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Minutes - 2021 - City Council - 09/14/2021 - Regular
EAGLE CITY COUNCIL MEETING MINUTES September 14, 2021 1. CALL TO ORDER: Mayor Pierce calls the meeting to order at 5:34 p.m. 2. ROLL CALL: Present: GINDLESPERGER, PITTMAN, PIKE. Absent: BAUN. A quorum is present. 3. PLEDGE OF ALLEGIANCE: 4. ADDITIONS. DELETIONS OR MODIFICATIONS TO THE AGENDA: A. City Staff requests. B. Mayor or City Council requests. 5. REPORTS: A. Mayor and Council Reports: Gindlesperger states that the Arts Commission is sponsoring, Friday Night Flicks this week. Pittman reports on the Eagle Sewer District and recent operations. Pike no report. B. City Hall Department Supervisor Reports: 1. City Treasurer, Monthly Financial Reports for July 31, 2021, and August 31, 2021. The report has been provided for Council review and is available on the website for public review. 2. Director of Long -Range Planning & Projects, Draft Fiscal Year 2022-2026 Capital Plan. Nichoel Baird Spencer provides a brief review of the draft plan. The plan is available on the website for public review. A public hearing will be held at the September 28, 2021 meeting to comment on the proposed plan. C. City Attorney Report: None Baun arrives at 5:39 p.m. 6. PUBLIC COMMENT 1: The Eagle City Council is taking in person and remote public comment via Webex. Meeting login instructions are posted on https://www.ciiyofea lg e_org/1698Nirtual-Meetings. If you just want to watch the meeting, without giving comment, please watch our livestream at https://www.ciiyofea lg e_or 305/City- This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding subjects not on the agenda. At times, the City Council may seek comments/opinions regarding specific City matters during this allotted time. This is not the time slot to give formal testimony on a public hearing matter, land use application, or comment on a pending application or proposal. Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three (3) minutes. Tom Brengle 475 N. Sun Valley Place Eagle, Idaho. Mr. Brengle inquires if a public hearing will be held on item 10A. Clarification is provided that public comment is not taken on new business items. Lisa Marie 352A E. Idaho Eagle, Idaho. Ms. Maire hands out a newpaper article from the Messenger Index that contains an article regarding the need for an alert for missing children. She discusses the outreach programs providing posters altering people to missing children. The other topic Ms. Marie discusses is the need for support animals for kids in foster care. She currently has 38 animals — provides a handout regarding the program she is initiating. 7. ALL CONSENT ITEMS ARE CONSIDERED ACTIONITEMS: CONSENT AGENDA: Page 1 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-09-14-21.docx Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council. Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims against the City. B. Appointment to the Industrial Development Corporation: In accordance with Resolutionl4-19, Mayor Pierce is requesting Council confirmation of the appointment of Michael Hope to the Industrial Development Corporation. Mr. Hope will be serving a three-year term that will expire September 2024. C. Constitution Week Proclamation: A proclamation for the City of Eagle declaring September 17 — 23 as Constitution Week in the City of Eagle, Idaho. (JP) D. Minutes of August 24, 2021. (TEO) E. Memorial Bench for Arline Neleniak: Request for Council approval of a memorial bench to be located at Pamela Baker Park. (EZ) F. Appointment to the Historic Preservation Commission: In accordance with Resolutionl4-19, Mayor Pierce is requesting Council confirmation of the appointment of Karen Macfarlane to the Historic Preservation Commission. Ms. Macfarlane will be serving a vacated term that will end in July 2023. (JP) G. Development Agreement Associated with RZ-04-21 — Middlefork Estates: Staff is requesting approval of the development agreement associated with the rezone from R-E- DA (Residential -Estates with a development agreement) to R-l-DA (Residential with a development agreement). The City Council approved the associated rezone and combined preliminary and final plat applications on August 10, 2021 (RZ-04-21 & PP/FP-01-21). (DLM) H. Development Agreement Associated with A- 03-21/RZ-03-21/CU-03-21/PPUD-03- 21/PP-05-21 — Carrara Estates — CC Chase LLC: Staff is requesting approval of the development agreement associated with the rezone from RUT (Rural -Urban Transition — Ada County designation) to R-l-DA-P and R-3-DA-P (Residential with a development agreement — PUD). The City Council approved the associated annexation, rezone, conditional use permit, preliminary development plan and preliminary plat applications on July 27, 2021(A-03-21/RZ-03-21/CU-03-21/PPUD-03-21/PP-05-21). (DLM) I. Fencing Plan for Eastfield Subdivision [DR-27-21 - Common Area Landscaping within Eastfield Subdivision] - Dylan Schneider: Dylan Schneider is requesting approval of the fencing plan for Eastfield Subdivision to comply with site specific condition of approval no. 4. The 4.58-acre site is located on the northwest corner of East Hill Road and North Edgewood Lane at 200 North Edgewood Lane. (ERG) J. Findings of Fact and Conclusions of Law for the Approval of CU-02-21/PPUD-02- 21/PP-04-21— Arvory Crest Subdivision — FS One, LLC: FS One, LLC, represented by David Sterling, P.E., with T-O Engineers, is requesting conditional use permit, preliminary development plan, and preliminary plat approvals for Arvory Crest Subdivision, a 249-lot (23 1 -buildable, 18-common) residential planned unit development. The 80.20-acre site is located on the southeast corner of West Floating Feather Road and State Highway 16 at 1252 North Highway 16. (MJW) K. Development Compliance Inspector First Amended Professional Services Agreement with Mark Butler: An agreement between Mark Butler and the City of Eagle for development compliance inspections for new subdivisions and multi -family and commercial projects within the City. (WEV) L. Resolution 21-19: Fiber Optic Network Planning Policy: Establishing a Fiber Optic Network Planning Policy for the City of Eagle. (NBS) M. Appointment to the Downtown Advisory Board: In accordance with Resolutionl4-19, Mayor Pierce is requesting Council confirmation of the appointment of Meg Glasgow, Page 2 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-09-14-21.dotx Mark McAllister, and Mark Butler to the Downtown Advisory Board. They will be serving a three-year term that will expire September 2024. (JP) N. Appointment to the Downtown Advisory Board: In accordance with Resolution14-19, Mayor Pierce is requesting Council confirmation of the appointment of Aimee Ricci and CJ Cacioppo to the Downtown Advisory Board. They will be serving a two-year term that will expire September 2023. (JP) O. Crime Stoppers Agreement: Authorizing the Mayor to execute a service Agreement between City of Eagle, Idaho, an Idaho municipal corporation ("City"), and Crime Stoppers of Southwest Idaho, an Idaho non-profit corporation. The authorized expenditure associated with the agreement shall not exceed $3,500. (JP) P. Pitney Bowes Meter Lease Agreement: A lease agreement between Pitney Bowes and the City of Eagle for a postage meter. The annual lease is $1860.12, this is a budgeted expense. (DG) Pittman requests that items 7C and 7I be removed. Pike moves to approve Consent Agenda items A-P, excluding I and C. Seconded by Gindlesperger. GINDLESPERGER AYE; PITTMAN AYE; BAUN AYE; PIKE AYE. ALL AYE ... MOTION CARRIES. C. Constitution Week Proclamation: A proclamation for the City of Eagle declaring September 17 — 23 as Constitution Week in the City of Eagle, Idaho. (JP) Pittman requests the Mayor read the proclamation. Mayor Pierce reads the proclamation into the record. Pittman moves to approve 7C on the Consent Agenda. Seconded by Bann. ALL AYE ... MOTION CARRIES. I. Fencing Plan for Eastfield Subdivision [DR-27-21 - Common Area Landscaping within Eastfield Subdivision] - Dylan Schneider: Dylan Schneider is requesting approval of the fencing plan for Eastfield Subdivision to comply with site specific condition of approval no. 4. The 4.58-acre site is located on the northwest corner of East Hill Road and North Edgewood Lane at 200 North Edgewood Lane. (ERG) Pittman requests the applicant review the fencing alternatives that were requested at the previous meeting. Mark Butler 1675 E. Bishop Way Eagle, Idaho. Mr. Butler reviews the fencing alternatives and provides examples of the materials. The darker color material is what is preferred by the Council Discussion regarding the color alternatives and fencing materials. Baun moves to approve 8I Fencing Plan for Eastfield Subdivision DR-27-21 with the addition that the pillars be expanded from 8" to 16". Seconded by Gindlesperger. Discussion. Baun amends to identify the darker color. Second concurs. ALL AYE..MOTION CARRIES. 