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Minutes - 2022 - City Council - 06/09/2022 - Joint
EAGLE CITY COUNCIL JOINT MEETING WITH WEST ADA SCHOOL BOARD MEETING MINUTES June 9, 2022 1. CALL TO ORDER: The meeting is called to order at 3:00 p.m. 2. ROLL CALL: GINDLESPERGER, RUSSELL, BAUN, PIKE. 3. PLEDGE OF ALLEGIANCE: 4. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA: 5. WORK SESSION: Mayor Pierce thanks the School Board for being here today. Superintendent Derek Bub states they will cover the agenda items listed in the PowerPoint presentation. A. Discuss school safety and security measures. B. Overview of school capacity, future growth and future development. C. Discuss funding for future school development. D. Open discussion. Superintendent Derek Bub introduces himself and thanks the Council for inviting the School Board to meet. Marcie Horner presents a PowerPoint presentation and discusses the following topics: • How the School District Analyzes growth and projects future students. • School Capacity in elementary, middle and high schools. • Projected 10-year costs • School Safety • Challenging on Books General discussion amongst the School Board and Council. Council hopes to continue to work together on a regular basis to improve the schools and children's education. 6. ADJOURNMENT: Gindlesperger moves to adjourn. Seconded by Baun. ALL AYE...MOTION CARRIES Hearing no further business, the Council meeting was adjourned. Respectfully submitted: HOL Pr N. CSENCSITS, CMC DEPUTY CLERK APPROVED: AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT W W W.CITYOFEAGLE.ORG. Page 1 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-06-09-22min Joint Meeting.docx West Ada SCHOOL DISTRICT Work Session Analyzing growth West Ada School District Question: How do you analyze the growth, developments, student households, etc of a large school district? 411" One small piece YAW at a time West Ada School District To easily track data, we divided the district into study areas consisting of approx. one square mile. What does WASD track? • New Residential Development • Student Household Location • Parcels of land New Residential Developments 1. Pre -application meetings 2. City planners send a transmittal of a pending development application 3. City Council approves Preliminary Plat 4. City Council approves Final Plat 5. Ada County Assessor parcel data 6. On location research ArcGIS Map for Tracking 5E 5 Pr.... 5G 51-1 51 5] 5B 5C 5b MS 6A 6B rr. II 6Q E 6E JsCCAIE'2a 6F 11 6 6I 63 5 ,7s 7A 7B r -- 7D .. 7E 7F .. i 7G - - - 71#f-._ la 71 7] 7K i^ • ,. • •11 $� 8C' Bti BE a -•8F - 8G 8H 81 ' 8?, SK I I ___ 3E 9F 9G 9H 4I : 93 _� !v1@'Idlan 148. - . • - _1 100 1UE 1 •. 10G 1011 WI-, - -1 ! - —I.-- `r 11C 11D `—'� 11F 11G 11H 11I , 11] -,_ W -IL] J 123 12D y 1 - 12G 12H 12i 11 I • r ica -'M. 1 - �_ 13F .- - 3G ■ 13H 131 ' 133 13K 131_ j1 • GIS used for tracking • Each development is tracked • Study Areas Developments Status Prescott Ridge No 1 Oaks North No 10 Oakwind ■11 Pt.r Oaks North 441. d Prescott Ridge Oaks North No 9 0-0 opitirdo dallP Oaks North No 11 Cuthill D 0 iTfmki(!K Ookmore f1 _I I LLI L !1111 I 1 Jump Cr �m t11,:1 ©��■■ -- ■r.nialn ■ _ ■Ammo u `•iniminmg _■■ - *Mini 11110 ■111 { : 11I11111 _, nn11111i1Ihui11 % 11111111111111 111111 4i1111111i111111111111 'Mrd I.A.A1It.... 17 ...,1 c •1I■1111i111 11111 1111111 - IOU 11P17[a4!•"_IIIIII IIIIl .IlMMMIIIII {Illllllllllllillll Jump Creek -- -- M= I�- r MIft -- �°niiet1 •rerim MUNN 111111111� _11 11111 'i1111► I I Pleasant Visor 4r.•i1•. E i limydill 11111 n' " i'Vallil fa I.\ ► ody Squar Daphne Square Pera PI ce mrAlnxnTraes ❑ • Pre -applications • Identified for planning • Not used for calculations • • • • ■ Pending applications • Estimated completion approx. 4-7 years Approval of Prelim Plats • Estimated completion approx. 3-5 years Approval of Final Plat • Estimated completion approx. 2-4 years "Develop" - Parcels have been identified by Assessor • Estimated completion approx. 