Minutes - 2021 - Eagle Public Library - 08/18/2021 - Regular
THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Minutes
Eagle City Hall, 660 Civic Lane
August 18, 2021 6:00 P.M.
1. CALL TO ORDER 8/18/2021 at 6:02 PM
2. ROLL CALL: MORTENSEN - present, HYER - present, SOELBERG - present, LEWIS -
present, HOPKINS - present
3. ACTION ITEM: ADDITIONS, DELETIONS, OR MODIFICATIONS TO THE AGENDA
4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate
discussion on these items unless an Eagle Public Library Board of Trustees member, City Staff, or a citizen requests an
item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed
on the Regular Agenda in a sequence determined by the Rules of Order. Any item on the Consent Agenda that contains
written recommendations from the City of Eagle shall be adopted as part of the Eagle Public Library’s Board of
Trustees Agenda approval motion unless specifically stated otherwise.
a. Minutes of July 21, 2021
b. Minutes of August 16, 2021 work session
c. Approval of Bills
d. Approval of Avimor’s library services proposal clarification: in short term – continue with
current set up of using community center for library functions. We would like to maintain the option to
exercise the option to lease back the library, obtain land, with community growth.
Motion to approve: Soelberg
nd
2: Mortensen
Consent Agenda unanimously approved
5. REPORTS
a. Director’s Report
Month of July was surprisingly busier than expected. Circulation was only down by 2000 items
from July 2019. Digital content saw big increases, everything else was up over the last year.
The budget was approved for next year.
The board vacancy should be posted now, if not, it will be soon.
There have been staffing changes in the past week with 3 resignations, 1 new hire and 1 staff
member completed her librarian masters program.
c. Friends of the Eagle Public Library
The most recent meeting was held August 3 – 9:30. There was discussion of plans and what other
Friends groups have been doing.
The Friends of the Eagle Public Library is the only friends group that has maintained membership
and meetings through the pandemic.
th
The next meeting is scheduled for September 7 at 9:30 at Washington Federal in Eagle.
d. Library Liaison / City Hall Reports
No update to report.
d. Board Specialists Reports
i. Growth and Development – Nothing external to report. Hopkins and
Mortensen met for handoff of duties.
ii. Finance - The budget was passed. Nothing else to report.
iii. Personnel – Steve and Hyer met. Clarificatio made of title changing from
supervisor to coordinator
iv. Foundation – Nothing new to report.
6. OLD BUSINESS
a. None
7. NEW BUSINESS
a. ACTION ITEM: Annual review of Library job descriptions.
Job descriptions have been updated. Seeking approval on updates from the board.
Motion to approve: Hyer
THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Minutes
Eagle City Hall, 660 Civic Lane
August 18, 2021 6:00 P.M.
nd
2: Lewis
Unanimously approved
b. ACTION ITEM: Selling and Soliciting on Library Premises Policy. Annual policy review, with
proposed inclusion of petitioning policy.
This policy has been in place for a long time. Petitioning groups/individuals present periodically outside of
the library. No current policy could be found for library or city to address this. The policy has been
reviewed by city’s attorney. This provides the opportunity to be on the sidewalk in front of the library, but
also allows access to the building and staff entrance for patrons and staff without being hindered by
petitioners.
Motion to approve: Mortensen
nd
2: Hyer
Unanimously approved
c. ACTION ITEM: Library Use Policy. Update of policy to reflect use of automated
residency verification.
This policy was reviewed recently. Upon review of the policy with staff it was realized that how
accounts are validated was out of date due to updates in software that allows for automatic
validation and creation of cards.
Motion to approve: Hyer
nd
2: Lewis
Unanimously approved.
8. PUBLIC COMMENT: This time is reserved for the public to address the Eagle Public Library Board of
Trustees regarding concerns or comments they would like to provide to the Board regarding subjects not on the
agenda. This is not the time slot to give formal testimony on a new business item or pending application or
proposal. Out of courtesy for all who wish to speak, the Board requests each speaker limit their comments to three
(3) minutes.
9. ADJOURNMENT at 6:17pm
Motion to adjourn: Soelberg
nd
2: Hyer