Minutes - 2021 - Eagle Public Library - 04/21/2021 - Regular
THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
MINUTES
Eagle City Hall, 660 Civic Lane
April 21, 2021 6:00 P.M.
1. CALL TO ORDER at 6:00
2. ROLL CALL: MORTENSEN, HYER , SOELBERG, LEWIS, HOPKINS all present
3. ACTION ITEM: ADDITIONS, DELETIONS, OR MODIFICATIONS TO THE AGENDA
4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
a. Consent Agenda items are considered to be routine and are acted on with one motion. There will be
no separate discussion on these items unless an Eagle Public Library Board of Trustees member, City Staff,
or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the
Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
b. Any item on the Consent Agenda that contains written recommendations from the City of Eagle
shall be adopted as part of the Eagle Public Library’s Board of Trustees Agenda approval motion unless
specifically stated otherwise.
c. Minutes of March 17, 2021
d. Approval of Bills
e. Unattended Child and Vulnerable Adult Policy: Annual policy review. This policy was
adopted on April 13, 2015, and was last reviewed and reaffirmed on May 20, 2020. There are no
recommended changes.
f. Clothing Policy: Annual policy review. This policy was adopted on September 18, 2019, and was
last reviewed and reaffirmed on May 20, 2020. There are no recommended changes.
Motion: Hopkins
nd
2: Lewis
Unanimously approved
5. REPORTS
a. Director’s Report Circulation up for the month of March. 10,000 more items in circulation in
March as compared to February. Likely related to opening of the building.
New/old employee orientation for all staff which was held and felt to be worthwhile
Doorstep delivery was busy in winter but slowing with warmer months. Change to every other day to
make more efficient. Many libraries returning to full operating status on or around June 1. Eagle will
follow once everyone has been vaccinated. In person programming will likely resume in June outside.
b. Friends of the Eagle Public Library
Bettie Miller provided update of status of friends and hope for moving ahead. Visit with Steve for
beginning to resume activities. Designated times for friends, designated space and location outside
following CDC guidelines.
Hal Chapman- reported on research on the activities of other Friends groups within local libraries.
c. Library Liaison / City Hall Reports no one in attendance, no update
d. Board Specialists Reports
i.Growth and Development - Meeting set up in early may
ii. Finance – Meeting with Steve. Budget will be presented at a later time. Steve will develop
preliminary budget and is within his purview
iii.Personnel – nothing to report
iv.Foundation – reviewed resources available, meeting held with Soelberg to understand
previous work done and discussion of goals and ideas moving forward.
6. OLD BUSINESS
a. ACTION ITEM: Capital Improvement Plan. Discussion of the addition of library gazebo for
Curbside Pickup to the City’s Capital Improvement Plan requests.
Capital expense needed due to expenditure and permitted structure.
Motion to approve addition of gazebo to city’s capital improvement plan: Hyer
Second: Hopkins
Unanimously approved.
7. NEW BUSINESS
a. ACTION ITEM: Reorganization. Reorganization of open positions to better serve Library users.
FTE works out the same, but financially better
Motion to approve: Soelberg
nd
2: Hyer
Unanimously approved
8. PUBLIC COMMENT: This time is reserved for the public to address the Eagle Public Library Board of
Trustees regarding concerns or comments they would like to provide to the Board regarding subjects not on the
agenda. This is not the time slot to give formal testimony on a new business item or pending application or
proposal. Out of courtesy for all who wish to speak, the Board requests each speaker limit their comments to three
(3) minutes.
Gwen Ryza, 2330 E Holy Drive, Eagle Idaho. Asking if specific library items would make its appearance and when.
Response given by Director.
9. ADJOURNMENT
Motion to Adjourn: Lewis
nd
2: Hopkins
Meeting adjourned at 6:34