9. UNFINISHED BUSINESS: None 10. ALL PUBLIC HEARING ITEMS ARE CONSIDERED ACTION ITEMS PUBLIC HEARINGS: None 11. NEW BUSINESS: Page 3 I(ACOUNCIL\MINUTEATemporery Minutes Work Area\CC-09-14-21.docx A. ACTION ITEM: Ordinance 851 — Amending Title 1 "Administrative", Title 4 "Public Health and Safety" and Title 5 "Police Regulations": An Ordinance of the City of Eagle, Ada County, Idaho, amending Title 1 "Administrative", Chapter, 4 "General Penalty"; Title 4 "Public Health and Safety", Chapter 9 "Loud Amplification Devices; Noise Ordinance"; Title 5 "Police Regulations" Chapters 2 "Miscellaneous Offenses" and 3 "Prohibited Parking"; providing a severability clause; and providing an effective date. (JP) Mayor Pierce introduces the item. Zoning Administrator Bill Vaughan states that he worked in conjunction with Mark Butler, current compliance contractor, to bring forward the changes to Title 1, 4 and 5. Mr. Butler reviews the draft ordinance and the reasons for the proposed changes. Bann moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance # 851 be considered after being read once by title only. Seconded by Pittman. ALL AYE: MOTION CARRIES. Baun moves to approve Ordinance # 851 sections 1-7 with section 4 being removed. Seconded by Gindlesperger. Discussion. Baun moves to section k to add sanitation vehicles and the temperature requirements. Baun reads the title. An Ordinance of the City of Eagle, Ada County, Idaho, amending Title 1 "Administrative", Chapter, 4 "General Penalty"; Title 4 "Public Health and Safety", Chapter 9 "Loud Amplification Devices; Noise Ordinance"; Title 5 "Police Regulations" Chapters 2 "Miscellaneous Offenses" and 3 "Prohibited Parking"; providing a severability clause; and providing an effective date. Second concurs. GINDLESPERGER: AYE; PITTMAN AYE; BAUN: AYE; PIKE: AYE: ALL AYE: MOTION CARRIES. B. ACTION ITEM: Ordinance 857 — Amending Title 1 "Administrative", Chapter 9 "Municipal Elections": An Ordinance of the City of Eagle, Idaho, amending Eagle City Code Title I "Administrative", Chapter 9 "Municipal Elections", providing a codification clause; providing a severability clause; and providing an effective date. (TEO) Mayor Pierce introduces the item. City Clerk, Tracy Osborn reviews the draft ordinance. Pittman moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance #857 be considered after being read once by title only. Seconded by Baun. ALL AYE: MOTION CARRIES. Pittman moves that Ordinance #857 be adopted. An Ordinance of the City of Eagle, Idaho, amending Eagle City Code Title I "Administrative", Chapter 9 "Municipal Elections", providing a codification clause; providing a severability clause; and providing an effective date. Seconded by Gindlesperger. GINDLESPERGER: AYE; PITTMAN AYE; BAUN: AYE; PIKE: AYE: ALL AYE: MOTION CARRIES. C. ACTIONITEM: Ordinance 856 — Annexation and Rezone — Stags Crossing: An Ordinance annexing certain real property situated in the unincorporated area of Ada County, Idaho, and contiguous to the corporate limits of the City of Eagle, to the City of Eagle, Idaho; changing the zoning classification of said real property described herein from RUT (Rural -Urban Transition) to R-2-DA-P (Residential with a Development Agreement — PUD); amending the zoning map of the City of Eagle to reflect said change; directing that copies of this Ordinance be filed as provided by Law; and providing an effective date. (MJW) Mayor introduces the item. Page 4 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-09-14-21.docx Director Baird -Spencer states that this is an ordinance reflecting the annexation and rezone application that was previously approved for Stags Crossing Pike moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance # 856 be considered after being read once by title only. Seconded by Gindlesperger. ALL AYE: MOTION CARRIES. Pike moves that Ordinance # 856 be adopted. An Ordinance annexing certain real property situated in the unincorporated area of Ada County, Idaho, and contiguous to the corporate limits of the City of Eagle, to the City of Eagle, Idaho; changing the zoning classification of said real property described herein from RUT (Rural -Urban Transition) to R-2-DA-P (Residential with a Development Agreement — PUD); amending the zoning map of the City of Eagle to reflect said change; directing that copies of this Ordinance be filed as provided by Law; and providing an effective date. Seconded by Baun. GINDLESPERGER: AYE; PITTMAN AYE; BAUN: AYE; PIKE: AYE: ALL AYE: MOTION CARRIES. 11. PUBLIC COMMENT 2: The Eagle City Council is taking in person and remote public comment via Webex. Meeting login instructions are posted on https://www.cityofeaagle.org/1698Nirtual-Meetings. If you just want to watch the meeting, without giving comment, please watch our livestream at This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding any matter, up to and including any subject on the agenda with the exception of Public Hearing and land use items. Comments regarding Public Hearing and land use items need to be made during the open public hearing for said item(s) in accordance with Idaho Code. At times, the City Council may seek comments/opinions regarding specific City matters (excluding Public Hearing and land use items) during this allotted time. Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three (3) minutes. Tom Brengle 2475 N. Sun Valley Place Eagle, Idaho. Mr. Brengle states that Council member Baun addressed his concerns regarding shooting in ordinance 857. Discusses the need for some type of regulation to be in place. 12. EXECUTIVE SESSION: A. Idaho State Code 474-206. Executive sessions -- When authorized. (1) An executive session at which members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this section. The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall be authorized by a two-thirds (2/3) vote of the governing body. An executive session may be held: (c) To acquire an interest in real property which is not owned by a public agency. Pike moves to go into executive session 12A pursuant to Idaho Code 74-206(1) that the City of Eagle convene an Executive Session for the purpose of(c) To acquire an interest in real property which is not owned by a public agency. Seconded by Baun. GINDLESPERGER: AYE; PITTMAN AYE; BAUN: AYE; PIKE: AYE: ALL AYE: MOTION CARRIES. Council enters executive session. Council discusses acquisition of real property not owned by public agency Council leaves executive session. Page 5 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-09-14-21.docx B. ACTIONITEM.- Action regarding acquisition of real property. Baun moves that the Mayor works with legal counsel for acquisition of real property. Seconded by Pittman. ALL AYE ... MOTION CARRIES. 