 Holly Csencsits From: Luvs2bike <hykandbykl @gmail.com> Sent: Tuesday, August 9, 2022 4:37 AM To: Clerks Subject: Changing Republic Contract to Hardin Mayor& Council, Please do not change our current waste disposal contract to a diesel fueled service from Hardin. Neighbors in Ada County are not happy with this company. Smaller container customers who contribute the least amount of waste will see the greatest price increases. Why do this during a time of 40year high period of inflation?? It makes no sense! Service from Republic has been outstanding! Kevin &Terry Lundon Eagle, Idaho Sent from my iPhone 1 Holly Csencsits From: Jeffrey Long <janfreemanlong@gmail.com> Sent: Tuesday, August 9, 2022 1:53 PM To: Clerks Subject: Republic Services Greetings, My husband,Jeff, and I see no reason to let go of Republic Services for trash pick up in Eagle. If it ain't broke don't fix it. We do not have one neighbor who sees the need to change to a different company at this time. The current mayor and the majority of members on the City Council need to slow down. Eagle needs more infrastructure, well planned, such as supplementing existing police, fire, and EMT services, enough schools to address rapid residential growth, and better road and traffic planning. Enhanced infrastructure maintains/improves quality of life for our entire community. In closing, please stay with Republic Services and get back to the real work of dealing with infrastructure. Sincerely, Jan and Jeff Long 5479 W Rosslare Drive Eagle Sent from Mail for Windows i Holly Csencsits From: Cathy Mockli <crmockli@gmail.com> Sent: Tuesday, August 9, 2022 2:22 PM To: Clerks Subject: Why do we need a different collection service? Very happy with the one we have Cathy Mockli Eagle Ranch Sent from my iPhone 1 a o O O W R O O O (D C) N N N CO V N 0) C) O a O 0 O N CO p' V' o v V 0 O 47 N CO - c O 0 0 0 C) CO N 01 O U 7 O O 0 C) Q o 00) CD N Cr) (OV CON (D CO) C) CO C) ? COC m m N a) O a) N ,- ' N a) 0) .- V' C1 .- N 0) N 0 0 E a ¢ o 0 N N O N ai o) 7 N 9 w C N 2 n a) L U 0) N O L N a) o, ` N L N N aA 0) co C D C >� a)o C y 3 • o a) O n !t U(n E Of a _w` ._. N dE > dCC I, .2 CI'_'a) c C E c Nc -co o o '> c N o@ OO =C .O a)NE NO rnH> oN > > EE v a (V OV (2 7 .' O N Tr -o T N (2 NBi W E .0 jN a 3 7- N nn Va E = w O 0 w W 0 o No w 7 CC ¢ M Z D Z a N D7 Q a) ao O N w 0 Z Z CO Z j 7 p 2 U N U j a Q J w I W x Z F. W CO W 2. 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CO N I, N I- CO N N N N N N N F (� O L j coco O co O W O CO CO CO CO CO CO CO CO CD CO T C..) CO O O O O O O O O W W CO a m CD CO CO CO CO CO CO CO C) 0 0 0 4 O V O a 0000000 OF T, Item#: 44 11B 0 t�9 0 ctE I� Jason Pierce City of Eagle Council Members: Mayor P.O. Box 1520 Charlie Baun Eagle,Idaho 83616 Melissa Gindlesperger 208-939-6813 Brad Pike Kenny Pittman August 10, 2022 Ada County Highway District Attn: Commissioner May 3775 Adams St. Garden City, ID 83714 Sent Electronically/Hard Copy to Follow SUBJECT: Fiscal Year 2022-2023 Budget Dear Commissioners, Thank you for accepting the City of Eagle's comment on the Fiscal Year 2022-2023 ACHD Budget. The Eagle City Council, after reviewing the latest draft, provides the following comments, many of which are in alignment with our November 15, 2021, letter associated with the 2021-2026 IFYWP. Aligning limited budgets within a rapidly growing county is challenging; it is understood that working through what to fund and when to construct is difficult with competing entities. The City provides our comments and requests for consideration as the Commission: The City of Eagle Continues to have significant concerns about the equitable expenditure of funds and the timely construction of projects within our city. Between FY 2016 and Fiscal Year 2020 the City of Eagle citizens have paid ACHD over$30 million in taxes and over$12 million in impact fees. In return,the City has received less than$26 million in investment-the majority of which are bridge and culvert replacements and signal advancements. According to ACHD's own reporting the City of Eagle has the lowest investment and expenditure by ACHD within the County. ACHD staff informed the Commission on February 3,202, the City of Eagle was one of the lowest City in the County for expenditure in FY 20 and over the past FIVE years. Page 1 of 3 K:\Planning Dept\ACHD\2022 Letters\FY 2023 ACHD budget 2.docx 'n'�FY2016- FY2020 Comparison „art : en. delto Revenue and Expense Lliilig. I' Development Impact Fees Ada County 59,978.001 9% Percentages represent Boise $26,077,e34 23% amounts Expended conparatrve to Revenue Eagle $12.156,724 11% reeee'ed Garden City $1,320,621 1% Kuna $9,289,023 8% Meridian $47,206,758 42% Star $5,503,629 5% •Revenue Total S111.532,589 100% •[ernrnS u,cs Property Taxes Commerdal Residential i 84%} _ Boise 27% 73% ,u.wu.wu 1 Eagle 11% 99% Garden Cary 35% f5% Kuna 7% 93% Mendian 25% 75% Star 5% 95% ali Kalil __ Mr M1i% (We) uax lax 1 ,AAa p.iu Gglr a een Cora M rk an .