Agenda - 2021 - City Council - 12/14/2021 - Regular
THE CITY OF EAGLE
CITY COUNCIL AGENDA
Eagle City Hall, 660 E. Civic Lane
December 14, 2021 5:30 p.m.
1.CALL TO ORDER:
2. ROLL CALL: GINDLESPERGER, PITTMAN, BAUN, PIKE.
3. PLEDGE OF ALLEGIANCE:
4. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA:
A. City Staff requests:
B. Mayor or City Council requests:
5. REPORTS:
A. Mayor and Council Reports:
B. City Hall Department Supervisor Reports:
1. City Treasurer, Financial Reports for November 2021
C. City Attorney Report:
6. PUBLIC COMMENT 1: The Eagle City Council is taking both in-person and remote public comment
via WebEx. Meeting login instructions are posted on https://www.cityofeagle.org/1698/Virtual-
Meetings. If you just want to watch the meeting, without giving comment, please watch our livestream
at https://www.cityofeagle.org/305/City-Agendas-Videos.
This time is reserved for the public to address their elected officials regarding concerns or comments they would
like to provide to the City Council regarding subjects not on the agenda. At times, the City Council may seek
comments/opinions regarding specific City matters during this allotted time. This is not the time slot to give
formal testimony on a public hearing matter, land use application, or comment on a pending application or
proposal. Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments
to three (3) minutes.
7. ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS: CONSENT AGENDA
Consent Agenda items are considered to be routine and are acted on with one motion. There will be no
separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen
requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the City Council.
Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City
Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council’s
Consent Agenda approval motion unless specifically stated otherwise.
A. Claims against the City.
B. Professional Services Agreement with Timberline Surveying PLLC: A professional
services agreement between the City of Eagle and Timberline Surveying PLLC to conduct a
survey for the purpose of locating the boundary of City-owned property located at 97 West
Aikens Road in an amount not to exceed $2,200. (WEV)
C. Caselle Software Purchase: Staff is requesting Council approval of the purchase of software
to facilitate the electronic filing of W-2’s, 1099’s and ACA reporting. The approved amount
will not exceed $1,700.00. (TEO)
D. Task Order 21-02: Linder Road Design: Staff is requesting approval of Task Order 21-02
with Baer Design Group for design work associated with ACHD’s Plans to expand Linder Road
from State Highway 44 to Floating Feather Road in the mount not to exceed $27,750.00. (NBS)
E. Scope of Work for Mace Park Design: Staff is requesting approval of a scope of work for
engineering services with HECO Engineers for the Mace Park in the amount not to exceed
$32,695.50. (NBS)
F. State and Local Agreement with ITD – Eagle Road Pedestrian and Bicycle Bridge
Construction: Staff is requesting approval of the state and local agreement with the Idaho
Transportation Department to advance construct the Eagle Road Bridge. Total project cost is
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$3,082,922. The City responsibility will, after federal and state funding, is $1,693,000 with
$166,471 advanced payment to ITD upon execution. (NBS)
G.Resolution 21-23 Eagle Road Bike/Ped Bridge Funding Obligation:Resolution of The City
Council of the City of Eagle stating the obligations of the State and City of Eagle for the
development and construction of the SH55 Bike/Ped Bridge over the Boise River. (NBS)
H. Sole Sources Agreement with Biarri Networks for Design Service for a Municipal Fiber
Network Plan: Having declared and published as a sole source contract under Idaho Code
§67-2808(2)(a) and §67-2808(2)(a) (2)(b) and having receive no opposition, a Sole Sources
Agreement with Biarri Networks in an amount not to exceed $169,000. (EZ/NBS)
I. Parks and Recreation Independent Contract Instructor Agreement:The Parks and
Recreation Department is seeking Mayor and Council approval of an Agreement for
Independent Contract Instructor between the City of Eagle and Andre Moncheur in an
amount not to exceed 50% of total revenue generated by registration fees remitted for classes.
