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Service Solicited - 2016 - Kittelson & Associates, Inc - Transp & circulation Chapter for comp planPROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EAGLE, IDAHO AND KITTELSON & ASSOCIATES, INC. THIS AGREEMENT is made and entered into as of this 14 day of JU-1*X , 2016, by and between THE CITY OF EAGLE, an Idaho municipal corporation ("hereinafter referred to as "CITY"), and KITTELSON & ASSOCIATES, INC., an Idaho corporation (hereinafter referred to as "KITTELSON"). Collectively the City and Kittelson shall be referred to as "the Parties". RECITALS WHEREAS, the CITY is a municipal corporation duly organized and existing under the laws of the State of Idaho; and WHEREAS, pursuant to Idaho Code §50-301 et seq., the CITY is empowered to contract and be contracted with; and WHEREAS, the CITY desires to amend the City's comprehensive plan, specifically the Transportation and Circulation Chapter; and, WHEREAS, the CITY recognizes Kittelson as having the necessary qualifications, experience and capabilities to prepare a transportation and circulation chapter for the City's comprehensive plan. NOW, THEREFORE, for the consideration recited herein below, the CITY and KITTELSON enter this Agreement according to the following terms and conditions: 1. Appointment of Contractor. Kittelson & Associates, Inc., 101 S Capitol Boulevard, suite 301, Boise, Idaho 83702 shall be appointed contractor for Transportation and Circulation Plan for the City of Eagle subject to the terms of this Agreement. 2. The Scope of Work. Kittelson shall provide services as follows: a. Kittelson shall research and prepare an update to the Transportation Chapter for the Eagle Comprehensive Plan. The goal is to draft an updated, Eagle -specific Transportation and Circulation Chapter for inclusion in the City's comprehensive plan update process "Eagle is Home: Healthy, Optimistic, Multi -faceted, and Economically viable." The chapter should focus on local and regional connectivity within the City of Eagle; how to limit or reduce the number of regional trips utilizing the local roadway network and bisecting the community. The chapter should promote circulation and connectivity within the City without sacrificing the community character and unique community design. The chapter shall include specific projects, policies, and standards for SERVICE AGREEMENT BETWEEN THE CITY OF EAGLE, IDAHO AND KITTELSON & ASSOCIATES, INC. -1 KAPlanning Dept\Eagle Applications\CPA\2016\Comprehensive Plan UpdateUranspottation & Circulation\Service Agreement with Kittelson FinaLdoc improvements to be completed by the City of Eagle, the Eagle Urban Renewal District, Idaho Transportation Department, the Ada County Highway District, and the development community or a combination thereof. b. Kittelson shall provide the requisite expertise which shall include a qualified project manager, planners and transportation analyst who shall review and prepare a recommendation to the City consistent with the specifications of the request for proposals and Kittelson's response dated April 29, 2016 and revised on June 1, 2016. 3. Contract Documents: The Contract Documents consist of this Agreement and the City's request for proposal (RFP) (attached hereto as Exhibit "A"), the Response to Request for Qualifications proposal from Kittelson, dated April 29, 2016, (attached hereto as Exhibit `B") and updated and revised on June 1, 2016, (attached hereto as Exhibit "C") and other documents referred to in this Agreement, and in any modifications and/or change orders issued after execution of this Agreement supersedes prior negotiations, representations or agreements, either written or oral. If anything in the other Contract Documents is inconsistent with this Agreement, the specific provisions of this Agreement shall govern. 4. Subcontractors, Suppliers and Professionals. There are no subcontractors identified for this contract. In the event Kittelson contracts with or employs any Subcontractors or Suppliers during the term of this Agreement, Kittelson shall immediately give notice of such additional Subcontractors and Suppliers to the City. 5. Commencement and Completion. The commencement date of contract shall be June 15, 2016 ("Commencement Date"). Kittelson shall achieve substantial completion of the Project not later than December 20, 2016. 6. Changes in the Work. Changes in the Project which are within the general scope of the Agreement may be accomplished by a Change Order without invalidating this Agreement. A Change Order is a written instrument issued after the execution of this Agreement signed by the City and Kittelson stating their agreement upon the change in the Project and, if necessary, an adjustment to the Contract Sum and the completion date. Any adjustment to the Contract Sum or the completion date required by the Change Order shall be expressly set forth in the Change Order and, if no such adjustment is expressly set forth in the Change Order, there should be no implied agreement for changing the Contract Sum or the completion date. 7. Compensation of Kittelson. The Compensation of Kittelson shall be based upon the proposal submitted by Kittelson dated April 29, 2016 (attached hereto as Exhibit `B"), and updated and revised on June 1, 2016, (attached hereto as Exhibit "C"), for a total contract price of $35,200. SERVICE AGREEMENT BETWEEN THE CITY OF EAGLE, IDAHO AND KITTELSON & ASSOCIATES, INC. - 2 K:\Planning Dept\Eagle Applications\CPA\2016\Comprehensive Plan UpdateUransportation & Circulation\Service Agreement with Kittelson Final.doc 8. Independent Contractor. The City and Kittelson hereby agree that Kittelson shall perform the Services exclusively as an independent contractor and not as employee or agent of the City. The Parties do not intend to create through this Agreement any partnership, corporation, employer/employee relationship, joint venture or other business entity or relationship other than that of independent contractor. Kittelson, its managers, members, directors, officers, shareholders, agents and employees shall not receive nor be entitled to any employment-related benefits from the City including without limitation, workers compensation insurance, unemployment insurance, health insurance, retirement benefits or any benefit that the City offers to its employees. Kittelson shall be solely responsible for the payment of all payroll and withholding taxes for amounts paid to Kittelson under this Agreement and for Kittelson's payments for work performed in performance of this Agreement by Kittelson's managers, members, directors, officers, shareholders, agents and employees; and Kittelson hereby releases, holds harmless and agrees to indemnify the City from and against any and all claims or penalties, including without limitation the 100% penalty, which in any manner relate to or arise from any failure to pay such payroll or withholding taxes. 9. Indemnification. Kittelson agrees to indemnify and hold the City harmless from and against all claims, suits, damages (including without limitation, damages to persons and property including deaths), costs, losses, and expenses, in any manner related to or arising from the negligent acts or omissions of Kittelson, its managers, members, directors, officers, shareholders, agents and employees. 10. Copyright, Ownership and Use of Materials. Kittelson hereby assigns to the City all right, title, and interest, including, but not limited to, copyright and all copyright rights, in all materials created by Kittelson in its performance under this Agreement and/or delivered to the City hereunder and shall execute any documents necessary to effectuate such assignment, with the exception that Kittelson hereby grants to the City an irrevocable, fully -paid up, royalty -free license to use any document provided to the City including without limitation any document known as a " detail." Kittelson warrants that it has the lawful right to grant the forgoing license to the City. In the event Kittelson uses any individual who is not a full-time employee of Kittelson or entity to perform any work required of it pursuant to this Agreement, Kittelson shall require said individual or entity to sign an agreement containing identical wording as the foregoing with the exception that word "Kittelson" is to be replaced with the individual's or entity's name. Materials constitute all written and other tangible expressions, including, but not limited to, drawings, documents, reports, surveys, renderings, exhibits, models, prints, photographs, etc. All Materials furnished by Kittelson hereunder shall be and shall remain the property of the City. In the event of Agreement termination by either party for any reason, as provided under this Agreement, the City will have the right to receive, and the Kittelson shall promptly provide to the City, all drawings, documents, reports, surveys, renderings, exhibits, models, prints, photographs, and other materials prepared by the Kittelson for the services under this Agreement. In SERVICE AGREEMENT BETWEEN THE CITY OF EAGLE, IDAHO AND KITTELSON & ASSOCIATES, INC. - 3 K:\Planning Dept\Eagle Applications\CPA\2016\Comprehensive Plan Update\Transportation & Circulation\Service Agreement with Kittelson FinaLdoc the event of termination, and any dispute regarding the amount to be paid under this Agreement notwithstanding, the City retains the right to receive and use any such documents or materials. The foregoing provisions shall survive the term and termination of this Agreement. 11. Legal and Regulatory Compliance. Kittelson shall perform all services and prepare documents in compliance with the applicable requirements of laws, codes, rules, regulations, ordinances, and standards. 12. Insurance. Kittelson shall maintain professional liability insurance in the amount of $1,000,000.00 and workers compensation insurance from an insurance carrier licensed to do business in the State of Idaho, and furnish proof of said insurance to the City prior to performing any of the Services or being entitled to any pay therefore. 