Finance - Budgets - Budget Rollup FY14/15 - 07/28/2014Budget Rollup FY 2014/2015
8/12 Revisions Changes Made
CITY COUNCIL MEETING 7/22/14 7/28/2014
FY 12/13
Amended
Budget
FY 13/14
Amended
Budget
FY 14/15
Budget
Total Revenue Projected $ 6,521,800 $ 7,054,909 $ 8,559,419
Expenditures
General Admin $ 4,792,471 $ 4,429,021 $ 5,550,564
Executive $ 58,835 $ 69,345 $ 69,045
Clerk Dept $ 245,264 $ 258,223 $313,227 Building Dept $ 280,758 $ 413,630 $492,295
P&Z Dept $ 397,984 $ 545,513 $541,246
Park/Rec & Facilities Dept $0 $1,339,177 $1,593,042
P&R Dept $363,053 $0 $0
Facilities Dept $383,435 $0 $0
Public Works Dept $0 $0 $0
Total Expenditures Projected $ 6,521,800 $ 7,054,909 $ 8,559,419
$ 0
STAND ALONE FUNDS:
FY 12/13
Amended
Budget
FY 13/14
Amended
Budget
FY 14/15
Budget
Library Fund
Library Fund Revenue $ 1,118,277 $ 1,261,972 $1,326,798
Library Fund Expenditures $ 1,118,277 $ 1,261,972 $1,326,798
Total Library Fund $0 $0 $0
Water Fund
Water Fund Revenue $ 1,395,382 $ 1,166,068 $1,516,304 Water Fund Expenditures $ 1,395,382 $ 1,166,068 $1,516,304
Total Water Fund $0 $0 $0
Museum Fund
Museum Revenue $ 32,195 $ 42,280 $50,858
Museum Expenditures $ 32,195 $ 42,280 $50,858
Total Museum Fund $0 $0 $0
Historic Commission Fund Revenue $3,000 $5,000 $8,000
Expenditures $3,000 $5,000 $8,000
Total Historic Commmission $0 $0 $0
Arts Commission Fund
Commission Revenue $ 58,900 $ 53,124 $70,500
Commission Expenditures $ 58,900 $ 53,124 $70,500
Total Art Comm Fund $0 $0 $0
Library Bond Fund
Revenue $ 244,319 $ 250,250 $250,792
Expenditures $ 244,319 $ 250,250 $250,792
Balance $0 $0 $0
FY 12/13
Amended
Budget
FY 13/14
Amended
Budget
FY 14/15
Budget
City Hall Bond Fund
Revenue $0 $105,438 $103,100
Expenditures $0 $105,438 $103,100
Total CH Bond Fund $0 $0 $0
Park Fund
Revenue $ 563,476 $ 1,095,050 $1,451,930 Expenditures $ 563,476 $ 1,095,050 $1,451,930
Total Park Fund $0 $0 $0
Streamside Fund
Revenue $ 5,000 $ 5,000 $5,000
Expenditures $ 5,000 $ 5,000 $5,000
Total Streamside Fund $0 $0 $0
Tree Fund
Revenue $ 22,420 $ 20,714 $20,714
Expenditures $ 22,420 $ 20,714 $20,714
Total Tree Fund $0 $0 $0
Eagle Economic Development Fund
Revenue $100,000 $100,000 $100,000
Expenditures $100,000 $100,000 $100,000
Total Economic Deveopment Fund $0 $0 $0
BUDGET TOTAL: $ 10,064,769 $ 11,159,805 $13,463,415
CITY OF EAGLE REVENUE PROJECTIONS FY 2014/2015
CITY COUNCIL BUDGET MEETING 7/22/14
8/12/14 Revised with new numbers from Assessors Office for Personal Property
Replacement Money
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Major Objects and Subobjects
FY 12/13
Budget
FY 13/14
Amended
Budget
FY 14/15
Budget
INCREASED REVENUE - CARRY OVER (01-0308-00-00)$0 $162,024 $0
CARRY OVER (01-0308-00-00)1 $657,921 $1,283,056 $1,500,000
RESERVE FUND - 1ST QTR EXPENDITURES (01-0309-01-00) $1,100,000 $1,200,000 $1,300,280
RESERVE FUND - CITY HALL PURCHASE (01-0309-02-00)$693,614 $0 $0
PROPERTY TAX REVENUE (01-0311-00-00)$977,050 $722,160 $993,380
OTHER TAX REVENUE:
Penalty and Interest on Property Taxes (01-0311-01-00)$7,000 $7,000 $7,000
Personal Property Tax Reimbursement (01-0312-00-00)$0 $0 $8,463
Franchise Fees:
Franchise/Eagle Water Co. - 1% (01-0316-10-00)7,500 7,500 7,000
Franchise/United Water Company - 1% (01-0316-10-02)5,700 7,000 7,700
Franchise/Int. Gas 3% (Yearly) (01-0316-11-00) 220,000 195,000 233,500
Franchise/Trash 8% (Quarterly) (01-0316-13-00) 130,000 140,000 153,000
Franchise/Idaho Power 1% (Quarterly) (01-0316-14-00) 125,000 140,000 180,500
Franchise/Cable 5% (01-0316-12-00) 100,000 105,000 114,500
TOTAL FRANCHISE FEES:$588,200 $594,500 $696,200
INTERGOVERNMENTAL:
State Revenue Sharing (Quarterly) (01-0335-60-00)1,018,300 1,102,568 1,170,742
State Sales Tax (Quarterly) (01-335-50-00) 153,299 175,429 222,530
State Liquor (Quarterly) (01-0335-10-00)276,000 254,000 263,752
TOTAL INTERGOVERNMENTAL:$1,447,599 $1,531,997 $1,657,024
Major Objects and Subobjects
FY 12/13
Budget
FY 13/14
Amended
Budget
FY 14/15
Budget
RESTRICTED FUNDS & PASS THROUGH (PT)
Community Promotion/Special Events Donations (01-0376-07-00)5,000 0 0
Awin Mgmnt (BFI) Education-Add Srvs (01-0350-03-00)74,368 0 0
Cash Surities - Land Use Applications (01-0203-01-01)231,597 291,082 637,780
Mayor's Youth Action Council (01-350-0400)200 1,009 500
Field of Honor (01-0350-05-00)3,982 5,870 12,341
TOTAL RESTRICTED FUNDS & PASS THROUGH:$315,147 $297,961 $650,621
PARK/REC - FACILITIES RESTRICTED FUNDS:
Awin Mgmnt (BFI) Education-Add Srvs (01-0315-01-00)0 56,704 60,824
Replacement Fnd: Trees, lite poles, sidewalks (01-0315-02-00)0 100,000 120,000
Gateway Park Concession (Skateboard Park) (01-0315-04-00)0 0 10,000
Program Fees Revenue (01-0315-03-00)0 0 0
Street Light Replacement (16-0415-02-00)0 0 0
TOTAL PARK/REC-FACILITIES RESTRICTED FUND:$0 $156,704 $190,824
PARK/REC - FACILITIES FEES:
Vendor Lease Payments-Parks (01-0383-04-00)1,050 1,050 1,200
Park Reservation Fees (01-0350-20-00)13,580 13,580 18,000
Gateway Park Concession (Skateboard Park) (01-000-00-00)0 0 10,000
*(PT) Mayor's Cup Golf Tournament 01-0350-01-00)3,500 1,000 1,000
Idaho Power Substation/Water usage (01-0383-01-00)120 120 120
TOTAL PARK/REC - FACILITIES FEES:$18,250 $15,750 $30,320
BUILDING DEPARTMENT PERMITS AND FEES:
Building Permits (01-0322-10-00)300,000 425,000 500,000
Building Permits Appeals (01-0322-10-01)0 0 0
Plan Review Fee-Bldg Dept (01-0322-12-00)93,600 148,750 175,000
Energy Standards (01-0322-13-00)4,680 8,500 10,000
Grading-Drainage Permit Fees (01-0322-21-00)0 0 114,000
(PT) Electrical Inspection Fees (01-0341-10-04) 2,340 4,000 91,800
Drainage Fees (01-0341-13-01)624 0 0
Flood Plain-Eng Fee Deposit (01-0341-13-03)0 0 0
Flood Plain Applications (01-0341-13-04 0 0 0
ACHD Impact Processing Fees (01-0322-19-00)780 3,400 4,000
*(PT) Plumbing Inspection Fees (01-0322-15-00)31,200 84,000 110,000
*(PT) Mechanical Inspection Fees (01-0322-16-00) 31,200 84,000 109,000
TOTAL BUILDING DEAPARTMENT PERMITS & FEES:$464,424 $757,650 $1,113,800
Major Objects and Subobjects
FY 12/13
Budget
FY 13/14
Amended
Budget
FY 14/15
Budget
PLANNING & ZONING DEPARTMENT PERMITS AND FEES:
Annex/Zoning Permits (01-0322-11-00)38,000 120,000 120,000
PZ Inspection Fees (01-0322-11-01)2,000 2,000 2,000
PZ Plan Review Fees (01-0322-11-02)10,000 11,000 13,000
Street Light Inspection Fees (01-0322-17-00)70 100 800
Surety/Letter of Credit Fees (01-0322-18-00)200 200 500
M3 Staff Time Reimbursement (01-0341-15-00)18,000 20,000 5,000
Tree City USA Grant (01-0331-60-00) 175 175 175
TOTAL PLANNING & ZONING PERMITS & FEES:$68,445 $153,475 $141,475
COURT FINES & FEES:
City Court Fines & Fees (01-0338-40-00)81,000 60,000 56,500
Citation Fees/Code Enforcement (01-0338-41-00)100 100 100
TOTAL COURT FINES & FEES:$81,100 $60,100 $56,600
LICENSES AND PERMITS:
Alcoholic Beverage License (01-0321-10-00)18,000 25,000 25,000
Business License (01-0321-30-00) 12,500 12,500 13,700
TOTAL BUSINESS LICENSES & PERMITS:$30,500 $37,500 $38,700
MISCELLANEOUS PERMITS AND FEES:
URA Reimbursement-Staff & Costs 500 0 0
CID Reimbursement-Staff & Costs (01-0341-17-00)6,200 8,732 8,732
Engineering Fees Collected from Developers (01-0341-13-00)15,000 15,000 15,000
Attorney Fees Collected from Developers (01-0341-14-00)35,000 35,000 35,000
Miscellaneous Permits/Fees/Licenses (01-0341-11-00)4,000 4,000 4,000
Animal License Fees (01-0341-12-00)5,000 5,500 6,000
TOTAL MISCELLANDEOUS PERMITS & FEES:$65,700 $68,232 $68,732
CHARGES FOR SERVICES:
Printing, Duplication and Publishing (01-0379-01-00)150 100 500
Miscellaneous (01-0379-00-00)500 500 500
TOTAL CHARGES FOR SERVICES:$650 $600 $1,000
INVESTMENTS:
Bank Investment Interest (01-0371-25-00)4,000 4,500 3,500
Total Investments:$4,000 $4,500 $3,500
GRANTS: NEW
Grants/Matching Funds (01-0421-01-00)0 0 100,000
Total Grants:$0 $0 $100,000
MISCELLANEOUS:
Lease Payments-City Hall Property (01-0383-06-00)1,000 0 0
Room Reservations (01-0383-09-00)700 1,200 1,000
Miscellaneous Reimburseables (01-0383-05-00) 500 500 500
TOTAL MISCELLANEOUS $2,200 $1,700 $1,500
TOTAL REVENUE:$6,521,800 $7,054,909 $8,559,419
CITY OF EAGLE REVENUE PROJECTIONS FY 14/15
CITY COUNCIL BUDGET MEETING 7/22/14 8/12/14 Revised with new numbers from Assessors Office for Personal Property
Replacement Money
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Major Objects and Subobjects
FY 14/15
Projected
Line item
cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
CARRY OVER (01-0308-00-00)$1,500,000
RESERVE FUND - 1ST QTR EXPENDITURES (01-0309-01-00) $1,300,280
PROPERTY TAX REVENUE (01-0311-00-00)$993,380 Same levy rate as FY 13/14
OTHER TAX REVENUE:
Penalty and Interest on Property Taxes (01-0311-01-00)$7,000 Based on FY 13/14 Collections
Personal Property Tax Reimbursement (01-0312-00-00)$8,463 2014 passed by Legislature. State Reimbursement to Cities for loss of Personal Property Taxes
Payments made in Dec/Jan and June/July - these funds come from the State not from taxpayers
TOTAL OTHER TAX REVENUE:$15,463
Franchise Fees:
Franchise/Eagle Water Co. - 1% (Quarterly) (01-0316-10-00)7,000
DO NOT
USE
7,000 Same as FY 13/14
Franchise/United Water Company - 1% (Quarterly) (01-0316-10-02)7,700
DO NOT
USE
7,700 Based on projected FY 13/14 collections
Franchise/Int. Gas 3% (Quarterly) (01-0316-11-00) 233,500
DO NOT
USE
233,500 Based on FY 13/14 annaul payment
Annual payment for FY 13/14 $233,564
4/22/14 entered into new Franchise Agreement - Franchise Fees will be paid Quarterly
Franchise/Trash 8% (Quarterly) (01-0316-13-00) 153,000
DO NOT
USE
153,000 Based on projected FY 13/14 collections
Franchise/Idaho Power 1% (Quarterly) (01-0316-14-00) 180,500
DO NOT
USE
180,500 Based on projected FY 13/14 collections
Franchise/Cable 5% (Quarterly) (01-0316-12-00) 114,500
DO NOT
USE
114,500 Based on projected FY 13/14 collections
TOTAL FRANCHISE FEES:$696,200
INTERGOVERNMENTAL:
State Revenue Sharing (Quarterly) (01-0335-60-00)1,170,742
DO NOT
USE
1,170,742 AIC Estimated Revenue
State Sales Tax (Quarterly) (01-335-50-00) 222,530
DO NOT
USE
222,530 AIC Estimated Revenue
State Liquor (Quarterly) (01-0335-10-00)263,752
DO NOT
USE
Final distribution in August 263,752 Based on FY 13/14 actuals
TOTAL INTERGOVERNMENTAL:$1,657,024
RESTRICTED FUNDS & PASS THROUGH (PT)
Cash Surities - Land Use Applications (01-0203-01-01)637,780
DO NOT
USE
Cash Surities paid by Developers on Land Use Applications 637,780
Mayor's Youth Action Council (01-0350-04-00)500
DO NOT
USE
500 Accounting as of 6/6/14
Field of Honor (01-0350-05-00)12,341
DO NOT
USE
Will have carry over amount end of July-collecting rev/exp 12,341 Placeholder amount - Accounting as of 6/10/14
TOTAL RESTRICTED FUNDS & PASS THROUGH:$650,621
PARK/REC - FACILITIES RESTRICTED FUNDS:
Awin Mgmnt (BFI) Education-Add Srvs (01-0315-01-00)60,824
DO NOT
USE
60,824 Based on FY 13/14 Collections & Expenitures + Carry Forward
Trees, light poles, sidewalks (01-0315-02-00)$120,000
DO NOT
USE
Replacement Fund 120,000 Trees, light poles, sidewalks, decorative & overhead street lights ($20,000 Street Light Replacement added)
Gateway Park Concession (Skateboard Park) (01-0315-04-00)10,000
DO NOT
USE
10,000 $20,000 - 1/2 for Sports Complex - 1/2 for Park/Rec General
Program Fees Revenue (01-0315-03-00)0
DO NOT
USE
0
Street Light Replacement 0
DO NOT
USE
$20,000 added to Trees, light poles, sidewalks Replacement Fund
TOTAL PARK/REC-FACILITIES RESTRICTED FUND:$190,824
PARK/REC - FACILITIES FEES:(assign new account numbers for these items)
Vendor Lease Payments-Parks (01-0383-04-00)1,200
DO NOT
USE
1,200 Based on FY 13/14 Collections
Park Reservation Fees (01-0350-20-00)18,000
DO NOT
USE
18,000 Based on FY 13/14 Collections
Gateway Park Concession (Skateboard Park) (01-000-00-00)10,000
DO NOT
USE
10,000 $20,000 - 1/2 for Sports Complex - 1/2 for Park/Rec General
Mayor's Cup Golf Tournament 01-0350-01-00)1,000
DO NOT
USE
1,000
Idaho Power Substation/Water usage (01-0383-01-00)120
DO NOT
USE
120
TOTAL PARK/REC-FACILITIES FEES:$30,320
BUILDING DEPARTMENT PERMITS AND FEES:
Building Permits (01-0322-10-00)500,000
DO NOT
USE
500,000 Based on 200 new home residential permits
Building Permits Appeals (01-0322-10-01)0
DO NOT
USE
0
Plan Review Fee-Bldg Dept (01-0322-12-00)175,000
DO NOT
USE
Based on 200 new home residential permits 175,000 Plan review fee is 35% of permit cost
Energy Standards (01-0322-13-00)10,000
DO NOT
USE
Based on 200 new home residential permits 10,000 Energy Standard revenue is $50 per New Home Permit
Grading-Drainage Permit Fees (01-0322-21-00)114,000
DO NOT
USE
0
Drainage Fees (01-0341-13-01)0
DO NOT
USE
0
Flood Plain-Eng Fee Deposit (01-0341-13-03)0
DO NOT
USE
0
Flood Plain Applications (01-0341-13-04)0
DO NOT
USE
0
ACHD Impact Processing Fees (01-0322-19-00)4,000
DO NOT
USE
Money collected from ACHD for collecting their impact fees 4,000 Based on 200 new home residential permits
$20 for each building permit
PERMITS & FEES SUBTOTAL:$803,000
BUILDING DEPARTMENT PASS THROUGH (PT)
*(PT) Plumbing Inspection Fees (01-0322-15-00)110,000
DO NOT
USE
110,000 Based on 200 new home residential permits - Revenue is 50% of actual permit fee
Electrical Inspection Fees 91,800
DO NOT
USE
Based on 200 new home residential permits 91,800 Based on 200 new home residential permits - Revenue is 40% of actual permit fee
*(PT) Mechanical Inspection Fees (01-0322-16-00) 109,000
DO NOT
USE
109,000 Based on 200 new home residential permits - Revenue is 45% of actual permit fee
PASS THROUGH (PT) SUBTOTAL:$310,800
TOTAL BUILDING DEAPARTMENT PERMITS & FEES:$1,113,800
PLANNING & ZONING DEPARTMENT PERMITS AND FEES:
Annex/Zoning/DR/CUP Permits (01-0322-11-00)120,000
DO NOT
USE
120,000
PZ Inspection Fees (01-0322-11-01)2,000
DO NOT
USE
2,000 Based on Projected applications
PZ Plan Review Fees (01-0322-11-02)13,000
DO NOT
USE
13,000 Based on projected building permits
Street Light Inspection Fees (01-0322-17-00)800
DO NOT
USE
800
Surety/Letter of Credit Fees (01-0322-18-00)500
DO NOT
USE
500
Tree City USA Grant (01-0331-60-00) 175
175
M3 Staff Time Reimbursement (01-0341-15-00)5,000
DO NOT
USE
5,000 Based on projected staff time
0
TOTAL PLANNING & ZONING PERMITS & FEES:$141,475
COURT FINES & FEES:
City Court Fines & Fees (01-0338-40-00)56,500
DO NOT
USE
56,500 Based on FY 13/14 Collections to date
Citation Fees/Code Enforcement (01-0338-41-00)100
DO NOT
USE
100 Same as FY 13/14
TOTAL COURT FINES & FEES:$56,600
LICENSES AND PERMITS:
Alcoholic Beverage License (01-0321-10-00)25,000
DO NOT
USE
25,000 Same as FY 13/14
Business License (01-0321-30-00)13,700
DO NOT
USE
13,700 Based on FY 13/14 Collections to date
TOTAL LICENSES AND PERMITS:$38,700
MISCELLANEOUS PERMITS AND FEES:
CID Reimbursement-Staff & Costs (01-0341-17-00)8,732
DO NOT
USE
8,732 Per CID Budget for FY 14/15
