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Findings - DR - 2016 - DR-43-16 - Convert A Residential Dwelling Into An OfficeBEFORE THE EAGLE DESIGN REVIEW BOARD IN THE MATTER OF AN APPLICATION FOR A DESIGN REVIEW TO CONVERT A RESIDENTIAL DWELLING INTO AN OFFICE FOR SHAWN NICKEL FINDINGS OF FACT AND CONCLUSIONS OF LAW CASE NUMBER DR -43-16 The above -entitled design review application came before the Eagle Design Review Board for their action on August 25, 2016. The Board continued the item to September 22, 2016, and made their decision at that time. The Design Review Board having heard and taken oral and written testimony, and having duly considered the matter, makes the following Findings of Fact and Conclusions of Law; FINDINGS OF FACT: A. PROJECT SUMMARY: Shawn Nickel with SLN Planning is requesting design review approval to convert an existing 1,335 - square foot residential dwelling into an office building and a 1,100 -square foot garage into a storage building. The 0.33 -acre site is located on the west side of North Eagle Road approximately 675 -feet north of West State Street at 247 North Eagle Road. B. APPLICATION SUBMITTAL: The application for this item was received by the City of Eagle on July 21, 2016. Revised plans were received by the City of Eagle on September 14, 2016. C. NOTICE OF AGENCIES' REVIEW: Requests for agencies' reviews were transmitted on July 26, 2016, in accordance with the requirements of the Eagle City Code. D. HISTORY OF RELEVANT PREVIOUS ACTIONS: On August 9, 2016, the City Council approved a rezone from R-4 (Residential) to CBD -DA (Central Business District with a development agreement) (RZ-05-16). E. COMPANION APPLICATIONS: None Page 1 of 16 KAPlanning Dept\Eagle ApplicationADA20161DR-43-16 Commercial Building drf.docx F. COMPREHENSIVE PLAN LAND USE MAP AND ZONING MAP DESIGNATIONS: G. DESIGN REVIEW OVERLAY DISTRICT: Not in the DDA, TDA, CEDA, or DSDA. H. EXISTING SITE CHARACTERISTICS: There is an existing 1,335 -square foot residential dwelling and a 1,100 -square foot detached garage on the site. Five existing large deciduous trees located at the west and north sides of the property are to be retained. I. SITE DATA: SITE DATA COMP PLAN DESIGNATION ZONING DESIGNATION LAND USE Existing Downtown CBD -DA (Central Business District with a development agreement) Single-family residence Proposed No Change No Change Commercial (Office) North of site Downtown R-4 (Residential) Vacant parcel South of site Downtown CBD (Central Business District) Commercial (retail, office, and day-care) East of site Downtown R-4 (Residential) Single-family residences West of site Downtown R-4 (Residential) Single-family residences G. DESIGN REVIEW OVERLAY DISTRICT: Not in the DDA, TDA, CEDA, or DSDA. H. EXISTING SITE CHARACTERISTICS: There is an existing 1,335 -square foot residential dwelling and a 1,100 -square foot detached garage on the site. Five existing large deciduous trees located at the west and north sides of the property are to be retained. I. SITE DATA: SITE DATA PROPOSED REQUIRED Total Acreage of Site 0.31 -acres (13,590 -SF) 0.01 -acres (500 -square feet) (minimum) Percentage of Site Devoted to Building Coverage 18% (approximately) 92% (maximum) Percentage of Site Devoted to Landscaping 62% (approximately) 10% (minimum) Number of Parking Spaces 5 -parking spaces 7 -parking spaces (minimum) Front Setback 34 -feet (East)* 0 -feet (minimum) Rear Setback 25 -feet (West)* 0 -feet (minimum) Side Setback 14 -feet (North)* 0 -feet (minimum) Side Setback �,.r_. 9 -feet (South)* 0 -feet (minimum) Note. Setoacxs measured rrom the property line to the closest building. Page 2 of 16 KAPlanning Dept\Eagle Applicalions\DA2016\DR-43-16 Commercial Building drf.docx J. PARKING ANALYSIS: Gross Floor Area of Proposed Commercial Building: Office Building = 1,335 -square feet Storage (uninhabitable area) = 1 100 -square feet Total = 2,435 -square feet Office Building Area — 1/250 square feet 1,335/250 square feet = 5.3 parking spaces • Eagle City Code Section 8-4-5 requires 1 parking space per 250 -square feet of gross floor area for office, business and professional purposes: Storage Area — 1/1,000 square feet 1,100/1,000 square feet = 1.1 parking space • Eagle City Code Section 8-4-5 requires 1 parking space per 1,000 -square feet of gross storage area for "Storage (enclosed building and/or fenced area)" uses: Proposed Parking Spaces: 5 Required Parking Spaces: 7 (calculated based upon the above uses identified in Eagle City Code Section 8-4-5: "Office" and "Storage") K. GENERAL SITE DESIGN FEATURES: Height and Number of Stories of Existing Buildings: Office building — 11 -feet in height (approximately); one story. Storage building — 11 -feet in height (approximately); one story. Gross Floor Area of Existing Buildings: Office building — 1,335 -square feet Storage building — 1,100 -square feet On and Off -Site Circulation: A 2,012 -square foot concrete parking lot is proposed to be located at the southeast corner of the structure. An existing 24 -foot wide concrete driveway is located on the east side of the site providing access to Eagle Road. L. BUILDING DESIGN FEATURES: Roof: Metal (concealed fasteners, brown) Walls: Split face Pressboard Siding (IMA Green), existing rock (Wainscot) Windows/Doors: Vinyl/Wood door (White) Fascia/Trim: Pressboard trim (Apple Core White) M. LANDSCAPING DESIGN: Retention of Existing Trees and Preservation Methods: There are five mature deciduous trees located on the site that are to be retained. Tree Replacement Calculations: N/A Proposed Tree Mix (Species & Number): To be reviewed by the Design Review Board. Street Trees: There are no street trees located within the planter strip located adjacent to Eagle Road. No street trees are