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Minutes - 2022 - City Council - 06/09/2022 - Joint EAGLE CITY COUNCIL JOINT MEETING WITH WEST ADA SCHOOL BOARD MEETING MINUTES June 9,2022 1. CALL TO ORDER: The meeting is called to order at 3:00 p.m. 2. ROLL CALL: GINDLESPERGER,RUSSELL,BAUN,PIKE. 3. PLEDGE OF ALLEGIANCE: 4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA: 5. WORK SESSION: Mayor Pierce thanks the School Board for being here today. Superintendent Derek Bub states they will cover the agenda items listed in the PowerPoint presentation. A. Discuss school safety and security measures. B. Overview of school capacity, future growth and future development. C. Discuss funding for future school development. D. Open discussion. Superintendent Derek Bub introduces himself and thanks the Council for inviting the School Board to meet. Marcie Horner presents a PowerPoint presentation and discusses the following topics: • How the School District Analyzes growth and projects future students. • School Capacity in elementary, middle and high schools. • Projected 10-year costs • School Safety • Challenging on Books General discussion amongst the School Board and Council. Council hopes to continue to work together on a regular basis to improve the schools and children's education. 6. ADJOURNMENT: Gindlesperger moves to adjourn. Seconded by Baun. ALL AYE...MOTION CARRIES Hearing no further business,the Council meeting was adjourned. Respectfully submitted: Apo); • �, HOL l ' N. CSENCSITS, CMC DEPUTY CLERK APPROVED: J I`!!1 PIE'CE M• IR AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT W W W.CITYOFEAGLE.ORG. Page 1 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-06-09-22min Joint Meeting.docx Work Session Analyzing growth Question: How do you analyze the growth, developments, student households, etc of a large school district? West Ada School District To easily track data, we divided the district into study areas consisting of approx. one square mile. West Ada School District •New Residential Development •Student Household Location •Parcels of land What does WASD track? New Residential Developments 1.Pre-application meetings 2.City planners send a transmittal of a pending development application 3.City Council approves Preliminary Plat 4.City Council approves Final Plat 5.Ada County Assessor parcel data 6.On location research •GIS used for tracking •Each development is tracked •Study Areas ArcGIS Map for Tracking •Pre-applications •Identified for planning •Not used for calculations •Pending applications •Estimated completion approx. 4-7 years •Approval of Prelim Plats •Estimated completion approx. 3-5 years •Approval of Final Plat •Estimated completion approx. 2-4 years •“Develop” -Parcels have been identified by Assessor •Estimated completion approx. 1-3 years Developments Status Student Household Location •Student addresses are Geocoded •Geocoding links the address data to the map •Red dot = Student Parcels of Land •Parcel = one piece of real property •Ada County Assessor •Updated quarterly Data Collected Data Organized Tracking each development: •each development •what study area it is in •the number of units •whether it is a multi-family housing development •the approving agency •the status Developments Reminder: The district uses this timeline as a guide to project the completion of the developments: Developments In each study area, we can estimate the completion of the developments according to where they are in the development process. •Count each students per study area •Count students by grade level or school type Student Household Information •Residential –single family •Commercial –multi family Parcels of Land Data Collected Data Organized Data Analyzed •New Residential Development •Student Household Location •Parcels of land How is data analyzed? Calculate Student Generation Rate Project Future Enrollment •Number of actual students generated per household •SGR (Student Generation Rate) •Total number of students •Total Residential parcels •Number of students at each school level •SGR for each study area Calculating Student Generation Rate Capacity Capacity •How is a building’s capacity calculated? •Design Capacity = number of classrooms X number of students •This method alone provides limited information because it is unlikely that every room at a school site will be used at 100% capacity all the time. •A functional design capacity takes into consideration school schedules, programs, and fluctuations in student enrollment. •As a rule, 90% utilization is considered to be the functional design capacity targeted at the elementary level, 85% at the middle school level and 75% at the high school level. For example, the targeted utilization at the high school level represents scheduled use of a core subject room for three periods out of a four-period day, or 75% of the time available for use. The remaining 25% of the time being used for teacher prep time, tutoring, etc. In other words, when enrollment at a high school reaches its building capacity number, it is functioning at approximately 75% utilization. Capacity •When does the District make decisions to increase capacity? •Elementary -when the projected enrollment forecast demands the utilization of all