Engineering Fees Collected from Developers (01-0341-13-00)15,000
DO NOT
USE
15,000 Placeholder amount - varies each year
Attorney Fees Collected from Developers (01-0341-14-00)35,000
DO NOT
USE
35,000 Placeholder amount - varies each year
Miscellaneous Permits/Fees/Licenses (01-0341-11-00)4,000
DO NOT
USE
4,000 Same as FY 13/14
Animal License Fees (01-0341-12-00)6,000
DO NOT
USE
6,000 Based on FY 13/14 Collections to date
TOTAL MISCELLANDEOUS PERMITS & FEES:$68,732
CHARGES FOR SERVICES:
Printing, Duplication and Publishing (01-0379-01-00)500
DO NOT
USE
500 Based on FY 13/14 Collections
Miscellaneous (01-0379-00-00)500
DO NOT
USE
500 Placeholder amount - varies each year
TOTAL CHARGES FOR SERVICES:$1,000
INVESTMENTS:
Bank Investment Interest (01-0371-25-00)3,500
DO NOT
USE
3,500 Based on FY 13/14 Collections
Total Investments:$3,500
GRANTS: NEW
Grants/Matching Funds (01-0421-01-00)100,000
DO NOT
USE
100,000 Dry Creek Pathway
TOTAL GRANTS:$100,000
MISCELLANEOUS:
Lease Payments-City Hall Property (01-0383-06-00)0
DO NOT
USE
0 Bond Election passed FY 12/13 - City to purchase the City Hall Building
Room Reservations (01-0383-09-00)1,000
DO NOT
USE
1,000 Based on FY 13/14 Collections
Miscellaneous Reimburseables (01-0383-05-00) 500
DO NOT
USE
500 Placeholder amount recommended by auditor - actual collection varies each year
TOTAL MISCELLANEOUS $1,500
TOTAL REVENUE:$8,559,419
City of Eagle
Salaries
SALARY ROLLUP
CITY COUNCIL BUDGET MEETING 7/22/14
Base Total %Number of
Dept/Fund Description Salaries Benefits Costs Benefits Employee's
General Admin CC 35,700$ 38,489$ 74,189$ 4
IT Support Specialist - In-House Full Time 65,000$ 1
Gen Admin Totals:100,700$ 38,489$ 139,189$ 28%5
Executive Department 50,000$ 12,265$ 62,265$ 20%
Clerk Dept 216,340$ 93,207$ 309,547$ 30%4
Building Dept 197,714$ 97,861$ 295,575$ 33%5
P&Z Dept 356,333$ 158,021$ 514,354$ 31%6
PR-Facilities Department 234,991$ 113,891$ 348,882$ 33%5.8
Museum 34,107$ 6,691$ 40,798$ 16%1
Library Fund-Full Time 386,899$ 182,950$ 569,849$ 32%8
Permanent Part Time 108,810$ -$ 108,810$ 0%10
Relief 3,450$ -$ 3,450$ 0%1
Library Totals:499,159$ 182,950$ 682,109$ 19
Total Employee Costs 1,689,344$ 703,375$ 2,392,719$ 29%45.8
Stand Alone Funds
Water Fund 223,421$ 113,702$ 337,123$ 34%3.2
TOTAL: $ 1,912,765 $ 817,077 $ 2,729,842 30%49
GENERAL ADMINISTRATION BUDGET FY 14/15
CITY COUNCIL BUDGET MEETING 7/22/14 8/12/14 Revised with new numbers from Assessors
EXPENDITURES Office for Personal Property Replacement Money
Major Objects and Subobjects
FY 12/13
Budget
FY 13/14
Amended
Budget
FY 14/15
Budget
RESERVE FUND-1ST QTR EXPENDITURES (01-0410-01-00)$1,200,000 $1,300,280 $1,300,280
RESERVE FUND-CITY HALL PURCHASE (01-0410-05-00)$825,925 $0 $0
RESERVE FUND - GENERAL $0 $0 $0
PERSONNEL:
City Council (01-0415-11-00)23,842 35,700 35,700
Administrative Clerk (New) (01-0415-10-00)20,800 27,040 0
IT Support Specialist - In-House Full Time 0 0 65,000
IT Support Specialist - Benefits including Insurance 0 0 26,476
FICA (01-0415-21-00)3,415 4,800 2,731
PERSI (01-0415-22-00)4,742 7,246 4,123
Worker's Compensation (01-415-24-00)187 157 89
Unemployment Benefits (01-0415-28-00) 15,000 15,000 0
Insurance (Admin Clerk) (01-0415-25-00)10,964 13,783 0
HRA Billing - Premium Buy Down (01-0415-23-00)4,752 4,752 4,752
Cobra Administration (01-0415-23-01)144 144 144
Worker's Compensation-Boards/Commissions (01-415-24-00)174 174 174
TOTAL PERSONNEL:$84,020 $108,796 $139,189
FOREGONE FUND - PROJECT EXPENDITURES ($549,863):
Hill Road Extension (01-0468-09-00)0 0 0
TOTAL:$0 $0 $0
RESTRICTED FUNDS & PASS THROUGH (PT)
Community Promotion/Special Events Donations (01-0422-03-01) 5,000 0 0
Awin Management(BFI) Education-Add Srvs (01-0443-06-00)74,368 0 0
Cash Surities - Land Use Applications (01-0203-01-01)231,597 291,082 637,780
Mayor's Youth Action Council (01-0422-05-00) 200 1,009 500
Field of Honor (01-0422-06-00)3,982 6,004 12,341
Economic Development (01-0442-10-00)0 5,000 10,000
Reserve Fund for City Police Department Permanent Space 0 0 109,207
Boise Philharmonic Concerts (01-0422-09-00) 0 5,000 0
TOTAL RESTRICTED FUNDS & PASS THROUGH:$315,147 $308,095 $769,828
CONTRACT & AGREEMENTS:
Legal (01-0416-02-00)85,000 85,000 85,000
Mimura & Associates Prosecution Srvs (01-0416-05-00)53,400 53,400 53,400
Contract Animal Control (01-0416-06-00)42,264 47,264 52,264
Engineer (01-0416-07-00)4,500 4,500 65,000
Auditor (01-0416-08-00)10,000 10,200 11,000
Law Enforcement (01-0416-09-00) 1,549,182 1,691,874 1,726,793
Senior Center Community Van (01-0416-10-00)0 0 0
Bond Payment - City Hall Bond (01-0416-39-00)0 105,833 103,100
City Hall - Lease Payments - Hawkins Smith (01-0416-21-00)142,405 0 0
City Hall - Deferred Lease Payments - Hawkins Smith (01-0416-21-00)13,005 0 0
City Hall - Operating Expenses - Hawkins Smith (01-0416-22-00)19,500 0 0
Equipment Leasing (copy machines-printers) (01-0416-24-00)14,000 19,100 19,100
Operational Reserve (01-0416-35-00)10,000 265,229 276,790
Library - Circulation Equipment Replacement (01-0465-08-00)60,000 0 0
IT Support Specialist-CAI Contract 34,800 49,300 0
Web Page Design (01-0416-38-00)5,000 0 0
Maintenance Contracts & Agreements (01-0416-40-00) (New)0 0 16,125
Grant Writer Contract (01-0416-23-00) (New)0 0 15,000
TIP - Trauma Intervention Program ( new)0 0 0
Manley Services (Premium Only Plan) (01-0416-31-00)150 150 150
TOTAL CONTRACT & AGREEMENTS:$2,043,206 $2,331,850 $2,423,722
ADMINISTRATION
P&Z Commissioners Compensation (01-0413-01-00)4,850 4,850 4,850
Election (01-0413-04-00)10,000 0 0
Office Supplies (01-0413-05-00)12,000 12,000 12,000
Printing, Duplication, and Publishing (01-0413-06-00)300 300 300
Postage (01-0413-07-00)3,500 3,500 4,500
Legal Advertising/Publication (01-0413-08-00)1,500 1,500 5,000
Insurance Property (01-0413-10-00)38,051 39,192 40,368
Training (01-0413-12-00) (New)0 0 1,500
Travel & Per Diem (01-0413-13-00) (New)0 0 300
Professional Dues (01-0413-14-00)37,459 38,129 45,000
Utilities 660 E. Civic Lane (01-0413-16-00)23,000 23,000 23,000
Telecommunications (01-0413-19-00)12,000 12,000 12,000
Internet/Web Page Services (01-0413-21-00)1,500 1,500 1,500
Maintenance/Repair/Office Equip-Software (01-0413-23-00) 14,000 23,018 15,000
Miscellaneous (01-0413-25-00)500 500 500
Engineering Fees Collected from Developers (01-0413-31-00)35,000 35,000 35,000
Attorney Fees Collected from Developers (01-0413-33-00)15,000 15,000 15,000
Resource Materials (01-0413-28-00)1,000 1,000 2,000
Real Property Taxes (01-0413-29-00)160 160 225
Monitoring Alarm Systems (01-0413-34-00)1,400 1,400 1,400
Storage Shed Rental (01-0413-36-00)1,300 0 0
Background Check - Permits/Licenses (01-0413-37-00)500 1,500 2,000
TOTAL ADMINISTRATION:$213,020 $213,549 $221,443
PUBLIC AFFAIRS/COMMUNITY RELATIONS
Community Promotion/Special Events - Fireworks (01-0422-03-00)15,000 0 0
Boise Philharmonic Concerts (01-0422-09-00) 0 0 0
Public Relations (01-0422-01-00)1,000 1,000 1,000
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATION:$16,000 $1,000 $1,000
COMMUNITY PROJECTS
Historic Commission (01-0463-04-00)3,000 5,000 8,000
Museum (01-0463-01-00)31,695 41,580 49,858
Art's Commission (01-0463-00-00)0 6,524 20,900
TOTAL COMMUNITY PROJECTS:$34,695 $53,104 $78,758
GRANTS: NEW
Future Grants (01-0421-03-00)0 0 5,000
Grants/Matching Funds (01-0421-01-00)0 0 100,000
TOTAL GRANTS:$0 $0 $105,000
CAPITAL OUTLAY:
Equipment (01-0465-03-00)34,574 35,366 67,503
TOTAL CAPITAL OUTLAY:$34,574 $35,366 $67,503
CAPITAL PROJECTS
VRT - Srv Enhancement-Hwy 44 Express (01-0468-10-00)15,884 16,281 16,607
Hill Road Extension (01-0468-09-00)0 0 427,234
Hill Rd Improvements - ACHD (Collection Account) (01-0468-09-00)10,000 65,700 0
TOTAL COMMUNITY PLANNING PROJECTS:$25,884 $81,981 $443,841
TOTAL ADMINISTRATION EXPENDITURES:$4,792,471 $4,434,021 $5,550,564
GENERAL ADMINISTRATION - FY 14/15
8/12/14 Revised with new numbers from Assessors Office for Personal Property
CITY COUNCIL BUDGET MEETING 7/22/14 Replacement Money
Major Objects and Subobjects
FY 14/15
Projected Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
RESERVE FUND - 1ST QTR EXPENDITURES (01-0410-01-00) $1,300,280
RESERVE FUND - CITY HALL PURCHASE (01-0410-05-00)$0 FY 12/13 $825,925 paid on the purchas of the City Hall Building
RESERVE FUND - GENERAL 0 From Foregone Fund-Project Expenditures
0 6/30/14 CC - Reserve for operational expenditures
TOTAL RESERVE FUND - GENERAL $0
PERSONNEL:
City Council (01-0415-11-00)35,700 Same As FY 13/14 Salary Increase: CC President from $7,012 to $10,500 - CC from $5,610 to $8,400
IT Support Specialist - In-House Full Time 65,000 Total Wage $65,000 + Benefits $26,476 = $91,476
IT Support Specialist - Benefits including Insurance 26,476
Administrative Clerk (New) (01-0415-10-00)0 Moved to Clerks Department
FICA (01-0415-21-00)2,731
PERSI (01-0415-22-00)4,123
Worker's Compensation (01-415-24-00)89
Worker's Compensation-Boards/Commissions (01-415-24-00)174
Unemployment Benefits (01-0415-28-00) 0
Insurance (Admin Clerk) (01-0415-25-00)0 Moved to Clerks Department
HRA Billing - Premium Buy Down (01-0415-23-00)4,752
Cobra Administration (01-0415-23-01)144
TOTAL PERSONNEL:$139,189
FOREGONE FUND - PROJECT EXPENDITURES
Hill Road Extension (01-0468-09-00)0 DO NOT USE
Moved to Capital Projects
TOTAL FOREGONE FUND - PROGRAM EXPENDITURES:$0
RESTRICTED FUNDS
Community Promotion/Special Events Donations (01-0422-03-01) 0 DO NOT USE
0 Moved to Park & Rec Budget
Awin Management(BFI) Education-Add Srvs (01-0443-06-00)0 DO NOT USE
Moved to Park & Rec Budget
Cash Surities - Land Use Applications (01-0203-01-01)637,780 DO NOT USE
637,780 Cash Surities paid by Developers on Land Use Applications
Mayor's Youth Action Council (01-0422-05-00)500 DO NOT USE
500 Accounting as of 6/6/14
Field of Honor (01-0422-06-00)12,341 DO NOT USE
12,341 Placeholder amount - Accounting as of 6/10/14
Economic Development (01-0442-10-00)10,000 DO NOT USE
10,000 Mayor is a asking for an increase to $10,000 - FY 13/14 $5,000
Reserve Fund for City Police Department Permanent Space 109,207 DO NOT USE
109,207
Boise Philharmonic Concerts (01-0422-09-00) 0 DO NOT USE
0 Moved to Community Relations
TOTAL RESTRICTED FUNDS & PASS THROUGH:$769,828
CONTRACT & AGREEMENTS:
Legal (01-0416-02-00)85,000 DO NOT USE
Base contract 85,000 Base Contract Same as FY 13/14
City Prosecution Services (01-416-05-00)53,400 DO NOT USE
53,400 Same as FY 13/14
Contract Animal Control (01-0416-06-00)52,264 DO NOT USE
$5,000 increase in FY 13/14 also 52,264 $5,000 increase due to increased personnel costs, vehicle costs & vehicle mtnc & service
Engineer (01-0416-07-00)65,000 DO NOT USE
50,000 City General - Actual thru May $34,652
15,000 Engineering for the P/R-Facilities-Sports Complex, Mace, Lakemoor, Guerber and etc.
Auditor (01-0416-08-00)11,000 DO NOT USE
11,000 Annual -increase due to the new GASB requirements & auditing standards.
Law Enforcement (01-0416-09-00) 1,726,793 DO NOT USE
1,726,793 Operational Exp increase is for New Lease Space
$1,712,508 Budget without New Lease Space - Operational Reserve $60,708
Operational Exp for FY 13/14 $34,243
Senior Center Community Van (01-0416-10-00)0 DO NOT USE
0 8/21/12 CC by motion did not fund the $14,660.00 for the Senior Center Van.
Bond Payment - City Hall Bond (01-0416-39-00)103,100 DO NOT USE
103,100 Payment from General Fund to cover the City Hall Bond payment for FY 14/15
City Hall - Lease Payments - Hawkins Smith (01-0416-21-00)0 DO NOT USE
0 5/21/13 Bond to purchase Eagle City Hall passed
City Hall - Deferred Lease Payments - Hawkins Smith (01-0416-21-00 0 DO NOT USE
0 Payment made in FY 12/13
City Hall - Operating Expenses - Hawkins Smith (01-0416-22-00)0 DO NOT USE
0 5/21/13 Bond to purchase Eagle City Hall passed
Equipment Leasing (copy machines-printers) (01-0416-24-00)19,100 DO NOT USE
19,100 Same as FY 13/14 Copiers in Main File Roon, PZ File Room, Wide Format Printer
Operational Reserve (01-0416-35-00) 276,790 DO NOT USE
276,790 272628
Library RFID Equipment (01-0465-08-00)0 DO NOT USE
0 Payment made in FY 12/13
IT Support Specialist - CAI Contract (01-0416-37-00)0 DO NOT USE
0 FY 14/15 - In-House IT Specialist
Web Page Design (01-0416-38-00)0 DO NOT USE
0
Maintenance Contracts & Agreements (01-0416-40-00) (New)16,125 DO NOT USE
Annual 3,917
Barracuda Backup Server - unlimited Cloud Storage $1,999.20, Energizer updates $863.04, Instant
replacement Warranty $1,055.04
958 Barracuda Message Archiver Energize
7,491 Caselle - Financial Software
900 Avenet - Gov Office - Website Hosting
2,859 Laserfiche
Grant Writer Contract (01-0416-23-00) (New)15,000 DO NOT USE
15,000 2007 used a Grant Writer who procured the Grant for the improvements on the Sr Center Parking Lot
TIP - Trauma Intervention Program (New) 0 DO NOT USE
0 MOVED TO PROFESSIONAL DUES TIP program is being organized through the TVP
Manley Services (Premium Only Plan) (01-0416-31-00)150 DO NOT USE
150 Insurance
TOTAL CONTRACT & AGREEMENTS:$2,423,722
ADMINISTRATION
P&Z Commissioners Compensation (01-0413-01-00)4,850 DO NOT USE
4,850
Election (01-0413-04-00)0 DO NOT USE
0
Office Supplies (01-0413-05-00)12,000 DO NOT USE
12,000
Printing, Duplication, and Publishing (01-0413-06-00)300 DO NOT USE
300
Postage (01-0413-07-00)4,500 DO NOT USE
4,500 $1,000 increase based on May 2014 actuals
Legal Advertising/Publication (01-0413-08-00)5,000 DO NOT USE
5,000 Based on FY 13/14 actuals - to date $4,580 - Ordinances, Qtrly Reports, RFP, Bids, Fee Increases
Insurance Property (01-0413-10-00)40,368 DO NOT USE
40,368 Semi-Annual payment
Training (01-0413-12-00)1,500 DO NOT USE
1,200 Based on FY 13/14 actuals
Travel & Per Diem (01-0413-13-00)300 DO NOT USE
300 Based on FY 13/14 actuals
Professional Dues (01-0413-14-00)45,000 DO NOT USE
45,000 $43,454 w/Placeholder amount for dues not received for FY 14/15
$1,546 added to cover potential increase in dues
$2,562 included for Trauma Intervention Program Sponsored by Treasure Vally Partnership
Utilities 660 E. Civic Lane (01-0413-16-00)23,000 DO NOT USE
23,000 Same as FY 13/14
Telecommunications (01-0413-19-00)12,000 DO NOT USE
12,000 Same as FY 13/14
Internet/Web Page Services (01-0413-21-00)1,500 DO NOT USE
1,500 Same as FY 13/14
Repair & Mtnc Office Equip-Software (01-0413-23-00) 15,000 DO NOT USE
15,000
Miscellaneous (01-0413-25-00)500 DO NOT USE
500 Same as FY 13/14
Engineering Fees Collected from Developers (01-0413-31-00)35,000 DO NOT USE
35,000 Placeholder amount as the fees vary from year to year
Attorney Fees Collected from Developers (01-0413-33-00)15,000 DO NOT USE
15,000 Placeholder amount as the fees vary from year to year
Resource Materials (01-0413-28-00)2,000 DO NOT USE
2,000 $1,000 increase based on FY 13/14 actuals - Update Idaho Code Books and etc.