proposed. Maintenance Provisions and Proposed Irrigation Methods: Automatic irrigation required. Transition Zones: N/A Page 3 of 16 KAPlanning Dept\Eagle ApplicationADr12016OR-43-16 Commercial Building drf.docx Parking Lot Landscaping: a. Perimeter Landscaping: Continuous landscaping is proposed around the perimeter of the parking lot. N. TRASH ENCLOSURES: The applicant is proposing to use a tote for trash collection on this site. The tote is to be stored behind the vinyl fence at the north side of the office building. The tote will be placed on Eagle Road on trash collection days. O. MECHANICAL UNITS: A ground mounted mechanical unit is located on the north side of the building. The applicant is proposing to install landscaping on the east side of the unit in order to screen the unit from Eagle Road. P. OUTDOOR LIGHTING: A site and parking lot light plan showing location, height, and wattage is required to be reviewed and approved by the Zoning Administrator prior to issuance of any building permits. Q. SIGNAGE: No signs are proposed with this application. A separate design review application (DR -44-16) has been submitted for the approval of a sign proposed on the site. R. PUBLIC SERVICES AVAILABLE: A preliminary approval letter from Eagle Fire Department has been received by the City. A water service approval has not been received to date. Approval of the water company having jurisdiction will be required prior to issuance of a building permit. S. PUBLIC USES PROPOSED: None T. PUBLIC USES SHOWN ON FUTURE ACQUISITIONS MAP: No map currently exists U. SPECIAL ON-SITE FEATURES: Areas of Critical Environmental Concern - none Evidence of Erosion - no Fish Habitat - no Floodplain - no Mature Trees — yes Riparian Vegetation - no Steep Slopes - no Stream/Creek - no Unique Animal Life - no Unique Plant Life - no Unstable Soils - unknown Wildlife Habitat - no V. SUMMARY OF REVIEW OF ENVIRONMENTAL ASSESSMENT PLAN (IF REQUIRED): Not required W. AGENCY RESPONSES: The following agencies have responded and their correspondence is attached to the staff report. Comments, which appear to be of special concern, are noted below: Page 4 of 16 KAPlanning Dept\Eagle ApplicationADA2016OR-43-16 Commercial Building drf.docx Ada County Highway District Eagle Fire Department Idaho Transportation Department Tesoro Logistics NW Pipeline Eagle Sewer District X. LETTERS FROM THE PUBLIC: None received to date. STAFF ANALYSIS PROVIDED WITHIN THE STAFF REPORT: A. COMPREHENSIVE PLAN PROVISIONS WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: • The site is designated as Downtown on the Comprehensive Plan Land Use Map. 6.3.12 Downtown Suitable primarily for development that accommodates and encourages further expansion and renewal in the downtown core business area of the community. A variety of business, public, quasi - public, cultural, residential and other related uses are encouraged. The greatest possible concentration of retail sales and business is to occur in this land use designation. Pedestrian friendly uses and developments are encouraged. Land within this district is the only place to utilize the CBD zoning designation. Other zones within Downtown Eagle may include Mixed Use, Residential, Commercial and Professional Office. • The site is located with the Old Towne sub -area of the Downtown Planning Area. OT1: Old Towne Eagle should maintain the quaint feel of a traditional town center; as the active community center and community gathering place for the City. The character of Old Towne is generally defined by its pedestrian -scale (attached sidewalks, store fronts with large windows at the sidewalk, and open space amenities), ensuring context sensitive design complementing the most significant historic structures. A traditional mix of retail, residential, office, and public uses is to be maintained. State Street should be the focus for the highest intensity of uses in the area. B. ZONING CODE PROVISIONS WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: • The official Zoning Map of the City of Eagle identifies the site as CBD Central Business District. • Eagle City Code Section 8-2-3 identifies an "Office, business and professional" as a "P" Permitted use within the Central Business District. • Eagle City Code Section 8 -2A -5(E) Eagle Architecture and Site Design Book-EASD: The purpose of the EASD book is to show, through the use of pictures and text, specific period architectural styles, themes, and elements envisioned through the requirements of this article. The EASD book, established through a resolution of the city council and as may be amended through future resolution(s), contains all exhibits referenced in this article and is incorporated herein by reference. However, exhibit A-1 may only be modified through an ordinance amendment. The architecture styles found in the EASD book are permitted styles. Architectural styles not shown within the EASD book will not be considered. A copy of the EASD book is available at Eagle city hall. • Eagle City Code Section 8 -2A -6(A)(2) Site Landscaping: The site landscaping shall minimize impact on adjacent properties through the proper use of screening with sound and sight buffers, and unsightly areas shall be concealed or screened and the design review board shall consider: Page 5 of 16 KAPlanning Dept\Eagle ApplicationADA2016MR-43-16 Commercial Building drf.docx a. The location, , height, and materials of walls, fences, hedges and screen plantings to ensure harmony with adjacent development; b. The location and type of new plantings, with due regard to preservation of specimen and landmark trees, and to maintenance of all plantings; c. The providing of screen plantings or other screening methods reasonably required to conceal outdoor storage areas, trash