available general education classrooms and any additional educational spaces that can be efficiently used as a classroom. •Middle or High school -a decision will be made based on an analysis of the capacity and an impact of the enrollment on academic operations. Capacity •To meet the need for an increase in school capacity, one or more of the following may be recommended: •Transporting students to an alternate school with available classrooms •Attendance area adjustments if there is availability in a nearby school •Portable classrooms placed on at a site location •Passage of a bond to build new schools to fit enrollment needs Future School Needs Identified North Region Schools Needed Schools Planned Sites owned North 1.21 2 2 Elementary School Tentative Timeline 2024 –North Elementary School 2025 –West Elementary School 2025 –South Elementary School 2027 –North Elementary School North Region *As of Jan 2022 Elementary Attendance Area Approved and Pending SF lots SF SGR per attendance area Approved and Pending MF lots MF SGR per attendance area Future Elementary Students STAR 3361 0.16 37 0.07 540 EAGLE 2722 0.11 280 0.05 313 EAGLE HILLS 2496 0.14 220 0.10 371 SEVEN OAKS 2028 0.13 77 0.05 267 Total :10,607 614 1493 Available Capacity (including portables):648 Schools Needed:1.21 School Sites owned:2 North Region Seven Oaks Elementary Enrollment: 546 Capacity: 675 Projected students: 267 Estimated to reach full capacity in 3 years Eagle Hills Elementary Enrollment: 418 Capacity: 500 Projected students: 371 Estimated to reach full capacity in 6 years Eagle Elementary Enrollment: 312 Capacity: 500 Projected students: 313 Estimated to reach full capacity in 3 years Star Elementary Enrollment: 652 Capacity: 650 Projected students: 540 Currently at capacity School sites owned: 2 Future School Site Elementary High Middle *Projected student numbers are projection over a span of 10 years. *As of Jan 2022 Middle School Region Schools Needed Sites owned North 1 1 Tentative Timeline 2026 –North Meridian Middle School Middle School Analysis Middle School Attendance Area Approved and Pending SF lots Middle School SF SGR per attendance area Approved and Pending MF lots Middle School MF SGR per attendance area Future Middle School Students STAR 12,044 0.1 791 0.03 1228 EAGLE 3172 0.08 465 0.03 268 SAWTOOTH 344 0.16 247 0.1 80 HERITAGE 337 0.14 0 0.14 47 LOWELL SCOTT 77 0.09 144 0.07 17 MERIDIAN 928 0.08 2956 0.04 192 LEWIS & CLARK 773 0.1 1791 0.05 167 VICTORY 4079 0.13 666 0.3 550 LAKE HAZEL 1350 0.11 3.8 0.11 153 Total 23,104 7,098 2,702 Middle Schools -North *As of Jan 2022 Star Middle School Enrollment: 846 Capacity: 1000 Projected students: 1228 School site owned: 1 Eagle Middle School Enrollment: 878 Capacity: 1000 Projected students: 268 Sawtooth Middle School Enrollment: 928 Capacity: 1000 Projected students: 80 Heritage Middle School Enrollment: 1045 Capacity: 1000 Projected students: 47 Lowell Scott Middle School Enrollment: 826 Capacity: 1000 Projected students: 17 *Projected student numbers are projection over a span of 10 years. High School Region Schools Needed Sites owned North 1 1 Tentative Timeline 2027 –Star High School High School Analysis High School Attendance Area Approved and Pending SF lots High School SF SGR per attendance area Approved and Pending MF lots High School MF SGR per attendance area Future High School Students EAGLE 7828 0.13 685 0.05 1052 ROCKY MOUNTAIN 448 0.22 195 0.11 120 OWYHEE 7621 0.17 623 0.19 1414 MERIDIAN 3504 0.13 3622 0.04 600 CENTENNIAL 537 0.13 1575 0.07 180 MOUNTAIN VIEW 3166 0.16 398 0.08 538 Total 23,104 7,098 3,905 High Schools -North *As of Jan 2022 Future School Site Elementary High Middle Eagle High School Enrollment: 1780 Capacity: 1800 Projected students: 1052 Owyhee High School Enrollment: 1438* 2022 enrollment projection: 1812 Capacity: 1800 Projected students: 1414 Rocky Mountain High School Enrollment: 1960 2022 enrollment projection: 1861 Capacity: 1800 Projected students: 120 School site owned: 1 Identified Need Region Schools Needed Schools Planned Sites owned North 1.21 2 2 West 1.03 1 2 South .93 1 2 Elementary Middle School Region Schools Needed Sites owned North 1 1 South 1 1 High School Region Schools Needed Sites owned North 1 1 South 1 1 CTE Center 1 2024 2025 2026 2027 2030 2034 Elementary School •North Region -Star Middle School •North Meridian •CTE Center Middle School •South Meridian 2 Elementary Schools •West Region –NW Meridian •South Meridian High School •Star Elementary School •Star or West Eagle TENTATIVE TIMELINE High School •South Meridian or Boise Facility Plan Projected Ten Year Plan Costs Project Current Dollar Amount Potential Timeline Elementary School Star $9,612,500.00 2024 Elementary School (SW Meridian)$19,225,000.00 2025 Elementary School (NW Meridian)$20,186,250.00 2025 CTE Center $10,000,000.00 2026 Middle School North Meridian $36,000,000.00 2026 Elementary School (W Eagle)$22,204,875.00 2027 High School $86,400,000.00 2027 Middle School South Meridian $36,000,000.00 2030 High School (South Meridian)$95,040,000.00 2034 Total $334,668,625.00 Next Steps •Facility Discussion •Continue to refine potential facility needs, review fall enrollment and future projections •Further refine cost projections