13. ADJOURNMENT: Gindlesberger moves to adjourn. Seconded by Baun. ALL AYE ... MOTION CARRIES Hearing no further business, the Council meeting was adjourned. Respectfully submitted: _,.loss.... CITY APPROVED: ,,,�•�.� OF EA C4 G~� •��Q O R q TU� ' . :1t � d1P S6,4 EpL r)RP�IV; o• �''•."TE OF x'Q, / AS N PIERCE MAY OR , CMC AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT W W W . CITYOFEAGLE.ORG. Page 6 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-09.14.21.docx .�.s.°e+r.., ,r. �n 6��.;,,,.�MN *' _� e .. a � r a t a r +M+, ,..�,. � i � • r l ;i s . �y � r • �.' j �. of, City of Eagle Check Register - Transparency Version - II Check Issue Dates 8/25/2021 - 9/13/2021 Report Criteria Report type GL detail Bank Bank account = "82007705 Check Check Invoice Number Invoice Invoice GL Issue Date Number Payee GL Account Account Title 35824 08/31/2021 35824 Blackletter Signs & Design 7 07-0463-03-00 EXHIBIT CONSTRUCTION 08/31/2021 35824 Blackletter Signs & Design 8 07-0453-03-00 EXHIBIT CONSTRUCTION Total 35824 35900 08/26/2021 35900 Ada County Sheriff - Civil Division PAYOFF BALANCE 06-0217-08-00 LIBRARY/GARNISHMENTS Total 35900 35901 08/26/2021 35901 Idaho Child Support Receipting CHILD SUPPORT 8 23-0217-08-00 GARNISHMENT 08/26/2021 35901 Idaho Child Support Receipting CHILD SUPPORT 8 23-0217-08-00 GARNISHMENT Total 35901 35902 08/26/2021 35902 Alliance Title & Escrow Corp 127 S EAGLE RD - 19-0465-07-00 LAND PURCHASES Total 35902 35903 09/08/2021 35903 Co -Energy CL20829 23-0417-02-00 GAS AND OIL 09/08/2021 35903 Co -Energy CL20829 60-0420-01-00 FUEL & LUBRICANTS Total 35903 35904 09/08/2021 35904 CTC Business SEPT 2021 18-0417-01-00 INTERNET & PHONE SERVICES Total 35904 35905 09/08/2021 35905 De Lage Landen Financial Svc 73555864 18-0416-01-00 CONTRACT AND AGREEMENTS Total 35905 35906 09/08/2021 35906 Dell Marketing L P 10511234390 18-0419-02-00 EQUIPMENT Total 35906 35907 09/08/2021 35907 Idaho Power Co -Processing Ctr PARKS 812021 23-0450-04-00 UTILTIES 09/08/2021 35907 Idaho Power Cc -Processing Ctr PARKS 812021 23-0449-04-00 UTILITIES 09/08/2021 35907 Idaho Power Co -Processing Ctr PARKS 8/2021 23-0454-04-00 UTILITIES 09/08/2021 35907 Idaho Power Co -Processing Ctr PARKS 8/2021 23-0453-04-00 UTILITIES 09/08/2021 35907 Idaho Power Co -Processing Ctr PARKS 8/2021 23-0459-04.00 UTILITIES 09/08/2021 35907 Idaho Power Cc -Processing Ctr PARKS 8/2021 23-0448-04-00 UTILITIES 09/08/2021 35907 Idaho Power Co. -Processing Ctr PARKS 8/2021 23-0463-04-00 UTILITIES 09/08/2021 35907 Idaho Power Co -Processing Ctr PARKS 8/2021 23-0416-00-00 WYCLIFFE PUMP STATION 09/08/2021 35907 Idaho Power Co -Processing Ctr PARKS 8/2021 23-0452-04-00 UTILITIES Page 1 Sep 13, 2021 03 20PM Check Amount 450 00- 275 00- 725 00- 137.63 13763 10384 13846 24230 50.000 00 50,00000 1,30423 38994 1.69417 41224 41224 1,28503 1,28503 1,93469 1.93469 26272 26564 65231 943 41 33 1803 21.73 94301 38059 City of Eagle Check Register - Transparency Version - II Page 2 Check Issue Dates 8/25/2021 - 9/13/2021 Sep 13, 2021 03 20PM Check Check Issue Date Number Payee Invoice Number Invoice GL Account Invoice GL Account Title Check Amount 09/08/2021 35907 Idaho Power Co -Processing Ctr STREET LIGHTS 8/ 23-0441-02-00 UTILITIES 1,875 59 Total 35907 4,47038 35908 09/08/2021 35908 Sparklight Business AUG 2021 ACCT#1 18-0417-01-00 INTERNET & PHONE SERVICES 56694 0910B/2021 35908 Sparklight Business SEPT 2021 ACCT# 18-0417-01-00 INTERNET & PHONE SERVICES 10494 Total 35908 671 88 35909 09/08/2021 35909 US Bank Equipment Finance 451704266 18-0416-01-00 CONTRACT AND AGREEMENTS 35960 Total 35909 35960 35910 09/08/2021 35910 Verizon Wireless 9886701539 60-0434-19-00 TEEECOMMUNICATIONS/SCADA 18549 09/08/2021 35910 Verizon Wireless 9886701539 06-0464-03-00 TELEPHONE 18568 09/08/2021 35910 Verizon Wireless 9885701539 18-0417-01-00 INTERNET & PHONE SERVICES 2,83340 Total 35910 3,204 57 35911 09/09/2021 35911 Idaho Child Support Receipting 091021 23-0217-08-00 GARNISHMENT 10384 09/09/2021 35911 Idaho Child Support Receipting 091021 23-0217-08-00 GARNISHMENT 13846 Total 35911 24230 35913 09/13/2021 35913 Ada County Highway District AUG 2021 IMPACT 01-0203-00-00 ACCTS PAYABLE-ACHD IMPACT FEES 120,155 00 Total 35913 120,155 00 35914 09/13/2021 35914 Ada County Landfill 2108120087 23-0462-03-00 DUMPING -DISPOSAL 1500 09/13/2021 35914 Ada County Landfill 2108200176 23-0462-03-00 DUMPING -DISPOSAL 1500 09/13/2021 35914 Ada County Landfill 21088250094 23-0462-03-00 DUMPING -DISPOSAL 1500 Total 35914 4500 35915 09/13/2021 35915 Ada County Prosecuting Attorney SEPTEMBER 2021 01-0416-05-00 PROSECUTOR 5,33300 Total 35915 5,333 00 35916 09/13/2021 35916 Ada County Sheriffs Dept. 088875 01-0416-09-00 LAW ENFORCEMENT DEPARTMENT 267,819 00 Total 35916 267,819 00 35917 09/13/2021 35917 Adrianna Pothier UTILITY FINAL 99-0107.00-00 CASH CLEARING -UTILITY BILLING 5091 Total 35917 5091 35918 09/13/2021 35918 AH Excavation REFUND - ADDRE 13-0413-29-04 PLUMBING PERMIT REFUND 26000 City of Eagle Check Register - Transparency Version - 11 Check Issue Dates. 8/25/2021 - 9/13/2021 Check Check Invoice Number Invoice Invoice GL Issue Date Number Payee GL Account Account Title Total 35918 35919 09/13/2021 35919 Alana Dunn AA CONFERENCE 07-0461-04-00 TRAVEL & PER DIEM Total 35919 35920 09/13/2021 35920 Albertsons/Safeway 433694-072721-018 17-0423-02-00 FIELD TRIPS 09/13/2021 35920 Albertsons/Safeway 435154-080321-018 17-0423-02-00 FIELD TRIPS 09/13/2021 35920 Albertsons/Safeway 726856-080321-018 17-0423-02-00 FIELD TRIPS 09/13/2021 35920 Albertsons/Safeway 803781-072621-018 11-0422-01-00 COMMUNITY/STAFF RELATIONS 09/13/2021 35920 Albertsons/Safeway 808092-080621-018 06-0455-00-00 CLASSES & EVENTS Total 35920 35921 09/13/2021 35921 All Electric, Inc 1726 N BALLANTY 13-0413-29-05 ELECTRICAL PERMIT REFUND Total 35921 35922 09/13/2021 35922 All Phase Construction Company, DOG PARK BATHR 23-0415-08-00 LIBRARY FLOORING 09/13/2021 35922 All Phase Construction Company, DOG PARK BATHR 08-0438-37-00 CAPITAL IMPROVEMENTS 09/13/2021 35922 All Phase Construction Company, DOG PARK SHADE 23-0415-08-00 LIBRARY FLOORING Total 35922 35923 09/13/2021 35923 Alsco LBO11921852 23-0414-05-00 PAPER PRODUCTS Total 35923 35924 09/13/2021 35924 American Planning Association 140025-2174 14-0413-14-00 PROFESSIONAL DUES Total 35924 35925 09/13/2021 35925 Analytical Laboratories, Inc 83932 60-0435-56-DO TESTING-WK-MO-QTR-ANNUAL 09/13/2021 35925 Analytical Laboratories, Inc 83933 60-0435-56-00 TESTING-WK-MO-QTR-ANNUAL Total 35925 35926 09/13/2021 35926 Apple Inc 1272635 18-0418-01-00 OPERATIONAL RESV, EQUIPISOFTWR Total 35926 35927 09/13/2021 35927 ASAPP 1283 09-0467-04-00 GAZEBO CONCERT SERIES Total 35927 35928 09/13/2021 35928 Atlas Technical Consultants, LLC 187984 19-0465-06-00 EXPANSION OF CITY HALL Page 3 Sep 13, 2021 03 20PM Check Amount 9221 3990 847 1797 4341 235.00 23500 121,685 00 50,000 00 24,500 00 95 53 9553 66800 1,16800 9900 35000 35000 26500 City of Eagle Check Register - Transparency Version - II Check Issue Dates 8/25/2021 - 9/13/2021 Page 4 Sep 13, 2021 03 20PM Check Check Invoice Number Invoice Invoice GL Check Issue Date Number Payee GL Account Account Title Amount 09/13/2021 35928 Atlas Technical Consultants, LLC 188241 19-0465-06-00 EXPANSION OF CITY HALL 27500 Total 35928 54000 35929 09/13/2021 35929 AutoSort 111651 17-0422-06-00 PRINTING AND PUBLISHING 25862 Total 35929 258 52 35930 09/13/2021 35930 Banbury HOA ANNUAL MEETING 01-0383-09-00 ROOM RESERVATIONS 1000 Total 35930 1000 36931 09/13/2021 35931 Benjamin or Sara Walton UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS 7500 Total 35931 7500 35932 09/13/2021 35932 Billing Document Specialists 77876 60-0434-47-00 MAIL SERVICE -CUSTOMER BILLING 1,97447 Total 35932 1,97447 35933 09/13/2021 35933 Billy R. Arnold 082621 GAZEBO C 09-0467-04-00 GAZEBO CONCERT SERIES 1,00000 Total 35933 1,00000 35934 09/13/2021 35934 