(LS)
J. Service Agreement Between the City of Eagle and Integrated Security Resources, Inc.:
A service agreement between the City of Eagle and Integrated Security Resources, Inc. for
the installation of access control and video system for the City Hall Expansion in an amount
not to exceed $75,144.56. (EZ)
K. Service Agreement Between the City of Eagle and Integrated Security Resources, Inc.:
A service agreement between the City of Eagle and Integrated Security Resources, Inc. for
the installation of access control and video system for the City owned park properties in an
amount not to exceed $95,531.13. (EZ)
L. Resolution 21-24: Adopting Trail and Pathway Design and Construction Standards: A
Resolution by the City of Eagle, Idaho to adopt Trail and Pathway Design and Construction
Standards to provide the citizens of Eagle with safe and durable trails and pathways that will
support the desired level of service and reflect the City of Eagle Trails and Pathways Master
Plan with a minimum of long-term maintenance. (SN)
M. Resolution 21-22A - Appointing the Members of the 2022 Comprehensive Plan Review
Committee: A Resolution of the City Council of the City of Eagle appointing and confirming
members of the 2022 Comprehensive Plan Review Committee. (NBS)
N. FP-11-21 – Final Plat for Elkhorn Reserve Subdivision – James Eric Needham: James Eric
Needham is requesting final plat approval for Elkhorn Reserve Subdivision, a 3-lot residential
subdivision. The 17.20-acre site is located on the north side of West Homer Road,
approximately 1,350-feet west of North Linder Road. (DLM)
O. Resolution 21-25: A resolution of the Eagle City Council to vacate a two foot (2 ft.) wide
portion of the public utilities, irrigation, and drainage easement along the easterly boundary of
Lot 4, Block 1, Park Lane Estates. (MNB)
P. DR-13-97 MOD – Monument Sign for Eagle Middle School – Eagle Middle School: Jenny
Tellez with Eagle Middle School, represented by Jeff Bickford with Bickford Sign and
Awning, is requesting design review approval to remove the existing monument sign and
replace it with a punch through illuminated monument sign with an electronic reader board.
The 32.99-acre site is located on the north side of West Floating Feather Road approximately
2,600-feet west of Eagle Road at 1000 West Floating Feather Road. (ERG)
P.1. Findings of Fact and Conclusions of Law for the Approval of DR-13-97 MOD –
Monument Sign for Eagle Middle School – Eagle Middle School
Q. DR-43-21 – Common Area Landscaping within Arvory Crest Subdivision – FS One,
LLC: FS One, LLC, represented by Jaime Snyder with T-O Engineers, is requesting design
review approval of the common area landscaping within Arvory Crest Subdivision. The 80.2-
acre site is located on the southeast corner of West Floating Feather Road and State Highway
16 at 1252 North Highway 16. (ERG)
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R. DR-44-21 – One Subdivision Entry Feature and Seven Subdivision Entry Monument
Signs for Arvory Crest Subdivision – FS One, LLC: FS One, LLC, represented by Jaime
Snyder with T-O Engineers, is requesting design review approval for one subdivision entry
feature and seven subdivision entry monument signs for Arvory Crest Subdivision. The 80.2-
acre site is located on the southeast corner of West Floating Feather Road and State Highway
16 at 1252 North Highway 16. (ERG)
S. Resolution 21-26: Authorizing the destruction of temporary records. (TEO)
T. Service Agreement Between the City of Eagle and Harris Mountain West: A service
agreement between the City of Eagle and Harris Mountain West for HVAC network
maintenance in an amount not to exceed $4,500 annually. (EZ)
U. Service Agreement Between the City of Eagle and Waxie Sanitary Supply: A service
agreement between the City of Eagle and Waxie Sanitary Supply for sanitary supplies services.
Exhibit “A” of the agreement provides supply sell price. (EZ)
V. Service Agreement Between the City of Eagle and Commercial Tire: A service agreement
between the City of Eagle and Commercial Tire for fleet services. Exhibit “A-1” of the
agreement provides service costs. (EZ)
W. Resolution 21-27: A resolution of the City of Eagle, Idaho declaring broadband internet to be
an essential service. (EZ)
X. Sole Source Contract between the City of Eagle and Fatbeam: Having declared and
published as a sole source contract under Idaho Code §67-2808(2)(a) and §67-2808(2)(a) (2)(b)
and having received no opposition, the city is entering into a contract with Fatbeam for the
installation of conduit, and, where available, installation of fiber into a joint trench as part of
the municipal fiber optic system. All projects will be subject to a task order approval by the
city. (EZ/VV)
8. UNFINISHED BUSINESS: None
9. ALL PUBLIC HEARING ITEMS ARE CONSIDERED ACTION ITEMS PUBLIC HEARINGS: Public
hearings will not begin prior to 6:00 p.m. The Eagle City Council is taking both in-person and remote
public comment testimony via Webex. Meeting login instructions are posted on
https://www.cityofeagle.org/1698/Virtual-Meetings. If you just want to watch the meeting, without
giving testimony, please watch our livestream at https://www.cityofeagle.org/305/City-Agendas-
Videos.
Public Hearings are legally noticed hearings required by state law. The public may provide formal testimony regarding
the application or issue before the City Council. This testimony will become part of the hearing record for that
application or matter.
Public hearing testimony time limits: Individuals testifying are allotted three (3) minutes for non-repetitive testimony
Disclosure of ex parte and/or conflict of interest.