13. Compliance with Laws/Public Records. Kittelson, its managers, members, directors, officers shareholders, agents and employees shall comply with all federal, state and local laws, rules and ordinances. This Agreement does not relieve Kittelson of any obligation or responsibility imposed upon Kittelson by law. Without limitation, Kittelson hereby acknowledges that all writings and documents, including without limitation email, containing information relating to the conduct or administration of the public's business prepared by Kittelson for City regardless of physical form or characteristics may be public records pursuant to Idaho Code Section 9-337 et seq. Kittelson further acknowledges that, subject to certain limitations, the public may examine and take a copy of all such public writings and records. Accordingly, Kittelson shall maintain such writings and records in such a manner that they may readily identified, retrieved and made available for such inspection and copying. 14. Notice. All notices, requests, demands or other communication required or provided for under this Agreement, other than instructions given by the City pursuant to Paragraph 2 herein above shall be in writing. Notices to the City and Kittelson shall be addressed as follows: City of Eagle Kittelson & Associates, Inc. 660 E. Civic Lane 101 South Capitol Blvd., suite 301 Eagle, ID 83616 Boise, ID 83702 Telephone: (208)939- Telephone: (208)338-2683 6813 15. Non -Assignment. Kittelson hereby acknowledges that the City has agreed to enter this Agreement based in part on Kittelson's unique skills and reputation for professional work. Accordingly, Kittelson may not assign or transfer in any manner this Agreement or any of Kittelson's right, title or interest in or to this Agreement without the prior written consent of the City which may be withheld SERVICE AGREEMENT BETWEEN THE CITY OF EAGLE, IDAHO AND KITTELSON & ASSOCIATES, INC. - 4 K:\Planning DeptTigle Applications\CPA\2016\Comprehensive Plan Update\Transportation & Circulation\Service Agreement with Kittelson Final.doc for any reason. 16. Amendments. This Agreement may only be changed, modified, or amended in writing executed by all parties. 17. Headjp.j s. The headings in the Agreement are inserted for convenience and identification only and are in no way intended to describe, interpret, define, or limit the scope, extent, or intent of this Agreement or any provision hereof. 18. Attorney Fees and Costs. In the event that either party hereto is required to retain the services of an attorney to enforce any of its rights hereunder, the non - prevailing party shall pay to the prevailing party all reasonable costs and attorney fees incurred in such enforcement, whether or not litigation is commenced and including reasonable costs and attorney fees on appeal. 19. No Presumption. No presumption shall exist in favor of or against any party to this Agreement as the result of the drafting and preparation of the document. 20. Governing Law. This Agreement shall be governed by the laws and decisions of the State of Idaho. 21. Entire Agreement. This Agreement contains the entire Agreement between the parties respecting the matters herein set forth and supersedes all prior Agreements between the parties hereto respecting such matter. 22. Execution and Fax Copies and Signatures. This Agreement may be executed simultaneously in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. 23. Authority. The parties executing this Agreement warrant, state, .acknowledge, and affirm that they have the authority to sign the same and to bind themselves to the terms contained herein. r IN WITNESS WHEREOF, the Parties execute this Agreement as of this .Y day of Ur?e 2016. CITY OF EAGLE KITTELSON & ASSOCIATES, INC. Ada County, Idaho 4a� BY: BY:. Stan Ridgeway ITS:�� Ft i n/ ev, s 1" ITS: Mayor ATTEST: SERVICE AGREEMENT BETWEEN THE CITY SOF EAGLE, IDAHO AND KITTELSON & ASSOCIATES, INC. - 5 C11Jse i[ m�op\Semne Agreement mO Kioem 613-16 DRAFT boo EXHIBIT R, TRANSPORATION & CIRCULATION CHAPTER CITY OF EAGLE (D REQUEST FOR PROPOSAL Release Date: April 1, 2016 Due Date: April 29, 2016 The City of Eagle, Idaho, and ("City") hereby solicit proposals for the preparation of the Transportation & Circulation Chapter of the Eagle Comprehensive Plan. The City of Eagle is no the process of updating the Eagle Comprehensive Plan and is seeking proposals for the preparation of the Transportation and Circulation Chapter. Planning and Zoning Department will be the "Project Manager." Requests for Proposals (RFP) packets can be obtained by contacting the Eagle City Clerk's Office by one of the following methods; phone (208) 939-6813, email eaglecity@cityofeagle.org, mail P.O. Box 1520, Eagle, ID 83616, City web site at www.cityofeagle.org, or in person at 660 E. Civic Lane, Eagle, ID 83616. Proposals submitted on a Timely Basis: Proposals must be received by the Eagle City Clerk's, on or before 4:00 p.m. MST on Friday, April 29, 2016. Proposals must be sealed and clearly marked, "Transportation & Circulation". Applicants must submit an original proposal, eight (8) paper copies, and one (1) CD to the following address: City of Eagle City Clerk's Office P.O. Box 1520 660 E. Civic Lane Eagle, Idaho 83616 All Proposals must be signed. No faxed or e-mailed Request for Proposal will be accepted. Postmarks are not considered proof of delivery; proof of delivery is the date stamped by personnel in the Eagle City Clerk's Office. If the proposal is hand delivered, it must be delivered to and stamped by personnel in the City Clerk's Office of the City of Eagle. Any proposal received after the due date of Friday, April 29, 2016, will be deemed unresponsive and will not be considered for evaluation. The City will not be responsible for any expenses incurred by an Applicant in preparing, submitting, or presenting a proposal. All proposals shall provide a straightforward, concise delineation of the Applicant's capabilities to satisfy the requirements of the request. Emphasis should be on completeness and clarity of content. The City reserves the right to waive any informalities in proposals, to accept or reject any or all proposals for any reason, and to negotiate with any contractor the City feels is in the best interest of the City. Proposals may be held by the City for a period not to exceed ninety (90) days from the date of the opening of proposals for the purpose of reviewing proposals and investigating the qualifications of the applicant prior to the award of a contract. 1 Uplammngdept\eagle applications\cpa\2016compmhensrve plan updateWp-transportion & circulation docx City of Eagle Contact: All inquiries relating to this Request for Proposal should be in writing and directed to: City of Eagle Eagle City Clerk Phone: (208) 939-6813 E-mail: earl# ecity@cityofeagle.org All questions relating to this RFP must be addressed in writing to Eagle City Clerk no later than April 15, 2016 at 5:00 p.m. Written responses to questions will be posted to the City's website no later April 21, 2016 at 5:00 p.m. Instructions to Applicants: Please read all documents contained in the proposal specifications. 2. Applicants are responsible for submitting their proposals to the appropriate location at or prior to the time indicated in the specifications. No proposals will be accepted after the designated time or date indicated in the proposed specifications. No exceptions. 3. Applicants are responsible for reporting, in writing, any errors in the proposal specifications to the Eagle City Clerk. 4. Incomplete proposals will not be considered. All proposals must be (typewritten). Scope of Services and Prosect Requirements: The City of Eagle is seeking proposals from qualified consultants to research and prepare an update to the Transportation Chapter for the Eagle Comprehensive Plan, see the detailed scope of work attached hereto. The Consultant must have experience and qualifications demonstrating their experience and ability to research and draft a City-wide transportation & circulation plan and to fulfill the specifications approved by the City Council. Project limits consist of the City's Comprehensive Planning Area, roughly State Highway 55 to State Highway 16 and from US 20/26 into Boise and Gem Counties including the Avimor land holdings. The proposal should provide the selection committee with the following information: Cover Letter: Identifying the company's name, address, telephone number, and name of individual that will manage the project. Basic Qualifications: Detail qualifications including education and certifications. Project approach and methodology: Identify how the firm proposes to complete the scope of work as outlined by the City of Eagle. 2 It \planning dept\eagle applic bons\cpa\2016\comprehensive plan opdateWp-transportion & circulation docx Relevant qualifications and experience: Illustrate the capability of the firm to perform all aspects of the project. Recent and previous success in completing city- wide transportation and circulation plans, working within the Ada County Highway District and Idaho Transportation Department framework, and successful integration of the chapter into the City-wide land use plans. Strong background in implementation and budget control is desired. Project understanding: Provide documentation illustrating that consultant understands the project, how this project relates to the overall comprehensive plan update process and local issues. References: Provide three (3) professional references. Project Schedule: Adequacy and reasonableness of proposed project schedule and capability of the project team to complete the project according to the proposed schedule. Coordination of all elements of the project within the project schedule. The deadline for completion is by October 31, 2016. Consultant Proposal Form: Complete and submit a consultant proposal form, attached hereto. Project Estimate: Provide a full cost estimate of project. Indemnification and Insurance: Responses shall indicate that the Responder will enter into a contract with the City wherein the Responder will indemnify and hold harmless the City for any negligent acts or omissions by Responder, its employees, agents and assigns. Further, Responder shall indicate its willingness to provide certificates of liability insurance in an amount of at least $1,000,000 per occurrence and a certificate of insurance providing worker's compensation insurance coverage. Selection Criteria: The City's selection will be based on the project approach and the estimated cost of service. Submissions should include the amount necessary to complete the project and provide all the materials. Following selection process, the City of Eagle will enter into a contract with the selected contractor. The selected contractor will be expected to prepare and submit a detailed breakdown of work items in the scope of service and fee proposal detailing staff hours, hourly rates, anticipated expenses, and direct salary, labor, general and administrative overhead and profit data for the project. Right of Rejection: The City reserves the right to reject any and all proposals, to waive any non -statutory informality and to negotiate or hold interviews with any one or more of the respondents. 