1-3 years Student Household Location • Student addresses are Geocoded • Geocoding links the address data to the map • Red dot =Student Parcels of Land AMU I mil mu II MIMI ilk am ma mm nEt gm • Imo wilMiliM j5 I1W11 1HM0I1MIP1aS4u4=. u1m11 1 . - W e . • 01 II •lil - / malraihmoun O • —J • Parcel = one piece of real property • Ada County Assessor • Updated quarterly Data Collected/ Data Organized Developments Grid Development Name 7 B Gander Creek North No 3 7 B Aviator Springs 7 B Chukar Ridge 7 B Gander Creek 7 B Gander Creek North No 1 7 B Gander Creek South No 1 7 B Gander Creek South No 2 7 C Aegean Estates 7 C Aegean Estates No 1 7 C Aegean Estates No 2 7 C Aegean Estates No 3 7 C Lupine Cove 7 C porter Complex 7 C Rapid creek No 2 7 D Quartet South 7 D Jamestown Ranch 7 D Blueberry Creek 7 D Quartet Northeast No 1 7 D Quartet Northeast No 2 7 D Quartet Southeast 7 E PAW Subdivision 7 F 1160 W Ustick 7 F Edington Commons No 1 7 F Edington Commons No 2 7 F Settlers ParkTownhornes 7 F Tetherow Crossing 7 F Whiteacre No 7 Units MF 54 93 63 120 45 76 55 6'4 70 24 57 26 246 55 369 229 29 72 61 49 45 52 MF 45 46 102 MF 46 15 Municipality Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Meridian Status FP Approved Pending PP Approved PP Approved Develop FP Approved FP Approved PP Approved Develop FP Approved FP Approved FP Approved Pre-app Develop Pending Pending Pre-app FP Approved FP Approved FP Approved Pre-app Pending Develop FP Approved Pre-app FP Approved PP Approved 7 C Pa, 1 ,rir1i-,r, nr rr 1F,r, Tracking each development: • each development • what study area it is in • the number of units • whether it is amulti-family housing development • the approving agency • the status E ST. 1950 Developments In each study area, we can estimate the completion of the developments according to where they are in the development process. 7 B 7 B 7 B 7 B 7 B 7 B 7 B 7 B Aviator Springs Chukar Ridge Gander Creek Gander Creek North No 2 Gander Creek North No 3 Gander Creek South No 1 Gander Creek South No 2 Gander Creek North No 1 93 dian 63 Meridian 120 Meridian 48 54 76 55 Meridian Meridian 48 Meridian Meridian an Pending PP Approved P ve ci FP Approved FP Approved FP Approved FP Approved Develop Pend PP FP 93 183 Dev 233 48 Reminder: The district uses this timeline as a guide to project the completion of the developments: Status Pending Approval Preliminary Plat Approved Final Plat Approved Developing Buildout timeline Next 4-10 years Next 3-7 years Next 2-4years Next 1-3 years M • 1. • • • a • SO• . • •l cos. x • �* Student Household Information Grid Students Total EL MS H S 0 b b b b b 6 6 6 6 6 A 2 0 1 1 7 3 0 4 C 109 51 27 31 D 500 275 100 124 E 1143 415 306 418 F 1119 434 263 422 G 792 287 202 303 H 771 304 176 291 I 588 218 141 229 J 360 128 103 129 IC 224 105 46 73 7 A 1 0 0 1 7 B 0 7 C 285 136 68 81 7 D 77 36 16 25 7 E 1170 401 315 463 7 F 915 352 233 330 7 G 1074 388 287 399 7 H 519 197 130 192 7 I 668 280 151 237 7 J 674 288 150 236 7 K 558 257 122 179 • Count each students per study area • Count students by grade level or school type Parcels of Land Grid Res Parcel 5 A 11 6 B 20 16 C 265 6 D 1013 6 6 6 6 6 6 t Lao F 1243 G 1361 H 1556 1070 J 912 I{ 831 • Residential —single family • Commercial — multi family Data Collected 1 Data Organized Data Analyzed How is data analyzed? • New Residential Development • Student Household Location • Parcels of land Calculate Student Generation Rate Project Future Enrollment Calculating Student Generation Rate Criri Roc CT Irig. nt 6 6 6 6 6 6 6 6 6 6 6 Parcel Tatai EL MS HS SGR A 11 2 0 1 1 20 7 3 0 4 C 265 109 51 27 31 D 1013 500 275 100 124 E 1557 1143 419 306 418 F 1243 1119 434 263 422 G 1361 792 287 202 303 H 1556 771 304 176 291 1070 588 218 141 229 J 912 360 128 103 129 K 831 224 105 46 73 7 A 17 1 0 0 1 7 B 0 7 C 671 285 136 68 81 7 D 189 77 36 16 25 7 E 1357 1179 401 315 463 7 F 1611 915 352 233 330 7 G 1681 1074 388 287 399 7 H 1277 519 197 130 162 7 I 1362 668 280 151 237 7 J 1846 674 288 150 236 7 K 1885 558 257 122 175 7 L 423 109 43 30 36 8 B 32 21 7 4 10 8 C 486 217 84 51 82 8 D 1645 416 167 113 136 0.18 0.35 0.41 0.49 0.73 0.90 0.58 0.50 0.55 0.39 