Real Property Taxes (01-0413-29-00)225 DO NOT USE
225 $65 increase based on FY 13/14 actuals
Monitoring Alarm Systems (01-0413-34-00)1,400 DO NOT USE
1,400 Same as FY 13/14
Storage Shed Rental (01-0413-36-00)0 DO NOT USE
0
Background Check - Permits/Licenses (01-0413-37-00)2,000 DO NOT USE
2,000 $500 increase based on FY 13/14 actuals - background checks for vendors & volunteers
TOTAL ADMINISTRATION:$221,443
PUBLIC AFFAIRS/COMMUNITY RELATIONS
Community Promotion/Special Events-Fireworks 0 DO NOT USE
0 Moved to Park & Rec Budget
Boise Philharmonic Concerts (01-0422-09-00) 0 DO NOT USE
0 6/30/14 CC - Arts Commission Budget includes funding
Public Relations (01-0422-01-00)1,000 DO NOT USE
1,000 Same as FY 13/14
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATION:$1,000
COMMUNITY PROJECTS
Historic Commission (01-0463-04-00)8,000 DO NOT USE
Budget Request 8,000 Increase of $3,000 for Matching Grant for signs FY 13/14 $5,000
Museum (01-0463-01-00)49,858 DO NOT USE
Budget Request 49,858 Increase Coordinator to Full Time - Museum open more hours
Art's Commission (01-0463-00-00)20,900 DO NOT USE
Budget Request 20,900 To fund Arts Commission continued and new programs
TOTAL COMMUNITY PROJECTS:$78,758
GRANTS: NEW
Future Grants (01-0421-03-00)5,000 DO NOT USE
5,000
Grants/Matching Funds (01-0421-01-00)100,000 DO NOT USE
100,000 Dry Creek Pathway
TOTAL GRANTS:$105,000
CAPITAL OUTLAY:
Equipment (01-0465-03-00)67,503 DO NOT USE
47,000 New Telephone System for City Hall & Library
10,107 Dell PowerVault San-would allow Laserfiche to be taken off server & allow growth server & mailbox
396 Broadcom Dual Port for PowerVault San
10,000 Update Computers and Equipment
TOTAL CAPITAL OUTLAY:$67,503
CAPITAL PROJECTS
VRT - Srv Enhancement-Hwy 44 Express (01-0468-10-00)16,607 DO NOT USE
Bus Service 16,607 Bus Service FY 13/14 $16,281
Hill Road Extension (01-0468-09-00)427,234 DO NOT USE
10,000 Design
10,000 Right-of-Way
15,200 Conduit/Irrigation Sleeve
115,275 29 Historic Street Lights (LED)
213,374 Xeriscping Landscaping
20,000 Xeriscape Landscape Plan (Architect Cost)
38,385 Contingency (10%)
5,000 Construction Administration
Annual Landscape Maintenance $18,652/per year
TOTAL CAPITAL PROJECTS:$443,841
TOTAL ADMINISTRATION EXPENDITURES:$5,550,564
EXECUTIVE DEPARTMENT Budget FY 2014/2015
EXPENDITURES
CITY COUNCIL BUDGET MEETING 7/22/14
Major Objects and Subobjects
FY 12/13
Budget
FY 13/14
Budget
FY 14/15
Budget
PERSONNEL:
Salaries (11-0415-10-00)42,000 50,000 50,000
FICA (11-0415-21-00)3,213 3,825 3,825
PERSI (11-0415-22-00)4,461 5,775 5,775
Worker's Compensation (11-415-24-00)176 125 125
Insurance (Employer) (11-0415-25-00)1,122 932 932
HRA Premium Buy Down (11-0415-23-00)1,584 1,584 1,584
Cobra Administration Fee (11-0415-23-01)24 24 24
TOTAL PERSONNEL:$52,580 $62,265 $62,265
ADMINISTRATION
Maintenance/Repair/Office Equip-Software (11-0413-23-00) 50 0 0
Office Supplies (11-0413-05-00)200 100 100
Professional Dues (11-0413-14-00)100 0 0
Telecommunications (01-0413-19-00)925 1,500 1,200
Vehicle Expenses (11-0413-24-00)1,600 1,300 1,300
Training (11-0413-12-00)400 400 400
Travel & Per Diem (11-0413-13-00)500 300 300
TOTAL ADMINISTRATION:$3,775 $3,600 $3,300
PUBLIC AFFAIRS & COMMUNITY RELATIONS:
Public Relations (11-0422-01-00)2000 3000 3,000
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$2,000 $3,000 $3,000
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (11-0416-24-00)480 480 480
TOTAL CONTRACT & AGREEMENTS:$480 $480 $480
FIXED OPERATING COST SUMMARY
Personnel 52,580 62,265 62,265
Administration 3,775 3,600 3,300
Public Affairs and Community Relations 2,000 3,000 3,000
Contracts and Agreements 480 480 480
TOTAL FIXED OPERATING COSTS:$58,835 $69,345 $69,045
TOTAL FIXED OPERATING COSTS:
TOTAL EXECUTIVE DEPT BUDGET:$58,835 $69,345 $69,045
$58,835 $69,345 $69,045
EXECUTIVE DEPARTMENT Budget FY 2014/2015
EXPENDITURES
CITY COUNCIL BUDGET MEETING 7/22/14
Major Objects and Subobjects
FY 14/15
Projected
Line item
cost
PERSONNEL:
Salaries (11-0415-10-00)50,000 Salarie increases from $42,000 to $50,000 - Approved by CC 7//10/13 Ordinance #698
FICA (11-0415-21-00)3,825
PERSI (11-0415-22-00)5,775 PERSI Rate Increase 2013 and will increase in July 2014
Worker's Compensation (11-415-24-00)125
Insurance (Employer) (11-0415-25-00)932
HRA Premium Buy Down (11-0415-23-00)1,584
Cobra Administration Fee (11-0415-23-01)24
TOTAL PERSONNEL:$62,265
ADMINISTRATION
Maintenance/Repair/Office Equip-Software (11-0413-23-00) 0 DO NOT USE
0
Office Supplies (11-0413-05-00)100 DO NOT USE
100
Professional Dues (11-0413-14-00)0 DO NOT USE
-
Telecommunications (01-0413-19-00)1,200 DO NOT USE
1,200
Vehicle Expenses (11-0413-24-00)1,300 DO NOT USE
1,300
Training (11-0413-12-00)400 DO NOT USE
400
AIC
Travel & Per Diem (11-0413-13-00)300 DO NOT USE
300
Conferenc
TOTAL ADMINISTRATION:$3,300 DO NOT USE
PUBLIC AFFAIRS & COMMUNITY RELATIONS:
Public Relations (11-0422-01-00)3,000 DO NOT USE
3,000
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$3,000 DO NOT USE
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (11-0416-24-00)480 DO NOT USE
480 cost/mo 40.00 12
TOTAL CONTRACT & AGREEMENTS:$480 DO NOT USE
FIXED OPERATING COST SUMMARY
Personnel 62,265
Administration 3,300
Public Affairs and Community Relations 3,000
Contracts and Agreements 480
TOTAL FIXED OPERATING COSTS:$69,045
TOTAL FIXED OPERATING COSTS:$69,045
TOTAL EXECUTIVE DEPT BUDGET:$69,045
CITY CLERK BUDGET FY 2014/2015
CITY COUNCIL BUDGET MEETING 7/22/14
EXPENDITURES
Major Objects and Subobjects
FY 12/13
Budget
FY 13/14
Budget
FY 14/15
Budget
PERSONNEL:
Salaries (Full-Time) (12-0415-10-00) 176,880 182,186 187,653
Admin Clerk/Media 0 0 28,687
FICA (12-0415-21-00)13,531 13,937 16,550
PERSI (12-0415-22-00)18,789 21,043 24,987
Worker's Compensation (12-415-24-00)743 455 562
Insurance (Employer) (12-0415-25-00)26,625 31,406 45,492
HRA Billing - Premium Buy Down (12-0415-23-00)5,544 5,544 5,544
Cobra Administration (12-0415-23-01)72 72 72
TOTAL PERSONNEL:$242,184 $254,643 $309,547
ADMINISTRATION
Office Supplies (12-0413-05-00)200 200 300
Professional Dues (12-0413-14-00)400 400 400
Training (12-0413-12-00)1,000 1,000 1,000
Travel and Per Diem (12-0413-13-00)1,000 1,500 1,500
TOTAL ADMINISTRATION:$2,600 $3,100 $3,200
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (12-0416-24-00)480 480 480
TOTAL CONTRACT & AGREEMENTS:$480 $480 $480
FIXED OPERATING COST SUMMARY
Personnel 242,184 254,643 309,547
Administration 2,600 3,100 3,200
Contracts and Agreements 480 480 480
TOTAL FIXED OPERATING COSTS:$245,264 $258,223 $313,227
TOTAL CITY CLERK DEPT BUDGET:$245,264 $258,223 $313,227
CITY CLERK BUDGET FY 2014/2015
CITY COUNCIL BUDGET MEETING 7/22/14
EXPENDITURES
Major Objects and Subobjects
FY 14/15
Budget
Line item
cost
PERSONNEL:
Salaries (Full-Time) (12-0415-10-00) 187,653 3% COL
Admin Clerk/Media 28,687 This position was previously under the Gen Admin
FICA (12-0415-21-00)16,550 Includes Admin Clerk/Media
PERSI (12-0415-22-00)24,987 Includes Admin Clerk/Media
Worker's Compensation (12-415-24-00)562 Includes Admin Clerk/Media
Insurance (Employer) (12-0415-25-00)45,492 Includes Admin Clerk/Media
HRA Billing - Premium Buy Down (12-0415-23-00)5,544 Includes Admin Clerk/Media
Cobra Administration (12-0415-23-01)72 Includes Admin Clerk/Media
TOTAL PERSONNEL:$309,547
ADMINISTRATION
Office Supplies (12-0413-05-00)300 DO NOT USE
300
Professional Dues (12-0413-14-00)400 DO NOT USE
400 annual
Training (12-0413-12-00)1,000 DO NOT USE
1,000 Caselle Annual Conference & Training
Travel and Per Diem (12-0413-13-00)1,500 DO NOT USE
1,500 Caselle Annual Conference & Training
TOTAL ADMINISTRATION:$3,200
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (12-0416-24-00)480 DO NOT USE
480 cost/mo $40.00
TOTAL CONTRACT & AGREEMENTS:$480
FIXED OPERATING COST SUMMARY
Personnel 309,547
Administration 3,200
Contracts and Agreements 480
TOTAL FIXED OPERATING COSTS:$313,227
TOTAL CITY CLERK DEPT BUDGET:$313,227
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
BUILDING DEPARTMENT FY 14/15
CITY COUNCIL BUDGET MEETING 7/22/14
EXPENDITURES
Major Objects and Subobjects
FY 12/13
Budget
FY 13/14
Budget
FY 14/15
Budget
PERSONNEL:
Salaries (Full-Time) (13-0415-10-00)136,290 200,581 197,714
Merit Increase (13-0415-17-00)0 0 4,160
FICA (13-0415-21-00)10,426 15,344 15,443
PERSI (13-0415-22-00)14,477 23,167 23,316
Worker's Compensation (13-415-24-00)1,540 1,899 2,196
Cobra Administration (13-0415-2301)72 72 72
HRA Billing-Premium Reimbursement (13-0415-23-00)5,544 5,544 5,544
Insurance (Employer) (13-0415-25-00)25,842 56,899 51,290
TOTAL PERSONNEL:$194,191 $303,506 $299,735
ADMINISTRATION
Office Supplies (13-0413-05-00)2,695 3,000 3,200
Legal Ad. and Publication (13-0413-08-00)0 300 300
Plan Review Expenses (13-0413-09-00)1,000 1,500 1,500
Training (13-0413-12-00)2,147 2,100 2,500
Travel and Per Diem (13-0413-13-00)500 600 1,500
Professional Dues (13-0413-14-00)500 400 400
Telecommunications (13-0413-19-00)1,100 1,350 1,700
Maintenance/Repair/Office Equip-Software (13-0413-23-00) 4,475 3,800 3,200
Resource Materials (13-0413-28-00)1,500 1,500 1,200
Building Permit Refunds (13-0413-29-00)0 0 0
Plan Review Refund (13-0413-29-01)0 0 0
Energy Code Refund (13-0413-29-02)0 0 0
Mechanical Fee Refund (13-0413-29-03)0 0 0
Plumbing Fee Refund (13-0413-29-04)0 0 0
Electrical Fee Refund (13-0413-29-05)0 0 0
Uniforms (13-0422-01-00)0 300 400
TOTAL ADMINISTRATION:$13,917 $14,850 $15,900
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (13-0416-24-00)960 960 960
*(PT) Plumbing Inspector (13-0416-09-00)31,200 42,000 55,000
Electrical Inspector 0 0 55,000
*(PT) Mechanical Inspector (13-0416-11-00)31,200 46,200 60,000
TOTAL CONTRACT & AGREEMENTS:$63,360 $89,160 $170,960
VEHICLE OPERATIONS:
Maintenance and Repair/City Vehicle (13-0417-01-00)540 1,700 1,700
Fuel Costs (13-0417-02-00)3,000 4,000 4,000
TOTAL VEHICLE OPERATIONS:$3,540 $5,700 $5,700
FIXED OPERATING COST SUMMARY
Personnel 194,191 303,506 299,735
Administration 13,917 14,850 15,900
Contracts and Agreements 63,360 89,160 170,960
Vehicle Operation 3,540 5,700 5,700
TOTAL FIXED OPERATING COSTS:$275,008 $413,216 $492,295
CAPITAL EXPENDITURES
CAPITAL OUTLAY
Office Equipment (13-0465-03-00)3,600 2,400 0
TOTAL CAPITAL OUTLAY:$3,600 $2,400 $0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 3,600 2,400 0
TOTAL CAPITAL EXPENDITURES SUMMARY:$0 $0 $0
TOTAL FIXED OPERATING COSTS:$275,008 $413,216 $492,295
TOTAL CAPITAL EXPENDITURES:3,600 2,400 0
TOTAL BUILDING DEPT BUDGET:$278,608 $415,616 $492,295
BUILDING DEPARTMENT FY 14/15
CITY COUNCIL BUDGET MEETING 7/22/14
EXPENDITURES
Major Objects and Subobjects
FY 14/15
Budget
Line item
cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
PERSONNEL:
Salaries (Full-Time) (13-0415-10-00)197,714 3% COL + Merit Increase for Building Official
Merit Increase (13-0415-17-00)4,160
FICA (13-0415-21-00)15,443
PERSI (13-0415-22-00)23,316 Increase PERSI in July
Worker's Compensation (13-415-24-00)2,196
Cobra Administration (13-0415-2301)72
HRA Billing-Premium Reimbursement (13-0415-23-00)5,544
Insurance (Employer) (13-0415-25-00)51,290 Same as FY 13/14
TOTAL PERSONNEL:$299,735
ADMINISTRATION
Office Supplies (13-0413-05-00)3,200 DO NOT USE
Folders for Plans/Labels/Archiving Boxes 3,200 increase in New Home and TI permits.
Legal Ad. and Publication (13-0413-08-00)300 DO NOT USE
300 For items required to be published such as New Resolutions or New Hires.
Plan Review Expenses (13-0413-09-00)1,500 DO NOT USE
1,500 Out of office plan reviews by Core Engineering
Training (13-0413-12-00)2,500 DO NOT USE
1,200 IDABO Education Institue - CEU classes for Inspectors & Permit Tech
400 Floodplain National Flood Insurance Program
900 Building Official Training - Idabo Training, Webinars
Travel and Per Diem (13-0413-13-00)1,500 DO NOT USE
1,500 Travel expenses to Coeur d'Alene (B)) & NFPI, Maryland
Professional Dues (13-0413-14-00)400 DO NOT USE
200 International Code Council Membership
200 Idaho Assoc. of Building Officials Membership
Telecommunications (13-0413-19-00)1,700 DO NOT USE
1,700 3 Cell phones for Building Official & 2 inspectors- 2 upgraded phones for picture texting
Maintenance/Repair/Office Equip-Software (13-0413-23-00) 3,200 DO NOT USE
1,500 Permit Software Maintenance(CYTEC)
1,700 Adobe Acrobat Update, HVAC Man J updates for electronic submittal-(Glenn with CYTEC)
Resource Materials (13-0413-28-00)1,200 DO NOT USE
1,200 Code Books & Standards by Int. Code Council
Building Permit Refunds (13-0413-29-00)0 DO NOT USE
0
Plan Review Refund (13-0413-29-01)0 DO NOT USE
0
Energy Code Refund (13-0413-29-02)0 DO NOT USE
0
Mechanical Fee Refund (13-0413-29-03)0 DO NOT USE
0
Plumbing Fee Refund (13-0413-29-04)0 DO NOT USE
0
Electrical Fee Refund (13-0413-29-05)0 DO NOT USE
0
Uniforms (13-0422-01-00)400 DO NOT USE
400 Winter uniforms (3 inspectors)
TOTAL ADMINISTRATION:$15,900
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (13-0416-24-00)960 DO NOT USE
960 based off an $80 a month fee. (BOE)
*(PT) Plumbing Inspector (13-0416-09-00)55,000 DO NOT USE
55,000 50/50 split on Plumbing Permit Fees
Electrical Inspector (13-0416-25-00)55,000 DO NOT USE
55,000 60/40 split on Electrical Permit Fees
*(PT) Mechanical Inspector (13-0416-11-00)60,000 DO NOT USE
60,000 55/45 split on Mechanical Permit Fees
TOTAL CONTRACT & AGREEMENTS:$170,960
VEHICLE OPERATIONS:
Maintenance and Repair/City Vehicle (13-0417-01-00)1,700 DO NOT USE
1,500 Maintenance repair
200 Preventive Maintenace ($50 Oil Changes 2x trucks - 2 times a year)
Fuel Costs (13-0417-02-00)4,000 DO NOT USE
4,000 up a $1000 for increased travel due to increased permit activity
TOTAL VEHICLE OPERATIONS:$5,700
FIXED OPERATING COST SUMMARY
Personnel 299,735
Administration 15,900
Contracts and Agreements 170,960
Vehicle Operation 5,700
TOTAL FIXED OPERATING COSTS:$492,295
CAPITAL EXPENDITURES
CAPITAL OUTLAY
Office Equipment (13-0465-03-00)0 DO NOT USE
0
TOTAL CAPITAL OUTLAY:$0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0
TOTAL CAPITAL EXPENDITURES SUMMARY:$0
TOTAL FIXED OPERATING COSTS:$492,295
TOTAL CAPITAL EXPENDITURES:0
TOTAL BUILDING DEPT BUDGET:$492,295
P&Z DEPARTMENT FY 2013/2014
CITY COUNCIL BUDGET MEETING 7/22/14
EXPENDITURES
Major Objects and Subobjects
FY 12/13
Budget
FY 13/14
Budget
FY 14/15
Budget
OPERATING COSTS
PERSONNEL:
Salaries (Full-Time) (14-0415-10-00)267,800 275,834 356,333
New Administrative Clerk I - includes benefits in total 0 45,387 0
New Planner II - includes benefits in total 0 71,609 0
Overtime Hours (14-0415-11-00)0 3,675 8,468
FICA (14-0415-21-00)20,487 21,101 27,259
PERSI (14-0415-22-00)28,447 31,859 41,156
Worker's Compensation (14-415-24-00)3,026 3,503 4,745
Cobra Administration (14-0415-23-01)96 96 96
HRA Billing - Premium Reimbursement (14-0415-23-00)10,296 14,616 14,616
Insurance (Employer) (14-0415-25-00)42,450 47,981 61,681
5% Bonus + Benefits (14-0415-16-00)0 0 0
TOTAL PERSONNEL:$372,602 $515,661 $514,354
ADMINISTRATION
Office Supplies (14-0413-05-00)576 1,260 1,500
Printing, Duplication, and Publishing (14-0413-06-00)300 300 300
Legal Ad. and Publication (14-0413-08-00)8,400 7,200 5,100
Training (14-0413-12-00)2,300 3,400 2,400
Travel and Per Diem (14-0413-13-00)3,850 6,070 8,950
Professional Dues (14-0413-14-00)930 940 1,020
Maintenance/Repair/Office Equip (14-0413-23-00) 500 500 500
Software Purchase-Maintenance (14-0413-23-01)200 200 200
Maintenance (GIS) (14-0413-23-02) 400 400 400
Fuel City Vehicle (14-0413-24-01)240 360 300
Miscellaneous (14-0413-25-00)250 250 250
Reimburse-Annex/Zoning/Dr Fees (14-0413-26-00)0 4,800 1,800
Resource Materials (14-0413-28-00)200 200 200
Ortho Photography (14-0413-35-00)3,264 0 0
TOTAL ADMINISTRATION:$21,410 $25,880 $22,920
PUBLIC AFFAIRS AND COMMUNITY RELATIONS:
Public Relations (14-0422-01-00)200 200 200
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$200 $200 $200
GRANTS:
Tree City USA Grant (14-0421-02-00)175 175 175
TOTAL GRANTS:$175 $175 $175
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (14-0416-24-00)1,297 1,297 1,297
TOTAL CONTRACT & AGREEMENTS:$1,297 $1,297 $1,297
FIXED OPERATING COSTS
Personnel 372,602 515,661 514,354
Administration 21,410 25,880 22,920
Public Affairs and Community Relations 200 200 200
Grants 175 175 175
Contracts and Agreements 1,297 1,297 1,297
TOTAL FIXED OPERATING COSTS:$395,684 $543,213 $538,946
CAPITAL EXPENDITURES:
CAPITAL OUTLAY:
Equipment (14-0465-03-00)0 0 0
TOTAL CAPITAL OUTLAY:$0 $0 $0
COMMUNITY PLANNING PROJECTS
Foothills Planning (14-0468-03-00)800 800 800
Other (14-0468-11-00)1,500 1,500 1,500
TOTAL CAPITAL OUTLAY-COMM PROJECTS:$2,300 $2,300 $2,300
STRATEGIC ANNUAL GOALS:
SAG-3 Tree Voucher - Plant a Tree Project (14-0418-03-00)0 0 0
Total Strategic Annual Goals FY 06/07:$0 $0 $0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0 0 0
Community Planning Projects 2,300 2,300 2,300
Strategic Annual Goals 0 0 0
TOTAL CAPITAL EXPENDITURES SUMMARY:$2,300 $2,300 $2,300
TOTAL FIXED OPERATING COSTS:$395,684 $543,213 $538,946
TOTAL CAPITAL EXPENDITURES:$2,300 $2,300 $2,300
TOTAL PZ DEPT BUDGET:$397,984 $545,513 $541,246
P&Z DEPARTMENT FY 2014/2015
CITY COUNCIL BUDGET MEETING 7/22/14
EXPENDITURES
Major Objects and Subobjects
FY 14/15
Budget
Line item
cost
OPERATING COSTS
PERSONNEL:
Salaries (Full-Time) (14-0415-10-00)356,333 3% COL
New Administrative Clerk I - includes benefits in total 0
New Planner II - includes benefits in total 0
Overtime Hours (14-0415-11-00)8,468
FICA (14-0415-21-00)27,259
PERSI (14-0415-22-00)41,156
Worker's Compensation (14-415-24-00)4,745
Cobra Administration (14-0415-23-01)96
HRA Billing - Premium Reimbursement (14-0415-23-00)14,616
Insurance (Employer) (14-0415-25-00)61,681
TOTAL PERSONNEL:$514,354
ADMINISTRATION
Office Supplies (14-0413-05-00)1,500 DO NOT USE
Paper, pens, pen refills, files, labels for files, card stock 1,500 cost/mo
Printing, Duplication, and Publishing (14-0413-06-00)300 DO NOT USE
Any special project that requires solicitation of public input,e.g. creation of
an art district, development on downtown codes, any city initiated comp plan
updates, citizen committee(s) notification and outreach 300 cost/mo
Legal Ad. and Publication (14-0413-08-00)5,100 DO NOT USE
Pass through line item for costs associated with legal ads for land use
applications 5,100 cost/mo
Training (14-0413-12-00)2,400 DO NOT USE
Two registrations for the APA National Planning Conference 2,400 cost/mo
CC 7/16/12 One Registration for the APA Ntl Planning Conference
Participation with Boise, Meridian, Garden City, Ada County, Kuna to share
cost of APA webinars and audio conference for access to continuing
education certification maintenance (CM) credits for AICP -
NWCDI - Northwest Community Development Institute - Barb completed
one year of the three year program. Once employee completes the program
they can test to become a professional community economic developer. -
APA Idaho Conference -
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
Travel and Per Diem (14-0413-13-00)8,950 DO NOT USE
National Planning Conference (two staff) per diem, lodging, air travel
CC 7/16/12 One Staff Person Travel & Per Diem 7,500 cost/mo
Travel to NWCDI 5 days (Boise) -
Course for CRS Community Rating Systems' new rules (flood plain
regulation) 250
Mileage reimbursement for travel within Treasure Valley for meetings -
Inspections, Floodplain Management, TTOP Implementation, Code
Enforcement, M3 Project Coordination, MSBT office mtgs, SH44 Access
mtgs, Outreach to Schools, Mayors Cup coordination, RTAC, DAC, RAGC,
BPGG, CICAC, CIM, TLIP, AIC legislative committee, BLM 4 Rivers
Management Plan, Ada Co. Street Naming Committee, ACHD Project
Coordination, ACHD Quarterly Staff Meetings, APA Idaho Conference. 1,200
Professional Dues (14-0413-14-00)1,020 DO NOT USE
Two American Planning Association/AICP 900 cost/mo
One Floodplain Managers Association 120
Maintenance/Repair/Office Equip (14-0413-23-00) 500 DO NOT USE
500 cost/mo
Software Purchase-Maintenance (14-0413-23-01)200 DO NOT USE
Purchase Ada Co. Base Data twice a year 200 cost/mo
Maintenance (GIS) (14-0413-23-02) 400 DO NOT USE
ESRI maintenance for concurrent ARC View license 400 cost/mo
Fuel City Vehicle (14-0413-24-01)300 DO NOT USE
Gas and vehicle maintenance reimbursement to Building Dept. and Public
Works for use of vehicles for inspections 300 cost/mo
Miscellaneous (14-0413-25-00)250 DO NOT USE
250 cost/mo
Reimburse-Annex/Zoning/Dr Fees (14-0413-26-00)1,800 DO NOT USE
1,800 cost/mo
Resource Materials (14-0413-28-00)200 DO NOT USE
Books, cds, manuals 200 cost/mo
Ortho Photography (14-0413-35-00)0 DO NOT USE
Purchase 2013 Ortho Photos - 32 Sections (last aerial photography of Eagle
was in 2007 - did not purchase 2010 orthos last year)0 cost/sec.