3 kAplanning dept eagle applications\cpa\2016\comprehensive plan updateWp-transportion & circulation.docx Evaluation Criteria: Criteria Proposal Format (appearance, follows instructions Technical Qualifications Project Experience Work Examples/References Understanding of the Project/Project Approach Rating Points: 5.0 — Excellent 4.0 — Good 3.0 — Meets Minimum Expectations 2.0 — Unsatisfactory Fractional ratings can be used (e.g. 2.8, or 4.5). Rating Score END OF REQUEST FOR PROPOSAL 4 kAplanning dept\eagle applications\cpa\2016\comprehensive plan updateWp-transportion & circulation docx Consultant Proposal The undersigned submits this proposal in response to the Request for Proposals (RFP) issued by the City of Eagle for professional services to prepare the Transportation & Circulation Chapter of the Eagle Comprehensive Plan. Project Name: City of Eagle Transportation and Circulation Chapter Provide the following information in your proposal: Name of Project Manager/Principal: Company Name: Signature: Print Name: Address: Contact Name: Email Address: Tax Identification No: Bidders Statement of Qualifications: City/State/Zip Phone Number: Fax Number: Organization: 1. How many years has your organization been in business? 2. How many years has your organization been in business under its present name? a. Under what other names has your organization operated? 5 kAplanning dept\eagle applications\cpa\2016\comprehensive plan updateWp-transportion & cvculation.docx The City of Eagle is issuing this Request for Proposals (RFP) for consultant help in reviewing and amending the existing guiding documents of the City (Comprehensive Plan, Eagle Architecture and Site Design Book, and City Code), as well as ACHD and ITD documents that impact the design and development of the City's transportation system. The goal is to draft an updated, Eagle -specific Transportation and Circulation Chapter for inclusion in the City's comprehensive plan update process "Eagle is Home: Healthy, Optimistic, Multi -faceted, and Economically viable." The Transportation and Circulation Chapter should connect with the "Eagle is HOME" theme. The chapter should focus on local and regional connectivity within the City of Eagle; how to limit or reduce the number of regional trips utilizing the local roadway network and bisecting the community. The chapter should promote circulation and connectivity within the City without sacrificing the community character and unique community design. The chapter shall include specific projects, policies, and standards for improvements to be completed by the City of Eagle, the Eagle Urban Renewal District, Idaho Transportation Department, the Ada County Highway District, and the development community or a combination thereof. Assumptions: • Cover a minimum of a 20 -year planning timeline (through 2037); • Use the COMPASS 2040 Population allocations; • Be written so to connected and relate to the Land Use, Public Utilities/Facilitates, Environmental, and Economic Development Chapter of the plan; The consultant's proposal shall address how the consultant will accomplish the following: a) Documentation and analysis of existing conditions and opportunities specific to the City of Eagle. b) A compilation of new, revised, or retained comprehensive plan goals, policies, objectives, maps and programs to promote local circulation and community connectivity that enhances/preserves the quality of life of the City's residents. c) Identify regionally significant roadways and transit corridors and policies for land use and corridor protection; 7 kAplanning dept\eagle app1ications\cpa\2016\comprehensive plan update\rfp-transportion & circWaoon.docx d) Identify new local roadway connections and transportation projects that will increase local circulation within the City, including cross sections, funding options, and potential impacts to the City. e) Identify new regional (arterial) roadway connections and transportation projects that will increase promote the use of the regional network for trips moving through the City, including cross sections, funding options, and potential impacts to the City. f) The final product shall assess existing and any new/proposed roadway cross- sections and design standards used within the City including pedestrian and bike facilities, berming, number of lanes and street trees and establish typical cross sections by road type. g) The final product shall include maps and diagrams for all improvements and a sequencing /timing for improvements in the short term (1-5 years), mid-term (5-10 years), and long-term (10+ years). h) Identify which local governmental unit has authority to permit and construct the improvements and identify the process/steps to have the improvements recognized and integrated into ACHD's and ITD's planning documents. i) The final product shall also identify areas that should be protected from roadway disturbance due to environmentally sensitive areas. j) The final product shall include tasks, measures and timelines for the implementation of the goals and objectives and define the roles, responsibilities, and resources within the organization for implementation. k) Establish a timeline that accounts for review and comment by City staff and the Comprehensive Plan Steering Committee (prior to public review during Phase 3 of the Comprehensive Plan Scope of Work) and integration of information into other chapters of the plan as needed. 1) Establish a process, timeline, and format for information to be provided to City staff in order for City staff to conduct all necessary public outreach. All public outreach will conducted as part of the larger comprehensive plan update process. Format of Deliverables: Deliverables shall be provided as eight (8) paper copies, and one (1) CD including all electronic files including table, maps, and associated data including, but not limited to, GIS shp files for the City's future use and replication. 8 Uplanning dept\eagle applications\cpa\2016\comprehensrve plan updateWp•transpornon & circulation docx RANSP(q LATI Prepared by: A Kittelson & Associates, I 101 South Capitol Blvd, Suite 3,4 Boise, Idaho 83702 (208) 338-2683 www.kittelson.corn IWO ' r-� ti T y' -,•f f :A- �_�.'�:; •:� tis•- 'I,v_ � ti If K1'T' E SON & ASSOCIATES. INC. n$ • d��rl� r,1 . . . ' m ¢1 F -.4 • 1R r. BICYCLE ' J FRIEND RUSINE N I1NE IEnGI IF7 KITTELSON & ASSOCIATES, INC. TRANSPORTATION ENGINEERING /PLANNING 101 S Capital Boulevard, Suite 301, Boise, ID 83702 208.338.2683 208.338.2685 Aprit 29, 2Q'1L Nichoel Baird Spencer, AICP City of Eagle 660 E Civic Lane Eagle, Idaho 83616 RE. City of Eagle Request for Proposals — Transportation & Circulation Chapter Project #: 20145.1) Kittelson & Associates, Inc. (KAI) is pleased to submit this Statement of Qualifications to provide professional assistance to the City of Eagle for the update of the Transportation & Circulation Chapter of the Eagle Comprehensive Plan. This is a very important plan for the City and a significant part of ensuring economic growth and livability in Eagle. We have assembled a team of individuals from KAI with the experience and vision to work collaboratively with the City to complete a successful plan update. We bring the Eagle community the following qualities: • Expertise in Developing Integrated Transportation Plans: Our team is made up of individuals with a wide range of experience in developing integrated multimodal transportation plans for communities of various sizes. • Local Experience with National Expertise: Our project manager and several team members are based in Boise and understand the unique nature of transportation planning in Ada County. We also have experience working around the region and across the country and have access to experts covering a wide range of topics, including bicycle and pedestrian transportation, public transportation, traffic operations, safety, and travel demand modeling. • Full Service Firm: We have the ability to take a project from the earliest visioning stages to final design. This ensures that we understand what it takes to make a line on a map become a new roadway or pathway on the ground. We have carefully reviewed the City's request and are confident that our team of professionals has the local knowledge, relevant technical skills, and necessary resources to meet the needs of the City. Please contact us with any questions at (208) 338-2683 or via email at nfoster@kittelson.com. Sincerely, KITTELSON & ASSOCIATES, INC. Nick Foster, AICP Senior Planner 6�AA_c4_�� Alice Chen, AICP Principal Planner RESPONSE TO REQUEST FOR PROPOSAL. The following pages present our proposal for updating the Transportation Chapter of the City of Eagle's comprehensive plan. We have organized our response according to the four scoring criteria identified in the RFP: Technical Qualifications; Project Experience; Work Examples and References; and Understanding of the Project and Project Approach. technical Qua#;fication Kittelson & Associates, Inc. (KAI) provides comprehensive transportation engineering, planning, and research services to government and private organizations. Our staff of