Resolution - 2021 - 21-26 - Destruction Of Temporary Records - 12/14/2021 RESOLUTION NO. 21-26
AUTHORIZING DESTRUCTION OF TEMPORARY PUBLIC RECORDS
WHEREAS, Idaho Code 50-907, and 50-908 provides that the City Council may authorize the
destruction of public records no longer required by law or for city business; and
WHEREAS, On the 12th day of February 2019,the City Council did approve Resolution No. 19-
08 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, Idaho Code 50-907(6)(c) states: "A record retained by the city in any form or
medium permitted under this section shall be deemed an original public record for all purposes."
The City of Eagle uses Laserfiche for its records repository; and
WHEREAS, Idaho Code 50-907(6)(d)(i) states: "Once a Semi-Permanent or Temporary record is
retained in a nonpaper medium as authorized by this section the original paper document shall be
considered a duplicate of the record and may be summarily disposed of or returned to the
sender". Semi-permanent records may be destroyed by Resolution of the City Council and
upon the advice of the City Attorney and shall list in detail records to be destroyed; and
WHEREAS, Idaho Code 50-908(1) states: "The city clerk shall serve as the municipal records
manager in each city." The City Clerk of the City of Eagle, Idaho is requesting that certain
public records be authorized for destruction in order to dispose of them.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
1. That the following temporary public records shall be destroyed by shredding under the
supervision of the City Clerk in accordance with Resolution No. 21-26 and Idaho Code 50-907
and 50-908:
2017-2019 Residential building plans& all associated structural documents
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this /1"/ day of December 2021.
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ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have
reviewed the foregoing Resolution No. 21-26 of the City of Eagle and that the same is in
accordance with Section 50-907 and 50-908,Idaho Code.
Dated this /5 day of December 2021.
lG� FZ 9
City Attorney
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