TOTAL ADMINISTRATION:$22,920
PUBLIC AFFAIRS AND COMMUNITY RELATIONS:
Public Relations (14-0422-01-00)200 DO NOT USE
Monthly lunch with Eagle Sewer District - purchase 4x 200 cost/mo
TOTAL PUBLIC AFFAIRS/COMMUNITY RELATIONS:$200
GRANTS:
Tree City USA Grant (14-0421-02-00)175 DO NOT USE
175 cost/mo
TOTAL GRANTS:$175
CONTRACT & AGREEMENTS:
Equipment Leasing (copy machines-printers) (14-0416-24-00)1,297 DO NOT USE
2 printers 1,297 cost/mo
TOTAL CONTRACT & AGREEMENTS:$1,297
FIXED OPERATING COSTS
Personnel 514,354
Administration 22,920
Public Affairs and Community Relations 200
Grants 175
Contracts and Agreements 1,297
TOTAL FIXED OPERATING COSTS:$538,946
CAPITAL EXPENDITURES:
CAPITAL OUTLAY:
Equipment (14-0465-03-00)0 DO NOT USE
0 cost/mo
TOTAL CAPITAL OUTLAY:$0
COMMUNITY PLANNING PROJECTS
Foothills Planning (14-0468-03-00)800 DO NOT USE Northwest Foothills Transportation Study - Update of the 2007 NW Foothills
Trans. Study to adapt to the changes in the LTRP. Cost estimate developed
for consultant modeling and public outreach (mailings, publications,
posters). 500 cost/mo 1
BLM-R&PP Application/Lease. Development and negotiation of a lease for
the City's R&PP application. Cost estimate - may include environmental, trail
construction, and legal review, and public outreach. 300 1
Other (14-0468-11-00)1,500 DO NOT USE
Downtown Circulation Plan - specific circulation and system design plan for
the Downtown subarea. Refinement of identified future r-o-w and modeling,
discussion of options for Eagle Road and Plaza intersection, Develop
access management policies and standards. Cost estimate developed for
consultant modeling and public outreach (mailings, publications, posters). 1,500 cost/mo 1
TOTAL COMMUNITY PLANNING PROJECTS:$2,300
STRATEGIC ANNUAL GOALS:
SAG-3 Tree Voucher - Plant a Tree Project (14-0418-03-00)0 DO NOT USE
0 cost/mo 1
Total Strategic Annual Goals:$0
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 0
Community Planning Projects 2,300
Strategic Annual Goals 0
TOTAL CAPITAL EXPENDITURES SUMMARY:$2,300
TOTAL FIXED OPERATING COSTS:$538,946
TOTAL CAPITAL EXPENDITURES:$2,300
TOTAL PZ DEPT BUDGET:$541,246
PARKS/REC - FACILITIES FY 14/15
CITY COUNCIL BUDGET MEETING 7/22/14
EXPENDITURES
Major Objects and Subobjects
FY 12/13
P&R
Budget
FY 12/13
Facilities
Budget
FY 12/13
PR &
Facilities
Actuals
FY 13/14 PR
Facilities
Budget
FY 14/15 PR
Facilities Budget
OPERATING COSTS
PERSONNEL
Salaries - Full Time (16-0433-10-00) 50,000 55,157 50,357 150,870 160,012
Merit Increase Proposed (16-0433-17-00)0 0 0 4,398 7,399
Trail Work/Volunteer Coordinator & Mtnc (16-0433-10-00) 0 0 0 0 41,000
Overtime - Staff (16-0433-11-00)0 0 843 9,300 9,300
Seasonal (16-0433-18-00)11,520 0 0 11,520 17,280
Project Employee - Recreational Staff Intern (16-0433-20-00)0 0 0 8,966 0
FICA (16-0433-21-00)4,706 4,337 3,976 14,157 17,977
PERSI (16-0433-22-00)5,311 6,023 4,803 19,008 27,141
HRA Billing-Premium Reimbursement (15-0433-23-00)3,485 3,485 698 3,485 3,485
HRA Admin Fee (16-433-23-01)48 48 18 48 48
Work Comp (16-0433-24-00)695 6,400 2,372 7,180 8,485
Insurance (16-00433-25-00)11,743 7,640 5,812 34,209 56,755
PERSONNEL $87,508 $83,090 $68,879 $263,141 $348,882
**PERSONNEL - FY 13/14 AMENDED BUDGET
Project Employee including benefits 0 0 0 0 10,020
TOTAL PROJECT EMPLOYEE $0 $0 $0 $0 $10,020
**PERSONNEL - FY 13/14 AMENDED BUDGET
Recreation Staff Intern including benefits (16-0433-19-00)0 0 0 0 9,387
TOTAL RECREATION STAFF INTERN:$0 $0 $0 $0 $9,387
RESTRICTED FUNDS
Awin Management(BFI) Education-Add Srvs (16-0415-01-00)0 74,368 0 55,745 60,824
Trees, light poles, sidewalks - Replacement Fund (16-0415-02-00)0 0 0 100,000 149,000
Gateway Park Concession (Skateboard Park) (01-0315-04-00)0 0 0 0 10,000
Program Fees (16-0415-03-00)0 0 0 0 0
Street Light Replacement (16-0415-02-00)0 0 0 20,000 0
RESTRICTED FUNDS $0 $74,368 $0 $175,745 $219,824
ADMINISTRATION
Office Supplies (15-0413-05-00)300 300 52 300 500
Printing, Duplication, and Publishing (15-0413-06-00)100 100 73 2,200 2,200
Legal Advertising and Publication (15-0413-08-00)120 120 171 240 240
Training (15-0413-12-00)0 0 0 0 250
Travel and Per Diem (15-0413-13-00)0 0 0 1,000 1,000
Professional Dues (15-0413-14-00)600 0 0 0 300
Shop Utilities - 1/2 PR/Facilities 1/2 Water Department (16-0413-18-00)0 0 0 1,000 1,022
Telephone and Communications (15-0413-19-00)0 600 314 1,200 1,236
Maintenance and Repair - Office Equip, Software (15-0413-23-00) 0 0 0 0 0
Miscellaneous (15-0413-25-00)0 0 0 0 0
Refunds Park Reservations (15-0413-27-00)0 0 0 300 300
Resource Materials (15-0413-28-00)600 600 50 1,000 1,000
Public Relations (15-0422-01-00)5,000 0 0 3,000 3,000
ADMINISTRATION $6,720 $1,720 $660 $10,240 $11,048
CITY HALL
Maintenance and Repair (15-0442-01-00)0 6,000 1,091 6,300 6,000
Mtnc & Repair Grounds (15-0442-02-00)300 0 62 0 300
Custodial Services (15-0442-03-00)0 22,300 9,439 25,516 26,281
CITY HALL $300 $28,300 $10,592 $31,816 $32,581
SENIOR CITIZEN CENTER
Maintenance and Repair (15-0443-01-00)0 1,020 190 6,500 1,500
Mtnc & Repair of Grounds (15-0443-02-00)0 0 0 0 400
Custodial Services (15-0443-03-00)0 17,459 7,050 27,780 17,983
SENIOR CITIZEN CENTER $0 $18,479 $7,240 $34,280 $19,883
LIBRARY
Maintenance and Repair (15-0444-01-00)0 6,000 3,324 18,959 6,500
Mtnc & Repair of Grounds (15-0444-02-00)500 0 55 0 600
Custodial Services (15-0444-03-00)0 20,032 8,045 0 28,614
LIBRARY $500 $26,032 $11,424 $18,959 $35,714
MUSEUM
Maintenance and Repair Grounds (15-0445-01-00)0 8,884 514 5,700 2,500
Monitoring Alarm (15-0445-04-00)0 0 192 0 0
Custodial Services (15-0445-03-00)0 1,684 560 1,900 1,952
MUSEUM $0 $10,568 $1,266 $7,600 $4,452
ARBORETUM PARK
Utilities (15-0446-06-00)0 840 267 865 1,300
Maintenance and Repair - Grounds (15-0446-01-00)100 0 33 600 400
Maintenance & Repair - Equipment & Structures (15-0446-05-00)0 200 0 0 500
ARBORETUM PARK $100 $1,040 $300 $1,465 $2,200
FLAG PARK
Utilities (15-0447-06-00)0 180 40 186 190
Maintenance and Repair - Grounds (15-0447-01-00)0 0 0 900 100
Maintenance & Repair - Equipment & Structures (15-0447-05-00)0 900 733 0 800
FLAG PARK $0 $1,080 $773 $1,086 $1,090
FRIENDSHIP PARK
Utilities (15-0448-06-00)0 960 394 0 2,000
Maintenance and Repair - Grounds (15-0448-01-00)200 20,000 0 1,000 1,500
Maintenance & Repair - Equipment & Structures (15-0448-05-00)0 500 0 1,000 1,000
FRIENDSHIP PARK $200 $21,460 $394 $2,000 $4,500
GUERBER PARK
Utilities (15-0449-06-00)0 9,960 4,044 10,260 15,000
Maintenance and Repair - Grounds (15-0449-01-00)26,000 26,000 11,214 2,000 2,000
Maintenance & Repair - Equipment & Structures (15-0449-05-00)0 2,000 27 3,000 3,000
GUERBER PARK $26,000 $37,960 $15,285 $15,260 $20,000
HERITAGE PARK
Utilities (15-0450-06-00)0 1,056 704 1,090 6,000
Maintenance and Repair - Grounds (15-0450-01-00)300 5,000 110 500 700
Maintenance & Repair - Equipment & Structures (15-0450-05-00)0 2,000 675 1,500 1,300
HERITAGE PARK $300 $8,056 $1,489 $3,090 $8,000
McDONALD'S PARK AND PATHWAY
Utilities (15-0451-06-00)0 0 0 0 0
Maintenance and Repair - Grounds (15-0451-01-00)200 0 0 1,200 1,200
Maintenance & Repair - Equipment & Structures (15-0451-05-00)0 1,000 0 0 500
McDONALD'S PARK AND PATHWAY $200 $1,000 $0 $1,200 $1,700
MERRILL PARK
Utilities (15-0452-06-00)0 6,768 2,747 6,970 7,125
Maintenance and Repair - Grounds (15-0452-01-00)1,000 0 0 2,000 2,000
Maintenance & Repair - Equipment & Structures (15-0452-05-00)0 2,000 169 2,000 2,000
MERRILL PARK $1,000 $8,768 $2,916 $10,970 $11,125
ORVAL KRASEN PARK
Utilities (15-0453-06-00)0 1404 628 1,447 2,800
Maintenance and Repair - Grounds (15-0453-01-00)300 0 0 600 600
Maintenance & Repair - Equipment & Structures (15-0453-05-00)0 300 28 1,000 1,000
ORVAL KRASEN PARK $300 $1,704 $656 $3,047 $4,400
SPORTS COMPLEX
Utilities (15-0454-06-00)0 6,468 2,819 6,665 9,700
Maintenance and Repair - Grounds (15-0454-01-00)5,500 0 907 5,500 5,500
Maintenance & Repair - Equipment & Structures (15-0454-05-00)0 1,000 42 2,000 2,000
SPORTS COMPLEX $5,500 $7,468 $3,768 $14,165 $17,200
TOWN ENTRANCE PARKS
Utilities (15-0455-06-00)0 1,800 763 1,855 4,700
Maintenance and Repair - Grounds (15-0455-01-00)200 200 0 400 400
Maintenance & Repair - Equipment & Structures (15-0455-05-00)0 1,500 911 5,000 5,000
TOWN ENTRANCE PARKS $200 $3,500 $1,674 $7,255 $10,100
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR
General Mtnc Parks-Pathways (15-0437-20-00)114,325 0 60,548 114,325 121,085
Full Time Gen Mtnc Staff (15-0437-21-00)0 60,000 30,000 60,000 63,000
Holiday Lighting (15-0437-24-00)0 500 271 800 800
Hill Road Extension Annual Maintenance Costs 0 0 0 0 18,652
Materials & Supplies (15-0437-25-00)1,000 8,500 4,728 10,000 10,000
Paper Products (15-0437-26-00)0 13,000 4,094 13,000 13,000
Miscellaneous -Gen Mtnc & Repair of Grounds (15-0437-23-00)10,000 0 2,312 12,800 12,800
Back Flow Parts Replacement (15-0437-28-00)0 0 0 600 600
Snow Removal (15-0437-22-00)0 500 11 800 800
Greenbelt - Pathway Maintenance and Repair (15-0437-29-00)100,000 0 4,426 150,000 150,000
Drainage Ditch Repairs (15-0437-30-00)0 2,000 0 2,000 2,000
Irrigation Repair NEW 0 0 0 0 9,000
Asphalt Lots - Painting & Repair NEW 0 0 0 0 5,000
Trail sign replacement fund NEW 0 0 0 0 5,000
MISC GENERAL MAINTENANCE AND REPAIR $225,325 $84,500 $106,390 $364,325 $411,737
VEHICLE MAINTENANCE AND REPAIR
Maintenance and Repair - City Vehicle (15-0413-24-00)1,000 1,000 1,511 2,000 3,500
Gas and Oil (15-0413-26-00)1,900 1,900 1,218 3,800 3,800
VEHICLE MTNC & REPAIR $2,900 $2,900 $2,729 $5,800 $7,300
STREET LIGHTS
Utilities (15-0441-06-00)0 21,000 10,648 21,000 30,455
Street Light Replacement (16-0441-07-00)0 0 0 20,000
Maintenance and Repair (15-0441-05-00)0 3,000 2,597 8,000 8,000
STREET LIGHTS $0 $24,000 $13,245 $49,000 $38,455
CONTRACTS & AGREEMENTS
Shop Lease-1/2 PR/Facilities 1/2 Water Dept (16-0416-01-00)0 0 0 7,380 7,602
Equipment Leasing (copy machines-printers) (15-0416-24-00)0 0 1,718 0 0
Scenic By-Way Utilities Agreement (15-0416-02-00)0 150 25 150 154
Water Shares - Assessment/Fees (15-0416-03-00)0 160 100 160 160
East Entry Sign/Water Agreement (15-0416-04-00)0 1,000 545 1,000 1,000
Back Flow Testing Agreement (16-0416-08-00)0 0 0 3,000 3,000
Roof Maintenance Contract (16-0416-06-00)0 0 0 1,550 1,720
HVAC Maintenance Contract (16-0416-07-00)0 0 0 5,000 5,500
Security Camera Service Agreement NEED ACCT #0 0 0 0 50
Maintenance Edge NEED ACCT #0 0 0 0 5,370
Granicus NEED ACCT #0 0 0 0 7,188
Alarm Monitoring Agreement NEED ACCT #0 0 0 0 3,000
CONTRACTS & AGREEMENTS $0 $1,310 $2,388 $18,240 $34,744
CAPITAL OUTLAY
Library Security Camera (16-0465-02-00)0 0 0 12,500 0
CAPITAL OUTLAY $0 $0 $0 $12,500 $0
PARKS & PATHWAYS DEVELOPMENT
Master Plan for Parks & Pathways (15-0472-02-00)6,000 0 0 0 20,000
PARKS & PATHWAYS DEVELOPMENT $6,000 $0 $0 $0 $20,000
PROGRAMS & RECREATION:
*(PT) Mayor's Cup Golf Tournament (15-0414-02-00)0 3,500 0 1,000 1,000
Community Promotion/Special Events (16-0414-01-00)0 0 0 5,000 6,000
Community Promotion/Special Events-Fireworks (16-0414-02-00)0 0 0 15,000 15,000
PROGRAMS & RECREATION:$0 $3,500 $0 $21,000 $22,000
TOTAL PR - FACILITIES BUDGET:$363,053 $450,803 $252,068 $1,072,184 $1,306,342
CURRENT & FUTURE BUDGET REQUESTS AS PRESENTED 7/10/13:
PRIORITY NO. 1 TOTAL
INTERIOR LIGHT REPLACEMENT-SENIOR CENTER (15-0443-07-00)0 0 0 3,100 0
SIDEWALK TRIP HAZARDS (15-0456-01-00)0 0 0 6,300 0
PLAYGROUND CRIBBING REPLACEMENT (16-0448-02-00)0 0 0 20,000 0
REMOVE PAVEMENT AND RESURFACE TRAIL (16-0452-02-00)0 0 0 10,000 0
TRAIL MAP DESIGN AND PRINTING (16-0471-01-00)0 0 0 6,000 0
LAGUNA POINTE TRAIL SIGNS (16-0471-02-00)0 0 0 5,000 0
STIERMAN TRAIL REPAIR (16-0471-03-00)0 0 0 5,500 0
$2,500 REPAIR FENCE SOUTHEND OF PARK 0 0 0 0 0
GOLDMAN PROPERTY WEEDING (16-0437-19-00)0 0 0 560 0
GRASS VIEWING AREA MAINTENANCE AND MOWING (16-0454-02-00)0 0 0 6,200 0
FLOW TRAIL CREATION 0 0 0 0 0
UPGRADE PUMP STATION FILTER CLEANING (16-0452-04-00)0 0 0 2,500 0
PRIORITY NO. 1 SUBTOTAL:$0 $0 $0 $65,160 $0
PRIORITY NO. 2 TOTAL
ROOF REPAIR LIBRARY (15-0444-06-00)0 0 0 10,603 0
SIGN REPAIR OVERHEAD EAGLE ROAD (15-0456-02-00)0 0 0 12,500 0
BOLLARD REPLACEMENTS-LIBRARY (15-0444-05-00)0 0 0 2,200 0
REPLACE LOOSE AND MISSING SHINGLES (16-0453-02-00)0 0 0 4,000 0
RENOVATE SPRINLER SYS BY SKATEPARK/DIRT JUMPS (16-0454-04-00)0 0 0 5,000 0
ADD PAVERS AROUND DRINKING FOUNTAIN (16-0449-02-00)0 0 0 2,000 0
RECREATION STAFF INTERN (16-0433-19-00)0 0 0 0 0
$6,000 GARBAGE CAN/BUTT DISPOSAL 0 0 0 0 0
LANDSCAPING ALONG ROADWAYS (16-0454-05-00)0 0 0 28,000 0
PRIORITY NO. 2 SUBTOTAL:$0 $0 $0 $64,303 $0
PRIORITY NO. 3 TOTAL
ROOF REPAIR SENIOR CENTER (15-0443-05-00)0 0 0 630 0
UPGRADE SOUND SYSTEM (15-0442-05-00)0 0 0 46,200 0
GLASS RECYCLING ENCLOSURE (15-0465-01-00)0 0 0 20,000 0
GREENBELT TRAIL SIGNS (16-0471-04-00)0 0 0 5,000 0
REPAIR FENCE AROUND POND (16-0446-02-00)0 0 0 1,000 0
REPAINT TABLES (16-0446-03-00)0 0 0 1,000 0
REPAIR FENCE AROUND PARK (16-0454-06-00)0 0 0 7,000 0
$2,000 REPLACE MAGLOCK TIMER IN MAINTENANCE ROOM 0 0 0 0 0
TURF IMPROVEMENT (16-0449-03-00)0 0 0 5,000 0
ENTRANCE SIGN (15-0443-06-00)0 0 0 5,000 0
PRIORITY NO. 3 SUBTOTAL:$0 $0 $0 $90,830 $0
AMENDED BUDGET ALLOCATIONS 12/10/13
CITY HALL FRONT DOOR LOCKING SYSTEM (15-0442-06-00)0 0 0 9,500 0
LIBRARY SIDEWALK JOINT FILLING (15-0444-07-00)0 0 0 4,600 0
DOWNTOWN REE REPLACEMENT & IRRIGATION RPR (15-0456-03-00)0 0 0 30,000 0
LIBRARY INTERIOR PAINTING (15-0444-08-00)0 0 0 5,000 0
AWNINGS FOR LIBRARY (15-0444-09-00)0 0 0 2,500 0
CITY HALL WORK SPACE IMPROVEMENTS (15-0442-07-00)0 0 0 6,600 0
AMENDED BUDGET ALLOCATIONS $0 $0 $0 $58,200 $0
TOTAL PR - FACILITIES BUDGET:$363,053 $450,803 $252,068 $1,072,184 $1,306,342
TOTAL CURRENT & FUTURE BUDGET REQUESTS: $0 $0 $0 $220,293 $0
TOTAL AMENDED BUDGET ALLOCATIONS 12/10/13:$0 $0 $0 $58,200 $0
TOTAL PR/FACILITIES AMENDED BUDGET:$363,053 $450,803 $252,068 $1,350,677 $0
TOTAL PR-FACILITIES BUDGET:$1,306,342
FY 13/14 PROJECTS NOT COMPLETED - CARRIED OVER:
PLAYGROUND CRIBBING REPLACEMENT (16-0448-02-00)20,000 FRI
REMOVE PAVEMENT AND RESURFACE TRAIL (16-0452-02-00)10,000 MER
LAGUNA POINTE TRAIL SIGNS (16-0471-02-00)5,000 TR
SIGN REPAIR OVERHEAD EAGLE ROAD (15-0456-02-00)12,500 ENTP
RENOVATE SPRINLER SYS BY SKATEPARK/DIRT JUMPS (16-0454-04-00)5,000 SPOR
ADD PAVERS AROUND DRINKING FOUNTAIN (16-0449-02-00)2,000 GUER
UPGRADE SOUND SYSTEM (15-0442-05-00)46,200 CH
GLASS RECYCLING ENCLOSURE (15-0465-01-00)20,000 CH
GREENBELT TRAIL SIGNS (16-0471-04-00)5,000 TR
REPAIR FENCE AROUND PARK (16-0454-06-00)7,000 SPOR
TURF IMPROVEMENT (16-0449-03-00)5,000 GUER
ENTRANCE SIGN (15-0443-06-00)5,000 SEN