Blake Love Excavation Inc 21249-02 19-0465-06-00 EXPANSION OF CITY HALL 107.782 44 Total 35934 107.782 44 35935 09/13/2021 35935 Boden Haus Landscape, Inc 21249-01 19-0465-06-00 EXPANSION OF CITY HALL 14,943 50 Total 35935 14,943 50 35936 09/13/2021 35936 Brandon Folkes or Jennifer Hacke UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS 7500 Total 35936 7500 35937 09/13/2021 35937 Brandon Johnson NPRA CONF PER 17-0422-09-00 TRAVEL/PER DIEM 27450 Total 35937 27450 35938 09/13/2021 35938 Brenda Francs SAT MKT OVERPM 09-0468-03-00 SATURDAY MARKET REFUND 120.00 Total 35938 12000 35939 09/13/2021 35939 Bret Pilkington DOG TAG REFUND 01-0341-12-00 ANIMAL CONTROL FEES 1050 City of Eagle Check Register - Transparency Version - II Check Issue Dates 8/25/2021 - 9/13/2021 Page 5 Sep 13, 2021 03 20PM Check Check Invoice Number Invoice Invoice GL Check Issue Date Number Payee GL Account Account Title Amount Total 35939 1050 35940 09/13/2021 35940 Brett or Jami Jenkins UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS 7500 Total 35940 7500 35941 09/13/2021 35941 Brian C McCarthy 0007-BLACKLETTE 07-0463-03-00 EXHIBIT CONSTRUCTION 45000 09/13/2021 35941 Brian C McCarthy 0008 07-0463.03-00 EXHIBIT CONSTRUCTION 27500 Total 35941 72500 35942 09/13/2021 35942 Brian or Diane Mitchell UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS 7500 Total 35942 7500 35943 09/13/2021 35943 Brian or Janelle Pavey UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS 7500 Total 35943 75.00 35944 09/13/2021 35944 Brian or Marilyn Orcutt UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS 75.00 Total 35944 7500 35945 09/13/2021 35945 BRS Architects 20040-15 19-0465-06-00 EXPANSION OF CITY HALL 3,701 95 Total 35945 3,701 95 35946 09/13/2021 35946 Bryan White UTILITY DEPOSIT 60-0220-00.00 WATER/SERVICE DEPOSITS 7500 Total 35946 7500 35947 09/13/2021 35947 B's Ace Hardware 111578 23-0414-03-00 MATERIALS AND SUPPLIES 3056 09/13/2021 35947 B's Ace Hardware 111609 60-0434-26-00 TOOLS, EQUIPMENT AND SUPPS 2599 09/13/2021 35947 B's Ace Hardware 111914 23-0414-03-00 MATERIALS AND SUPPLIES 1038 09/13/2021 35947 B's Ace Hardware 111915 23-0414-03-00 MATERIALS AND SUPPLIES 4598 09/13/2021 35947 B's Ace Hardware 111997 23-0414-03-00 MATERIALS AND SUPPLIES 139 09/13/2021 35947 B's Ace Hardware 112187 23-0414-03-00 MATERIALS AND SUPPLIES 21 58 09/13/2021 35947 B's Ace Hardware 112284 23-0414-03-00 MATERIALS AND SUPPLIES 499 09/13/2021 35947 B's Ace Hardware 112356 23-0414-03-00 MATERIALS AND SUPPLIES 2299 09/13/2021 35947 B's Ace Hardware 112955 23-0414-03-00 MATERIALS AND SUPPLIES 1798 09/13/2021 35947 B's Ace Hardware 113040 23-0414-03-00 MATERIALS AND SUPPLIES 111 92 09/13/2021 35947 B's Ace Hardware 113100 23-0414-03-00 MATERIALS AND SUPPLIES 2894 09/13/2021 35947 B's Ace Hardware 113199 23-0414-03-00 MATERIALS AND SUPPLIES 699 09/13/2021 35947 B's Ace Hardware 113240 23-0414-03-00 MATERIALS AND SUPPLIES 1999 09/13/2021 35947 B's Ace Hardware 113256 23-0414-03-00 MATERIALS AND SUPPLIES 999 09/13/2021 35947 B's Ace Hardware 113704 23-0414-03-00 MATERIALS AND SUPPLIES 1886 09/13/2021 35947 B's Ace Hardware 113756 24-0401-06-00 SUPPLIES 15793 09/13/2021 35947 B's Ace Hardware 113802 23-0414-03-00 MATERIALS AND SUPPLIES 1705 City of Eagle Check Issue Date Check Number Payee Check Register - Transparency Version - II Check Issue Dates 8/25/2021 - 9/13/2021 Invoice Number Invoice Invoice GL GL Account Account Title Page 6 Sep 13, 2021 03 20PM Check Amount 09/13/2021 35947 B's Ace Hardware 113849 23-0414-03-00 MATERIALS AND SUPPLIES 4735 09/13/2021 35947 B's Ace Hardware 113931 23-0414-03-00 MATERIALS AND SUPPLIES 1397 09/13/2021 35947 B's Ace Hardware 114068 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 31 96 09/13/2021 35947 B's Ace Hardware 114180 23-0414-03-00 MATERIALS AND SUPPLIES 1618 09/13/2021 35947 B's Ace Hardware 114500 23-0414-03-00 MATERIALS AND SUPPLIES 2697 09/13/2021 35947 B's Ace Hardware 115020 23-0414-03-00 MATERIALS AND SUPPLIES 25 17 09/13/2021 35947 B's Ace Hardware 115040 23-0414-03-00 MATERIALS AND SUPPLIES 3341 09/13/2021 35947 B's Ace Hardware 115240 23-0414-03-00 MATERIALS AND SUPPLIES 2799 09/13/2021 35947 B's Ace Hardware 115443 23.0414-03-00 MATERIALS AND SUPPLIES 11 34 09/13/2021 35947 B's Ace Hardware 115469 23-0414-03-00 MATERIALS AND SUPPLIES 2398 09/13/2021 35947 B's Ace Hardware 116094 23-0414-03-00 MATERIALS AND SUPPLIES 7894 09/13/2021 35947 B's Ace Hardware 116131 23-0414-03-00 MATERIALS AND SUPPLIES 24995 09113/2021 35947 B's Ace Hardware 116206 09-0463-27-00 EQUIPMENT 10898 09/13/2021 35947 B's Ace Hardware 116213 23-0414-03-00 MATERIALS AND SUPPLIES 3543 09/1312021 35947 B's Ace Hardware 116317 60-0434-26-00 TOOLS, EQUIPMENT AND SUPPS 1257 09/13/2021 35947 B's Ace Hardware 116375 60-0434-26-00 TOOLS, EQUIPMENT AND SUPPS 1200 09/13/2021 35947 B's Ace Hardware 116379 23-0414-03-00 MATERIALS AND SUPPLIES 2 25 09/13/2021 35947 B's Ace Hardware 116449 23-0414-03-00 MATERIALS AND SUPPLIES 759 09/13/2021 35947 B's Ace Hardware 116668 60-0434-26-00 TOOLS, EQUIPMENTAND SUPPS 499 09/13/2021 35947 B's Ace Hardware 116674 23-0414-03-00 MATERIALS AND SUPPLIES 11 96 09/13/2021 35947 B's Ace Hardware 116729 23-0414-03-00 MATERIALS AND SUPPLIES 1877 09/13/2021 35947 B's Ace Hardware 116756 23-0414-03-00 MATERIALS AND SUPPLIES 2258 09/13/2021 35947 B's Ace Hardware 116762 23-0414-03-00 MATERIALS AND SUPPLIES 89,80 09/13/2021 35947 B's Ace Hardware 116895 23-0414-03-00 MATERIALS AND SUPPLIES 4098 09/13/2021 35947 B's Ace Hardware 116966 23-0414-03-00 MATERIALS AND SUPPLIES 1299 09/13/2021 35947 B's Ace Hardware 117085 23-0414-03-00 MATERIALS AND SUPPLIES 11 06 09/13/2021 35947 B's Ace Hardware 117107 23-0414-03-00 MATERIALS AND SUPPLIES 4426 Total 35947 1.586.93 35948 09/13/2021 35948 BSN Sports Inc 913431020 17-0425-00-00 REC EQUIPMENT -TEAM SPORTS 2,12669 Total 35948 2,12669 35949 09/13/2021 35949 Buss Mechanical Services 21249-01 19-0465-06-00 EXPANSION OF CITY HALL 24,443 55 Total 35949 24,443 55 35950 09/13/2021 35950 Caldwell Transportation Company 31968 17-0423-04-00 TRANSPORTATION SERVICES 937 50 Total 35950 93750 35951 09/13/2021 35951 CenturyLink FIRE ALARMS 8/21 23-0442-04-00 UTILITIES 13045 Total 35951 13045 35952 09/13/2021 35952 Chapter 509 MOPH FIELD OF HONOR 01-0422-06-00 FIELD OF HONOR 17,602 49 Total 35952 17,602 49 35953 09/13/2021 35953 Charles Manscal 001 09-0467-02-00 EAGLE SATURDAY MARKET 25000 City of Eagle Check Register - Transparency Version - II Page 7 Check Issue Dates 8/25/2021 - 9/13/2021 Sep 13, 2021 03 20PM Check Check Invoice Number Invoice Invoice GL Check Issue Date Number Payee GL Account Account Title Amount Total 35953 35954 09/13/2021 35954 Charles or Hanne Chasney Total 35954 35955 09/13/2021 35955 City of Boise Total 35955 35956 09/13/2021 35956 City Of Eagle 09/13/2021 35956 City Of Eagle 09/13/2021 35956 City Of Eagle 09/13/2021 35956 City Of Eagle 09/13/2021 35956 City Of Eagle Total 35955 35957 09/13/2021 35957 Core & Main LP Total 35957 35958 09/13/2021 35958 Craig Cobb Total 35958 35959 09/13/2021 35959 D&B Supply 09/13/2021 35959 D&B Supply Total 35959 35960 09/13/2021 35960 Daniel Siap Total 35960 36961 09/13/2021 35961 David or Laurel Gangola Total 35961 35962 09/13/2021 35962 Delta Dental of Idaho 09/13/2021 35962 Delta Dental of Idaho 09/13/2021 35962 Delta Dental of Idaho 09/13/2021 35962 Delta Dental of Idaho 09/13/2021 35962 Delta Dental of Idaho 09/13/2021 35962 Delta Dental of Idaho 09/13/2021 35962 Delta Dental of Idaho 09/13/2021 35962 Delta Dental of Idaho UTILITY FINAL 99-0107-00-00 CASH CLEARING -UTILITY BILLING 441 ALLUMBAUGH 01-0416-46-00 ALLUMBAUGH HOUSE BMX 8121 23-0454-04-00 UTILITIES DOG PARK 8/21 23-0454-04-00 UTILITIES HWY 55 ENTRANC 23-0455-04-00 UTILITIES SPORTS COMPLE 23-0454-04-00 UTILITIES SPORTSMAN RES 23-0463-04-00 UTILITIES P267977 50-0434-58-00 RPR/MTNC-LINES-METERS-ETC