skilled professionals and national experts offers decades of progressive research, technological innovation, and a diverse portfolio of industry-leading work. We recognize that healthy, sustainable societies depend on efficient, active, and safe multimodal transportation that is cost-effective to manage, operate, and enhance over time. From site design to statewide transportation system planning, KAI combines transportation and land use to produce integrated and innovative solutions that achieve sustainable community goals. We take care to fully understand the community, its goals, and ideals, thus creating a long range transportation plan that accommodates growth and ensures a region that is sustainable, inherently safe and efficient, and treasured by its citizens and businesses. At KAI, our firm culture and project approach is tailored towards providing the most innovative and cost effective solutions to enhance mobility and support a community's quality of life. KAI has successfully completed projects ranging in fees from $25,000 to $1,000,000 for neighborhood plans focused on bike/pedestrian improvements to transportation plans for cities and larger metropolitan areas. These projects varied in scope, outreach, and client coordination and provide KAI the experience necessary to complete the specified scope of services for the City of Eagle. Our team, shown in the organizational chart below, includes individuals who have completed similar planning projects in the Treasure Valley and across the western United States. This team includes staff from our Boise and Oakland offices. Project Team Brief bios for each of our key team members are presented below. You may find more detailed resumes for our Project Manager and Project Principal as Attachment A to this proposal. Nick Foster, AICP - Project Manager Nick is a leading multimodal transportation planner in the Treasure Valley and will be P i your primary point of contact for this project. He brings a diverse background that includes a mix of experience in Ada County and throughout the Northwest and beyond. He has led regional and city- wide planning efforts, corridor plans; and concept design efforts. Nick is experienced with working with oversight committees made up of a diverse range of community members to successfully complete projects CITY OF EAGLE COMPREHENSIVE FLAN _ STEERING COMMITTEE PROJECT PRINCIPAL PROJECT MANAGER Alice Chen, AICP Nick Foster, AICP ANALYST ADDITIONAL SENIOR RESOURCES Brett Korporaal John Ringert, PE_ Yuri Mereszczak, PE ^ Kellv Blume KITTELSON & ASSOCIATES, INC. TRANSPORTATION & CIRCULATION CHAPTER OF THE EAGLE COMPREHENSIVE PLAN that reflect the community and are well supported. His technical expertise includes active transportation planning, transportation safety, and traffic operations. Nick is currently managing the transportation component of the City of McCall's ongoing comprehensive plan update, a city-wide urban trails plan for a similar -sized city in Southern Oregon, the North Boise Neighborhood Pedestrian and Bicycle Plan (with ACHD and the City of Boise), and the Chinden Boulevard Corridor Project Development project (with COMPASS, ITD, Garden City, FHWA, Ada County, and ACHD). Alice Chen, AICP — Project Principal Alice has over 24 years of experience in transportation planning and engineering 1 and will provide senior review and quality assurance to the project, as well as a perspective from outside the Treasure Valley. Nick and Alice have a good working relationship developed from previous projects and are confident in their ability to work together across offices. She has managed the transportation analysis for environmental impact assessments, general plans, master plans, and specific plans. She has extensive experience with transportation analysis for environmental impact assessments, transit station access plans, and pedestrian and bicycle planning. Alice has worked closely with agencies to develop multimodal standards and assess multimodal impacts of future growth. Brett Korporaal — Transportation Analyst Brett will be our team's primary analyst, responsible for data collection, mapping, and analysis. He possesses a thorough rk understanding of transportation planning and engineering principles from working on projects throughout Idaho, California, Florida, Maryland, and Oregon. His work experience includes transportation planning for local pedestrian and bicycle facilities, and region -wide transportation systems. Brett has also served as a designer for multiple roadway and intersection design projects, including roundabout design and reviews, as well as geometric and pavement design. Additional Resources In addition to the primary project team, we have easy access to other staff with specific experience and expertise that may be relevant to this project. John Ringert, PE is an Eagle resident and has a long working history in the Foothills area, having lead the joint State Highway (SH) 55 traffic impact study that brought together several foothills developments, including the Avimor and M3 sites, for a collective study of their impacts, as well as managing the recent update to the Northwest Foothills Transportation Study for ACRD. Yuri Mereszczak, PE is a design engineer in Boise and managed the Eagle Road and State Street Intersection Concept Studyand thedesign of the Plaza Drive extension. Both John and Yuri will help provide additional local understanding and institutional knowledge to our team. Kelly Blume is currently managing an update to Valley Regional Transit's (VRT) plan for its western service area and will be available to the team for transit expertise. arr%iact 1=xrnoriencp KAI brings extensive local and national transportation engineering and planning experience. The following table highlights our recent relevant work and is followed by detailed descriptions of each project, which demonstrates our ability to complete this scope of work. Projects McCall Comprehensive Plan Downtown Boise Implementation Plan ACHD Neighborhood Pedestrian & Bicycle Plans FMATS 2035 and 2040 Metropolitan Transportation Plans Southwest Boise Transportation Study Eagle Road and State Street Intersection Study Communities in Motion San Leandro General Plan Hayward General Plan r_ 0 c 0 V 0 _ U Q o v 3 O d' m v u CD c c 1 v d °J u O d 0 v J KITTELSON & ASSOCIATES, INC, City of McCall Comprehensive Plan Update CLIENT: CITY OF MCCALL DATES: 2016 - PRESENT KAI is currently working as part of a multidisciplinary team to update the City of McCall's comprehensive plan and is responsible for the transportation component. This update includes the development of the City's first comprehensive transportation master plan. To date, KAI has worked with the project team and City to conduct visioning exercises with elected officials, stakeholders, and the general public, and coordinated data collection efforts for the transportation plan with the City and Idaho Transportation Department. Downtown Boise Implementation Plan CLIENT: ADA COUNTY HIGHWAY DISTRICT DATES: 2012-2013 KAI worked with the Ada County Highway District, City of Boise, Capitol City Development Corporation (the downtown redevelopment agency in Boise), and other partners on the Downtown Boise Implementation Plan (DBIP). The purpose of this project was to coordinate and prioritize the large number of projects and plans, scheduled to be implemented by numerous agencies in Downtown Boise. This project included street maintenance overlays, streetscape modifications, conversions of several streets from one-way to two-way traffic operation, upgrades to the bike and pedestrian network, stormwater facility improvements, utility improvements, and land development projects. The DBIP study took on two detailed efforts within the downtown. The first involved developing a downtown bicycle plan. The second focused on refining analysis to evaluate the conversion of existing one-way streets to two-way traffic flow (including the assessment of mini -roundabout intersection treatments to minimize intersection and on -street parking impacts of two-way conversion). K:TTEI.SON & ASSOCIATES, INC RESPONSE TO REQUEST FUR PROPOSAL The DBIP resulted in a guidebook identifying the projects and work to be done in the downtown area, the most effective sequence ofthatwork,and how bestto accomplish projects concurrently to maximize investments. The plan also produced a GIS database that consolidated location for all project information, and created a mapping tool that organized the downtown area into block lengths, allowing specific relationships to be easily determined. ACHD Neighborhood Pedestrian & Bicycle Plans CLIENT: ADA COUNTY HIGHWAY DISTRICT DATES: 2012 -PRESENT KAI worked with Ada County Highway District (ACHD) to create a program and complete the first two neighborhood level pedestrian and bicycle plans in Ada County. KAI developed the recommended practice that is used for both the technical and public involvement efforts for these plans and completed the Boise Central Bench and Downtown Meridian Neighborhood Plans. Efforts included working with area stakeholders to develop a template for conducting these plans, reviewing existing and future conditions, engaging the public through online interactive maps and in-person workshops, and using the results of the technical analysis and public involvement process to identify and preliminarily prioritize projects. Since these first two plans were completed, ACHD has used the template developed by KAI to prepare plans for three more neighborhoods. KAI is currently completing the next plan for ACHD focused on North Boise. TRANSPORTATION & CIRCULATION CHAPTER OF THE EAGLE COMPREHENSIVE PLAN Southwest Boise Transportation Study CLIENT: ADA COUNTY HIGHWAY DISTRICT DATES: 2006-2009 The Southwest Boise Transportation Study was an effort undertaken by ACHD to refine recommendations from the regional long-range transportation plan Communities in Motion (CIM) and the ACHD Capital Improvements Plan (CIP) for the southwest Boise sub -area. This study evaluated the transportation network planned for the year 2030, identified deficiencies, and recommended improvements to meet the