receptacles, service areas, truck loading areas, utility buildings and other unsightly developments; d. The installation of sound and sight buffers, the preservation of public views, light and air, and the consideration of those landscape aspects of design which may have substantial effects on neighborhood development, land uses, and amenities; e. The design and use of open spaces and parks; and f. The permanent maintenance of all landscaped areas and fencing. • Eagle City Code Section 8 -2A -6(A)(5) Utilities: Utility service systems shall not detract from building or site design. Cable, electrical, and telephone service systems shall be installed underground. • Eagle City Code Section 8-2A-6(A)(5)(b) The location and design of transformers, pad mount and roof mounted mechanicals and electrical equipment shall be reviewed and approved by the design review board. All roof mounted mechanicals shall be completely screened from view through the use of a parapet wall when utilizing a flat roof design or shall be enclosed within the building when utilizing a roof design other than a flat roof. "Screened from view" shall mean "not visible" at the same level or elevation of the parapet wall (e.g., the perspective generally as shown on an elevation plan); • Eagle City Code Section 8-2A-6 (B)(3): Architectural Requirements, Building Materials, Fence And Deck/Patio Materials, Colors, And Architectural Appurtenance Height Limitation: Unless specified as prohibited herein, materials listed in this section are allowed. If a material proposed for construction is not listed in this section it shall be upon the discretion of the zoning administrator, the design review board, and the city council, whichever the case may be, to determine the appropriateness of such material. 3. Fences: a. Vinyl: integral color required; b. Block (with columns); c. Brick (with columns); d. Wrought iron; e. Cedar, fir and similar high maintenance and/or unsightly fencing shall not be permitted. • Eagle City Code Section 8 -2A -7(K)(2) 2. Parking Lot Landscape Strip: A landscape strip shall be provided when a parking lot is located adjacent to a public right of way. The landscaped strip shall serve to shield views of parked cars to passing motorists and pedestrians, and to establish coordination among architecturally diverse buildings, which creates a pleasing, harmonious appearance along the roadway. Four (4) options are provided for fulfilling this requirement: a. Provide a ten foot (10') wide landscaped strip between the right of way and the parking lot, and plant with a minimum of one shade tree and ten (10) shrubs per thirty five (35) linear feet of frontage, excluding driveway openings. Page 6 of 16 KAPlanning DeptTagle ApplicationADd2016OR-43-16 Commercial Building dtidocx b. Provide an earth berm of thirty inches (30") minimum height (do not exceed 3:1 slope) within a ten foot (10') wide landscaped strip between the right of way and the parking lot, and plant with a minimum of one shade tree and five (5) shrubs per thirty five (35) linear feet of frontage, excluding driveway openings. c. Provide a six foot (6) landscaped strip with a minimum thirty inch (30") grade drop from the right of way to the parking lot, and plant with a minimum of one shade tree and five (5) shrubs per thirty five (35) linear feet of frontage, excluding driveway openings. d. Provide a three foot (3') high fence of wood, brick, stone, or decorative block or concrete along with a four foot (4') wide landscaped strip between the right of way and the parking lot, and plant a minimum of one shade tree and five (5) shrubs per thirty five (35) linear feet of frontage, excluding driveway openings. (Ord. 462, 11-11-2003) (1) The board may waive the requirement for a wood, brick, stone, decorative block or concrete fence if the board finds the following: (A) The applicant must design, document, and obtain city approval representing that the overall planting design, at the time of planting, results in an effective barrier such that the landscape strip shields the view of parked cars from passing pedestrians and motorists; and (B) Any such proposed design alternative is compatible with the overall site design of the entire project and is compatible with the surrounding area. (Ord. 434, 1-14-2003) • Eagle City Code Section 8 -2A -7(K)(3) Parking Lot Perimeter Landscaping: Perimeter landscaping requirements define parking areas and prevent two (2) adjacent lots from becoming one large expanse of paving. This requirement does not hinder the ability to provide vehicular access between lots. a. Provide a minimum five foot (5') wide perimeter landscaped strip between the property lines and the parking lot, and plant with a minimum of one shade tree and five (5) shrubs per thirty five (35) linear feet of perimeter. • Eagle City Code Section 8 -2A -7(L) Landscaped Commercial Strips: 1. Landscaped strips shall be provided between all building development and public rights of way to lend continuity among different architectural styles, screen unsightly views, establish a pleasing view for motorists, and create a safe and pleasant corridor for pedestrians. a. The landscaped strip shall be ten feet (10') wide minimum and planted with one shade tree and ten (10) shrubs for every thirty five feet (35') of street frontage. Two (2) ornamental or two (2) evergreen trees may be substituted for one shade tree. • Eagle City Code Section 8 -2A -7(M): Parkway Strips, Separated Sidewalks, And Street Trees: 1. Except as may otherwise be required within the DDA, TDA, CEDA, and DSDA sidewalks shall be separated from the curb along all streets. Sidewalks shall be required when space permits. An eight foot (8') wide minimum parkway planter strip planted with shade class (class II) trees shall be required between the sidewalk and street to provide a canopy effect over streets. 