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Agenda - 2022 - City Council - 03/22/2022 - RegularTHE CITY OF EAGLE CITY COUNCIL AGENDA Eagle City Hall, 660 E. Civic Lane March 22, 2022 5:30 p.m. Page 1 of 3 cc-03-22-22ag 1. CALL TO ORDER: 2. ROLL CALL: GINDLESPERGER, RUSSELL, BAUN, PIKE. 3. PLEDGE OF ALLEGIANCE: 4. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA: A. City Staff requests: B. Mayor or City Council requests: 5. PRESENTATION: A. Report given by Ada County Sherriff Clifford. 6. REPORTS: A. Mayor and Council Reports: B. City Hall Department Supervisor Reports: 1. City Treasurer, Financial Reports for February 2022 C. City Attorney Report: 7. PUBLIC COMMENT 1: The Eagle City Council is taking both in-person and remote public comment via WebEx. Meeting login instructions are posted on https://www.cityofeagle.org/1698/Virtual- Meetings. If you just want to watch the meeting, without giving comment, please watch our livestream at https://www.cityofeagle.org/305/City-Agendas-Videos. This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding subjects not on the agenda. At times, the City Council may seek comments/opinions regarding specific City matters during this allotted time. This is not the time slot to give formal testimony on a public hearing matter, land use application, or comment on a pending application or proposal. Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three (3) minutes. 8. ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS: CONSENT AGENDA  Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council.  Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council’s Consent Agenda approval motion unless specifically stated otherwise. A. Claims against the City. B. Minutes of February 22, 2022. (TEO) C. Professional Service Quote Between the City of Eagle and Ednetics: A professional service quote between the City of Eagle and Ednetics for installation of new switches, access points, licensing, and professional services in the existing City Hall and the expansion in an amount not to exceed $38,496.34. (DNG) D. Arbor Day Proclamation: A proclamation of the City of Eagle declaring April 20, 2022, as Arbor Day. (ELZ) E. Minutes of March 8, 2022. (TEO) F. DR-52-21 – Terra View Park and Trailhead Parking – Terra View, LLC: Terra View, LLC, represented by Jaime Snyder with T-O Engineers, is requesting design review approval of Terra View Park and trailhead parking. The 11-acre park area and 8.2-acre trailhead parking area are generally located on the northeast corner of West Beacon Light Road and State Highway 16 at 8040 West Beacon Light Road. (BAW) CITY COUNCIL AGENDA March 22, 2022 5:30 p.m. Page 2 of 3 cc-03-22-22ag G. DR-56-21 – Common Area Landscaping within Aventier Subdivision (aka Eventyr Subdivision) – Adam Anderson: Adam Anderson, represented by Rodney Evans with Rodney Evans & Partners, PPLC, is requesting design review approval of the common area landscaping within Aventier Subdivision (aka Eventyr Subdivision). The 8.11-acre site is located south of West Moon Valley Road, approximately 1,000-feet south of the intersection of West Moon Valley Road and State Highway 44. (BAW) H. DR-57-21 – Monument Sign for Aventier Subdivision (aka Eventyr Subdivision) – Adam Anderson: Adam Anderson, represented by Rodney Evans with Rodney Evans & Partners, PPLC, is requesting design review approval of a subdivision entry monument sign for Aventier Subdivision (aka Eventyr Subdivision). The 8.11-acre site is located south of West Moon Valley Road, approximately 1,000-feet south of the intersection of West Moon Valley Road and State Highway 44. (BAW) I. Findings of Fact and Conclusions of Law for the Approval of FPUD-11-21 and FP-17-21 – Final Plat for Stags Crossing Subdivision No. 2 – Cottonwood Creek, LLC: Cottonwood Creek, LLC, represented by Darcy Hart with Urban Solutions, LLC, is requesting final planned unit development and final plat approvals for Stags Crossing Subdivision No. 2, a 54-lot (44- buildable, 10-common), residential subdivision. The 32.10-acre site is located on the south side of West Beacon Light Road and 1,750-feet west of N Lanewood Road at the terminus of North Arena Avenue. (DLM) J. FP-16-21 – Final Plat for Estrada Village Subdivision No.2 – G20, LLC.: G20, LLC., represented by The Conger Group, is requesting final plat approvals for Estrada Village Subdivision No. 2, a 55-lot (47-buildable, 8-common) residential subdivision. The 8.85-acre site is