0.27 0.06 0.00 0.42 0.41 0.87 0.57 0.64 0.41 0.49 0.37 0.30 0.26 0.66 0.45 0.25 • Number of actual students generated per household • SGR (Student Generation Rate) • Total number of students • Total Residential parcels • Number of students at each school level • SGR for each study area Capacity Capacity • How is a building's capacity calculated? • Design Capacity = number of classrooms X number of students • This method alone provides limited information because it is unlikely that every room at a school site will be used at 100% capacity all the time. • A functional design capacity takes into consideration school schedules, programs, and fluctuations in student enrollment. • As a rule, 90% utilization is considered to be the functional design capacity targeted at the elementary level, 85% at the middle school level and 75% at the high school level. For example, the targeted utilization at the high school level represents scheduled use of a core subject room for three periods out of a four -period day, or 75% of the time available for use. The remaining 25% of the time being used for teacher prep time, tutoring, etc. In other words, when enrollment at a high school reaches its building capacity number, it is functioning at approximately 75% utilization. Capacity • When does the District make decisions to increase capacity? • Elementary - when the projected enrollment forecast demands the utilization of all available general education classrooms and any additional educational spaces that can be efficiently used as a classroom. • Middle or High school - a decision will be made based on an analysis of the capacity and an impact of the enrollment on academic operations. Capacity • To meet the need for an increase in school capacity, one or more of the following may be recommended: • Transporting students to an alternate school with available classrooms • Attendance area adjustments if there is availability in a nearby school • Portable classrooms placed on at a site location • Passage of a bond to build new schools to fit enrollment needs Future School Needs Identified Elementary School Seven Oaks North Willow Creek HirltlPn Sprinfg Schools Schools Sites Region Needed Planned owned North 1.21 2 2 Tentative Timeline 2024 — North Elementary School 2025 — West Elementary School 2025 — South Elementary School 2027 — North Elementary School North Region Status Timeline .SF lots MF lots Total students Elem Students year 1 Year '}ear Year veer E year 5 veal 7 I'eer S veal' S Pend 4-10 yrs. 1863 0 734 2L3 4_ L1 L1 L1 41 L1 PP 3-7 yrs. 5380 230 2472 76.5 19_ _51 19_ 191 FP 2-4 yrs, 1S91 114 306 2?4 92 S2 92 Dev. 1-3 yrs, 1473 220 661 205 his 58 63 -rota' 10,607 614 4672 _493 63 _5 5_ .324 233 233 L1 41 L1 Elementary Attendance Area Approved and Pending SF lots SF SGR per attendance area Approved and Pending MF lots MF SGR per attendance area Future Elementary Students STAR 3361 0.16 37 0.07 540 EAGLE 2722 0.11 280 0.05 313 EAGLE HILLS 2496 0.14 220 0.10 371 SEVEN OAKS 2028 0.13 77 0.05 267 Total : 10,607 614 1493 Available Capacity (including portables): 648 Schools Needed: 1.21 School Sites owned: 2 *As of Jan 2022 Future School Site Elementary High Middle North Region *Projected student numbers are projection over a span of 10 years. Star Elementary Enrollment: 652 Capacity: 650 Projected students: 540 Currently at capacity Eagle Elementary Enrollment: 312 Capacity: 500 Projected students: 313 Estimated to reach full capacity in 3 years Eagle Hills Elementary Enrollment: 418 Capacity: 500 Projected students: 371 Estimated to reach full capacity in 6 years Seven Oaks Elementary Enrollment: 546 Capacity: 675 Projected students: 267 Estimated to reach full capacity in 3 years School sites owned: 2 *As of Jan 2022 • II ., ■ a •r. �R W r..,:, L:, '�I - i • ;' ��Oi. —., kip~ r% :a. Sawtooth Ierld r q. • MIL ■ 1. L O6 La 1 L ■ 1 L oveiL Scott • Cr sit C M 4,7 - Lake Heza I ' Middle School Region Schools Needed Sites owned North Tentative Timeline 2026 — North Meridian Middle School Middle School Analysis Status T ~feline `_ = 7.