2. In all required applications, excluding residential developments, one street tree, selected from the approved tree list in subsection Q of this section, shall be planted per thirty five (35) linear feet of street frontage. 3. Within residential developments one shade class (class II) tree selected from the approved tree list in subsection Q of this section shall be located on both sides of all streets within the eight foot (8') wide landscape strip between the sidewalk and the curb. Trees shall be planted at the front of each lot generally located on each side lot line corner with the distance between trees to be a Page 7 of 16 KAPlanning DeptXEagle ApplicatiorLADA20MDR-43-16 Commercial Building drf.docx minimum of thirty five feet (35') and a maximum of eighty feet (80') of street frontage. 4. In all cases, any planting within public rights of way shall be with approval from the public and/or private entities owning the property. (Ord. 699, 5-28-2013) • Eagle City Code Section 8 -2A -8(C)(14) 14. Landscaping: Landscaping shall be provided at the base of all monument signs. Landscape plans shall be prepared by or under the responsible control of a licensed landscape architect with said plans to be duly stamped to clearly identify the preparer. The amount required shall be three (3) times the size of the largest sign area. • Eagle City Code Section 8-4-4-2(F): Off Street Parking Design and Dimension Tables: STANDARD VEHICLES Parking angle j 45° 169- 90° Parallel Width of parking space 19 feet 9 feet f 9 feet 19 feet Curb length per space 13 10 9 feet 23 feet feet 1 feet Length of parking space F-1 (measurement to be perpendicular from the curb or front of 15 18 19 [23 feet space if no curb is provided) feet feet I feet Width of driveway aisle 13 17— 24 12 feet feet feet feet COMPACT VEHICLES Parking angle 45° 690 900 Parallel Width of parking space ^8 feet 8 eef t 8 feet 8 feet -- Curb length per space 11 9 feet 8 feet 19 feet � ............................. .............. _. - feet ...... Length of parking space �^ (measurement to be perpendicular from the curb or front of 11 14 15 19 feet space if no curb is provided) feet feet feet Width of driveway aisle 12 15 22 12 feet feet feet ;feet Eagle City Code Section 8-4-5: Schedule of Parking Requirements: Offices, business and 1 per 250 square feet of gross floor professional area Storage (enclosed 1 per 1,000 square feet of gross building and/or storage area fenced area) Page 8 of 16 KAPlanning Dept\Eagle ApplicationADA2016MR-43-16 Commercial Building drf.docx C. DISCUSSION: • The applicant is proposing to convert an existing 1,335 -square foot residential dwelling into an office building and a 1,100 -square foot garage into a storage building. Pursuant to the applicant's justification letter, due to the exterior existing character and age of the building (50+ years old), no modifications are proposed, and therefore one of the nine architectural styles (within the EASD Book) was not identified. Staff believes the existing building lacks appropriate design elements and "character" and does not fit within one of the nine architectural styles within the EASD book. Staff recommends that additional design features (similar to the prairie school architectural style) be added to the building to enhance the building's architecture. Staff defers to the Design Review Board on the building design and colors. • The building and site are serviced by overhead power from a power pole that is located near the southeast corner of the site. Pursuant to Eagle City Code, are required to be installed underground. The applicant should provide a revised site plan showing the overhead power to be located underground. The revised site plan should be reviewed and approved by staff prior to the issuance of a zoning certificate. The applicant shall be required to locate the overhead power to the building underground prior to the issuance of a certificate of occupancy. • A ground mounted mechanical unit (located on the north side of the building) is proposed to be screened with landscaping, however, the landscaping is only proposed on the east side of the mechanical unit. The applicant should provide a revised landscape plan showing the ground mounted mechanical unit to be completely screened from view. The revised landscape plan should be reviewed and approved by staff prior to the issuance of a zoning certificate. • The site has existing cedar and vinyl fencing located on the north, south, and west sides of the site. The applicant is proposing to keep the existing cedar fencing on the west and north sides of the site. The applicant is proposing to replace the existing cedar fencing and gates located at the southeast corner of the storage building and northwest corner of the office building with 6 -foot vinyl fencing and gates. The applicant should replace all of the cedar fencing on the north, south, and west perimeter of the property with vinyl fencing. A grass landscape strip is currently located adjacent to North Eagle Road, however, it does not contain any street trees nor is the applicant proposing any. Pursuant to Eagle City Code, one (1) street tree is required to be planted every thirty five (35) linear feet of street frontage. Based on the frontage distance of one hundred (100) linear feet, the applicant should be required to provide a revised landscape plan showing two (2) street trees within the landscape strip adjacent to North Eagle Road. The revised landscape plan should be reviewed and approved by staff and one member of the board prior to the issuance of a zoning certificate. • The applicant is proposing twelve (12) Stella De Oro Daylilys