UTILITY FINAL 99-0107-00-00 CASH CLEARING -UTILITY BILLING 80362 60-0434-68-00 UNIFORMS 85537 23-0414-03-00 MATERIALS AND SUPPLIES UTILITY FINAL 99-0107-00-00 CASH CLEARING -UTILITY BILLING UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS SEPT 2021 13-0217-07-00 BLDG DEPT HEALTH INSURANCE SEPT 2021 26-0217-07-00 HEALTH INSURANCE SEPT 2021 12-0217.07-00 CLERK DEPT HEALTH INSURANCE SEPT 2021 07-0217-07-00 MUSEUM HEALTH INSURANCE SEPT 2021 11-0217-07-00 EXEC DEPT HEALTH INSURANCE SEPT 2021 17-0217-07-00 HEALTH INSURANCE SEPT 2021 06-0217-07-00 LIBRARY HEALTH INSURANCE SEPT 2021 18-0217-07-00 HEALTH INSURANCE 6666 6666 4,43725 4,43725 129 19 3269 59952 1,888 16 9881 2,74837 66.88 6688 10000 21 99 121 99 6929 7500 7500 35742 17871 25744 4176 41 76 16704 20401 17871 City of Eagle Check Register - Transparency Version - II Page 6 Check Issue Dates 8/25/2021 - 9113/2021 Sep 13, 2021 03 20PM Check Check Invoice Number Invoice Invoice GL Check Issue Date Number Payee GL Account Account Title Amount 09/13/2021 35962 Delta Dental of Idaho SEPT 2021 23-0217-07-00 HEALTH INSURANCE 36029 09/13/2021 35962 Delta Dental of Idaho SEPT 2021 60-0217-07-00 WATER DEPT HEALTH INSURANCE 48270 09/13/2021 35962 Delta Dental of Idaho SEPT 2021 14-0217-07-00 P&Z DEPT HEALTH INSURANCE 567 17 Total 35962 35963 09/13/2021 35963 Denise Mattero UTLITY DEPOSIT R 60-0220-00-00 WATER/SERVICE DEPOSITS Total 35963 35964 09/13/2021 35964 Dennis Holte PLUMBING INSP 8/ 13-0416-09-00 PLUMBING INSPECTIONS Total 35964 35965 09/13/2021 35965 DigLine 0066535-IN 60-0434-44-00 DIG LINE Total 35965 35966 09/13/2021 35966 Donald or Gretchen Tews UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS Total 35966 35967 09/13/2021 35967 Drugfree Idaho 9262 09/13/2021 35967 Drugfree Idaho 9262 Total 35967 35968 7500 12,080 32 12,080 32 7500 01-0416-49-00 DRUGFREE IDAHO 12805 01-0413-52-00 DRUG TESTING, PRE -EMPLOYMENT 3200 09/13/2021 35968 Dustin C Morris SAT MKT 8/14/21 09-0467-02-00 EAGLE SATURDAY MARKET Total 35968 35969 09/13/2021 35969 Eagle Fire Protection District AUGUST 2021 IMP 01-0469-00-00 FIRE DEPT IMPACT FEES Total 35969 35970 09/13/2021 35970 Eagle Sewer District 660 E CIVIC LN - 9/ 23-0442-04-00 UTILITIES 09/13/2021 35970 Eagle Sewer District GUERBER PK 9/20 23-0449-04-00 UTILITIES 09/13/2021 35970 Eagle Sewer District HERITAGE PK 9/20 23-0450-04-00 UTILTIES 09/13/2021 35970 Eagle Sewer District MERRILL PK 9/202 23-0452-04-00 UTILITIES 09/13/2021 35970 Eagle Sewer District SPORTS COMPLX 23-0454-04-00 UTILITIES 09/13/2021 35970 Eagle Sewer District SPORTSMAN RES 23-0463-04-00 UTILITIES Total 35970 35971 09/13/2021 35971 Eagle United Methodist Church 363 17-0423-03-00 FACILITY RENTAL 09/13/2021 35971 Eagle United Methodist Church 364 17-0423-03-00 FACILITY RENTAL 25000 39,288 72 144 00 3600 3600 3600 7200 36000 1,45625 1,29375 City of Eagle Check Register - Transparency Version - II Page 9 Check Issue Dates 8/25/2021 - 9/13/2021 Sep 13, 2021 03.20PM Check Check Invoice Number Invoice Invoice GL Check Issue Date Number Payee GL Account Account Title Amount Total 35971 2.75000 35972 09/13/2021 35972 Eagle Water Cc 1ST ST PARKING L 23-0455-04-00 UTILITIES 2649 09/13/2021 35972 Eagle Water Co 312 STATE ST - AU 23-0455-04-00 UTILITIES 26014 09/13/2021 35972 Eagle Water Co 660 E CIVIC LN -8/2 23-0442-04-00 UTILITIES 323 14 09/13/2021 35972 Eagle Water Co EAGLE RD#1-8/202 23-0455-04-00 UTILITIES 10095 09/13/2021 35972 Eagle Water Co EAGLE RD#2-8/202 23-0455-04-00 UTILITIES 14855 09/13/2021 35972 Eagle Water Co FLAG PLAZA 8/202 23-0447-04-00 UTILTIES 2442 09/13/2021 35972 Eagle Water Co GUERBER PK-HIG 23-0449-04-00 UTILITIES 25769 09/13/2021 35972 Eagle Water Co GUERBER-LOW 8/ 23-0449-04-00 UTILITIES 71 20 09/13/2021 35972 Eagle Water Co HERITAGE PK 8120 23-0450-04-00 UTILTIES 8701 09/13/2021 35972 Eagle Water Co MERRILL-HIGH 8/2 23-0452-04-00 UTILITIES 29266 09/13/2021 35972 Eagle Water Co MERRILL-LOW 8/2 23-0452-04-00 UTILITIES 5953 09/13/2021 35972 Eagle Water Co N EAGLE RD #3-8/ 23-0455-04-00 UTILITIES 21996 09/13/2021 35972 Eagle Water Cc OK PARK 8/2021 23-0453-04-00 UTILITIES 16508 09/13/2021 35972 Eagle Water Co PLAZA COMM ARE 23-0456-04-00 UTILITIES 231 75 09/13/2021 35972 Eagle Water Cc RANCH #4-8/2021 23-0455-04-00 UTILITIES 825 09/13/2021 35972 Eagle Water Co SPORTS COMPLX 23-0454.04-00 UTILITIES 2009 09/13/2021 35972 Eagle Water Co TENNIS CTS - 8/20 23-0448-04-00 UTILITIES 8577 09/13/2021 35972 Eagle Water Co. WEST ENTRY 8/20 23-0455-04-00 UTILITIES 12732 Total 35972 2,51000 35973 09/13/2021 35973 Elec Controls & Instrumentals, LL AUG 2021 INSPEC 13-0416-25-00 ELECTRICAL INSPECTOR 13,881 22 Total 35973 13,881 22 35974 09/13/2021 35974 Eric or Sally Congleton UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS 7500 Total 35974 75,00 35975 09/13/2021 35975 Falene Reeve UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS 7500 Total 35975 7500 35976 09/13/2021 35976 Ferguson Waterworks #1701 0792762 60-0434-26-00 TOOLS, EQUIPMENT AND SUPPS 46069 Total 35976 46069 35977 09/13/2021 35977 Fishers Technology 938417 18-0416-01-00 CONTRACT AND AGREEMENTS 71 07 Total 35977 71 07 35978 09/13/2021 35978 Forte Construction Services, LLC 21249-01 19-0465-06-00 EXPANSION OF CITY HALL 100,700 00 Total 35978 100,700 00 35979 09/13/2021 35979 Fred Fritchman EHS PANEL 07-0463-03-00 EXHIBIT CONSTRUCTION 56000 City of Eagle Check Register - Transparency Version - II Check Issue Dates, 8/25/2021 - 9/13/2021 Check Check Invoice Number Invoice Invoice GL Issue Date Number Payee GL Account Account Title Total 35979 35980 09/13/2021 35980 FTF Media, LLC 2330 Total 35980 35981 17-0422-03-00 PRINTING AND PUBLISHING 09/13/2021 35981 Gary Gwin UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS Total 35981 35982 09/13/2021 35982 Greg or Debra Vetti UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS Total 35982 35983 09/13/2021 35983 Greg or Rosellen Hong UTILITY DEPOSIT 60-0220-00-00 WATER/SERVICE DEPOSITS Total 35983 35984 09/13/2021 35984 GWC Capital, LLC MEETING ROOM C 01-0383-09-00 ROOM RESERVATIONS Total 35984 35985 09/13/2021 35985 Harris Mountain West- Idaho 270800397 Total 35985 35986 23-0444-01-00 BLDG MAINTENANE & REPAIR 09/13/2021 35986 Heather Paredes RIBBON REIMB 01-0422-06-00 FIELD OF HONOR Total 35986 35987 Page 10 Sep 13, 2021 03 20PM C heck Amount 16800 7500 7500 75 00 5000 16613 241 45 09/13/2021 35987 HECO Engineers 46416 19-0471-00-00 FEMA PA Grant- Flooding 99000 09/13/2021 35987 HECO Engineers AUG 2021 GRADIN 01-0413-31-00 ENGINEERING FEE/DEVELOPER CHG 1,50000 09/13/2021 35987 HECO Engineers ENGINEERING FE 01-0413-31-00 ENGINEERING FEE/DEVELOPER CHG 11,709 00 Total 35987 14,199 00 35988 09/13/2021 35988 Holland & Hart LLP 1918450 01-0416-02-02 LITIGATION ATTORNEYS FEES 3,58950 Total 35988. 3,58950 35989 09/13/2021 35989 HORROCKS Engineers 63406 08-0438-37-00 CAPITAL IMPROVEMENTS 5,76200 Total 35989 5,76200 35990 09/13/2021 35990 Horton, Sheri MILEAGE REIMB 8/ 12-0413-13-00 TRAVEL & PER DIEM 952 City of Eagle Check Register - Transparency Version - II Page 11 Check Issue Dates 8/25/2021 - 9/13/2021 Sep 13, 2021 03 20PM Check Check Invoice Number Invoice Invoice GL Check Issue Date Number Payee GL Account Account Title Amount Total 35990. 