located on the north side of East Hill Road approximately 1200-feet west of the intersection of South Edgewood Lane and East Hill Road. (MNB) K. Memorial Bench for Mary Cronin: Request for Council approval of a memorial bench to be located at the Northwest corner of Merrill Park bridge. (ELZ) L. Municipal Park Vendor Lease Agreement Between the City of Eagle and Jared Black: A Municipal Park Vendor Lease Agreement Between the City of Eagle and Jared Black, owner of Yeti Shack, LLC to lease space at the Ada/Eagle Sports Complex. (ELZ) M. Municipal Park Lease Addendum between the City of Eagle and Jeffrey Fackler: A Municipal Park Lease Addendum between the City of Eagle and Jeffrey Fackler owner of Snowie to lease space at Guerber Park. (ELZ) N. Municipal Park Lease Addendum between the City of Eagle and Jacob Velasquez: A Municipal Park Lease Addendum between the City of Eagle and Jacob Velasquez owner of Treasure Valley Tropical Sno Dealership to lease space at Merrill Park. (ELZ) O. Agreement Renewal for Eagle Fun Days with Outdoor Event Group for fiscal year 2022: Approval of an Independent Contract Agreement Renewal with Outdoor Event Group in the amount of $10,000 the City again desires to retain the services of Contractor to organize and operate a parade for the City’s Eagle Fun Days, to be held July 9, 2022. (PT) P. Council Action to Make Mayoral Salary Whole for Calendar Year 2021: Eagle City Code 1-5-3 (A) states that the annual mayoral salary shall be $76,320. Due to an error by staff, Mayor Pierce was under paid in the amount of $2,935.50 for calendar year 2021. Staff is seeking Council authorization to issue monies to correct the error. (TEO) Q. Request to utilize ARPA funds for Return Air Units for Eagle City Hall: Council had originally approved this expenditure on October 26, 2021, utilizing a different funding source. Staff is seeking Council authorization to utilize ARPA funding for this expenditure. (ELZ) R. Phone purchase for Eagle Public Library: Staff is seeking Council approval of the proposal from Apple Store for Government for the purchase of phones that will operate as primary handsets at the Eagle Public Library in an amount not to exceed $8,580. Staff is proposing to utilize ARPA funds for this expense. (DNG) CITY COUNCIL AGENDA March 22, 2022 5:30 p.m. Page 3 of 3 cc-03-22-22ag S. Purchase and installation of phones for Eagle City Hall: Staff is seeking Council approval of the proposal from DWZ Technologies for phones in an amount not to exceed $5,850, and installation costs not to exceed $17,766.41. This is a budget item in the Capital Improvement Plan. (DNG) 9. PUBLIC HEARINGS: None 10. NEW BUSINESS: A. ACTION ITEM: Eagle Shooting Sports Park: Staff will provide the City Council an update on the shooting sports park public participation and seek direction from the Council on the next phase of the project. (NBS) B. ACTION ITEM: Avimor & Sage Water Service Agreement: An agreement to provide water service to property located outside the Eagle City limits. (NBS) 11. PUBLIC COMMENT 2: The Eagle City Council is taking both in person and remote public comment via Webex. Meeting login instructions are posted on https://www.cityofeagle.org/1698/Virtual- Meetings. If you just want to watch the meeting, without giving comment, please watch our livestream at https://www.cityofeagle.org/305/City-Agendas-Videos. This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding any matter, up to and including any subject on the agenda with the exception of Public Hearing and land use items. Comments regarding Public Hearing and land use items need to be made during the open public hearing for said item(s) in accordance with Idaho Code. At times, the City Council may seek comments/opinions regarding specific City matters (excluding Public Hearing and land use items) during this allotted time. Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three (3) minutes. 12. ADJOURNMENT: The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing, physical or other impairments. Please contact the City Clerk’s Office at (208) 939-6813 at least 24 hours in advance of the meeting date and time. THE CITY OF EAGLE CITY COUNCIL AMENDED AGENDA Eagle City Hall, 660 E. Civic Lane March 22, 2022 5:30 p.m. Page 1 of 3 cc-03-22-22ag2 *Indicates added agenda item. 1. CALL TO ORDER: 2. ROLL CALL: GINDLESPERGER, RUSSELL, BAUN, PIKE. 3. PLEDGE OF ALLEGIANCE: 4. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA: A. City Staff requests: B. Mayor or City Council requests: 5. PRESENTATION: A. Report given by Ada County Sherriff Clifford. 6. REPORTS: A. Mayor and Council Reports: B. City Hall Department Supervisor Reports: 1. City Treasurer, Financial Reports for February 2022 C. City Attorney Report: 7. PUBLIC COMMENT 1: The Eagle City Council is taking both in-person and remote public comment via WebEx. Meeting login instructions are posted on https://www.cityofeagle.org/1698/Virtual- Meetings. If you just want to watch the meeting, without giving comment, please watch our livestream at https://www.cityofeagle.org/305/City-Agendas-Videos. This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding subjects not on the agenda. At times, the City Council may seek comments/opinions regarding specific City matters during this allotted time. This is not the time slot to give formal testimony on a public hearing matter, land use application, or comment on a pending application or proposal. Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three (3) minutes. 8. ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS: CONSENT AGENDA  Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council.  Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council’s Consent Agenda approval motion unless specifically stated otherwise. A. Claims against the City. B. Minutes of February 22, 2022. (TEO) C. Professional Service Quote Between the City of Eagle and Ednetics: A professional service quote between the City of Eagle and Ednetics for installation of new switches, access points, licensing, and professional services in the existing City Hall and the expansion in an amount not to exceed $38,496.34. (DNG) D. Arbor Day Proclamation: A proclamation of the City of Eagle declaring April 20, 2022, as Arbor Day. (ELZ) E. Minutes of March 8, 2022. (TEO) F. DR-52-21 – Terra View Park and Trailhead Parking – Terra View, LLC: Terra View, LLC, represented by Jaime Snyder with T-O Engineers, is requesting design review approval CITY COUNCIL AMENDED AGENDA March 22, 2022 5:30 p.m. Page 2 of 3 cc-03-22-22ag2 of Terra View Park and trailhead parking. The 11-acre park area and 8.2-acre trailhead parking area are generally located on the northeast corner of West Beacon Light Road and State Highway 16 at 8040 West Beacon Light Road. (BAW) G. DR-56-21 – Common Area Landscaping within Aventier Subdivision (aka Eventyr Subdivision) – Adam Anderson: Adam Anderson, represented by Rodney Evans with Rodney Evans & Partners, PPLC, is requesting design review approval of the common area landscaping within Aventier Subdivision (aka Eventyr Subdivision). The 8.11-acre site is located south of West Moon Valley Road, approximately 1,000-feet south of the intersection of West Moon Valley Road and State Highway 44. (BAW) H. DR-57-21 – Monument Sign for Aventier Subdivision (aka Eventyr Subdivision) – Adam Anderson: Adam Anderson, represented by Rodney Evans with Rodney Evans & Partners, PPLC, is requesting design review approval of a subdivision entry monument sign for Aventier Subdivision (aka Eventyr Subdivision). The 8.11-acre site is located south of West Moon Valley Road, approximately 1,000-feet south of the intersection of West Moon Valley Road and State Highway 44. (BAW) I. Findings of Fact and Conclusions of Law for the Approval of FPUD-11-21 and FP-17-21 – Final Plat for Stags Crossing Subdivision No. 2 – Cottonwood Creek, LLC: Cottonwood Creek, LLC, represented by Darcy Hart with Urban Solutions, LLC, is requesting final planned unit development and final plat approvals for Stags Crossing Subdivision No. 2, a 54-lot (44- buildable, 10-common), residential subdivision. The 32.10-acre site is located on the south side of West Beacon Light Road and 1,750-feet west of N Lanewood Road at the terminus of North Arena Avenue. (DLM) J. FP-16-21 – Final Plat for Estrada Village Subdivision No.2 – G20, LLC.: G20, LLC., represented by The Conger Group, is requesting final plat approvals for Estrada Village Subdivision No. 2, a 55-lot (47-buildable, 8-common) residential subdivision. The 8.85-acre site is located on the north side of East Hill Road approximately 1200-feet west of the intersection of South Edgewood Lane and East Hill Road. (MNB) K. Memorial Bench for Mary Cronin: Request for Council approval of a memorial bench to be located at the Northwest corner of Merrill Park bridge. (ELZ) L. Municipal Park Vendor Lease Agreement Between the City of Eagle and Jared Black: A Municipal Park Vendor Lease Agreement Between the City of Eagle and Jared Black, owner of Yeti Shack, LLC to lease space at the Ada/Eagle Sports Complex. (ELZ) M. Municipal Park Lease Addendum between the City of Eagle and Jeffrey Fackler: A Municipal Park Lease Addendum between the City of Eagle and Jeffrey Fackler owner of Snowie to lease space at Guerber Park. (ELZ) N. Municipal Park Lease Addendum between the City of Eagle and Jacob Velasquez: A Municipal Park Lease Addendum between the City of Eagle and Jacob Velasquez owner of Treasure Valley Tropical Sno Dealership to lease space at Merrill Park. (ELZ) O. Agreement Renewal for Eagle Fun Days with Outdoor Event Group for fiscal year 2022: Approval of an Independent Contract Agreement Renewal with Outdoor Event Group in the amount of $10,000 the City again desires to retain the services of Contractor to organize and operate a parade for the City’s Eagle Fun Days, to be held July 9, 2022. (PT) P. Council Action to Make Mayoral Salary Whole for Calendar Year 2021: Eagle City Code 1-5-3 (A) states that the annual mayoral salary shall be $76,320. Due to an error by staff, Mayor Pierce was under paid in the amount of $2,935.50 for calendar year 2021. Staff is seeking Council authorization to issue monies to correct the error. (TEO) Q. Request to utilize ARPA funds for Return Air Units for Eagle City Hall: Council had originally approved this expenditure on October 26, 2021, utilizing a different funding source. Staff is seeking Council authorization to utilize ARPA funding for this expenditure. (ELZ) CITY COUNCIL AMENDED AGENDA March 22, 2022 5:30 p.m. Page 3 of 3 cc-03-22-22ag2 R. Phone purchase for Eagle Public Library: Staff is seeking Council approval of the proposal from Apple Store for Government for the purchase of phones that will operate as primary handsets at the Eagle Public Library in an amount not to exceed $8,580. Staff is proposing to utilize ARPA funds for this expense. (DNG) S. Purchase and installation of phones for Eagle City Hall: Staff is seeking Council approval of the proposal from DWZ Technologies for phones in an amount not to exceed $5,850, and installation costs not to exceed $17,766.41. This is a budget item in the Capital Improvement Plan. (DNG) 9. PUBLIC HEARINGS: None 10. NEW BUSINESS: A. ACTION ITEM: Eagle Shooting Sports Park: Staff will provide the City Council an update on the shooting sports park public participation and seek direction from the Council on the next phase of the project. (NBS) B. ACTION ITEM: Avimor & Sage Water Service Agreement: An agreement to provide water service to property located outside the Eagle City limits. (NBS) 11. PUBLIC COMMENT 2: The Eagle City Council is taking both in person and remote public comment via Webex. Meeting login instructions are posted on https://www.cityofeagle.org/1698/Virtual- Meetings. If you just want to watch the meeting, without giving comment, please watch our livestream at https://www.cityofeagle.org/305/City-Agendas-Videos. This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding any matter, up to and including any subject on the agenda with the exception of Public Hearing and land use items. Comments regarding Public Hearing and land use items need to be made during the open public hearing for said item(s) in accordance with Idaho Code. At times, the City Council may seek comments/opinions regarding specific City matters (excluding Public Hearing and land use items) during this allotted time. Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three (3) minutes. *12. EXECUTIVE SESSION: A. Idaho State Code §74-206. Executive Sessions -- When authorized. (1) An executive session at which members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this section. The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall be authorized by a two-thirds (2/3) vote of the governing body. An executive session may be held: (c) To acquire an interest in real property which is not owned by a public agency. (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pend ing litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement; B. ACTION ITEM: Action regarding acquisition of real property. C. ACTION ITEM: Action regarding pending/threatened litigation. 13. ADJOURNMENT: The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing, physical or other impairments. Please contact the City Clerk’s Office at (208) 939-6813 at least 24 hours in advance of the meeting date and time.