DOWNTOWN REE REPLACEMENT & IRRIGATION RPR (15-0456-03-00)30,000
TWN
LIBRARY INTERIOR PAINTING (15-0444-08-00)5,000 LIB
TOTAL FY 13/14 PROJECTS NOT COMPLETED - CARRIED OVER:$177,700
PRIORITY NO. 1
SECURITY CAMERA 0 SPOR
SIDEWALK TRIP HAZARDS (15-0456-01-00)2,000 SDW
2ND PHASE STIERMAN TRAIL REPAIR (16-0471-03-00)7,500 TR
REPLACE AND REPAIR DRINKING FOUNTAINS 0 PARKS
REPLACEMENT TRUCK 3/4 TON 30,000 FLEET
SNOWPLOW 6,000 FLEET
FIRE ALARMS 10,000 MUS/SEN
9 MONTH TRAIL WORK/VOLUNTEER COORDINATOR 0 STAFF
TOTAL PRIORITY NO. 1:$55,500
PRIORITY NO. 2
MANAGE BMX TURF 2,900 SPOR
ELECTRICAL OUTLETS SPORTS COMPLES 0 SPOR
CHIP REPLACEMENT FOR PLAYGROUNDS 7,000 OK/FRI
INTERIOR REPAIRS, UPGRADES & FRONT ENTRANCE IMPROVEMENTS 0 MUS
PLAYGROUND EQUIPMENT UPGRADE 0 OK
LANDSCAPE FRONT ENTRANCE 7,000 LIB
TOTAL PRIORITY NO. 2:$16,900
PRIORITY NO. 3
LANDSCAPING AROUND CITY HALL CAMPUS 5,000 CH
REPLACEMENT WOOD FOR PICNIC TABLES 5,000 PARKS
TURF IMPROVEMENT 5,000 GUER
EXPANSION OF FENCING 8,000 SPOR
BULLETIN BOARDS 0 PARKS
CARPET 0 LIB
COMMUNITY GARDENS 0 LIB
UPGRADES TO PRESENTATION CAPABILITIES - CONFERENCE ROOMS 9,600 CH
SHADE COVER OVER EQUIPMENT 0 MER
WAREHOUSE OFFICE FOR FIELD STAFF 4,000 PARKS
TOTAL PRIORITY NO. 3 $36,600
SUMMARY
TOTAL PR - FACILITIES BUDGET:$1,306,342
TOTAL FY 13/14 PROJECTS NOT COMPLETED - CARRIED OVER:$177,700
PRIORITIES
PRIORITY NO. 1:$55,500
PRIORITY NO. 2:$16,900
PRIORITY NO. 3 $36,600
TOTAL PRIORITIES:$109,000
SUMMARY TOTAL $1,593,042
Parks/Rec - Facilities Department FY 14/15
CITY COUNCIL BUDGET MEETING 7/22/14
EXPENDITURES
Major Objects and Subobjects
FY 14/15
Budget Line item cost
OPERATING COSTS
PERSONNEL
Salaries - Full Time (16-0433-10-00) 160,012 3% COLA
Merit Increase Proposed (16-0433-17-00)7,399 Merit Increase for Director, Mtnc Supervisor, Admin Clerk, Mtnc Specialist
Trail Work/Volunteer Coordinator & Mtnc (16-0433-10-00) 41,000 Full time - $19.71/HR + Benefits = $23,387 including PERSI and Insurance=$64,386
Overtime - Staff (16-0433-11-00)9,300
Salaries - Seasonal (16-0433-18-00) 17,280 1440 Hours @ $12/hr
FICA (16-0433-21-00)17,977
PERSI (16-0433-22-00)27,141
HRA Billing-Premium Reimbursement (16-0433-23-00)3,485
HRA Admin Fee (16-433-23-01)48
Work Comp (16-0433-24-00)8,485
Insurance (16-0433-25-00)56,755
TOTAL FULL TIME PERSONNEL:$348,882
**PERSONNEL - FY 13/14 AMENDED BUDGET
Project Employee including benefits 10,020 DO NOT USE
8,966 Base Wage - Project employee (street tree, light, and pathway mapping)
1,054 Benefits - Part Time This postion carried over from FY 13/14 - Not hired
TOTAL PROJECT EMPLOYEE $10,020
**PERSONNEL - FY 13/14 AMENDED BUDGET
Recreation Staff Intern including benefits (16-0433-19-00)9,387 DO NOT USE
8,400 600 hrs @ $14 pr/hr Part Time - Duties include ground work on implementing Rec Programs
This position carried over from FY 13/14 - not Hired
987 Benefits
TOTAL PROJECT EMPLOYEE $9,387
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
RESTRICTED FUNDS
Awin Management(BFI) Education-Add Srvs (16-0415-01-00)60,824 DO NOT USE
60,824 Based on FY 13/14 Collections & Expenditures + Carry Over
Trees, light poles, sidewalks - Replacement Fund (16-0415-02-00)149,000 DO NOT USE
149,000 $100,000 from FY 13/14
Gateway Park Concession (01-0315-04-00)10,000 DO NOT USE
Capital Improvements Skateboard Park 10,000 $20,000 - 1/2 Sports Complex & 1/2 Park Rec General
Program Fees (16-0415-03-00)0 DO NOT USE
0
Street Light Replacement (16-0415-02-00)0 DO NOT USE
0 $20,000 added to trees, light poles, sidewalks Replacement Fund
SUBTOTAL RESTRICTED FUNDS $219,824
ADMINISTRATION
Office Supplies (16-0413-05-00)500 DO NOT USE
500 $200 Increase
Printing, Duplication, and Publishing (16-0413-06-00)2,200 DO NOT USE
2,200
Legal Advertising and Publication (16-0413-08-00)240 DO NOT USE
240
Training (16-0413-12-00)250 DO NOT USE
250
Travel and Per Diem (16-0413-13-00)1,000 DO NOT USE
1,000 For IRPA Conference
Professional Dues (16-0413-14-00)300 DO NOT USE
300
Shop Utilities - 1/2 PR/Facilities 1/2 Water Department (16-0413-18-00)1,022 DO NOT USE
1,022 2.17% Increase
Telephone and Communications (16-0413-19-00)1,236 DO NOT USE
1,236 3% increase
Maintenance and Repair - Office Equip, Software (16-0413-23-00) 0 DO NOT USE
0
Miscellaneous (16-0413-25-00)0 DO NOT USE
0
Refunds Park Reservations (16-0413-27-00)300 DO NOT USE
300
Resource Materials (16-0413-28-00)1,000 DO NOT USE
1,000
Public Relations (16-0413-29-00)3,000 DO NOT USE
3,000
SUBTOTAL ADMINISTRATION $11,048
CITY HALL
Maintenance and Repair (15-0442-01-00)6,000 DO NOT USE
6,000
Mtnc & Repair Grounds (15-0442-02-00)300 DO NOT USE
300 Took $300 from Maintenance and Repair (15-0422-01)
Custodial Services (15-0442-03-00)26,281 DO NOT USE
22,969 3% Increase - 3 days a week - $22,300
3,312 3% - Door Mat Cleaning - $3,216
SUBTOTAL CITY HALL $32,581
SENIOR CITIZEN CENTER
Maintenance and Repair (15-0443-01-00)1,500 DO NOT USE
1,500
Mtnc & Repair of Grounds (15-0443-02-00)400 DO NOT USE
400 Increase - nothing budgeted for FY 13/14
Custodial Services (15-0443-03-00)17,983 DO NOT USE
3 Days a Week Cleaning 17,983 3% Increase - 3 Days a Week Cleaning
SUBTOTAL SENIOR CITIZEN CENTER $19,883
LIBRARY
Maintenance and Repair (15-0444-01-00)6,500 DO NOT USE
6,500
Mtnc & Repair of Grounds (15-0444-02-00)600 DO NOT USE
600 Increase - nothing budgeted for FY 13/14
Custodial Services (15-0444-03-00)28,614 DO NOT USE
28,614 3% Increase - 6 Days a Week Cleaning
SUBTOTAL LIBRARY $35,714
MUSEUM
Maintenance and Repair (15-0445-01-00)2,500 DO NOT USE
2,500 General maintenance and repair
Alarm Services (15-0445-01-00)0 DO NOT USE
0
Custodial Services (15-0445-03-00)1,952 DO NOT USE
Carpet Cleaning & Refinishing Vinyl Floors 1,952 3% Increase - 2 Days a Month Cleaming
SUBTOTAL MUSEUM $4,452
ARBORETUM PARK
Utilities (15-0446-06-00)1,300 DO NOT USE
1,300 Historically under budgeted. $865 FY 13/14 - Based on FY 13/14 actuals
Maintenance and Repair - Grounds (15-0446-01-00)400 DO NOT USE
400 Repair of Grounds
Maintenance & Repair - Equipment & Structures (15-0446-05-00)500 DO NOT USE
500 Increase - nothing budgeted for FY 13/14
SUBTOTAL ARBORETUM PARK $2,200
FLAG PARK
Utilities (15-0447-06-00)190 DO NOT USE
Lights 190 2.17% Increase
Maintenance and Repair - Grounds (15-0447-01-00)100 DO NOT USE
100 Decreased $800 moved to 15-0447-05
Maintenance & Repair - Equipment & Structures (15-0447-05-00)800 DO NOT USE
800
SUBTOTAL FLAG PARK $1,090
FRIENDSHIP PARK
Utilities (15-0448-06-00)2,000 DO NOT USE
2,000 Historically under budgeted. $0 FY 13/14
Maintenance and Repair - Grounds (15-0448-01-00)1,500 DO NOT USE
1,500 $500 Increase due to prior year expenses & current year projection
Maintenance & Repair - Equipment & Structures (15-0448-05-00)1,000 DO NOT USE
1,000
SUBTOTAL FRIENDSHIP PARK $4,500
GUERBER PARK
Utilities (15-0449-06-00)15,000 DO NOT USE
15,000 Historically under budgeted. $10260 FY 13/14 - Based on FY 13/14 actuals
Maintenance and Repair - Grounds (15-0449-01-00)2,000 DO NOT USE
2,000
Maintenance & Repair - Equipment & Structures (15-0449-05-00)3,000 DO NOT USE
3,000
SUBTOTAL GUERBER PARK $20,000
HERITAGE PARK
Utilities (15-0450-06-00)6,000 DO NOT USE
6,000 Historically under budgeted. $1090 FY 13/14 - Based on FY 13/14 actuals
Maintenance and Repair - Grounds (15-0450-01-00)700 DO NOT USE
700 $200 Increase due to prior year expenses & current year projection
Maintenance & Repair - Equipment & Structures (15-0450-05-00)1,300 DO NOT USE
1,300 $200 Decrease
SUBTOTAL HERITAGE PARK $8,000
McDONALD'S PARK AND PATHWAY
Utilities (15-0451-06-00)0 DO NOT USE
0
Maintenance and Repair - Grounds (15-0451-01-00)1,200 DO NOT USE
1,200
Maintenance & Repair - Equipment & Structures (15-0451-05-00)500 DO NOT USE
500 $500 Increase due to no funding FY 13/14
SUBTOTAL McDONALD'S PARK AND PATHWAY $1,700
MERRILL PARK
Utilities (15-0452-06-00)7,125 DO NOT USE
7,125 Historically under budgeted. $6970 FY 13/14 - Based on FY 13/14 actuals
Maintenance and Repair - Grounds (15-0452-01-00)2,000 DO NOT USE
2,000
Maintenance & Repair - Equipment & Structures (15-0452-05-00)2,000 DO NOT USE
2,000
SUBTOTAL MERRILL PARK $11,125
ORVAL KRASEN PARK
Utilities (15-0453-06-00)2,800 DO NOT USE
2,800 Historically under budgeted. $1447 FY 13/14 - Based on FY 13/14 actuals
Maintenance and Repair - Grounds (15-0453-01-00)600 DO NOT USE
600
Maintenance & Repair - Equipment & Structures (15-0453-05-00)1,000 DO NOT USE
1,000
SUBTOTAL ORVAL KRASEN PARK $4,400
SPORTS COMPLEX
Utilities (15-0454-06-00)9,700 DO NOT USE
9,700 Historically under budgeted. $6665 FY 13/14 - Based on FY 13/14 actuals
Maintenance and Repair - Grounds (15-0454-01-00)5,500 DO NOT USE
5,500
Maintenance & Repair - Equipment & Structures (15-0454-05-00)2,000 DO NOT USE
2,000
SUBTOTAL SPORTS COMPLEX $17,200
TOWN ENTRANCE PARKS
Utilities (15-0455-06-00)4,700 DO NOT USE
4,700 Historically under budgeted. $1855 FY 13/14 - Based on FY 13/14 actuals
Maintenance and Repair - Grounds (15-0455-01-00)400 DO NOT USE
400 General
Maintenance & Repair - Equipment & Structures (15-0455-05-00)5,000 DO NOT USE
5,000
SUBTOTAL TOWN ENTRANCE PARKS $10,100
TOTAL UTILITIES, MTNC REPAIR GROUNDS & STRUCTURES
Custodial Services $74,830
Utilities $48,815
Maintenance and Repair $16,500
Maintenance and Repair - Grounds $15,700
Maintenance & Repair - Equipment & Structures $17,100
TOTAL UTILITIES, MTNC REPAIR GROUNDS & STRUCTURES $172,945
MISCELLANEOUS GENERAL MAINTENANCE AND REPAIR
General Mtnc Parks-Pathways (16-0437-20-00)121,085 DO NOT USE
121,085 Summer Lawns Contract-Increase $560 Goldman, $6200 additional Sports Complex Turf
Full Time Gen Mtnc Staff (15-0437-21-00)63,000 DO NOT USE
63,000 Summer Lawns Contract-Increase 5% if same staff is used otherwise remain at $60,000
Holiday Lighting (15-0437-24-000 800 DO NOT USE
800
Hill Road Extension Annual Maintenance Costs 18,652 DO NOT USE
18,652
Materials & Supplies (15-0437-25-00)10,000 DO NOT USE
10,000
Paper Products (15-0437-26-00)13,000 DO NOT USE
13,000
Miscellaneous -Gen Mtnc & Repair of Grounds (15-0437-23-00)12,800 DO NOT USE
12,800
Back Flow Parts Replacement (15-0437-28-00)600 DO NOT USE
600
Snow Removal (15-0437-22-00)800 DO NOT USE
800
Greenbelt - Pathway Maintenance and Repair (15-0437-29-00)150,000 DO NOT USE
150,000
Drainage Ditch Repairs (15-0437-30-00)2,000 DO NOT USE
2,000
Irrigation Repair NEW 9,000 DO NOT USE
9,000 New Budget item allows for irrigation repairs to be tracked
Asphalt Lots - Painting & Repair NEW 5,000 DO NOT USE
5,000 New Bdget item allows for repairs to be tracked. Creates a PM program for these assets
Trail sign replacement fund NEW 5,000 DO NOT USE
5,000 This was budgeted as a prioriety item last year with request to add to this FY
SUBTOTAL MISC GENERAL MAINTENANCE AND REPAIR $411,737
VEHICLE MAINTENANCE AND REPAIR
Maintenance and Repair - City Vehicle (15-0413-24-00)3,500 DO NOT USE
3,500 $1500 increase due to tire replacement
Gas and Oil (15-0413-26-00)3,800 DO NOT USE
3,800
SUBTOTAL VEHICLE MTNC & REPAIR $7,300
STREET LIGHTS
Utilities (15-0441-06-00)30,455 DO NOT USE
30,455 Increase 2.17% Plus $900 for new lights on Hill Road
Maintenance and Repair (15-0441-05-00)8,000 DO NOT USE
8,000
SUBTOTAL STREET LIGHTS $38,455
CONTRACTS & AGREEMENTS
Shop Lease-1/2 PR/Facilities 1/2 Water Dept (16-0416-01-00)7,602 DO NOT USE
7,602 Added $222 Half of Increase
Equipment Leasing (copy machines-printers) (15-0416-24-00)0 DO NOT USE
0
Scenic By-Way Utilities Agreement (15-0416-02-00)154 DO NOT USE
154 2.17% increase
Water Shares - Assessment/Fees (15-0416-03-00)160 DO NOT USE
160
East Entry Sign/Water Agreement (15-0416-04-00)1,000 DO NOT USE
1,000
Back Flow Testing Agreement (16-0416-08-00)3,000 DO NOT USE
3,000
Roof Maintenance Contract (16-0416-06-00)1,720 DO NOT USE
1,720 Increase of $170 - adding Museum roof to contract
HVAC Maintenance Contract (16-0416-07-00)5,500 DO NOT USE
5,500 Increase of $500 due to increased PM required
Security Camera Service Agreement NEED ACCT #50 DO NOT USE
50 New agreement for updates to system that ws installed in FY 13/14
Maintenance Edge NEED ACCT #5,370 DO NOT USE
5,370 New annual maintenance management system
Granicus NEED ACCT #7,188 DO NOT USE
7,188 City Council Streaming Meetings provider
Alarm Monitoring Agreement NEED ACCT #3,000 DO NOT USE
3,000 Had not been budgeted in FY 12/13
SUBTOTAL CONTRACTS & AGREEMENTS $34,744
CAPITAL OUTLAY
Library Security Camera (16-0465-02-00)0 DO NOT USE
0 Funded FY 13/14 - I am requestig camera for Sports Complex this year - presented last year
SUBTOTAL CAPITAL OUTLAY $0
PARKS & PATHWAYS DEVELOPMENT
Master Plan for Parks & Pathways (15-0472-02-00)20,000 DO NOT USE
20,000 To fund Pathway/Trails portion of the Parks/Pathway Master Plan-Park Fund reduced
SUBTOTAL PARKS & PATHWAYS DEVELOPMENT $20,000
PROGRAMS & RECREATION:
Mayor's Cup Golf Tournament (16-0414-03-00)1,000 DO NOT USE
1,000
Community Promotion/Special Events (16-0414-01-00)6,000 DO NOT USE
6,000 To be used to defray the costs of the Events. Increased $1000 for additional events
Community Promotion/Special Events-Fireworks (16-0414-02-00)15,000 DO NOT USE
15,000 Same as FY 13/14
SUBTOTAL PROGRAMS & RECREATION $22,000
TOTAL PR - FACILITIES BUDGET:$1,306,342
FY 13/14 PROJECTS NOT COMPLETED - CARRIED OVER:
PLAYGROUND CRIBBING REPLACEMENT (16-0448-02-00)20,000 FRI
REMOVE PAVEMENT AND RESURFACE TRAIL (16-0452-02-00)10,000 MER
LAGUNA POINTE TRAIL SIGNS (16-0471-02-00)5,000 TR
SIGN REPAIR OVERHEAD EAGLE ROAD (15-0456-02-00)12,500 ENTP
RENOVATE SPRINLER SYS BY SKATEPARK/DIRT JUMPS (16-0454-04-00)5,000 SPOR
ADD PAVERS AROUND DRINKING FOUNTAIN (16-0449-02-00)2,000 GUER
UPGRADE SOUND SYSTEM (15-0442-05-00)46,200 CH
GLASS RECYCLING ENCLOSURE (15-0465-01-00)20,000 CH
GREENBELT TRAIL SIGNS (16-0471-04-00)5,000 TR
REPAIR FENCE AROUND PARK (16-0454-06-00)7,000 SPOR
TURF IMPROVEMENT (16-0449-03-00)5,000 GUER
ENTRANCE SIGN (15-0443-06-00)5,000 SEN
DOWNTOWN REE REPLACEMENT & IRRIGATION RPR (15-0456-03-00)30,000 DWN TWN
LIBRARY INTERIOR PAINTING (15-0444-08-00)5,000 LIB
TOTAL FY 13/14 PROJECTS NOT COMPLETED - CARRIED OVER:$177,700
PRIORITY NO. 1
SECURITY CAMERA 0 SPOR Moved to Park Impact Fee Fund
SIDEWALK TRIP HAZARDS (15-0456-01-00)2,000 SDW
2ND PHASE STIERMAN TRAIL REPAIR (16-0471-03-00)7,500 TR
REPLACE DRINKING FOUNTAINS 0 PARKS Moved to Park Impact Fee Fund - Replace Drinking Fountains
REPLACEMENT TRUCK 3/4 TON 30,000 FLEET
SNOWPLOW 6,000 FLEET
FIRE ALARMS 10,000 MUS/SEN
9 MONTH TRAIL WORK/VOLUNTEER COORDINATOR 0 STAFF 6/26/14 Moved to Personnel - Full Time Employee CC 6/24/14
TOTAL PRIORITY NO. 1:$55,500
PRIORITY NO. 2
MANAGE BMX TURF 2,900 SPOR