952 35991 09/13/2021 35991 Idaho Correctional Industries 038454 12-0413-06-00 DUPLICATION/PUBLISHING/PRINTIG 6000 09/13/2021 35991 Idaho Correctional Industries 038498 14-0413-05-00 OFFICE EXPENSES 5500 Total 35991 11500 35992 09/13/2021 35992 Idaho Humane Society, Inc SEPT 2021 01-0416-06-00 IDAHO HUMANE SOCIETY 11,473 67 Total 35992 11.473 67 35993 09/13/2021 35993 Idaho State Police AUG 2021 01-0413-37-00 BACKGROUND CHECK-PERMITS/LIC 19950 Total 35993 19950 35994 09/13/2021 35994 Johnstone Supply 1129671 23-0444-01-00 BLDG MAINTENANE & REPAIR 4017 Total 35994 40 17 35995 09/13/2021 35995 Land Consultants 2021-032 14-0416-03-00 PROFESSIONAL SERVICE CONTRACT 1,52000 Total 35995 1,52000 35996 09/13/2021 35996 Lisa S Bittick Lowe EAGLE FUN DAYS 24-0401-05-00 MUSIC & ENTERTAINMENT 30000 Total 35996 30000 35997 09/13/2021 35997 MASTERCARD AUG 2021 #8819 09-0467-06-00 EAGLE HARVEST FEST 14600 09/13/2021 35997 MASTERCARD AUG 2021 #8819 21-0425.00-00 COMMUNITY EVENTS 35824 09/13/2021 35997 MASTERCARD AUG 2021 #8819 17-0423-02-00 FIELD TRIPS 11407 09/13/2021 35997 MASTERCARD AUG 2021 #8819 17-0422-09-00 TRAVEL/PER DIEM 1,267 76 09/13/2021 35997 MASTERCARD AUG 2021 #8819 09-0463-20-00 TRAVEL/PER DIEM 1,26776 09/13/2021 35997 MASTERCARD AUG 2021 #8819 17-0422-08-00 TRAINING 59500 09/13/2021 35997 MASTERCARD AUG 2021 #8819 09-0463-19-00 TRAINING 59500 09/13/2021 35997 MASTERCARD AUG 2021 #8819 21-0425-00-00 COMMUNITY EVENTS 45000 09/13/2021 35997 MASTERCARD AUG 2021 #8819 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 1,204 86 09/13/2021 35997 MASTERCARD AUG 2021 #8819 17-0422-03-00 PRINTING AND PUBLISHING 1423 09/13/2021 35997 MASTERCARD AUG 2021 #8819 17-0422-09-00 TRAVEL/PER DIEM 48496 09113/2021 35997 MASTERCARD AUG 2021 #8819 09-0463-20-00 TRAVEL/PER DIEM 48496 09/13/2021 35997 MASTERCARD AUG 2021 #8819 23-0413-04-00 TRAINING 48496 09/13/2021 35997 MASTERCARD AUG 2021 #8819 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 10658 09/13/2021 35997 MASTERCARD AUG 2021 #8619 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 11997 09/13/2021 35997 MASTERCARD AUG 2021 #8819 09-0457-02-00 EAGLE SATURDAY MARKET 999 09/13/2021 35997 MASTERCARD AUG 2021 #8819 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 2098 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 14-0413-05-00 OFFICE EXPENSES 19999 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 11-0422-02-00 STAFF RELATIONS 4600 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 01-0413-50-00 JOB POSTINGS 18737 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 23-0414-03-00 MATERIALS AND SUPPLIES 17998 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 01-0413-05-00 OFFICE EXPENSES 8334 City of Eagle Check Register - Transparency Version - II Check Issue Dates 8/25/2021 - 9/13/2021 Page 12 Sep 13, 2021 03 20PM Check Check Invoice Number Invoice Invoice GL Check Issue Date Number Payee GL Account Account Title Amount 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 12-0413-12-00 PERSONNEL TRAINING & RESOURCE 42000 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 01-0462-01-00 PUBLIC RELATIONS 17324 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 12-0413-12-00 PERSONNEL TRAINING & RESOURCE 24000 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 23-0414-08-00 SIGNS & SIGN REPLACEMENT 10822 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 23-0414-03-00 MATERIALS AND SUPPLIES 15327 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 17-0422-02-01 ADVERTISING/MKTNG TEAM SPORTS 7400 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 01-0413-28-00 RESOURCE MATERIALS 17 33 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 01-0413-05-00 OFFICE EXPENSES 2823 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 01-0462-01-00 PUBLIC RELATIONS 15000 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 01-0413-37-00 BACKGROUND CHECK-PERMITS/LIC 28.85 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 12-0413-05-00 OFFICE EXPENSES 5684 09/13/2021 35997 MASTERCARD AUG 2021- COE #3 23-0460-00-00 TOOLS 28848 09/13/2021 35997 MASTERCARD AUG 202141728 M 07-0462-32-00 ARCHIVAL SUPPLIES 15.89 09/13/2021 35997 MASTERCARD AUG 202141728 M 07-0461-03-00 CONFERENCES & SEMINARS 8832 09/13/2021 35997 MASTERCARD AUG 202141728 M 23-0415-08-00 LIBRARY FLOORING 119 38 09/13/2021 35997 MASTERCARD AUG 202141728 M 07-0462-32-00 ARCHIVAL SUPPLIES 1088 09/13/2021 35997 MASTERCARD AUG 202141728 M 23-0415-08-00 LIBRARY FLOORING 2608 09/13/2021 35997 MASTERCARD AUG 202141728 M 07-0462-32-00 ARCHIVAL SUPPLIES 7241 09/13/2021 35997 MASTERCARD AUG 202141728 M 07-0463-03-00 EXHIBIT CONSTRUCTION 699 09/13/2021 35997 MASTERCARD AUG 202141728 M 07-0461-04-00 TRAVEL & PER DIEM 25440 09/13/2021 35997 MASTERCARD AUG 2021-#1728 M 07-0462-31-00 OFFICE SUPPLIES 5236 09/13/2021 35997 MASTERCARD AUG 2021-#1728 M D7-0463-02-00 EXHIBIT ITEMS 3995 09/13/2021 35997 MASTERCARD AUG 202145249 P 23-0414-03-00 MATERIALS AND SUPPLIES 1999 09/13/2021 35997 MASTERCARD AUG 202145249 P 23-0414-03-00 MATERIALS AND SUPPLIES 26 50 09/13/2021 35997 MASTERCARD AUG 202145249 P 23-0440-01-00 BLDG MAINTENANCE & REPAIR 4021 09/13/2021 35997 MASTERCARD AUG 202145439 T 12-0413-05-00 OFFICE EXPENSES 25 36 09/13/2021 35997 MASTERCARD AUG 202145447 W 60-0434-23-00 DUES & SUBSCRIPTIONS 3000 09/13/2021 35997 MASTERCARD AUG 202145454 W 60-0434-23-00 DUES & SUBSCRIPTIONS 8600 09/13/2021 35997 MASTERCARD AUG 2021-1137 PW 23-0417-05-00 VEHICLE CAR WASH 400 09/13/2021 35997 MASTERCARD AUG 2021-1137 PW 08-0438-37-00 CAPITAL IMPROVEMENTS 45894 09/13/2021 35997 MASTERCARD AUG 2021-1137 PW 23-0414-03-00 MATERIALS AND SUPPLIES 91384 09/13/2021 35997 MASTERCARD AUG 2021-1137 PW 09-0467-04-00 GAZEBO CONCERT SERIES 35000 09/13/2021 35997 MASTERCARD AUG 2021-1137 PW 23-0460-00-00 TOOLS 1,11998 09/13/2021 35997 MASTERCARD AUG 2021-1137 PW 23-0420-00-00 MTNC/REPAIR EQUIPMENT 4.49500 09/13/2021 35997 MASTERCARD AUG 2021-1137 PW 23-0417-05-00 VEHICLE CAR WASH 1800 09/13/2021 35997 MASTERCARD AUG 2021-2721 EC 26-0413-19-00 COMMUNICATIONS 1059 09/13/2021 35997 MASTERCARD AUG 2021-2721 EC 26-0413-19-00 COMMUNICATIONS 5800 09/13/2021 35997 MASTERCARD AUG 2021-2721 EC 26-0413-19-00 COMMUNICATIONS 1,15200 09/13/2021 35997 MASTERCARD AUG 2021-2721 EC 26-0413-19-00 COMMUNICATIONS 1059 09/13/2021 35997 MASTERCARD AUG 2021-5371 CL 23-0417-01-00 VEHICLE MTNC & REPAIR 2369 09/13/2021 35997 MASTERCARD AUG 2021-5389 CIT 12-0413-12-00 PERSONNEL TRAINING & RESOURCE 21000 09/13/2021 35997 MASTERCARD AUG 2021-5421 WA 60-0434-23-00 DUES & SUBSCRIPTIONS 6000 09/13/2021 35997 MASTERCARD AUG 2021-7742 17-0423-00-00 REC SUPPLIES -CAMPS & CLASSES 7180 09/13/2021 35997 MASTERCARD AUG 2021-7742 17-0423-02-00 FIELD TRIPS 35600 09/13/2021 35997 MASTERCARD AUG 2021-7742 17-0423-02-00 FIELD TRIPS 3250 09/13/2021 35997 MASTERCARD AUG 2021-7742 17-0423-02-00 FIELD TRIPS 24000 09/13/2021 35997 MASTERCARD AUG 2021-7742 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 1781 09/13/2021 35997 MASTERCARD AUG 2021-7742 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 11199 09/13/2021 35997 MASTERCARD AUG 2021-7742 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 159 17 09/13/2021 35997 MASTERCARD AUG 2021-7742 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 111 93 09M3/2021 35997 MASTERCARD AUG 2021-9731 17-0422-10-00 BACKGROUND CHECKS 24 00 09/13/2021 35997 MASTERCARD AUG 2021-9731 17-0422-03-00 PRINTING AND PUBLISHING 26820 09/1312021 35997 MASTERCARD AUG 2021-9731 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 61993 09/13/2021 35997 MASTERCARD AUG 2021-9731 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 6804 09/13/2021 35997 MASTERCARD AUG 2021-9731 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 21900 09/13/2021 35997 MASTERCARD AUG 2021-9731 17-0423-01-00 UNIFORMS 23662 City of Eagle Check Register - Transparency Version - 11 Check Issue Dates 8/25/2021 - 9/13/2021 Page 13 Sep 13, 2021 03 20PM Check Check Invoice Number Invoice Invoice GL Check Issue Date Number Payee GL Account Account Title Amount Total 35997 22.496 80 35998 09/13/2021 35998 McClatchy Company 58078 14-0413-08-00 LEGAL ADS & PUBLICATIONS 24800 09/13/2021 35998 McClatchy Company 58078 01-0413-08-00 LEGAL ADVERTISING/PUBLICATION 73660 09/13/2021 35998 McClatchy Company 58078 01-0413-08-00 LEGAL ADVERTISING/PUBLICATION 8216 Total 35998 1,06676 35999 09/13/2021 35999 Mountain West Debt Fund LP RIVERFUND 565 S 01-0203-01-01 BONDS DEPOSITS PAYABLE 145,945 50 Total 35999 145,945 50 36000 09/13/2021 36000 NAPA Auto Parts 470-199480 23-0414-03-00 MATERIALS AND SUPPLIES 1448 09/13/2021 36000 NAPA Auto Parts 470-199615 23-0414-03-00 MATERIALS AND SUPPLIES 34 95 Total 36000 4943 36001 09/13/2021 36001 National Benefit Services, LLC 821044 06-0461-23-01 HRA/COBRA ADMIN FEES 7240 09/13/2021 36001 National Benefit Services, LLC 821044 01-0415-23-01 HRA/COBRA ADMIN FEES 7240 Total 36001 144 80 36002 09/13/2021 36002 Pacific Office Automation 596990 18-0416-01-00 CONTRACT AND AGREEMENTS 805 Total 36002 805 36003 09/13/2021 36003 Paige Thomas NPRA PER DIEM 09-0463-20-00 TRAVEL/PER DIEM 27450 Total 36003 27450 36004 09/13/2021 36004 Parsons Behle & Latimer a Corp 1366778 01-0413-33-00 ATTORNEY FEE -CHARGE DEVELOPE 99000 Total 36004 99000 36005 09/13/2021 36005 Pioneer Manufacturing Company 806065 17-0423-00-01 REC SUPPLIES -TEAM SPORTS 1,73250 Total 36005 1,73250 36006 09/13/2021 36006 Pitney Bowes 3314125503 18-0416-01-00 CONTRACT AND AGREEMENTS 43203 Total 36006. 