Minutes - 2022 - Eagle Public Library - 06/15/2022 - Regular . THE CITY OF EAGLE
��� EAGLE PUBLIC LIBRARY BOARD
MINUTES
Eagle City Hall, 660 Civic Lane
June 15, 2022 6:00 P.M.
1. CALL TO ORDER at 6:03 pm
2. ROLL CALL: HYER,SOELBERG,LEWIS,HOPKINS
A quorum is present.
3. ACTION ITEM: ADDITIONS,DELETIONS,OR MODIFICATIONS TO THE AGENDA
4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
a. Consent Agenda items are considered to be routine and are acted on with one motion.There will be no
separate discussion on these items unless an Eagle Public Library Board of Trustees member,City
Staff,or a citizen requests an item to be removed from the Consent Agenda for discussion. Items
removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by
the Rules of Order.
b. Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall
be adopted as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless
specifically stated otherwise.
c. Minutes of May 18,2022,Library Board of Trustees Meeting
d. Approval of Bills.
e. Policy Review: Children's Internet Protection. This policy was approved on June 17,2020 and was
reaffirmed June 16,2021. There are no recommended changes to this policy.
f. Policy Review: Internet and Online Access. This policy was approved on June 17,2020 and was
reaffirmed June 16,2021. There are no recommended changes to this policy.
g. Policy Review: Guest Computer Use. This policy was approved on January 1,2019 and was
reaffirmed June 16,2021. Updates to the policy: inclusion of the Kuna Library District;deletion of
Specific Rules section.
h. Policy Review: 3D Printing: This policy was approved on September 19,2018 and was reaffirmed
June 16,2021. There are no recommended changes to this policy.
i. Policy Review: Interlibrary Loan: This policy was approved on May 19,2021. There are no
recommended changes to this policy.
j. Maintenance Agreement for circulation equipment,Bibliotheca: approval for recommendation to
City Council for approval of annual maintenance agreement for circulation equipment.
k. Sustainable Shelves agreement with Baker&Taylor: approval of recommendation to City Council
for approval of Sustainable Shelves agreement with Baker&Taylor.
Motion: Hyer
Lewis Second
Unanimously approved
5. REPORTS
a. Director's Report
Circulation for the month of May was up again,the building is very busy.This led up to summer
reading,which has now started. We are on track to hit around 600,000 items circulated by the end
of the fiscal year. Some of the reduction in circulation is a reduction in DVD rentals due to
streaming services.Hoopla or Overdrive do not have a lot of films that rare or hard to access.
Still working on the consultant's report for LYNX,and a new offering is the NY Times games,
cooking,and news subscriptions.A new product called A-Z Resources is great for home
schoolers.The library has a fresh coat of paint in the interior. Working on some more team
building with staff.
b. Friends of the Eagle Public Library Report
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0 THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Eagle City Hall, 660 Civic Lane
° June 15, 2022 6:00 P.M.
Friends just had their book sale; it was a great success.A good turnout from the public. Some
8,000 books were sorted and sold.Next sale is planned to coincide with the Harvest Festival the
first weekend in October.
c. Library Liaison/City Hall Reports
The city is in the process of going over the budget for the next fiscal year.There's a meeting set
up with the Mayor to tour facilities and see how the city can help to consolidate space and offer an
office for Steve to use. City Hall renovations are complete.
d. Board Specialists Reports
i. Growth and Development:nothing to report
ii. Finance: defer to detailed budget discussion
iii. Personnel:nothing to report
iv. Foundation:moving forward with getting pieces in place to fully establish the
Foundation.
6. OLD BUSINESS
a. None
7. NEW BUSINESS
a. ACTION ITEM: Recommendation to City Council of proposed budget for Fiscal Year 2022-
2023
i. Some expected increases in regular costs, such as utilities and publication(due to
inflation).Capital improvement funds need to be dedicated towards a Board Approved,
City Council Approved Master Plan.Plans cost around$80-$100k.Perhaps the
Foundation can help to cover some of these expenses;the original idea of the Foundation
was to spearhead a capital campaign.
ii. The Board is wanting to move forward with asking for$50,000 for a Capital Facilities
Master Plan
iii. As of now,any building improvements that will happen this fiscal year will not need to
be accounted for in this budget.
iv. In normal years,there's a buffer built in for salary increases.Council has asked us not to
include this;none of these costs are included here. We will wait for Council to give these
figures,and this budget will be updated to reflect these new numbers.
Motion to Approve Budget as Presented: Lewis
Second:Hopkins
Unanimously approved
b. ACTION ITEM: Strategic Plan
i. Strategic plan is an informal/inexpensive way for us to get a heartbeat for our
community. We put together a survey and try to find out what we want to know more
about from the community.We give them ways to give us input,from clicking on a
survey or coming to focus groups. This Strategic Plan can help to gage the pulse or
excitement of the community,which may help towards the Capital Cities Improvement
Plan. This Strategic Plan can help the Library to focus on services,not just the facilities.
ii. It's time to revisit our strategic plan.The Board reviewed questions from the 2017 survey
as a place to start thinking about priorities for inquiring about.
iii. Steve mentioned that Salt Lake Public Library did a Strategic plan with only two very
open-ended questions.Those open-ended questions are an interesting way to think about
a strategic plan. Prescribed questions are necessary when our options for implementation
are necessary.
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Air ATHE CITY OF EAGLE
, EAGLE PUBLIC LIBRARY BOARD
Eagle City Hall, 660 Civic Lane
June 15, 2022 6:00 P.M.
iv. A next step may be to figure out what the strategic priorities are for the next five years.
Do we focus on questions needed for master plan?That seems to be what our focus will
be on over the next five years.
v. Hyer suggests having a few board members work on drafting some example questions.
Some focus topic areas may be digital services,family-focused services,etc.Hopkins
will look into software for surveying outside of Survey Monkey.
vi. Board agrees to move forward with the survey.Questions will be worked on during July
work session.
8. ADJOURNMENT
Motion to adjourn:Hopkins
Hyer second
Adjourned at 7:03 pm
Hearing no further business,the Library Board of Trustees meeting was adjourned.
Respectfully submitted:
r�
ndice Hopkins
Clerk of the Meeting
APPROVED:
Terri Soelberg
Board Chair
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