Mou/Moa - 2005 - Ensign Valve - 3/8/2005
SRA-6117
ENV-1.l0
BUREAU OF RECLAMATION
Snake River Area Office
230 Collins Road
Boise, Idaho 83702-4520
MAR 2 8 2005
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TAKE PRIDE'
INAMERICA
United States Department of the Interior
RECEIVED & FILED
CITY OF EAGLE
MAR 3 0 2005
Ms. Sharon K. Bergmann
City Clerk/Treasurer
City of Eagle
P.O. Box 1520
Eagle, Idaho 83616
File:
Route to:
Subject:
Ensign Valve - Long-Term-Renewable Loan Agreement with the City of Eagle
Dear Ms. Bergmann:
Enclosed is a signed contract for the Ensign Valve Loan Agreement. If you have any questions,
please do not hesitate to call John Martinson at 383-2287.
Sincerely,
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J'IT~:':' ?1f
Area Mana~g
Enclosure
OUTGOING LOAN AGREEMENT
Outgoing Loan Number:
Outgoing loans subject to conditions noted on the Conditions for Outgoing Loan attached:
LENDER UNIT NAME: Bureau of Reclamation
Snake River Area Office
230 Collins Road
Boise, Idaho 83702-4520
Telephone: 208-383-2246
Fax: 208-383-2237
RESPONSIBLE OFFICIAL: Jerrold Gregg
Title: Area Manager
BO~OWING INSTITUTION (Borrower):
MAILING ADDRESS: P.o. Box 1520
Eagle, Id 83616
City of Eagle
RESPONSIBLE OFFICIAL:Sharon Bergmann
Telephone: (20$ 939-6813
FAX Number: 939-6827
E-Mail Address: sharon@citvofeagle.org
Title: City Clerk
OUTGOING LOAN TYPE: Long-Term renewable, To non-Reclamation facility
PURPOSE OF LOAN: Display and Interpretation
ENSIGN VALVE LOCATION ADDRESS: (Same as Borrowing Institution Address)
INITIATION DATE OF LOAN:
January 15, 2005
TERMINATION DATE OF LOAN: January 15,2015
OBJECT IN LOAN
MUSEUM PROPERTY: Objects included in Loan are described on attached List under "Special Conditions"
INSURANCE: To be carried by Borrower. (copy of policy attached)
Insurance Company: Policy Number:
SHIPPINGIP ACKING: Museum property to be packed and shipped by the Borrower
, Charges to Borrower: -None ""'"
OUTGOING LOAN AGREEMENT (Continued)
SPEqAL CONDITIONS:
Accession Number: 'SRAW 2004.001.1
List of Objects and/or Specimens: One Ensign valve (Catalog Number: SRAW 2004.001.1)
with associated hardware in good condition recovered from Arrowrock Dam valve
, replacement project, 2001-2004 (from upstream side of dam).
Weight: approx. 50,000 pounds.
Pictures of the Ensign Valve - attachment
REOUIREMENTS:
Cataloging:
To be completed by Bureau of Reclamation, Snake River Area
office, using Bureau cataloging system.
Bureau Specimen Labels:
N/A
Storage Requirements:
Requires dedicated space that accommodates weight of object
Conservation:
N/A
Annual Inventory:
Subject to annual inventory procedures by the lender
Access:
(See attached conditions for access)
ON INITIATION OF THIS AGREEMENT: The undersigned are authorized agents of the
borrower and lender, respectively. The signature of the borrower and lender indicates agreement
CO terms specifiee this loan agreement.
Ii (l, / '-C-tJ '/ Date..3> -fj'>o 5
(Si ature of rro 7is nsible Official)
/ Date 3/;'?-)/)
OPIES AND RETURN THE ORIGINAL TO LENDER.
ON RETURN OF LOAN: The undersigned is an authorized agent of the lender. Signature
acknowledges receipt of all material in good condition or in condition as noted on this
agreement.
Date
(Signature and title of Lender's Responsible official)
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CONDITIONS FOR OUTGOING LOANS
(Outgoing Loan Number)
A. GENERAL
L It is the borrower's responsibility to become familiar with stipulations covering this transaction.
2. No loans will be made until necessary documentation has been received by the Bureau of Reclamation (Reclamation),
including an Outgoing Loan Agreement signed by both parties.