around the base of the proposed monument sign adjacent to North Eagle Road. The landscaping around the proposed monument sign provides screening to the parking spaces and should be a diverse type of year-round plants. The applicant should provide a revised landscape plan showing a diverse type of year-round landscaping around the proposed monument sign. The revised landscape plan should be reviewed and approved by staff and one member of the board prior to the issuance of a zoning certificate. • The applicant is proposing five (5) parking spaces on site. Pursuant to Eagle City Code, seven (7) parking spaces are required. The applicant should provide a revised site plan showing seven (7) parking spaces on the site. The revised site plan should be reviewed and approved by staff and one member of the board prior to the issuance of a zoning certificate. • The applicant is proposing one (1) of the five (5) parking spaces to be compact. Pursuant to Eagle City Code, the width of the compact parking space is required to be a minimum of eight (8) feet. The applicant should provide a revised site plan showing the compact parking space at eight (8) Page 9 of 16 KAPlanning DeptXEagle ApplicationADr12016OR-43-16 Commercial Building drf.docz feet wide. The revised plan should be reviewed by staff and one member of the board prior to the issuance of a zoning certificate. • Google Earth Imagery© dated April 1, 2016, shows a playground on the south side of the proposed storage building, and the site plan does not reflect it. The playground should be removed from the site prior to the issuance of a certificate of occupancy. STAFF RECOMMENDATION PROVIDED WITHIN THE REPORT: Based upon the information provided to staff to date, staff recommends approval with the site specific conditions of approval and the standard conditions of approval provided within the staff report. PUBLIC MEETING OF THE BOARD: A. A meeting to consider the application was held before the Design Review Board on August 25, 2016. The Board continued to the item to September 22, 2016, at which time the Board made their decision. B. Oral testimony in opposition to this proposal was presented to the Design Review Board by no one. C. Oral testimony in favor of this proposal was presented to the Design Review Board by no one (not including the applicant/representative). BOARD DECISION: The Board voted 6 to 1 (Germano against) to approve DR -43-16 for a design review application to convert a residence into an office for Shawn Nickel, with the following staff recommended site specific conditions of approval and standard conditions of approval with text shown with underline to be added and text shown with strike thru to be deleted by the Board. SITE SPECIFIC CONDITIONS OF APPROVAL: 1. Comply with all applicable conditions of RZ-05-16. 2. Provide a revised site plan showing the overhead power line to be located underground. The revised site plan shall be reviewed and approved by staff prior to issuance of a zoning certificate. The applicant shall be required to locate the overhead power to the building underground prior to issuance of a certificate of occupancy. 3. Provide a revised landscape plan showing the ground mounte mechanical unit to be completely screened from view. The revised landscape plan shall be reviewed and approved by staff prior to the issuance of a zoning certificate. 4. Provide a revised landscape plan showing the addition of two (2) street trees within the landscape strip adjacent to North Eagle Road if approved by ACHD. The revised landscape plan shall be reviewed and approved by staff and one member of the board prior to the issuance of a zoning certificate. 5. Provide a revised landscape plan showing a diverse type of year-round landscaping around the base of the proposed monument sign. The revised landscape plan should be reviewed and approved by staff and one member of the board prior to the issuance of a zoning certificate. 6. Provide a revised site plan showing seven (7) parking spaces located on site or enter into a Joint/collective narking agreement in compliance with Eagle City Code 8-4-4-3 The revised site plan or joint/collective parking agreement shall be reviewed and approved by staff and one member of the board prior to the issuance of a zoning certificate. 7. Provide a revised scalable site plan showing the compact parking space as eight (8) feet wide. The revised, scalable plan shall be reviewed by staff and one member of the board prior to the issuance of a zoning certificate. Page 10 of 16 KAPlanning Dept\Eagle ApplicationADrt2016OR-43-16 Commercial Building drf.docx 9. . requipment _pe ere ..1.euid b ,7 F l, tsite - - to th issuanee r of ,. ee,.t:F;e to of a Provide a revised site plan showing the location of the playground equipment located on this site Provide a copy of the development agreement allowing the use associated with the playground. The revised site plan and development agreement shall be reviewed and approved by staff prior to the issuance of a zoning certificate 10. All ground mounted transformers, cable, and phone boxes shall be screened by landscaping per Eagle City Code. 11. The applicant shall be required to comply with any applicable conditions placed on this application by the City Engineer. 12. Submit payment to the City, at the time of building permit submittal, for all Engineering fees incurred for reviewing this project. 13. Submit payment to the City for the Planning and Zoning plan review at the time of building permit submittal. 14. Paint all electrical meters, phone boxes, etc. located on the building to match the color of the building. 15. No signs are proposed with this application. A separate design review application (DR -44-16) has been submitted for approval of a monument sign for this building. The sign plan shall be reviewed and approved prior to the City issuing a zoning certificate. 