Minutes - 2019 - Eagle Public Library - 11/20/2019 - Regular
THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Minutes
Eagle City Hall, 660 Civic Lane
November 20, 2019 6:00 P.M.
1. CALL TO ORDER at 6:01pm
2. ROLL CALL: MORTENSEN, HYER, THAEMERT, SOELBERG- all present
3. ACTION ITEM: ADDITIONS, DELETIONS, OR MODIFICATIONS TO THE AGENDA
a. Adding a new business item for amended budget
i. Soelberg 1st
ii. Hyer 2nd
Unanimous
4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate
discussion on these items unless an Eagle Public Library Board of Trustees member, City Staff, or a citizen
requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted
as part of the Eagle Public Library’s Board of Trustees Agenda approval motion unless specifically stated
otherwise.
Minutes of October 16, 2019
Approval of Bills.
Board of Trustees Policy: Annual policy review. This policy was last reviewed and reaffirmed on November 14,
2018.
st
o 1: Thaemert
nd
o 2: Hyer
o Unanimous
(Pulled off Consen)t AgendaBoard of Trustees: By-Laws (Policy): Annual policy review. This policy was
adopted on February 8, 2016 and was last reviewed and reaffirmed on November 14, 2018.
Modify item 11 to state must attend at least 10 out of 12 annual meetings
st
o 1: Mortensen
nd
o 2: Thaemert
o Unanimous
5. Garden City Public Library Foundation presentation- Sue Philley
Founded really to fund the bookmobile, give away books and clothing in winter
Recruit through newsletter in Garden City, FB page, serve 3-year terms, have grown to 12 people
Pay CPA
Expect donations of time, personal money, and/or fundraising
Interacts mainly with Library Director invite Mayor to attend donor events
Can educate the community about the Library and about the impact something like a bond could have
The person to write by-laws must be detail-oriented
Created a volunteer network to work the events because too much work for Foundation board members to
do board work and coordinate events
6. REPORTS
a. Director’s Report
i. October circulation was up over 10%, gearing up for the new fiscal year
ii. Started new one-on-one program for technology help
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minutes - - eagle public library - - regular (3)22
THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Eagle City Hall, 660 Civic Lane
March 19, 2019 6:00 P.M.
b. Library Liaison / City Hall Reports
i. Library
c. Board Specialists Reports
i. Growth and Development- Mortensen, nothing new report, will wait until the changing of the
guard in January
ii. Finance- Thaemert nothing to report
iii. Personnel- Hyer, nothing to report
iv. Foundation- Soelberg discussed the need to develop a start of a description of the work for
potential founding board members
7. OLD BUSINESS
a. ACTION ITEM: Trustee Job Description and Specialist Charters.
st
i. 1 Soelberg
nd
ii. 2 Hyer
iii. Unanimous
b. ACTION ITEM: Fines and Fees Schedule.
i. Median home price x tax levy rate: $114/year
ii. Mean home price x tax levy rate: $135/year
Current fee is $55/year
Motion: To approve non-resident fee using median home price x tax levy. This year will be a fee of
$114.
st
1 Soelberg
nd
2: Hyer
Approved unanimously
c. ACTION ITEM: Board Vacancy.
Prospective applicants introduce themselves
8. PUBLIC COMMENT: This time is reserved for the public to address the Eagle Public Library Board of Trustees
regarding concerns or comments they would like to provide to the Board regarding subjects not on the agenda. This is
not the time slot to give formal testimony on a new business item or pending application or proposal. Out of courtesy
for all who wish to speak, the Board requests each speaker limit their comments to three (3) minutes.
9. EXECUTIVE SESSION: 74-206. Executive sessions -- When authorized. (1) An executive session at which
members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this
section. The motion to go into executive session shall identify the specific subsections of this section that authorize the
executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An
executive session shall be authorized by a two-thirds (2/3) vote of the governing body. An executive session may be
held:
a. 74-206 (1) (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges
brought against, a public officer, employee, staff member or individual agent, or public school student;
Roll Call Vote:
Hyer: yes
Mortensen:yes
Thaemert: yes
Soelberg: yes
Into executive session at: 7:18pm, out at 8:29pm
10. NEW BUSINESS
a. ACTION ITEM: Amended Budget. Requested budget amendment to meet City Clerk’s filing
deadline.
New business will be tabled until a special session at the EPL, November26th at 5:45pm
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minutes - - eagle public library - - regular (3)
THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Eagle City Hall, 660 Civic Lane
March 19, 2019 6:00 P.M.
11. ADJOURNMENT
1st Mortenson
nd
2 Hyer
Adjourned at 8:29pm
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