ELECTRICAL OUTLETS SPORTS COMPLES 0 SPOR Moved to Park Impact Fee Fund
CHIP REPLACEMENT FOR PLAYGROUNDS 7,000 OK/FRI
INTERIOR REPAIRS, UPGRADES & FRONT ENTRANCE IMPROVEMENTS 0 MUS Moved to FY 15/16 priorities
PLAYGROUND EQUIPMENT UPGRADE 0 OK Moved to Park Impact Fee Fund
LANDSCAPE FRONT ENTRANCE 7,000 LIB Reduced from $11,100
TOTAL PRIORITY NO. 2:$16,900
PRIORITY NO. 3
LANDSCAPING AROUND CITY HALL CAMPUS 5,000 CH Reduced from $8,000
REPLACEMENT WOOD FOR PICNIC TABLES 5,000 PARKS
TURF IMPROVEMENT 5,000 GUER
EXPANSION OF FENCING 8,000 SPOR
BULLETIN BOARDS 0 PARKS Moved to Park Impact Fee Fund
CARPET 0 LIB $15,000 deleted
COMMUNITY GARDENS 0 LIB Deleted from Priorities List
UPGRADES TO PRESENTATION CAPABILITIES - CONFERENCE ROOMS 9,600 CH Reduced from $12,000
SHADE COVER OVER EQUIPMENT 0 MER Moved to Park Impact Fee Fund
WAREHOUSE OFFICE FOR FIELD STAFF 4,000 PARKS
TOTAL PRIORITY NO. 3 $36,600
SUMMARY
TOTAL PR - FACILITIES BUDGET:$1,306,342
TOTAL FY 13/14 PROJECTS NOT COMPLETED - CARRY OVER:$177,700
TOTAL PRIORITY NO. 1:$55,500
TOTAL PRIORITY NO. 2:$16,900
TOTAL PRIORITY NO. 3 $36,600
TOTAL PRIORITIES:$109,000
SUMMARY TOTAL $1,593,042
CAPITAL PROJECTS PARK FUND FY 2014/2015
CITY COUNCIL BUDGET MEETING 7/22/14
Major Objects and Subobjects
FY 12/13
Budgeted
FY 13/14
Budgeted
FY 14/15
Budget
REVENUE
Carry Over (08-0390-00-00)$530,076 $846,869 $1,183,748
REVENUE:
Development Impact Fees (08-0322-19-00) 32,300 246,681 266,682
Bank Interest (08-0371-25-00)1,100 1,500 1,500
REVENUE: $33,400 $248,181 $268,182
TOTAL REVENUE: $563,476 $1,095,050 $1,451,930
EXPENDITURES
Master Plan (08-0439-01-00)0 80,000 20,000
Construction Projects-Misc (08-0438-35-00)328,476 275,050 450,000
Capital Improvement (08-0438-36-00)200,000 510,000 479,880
Operation Reserve NEW 0 0 254,500
Eagle Sports Complex (08-0472-01-00)35,000 230,000 247,550
EXPENDITURES:563,476 1,095,050 $1,451,930
TOTAL EXPENDITURES: $563,476 $1,095,050 $1,451,930
CAPITAL PROJECTS PARK FUND FY 2014/2015
CITY COUNCIL BUDGET MEETING 7/22/14
7/22/2014
Major Objects and Subobjects FY 14/15
Line item
cost
REVENUE
Carry Over (08-0390-00-00)$1,183,748
REVENUE:
Development Impact Fees (08-0322-19-00) 266,682 DO NOT USE
266,682 Based on collection of 200 Develeopment Impact Fees @ $1,333.41
Bank Interest (08-0371-25-00)1,500 DO NOT USE
1,500
TOTAL REVENUE: $268,182
TOTAL REVENUE CAPITAL PROJECTS PARK FUND:$1,451,930
EXPENDITURES
Master Plan (08-0439-01-00)20,000 DO NOT USE
20,000 Balance from $80,000 FY 13/14 Budget - $20,000 put in PR Budget to fund Pathway/Trail side of Master Plan
Construction Projects-Misc (08-0438-35-00)450,000 DO NOT USE
0 Park Parking and Park Trails for Lakemoor
150,000 Parking/Bathroom at Mace Park
300,000 Guerber Park Irrigation - Field Improvement
Capital Improvement (08-0438-36-00)479,880 DO NOT USE
404,380 Westside Park/Sports Complx ballfields, soccer fields, community swimming pool & etc. to be determined
9,000 Security Camera - Sports Complex
15,000 Replace Drinking Fountains - Parks
2,000 Electrical Outlets - Sports Complex
35,000 New Playground Equipment - Ok Park
11,500 Bullentin Boards at all Parks
3,000 Shade Cover Over Equipment - Merrill Park
Operation Reserve NEW 254,500 DO NOT USE
254,500
Eagle Sports Complex Development (08-0472-01-00)247,550 DO NOT USE
200,000 Storage/Bathroom Building - Sports Complex
47,550 Skill Park Sports Complex
TOTAL EXPENDITURES:$1,451,930
Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
WATER FUND FY 2014/2015
CITY COUNCIL BUDGET MEETING 7/22/14
Major Objects and Subobjects
FY 12/13
Budget
FY 13/14
Budget
FY 13/14
Budget
REVENUE
CARRY OVER (60-0390-00-00)$648,592 $465,184 $363,641
RESERVE FUND:
Reserve for Water System R&M (60-0346-57-00)45,930 0 32,515
Reserve for Equipment & Building Replacement (60-0346-58-00)43,480 0 5,550
TOTAL RESERVE :$89,410 $0 $38,065
RESTRICTED FUNDS REVENUE:
METER SETS:
*Hook-Up Fees-City ($850 each)(Based on 10 Connections) (60-0346-60-00)8,500 42,500 0
TOTAL METER SETS:$8,500 $42,500 $0
STL FEES (SUPPLY TRUNK LINE):
Carry Forward from previous fiscal years (60-0346-59-01)112,900 110,700 358,662
Supply Trunk Line fee (STL)(75 Customers @ $2,100.00) (60-0346-59-00)0 0 105,000
TOTAL STL FEES:$112,900 $110,700 $463,662
DEQ LOAN FUNDS:
DEQ LOAN FUNDS (60-0370-01-00)0 0 0
TOTAL DEQ LOAN FUNDS:$0 $0 $0
TOTAL RESTRICTED FUNDS REVENUE $121,400 $153,200 $463,662
OTHER REVENUE:
Hook-Up Fees-City ($891 each)(Based on 75 New Connections)(60-0346-60-00)0 0 67,275
Misc Revenue - Water Sys Insp, Reimburseables (60-0383-01-00)0 0 0
Misc Revenue - Eng Plan Rev, Reimburseables (60-0383-02-00)0 0 0
Misc Revenue - Attorney, Reimburseables (60-0383-04-00)0 0 0
Water Construction Equivalency (WCE) Fees (60-0355-01-00)4,000 4,000 20,000
Late Comer's Fee (Development Agreement) (60-0346-62-00)0 0 0
Billing Revenue (60-0347-01-00)333,100 338,184 357,001
Other Revenue (60-0347-02-00)2,460 3,480 4,920
Reconnect Fees (60-0347-03-00)320 600 600
Delinquent Fees (60-0347-04-00)200 7,200 7,200
Miscellaneous Revenue (60-347-05-00)300 300 500
System Enhancement Fee (60-0347-06-00)192,000 192,000 192,000
Bank Interest (60-0371-25-00)3,600 1,920 1,440
TOTAL OTHER REVENUES:$535,980 $547,684 $650,936
TOTAL WATER FUND REVENUE $1,395,382 $1,166,068 $1,516,304
EXPENDITURES
RESERVE FUND:
Reserve for Water System R&M (60-0438-02-00)273,732 32,515 5,000
Reserve for Equipment & Building Replacement (60-0438-03-00)247,594 0 5,000
Reserve for Emergency Replacement Items (60-0438-18-00)0 0 10,000
Reserve for Capital Meter Replacement (60-0438-09-00)15,000 0 0
TOTAL RESERVE FUND:$536,326 $32,515 $20,000
RESTRICTED FUNDS EXPENDITURES:
METER SETS:
Meter Sets (New) (60-0438-08-00)8,500 42,500 0
TOTAL METER SETS:$8,500 $42,500 $0
STL FEES (SUPPLY TRUNK LINE):
Water System Expansion - STL Fees (60-0437-01-00)112,900 110,700 238,662
Capital Expenditures (60-0437-02-00)0 0 0
Refund of STL Fees (60-0437-03-00)0 0 25,000
TOTAL STL FEES:$112,900 $110,700 $263,662
DEQ LOAN FUNDS:
Administrative (60-0435-01-00)0 0 0
Engineering Fees (60-0435-02-00)0 0 0
TOTAL DEQ LOAN FUNDS:$0 $0 $0
TOTAL RESTRICTED FUND EXPENDITURES:$121,400 $153,200 $263,662
PERSONNEL:
Salaries - Full Time (60-0433-10-00) 185,861 160,128 196,175
Part Time (60-0433-10-01)0 5,408 27,246
On-Call Time (60-0433-10-02)0 5,600 6,000
Overtime (60-0433-11-00)5,000 5,000 5,500
FICA (60-0433-21-00)14,218 13,474 17,971
PERSI (60-0433-22-00)19,743 20,413 24,915
HRA Admin Fee (60-0433-23-01)120 2,851 120
HRA Billing-Premium Reimbursement (60-0433-23-00)2,851 120 4,049
Insurance (60-0433-25-00)30,604 34,434 48,904
Work Comp (60-0433-24-00-00)6,109 5,241 6,243
TOTAL PERSONNEL:$264,506 $252,669 $337,123
OPERATIONS & MAINTENANCE:
Meter Sets (New Customers) (60-0438-08-00)0 0 24,375
Office Supplies (60-0434-15-00)700 834 874
Telecommunications / SCADA (60-0434-19-00)5,000 5,000 7,400
Advertising and Publications (60-0434-20-00)500 500 500
Travel-Meetings-Education (60-0434-22-00)2,350 2,500 3,900
Dues and Subscriptions (60-0434-23-00)1,300 1,300 2,200
Mtnc Equip (computers/copiers) & Software Support (60-0434-25-00)14,800 14,800 4,300
Tools & Equipment (60-0434-26-00)10,000 5,000 5,000
Miscellaneous (60-0434-26-01)10,000 5,550 4,500
Postage (60-0434-27-00)100 100 100
Liability Insurance (60-0434-41-00)4,100 4,100 4,100
Utilities - Security Systems (60-0434-52-02)0 0 0
Public Drinking Water Fees (60-0434-53-01)6,000 6,000 6,400
Permits and Fees (60-0434-53-03)800 900 1,500
Water Repair and Maintenance (lines,meters,etc) (60-0434-58-00)30,000 16,000 16,000
Water Repair and Maintenance (pumps,wells,chemical) (60-0434-58-01)0 0 16,000
Chemicals and Equipment (60-0434-59-00)5,000 6,500 6,500
Power (60-0434-60-00)35,000 35,000 35,000
Uniforms/Laundry (60-0434-68-00)1,000 1,000 1,500
Testing - weekly, monthly, quarterly, annual (60-0435-56-00)7,000 7,000 7,000
Total Operations & Maintenance $133,650 $112,084 $147,149
CONTRACTS AND AGREEMENTS
Engineering Services (60-0434-42-00)5,000 24,000 25,000
Legal Services (60-0434-42-01)25,000 25,000 25,000
Misc Legal Services (60-0434-42-02)0 50,000 50,000
Contract Services (Repair) (60-0434-43-01)25,000 25,000 25,000
Dig Line (60-0434-44-00)4,500 1,200 1,320
Auditor Services (60-0434-45-00)1,200 1,200 1,200
Billing Services (60-0434-47-00)12,000 12,000 13,100
Work Flow Management Software (60-000-00-00) NEW 0 0 1,350
Shop Lease (60-0434-50-00)7,000 7,000 9,700
Shop Utilities (60-0434-50-01)0 1,200 1,300
State Revolving Loan Payment (60-0436-01-00)182,000 182,000 182,000
TOTAL CONTRACTS AND AGREEMENTS:$261,700 $328,600 $334,970
VEHICLE OPERATIONS - LEASES
Fuel and Lubricants (60-0420-01-00)15,000 15,000 15,000
Vehicles Repair and Maintenance (60-0420-03-00) (60-0434-24-00)1,500 3,000 4,000
TOTAL VEHICLE OPERATIONS - LEASES:$16,500 $18,000 $19,000
FIXED OPERATING COSTS
Personnel $264,506 $252,669 $337,123
Operations and Maintenance $133,650 $112,084 $147,149
Contracts and Agreements $261,700 $328,600 $334,970
Vehicle Operations - Leases $16,500 $18,000 $19,000
TOTAL FIXED OPERATING COSTS:$676,356 $711,353 $838,242
CAPITAL OUTLAY:
Equipment - Computers & etc. (60-0438-01-00)1,300 11,200 4,400
Vehicle (60-0434-77-00) 35,000 0 0
Meter Replacement Program 100 per year (60-0438-09-00) 0 32,500 32,500
Capital Construction Projects (60-0438-11-00)0 0 70,000
New Floating Feather Loop-Legacy (60-0438-05-00)0 39,300 0
New Linder Loop from Cabra Creet to North Star Charter (60-0438-05-01)0 100,000 200,000
Trunk Line frm Resv to Beacon Lt Hwy 0 0 0
Extend Water Lines (60-0438-05-00)0 0 0
Late Comer's Cost Reimbursement, DA (60-0438-06-00)0 0 0
WCE Reimbursement, Development Agreement (60-0439-01-00)0 0 0
Well House Construction (60-0434-80-00)0 5,000 17,500
Update Water Master Plan (60-0438-10-00)25,000 40,000 40,000
Update Water Mapping Records (60-0438-10-01)0 25,000 0
Operation/Compliance Plan Update (60-0438-12-00)0 0 0
Vehicle, 1 new truck (60-0438-13-00)0 0 30,000
TOTAL CAPITAL EXPENDITURES:$61,300 $253,000 $394,400
TOTAL RESERVE FUNDS:$536,326 $32,515 $20,000
TOTAL RESTRICTED FUNDS:$121,400 $153,200 $263,662
TOTAL FIXED OPERATING COSTS:$676,356 $711,353 $838,242
TOTAL CAPITAL EXPENDITURES:$61,300 $253,000 $394,400
TOTAL WATER FUND BUDGET:$1,395,382 $1,150,068 $1,516,304
WATER FUND FY 14/15
CITY COUNCIL BUDGET MEETING 7/22/14
Major Objects and Subobjects
FY 14/15
Projected Line item cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
REVENUE
CARRY OVER (60-0390-00-00)$363,641 FY 13/14 $465,184
RESERVE FUNDS:
Reserve for Water System R&M (60-0346-57-00)32,515 DO NOT USE
32,515 $45930 12/13 - no funds in reserve, all planned for projects
Reserve for Equipment & Building Replacement (60-0346-58-00)5,550
5,550 $43480 12/13 - no funds in reserve, all planned for projects
TOTAL RESERVE FUNDS:$38,065
RESTRICTED FUNDS REVENUE:
METER SETS:
*Hook-Up Fees-City ($850 each)(Based on 50 Connections) (60-0346-60-00)0 DO NOT USE
0
Carry Forward from previous fiscal years (60-0346-59-01)358,662 DO NOT USE
358,662 110,700 prior plus 184,962.63 from Syringa plus 63,000 from HCR
Supply Trunk Line fee (STL) (60-0346-59-00)105,000 DO NOT USE
105,000 May be some in cash and some in trade, estimating 50 at full price
TOTAL STL FEES:$463,662
DEQ LOAN FUNDS:
DEQ Loan Funds 0 DO NOT USE
0 No new loans - thank goodness
TOTAL DEQ LOAN FUNDS:$0 DO NOT USE
TOTAL RESTRICTED FUNDS REVENUE $463,662
REVENUE:
*Hook-Up Fees-City ($891 each)(Based on 75 New Connections)(60-0346-60-00)67,275 DO NOT USE
67,275 Estimating 75 new customers (7 mo average, conservative estimate,
Proposed rate increase
Misc Revenue - Water Sys Insp, Reimburseables (60-0383-01-00)0 DO NOT USE
0 Nothing expected
Misc Revenue - Eng Plan Rev, Reimburseables (60-0383-02-00)0 DO NOT USE
0 Nothing expected
Misc Revenue - Attorney, Reimburseables (60-0383-04-00)0 DO NOT USE
0 Nothing expected
Water Construction Equivalency (WCE) Fees (60-0355-01-00)20,000 DO NOT USE
10 New Homes X $400.00 20,000 Estimating 50 homes not in Legacy or Eaglefield (which are not subject to WCE)
Late Comer's Fee (Development Agreement) (60-0346-62-00)0 DO NOT USE
0 Nothing expected
Contributed Capital Improvements (60-0350-01-00)0 DO NOT USE
0 Nothing expected
Billing Revenue (60-0347-01-00)357,001 DO NOT USE
357,001 Avg $29,275/mo for 7 months Cons/base/WSF (Incl proposed rate increase)
Other Revenue (60-0347-02-00)4,920 DO NOT USE
4,920 ACH fee and App Fee avg $410/mo for 7 months
Reconnect Fees (60-0347-03-00)600 DO NOT USE
600 Shut off fees for del, approx $50/mo
Delinquent Fees (60-0347-04-00)7,200 DO NOT USE
7,200 Customers who pay late by 45 plus days, Avg $600/mo
Miscellaneous Revenue (60-347-05-00)500 DO NOT USE
500 Ret checks, recycling meter parts, misc
System Enhancement Fee (60-0347-06-00)192,000 DO NOT USE
192,000 Monthly billing @ approx $16k/mo
Bank Interest (60-0371-25-00)1,440 DO NOT USE
1,440 Avg $120/mo for 7 months, est $120 @ 12 mos
TOTAL REVENUE:$650,936
TOTAL WATER FUND REVENUE $1,516,304
EXPENDITURES
RESERVE FUNDS:
Reserve for Water System R&M (60-0438-02-00)5,000 DO NOT USE
5,000 FY 11/12 $45,930 + $227,802; FY 13/14 $32,515
Reserve for Equipment & Building Replacement (60-0438-03-00)5,000 DO NOT USE
5,000 FY 11/12 $43,480 + $204,114
Reserve for Emergency Replacement Items (60-0438-18-00)10,000 DO NOT USE
10,000 To try to build up an emergency replacement account, pumps, generators, etc
Reserve for Capital Meter Replacement (60-0438-09-00)0 DO NOT USE
0 I have this listed in capital expenditures
TOTAL MISCELLANEOUS RESERVE:$20,000
RESTRICTED FUNDS EXPENDITURES
METER SETS:
Meter Sets (New) (60-0438-08-00)0 DO NOT USE
0
TOTAL METER SETS:$0
STL FEES (SUPPLY TRUNK LINE):
Water System Expansion - STL Fees (60-0437-01-00)238,662 DO NOT USE
238,662 Capital improvements to water pipes & lines, (Cabra Creek loop listed out below)
to match proposed CO and revenue
Capital Expenditures (60-0437-02-00)0 DO NOT USE
0
Refund of STL Fees (60-0437-03-00)25,000 DO NOT USE
25,000 Just in case we have a refund
TOTAL STL FEES:$263,662
DEQ LOAN FUNDS:
Administrative (60-0435-01-00)0 DO NOT USE
0
Engineering Fees (60-0435-02-00)0 DO NOT USE
0
TOTAL DEQ LOAN FUNDS:$0
TOTAL RESTRICTED FUND EXPENDITURES:$263,662
PERSONNEL:
Salaries - Full Time (60-0433-10-00) 196,175 Budget 1/2 year for new water sup; one PT labor w/P&R; 2 operator; one office
Part Time (60-0433-10-01)27,246 3% COLA
On-Call Time (60-0433-10-02)6,000
Overtime (60-0433-11-00)5,500
FICA (60-0433-21-00)17,971
PERSI (60-0433-22-00)24,915
HRA Admin Fee (60-0433-23-01)120
HRA Billing-Premium Reimbursement (60-0433-23-00)4,049
Insurance (60-0433-25-00)48,904
Work Comp (60-0433-24-00-00)6,243