16. Provide a revised site plan showingthe he parking area designed in compliance with IBC Chapter "Accessibility" and ANSI Standard A117 1-2009 The revised site plan shall be reviewed and approved by staff and one member of the board prior to the issuance of a zoning certificate 17. If a joint/collective parking agreement to the property located at 223 North Eagle Road is approved the shared parking spaces shall be posted and signed for "Employee Only Use" with the intent that the employees of this building are to park at 223 North Eagle Road 18. The elevation plans, date stamped by the city on September 14 2016 showing the exposed fasteners to be painted are approved. 19. Provide revised elevation plans providing detailed notes addressing how the existing metal roof is to be prepared and painted to ensure the highest quality of the paint adhering to the metal roof. The revised elevation plan shall be reviewed and approved by staff and one member of the board prior to the issuance of a zoning certificate. 20. If ACHD does not permit the two trees to be located within the landscape strip located adjacent to Eagle Road, the applicant shall be required to provide a revised landscape plan showing two trees to be located on the east side of the office and storage buildings The revised landscape plan shall be reviewed and approved by staff and two members of the board prior to the issuance of a zoning certificate 21. Provide a revised colored elevation plan showing the actual color of the fence Provide a material sample of the fence along with the material and color sample of the building The revised colored elevation and material and color samples shall be reviewed and approved by staff and three members of the board prior to the issuance of a zoning certificate NOTE: In the event a Standard Condition of Approval conflicts with a Site Specific Condition of Approval contained herein the Site Specific Condition of Approval shall control. Page 11 of 16 KAPlanning Dept\Eagle ApplicationADr12016OR-43-16 Commercial Building drf.docx STANDARD CONDITIONS OF APPROVAL: 1. The applicant shall comply with all requirements of the Ada County Highway District and/or the Idaho Transportation Department, including but not limited to approval of the drainage system, curbs, gutters, streets and sidewalks. A letter of approval from the highway district having jurisdiction shall be submitted to the City prior to issuance of a Zoning Certificate for this site. 2. Idaho Department of Health & Welfare approval of the sewer and water facilities is required prior issuance of any building permits or Certificate of Occupancy, whichever occurs first. 3. All permits from Central District Health, Eagle Sewer District & Eagle Fire District shall be secured prior to issuance of building permit or Certificate of Occupancy, whichever occurs first. 4. Written approval of all well water for any shared or commercial well shall be obtained from the Idaho Department of Water Resources shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. 5. Unless septic tanks are permitted, wet line sewers will be required and the applicant will be required to furnish the City Engineer with a letter from the sewer entity serving the property, accepting the project for service, prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. 6. The applicant shall submit a letter from the appropriate drainage entity approving the drainage system and/or accepting said drainage; or submit a letter from a registered professional engineer certifying that all drainage shall be retained on-site prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. A copy of the construction drawing(s) shall be submitted with the letter. 7. The applicant shall submit plans and calculations prepared by a registered professional engineer to handle the satisfactory disposal of all storm drainage on the applicant's site. Drainage system plans shall be submitted to the City Engineer for review and approval prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. The plans shall show how swales, or drain piping, will be developed in the drainage easements. The approved drainage system shall be constructed, or a performance bond shall be submitted to the City Clerk, prior to issuance of any building permits or -Certificate of Occupancy, whichever occurs first. The lot shall be so graded that all runoff runs either over the curb, or to the drainage easement and no runoff shall cross any lot line onto another lot except within a drainage easement. All design and calculations shall meet the requirements of Ada County Highway District. Construction of the storm drain disposal system shall be complete before an occupancy permit is issued. 8. No ditch, pipe or other structure, or canal, or drain, for irrigation water or irrigation waste water owned by an organized irrigation district, canal company, ditch association, drainage district, drainage entity, or other irrigation entity, shall be obstructed, routed, covered or changed in any way unless such obstruction, rerouting, covering or changing has first been approved in writing by the entity. A Registered Engineer shall certify that any ditch rerouting, piping, covering or otherwise changing the existing irrigation or waste ditch (1) has been made in such a manner that the flow of water will not be impeded or increased beyond carrying capacity of the downstream ditch; (2) will not otherwise injure any person or persons using or interested in such ditch or their property; and (3) satisfied the Idaho Standards for Public Works Construction. A copy of such written approval and certification shall be filed with the