future transportation needs in the study area. The plan evaluated the near- and long-term land uses in a 50+ square -mile area and identified a future transportation network, street typologies, and specific roadway and intersection improvements. In addition, the plan identified access management standards and a transition plan for various types of roadways. The transition plans identified how existing access configurations can morph over time to match the future street typology. The recommendations developed by this study were directly influenced by Boise, Meridian, and Ada County land use designations,— as well as the public and stakeholder involvement ° efforts. In addition, the study T recommendations were arrived at in coordination with September 2009 other planning efforts, such as ACHD's Transportation A�W� Land Use Integration Plan (TLIP), Roadways to Bikeways Plan, and the South Meridian # Transportation Study. FMATS 2035 and 2040 Metropolitan Transportation Plan CLIENT: ALASKA DEPARTMENT OF TRANSPORTATION & PUBLIC FACILITIES AND FAIRBANKS METROPOLITAN AREA TRANSPORTATION SYSTEM DATES: 2009-2015 KAI led the developmentof the 2035 and 2040 metropolitan transportation plans (MTPs) for Fairbanks Metropolitan Area Transportation System, the Fairbanks, Alaska metropolitan planning organization (MPO). The FMATS MTP identifies the transportation facilities and funding plan required to meet travel demands within the MPO for the next 20 years for all major modes of travel (i.e., auto, transit, bicycle, pedestrian, and freight). Special efforts were devoted to safety, security, freight, transit, and stronger integration of transportation and land use to achieve a more efficient system. Completion of this project involved coordination with multiple agencies across the region and was overseen by the MPO's technical and policy committees, which are made up of agency representatives at the City, Borough/ County, and State levels. Eagle Road and State Street Intersection Concept Study CLIENT: ADA COUNTY HIGHWAY DISTRICT DATES: 2012-2014 KAI led a comprehensive studyforthe Ada County Highway District (ACHD) in downtown Eagle, Idaho to identify the preferred intersection treatment and other beneficial network improvements in the Eagle Road/State Street intersection vicinity. KAI also developed a recommended phasing strategyand provided concept -level costestimates including design, right-of-way, and construction. In addition, KAI is guiding an 11 -person Project Management Team and a 17 -person Stakeholder Committee through a collaborative, context sensitive engagement process to ensure a full range of team members and stakeholders are involved in brainstorming, discussing, and developing solutions. KAI performed a concept design and analysis process of system impacts of roundabout, traffic signal, quadrant, and one-way couplet alternatives. These alternatives were evaluated not just on traditional traffic operations measures, but also in consideration of safety, non -motorized travel, land use compatibility, physical impacts, and implementation measures. Communities in Motion: Regional Long - Range Transportation Plan CLIENT: COMPASS AND IDAHO TRANSPORTATION DEPARTMENT DATES: 2004-2006 KAI led a joint project for the Community Planning Association of Southwest Idaho MPO (COMPASS) and the Idaho Transportation Department (ITD) to prepare a truly regional transportation plan for the Treasure Valley area including Ada, Canyon, Gem, Payette, Boise, and Elmore KITTELSON & ASSOCIATES, INC. Counties. The project, Communities in Motion, used an integrated land-use/transportation approach, through public workshops and scenario planning, to identify the community's long-term vision for growth. This MTP establishes a plan to develop, implement, and maintain an interconnected, multimodal, and safe transportation system that supports the regional growth vision, enhances quality of life, and fosters a strong and growing economy. Significance was given to creating a sustainable regional core and dynamic regional activity centers with a mix of jobs, housing, and services in walkable environments. San Leandro General Plan CLIENT: CITY OF SAN LEANDRO, CALIFORNIA DATES: 2014 -ONGOING KAI is currently working with the City of San Leandro on the update to its General Plan. The update will address traffic operations, safety and collision data, transit networks, and pedestrian and bicycle circulation. KAI is providing technical support in the development of policies that address multimodal level of service and the City's adopted Complete Streets resolution. Using the Alameda CTC Countywide model, KAI is completing the future conditions analysis for key intersections within the City in support of the Environmental Impact Report. Hayward General Plan Update CLIENT: CITY OF HAYWARD, CALIFORNIA DATES: 2012-2014 KAI was part of a team that prepared the transportation studies in support of the Hayward General Plan Update and Environmental Impact Report (EIR). The study included identification of transportation issues affecting the City, development of GIS information for existing conditions, and development of 2035 traffic forecasts using the Alameda CTC Countywide model. The study included analysis of 42 intersections and 20 roadway segments. KAI conducted studies on traffic operations, transit service, pedestrian and bicycle systems, scenic roadways and aviation facilities as the basis for an Environmental Impact Report. KITTELSON & ASSOCIATES, INC.. RESPONSE TO REQUEST FOR PROPOSAL Work Examples ant' Reft 4" M A I For examples of our completed work products, we invite you to review the following products: Southwest Boise Transportation Study - htt www. achdidaho.orglprojects/Prop'ectFiles.aspx?ProjectiD=74. Boise Central Bench Neighborhood Pedestrian and Bicycle Plan - http.-&www.achdidaho.ora/Proiects Media/235 1633 Adopted FINAL Central Bench Plan(I . pdf• Downtown Meridian Neighborhood Pedestrian and Bicycle Plan - http://www.achdidaho.org/Projects) Media/235/1632 Adopted FINAL Downtown Meridian Plan,pd Eagle Road and State Street Intersection Concept Study - ht!V:www.achdidaho.ora/proectl Media 249/2055 313022_ Eagle -State FINAL Reoort.pdf. Klamath Falls Urban Trail Master Plan - http://www. klamathfallstrailplan.com/system/images/18161 original/18974 AdoptionDraft _ no _ appendicespdf. References Matt Edmond, Capital City Development Corporation (formerly Ada County Highway District) - 208.319.1221 me.dmondccdcboise.com Ryan Head, Ada County Highway District - 208.387.6234 rheadoachdidaho.org . Sara Buizer, City of Hayward - 510.583.4191 sara.buizec@.hayward-ca.gov Understanding Eagle is defining a shared vision for its future, with the theme that "Eagle is HOME (Healthy, Optimistic, Multi- faceted, and Economically Viable)." This vision will shape the future growth of the City to meet these objectives through the update of its comprehensive plan. A critical component of Eagle's fabric is its transportation system. The City's network of roads, sidewalks, pathways, and bike lanes and access to transit define how its residents connect to each other, to jobs, and to businesses in Eagle and beyond, thus directly impacting the four areas identifed in the HOME theme: TRANSPORTATION & C-RCULATION CHAPTER OF THE EAGLE COMPREHENSIVE PLAN • Healthy - A well-connected network of sidewalks, pathways, and bikeways can promote active transportation and reduce auto trips, thereby improving physical activity while reducing tailpipe emissions. • Optimistic - Developing a plan that has a clear path to implementation and is well supported by the community promotes a positive outlook for Eagle's future. • Multi -faceted - A well-connected multimodal transportation system ensures that Eagle residents have multiple options for how they make their trips, including by which mode and route they travel. • Economically Viable - The transportation system is important for connecting businesses to suppliers, customers, and employees. A vibrant multimodal system can also help attract potential employers and residents to the city. Therefore, it is important that the vision for the future of Eagle include a strong transportation component. In addition to the items noted above, we see the following key issues that will need to be addressed by the transportation chapter of the comprehensive plan: Improving connectivity in the city. The density of the local and collector roadway network needs to be increased so that the system is not as reliant on a few east -west connections. Reducing the stress on major east -west roads will relieve pressure to widen them, potentially reducing impacts to the surrounding residents and businesses. identity and special places. It will be important to recognize these places and plan to preserve them, as well as define the desired character for undeveloped areas, as well. Interagency coordination with the Ada County Highway District (ACHD), Eagle Urban Renewal District (EURD), and the Idaho Transportation Department (ITD). Eagle does not control its local road network; a situation that is unique to the cities of Ada County and one we are familiar in working with through our extensive experience with ACHD and ITD. As the local land -use agency, Eagle has the ability to implement aspects of its transportation vision through its development code (e.g., requiring certain cross- sections on new roads, requiring a minimum level of connectivity, access management). ACHD has also shown a willingness to work with cities to implement their priorities and we understand they are in support of this effort. By defining a clear future transportation system, Eagle will be able to clearly communicate its priorities to ACHD, which will help guide ACHD's future work in Eagle. Similarly, the comprehensive plan can help the City work with VRT on future transit service and amenities in the city. Be implementable. It is important that the transportation chapter of Eagle's comprehensive plan lay out a realistic roadmap for how the City's vision will be implemented. This includes identifying priorities, how projects will be implemented, and which agency will be the lead. Since the