A. ACTION ITEM: A-07-21/RZ-08-21 & PP-10-21 – Rene Commons Subdivision – Sterling Land
Development, Inc.: Sterling Land Development, Inc., represented by Becky McKay with
Engineering Solutions, is requesting an annexation, rezone from RUT (Rural-Urban Transition –
Ada County designation) and R1 (Estate Residential – Ada County Designation) to R-4-DA
(Residential with a development agreement), and preliminary plat approval for Rene Commons
Subdivision, a 22-lot (17-buildable, 5-common) residential subdivision. The 5.58-acre site is
located approximately 160-feet north of the intersection of East Windrose Street and North Falling
Water Way at 2425 East Floating Feather Road. (DLM)
B. ACTION ITEM: RZ-12-21/CU-07-21/PPUD-07-21/PP-14-21 – Benari Estates Subdivision –
Eagle 1, LLC: Eagle 1, LLC, represented by Laren Bailey, is requesting a rezone from A
(Agricultural) to R-4-DA-P (Residential with a development agreement – PUD), conditional use
permit, preliminary development plan, and preliminary plat approvals for Benari Estates
Subdivision, a 148-lot (133-buildable, 15-common) residential planned unit development. The
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35.29-acre site is located at the northeast corner of West State Street and North Ballantyne Lane at
1770 West State Street. (MJW)
10.NEW BUSINESS:
A. ACTION ITEM: Sports Park Update: Staff will provide an update on the Eagle Sport Park
Concept Plan and seek council direction on next steps and process forward. (NBS)
B. ACTION ITEM: Ordinance 865 – Elkhorn Reserve: An ordinance annexing certain real property
situated in the unincorporated area of Ada County, Idaho, and contiguous to the corporate limits of
the City of Eagle, to the City of Eagle, Idaho; changing the zoning classification of said real
property described herein from RR (Rural Residential) to A-R-DA (Agricultural-Residential with
a development agreement); amending the zoning map of the City of Eagle to reflect said change;
directing that copies of this ordinance be filed as provided by law; and providing an effective date.
The 17.2-acre site is located on the north side of West Homer Road, approximately 1,350-feet west
of North Linder Road. (DLM)
C. ACTION ITEM: Ordinance 866 – Carrara Estates: An ordinance annexing certain real property
situated in the unincorporated area of Ada County, Idaho, and contiguous to the corporate limits of
the City of Eagle, to the City of Eagle, Idaho; changing the zoning classification of said real
property described herein from RUT (Rural-Urban Transition - Ada County designation) to R-1-
DA-P and R-3-DA-P (residential with a development agreement - PUD); amending the zoning map
of the City of Eagle to reflect said change; directing that copies of this ordinance be filed as
provided by law; and providing an effective date. The 66-acre site is located on the north side of
West Floating Feather Road approximately 2,280-feet west of North Eagle Road. (DLM)
D. ACTION ITEM: Ordinance 867 – Middlefork Estates: An ordinance changing the zoning
classification of the real property described herein from R-E-DA (Residential-Estates with a
development agreement) to R-1-DA (residential with a development agreement); amending the
zoning map of the City of Eagle to reflect said change; and providing an effective date. The 3.15-
acre site is located on the west side of North Meridian Road approximately 1,725-feet north of West
Floating Feather Road at 1655 North Meridian Road. (DLM)
11. EXECUTIVE SESSION:
A. Idaho State Code §74-206(1) - Personnel Matters & Pending/Threatened litigation: When
authorized. (1) An executive session at which members of the public are excluded may be
held, but only for the purposes and only in the manner set forth in this section. The motion to
go into executive session shall identify the specific subsections of this section that authorize
the executive session. There shall be a roll call vote on the motion and the vote shall be
recorded in the minutes. An executive session shall be authorized by a two-thirds (2/3) vote
of the governing body. An executive session may be held:
(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges
brought against, a public officer, employee, staff member or individual agent, or public school
student;
(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of
and legal options for pending litigation, or controversies not yet being litigated but imminently
likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy
this requirement.
B. ACTION ITEM: Action item relating to Personnel Matters
C. ACTION ITEM: Action item relating to Pending/Threatened litigation
12. PUBLIC COMMENT 2: The Eagle City Council is taking both in person and remote public comment
via Webex. Meeting login instructions are posted on https://www.cityofeagle.org/1698/Virtual-
Meetings. If you just want to watch the meeting, without giving comment, please watch our livestream
at https://www.cityofeagle.org/305/City-Agendas-Videos.
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This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide
to the City Council regarding any matter, up to and including any subject on the agenda with the exception of Public Hearing
and land use items. Comments regarding Public Hearing and land use items need to be made during the open public hearing
for said item(s) in accordance with Idaho Code. At times, the City Council may seek comments/opinions regarding specific
City matters (excluding Public Hearing and land use items) during this allotted time. Out of courtesyfor all who wish to speak,
the City Council requests each speaker limit their comments to three (3) minutes.
13. ADJOURNMENT:
The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing,
physical or other impairments. Please contact the City Clerk’s Office at (208) 939-6813 at least 24 hours in advance of the meeting
date and time.
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