construction drawing and submitted to the City Engineer prior to the City Engineer signing the final plat. 9. Encroachments including, but not limited to, landscaping, fencing, lighting, and/or pathways shall not be located within any easement or right-of-way for any ditch, pipe or other structure, or canal, or drain, used for irrigation water or irrigation waste water without the express written approval of the organized Page 12 of 16 KAPlanning Dept\Eagle ApplicationADA2016OR-43-16 Commercial Building drf.docx irrigation district, canal company, ditch association, drainage district, drainage entity or other irrigation entity associated with such ditch, pipe or other structure, drainage or canal. The applicant shall submit a copy of the written approval from the irrigation entity, drainage district, or drainage entity prior to the City Clerk signing the final plat. 10. Street light plans shall be submitted and approved as to the location, height and wattage to the City Engineer (if applicable) prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. All construction shall comply with the City's specifications and standards. The applicant shall provide a recorded easement, acceptable to the City Engineer, for the purpose of installing and maintaining street light fixtures, conduit and wiring lying outside any dedicated public right-of-way, prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. Whether located inside or outside of the public right-of-way the perpetual maintenance of the street lights shall be the responsibility of the applicant, subdivider, business owner, homeowner, or homeowner's/business owner's association, whichever the case may be. The applicant shall pay applicable street light inspection fees prior to Certificate of Occupancy. 11. Parking lot light plan shall be submitted and approved as to the location, height and wattage by the City Engineer. All construction shall comply with the City's specifications and standards. Lighting is required in the parking area and shall be properly illuminated to avoid accidents. Any lights used to illuminate the parking lot shall be so arranged as to reflect the light away from the adjoining property. 12. The parking area shall be paved and shall be maintained in good condition without holes and free of all dust, trash, weeds and other debris. 13. One set of building plans, for any non single-family residential use, shall be submitted to the Eagle Fire Department for approval. An approval letter from the Eagle Fire Department shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. The letter shall include the following comments and minimum requirements, and any other items of concern as may be determined by the Eagle Fire Department officials: a. "The applicant has made arrangements to comply with all requirements of the Fire Department." b. The fire hydrant locations shall be reviewed and be approved in writing by the Eagle Fire Department prior to the City Engineer signing the final plat. c. Minimum flow per hydrant shall be 1,000 gallons per minute for one and two family dwellings, 1,500 gallons per minute for dwellings having a fire area in excess of 3,600 square feet, and 1,500 gallons per minute for non-residential uses (i.e.; Commercial, Industrial, Schools, etc.). Flow rates shall inspected in accordance with all agencies having jurisdiction, and shall be verified in writing by the Eagle Fire Department prior to issuance of any building permits or certificate of Occupancy, whichever occurs first. d. The proposed fire protection system shall be reviewed and approved by the Eagle Fire Department prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 14. Any recreation area, greenbelt area or pathway area along the Boise River, Dry Creek or any other area designated by the City Council or Eagle City Pathway/Greenbelt Committee for a path or walkway shall be approved in writing by the Eagle City Pathway/Greenbelt Committee prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 15. Conservation, recreation and river access easements (if applicable) shall be approved by the Eagle City Pathway/Greenbelt Committee and shall be shown on the final plat prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 16. The applicant shall comply with the provisions of the Eagle City Code, pertaining to floodplain and river protection regulations (if applicable) prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. Page 13 of 16 KAPlanning DeptTagle ApplicationSWA2016MA-43-16 Commercial Building drf.docx 17. The applicant shall obtain written approval of the development relative to the effects of the Boise River Flood Plain (if applicable) from the Corps. of Engineers prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 18. The applicant shall obtain approval of the development relative to its effects on wetlands or other natural waterways (if applicable) from the Corps. of Engineers and the Idaho Department of Water Resources and/or any other agency having jurisdiction prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 19. Basements in the flood plain are prohibited. 20. The Americans with Disabilities Act, Uniform Building Code, Eagle City Code, and all applicable County, State and Federal Codes and Regulations shall be complied with. All design and construction shall be in accordance with all applicable City of Eagle Codes unless specifically approved by the Commission and/or Council. 21. New plans, which incorporate any required changes, shall be submitted for staff approval. Staff may elect to take those plans to the Design Review Board and/or the City Council for review and approval. 22. Any changes to the plans and specifications upon which this approval is based, other than those required by the above conditions, will require submittal of an application for modification and approval of that application prior to commencing any change. 