City will not be the lead agency on many projects, it is important that its transportation agency partners, ACHD and ITD, are engaged throughout the process. Preserving Eagle's character. The city has its own The transportation chapter will also need to mesh with the Potential Steering Potential Steering Kick-off Public Committee Public Committee Potential Meeting Involvement and Staff Involvement and Staff City Council Opportunity Review and Opportunity Review and Worksession Meeting Meeting KITTELSON & ASSOCIATES, INC. overall comprehensive plan. This effort will be coordinated with the overall comprehensive planning process. We expect that this will occur through the following: The transportation chapter will be guided by the same committee that is overseeing the overall comprehensive plan update process ensuring that there is close coordination with the content and process of the overall effort. • Aligning the schedule of the transportation chapter with the overall effort so that public involvement activities can take place simultaneously and that the transportation chapter is completed in time to easily be rolled into the overall plan's adoption process. The overall comprehensive planning process has already defined a vision for Eagle and key elements that need to be addressed by the transportation chapter (e.g., a long-term look at connectivity and roadway typologies, coordination with ACHD and ITD). This vision will be used to guide the transportation chapter's elements ensuring that the overall vision is carried through all chapters of the plan. Approach Based on our experience preparing city-wide transportation plans and our understanding of what is necessary to complete this project, we propose a four -step approach identified in the schedule below. The schedule also identified potential key check-in points with the Comprehensive Plan Steering Committee and City staff to review deliverables and identify next steps, as well as potential public involvement opportunities. We anticipate that there will be at least one public involvement effort related to the overall comprehensive plan during this process and we would recommend it occur during the third phase of this effort. A second set of public outreach activities could also occur during the second phase shown in the schedule. The four steps of our approach are described in the following sections. Vision/Goals This first step is focused on ensuring that everyone involved in the project is on the same page with respect to the project vision, process, and end goals. We will accomplish this by preparing a brief memorandum summarizing these items, as defined from previous work completed for this comprehensive plan update and goals, objectives, and policies from the exisitng transportation chapter that could be carried into this updated chapter. This memorandum will also include a detailed project schedule, as well as expectations for the deliverable review process. We will review this memo with City staff and the Comprehensive Plan Steering Committee in a kick-off meeting. After this KITTELSON & ASSOCIATES, INI. RESPONSE TO REQUEST FOR PROPOSAL meeting, we will revise the memo based on feedback received so that everyone has clear documentation of the project's expectations and processes. Existing and Future Conditions During this phase, we will define the existing reality we are working with and the expected baseline future conditions. By doing so, we will have a clear understanding of work that has already been completed and the existing canvas we have to work with in painting the future. This will include gathering data about the existing transportation system, such as an inventory of each agency's (i.e., City of Eagle, ITD, ACHD, and VRT) transportation infrastructure, including regionally significant roadways, roadway typologies, and transit routes, and other relevant transportation information (e.g., traffic volumes, speeds). We will also complete a desktop environmental scan to identify environmentally sensitive areas that may need to be avoided by future infrastructure. With respect to future conditions, our goal in this phase will be to understand what is currently projected and planned. We will obtain and review existing plans for Eagle (e.g., ACHD's Master Streets Map, Integrated Five - Year Work Program, Northwest Foothills Transportation Study, and other corridor sub -area plans and ITD's Idaho Transportation Investment Program). COMPASS modeling will be used to project future year 2040 traffic volumes on Eagle's roadways, which we will post -process to calibrate the projections based on existing volumes using industry - standard practices. This task also presents a good opportunity for public involvement. In coordination with the efforts that are going on for the overall comprehensive plan, it would be good to reach out to the community at this point to better understand what people like about transportation in Eagle and what opportunities they see to improve it such that it better reflects the community. Oftentimes public involvement efforts focus on what is not working, but we believe it is important to also help people identify what is working well. In this way, we can celebrate successes and identify examples that could be emulated in the future. This provides people confidence that we can move forward positively and helps them see real examples in their city of what future success could look like. We would provide the materials to City staff to use in reaching out to the public, including maps and materials for exercises that participants could complete. In addition to in-person public involvement, we could also support the City by preparing an interactive online map that people could use to comment on. Finally, we will summarize the results of the above work in a draft memorandum. This memorandum will set the stage for the next phase of the project by providing a succinct summary of existing realities, future plans, and TRANSPORTATION & CIRCULATION CHAPTER OF THE EAGLE COMPREHENSIVE PLAN the community's desires for the future. We will review our findings with the Comprehensive Plan Steering Committee and City staff and revise the memorandum based on their feedback. Assess Opportunities Building off the work completed in the previous task, we will identify opportunities for future improvement. This will include identifying: • New roadway connections that will better spread the traffic load and provide multiple options for shorter trips for Eagle residents. • Improvements to existing streets to better match the community's vision. • Potential future transit corridors. • Updates to exisitng roadway typologies. • Policies to implement the projects identified above, including new cross-sections and roadway typologies and changes to the development code. Potential transportation projects will be assessed against the goals of the comprehensive plan, as well as against technical criteria (e.g., construction feasibility, relative cost). This will help us identify the projects that are both feasible and desirable. Based on this assessment, we will develop our preliminary recommendations for the future transportation network. We will summarize our assessment and recommendations in a technical memorandum and review it with the Comprehensive Plan Steering Committee and City staff. During this review meeting, we will engage attendees with a ranking exercise whereby they provide their feedback on each potential project and its relative priority during the meeting. We have found this to be a successful method to engage all attendees and receive meaningful feedback that we can act on quickly to develop the final plan. Once we have received feedback and refined the recommended set of projects and policies, we recommend taking these findings out to the public for their review through a combination of in-person and online engagement opportunities. Targeted outreach may also be necessary for this effort. As before, we will provide City staff with the materials they need to educate the public and gather feedback. Recommended projects and policies will be refined once more based on public feedback with approval from City staff. Final Chapter and Implementation Once the final set of projects are identified, we will develop the final transportation chapter. A key component of this will be creating an implementation plan to ensure that there is a clear path forward for taking the future transportation network map and turning it into on -the - ground reality. To this end, we will identify for each project: • Location map • Description containing sufficient detail to clearly communicate what the project entails • The agency, or agencies, responsible for implementation • Future tasks and considerations necessary for implementation • Desired timeframe for project • Potential funding sources • Interrelationships to other projects The final comprehensive plan chapter will be succinct, describing the vision and goals for transportation in Eagle, the future network map, policies that will need to be implemented, and the implementation plan. The detailed technical analysis completed in the previous steps will be contained within an appendix to the chapter for those who wish to see more detail or better understand how projects were developed. We can also provide support through the adoption process, including holding a worksession with City Council to discuss the transportation chapter before it comes to adoption. txample Project Prospectus 10: G-1 END OF THE OC&E TRAIL TO DOWNTOWN KLAMATH FALLS Connect the OC&E Trail to downtown Klamath Falls via 6th Street bridge by extending the trail to Description:Description:6' Street and widening sidewalk on one side of the bridge to provide for shared -use path. Provide a connection to the soon to be constructed take Ewauna hall (Note. Lake Ewauna trail connection alignment is not confirmed; cost estimate does not include this connection.) Purpose: Connect the OC&E Trail to downtown Klamath Falls and the Lake Ewauna trail Category: Tral: ,y Grouping: 6"' Street Connections A PrlorRr High �. . to Downtown (B-13, B-14, G-1) cost: $859,500 Potential