43203 36007 09/13/2021 36007 Premier Powder Coating & Custo 31128 23-0418-03-00 MEMORIALS, MTNC/REPAIR 1,66005 Total 36007 1,66005 City of Eagle Check Register - Transparency Version - II Page 14 Check Issue Dates 8/25/2021 - 9/13/2D21 Sep 13, 2021 03 20PM Check Check Invoice Number Invoice Invoice GL Check Issue Date Number Payee GL Account Account Title Amount 36008 09/13/2021 36008 Priority Electric Inc 21249-02 19-0465-06-00 EXPANSION OF CITY HALL 17,899 90 Total36008 17.899 90 36009 09/13/2021 36009 Republic Services #884 0884-001174008 23-0442-04-00 UTILITIES 18992 09/13/2021 36009 Republic Services #884 0884-001174113 23-0452-04-00 UTILITIES 42388 09113/2021 36009 Republic Services #884 0884-001174113 23-0449-04-00 UTILITIES 1,84922 09/13/2021 36009 Republic Services #884 0884-001174206 23-0454-04-00 UTILITIES 35970 09/13/2021 36009 Republic Services #884 0884-001174250 23-0421-01-00 SANITATION SERVICES 1,28474 09/13/2021 36009 Republic Services #884 0884-001174994 23-0450-04-00 UTILTIES 5884 Total35009 4,16630 36010 09/13/2021 36010 Rick G Wenick AUG 2021 INSPEC 13-0416-13-00 BLDG INSPECTOR 5,202 00 Total 36010 5,202 00 36011 09/13/2021 36011 Rimi, Inc - Terry Medley AUG 2021 MECH 1 13-0416-11-00 MECHANICAL INSPECTOR 15,756 41 Total 36011 15,756 41 36012 09/13/2021 36012 Rocky Mountain Electric 35692 23-0441-01-00 MAINTENANCE & REPAIR 1,525 05 09/13/2021 36012 Rocky Mountain Electric 35693 23-0441-01-00 MAINTENANCE & REPAIR 1,52505 09/13/2021 36012 Rocky Mountain Electric 35694 23-0441-01-00 MAINTENANCE & REPAIR 1,801 35 09/13/2021 36012 Rocky Mountain Electric 35595 23-0441-01-00 MAINTENANCE & REPAIR 1,525 05 09/13/2021 36012 Rocky Mountain Electric 37267 07-0462-69-00 MISCELLANEOUS 20084 Total 36012 6,577 34 36013 09/13/2021 36013 SealMaster of Boise SEALING PROJEC 23-0464-00-00 GROUNDS MTNC/REPAIR 1,57012 09!13/2021 36013 SealMaster of Boise SEALING PROJEC 23-0464-01-00 EQUIPMENT RENTAL 4.00000 09/13/2021 36013 SealMaster of Boise SEALING PROJEC 23-0414-02-00 MISC MTNC & REPAIR GROUNDS 19,361 10 Total 36013 24,931 22 36014 09/13/2021 36014 Shadows 55773 07-0462-35-00 UNIFORMS 305 76 09/13/2021 36014 Shadows 56377 18-0413-06-00 UNIFORMS 570 46 Total 36014 87622 36015 09/13/2021 36015 Shilo Automatic Sprinklers, Inc 721558-1 23-0443-01-00 BLDG MAINTENANCE & REPAIR 12680 Total 36015 12680 36016 09/13/2021 36016 Silver Creek Supply 0004858080-001 23-0414-03-00 MATERIALS AND SUPPLIES 21849 09/13/2021 36016 Silver Creek Supply 0004861803-001 23-0414-03-00 MATERIALS AND SUPPLIES 23057 09/13/2021 36016 Silver Creek Supply 0005037190-001 23-0414-03-00 MATERIALS AND SUPPLIES 1787 09/13/2021 36016 Silver Creek Supply 0005094054-001 23-0414-03-00 MATERIALS AND SUPPLIES 12846 City of Eagle Check Register - Transparency Version - II Check Issue Dates 8/25/2021 - 9/13/2021 Check Check Invoice Number Invoice Issue Date Number Payee GL Account Total 36016 36017 09/13/2021 36017 Staples Credit Plan 2897865091 09/13/2021 36017 Staples Credit Plan 2897865091 09/13/2021 36017 Staples Credit Plan 2899870551 09/13/2021 36017 Staples Credit Plan 2902832111 09/13/2021 36017 Staples Credit Plan 2907585341 09/13/2021 36017 Staples Credit Plan 2907585341 09/13/2021 36017 Staples Credit Plan 2911207321 09/13/2021 36017 Staples Credit Plan 2914255181 09/13/2021 36017 Staples Credit Plan 2914386321 09/13/2021 36017 Staples Credit Plan 29435 09/13/2021 36017 Staples Credit Plan 34747 Total 36017 36018 09/13/2021 35018 The Sherwin Williams Co 6421-3 Total 36018 36019 09/13/2021 36019 TischlerBise, Inc 202190000028 09/13/2021 36019 TischlerBise, Inc 20219000028 Total 36019 36020 09/13/2021 36020 Treasure Valley Fire Protection 21249-01 Total 36020 36021 09/13/2021 36021 Upson Company 21249-01 Total 36021 36022 09/13/2021 35022 Wright Brothers 21249-002 09/13/2021 36022 Wright Brothers 21249-01 I ota1 36022 Grand Totals Invoice GL Account Title 60-0434-15-00 OFFICE SUPPLIES 01-0413-05-00 OFFICE EXPENSES 01-0413-05-00 OFFICE EXPENSES 01-0413-05-00 OFFICE EXPENSES 12-0413-05-00 OFFICE EXPENSES 01-0413-05-00 OFFICE EXPENSES 07-0466-74.01 CAPITAL EXP FURNITURE 01-0413-05-00 OFFICE EXPENSES 01-0413-05-00 OFFICE EXPENSES 07-0462-31-00 OFFICE SUPPLIES 07-0462-31-00 OFFICE SUPPLIES 23-0414-03-00 MATERIALS AND SUPPLIES 01-0416-35-00 ADMINISTRATIVE RESERVE 01-0416-35-00 ADMINISTRATIVE RESERVE 19-0465-06-00 EXPANSION OF CITY HALL 19-0465-05-00 GENERAL CITY PROJECTS 19-0465-06-00 EXPANSION OF CITY HALL 19-0465-06-00 EXPANSION OF CITY HALL Page 15 Sep 13, 2021 03 20PM Check Amount 1784 5398 8247 3633 1799 4709 261 98 9596 %98 21 20 1681 51 56 1,794 50 4,181 00 5,97550 3.99000 1,42500 1,42500 45,432 67 1,480,935 62 Local Highway Technical Assistance Council 3330 Grace Street Boise, Idaho 83703 Phone 208.344.0565 Fax 208.344.0789 www.lhtac.org September 14, 2021 Sponsor: City of Eagle Attention: Nichoel Baird Spencer Key No: 20841 Project Name: Bike/Ped Bridge Over Boise River Re: Advance Construction Dear Nichoel, Ur Ang W" Since 1994 Robert (BJ) Berlin Chairman Neal Gier Vice Chairman Phil Lampert Secretary/Treasurer Laila Kral, P.E. Administrator Currently construction for the Eagle Bike/Ped Bridge is scheduled for Federal fiscal year 2023 (FY23). If the City of Eagle wants to pursue Advance Construction (AC) and advertise the project for construction this fall, the City of Eagle would need to pay all the costs up front associated with phases CL 8L CE ($155,000). That funds the administrative side of the project for LNTAC and ITD. You can be reimbursed for the Federal portion of those two phases in FY23. Additionally, the City of Eagle will pay all contractor and construction engineering invoices in full as they are received and processed. Once the Federal Funding is available and obligated (as early as October 2022), you will be able to submit for 92.66% reimbursement. See attached page for full breakdown of construction costs. The total cost of the bridge is $3.868M with $2.175 of federal funds and $1.693M of City funds. Please contact me if you have any questions. Sincerely, Amanda LaMott, P.E. Agreement Administrator Association of Idaho Cities Idaho Association of Highway Districts Mayor Mac Pooler Commissioner Neal Gier City of Kellogg Buhl Highway District Mayor Robert (BJ) Berlin Commissioner Kevin Renfrow City of Roberts South Latah Highway District Mayor Bruce Hossfeld Commissioner Gilbert Hofineister City of Paul Power County Highway District Council Members Idaho Association of Counties Commissioner Phil Lampert Benewah County Commissioner Mark Rekow Gem County Commissioner Todd Smith Madison County Ex-Officio Members Kelley Packer, Executive Director Association of Idaho Cities Nick Veldhouse, Executive Director Idaho Association of Highway Districts Seth Grigg, Executive Director Idaho Association of Counties CN $ 3,093,873.00 Cont. $ 154,694.00 CC $ 465,000.00 CL* $ 140,000.00 CE* $ 15,000.00 Total $ 3,868,567.00 Total Scheduled