23. Any modification of the approved design review plans, including, but not limited to building design, location and details, landscaping, parking, and circulation, must be approved prior to construction/ installation of such changes. Failure to do so may result in the requirement to modify the project to comply with the approved design review and/or result in the inability to issue a final approval for occupancy of this project. 24. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the City of Eagle of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. 25. Approval of any Design Review shall expire without notice to the applicant on the date of expiration of the Design Review if construction has not started prior to that date, as stipulated in Eagle City Code (one year from the City Council approval date). 26. All ground -mounted accent lighting fixtures and monument sign lighting fixtures shall be screened from view with the use of landscaping (top of the fixture shall be no higher than the surrounding landscaping). The light source itself shall otherwise be screened as provided for within Eagle City Code. 27. The City's actions on the application does not grant the applicant any appropriation of water or interference with existing water rights. The applicant indemnifies and holds the City harmless for any and all water rights, claims in any way associated with this application. CONCLUSIONS OF LAW: 1. The Board reviewed the particular facts and circumstances of this proposed design review application (DR -43-16) with regard to the Eagle City Code Title 8, Chapter 2, Article A, DR Design Review Overlay District, and based upon the information provided with the conditions required herein, concludes that the proposed design review application is in accordance with the Eagle City Code and the Eagle Comprehensive Plan. Page 14 of 16 KAPlanning Dept\Eagle ApplicationsWrX2016MR-43-16 Commercial Building drf.docx 2. The Board reviewed the particular facts and circumstances of the proposed design review in terms of Eagle City Code 8-2A-13, "General Standards For Design Review" and has concluded that the proposed design review: A. Will function in conformance with the applicable strategies of the Eagle Comprehensive Plan and is in accordance with the regulations of this code since there are no inconsistencies with the comprehensive plan and an office building is permitted with the approval of a design review application within the CBD -DA (Central Business District with a development agreement) zoning district.; B. Is of a scale, intensity, and character that is in harmony with existing conforming and planned development in the vicinity of the site since the building is designed to complement the general residential vicinity and provide aesthetically pleasing architecture to enhance the character of the area.; C. Is designed with adequate off street parking facilities in such a way as to not interfere with ingress/egress to the site and will serve the intended use so as to not cause conflict with adjacent uses as anticipated within the zoning district since the site meets the required parking for an office with both onsite parking and through a cross access agreement with the property to the south and the drive aisles have been designed in conformance with Eagle City Code 8-4-5.; D. Will not interfere with the visual character, quality, or appearance of the surrounding area and city, and where possible, enhance the continuity of thematically common architectural features since the proposed building has existing designs that are similar to the residential properties surrounding the site and will enhance the character of the area.; E. Will have facades, features, and other physical improvements that are designed as a whole, when viewed alone as well as in relationship to surrounding buildings and settings since the proposed building has been designed with existing materials and similar features utilized on other surrounding buildings in the area.; F. Will not obstruct views and vistas as they pertain to the urban environment and in relation to artistic considerations since the proposed building is in conformance with the required setbacks and height restrictions.; G. Will provide safe and convenient access to the property for both vehicles and pedestrians through patterned traffic circulation and connectivity to abutting development.; H. Is in the interest of public health, safety, and general welfare promoting a pedestrian friendly and walkable environment in balance with protecting a viable commercial center in the area.; and I. Will have signs, if proposed, that are harmonious with the architectural design of the building and adjacent buildings, and will not cover or detract from desirable architectural features since the signage is designed in conformance with Eagle City Code. Note: It is the understanding of the Board that the intent of this building due to the size and location of this property, will someday be repurposed for a different use and that this is a temporary situation and the Board feels that they have allowed some of the uncharacteristic styles to remain because of this. Page 15 of 16 KAPlanning Dept\Eagle ApplicationADA2016OR-43-16 Commercial Building drf.docx DATED this 13th day of October 2016. DESIGN REVIEW BOARD OF THE CITY OF EAGLE Ada County, Idaho r� r a/rw Robert Grub, airman ATTEST: haron K. Bergmann, Eagle City. Jerk Regulatory Taking Notice: Applicant has the right, pursuant to section 67-8003, Idaho Code, to request a regulatory taking analysis Page 16 of 16 KAPlanning DepQEagle ApplicationADr12016UM-43-16 Commercial Building drf drex