TOTAL PERSONNEL:$337,123
OPERATIONS & MAINTENANCE:
Meter Sets (New Customers) (60-0438-08-00)24,375 DO NOT USE
24,375 Estimating 75 new customers (7 month average, conservative estimate) $325 ea
Office Supplies (60-0434-15-00)874 DO NOT USE
874 General office supplies
Telecommunications / SCADA (60-0434-19-00)7,400 DO NOT USE
7,400 Cell, office, annual scada ($4200)
Advertising and Publications (60-0434-20-00)500 DO NOT USE
500
Travel-Meetings-Education (60-0434-22-00)3,900 DO NOT USE
3,900 IBOL, ICCTFOA, Continuing Ed
Dues and Subscriptions (60-0434-23-00)2,200 DO NOT USE
2,200 ICCTFOA, AWWA, IRWA
Mtnc Equip (computers/copiers) & Software Support (60-0434-25-00)4,300 DO NOT USE
4,300 Caselle, Tokay, Handheld
Tools & Equipment (60-0434-26-00)5,000 DO NOT USE
5,000 Tools, flush boxes, ladders, barricades, etc
Miscellaneous (60-0434-26-01)4,500 DO NOT USE
4,500
Postage (60-0434-27-00)100 DO NOT USE
100
Liability Insurance (60-0434-41-00)4,100 DO NOT USE
4,100 Same as last year
Sub-Total Operations & Maintenance:$57,249
OPERATIONS & MAINTENANCE Con't:
Utilities - Security Systems (60-0434-52-02)0 DO NOT USE
0 NA
Public Drinking Water Fees (60-0434-53-01)6,400 DO NOT USE
6,400 Pass thru DEQ Fee
Permits and Fees (60-0434-53-03)1,500 DO NOT USE
1,500 Ask Bruce for water #'s, ACHD fees
Water Repair and Maintenance (lines,meters,etc) (60-0434-58-00)16,000 DO NOT USE
16,000
Water Repair and Maintenance (pumps,wells,chemical) (60-0434-58-01)16,000 DO NOT USE
16,000
Chemicals (60-0434-59-00)6,500 DO NOT USE
6,500 Chlorine, aqua mag, etc
Power (60-0434-60-00)35,000 DO NOT USE
35,000
Uniforms/Laundry (60-0434-68-00)1,500 DO NOT USE
1,500
Testing - weekly, monthly, quarterly, annual (60-0435-56-00)7,000 DO NOT USE
7,000
Sub-Total Operations & Maintenance:$89,900
Total Operations & Maintenance $147,149
CONTRACTS AND AGREEMENTS
Engineering Services (60-0434-42-00)25,000 DO NOT USE
25,000 $2000/month aside from projects
Legal Services (60-0434-42-01)25,000 DO NOT USE
25,000
Misc Legal Services (60-0434-42-02)50,000 DO NOT USE
50,000 Water right development, processing, permitting, hydrology work - per BMS
Contract Services (Repair) (60-0434-43-01)25,000 DO NOT USE
25,000
Dig Line (60-0434-44-00)1,320 DO NOT USE
1,320 $110/mo
Auditor Services (60-0434-45-00)1,200 DO NOT USE
1,200
Billing Services (60-0434-47-00)13,100 DO NOT USE
13,100 1600 customers @.68 x 12 months, rounded up
Work Flow Management Software (60-000-00-00) NEW 1,350 DO NOT USE
1/2 share with Facilities 1,350 Facility Dude approx $5400 annual, water participation 25%
Shop Lease (60-0434-50-00)9,700 DO NOT USE
1/2 share with Facilities 9,700
Shop Utilities (60-0434-50-01)1,300 DO NOT USE
1/2 share with Facilities 1,300
DEQ/State Revolving Loan Payment (60-0436-01-00)182,000 DO NOT USE
182,000
TOTAL CONTRACTS AND AGREEMENTS:$334,970
VEHICLE OPERATIONS - LEASES
Fuel and Lubricants (60-0420-01-00)15,000 DO NOT USE
15,000
Vehicles Repair and Maintenance (60-0420-03-00) (60-0434-24-00)4,000 DO NOT USE
4,000
TOTAL VEHICLE OPERATIONS - LEASES:$19,000
FIXED OPERATING COSTS
Personnel $337,123
Operations and Maintenance $147,149
Contracts and Agreements $334,970
Vehicle Operations - Leases $19,000
TOTAL FIXED OPERATING COSTS:$838,242
CAPITAL OUTLAY:
Equipment - Computers & etc. (60-0438-01-00)4,400 DO NOT USE
4,400 Line Locator $3200 generator $1200
Vehicle (60-0434-77-00) 1 Service Vehicle 0 DO NOT USE
0
Meter Replacement Program 100 per year (60-0438-09-00) 32,500 DO NOT USE
32,500 100 manual reads replaced with radio reads per year @$525 ea
Capital Construction Projects (60-0438-11-00)70,000 DO NOT USE
70,000 Partner on buiding with P&R, initial rough estimate
New Floating Feather Loop-Legacy (60-0438-05-00)0 DO NOT USE
0
New Linder Loop from Cabra Creet to North Star Charter (60-0438-05-01)200,000 DO NOT USE
200,000 Water quality loop, STL Funds, early estimate is $192K
Trunk Line frm Resv to Beacon Lt Hwy 0 DO NOT USE
0 NA
Extend Water Lines (60-0438-05-00)0 DO NOT USE
0 NA
Late Comer's Cost Reimbursement, DA (60-0438-06-00)0 DO NOT USE
0 NA
WCE Reimbursement, Development Agreement (60-0439-01-00)0 DO NOT USE
0 None at this time, none expected
Rate Study (60-0000-00-00) NEW 17,500 DO NOT USE
17,500 To align ou rates with the needs of our system & themarket, two estimates, averaged
Update Water Master Plan (60-0438-10-00)40,000 DO NOT USE
40,000 For the balance of the plan
Update Water Mapping Records (60-0438-10-01)0 DO NOT USE
0 We need to do this in the near future but not this year
Well House Construction (60-0434-80-00)0 DO NOT USE
0
Vehicle, 1 new truck (60-0438-13-00)30,000 DO NOT USE
30,000 New truck and toolboxes etc
TOTAL CAPITAL EXPENDITURES:$394,400
TOTAL RESERVE FUNDS:$20,000
TOTAL RESTRICTED FUNDS:$263,662
TOTAL FIXED OPERATING COSTS:$838,242
TOTAL CAPITAL EXPENDITURES:$394,400
TOTAL WATER FUND EXPENDITURES:$1,516,304
Library Department Budget FY 2014/2015
CITY COUNCIL BUDGET MEETING 7/22/14
Major Objects and Subobjects
FY 12/13
Budget
FY 13/14
Budget
FY 14/15
Budget
REVENUE
RESERVE FUND: (06-0390-01-00) $205,695 $205,695 $291,319
OPERATING REVENUES:
Carry Forward (06-0390-00-00)$68,000 $85,624 $20,725
Property Tax Funds (06-0356-00-00)$745,482 $936,160 $976,259
OTHER REVENUES
Penalty & Interest Property Taxes (06-0356-01-00)4,000 4,000 2,400
Boise Library Reimbursement (06-0357-00-00)2,212 0 0
Ada Community Library Reimbursement (06-0357-01-00)11,036 0 0
Fines, Fees (06-0361-20-00)40,800 28,000 12,000
Copy Machine Revenue (06-0361-21-00)500 500 1,500
Zions Interest (06-371-25-00)1,500 500 250
Miscellaneous (06-0379-00-00)500 200 200
TOTAL OTHER REVENUE $60,548 $33,200 $16,350
RESTRICTED FUNDS
Circulation Equipment Replacement* (06-0380-01-00)36000 0 0
Automated Materials Handling Sys (06-0462-03-00)0 0 20,000
Grants, Gifts, Memorials (06-0380-02-00)* 2552 1293 2,145
*PT Pass Through TOTAL RESTRICTED FUNDS $38,552 $1,293 $22,145
REVENUE SUMMARY
RESERVE FUND $205,695 $205,695 $291,319
TOTAL CARRY FORWARD $68,000 $85,624 $20,725
TOTAL PROPERTY TAX REVENUE $745,482 $936,160 $976,259
OTHER REVENUE $60,548 $33,200 $16,350
RESTRICTED FUND $38,552 $1,293 $22,145
TOTAL LIBRARY FUND REVENUE:$1,118,277 $1,261,972 $1,326,798
EXPENDITURES
RESERVE FUND-1ST QTR EXPENDITURES (06-0410-01-00)$205,695 $291,319 $291,319
CARRY FORWARD - EXPENDITURES (06-0411-01-00)$5,000 $0 $0
PERSONNEL:
Salaries (Full-Time) (06-0461-10-00)362,329 375,684 386,899
Overtime Pay (06-0461-11-00)0 0 0
Salaries (Part-Time) (06-461-15-00)151,862 128,513 108,810
Relief (Part-Time) (06-0461-20-00)5,955 3,349 3,450
FICA (06-0461-21-00)39,791 38,571 38,186
PERSI (06-0461-22-00)38,488 43,392 44,687
HRA Billing Reimbursement (06-0461-23-00)10,296 10,575 11,000
COBRA Administration (06-461-23-01)216 288 288
Worker's Compensation (06-461-24-00)2,506 1,261 2,789
Health and Dental Insurance (06-0461-25-00)70,699 83,793 85,000
Unemployment Benefits (06-0461-28-00)9,575 3,871 0
Background check/testing (06-0461-29-00)300 500 1,000
5% Bonus + Benefits (06-0461-16-00)0 0 0
TOTAL PERSONNEL:$692,017 $689,797 $682,109
OPERATIONS & MAINTENANCE:
Programs, Audiovisual (06-0461-30-00)11,095 21,000 25,650
Children's Programing (06-0461-30-01)2,000 10,000 12,000
Adult Programming (06-0461-30-02)1,000 0 0
Office Supplies (06-0461-31-00)3,500 5,000 7,000
Credit Card Processing Fee (06-0461-31-00)0 0 1,300
Special Dept. Supp. (06-0461-32-00)11,000 13,000 13,000
Administrative Expenses (06-0461-33-00)500 500 5,000
Postage (06-0461-37-00)3,596 3,000 3,300
Advertising (06-0461-44-00)200 200 300
Outreach (06-0461-44-00)0 0 1,500
Printing and Signage (06-0461-45-00)450 450 500
Travel and Meetings (06-0461-47-00)100 5,000 5,000
Subscriptions/Memberships (06-0461-48-00)450 800 1,940
Periodicals (06-0461-48-01)6,300 6,500 7,118
OCLC/WorldCat/Cat Express) (06-0461-48-02)3,400 3,400 3,400
Subtotal Operations and Maintenance:$43,591 $68,850 $87,008
OPERATIONS AND MAINTENANCE CON'T:
Electronic Databases (06-0461-48-03)1,500 17,700 33,485
Personnel Training (06-0461-49-00)0 3,000 3,000
Supplies-Building (06-0461-50-02)800 800 800
Internet Service (06-0461-51-02)2,500 2,500 2,500
Utilities (06-0461-52-00)28,000 30,000 32,000
Internet Filtering (06-0461-53-00)225 1,250 3,747
Small Furniture Repair (06-0461-57-00)250 250 250
M&O Office Equipment (06-0461-58-00)24,200 17,913 23,455
Lynx System Maintenance (06-0461-58-01)14,500 14,500 15,400
Computer, equipment repair materials (06-0461-58-02)1,000 1,000 1,000
Debt-Collect (06-0461-58-03)2,500 2,000 2,000
Open Access (06-0461-62-00)100 150 150
Security System Monitoring (06-0461-62-01)800 900 900
Books, Adult and Child (06-0461-65-00)44,375 69,400 77,220
Miscellaneous (06-0461-69-00)500 500 500
Courier (06-0461-69-01)4,472 5,000 7,500
Software Automation (06-0461-74-01)4,500 4,500 4,500
Subtotal Operations and Maintenance:$130,222 $171,363 $208,407
TOTAL OPERATIONS & MAINTENANCE:$173,813 $240,213 $295,415
FIXED OPERATING COST SUMMARY
Personnel 692,017 689,797 682,109
Operations & Maintenance 173,813 240,213 295,415
TOTAL FIXED OPERATING COSTS:$865,830 $930,010 $977,524
CAPITAL EXPENDITURES
CAPITAL OUTLAY:
Capital, Equipment (06-0461-74-00)3,200 19,350 30,810
TOTAL CAPITAL OUTLAY:$3,200 $19,350 $30,810
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 3,200 19,350 30,810
TOTAL CAPITAL EXPENDITURES SUMMARY:$3,200 $19,350 $30,810
RESTRICTED FUNDS
Circulation Equipment Replacement* (06-0462-01-00)36,000 20,000 0
Automated Materials Handling System 0 0 25,000
Grants, Gifts, Memorials* (06-0462-02-00)2,552 1,293 2,145
TOTAL RESTRICTED FUNDS $38,552 $21,293 $27,145
TOTAL FIXED OPERATING COSTS:$865,830 $930,010 $977,524
TOTAL CAPITAL EXPENDITURES:$3,200 $19,350 $30,810
TOTAL RESTRICTED FUNDS:$38,552 $21,293 $27,145
TOTAL CARRY FORWARD EXPENDITURES $5,000 $0 $0
TOTAL LIBRARY RESERVE FUND:$205,695 $291,319 $291,319
TOTAL EXPENDITURES:$1,118,277 $1,261,972 $1,326,798
LIBRARY YF 14/15 BUDGET
CITY COUNCIL BUDGET MEETING 7/22/14
Major Objects and Subobjects FY 14/15 Line item cost Working Area for all Detailed Calculations - PLEASE SHOW
YOUR ASSUMPTIONS
REVENUE
RESERVE FUND: (06-0390-01-00) 291,319
Carry Forward (06-0390-00-00)20,725 DO NOT USE
20,725
Property Tax Funds (06-0356-00-00)1,026,259 DO NOT USE
-50,000 -50,000 CC 6/30/14 reduce Budget by $50,000
TOTAL PROPERTY TAX FUNDS 976,259
OTHER REVENUES
Penalty & Interest Property Taxes (06-0356-01-00)2,400 DO NOT USE
2,400
Boise Library Reimbursement (06-0357-00-00)0 DO NOT USE
0
Ada Community Library Reimbursement (06-0357-01-00)0 DO NOT USE
0
Fines, Fees (06-0361-20-00)12,000 DO NOT USE
12,000
Copy Machine Revenue (06-0361-21-00)1,500 DO NOT USE
1,500
Bank Interest (06-371-25-00)250 DO NOT USE
250
Miscellaneous (06-0379-00-00)200 DO NOT USE
200
TOTAL OTHER REVENUE 16,350
RESTRICTED FUNDS
Circulation Equipment Replacement* (06-0380-01-00)0 DO NOT USE
Automated Materials Handling System 20,000 DO NOT USE
20,000
Grants, Gifts, Memorials (06-0380-02-00)2,145 DO NOT USE
2,145
TOTAL RESTRICTED FUNDS:22,145
REVENUE SUMMARY
RESERVE FUND 291,319
CARRY FORWARD 20,725
PROPERTY TAX REVENUE 976,259
OTHER REVENUE 16,350
RESTRICTED FUNDS 22,145
TOTAL LIBRARY FUND REVENUE:1,326,798
EXPENDITURES
Reserve Fund 1st Qtr Expenditures(06-0410-01-00)291,319 291,319
CARRY FORWARD - EXPENDITURES (06-0411-01-00)0 DO NOT USE
PERSONNEL:
Salaries (Full-Time) (06-0461-10-00)386,899 386,899
Overtime Pay (06-0461-11-00)0 0
Salaries (Part-Time) (06-461-15-00)108,810 108,810
Relief (Part-Time) (06-0461-20-00)3,450 3,450
FICA (06-0461-21-00)38,186 38,186
PERSI (06-0461-22-00)44,687 44,687
HRA Billing Reimbursement (06-0461-23-00)11,000 11,000
COBRA Administration (06-461-23-01)288 288
Worker's Compensation (06-461-24-00)2,789 2,838
Health and Dental Insurance (06-0461-25-00)85,000 85,000
Unemployment Benefits (06-0461-28-00)0 0
Background check/testing (06-0461-29-00)1,000 1,000
5% Bonus + Benefits (06-0461-16-00)0 0
TOTAL PERSONNEL:682,109 682,158
OPERATIONS & MAINTENANCE:
Programs, Audiovisual (06-0461-30-00)25,650 DO NOT USE
25,650
Children's Programing (06-0461-30-01)12,000 DO NOT USE
12,000
Adult Programming (06-0461-30-02)0 DO NOT USE
0
Office Supplies (06-0461-31-00)7,000 DO NOT USE
7,000
Credit Card Processing Fee (06-0461-31-00)1,300 DO NOT USE
1,300
Special Dept. Supp. (06-0461-32-00)13,000 DO NOT USE
13,000
Administrative Expenses (06-0461-33-00)5,000 DO NOT USE
5,000
Postage (06-0461-37-00)3,300 DO NOT USE
3,300
Advertising (06-0461-44-00)300 DO NOT USE
300
Outreach (06-0461-44-00)1,500 DO NOT USE
1,500
Printing and Signage (06-0461-45-00)500 DO NOT USE
500
Travel and Meetings (06-0461-47-00)5,000 DO NOT USE
5,000
Subscriptions/Memberships (06-0461-48-00)1,940 DO NOT USE
1,940
Periodicals (06-0461-48-01)7,118 DO NOT USE
7,118
OCLC/WorldCat/Cat Express) (06-0461-48-02)3,400 DO NOT USE
3,400
Electronic Databases (06-0461-48-03)33,485 DO NOT USE
33,485
Personnel Training (06-0461-49-00)3,000 DO NOT USE
0 3,000
Supplies-Building (06-0461-50-02)800 DO NOT USE
800
Internet Service (06-0461-51-02)2,500 DO NOT USE
2,500
Utilities (06-0461-52-00)32,000 DO NOT USE
32,000
Subtotal Operations and Maintenance:$158,793
OPERATIONS AND MAINTENANCE CON'T:
Internet Filtering (06-0461-53-00)3,747 DO NOT USE
3,747
Small Furniture Repair (06-0461-57-00)250 DO NOT USE
250
M&O Office Equipment (06-0461-58-00)23,455 DO NOT USE
23,455
Lynx System Maintenance (06-0461-58-01)15,400 DO NOT USE
15,400
Computer, equip repair materials (06-0461-58-02)1,000 DO NOT USE
1,000
Debt-Collect (06-0461-58-03)2,000 DO NOT USE
2,000
Open Access (06-0461-62-00)150 DO NOT USE
150
Security System Monitoring (06-0461-62-01)900 DO NOT USE
900
Books, Adult and Child (06-0461-65-00)77,220 DO NOT USE
77,220
Miscellaneous (06-0461-69-00)500 DO NOT USE
500
Courier (06-0461-69-01)7,500 DO NOT USE
7,500
Software Automation (06-0461-74-01)4,500 DO NOT USE
4,500
Subtotal Operations and Maintenance:136,622
TOTAL OPERATIONS & MAINTENANCE:295,415 DO NOT USE
FIXED OPERATING COST SUMMARY
Personnel 682,109 682,158
Operations & Maintenance 295,415 295,415
TOTAL FIXED OPERATING COSTS:977,524
RESTRICTED FUNDS
Circulation Equip Replacement* (06-0462-01-00)0 DO NOT USE
0
Automated Materials Handling Sys (06-0462-03-00)25,000 DO NOT USE
25,000
Grants, Gifts, Memorials (06-0462-02-00)2,145 DO NOT USE
2,145
TOTAL RESTRICTED FUNDS:27,145 DO NOT USE
CAPITAL EXPENDITURES
CAPITAL OUTLAY:
Capital, Equipment (06-0461-74-00)30,810 DO NOT USE
30,810
TOTAL CAPITAL OUTLAY:30,810 DO NOT USE
CAPITAL EXPENDITURES SUMMARY
Capital Outlay 30,810
TOTAL CAPITAL EXPENDITURES SUMMARY:30,810
TOTAL FIXED OPERATING COSTS:977,524