Funding Sources: Land and Water Conservation Fund: STP, Local Sources Potential Project Partners: City of Kramath Falls, ODOT, OPRD May require the crossing of 6"' Street on and off ramps. More work will be needed to determine ifthe bridge can accommodate the additonai concrete weight. N possible, the path should be Considerations: physically separated from motor vehicle traffic by a vertical barrier. By routing the trail connection through the Klamath Works property, the trail will connect to the future pedestrian crossing being,nstalled at SW 6" Street/Adams Street. Signage and/or pavement markings to Indicate that bikes and pedestrians share the space on the bridge should be Included. Project Location/images: RESPONSE TO REQUEST I OR PROPOSAL Cost Estimate Based on the approach above, we expect that the cost of this effort will be approximately $35,000-$50,000. This cost depends in part on the number of meetings with the committee that are desired, the level of public involvement support and the number of public involvement activities included in this effort, the level of adoption support and final chapter writing that the City desires. KiTTEISON & ASSOCIATES, INC Appendix A Resumes '4%r Nick is a leading multimodal transportation planner in the Treasure Valley. He brings a diverse background that includes a mix of experience in Ada County and throughout the Northwest and beyond. He has led regional and city-wide planning efforts; corridor plans; and concept design efforts, in addition to conducting research on innovative bicycle facilities and pedestrian crossing treatments. Nick is experienced with working with oversight committees made up of a diverse range of community members to successfully complete projects that reflect the community and are well supported. His technical expertise includes active transportation planning, transportation safety, and traffic operations. Nick is currently managing the transportation component of the City of McCall's ongoing comprehensive plan update, a city-wide urban trails plan for a similar -sized city in Southern Oregon, the North Boise Neighborhood Pedestrian and Bicycle Plan (with ACHD and the City of Boise), and the Chinden Boulevard Corridor Project Development project (with COMPASS, ITD, Garden City, FHWA, Ada County, and ACHD). NICK M. FOSTER, AICP Senior Planner EDUCATION MS Civil & Environmental Engineering, Portland State University BA Applied Physics; Economics, Whitworth University YEARS OF EXPERIENCE 10 CERTIFICATIONS American Institute of Certified Planners AFFILIATIONS Association of Pedestrian and Bicycle Professionals, Member American Planning Association, Member Institute of Transportation Engineers, Treasure Valley Chapter, Member Transportation Research Board of the National Academies of Science, Engineering, and Medicince, Bicycle Transportation Committee (ANF20), Member PUBLICATIONS Monsere, C., J. Dill, N. McNeil, K. Clifton, N. Foster, T. Goddard, M. Berkow, J. Gilpin, K. Voros, D. van Hengel, and J. Parks. (June 2014). Lessons from the Green Lane: Evaluating Protected Bike Lanes in the U.S. National Institute for Transportation and Communities, Portland, OR. REGIONAL AND CITY TRANSPORTATION PLANNING Nick has a wide range of transportation planning at the regional and city-wide levels. Nick is currently serving as the project manager for the transportation component of the City of McCall's ongoing comprehensive plan update, which will include the City's first detailed city-wide transportation master plan. He is also managing the Klamath Falls (Oregon) Urban Trails Master Plan, which is expected to be adopted in June. This plan has been overseen by a multi -agency project management team of City, County, and State DOT representatives, and a citizen advisory committee made up of local residents, businesses, and other interest groups. Coordination with the Bureau of Reclamation and Oregon State Parks was also necessary since those agencies maintain trails within the City's limits. Within the last five years, Nick has also managed, or been a task lead, for a ranger of other regional and city-wide plans, including the Long -Range Transportation Plans for the Bend (Oregon) and Fairbanks (Alaska) metropolitan areas, an active transportation plan for the City of Madras (Oregon), the award-winning Clackamas County (Oregon) Transportation Safety Action Plan, and a multimodal city- wide transportation plan for Weston (Oregon). TRANSPORTATION PLANNING IN ADA COUNTY Nick is located in Boise and understands the unique circumstances of transportation planning in Ada County. He regularly manages projects for the Ada County Highway District and its partner agencies and has good working relationship with ACHD staff. Nick is currently managing the North Boise Neighborhood Pedestrian and Bicycle Plan and has previously managed similar efforts for Boise's Central Bench neighborhood and Downtown Meridian, in addition to the Shamrock Bikeway Concept in west Boise and the Southwest Boise Transportation Study. He is also managing the ongoing Boudart, J., N. Foster, and P. Koonce. (January 2016). Chinden Boulevard Corridor Project Development plan, which is seeking to take Improving Bicycle Detection Pavement Marking recommendations from a FHWA study of Chinden Boulevard and develop near-term Symbols to Increase Comprehension at Traffic Signals. To be presented at the 95th Annual Meeting of the projects that can be advanced for funding and implementation to begin the process of Transportation Research Board, Washington, D.C. realizing Garden City's vision for their main road. Through these projects Nick has Foster, N., C. M. Monsere, J. Dill, K. Clifton. (2015). A helped Ada County's transportation agencies (i.e., ACHD, COMPASS, and ITD) and cities Level -of -Service Model for Protected Bike Lanes. Transportation Research Record: Journal of the work together to produce implementable plans. Transportation Research Board, No. 2520, pp. 90-99. KITTEL.SON & ASSOCIATES, INC. T R A N 4 P 0 R T A T 10 N E N G I N E E R I N G IP L A N N I N Q ALICE CHEN, AICP Principal Planner Alice has managed transportation studies ranging from environmental impact assessments to meet California and national requirements, circulation plans for local agencies, multi -modal master plans, and specific area and corridor plans. She has worked with local agencies to understand their transportation and circulation needs, develop policies, and identify improvements and strategies to achieve their goals. Alice has developed multimodal standards and assessed multimodal impacts of future growth. Her work includes the preparation of citywide transportation and circulation plans that integrate the land use and community character into the overall livability of the community. She recently worked with the City of Vacaville and the City of Hayward to address California's Complete Streets Act requirements as part of their recent updates to their Circulation Elements. She is currently working with cities of San Leandro and Millbrae on updates to their transportation and circulation plans as part of larger citywide comprehensive plan updates. EDUCATION MS Transportation Engineering, University of California at Berkeley BA Urban Studies and Civil Engineering, Brown University YEARS OF EXPERIENCE 26 LICENSES American Institute of Certified Planners: AFFILIATIONS Institute of Transportation Engineers, Member American Planning Association, Member American Institute of Certified Planners, Member Women's Transportation Seminar, Member TransForm, Board of Directors AWARDS PUBLICATIONS "CEQA Reform Supplanting Auto Level of Service in California," Panel presentation at the NACTO Designing Cities conference, October 2014. "Caltrans Smart Mobility Framework: An Approach for Performance-based Multi -modal Planning," Multi- modal Planning Session 7A, Institute of Transportation Engineers Western District Conference, July 2015. "Putting the Smart Mobility Framework into Action," Presentation for Caltrans Planning Horizons with Emily Mraovich and Erik Alm, February 25, 2015. TRANSPORTATION PLANNING Alice has a wide range of transportation planning experience throughout California, including documenting existing traffic, parking, bicycling, and walking conditions; identifying issues and opportunities to improve access and mobility; analyzing the traffic and parking impacts of future scenarios; and identifying options to address the deficiencies or the impacts due to future development. Alice's other notable planning studies include the transportation section of the City of Pinole General Plan, City of Concord Urban Area General Plan, and the City of Walnut Creek General Plan Update and EIR. She drafted circulation element policies for the general plan updates for the City of West Sacramento and the City of San Pablo to address Complete Streets requirements. Alice managed the City of Alameda General Plan Amendment for the Transportation Element, which involved developing a focused demand forecasting model for the city. She also prepared a citywide traffic operations model using Synchro to assess the impacts of multimodal transportation policies and better illustrate the trade-offs between travel modes (auto, transit, bicycling, and walking) when considering improvements to the transportation system. BICYCLE AND PEDESTRIAN PLANNING/ COMPLETE STREETS Alice has contributed to several bicycle and/or pedestrian planning studies including the Oakland Bicycle Master Plan, the 15th Street Bike Trail in South Lake Tahoe, and feasibility studies for bikeway projects in Oakland, CA. The Alameda County Pedestrian Master Plan for Unincorporated Areas involved developing policies as well as an extensive project list for prioritization and working with a range of stakeholders, including public works, planning, redevelopment, and public health staff. Alice made presentations at community meetings to solicit input from the general public while completing the Alameda County Pedestrian Master Plan. She managed a team that prepared the City of Roseville Americans with Disabilities Act Transition Plan and Pedestrian Master Plan. She is currently working with the