Minutes - 2021 - Eagle Public Library - 07/21/2021 - Regular
THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
AMENDED AGENDA
Eagle City Hall, 660 Civic Lane
July 21, 2021 6:00 P.M.
1. CALL TO ORDER at 6:00
2. ROLL CALL: MORTENSEN - present, HYER - present, SOELBERG -absent, LEWIS -
present, HOPKINS - present
3. ACTION ITEM: ADDITIONS, DELETIONS, OR MODIFICATIONS TO THE AGENDA
4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
a. Consent Agenda items are considered to be routine and are acted on with one motion. There will be
no separate discussion on these items unless an Eagle Public Library Board of Trustees member, City Staff,
or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the
Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
b. Any item on the Consent Agenda that contains written recommendations from the City of Eagle
shall be adopted as part of the Eagle Public Library’s Board of Trustees Agenda approval motion unless
specifically stated otherwise.
c. Minutes of June 16, 2021
d. Approval of Bills
Motion to approve: Lewis
Second: Hyer
Unanimously approved
5. OLD BUSINESS
a. ACTION ITEM: Avimor proposed library services. Presentation by Avimor General Manager to
the Library Board regarding possible locations for library satellite locations.
Dan Ripter – managing partner for Avimore, address: 18454 N McCloud Way - presented the map of the
Avimore Community and locations for where potential sites could be for full libraries/annexes. He explained
that annexes within the community centers would likely be the best route for the first two years once
Avimore is annexed into city of Eagle. Current approach with Ada County was explained.
City Council will likely want to know what the board is looking for if the annexation is approved. A work
group will be created to further discuss.
b. ACTION ITEM: Meeting Room Policy. Continuation of discussion regarding Study Room use.
New software has utilized, which has helped control the age and number of users. Staff is controlling the
software.
Motion to approve the changes to the meeting room policy as presented: Hopkins
Second: Lewis
Unanimously approved
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c. Board vacancy. will be posted around 15 of August. Will be posted for 10 days. Then
interviews will be held, likely around the beginning of September. The mayor would like to participate. Will
be posted in newsletter, social media feeds and website.
6. NEW BUSINESS
a. ACTION ITEM: Consideration of the creation of a Friends of the Eagle Public Library
Board liaison.
Based on building relationships. A board member will attend the Friends meetings. This is held the first
th
Tuesday of each month at 9:30am in a conference room at WA Fed bank. This will be the role for the 5
incoming board member. Hopkins offered to join temporarily.
7. REPORTS
a. Director’s Report
Circulation for month of June increased by 7% over last June. Digital materials decreased slightly while
print increased.
Budgets are being prepared and presented. The meeting last week seemed positive for the library budget.
A public hearing will be in August.
Meeting with Boise’s library director, Jessica Dohr, was held.
THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
AMENDED AGENDA
Eagle City Hall, 660 Civic Lane
July 21, 2021 6:00 P.M.
Idaho Commission for Public Libraries held “The Importance of Strategic Planning” Workshop, which
was attended by Steve and Mortensen.
Changes in staffing reviewed.
Parking has been ok, despite construction
b. Friends of the Eagle Public Library
Hal Chapman - 1761 E Summer cove Court – Meridian. No activities to report because the Friends are
not back in library yet. There is not a memorandum of understanding between the Friends of the Eagle
Public Library and the Library currently. A representative from the Friends will attend each board
meeting.
c. Library Liaison / City Hall Reports
Melissa Ginelsberger introduced herself as the City Council Liason. She reported that budgets will be
the next item to address by the City Council. She is working with the mayor to determine if there is
space for Friends.
d. Board Specialists Reports
i.Growth and Development – nothing to report, except that Mortensen and Hopkins will
meet to hand over duties. Economic development liaison was unable to meet and will be
rescheduled.
ii. Finance – Soelberg was not present to report.
iii.Personnel – Hyer and Steve had conversation about reasons for staff leaving, which
included school and life events. Wage rate for shelvers is low based on market.
iv.Foundation – 3 documents created, which were sent for review. A work session will be
established to formalize. There is a community member interested in becoming a foudning
board member.
8. PUBLIC COMMENT: This time is reserved for the public to address the Eagle Public Library Board of
Trustees regarding concerns or comments they would like to provide to the Board regarding subjects not on the
agenda. This is not the time slot to give formal testimony on a new business item or pending application or
proposal. Out of courtesy for all who wish to speak, the Board requests each speaker limit their comments to three
(3) minutes.
No public comment
9. ADJOURNMENT
Motion to adjourn: Hopkins
nd
2: Hyer
Meeting adjourned at 6:46