TOTAL RESTRICTED FUNDS:27,145
TOTAL CAPITAL EXPENDITURES:30,810
TOTAL CARRY FORWARD EXPENDITURES 0
TOTAL LIBRARY RESERVE FUND:291,319
TOTAL EXPENDITURES BUDGET:1,326,798
MUSEUM FY 2013/2014
CITY COUNCIL BUDGET MEETING 7/22/14
Major Objects and Subobjects
FY 12/13
Budget
FY 13/14
Budget
FY 14/15
Budget
REVENUE
Funding Fom General Fund (07-0316-12-00)$31,695 $41,580 $49,858
OTHER REVENUE:
Contributions/Donations (07-0376-00-00)0 0 50
Misc Revenue (07-0379-00-00)0 0 50
Fund Raising (07-0379-00-01)0 0 0
Arcadia Book Sales (07-0379-00-00)0 700 600
Gift Shop Sales (07-0380-00-00)0 0 300
OTHER REVENUE TOTAL:$0 $700 $1,000
TOTAL REVENUE:$31,695 $42,280 $50,858
MUSEUM EXPENDITURES
PERSONNEL:
Salaries - Full Time (07-0420-10-00)0 0 34,107
Salaries - Part Time (07-0420-15-00)14,560 22,495 0
FICA (07-0420-21-00)1,114 1,721 3,939
PERSI (07-0420-22-00)0 2,598 2,609
Work Comp (07-0420-24-00)61 56 143
Health Insurance (07-0420-25-00)0 0 0
HRA Billing - Premium Reimbursement (07-0420-03-00)0 0 0
Cobra Administration Fee (07-0420-23-01)0 0 0
TOTAL PERSONNEL:$15,735 $26,870 $40,798
EDUCATION:
Museum Association Memberships (07-0461-02-00)200 200 300
Reference Materials (07-0461-01-00)100 100 0
Conferences & Seminars (07-0461-03-00)800 800 500
Travel & Per Diem (07-0461-04-00)0 0 1,200
TOTAL EDUCATION:$1,100 $1,100 $2,000
Major Objects and Subobjects
FY 12/13
Budget
FY 13/14
Budget
FY 14/15
Budget
ADMINISTRATION
Office Supplies (07-0462-31-00)1,000 800 1,000
Archival Supplies (07-0462-32-00)1,200 1,000 500
Publicity-Printing (07-0462-33-00)600 600 600
Software & Support (07-0462-10-00)200 200 200
Utilities (07-0462-52-00)3,500 3,500 0
Storage Unit Rent (07-0462-15-00)1,010 1,010 1,010
Museum Programs (07-0462-68-00)100 200 400
Research Materials (07-0462-34-00)200 100 100
Miscellaneous (07-0462-69-00)200 200 200
Arcadia Book Purchases (07-0462-73-00)0 600 600
TOTAL ADMINISTRATION:$8,010 $8,210 $4,610
EXHIBITS:
Exhibit Items (07-0463-02-00)100 200 400
Display Supplies (07-0463-01-00)750 1,500 1,000
Exhibit Construction (07-0463-03-00)1,500 1,000 1,000
TOTAL EXHIBITS:$2,350 $2,700 $2,400
PROGRAMS:
Volunteer Appreciation (07-0464-07-00)0 100 300
Gift Shop Supplies (07-0464-08-00)0 200 400
TOTAL PROGRAMS:$0 $300 $700
CAPITAL OUTLAY:
Capital Expenditures-Equipment (07-0466-74-00)0 1,500 0
Capital Exp-Furniture (Office) (07-0466-74-01)5,000 1,600 350
TOTAL CAPITAL OUTLAY:$5,000 $3,100 $350
TOTAL EXPENDITURES:$32,195 $42,280 $50,858
MUSEUM FY 2014/2015
CITY COUNCIL BUDGET MEETING 7/22/14
Major Objects and Subobjects FY 14/15
Line item
cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
REVENUE
Funding Fom General Fund (07-0316-12-00)49,858 DO NOT USE
49,858
TOTAL FUNDING FROM GENERAL FUND:$49,858
OTHER REVENUE:
Contributions/Donations (07-0376-00-00)50 DO NOT USE
50Misc Revenue (07-0379-00-00)50 DO NOT USE
50Fund Raising (07-0379-00-01)0 DO NOT USE
0Arcadia Royalities (07-0379-00-02)600 DO NOT USE
600Gift Shop Sales (07-0380-00-00)300 DO NOT USE
300
OTHER REVENUE TOTAL:$1,000
TOTAL REVENUE:$50,858
MUSEUM EXPENDITURES
PERSONNEL:
Salaries - Full Time (07-0420-10-00)34,107 FY 14/15 Full Time 40 hr/wk @ $15.92 hr - FY 13/14 Permanent Part Time 30 hr/wk @ $14.42 hr
FICA (07-0420-21-00)2,609 3% COLA
PERSI (07-0420-22-00)3,939 FY 14/15 - proposing full time - 40 hr/wk - $15.92 per hr. FY 13/14 30 hr/wk - $14.42 per/hr
Work Comp (07-0420-24-00)143 Prior to being hired as the Coordinator Alana volunteered at the Museum for 2 1/2 years
Health Insurance (07-0420-25-00)0 Alana was hired as the Museum Coordinator in 2012 - part time - 20 hr/wk
HRA Billing - Premium Reimbursement (07-0420-03-00)0 FY 13/14 Alana is permanent part time - 30 hr/wk
Cobra Administration Fee (07-0420-23-01)0 Currently Alana is supervising 3 volunteers
TOTAL PERSONNEL:$40,798 Alana has an A.S. in Social Science & will have a Bachelors for Art History Degree in one more yr
EDUCATION:
Museum Association Memberships (07-0461-02-00)300 DO NOT USE
300 Annual Dues have risen slightly this year, I adjusted accordinglyReference Materials (07-0461-01-00)0 DO NOT USE
0Conferences & Seminars (07-0461-03-00)500 DO NOT USE
500 For 14/15 FY, I have seperated out the conference expenses and travel espenses. This year, ITravel & Per Diem (07-0461-04-00)1,200 DO NOT USE went over my budget for travel and accomendations, I adjusted accordingly. Conferences and
1,200 Seminars are an excellent way to keep up on the new trends of museum studies and for me to
TOTAL EDUCATION:$2,000 learn as much as I can, while keeping our museum professional
Major Objects and Subobjects FY 14/15
Line item
cost Working Area for all Detailed Calculations - PLEASE SHOW YOUR ASSUMPTIONS
ADMINISTRATION
Office Supplies (07-0462-31-00)1,000 DO NOT USE
1,000 A slight increase in office supplies. Archival Supplies (07-0462-32-00)500 DO NOT USE
500Publicity-Printing (07-0462-33-00)600 DO NOT USE
600Software & Support (07-0462-10-00)200 DO NOT USE
200Utilities (07-0462-52-00)0 DO NOT USE
0 Moved to Facilities Budget Storage Unit Rent (07-0462-15-00)1,010 DO NOT USE
1,010Museum Programs (07-0462-68-00)400 DO NOT USE
400 Fall Fesitval was a huge success last year - additional funds needed to expand the eventResearch Materials & Museum Library (07-0462-34-00)100 DO NOT USE
100Miscellaneous (07-0462-69-00)200 DO NOT USE
200
Arcadia Book Purchases (07-0462-73-00)600 DO NOT USE
600
TOTAL ADMINISTRATION:$4,610
EXHIBITS:
Exhibit Items (07-0463-02-00)400 DO NOT USE
400 Found the budget for 13/14 FY was short for exhibit items. I reallocated money from display
supplies, while overall dropping the budget for this category by $300Display Supplies (07-0463-01-00)1,000 DO NOT USE
1,000Exhibit Construction (07-0463-03-00)1,000 DO NOT USE
1,000
TOTAL EXHIBITS:$2,400
PROGRAMS:
Volunteer Appreciation (07-0464-07-00)300 DO NOT USE
300 Asking for an increase in volunteer apprecation. Last year, I was able to take the volunteers to a Christmas lunch, but took all the budget. Would like to increase to do more throughout the year.
Gift Shop Supplies (07-0464-08-00)400
400 Gift shop has really taken off, with the small amount I have been able to do. Would like to double
the budget to give the patrons more variety
TOTAL PROGRAMS:$700
CAPITAL OUTLAY:
Capital Expenditures-Equipment (07-0466-74-00)0 DO NOT USE
Capital Exp-Furniture (Office) (07-0466.74-01)350 DO NOT USE
350 Office chairs for the volunteer workstations
TOTAL CAPITAL OUTLAY:$350
TOTAL EXPENDITURES:$50,858
CULTURAL ARTS COMMISSION FUND FY 2014/2015
CITY COUNCIL BUDGET MEETING 7/22/14
REVENUE BY FUND, OBJECT, AND SUBOBJECT
FY 12/13
Budgeted
FY 13/14
Budgeted
FY 14/15
Budget
Carry Over (09-0390-00-00)$25,000 $10,000 $8,000
REVENUE:
**Amended Budget Revenue 0 6,524 0
Funding from General Fund (09-0347-09-00)29,500 0 20,900
Saturday Market (09-0347-08-00)2,900 35,000 35,000
Christmas Market (09-0347-06-00)1,500 1,500 1,000
REVENUE TOTAL:$33,900 $43,024 $56,900
OTHER REVENUE:
Poster Sales (09-0376-08-00)0 100 100
Gallery Maintence Fee (09-0376-11--00)0 0 500
Public Art Display (Sculptural Invitational) (09-0376-10--00)0 0 5,000
OTHER REVENUE TOTAL:$0 $100 $5,600
TOTAL REVENUE:$58,900 $53,124 $70,500
EXPENDITURES BY FUND, OBJECT, AND SUBOBJECT
FY 12/13
Budgeted
FY 13/14
Budgeted
FY 14/15
Budget
ACTIVITIES:
Eagle Fun Days (09-0463-07-00)3,000 3,000 2,500
Eagle Saturday Market (09-0463-02-00)25,000 6,661 7,000
Eagle Saturday Market Manager Fees (09-0463-02-01)0 18,339 18,500
Christmas Market (09-0463-15-00)1,500 1,500 1,000
TOTAL ACTIVITIES:$29,500 $29,500 $29,000
PUBLIC ART PROJECT:
**Public Art Display 0 6,524 20,000
Public Art Project (09-0463-05-00)27,900 15,600 10,000
TOTAL PUBLIC ART PROJECT:$27,900 $22,124 $30,000
Major Objects and Subobjects
FY 12/13
Budgeted
FY 13/14
Budgeted
FY 14/15
Budget
GRANTS:
Performing Arts Grant (09-465-03-00)0 0 10,000
TOTAL MISCELLANEOUS:$0 $0 $10,000
MISCELLANEOUS:
Office Supplies (09-0463-11-00)300 300 300
Community Outreach (09-0463-12-00)1,200 1,200 1,200
TOTAL MISCELLANEOUS:$1,500 $1,500 $1,500
TOTAL EXPENDITURES:$58,900 $53,124 $70,500
CULTURAL ARTS COMMISSION FUND FY 2014/2015
CITY COUNCIL BUDGET MEETING 7/22/14
REVENUE BY FUND, OBJECT, AND SUBOBJECT FY 14/15 Line item cost Working Area for all Detailed Calculations
Carry Over (09-0390-00-00)$8,000
REVENUE:
**Amended Budget Revenue 0 DO NOT USE
0
Funding From General Fund (09-0347-09-00)20,900 DO NOT USE
20,900
Saturday Market (09-0347-08-00)35,000 DO NOT USE
35,000 annual
Christmas Market (09-0347-06-00)1,000 DO NOT USE
1,000 annual
REVENUE TOTAL:$56,900
OTHER REVENUE:
Poster Sales (09-0376-08-00)100 DO NOT USE
100
Gallery Maintence Fee (09-0376-11--00)500 DO NOT USE
500
Public Art Display (Sculptural Invitational) (09-0376-10--00)5,000 DO NOT USE
5,000
OTHER REVENUE TOTAL :$5,600
TOTAL REVENUE:$70,500
EXPENDITURES BY FUND, OBJECT, AND SUBOBJECT FY 14/15 Line item cost Working Area for all Detailed Calculations
ACTIVITIES:
Eagle Fun Days (09-0463-07-00)2,500 DO NOT USE
2,500 annual
Eagle Saturday Market (09-0463-02-00)7,000 DO NOT USE
7,000 summer season
Eagle Saturday Market Manager Fees (09-0463-02-01)18,500 DO NOT USE
18,500 summer season
Christmas Market (09-0463-15-00)1,000 DO NOT USE
1,000 annual
TOTAL ACTIVITIES:$29,000
PUBLIC ART PROJECT:
Public Art Display (Sculptural Invitational) (09-463-16-00)20,000 DO NOT USE
20,000 Outdoor Art Show
Public Art Project (09-0463-05-00)10,000 DO NOT USE
10,000 Sculpture purchase, new project, etc.
TOTAL PUBLIC ART PROJECT:$30,000
GRANTS:
Performing Arts Grant (09-465-03-00)10,000 DO NOT USE
10,000 Grants to support performing arts in Eagle like the
Philharmonic Pops concert series, EPA Nutcracker
performance, free summer concerts, etc.
TOTAL GRANTS:$10,000
MISCELLANEOUS:
Office Supplies (09-0463-11-00)300 DO NOT USE
300
Community Outreach (09-0463-12-00)1,200 DO NOT USE
1,200
TOTAL MISCELLANEOUS:$1,500
TOTAL EXPENDITURES:$70,500
FY 14/15 GENERAL OBLIGATION BOND FUND - LIBRARY
CITY COUNCIL BUDGET MEETING 7/22/14
REVENUE
BUDGETED BUDGET
Major Objects FY 13/14 FY 14/15 %
Carry Over (04-0390-00-00)$24,450 $29,258 20%
OTHER REVENUE:
Property Taxes (04-0311-10-00)224,350 220,434 -2%
Penalty/Interest Property Taxes (04-0319.00)1,300 1,000 -23%
BOC Interest (04-0371-25-000)150 100 100%
TOTAL OTHER REVENUE:225,800 221,534 -2%
TOTAL REVENUE:$250,250 $250,792 0%
EXPENDITURES
BUDGETED BUDGET
Major Objects and Subobjects FY 13/14 FY 14/15 %
Principal Bond Payment (04-0480-81-00)190,000 200,000 5%
Interest Payment on Bond (04-0480-82-00)41,000 31,500 -23%
Reserve Fund (1/12th of annual pmt) (04-0480-8 19,250 19,292 0%
BNY Mellon-Paying Agent Fee (04-0480-84-00)0 0 0%
TOTAL EXPENDITURES:$250,250 $250,792 0%
FY 14/15 GENERAL OBLIGATION BOND FUND - CITY HALL
CITY COUNCIL BUDGET MEETING 7/22/14
REVENUE
BUDGETED BUDGET
Major Objects FY 13/14 FY 14/15 %
Carry Over (54-0390-00-00)$0 $0 0%
TRANSFER FROM GENERAL FUND:
General Fnd Transfer - Bond Payment (54-0399-01-00)105,438 103,100 0%
OTHER REVENUE:
Property Taxes (54-0311-10-00)0 0 0%
Penalty/Interest Property Taxes (54-0311-11-00)0 0 0%
Bank Interest (54-0371-10-000)0 0 0%
TOTAL OTHER REVENUE:0 0 0%
TOTAL REVENUE:$105,438 $103,100
EXPENDITURES
BUDGETED BUDGET
Major Objects and Subobjects FY 13/14 FY 14/15 %
Principal Bond Payment (54-0480-81-00)55,000 60,000 0%
Interest Payment on Bond (54-0480-82-00)50,088 43,100 0%
Reserve Fund (1/12th of annual pmt) (54-0480-83-00)0 0%
BNY Mellon-Paying Agent Fee (54-0480-84-00)350 0%
TOTAL EXPENDITURES:$105,438 $103,100 0%
TREE FUND FUND FY 14/15
CITY COUNCIL BUDGET MEETING 7/22/14
REVENUE
BUDGET BUDGET
Major Objects FY 13/14 FY 14/15 %
Carry Over (50-0309-0100)$20,714 $20,714 0%
REVENUE:
Developer Payments (50-0390-01-00)0 0 100%
TOTAL REVENUE: $0 $0 100%
TOTAL TREE FUND REVENUE:$20,714 $20,714 100%
EXPENDITURES
BUDGET BUDGET
Major Objects and Subobjects FY 13/14 FY 14/15 %
Tree Replacement Expenditures (50-0465-01-00)20,714 20,714 100%
TOTAL EXPENDITURES:$20,714 $20,714 100%
TOTAL TREE FUND EXPENDITURES:$20,714 $20,714 100%
STREAMSIDE FUND BUDGET FY 14/15
CITY COUNCIL BUDGET MEETING 7/22/14
REVENUE
BUDGETED BUDGET
Major Objects FY 13/14 FY 14/15 %
*Carry Over (51-0308-01-00)$5,000 $5,000 100%
TOTAL REVENUE: $5,000 $5,000 100%
TOTAL STREAMSIDE FUND REVENUE:$5,000 $5,000 100%
* Carry Over is from a Cash Surety-redeemed 10/13/06
EXPENDITURES
BUDGETED BUDGET
Major Objects and Subobjects FY 13/14 FY 14/15 %
Development of Streamside Pathway (51-0465-01-00)5,000 5,000 100%
TOTAL EXPENDITURES:$5,000 $5,000 100%
TOTAL STREAMSIDE FUND EXPENDITURES:$5,000 $5,000 100%
HISTORIC COMMISSION FUND FY 2014/2015
CITY COUNCIL BUDGET MEETING 7/22/14
Major Objects and Subobjects
FY 14/15
Projected
Line item
cost
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over (10-0390-00-00)$0
REVENUE:
Funding from General Fund (10-0316-12-00)8,000
8,000
Grants (10-0331-01-00)0
0
Contributions/Donations (10-0376-01-00)0
0
Miscellaneous Revenue (10-0379-01-00)0
0
Fund Raising (10-0379-02-00)0
0
OTHER REVENUE TOTAL:$8,000
TOTAL REVENUE:$8,000
Working Area for all Detailed Calculations - PLEASE SHOW YOUR
ASSUMPTIONS
EXPENDITURES BY FUND, OBJECT AND SUBOBJECT
ADMINISTRATION
Office Supplies (10-0462-01-00)100
100
Publicity-Printing (10-0462-02-00)150
150
Miscellaneous (10-0462-03-00)150
150
TOTAL ADMINISTRATION:$400
PROGRAMS
Archaeology/Preservation Month (10-0464-01-00)500
500
Country Christmas (10-0464-02-00)100
100
Educational Programs (10-0464-03-00)1,000
1,000
Walking Tour (10-0464-05-00)500
500
TOTAL ARTS EDUCATION:$2,100
GRANTS:
National Nomination 3,000
3,000
Historic Markers-Grant Matching Funds (10-0464-04-00)2,500
2,500
TOTAL CAPITAL EXPENDITURES:$5,500
TOTAL EXPENDITURES:$8,000
EAGLE ECONOMIC DEVELOPMENT FUND FY 14/15
CITY COUNCIL BUDGET MEETING 7/22/14
Major Objects and Subobjects FY 14/15
Line item
cost
Working Area for all Detailed Calculations - PLEASE SHOW YOUR
ASSUMPTIONS
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over $0
REVENUE:
Donations-Economic Development (53-0308-01-00)100,000 DO NOT USE
100,000 This Fund was established by Resolution 12-12 adopted by City Council on
April 10, 2012. This fund was established to effectively manage donated
OTHER REVENUE TOTAL:$100,000 DO NOT USE funds for Economic Development Outreach Projects and Programs
TOTAL REVENUE:$100,000
EXPENDITURES BY FUND, OBJECT AND SUBOBJECT
PROGRAMS
Programs-Economic Development (53-0465-01-00)50,000 DO NOT USE
50,000
TOTAL PROJECTS:$50,000 DO NOT USE
PROJECTS
Projects-Economic Development (53-0465-02-00)50,000 DO NOT USE
50,000
TOTAL PROGRAMS:$50,000 DO NOT USE
TOTAL EXPENDITURES:$100,000