Minutes - 2022 - Eagle Public Library - 07/20/2022 - Regular R °Ey.. THE CITY OF EAGLE
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` , EAGLE PUBLIC LIBRARY BOARD
MINUTES
Eagle City Hall, 660 Civic Lane
July 20, 2022 6:00 P.M.
1. CALL TO ORDER at 6:00 pm
2. ROLL CALL: HYER,SOELBERG,LEWIS,HOPKINS: all present
3. ACTION ITEM:ADDITIONS,DELETIONS,OR MODIFICATIONS TO THE AGENDA
a. Remove 4d:not ready to review
b. Remove 4h:not ready to discuss
c. Move old business A and New Business A&B
Motion to move: Lewis
Second:Hyer
Unanimously approved
4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
a. Consent Agenda items are considered to be routine and are acted on with one motion.There will be no separate
discussion on these items unless an Eagle Public Library Board of Trustees member,City Staff,or a citizen
requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
b. Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted
as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless specifically stated
otherwise.
c. Minutes of June 15,2022 Library Board of Trustees Meeting
d. Minutes-o' ruly.„ 2022 r ibrary Board fT_ustees-Work Session
e. Approval of Bills.
f. Policy Review:Meeting Rooms.This policy was approved on June 16,2021. There are no recommended
changes to this policy.
g. Policy Review:Library Use. This policy was approved on August 18,2021. There are no recommended
changes to this policy.
~dated Terns of A greement f r Hoopl.,f r Midwest Tape
Motion to move: Hyer
Second: Lewis
Unanimously approved
5. REPORTS
a. Director's Report
i. Circulation for month of July was high;57,000 items,very close to pre-pandemic levels.The
proposed Library Budget presented to City Council last Thursday;a public hearing in early August
will determine the budget. Summer reading program is winding down;there were about 600 active
readers.A staff member awarded an internship with Senator Risch.
b. Friends of the Eagle Public Library Report
i. Back to June 15 meeting;items under consent agenda:Sustainable Shelves Agreement/Baker&
Taylor.Are books not wanted/used by Friends?Hal wanted to clarify that over the years,thousands
of discarded library books have been sold by the Friends.Many can be sold online and in book
sales.Friends would like the library discards.
ii. Friends can take care of discarded books,ease burden on staff
iii. Friends moved out of garage into City Hall,clean and comfortable.The Every Day book sale is
doing very well.Book scouting is doing well.Hard to believe number of donations that come in to
library.Things are going well,adapting to new situation.
Page 1 of 3
V. .r; THE CITY OF EAGLE
°fr EAGLE PUBLIC LIBRARY BOARD
MINUTES
Eagle City Hall, 660 Civic Lane
July 20, 2022 6:00 P.M.
c. Library Liaison/City Hall Reports
i. Not present;a few applicants for open board positions.
ii. No updates from City Hall about the office.
d. Board Specialists Reports
i. Growth and Development:none
ii. Finance:none
iii, Personnel:none
iv. Foundation:Continuing to pull pieces together to establish the Foundation.Foundation members
are meeting tomorrow.Working on setting up a bank account.Close to being able to set donations.
6. OLD BUSINESS
a. None
7. NEW BUSINESS
a. ACTION ITEM:Strategic Plan:The Board had a special working session to create a draft survey for
strategic planning purposes.During this meeting,the Board finalized the wording of questions.The plan is
for Library Staff to distribute the survey,and keep open for 1-2 months.
Motion to approve survey: Hopkins
Second: Lewis
Unanimously approved
b. ACTION ITEM:Staff Development Day:Authorization to close library December 4,2022,for Staff
Development Day.
i. Would need to close the library
Motion to approve staff development day: Hopkins
Second: Lewis
Unanimously approved
c. ACTION ITEM:Personnel Request:Authorization to create a full-time Programming Specialist position.
i. Combining 3 part-time positions into one full-time position.This will cover several
resignations and provide more continuity.May lose some hours or coverage(perhaps 6-7
hours per week).No worries about coverage.
Motion to approve personnel request: Hyer
Second: Lewis
Unanimously approved
8. EXECUTIVE SESSION:74-206.Executive sessions--When authorized.(1)An executive session at which
members of the public are excluded may be held,but only for the purposes and only in the manner set forth in this
section.The motion to go into executive session shall identify the specific subsections of this section that authorize the
executive session.There shall be a roll call vote on the motion and the vote shall be recorded in the minutes.An
executive session shall be authorized by a two-thirds(2/3)vote of the governing body.An executive session may be
held:
a. 74-206(1)(b) To consider the evaluation,dismissal or disciplining of,or to hear complaints or charges
brought against,a public officer,employee,staff member or individual agent,or public school student;
9. ADJOURNMENT at 7:16 pm
Motion to adjourn:Hopkins
Hyer second
Adjourned at 7:16 pm
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minutes_20220720_hopkins
THE CITY OF EAGLE
5. EAGLE PUBLIC LIBRARY BOARD
MINUTES
Eagle City Hall, 660 Civic Lane
July 20, 2022 6:00 P.M.
Hearing no further business,the Library Board of Trustees meeting was adjourned.
Respectfully submitted:
ice opkins
Clerk of the Meeting
APPROVED:
Territt erg L A )Z3
Board Chair
Page 3 of 3
minutes_20220720_hopkins
A THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
th,._ MINUTES
Eagle City Hall, 660 Civic Lane
July 12, 2022 6:00 P.M.
Special Library Board Work Session focused on Strategic Planning
1. CALL TO ORDER at 6:34 pm
2. ROLL CALL: SOELBERG,LEWIS,HOPKINS
3. SPECIAL ANNOUNCEMENT: Terri Soelberg presented her intent to resign from the Eagle
Public Library Board. She will be moving residences and no longer able will be able to serve.
4. STRATEGIC PLANNING SESSION: The Board, along with Director Steve Bumgarner,
developed a survey intended for strategic planning. The survey was designed to be short(take less than 10
minutes for respondants to complete)and be focused on items that the Board could act on during strategic
planning.The draft survey was distributed for review and voting on at the July Board Meeting.
5. ADJOURN: at 8:22 pm
Motion to adjourn: Hopkins
Hyer second
Adjourned at 7:16 pm
Hearing no further business,the Library Board of Trustees meeting was adjourned.
Respectfully submitted:
a.441,41.A.A/1064.4.)
Candice Hopkins
Clerk of the Meeting
APPROVED:
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Tecr+Seetefg K',,51-eHn L is
Board Chair