= MF lots Total students Total M8 Students Year 1 Year 2 Year 3 Year 4 ve3 • 5 v ea • 5 Year 7 Year 8 Fear 9 Pend 4-10 yrs. :1.0 2610 2337 529 88 88 33 88 88 83 PP .3-7 yrs. :_L,4 1038 4217 1065 266 266 266 26.5 FP 2-4 yrs. 3681 1471 1930 463 154 154 154 De'. 1-3 yrs. 5.829 1079 2686 v=t 215 215 215 -�.al 23104 7058 11170 27v2 215 370 E3E. 508 354 S5= 38 88 88 Middle School Attendance Area STAR EAGLE SAWTOOTH HERITAGE LOWELL SCOTT MERIDIAN LEWIS & CLARK k/ICTORY LAKE HAZEL total Approved and Pending SF Tots 12,044 7 3172 344 337 77 928 773 4079 1350 23,104 Middle School SF SGR per attendance area 0.1 0.08 0.16 Approved and Pending MF lots 791 465 247 0.14 0 0.09 0.08 0.1 144 2956 1791 0.13 666 0.11 3.8 7,098 Middle School MF SGR per attendance area 0.03 0.03 0.1 0.14 0.07 0.04 0.05 0.3 0.11 Future Middle School Students 1228 268 80 47 17 192 167 550 153 2,702 1 Middle Schools - North ielP., ilw a i Inr.d 1II1 .ii �r� R, v el �'�a#imn. • T' ��-. . MI ■u '1ir .■ - 11 Pl _ 1 - i _ A •' w‘f ire r Sawloolh } 1 4344 HNdin Sr:rrva School site owned: 1 Eagle Middle School Enrollment: 878 Capacity: 1000 Projected students: 268 Star Middle School Enrollment: 846 Capacity: 1000 Projected students: 1228 Sawtooth Middle School Enrollment: 928 Capacity: 1000 Projected students: 80 Heritage Middle School Enrollment: 1045 Capacity: 1000 Projected students: 47 Lowell Scott Middle School Enrollment: 826 Capacity: 1000 Projected students: 17 *Projected student numbers are projection over a span of 10 years. *As of Jan 2022 High School Region Schools Needed Sites owned North Tentative Timeline 2027 — Star High School High School Analysis Status Timeline SF 1013 MF I =s Teal Stu':IEr c Teal HS CtudEr=s Year 1 Year 2 Year 3 Year 4 Year 5 `}ear E. `}ear 7 veal- S `}ear 9 Pend 4-10 yr5, 4190 2610 2337 825 138 138 138 138 13. 138 PP 3-7 yrs. 9404 1938 42: 7 _48C 370 370 370 3770 FP 2-4 yrs. 3681 1471 1930 654 218 218 218 Dev. 1-3 yrs. 5829 1079 268 940 315 315 315 Totai 23104 7098 1117C 3905 315 533 903 725 507 53 138 138 138 High School Attendance Area Approved and Pending SF Tots EAGLE 7828 ROCKY MOUNTAIN 448 OWYHEE 7621 MERIDIAN 3504 CENTENNIAL 537 MOUNTAIN VIEW 3166 Total 23,104 High School SF Approved and SGR per Pending MF attendance area Tots 0.13 685 0.22 195 0.17 623 0.13 3622 0.13 1575 0.16 398 7,098 High School MF SGR per attendance area 0.05 0.11 0.19 0.04 0.07 0.08 Future High School Students 1052 120 1414 600 180 538 3,905 High Schools - North 1 Eagle High School Enrollment: 1780 Capacity: 1800 Projected students: 1052 Owyhee High School Enrollment: 1438* 2022 enrollment projection: 1812 Capacity: 1800 Projected students: 1414 • Rocky Mountain High School Enrollment: 1960 2022 enrollment projection: 1861 Capacity: 1800 Projected students: 120 School site owned: 1 Future School Site EA Elementary High Middle 4 *As of Jan 2022 Identified Need Elementary Region Schools Needed Schools Planned Sites owned North 1.21 2 2 West 1.03 1 2 South .93 1 2 Middle School Region Schools Needed Sites owned North South High School Region Schools Needed Sites owned North South CTE Center 1 • • 1 TENTATIVE TIMELINE ••• Elementary School • North Region - Star 2 Elementary Schools • West Region — NW Meridian • South Meridian Middle School • North Meridian • CTE Center High School • Star Elementary School • Star or West Eagle Middle School • South Meridian High School • South Meridian or Boise Facility Plan Projected Ten Year Plan Costs Project Current Dollar Amount Potential Timeline Elementary School Star Elementary School (SW Meridian) Elementary School (NW Meridian) CTE Center Middle School North Meridian Elementary School (W Eagle) High School Middle School South Meridian High School (South Meridian) Total $ 9,612,500.00 $ 19,225,000.00 20,186,250.00 $ 10,000,000.00 36,000,000.00 $ 22,204,875.00 alimi 86,400,000.00 Imi$ 36,000,000.00 95,040,000.00 334,668,625.00 2024 2025 2025 2026 2026 2027 2027 2030 2034 Next Steps • Facility Discussion • Continue to refine potential facility needs, review fall enrollment and future projections • Further refine cost projections