--St Un e t at fl:1l 7ai n57 Sll_r,.� Eagle projects continue to be the first to be delayed and deferred regardless of tenure within the Districts plans or the advantages of leveraging of local investment. Over the past 5 years,the City of Eagle has had no less than 6 projects annually slip in construction year, remain unfunded, or moved from funded to unprogrammed. This is nearly 1/3 of all the City of Eagle projects. In the ACHD draft FY 23 budget this trend continues. Over the past 10 years, the City of Eagle has been an active partner with ACHD in the design, development, and construction of projects within the City, leveraging local dollars to help supplement ACHD's design and construction of projects within the City. The City's expenditures for the projects currently identified within the proposed ACHD budget equals over$1.9M of local dollars. Local$ Local$ Local Project Name Project Number Expended Set-aside Leveraged$ Notes Eagle Rd&State Street 320022 $ 65,000 $ 1,861,000 $ 1,926,000 Planned total is$2.02M 50/50 cost share with EURA Floating Feather Corridor Ballantyne to Palmer Ln. No project# $ - $ 50,000 $ 50,000 City has identified a need for$50K in FY 25 for cost share Linder Road(SH-44 to Floating Feather) 520033 $ 18,500 TBD $ 18,500 Waiting on final design. City Expenditures based on ACHD selection of a Median Linder&Floating Feather Round-about 320026 See Above TBD TBD Waiting on final design. City Expenditures based on ACHD selection of a Median Palmer Ln Bridge(N.of Floating Feather) 221015 $ - 5 - 5 - Eagle Rd&Ranch Dr Pedestrian Crossing 322039 $ - $ - 5 - ACHD has received the Children Pedestrian Safety Grant $ 83,500 I $ 1,911,000 I $ 1,994,500 Even with the City's heighten participation in prioritization, project planning and funding, ACHD has continued to remove projects with limited or no consultation with the City and other local partners. As addressed in the City's November 15, 2021, letter the Aikens Street Extension has been in the IFYWP for over 13 years and originally planned for construction in 2014. Based on the draft FY 22 ACHD budget the project will be unfunded with no funding identified for either ROW acquisition or construction. Page 2 of 3 K:\Planning Dept\ACHD\2022 Letters\FY 2023 ACHD budget 2.docx The Aiken Street Extension has been a 100% design for 3 years but has been deferred multiple times to "allow for construction with the Eagle Road and State Street Project" which is currently scheduled for construction in late FY 24 and/or early FY25. The City and the Eagle URA have expended thousands of dollars in the design and cooperative planning with ACHD for this project based on ACHD's planning documents and promises. The budget as proposed budget fails to implement the adopted FY 2021-2026 IFYWP. Local$ Local$ Local Project Name Project Number Expended Set-aside Leveraged$ Notes Eagle Rd 2nd St No longer in the Aiken Street,Ea g budget $ 15,150 $795,000 $810,150 $680K of Eagle City Funds,$115K EURA $ 15,150 $ 795,000 $ 810,1501 While the City recognizes the challenges of ROW acquisition on this project, the deferral and postponement of the project has only further complicated the project. Additionally, the upcoming Downtown Mobility Improvements (AKA: Eagle & State Intersection Improvements) will further complicate and limit access in this area. The lack of access is having significant impacts on economic development in this portion of Downtown Eagle. Aikens Street currently dead ends just east of 1'Street. 1st street is one-way southbound requiring U-turn at the dead end (not constructed as a turnaround) in order to exiting the area to west onto Eagle Road. At the completion of the Eagle Road and State Street project, access to Eagle Road will be limited to right-in/right-out. Businesses in this area are struggling to be seen and be viable while only being 1 block south of State Street and 1 block east of Eagle Road. The City of Eagle urges ACHD to retain the Aikens Street Extension in the FY 2023 budget. If that is not viable, we request that ACHD host a project coordination meeting with the City and the Eagle Urban Renewal Agency to reevaluate the project. The City of Eagle appreciates the opportunity to share our thoughts, concerns, and priorities with the Commission. The City hopes to continue to work proactively with the District to provide for the timely development of projects that serve the Eagle Community and our shared citizenry. If you have any questions about the City's requests, please feel free to contact me or Nichoel Baird Spencer, Director of Long-Range Planning and Projects. Sincerely, Jason Pierce Mayor cc: Eagle City Council Eagle URA Director Wong, ACHD Justin Lucas, ACHD File Page 3 of 3 K:\Planning Dept\ACHD\2022 Letters WY 2023 ACHD budget 2.docx