3, Inspections of outgoing long-term loans and Borrower's facility housing such loans shall be made at regular intervals by a
Reclamation staff member,
4. This long-term outgoing loan of an ensign valve shall remain at the designated repository until such time as it is requested
by Reclamation, or until such time as the repository is unable to care for the loan in accordance with the loan stipulations,
5, The borrower is not permitted to make third party loans, Such loan requests shall be treated as an independent outgoing
loan and negotiated between Reclamation and the second borrowing institution,
6, Borrower agrees to incur all expenses relating to this loan unless otherwise noted,
7, Responsibility for meeting the terms agreed to in this loan agreement remains with the person signing this agreement and
the institution, organimtion, or facility represented.
8. Borrower agrees not to use the ensign valve in this loan for commercial gain.
9, If ensign valve is to be displayed, Reclamation shall be credited for all materials furnished as part of this loan, The credit
line shall read as noted on the face of this agreement
10. Should loss, damage, or deterioration occur to the ensign valve in the borrower's premises, it shall be reported as soon as
practicable. The borrower should take photographs and document damage with dates, names, and other details of the
occurrence and notifY Reclamation in writing, It is understood that any necessary repairs will be arranged for or handled
by Reclamation staff, and that the borrower or its insurance company is liable for all costs resulting from damage,
including the cost of conservation, for any reduction in value or replacement.
I L The borrower, in the event of change of address, shall provide Reclamation with written notification thereof within 15 days
of such change,
B. INSURANCE
L The borrowed ensign valve shall be continuously and fully insured by the borrower at the borrower's expense for the life of
the loan, Insurance shall be wall-to-wall, and the borrowed property insured against all risks of physical loss or damage
from any external causes while in transit and on location for the entire duration of the loan. Required insurance must be
arranged and agreed to by Reclamation before ensign valve may be removed from Reclamation premises.
2. Any lapses in coverage or any failure to secure insurance and/or any inaction by Reclamation regarding notice will not
release the borrower from liability for loss or damage.
3. Borrower agrees to waive all claims and recourses against Reclamation for loss or damage to persons or property arising
from this agreement Borrower agrees to defend, indemnifY, and hold hannless Reclamation from all liability, loss, cost, or
obligation on account of or arising out of any injury to any person or property of any kind, from any cause whatsoever, in
any way connected with borrower's use of said property, including acceptance and re-delivery thereof.
4. Reclamation must be notified in writing at least 20 days prior to any cancellation or meaningful change in the borrower's
insurance policy.
CONDITIONS FOR OUTGOING LOANS (continued):
C. CONDITION
L The bonowed ensign valve shall remain in the condition in which it was received, and shall not be altered in any way
without prior permission of Reclamation (including use of metal preservatives, painting, repairs, among other things),
D. PACKING AND SHIPPING
I, Bonower is responsible for packing and shipping the ensign valve to the museum,
2, Prior to receipt of the ensign valve, the bonower agrees to select a site for display of the valve, and at that site, to
construct a support structure of concrete or other substantial material to serve as a stable base for the valve, Reclamation
agrees to provide the bonower with plan designs for a support and foundation pedestal for the ensign valve,
E. EXTENSIONS AND RECALL
I, Any extension of the loan period must be requested in writing within 30 calendar days of the loan expiration date and
accompanied by proof of insurance covering the loan for the period of the extension, Extension of this loan will be made
by written notice.
2. Reclamation reserves the right to inspect or audit museum property on loan on short notice, if necessary, Should
Reclamation desire to recall the ensign valve for its own purposes, it may do so on 30 days notice to the borrower,
3, Bonower agrees to give thirty (30) days written notice to the lender if electing to cancel this loan prior to the term of this
loan agreement.
F. ACCESS/PUBLIC EDUCATION
1, Borrower agrees to display the ensign valve at a location freely accessible to the general public, in a manner that interprets
(through signs, displays, brochures, or other techniques) information about the valve - - its function and historic importance
to Anowrock Dam and the development of the Boise Valley, Acknowledgment of the Bureau of Reclamation's loan of
the ensign valve shall be included in any interpretation to the public.
2, Reclamation will review and approve any and all interpretation of the ensign valve to the public, including displays, signs,
brochures, and working models, ele,