City of Alameda on the Clement Avenue Complete Streets Concept Plan and providing oversight on the Central Avenue Complete Streets Plan. JF7 nKITTELSON & ASSOCIATES, INC. l� TR AN S P OR T AT ION 9 N G IN C 9 R I N G: P L ANN INC Eagle Comprehensive Plan, Transportation Chapter— DRAFT Scope of Work EIS' June 1, 2016 EAGLE COMPREHENSIVE PLAN, TRANSPORTATION CHAPTER - DRAFT SCOPE OF WORK, BUDGET, AND SCHEDULE The following describes the proposed scope of work for the Transportation Chapter of the Eagle Comprehensive Plan. Drafts of the budget and schedule by task follow the scope of work. TASK 0 - PROJECT MANAGEMENT 0.1 — Project Management • Provide regular updates to the City project manager, including monthly progress reports and invoices and maintain a project schedule Task 0 Deliverables Consultant • Project schedule • Monthly progress reports and invoices (seven assumed) TASK 1- VISION 1.1—Audit Existing Plan • Review the transportation vision and goals in the 2015 Eagle Comprehensive Plan Chapters 6 (Land Use) and 8 (Transportation) • Qualitatively assess how the existing transportation vision and goals fit with the: o "Eagle is HOME" theme for the comprehensive plan update o Recommendations from the Comprehensive Plan Review Committee, as summarized in October 8, 2015 memo "Comprehensive Plan Review Committee Recommendation" 1.2 — Initial Connectivity Review • Prepare maps of the existing and planned transportation system by updating Maps 8.1, 8.2, and 8.3 from the 2015 Eagle Comprehensive Plan to include planned projects from other completed plans (e.g., ACHD's Northwest Foothills Transportation Study, Master Streets Map, and Integrated Five -Year Work Program, other plans provided by City of Eagle) o Add transit service to the maps, where appropriate • Identify potential new arterial and collector level roadway connections to improve regional and local circulation o These connections will be evaluated further in a later task 1.3 — Existing and Future Conditions • Conduct a desktop scan for environmentally sensitive areas (e.g., flood plains, canals) • Obtain existing daily (i.e., 24 hour) traffic volumes from COMPASS, ACRD, and ITD for roadways in Eagle Kittelson & Associates, Inc. 1 June 1, 2016 Eagle Comprehensive Plan, Transportation Chapter— DRAFT Scope of Work • Obtain projected year 2040 daily traffic volumes for Eagle from COMPASS • Create GIS -based maps summarizing the above information 1.4 — Public Involvement Support • Provide support for City's planned open house (assumed to be in July) through: o Providing information for display (assumed that the City is preparing all boards) related to the existing transportation vision and goals o Providing maps prepared in Task 1.2 o Providing suggestions for the types of feedback desired for transportation o Reviewing and providing feedback on materials prepared by the City o Providing one staff person to attend the meeting 1.5 —Task 1 Memorandum • Summarize the findings from Tasks 1.1-1.3 in a draft memorandum o The summary will include transportation vision and goals, and not specific objectives and design guidance from the existing comprehensive plan o Public feedback summary to be prepared by City staff • Revise the draft memorandum one time based on feedback from City staff and the Comprehensive Plan Steering Committee 1.6 — Comprehensive Plan Steering Committee Meeting #1 • Prepare for and attend a meeting with the Comprehensive Plan Steering Committee to review the transportation vision and goals and initial connectivity review as summarized in the draft Task 1 memorandum o Provide draft memorandum and agenda one week in advance to steering committee Task 1 Deliverables Consultant • Materials for public open house • Feedback on displays and feedback mechanisms prepared by the City for the open house • Draft Task 1 Memorandum • Final Task 1 Memorandum • Comprehensive Plan Steering Committee Meeting #1 agenda • All displays and feedback mechanisms for public open house • Review and provide comments on deliverables provided by KAI • Coordinate logistics and invites for Comprehensive Plan Steering Committee Meeting #1 • Meeting summary for Comprehensive Plan Steering Committee Meeting #1 • Consolidated set of comments from the Comprehensive Plan Steering Committee on Draft Task 1 Memorandum • GIS or CAD files used to create Maps 8.1, 8.2, and 8.3 in 2015 Comprehensive Plan, including existing and planned pathways, roadways, and sidewalks 2 K. KITTELSON & ASSOCIATES, INC. Eagle Comprehensive Plan, Transportation Chapter—Draft scope of Work and Budget TASK 2 -ASSESS OPPORTUNITIES 2.1— Assess New Connections June 1, 2016 • Building off the Task 1 work, identify recommended: o Potential new specific roadway connections in built -out areas (e.g., downtown) ■ Assess planning level feasibility of such connections (e.g., potential property impacts and construction challenges) o Policies to implement new roadway connections in greenfield planning areas o Policies to implement new sidewalk, pathway, and bike lane connections (it assumed specific recommendations for these items will be addressed by the forthcoming pathways plan the City of Eagle is planning to undertake) o Desirable transit corridors o Cross-section and typology changes, including types of pathways and bike lanes o Access policy modifications (for Chapter 6 — Land Use) • Develop recommended prioritization criteria that can be used to assess recommended connections in the comprehensive plan and prioritize them, as well as projects proposed by future planning efforts • Apply the prioritization criteria to the identified new connections to create a prioritized list of projects that can be used to communicate the City's priorities to ACHD and ITD 2.2 —Task 2 Memorandum • Summarize the results of Tasks 2.1 and 2.2 in a draft memorandum • Revise the draft memorandum one time based on feedback from City staff and the Comprehensive Plan Steering Committee 2.3 — Comprehensive Plan Steering Committee Meeting #2 • Prepare for and attend a meeting with the Comprehensive Plan Steering Committee to review the draft Task 2 Memorandum o Provide draft memorandum and agenda one week in advance to steering committee • Optional item — This could be an opportunity to have one-on-one meetings with ITD and ACHD. These are not currently budgeted or included in our schedule. Task 2 Deliverables Consultant CSL • Draft Task 2 Memorandum • Final Task 2 Memorandum • Comprehensive Plan Steering Committee Meeting #2 agenda 3 June 1, 2016 Eagle Comprehensive Plan, Transportation Chapter— DRAFT Scope of Work • Review and provide comments on deliverables provided by KAI • Coordinate logistics and invites for Comprehensive Plan Steering Committee Meeting #2 • Meeting summary for Comprehensive Plan Steering Committee Meeting #2 • Consolidated set of comments from the Comprehensive Plan Steering Committee on Draft Task 2 Memorandum TASK 3 - UPDATED TRANSPORTATION CHAPTER 3.1— Draft Transportation Chapter • Prepare a memorandum that provides the content for the draft transportation chapter of the updated comprehensive plan, as well as summarizes recommended changes to Chapter 6 (Land Use) and transportation themes that should be integrated into other chapters o It is assumed the City will be formatting the final plan 3.2 — Final Transportation Chapter • Revise the draft memorandum prepared in Task 3.1 once based on feedback from City staff and the Comprehensive Plan Steering Committee o It assumed that the steering committee will review the chapter on their own and not in a meeting since the majority of the materials will have been presented in the previous two meetings. Task 3 Deliverables Consultant • Draft Transportation Chapter memo • Final Transportation Chapter memo Cltv • Review and provide comments on deliverables provided by KAI • Coordinate review of draft Transportation Chapter memo by Comprehensive Plan Steering Committee Meeting • Consolidated set of comments from the Comprehensive Plan Steering Committee on Draft Final Transportation Chapter memo 4 KITTELSON & ASSOCIATES, INC. Eagle Comprehensive Plan, Transportation Chapter — Draft Scope of Work and Budget DRAFT BUDGET BY TASK June 1, 2016 0 — Project Management $1,200 1— Vision $15,700 2 —Assess Opportunities $13,100 3 — Updated Transportation Chapter $5,200 Total $35,200 June 1, 2016 ;oT m > m FD fD �2 O 7 � oa 3 m T! p-1 N n� ar D X T.C. roll, C 7 F-+ D =i m O C �3 O �m v+ i �3 O r C C CL qi D O �+ co IA C ? N W �qq IA N C m Z oa (D 3 C 0 X v O, 0 a N O m 7 vDi O m p O y n 3 '0-0 a H 3 °- N 3< m 5 O U� m (D N Y! N Ol m 3 (1 < dGIli O m O m 'Cy, a O- Q m + O1 O a n O n O) - 3 m 07 C 3 c( to an s s = 3SN w L 0 0 0 con �* ID -0 5. m V O v, O 7 mC y � � ,m. ao 00 0 3 3 3 IA 3 3 0 '• m m 3 Y m n z q► o'o oma N :m Dq V N V D C 7 F-+ A N C N F+ T H d 'O C w F+ co IA C ? N W IA C Ln N IO C Dq 01 v V W a C Dq V N W D G oq 00 N N D G Oq l0 T N d 'O D C I� oa O N IA m �+ N N IA m N 'O N H IO m � V W v & IV U 2±_ o SU/ w 7 a 0 to K k ] gy m+ ] X E/ I -a ce 7 U � ®� � i « PJ n k 2 2° M< n m 0 o o k c f M ] 7 C� E ■ _ § § o S n Ln 7 \ V � -0 C o n \ m o/ 0 k E 0 2 0 � . ■.� § § s■ - • ] 2 / o 0 J c / M ƒ 2 $ I a ) a / f / \ < % 2 0.M �_ m 0 ¢ $ m $ / ir :2. - - s� ='« o o d g ] ] 0 M m 0 I � $ C g lu UQ m q S v & � 00 w � 0 � & c o I -a U � < w � PJ « PJ � ., < w � . 0 A # G :. m n Ln � 6 \ m cin6 v � cuPnrft- 79saaa KIT'TFASC ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE (MWDDNYYY) 112/22/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. 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I NJ NIA (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below I E.L. DISEASE - POLICY LIMIT $1,000,000 B Professional DPR9909525 0110112017 01/01/2018 $2,000,000 per claim Liability $4,000,000 anni aggr. DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: KAI PN 20145 - Eagle Comp Plan Transportation Chapter. This Certificate is issued in respects to above referenced. City of Eagle 660 E. Civic Lane Eagle, ID 83616 ACORD 25 (2014/01) 1 of 1 #S19522769/M19515535 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE AF__ ©1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD KDMZP