Minutes - 2022 - City Council | Eagle Public Library - 05/18/2022 - Joint Joint Meeting
EAGLE CITY COUNCIL & EAGLE PUBLIC LIBRARY BOARD
MEETING MINUTES
May 18,2022
1. CALL TO ORDER: at 6:01 pm
2. ROLL CALL LIBRARY BOARD: Present SOELBERG, LEWIS, HOPKINS.
Absent: HYER. A quorum is present.
3. ROLL CALL CITY COUNCIL: Present; GINDLESPERGER, BAUN, PIKE,
RUSSELL. Absent: BAUN. A quorum is present.
4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA:
A. City Staff requests.
Soelberg states that item 9A be moved up in the agenda to be heard prior to consent agenda.
Soelberg moves item 8A to be heard prior to consent agenda. ALL AYE. The agenda
is so modified.
Hyer arrives at 6:01 p.m.
8. NEW BUSINESS:
A. General discussion amongst the Eagle Public Library Board and City
Council.
Discussion amongst Council and Library Board regarding planning for smaller projects,
capital projects and capital maintenance.
Mayor Pierce encourages the Board to bring forward a project wish list to Council with
ranking of priority to be reviewed and considered for future planning. Discusses the
transparency of the planning process,the flexibility of adjusting prioritization and funding.
Discussion regarding the appropriate process for bringing forward possible alterations,
expansions, modifications to the library facility to meet staff office space needs, curbside
pick-up permanent shelter.
General discussion regarding planning for satellite locations,funding,obtaining input from
residents regarding services desired.
Director of Long-Range Planning and Projects,Nichoel Baird Spencer provides additional
guidance on bringing current projects and future projects forward for the CIP.
Council exits meeting at 6:50 p.m. Library Board addresses the remainder of the agenda.
5. ALL CQNSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS:
CONSENT AGENDA [Library Board action on1yJ
Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless an Eagle Public Library
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Board of Trustees member, City Staff, or a citizen requests an item to be removed from
the Consent Agenda for discussion. Items removed from the Consent Agenda will be
placed on the Regular Agenda in a sequence determined by the Rules of Order. Any
item on the Consent Agenda that contains written recommendations from the City of
Eagle shall be adopted as part of the Eagle Public Library's Board of Trustees Agenda
approval motion unless specifically stated otherwise.
A. Minutes of April 20,2022,Library Board of Trustees Meeting
B. Approval of Bills
C. Policy Review: Homebound Delivery Service: This policy was first approved on
January 14, 2014, and was reaffirmed May 19, 2021. There are no recommended
changes to this policy.
D. Policy Review: Unscheduled Closures or Cancellations: This policy was first
approved on May 20, 2020, and was reaffirmed May 19, 2021. There are no
recommended changes to this policy.
E. Agreement for Staff and Public Printers,NuQuo : Approval for recommendation
to City Council for approval of lease of public and staff printers.
Hopkins moves to approve. Seconded by Hyer.ALL AYE...MOTION CARRIES.
6. PUBLIC COMMENT: This time is reserved for the public to address the Eagle Public
Library Board of Trustees regarding concerns or comments they would like to provide
to the Board regarding subjects not on the agenda.This is not the time slot to give formal
testimony on a new business item or pending application or proposal. Out of courtesy
for all who wish to speak,the Board requests each speaker limit their comments to three
(3)minutes.
No public present, no comment.
7. REPORTS:
A. Director's Report: Circulation continues to increase from last year. The
Consortium is moving forward on consultant's recommended work to move Lynx
as 503C organization; this group is close to being able to submit work so far to
various boards around the commission. Will likely not dramatically increase
expenses next year. The library just welcomed two new staff, guest service
specialists.
B. Friends of the Eagle Public Library Report: Steve has given Friends of the Eagle
Public Library use of community room in preparation for the book sale. The sale is
3rd and 4th of June. Sorting for the sale will take place for the two weeks prior to the
sale.
C. Library Liaison/City Hall Reports: No report.
D. Board Specialist Reports:
i. Growth and Development: No report
ii. Finance: We will examine the preliminary budget over the next month, with a
focus on the current budget cycle. Future meetings will focus on strategic planning;
this may be the focus of a future Work Session.
iii. Personnel: No report.
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iv. Foundation: The foundation is continuing to move forward. Some formalized
documents were approved last month.
9. UNFINISHED BUSINESS: None
10. NEW BUSINESS:
General discussion amongst the Eagle Public Library Board and City Council. —moved
up on the agenda.
11. ADJOURNMENT:
Lewis moves to adjourn. Seconded by Hyer. ALL AYE...MOTION CARRIES
Hearing no further business, the � meeting was adjourned at 7:08 pm.
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AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD
AT WWW.CITYOFEAGLE.ORG.
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