Federal Funds $ 2,175,000.00 Local Participation Paid by the Sponsor $ 1,693,567.00 *must be paid in full prior to advertisement by the City of Eagle Idaho Transportation Department Estimate 20841 Estimated Cost:$3,093,872.20 Contingency: 5.00% Estimated Total: $3,248,565.81 SH-55, BIKE/PED BR OVER BOISE RV, EAGLE Base Date: 09110121 Spec Year: 01 Unit System: E Work Type: BRIDGE CONSTRUCTION AND APPROACHES Highway Type: Asphalt Urban/Rural Type: URBAN Season: SUMMER County: Ada Latitude of Midpoint: 434112 Longitude of Midpoint:-1162116 District: 78111 Federal Project Number: NA State Project Number: A020(841) Estimate: 20841 Line # Item Number Quantity Units Unit Price Description Supplemental Description Group 000 1 : ROADWAY WORK BY CONTRACT 0056 201-005A CLEARING & GRUBBING 0057 202-005A SELECTIVE REM OF TREES (INCLUDING STUMPS) 0058 203-005A REM OF OBSTRUCTIONS (CUT 72" PIPE) 0059 203-015A REM OF BITUMINOUS SURF 0060 203-125B REM OF MISCELLANEOUS ITEMS (GUARDRAIL TERMINAL) 0061 203-135A REMOVAL OF SIGN 0.500 ACRE $15,000.00000 63.000 EACH $550.00000 1.000 LS $250.00000 171.000 SY $16.00000 1.000 EA $2,000.00000 6.000 EACH $250.00000 Idaho Transportation Department Extension $7,500.00 $34,650.00 $250.00 $2,736.00 $2,000.00 $1, 500.00 0062 205-005A 754.000 CY $26 00000$10,604.00 EXCAVATION 0063 205-040A 500.000 CY $50.00000 $25,000.00 GRANULAR BORROW 0064 205-060A 83.000 MG $25.00000 $2,075.00 WATER FOR DUST ABATEMENT 0065 212-011 A 667.000 FT $4.00000 $2,668.00 FIBER WATTLE 0066 212-060A 2.000 EACH $2,100.00000 $4,200.00 STABILIZED CONST ENTRANCE 0067 212-095A 8.000 EACH $75.00000 $600.00 INLET PROTECTION (UNPAVED AREA) 0068 212-105A 25000.000 CA $1.00000 $25,000.00 WATER POLLUTION AND EROSION CONTROL 0069 213-005A 134.000 CY $35.00000 TOPSOIL (6" DEPTH) 0072 602-125A 20.000 FT $450.00000 72" PIPE CULV 0073 605-015A 372.000 FT $100.00000 8" STORM SEWER PIPE 0074 608-015A 2.000 EACH $500.00000 8" APRON FOR PIPE 0075 609-025A 2.000 EACH $8,500.00000 MINOR STR 0076 612-115C 1.000 EACH $4,000.00000 GUARDRAIL TERMINAL, TANGENT $4,690.00 $9,000.00 $37,200.00 $1,000.00 $17, 000.00 $4,000.00 8:49:45AM Friday, September 10, 2021 Page 2 of 5 Estimate: 20841 Idaho Transportation Department Line # Item Number Quantity Units Unit Price Extension Description Supplemental Description 0077 612-120B 1.000 EACH $2,000.00000 $2,000.00 GUARDRAIL TRANSITION, HIGH SPEED 0078 616-080A 6.000 EACH $650.00000 $3,900.00 REINSTALL SIGNS IN ft-v NOW �0079 619-010A 1.000 LS FIN $40,000.00000 $40,000.00 ILLUMINATION TY 2 0080 621-005A 0.160 ACRE $5,000.00000 $800.00 SEED BED PREPARATION 0081 621-010A 0.160 ACRE $2,500.00000 $400.00 SEEDING 0082 621-015A 0.160 ACRE $3,200.00000 $512.00 MULCHING 0083 621-025A 0.160 ACRE $1,000.00000 $160.00 MULCH ANCHORING (TACKIFIER) 0084 ``621-035A 0.160 ACRE $2,500.00000 $400.00 F. 1LIZIN ,._. 0085 624-005A 86.000 CY $120.00000 $10,320.00 LOOSE RIPRAP (D50 = 12") 0086' ' 624-005B ` ''ry 440.000 CY $120.00000 $52,800.00 LOOSE RIPRAP (D50 = 18') 0087 626-113A 1.000 LS $12,000.00000 $12,000.00 FLOOD LIGHTS DRAINAGE GEOTEXTILE 0090 640-010A ; r RIPRAP/EROSION CONT GEOTEXTI I E 0091 675-005A SURVEY 112.000 609.000 SY $7.00000 $4,263.00 1.000 LS $75,000.00000 $75,000.00 0092 675-010A 2,500.000 CA DIRECTED SURVEYING OFFICE COMPUTATIONS 0093 675-015A 5,000.000 CA DIRECTED SURVEYING CREW 0094 ' "577-005A ' t ' ' -.. :.. 1.000 LS RECORD DRAWINGS 0095 S900-50A 25,000.000 CA CONTINGENCY AMOUNT (EROSION CONTROL & SEDIMENT CONTROL) 0096 S900-50B 5,000.000 CA CONTINGENCY AMOUNT 8:49:45AM Friday, September 10, 2021 $1.00000 $2,500.00 $1.00000 $5,000.00 $10,000.00000 $10,000.00 $1.00000 $25,000.00 $1.00000 $5,000.00 Page 3 of 5 Estimate: 20841 Idaho Transportation Department Line # Item Number Quantity Units Unit Price Extension Description Supplemental Description (POWER SERVICE). 0097 S901-05A 8.000 EACH $1,000.00000 $8,000.00 SP INLET PEDESTRIAN 0098 S904-05A 1.000 LS $75,000.00000 $75,000.00 SP TRAFFIC CONTROL 0099 S904-05B 1.000 LS $28,000.00000 $28,000.00 SP CONC SIDEWALK/WALL 0100 S904-05C 1.000 LS $5,000.00000 $5,000.00 REM OF CONC SIDEWALK & WALL 0101 S904-05D 1.000 LS $10,000.00000 $10,000.00 SP PEDESTRIAN TEMPORARY MANAGEMENT PLAN 0102 S904-05E 1.000 LS $20,000.00000"` $20,000.00 SP ROCKERY WALL 0103 S911-05A 186.000 FT $25.00000 $4,650.00 SP ROOT BARRIER 0104 S912-05A '' 632:000 ` "SY V&00000 ' `"'$22,120.00 SP SHARED USE PATH 0105 S912-05B 1,624.000 SY $30.00000 $48,720.00 SP LANDSCAPE REPAIR 0106 S912-05C 1,559.000 SY $25.00000 $38,975.00 SP FILL CONTAINMENT MATTING 0107 S913-05A 24.000 CY $50.00000 $1,200.00 SP 2" DRAIN ROCK 0108 Z629-05A 1.000 LS $403,550.00000 $403,550.00 MOBILIZATION Total for Group 0001:$1,127,367.00 Group 0002: BRIDGEWORK BY CONTRACT 0109 210-005A 1,054.000 CY $30.00000 $31,620.00 STR EXCAVATION SCH NO. 1 0110 210-015A 115.000 CY $70.00000 $8,050.00 COMPACTING BACKFILL 0111 301-010A 279.000 CY $40.00000 $11,160.00 GRANULAR SUBBASE 0112 502-140A 98.700 CY $840.00000 $82,908.00 CONC CL 40-A SCH NO. 1 0113 502-310A 61.000 CY $1,100.00000 $67,100.00 CONC CL 40 AF SCH NO. 2 0114 502-345A 73.500 CY $600.00000 $44,100.00 SEAL CONC 0115 503-010A 17,217.000 LB $1.60000 $27,547.20 8:49:45AM Friday, September 10, 2021 Page 4 of 5 Estimate: 20841 Line # Item Number Description Supplemental Description METAL REINF SCH NO. 1 0116 504-035A PEDESTRIAN / BICYCLE RAILING 0117 505-045A PROV&DRIV STEEL H PILE (14 X 117) 0118 505-197A PROV&DRIV TEST PILE (HP-14 x 117) 0119 505-205A PROV&INST PILE SHOES OR TIPS 0120 505-215A FIELD SPLICE BEFORE DRIVING iiw`V 0121 505-215B SPLICE STEEL PILE DURING DRIVING 0122 521-005A DYNAMIC PILE TESTING, Quantity Units Unit Price Idaho Transportation Department Extension 428.000 FT $230.00000 $98,440.00 925.000 FT $125.00000 $115,625.00 186.000 FT $150.00000 s " $27,900.00 17.000 EACH $420.00000 $7,140.00 9.000 EACH $300.00000 $2,700.00 9.000 EACH $390.00000 $3,510.00 4.000 'EA $3,000.00000$12,000.00 0123 521-010A 8.000 EA $1,200.00000 $9,600.00 CAPWAP ANALYSIS 0124 560-005A 1.000 LS $130,000.00000 $130,000.00 DEWATERING FOUNDATION 0126 567-005A 22.000 FT $450,00000 $9,900.00 STRIP SEAL EXPANSION JOINT 0127 577-005A 80.000 FT $70.00000 �``' $5,600.00 PILE SLEEVES 0128 584-005A 1.000 LS $20,000.00000 $20,000.00 TEMPORARY SHORING 0129 S501-17A 3,740.000 SF $85.00000 $317,900.00 MSE RETAINING WALL 0130 S501-18A 415.000 FT $170.00000 $70,550.00 COPING FOR MSE WALL 0131 S501-25A 1.000 LS $850,000.00000 $850,000.00 SP BRIDGE PRE -FABRICATED STEEL TRUSS 0134 S501-51A 5,262.000 SF $2.50000 $13,155.00 SP BRIDGE ANTI -GRAFFITI COATING Total for Group 0002:$1,966,505.20 8:49:45AM Friday, September 10, 2021 Page 5 of 5 Eagle Rd & State St Intersection Design Supplemental #3 - SCOPE OF WORK Eagle Rd & State St Intersection Design ACHD Project No. 320022 ACHD GIS No. IN211-04 August 28, 2021 This supplement is initiated to cover modifications to the original scope of work. Supplemental Tasks At the request of ACHD and the City of Eagle, Kittelson will prepare a traffic analysis technical memorandum and a conceptual design technical memorandum evaluating changes to the 95% design as requested by the City of Eagle. 4.0 Analysis & Coordination (KAI) This additional scope will be considered an amendment to the Analysis and Coordination Task. The current 95% Design is considered on -hold until the following scope of work is complete. 4.1 Data Collection (L2 Data Collection & COMPASS) Obtain and review midweek AM and PM peak hour counts at the following intersections: o SH 55/SH 44 (or obtain recent count from ITD if construction is impacting intersection) (also collect school AM and PMpeak hours) o Eagle Rd/Aikens St (also collect school AM and PMpeak hours) o Eagle Rd/State St (also collect school AM and PMpeak hours) o Eagle Rd/Plaza Dr (also collect school AM and PMpeak hours) 0 2nd St/Plaza Dr 0 2nd St/State St o Olde Park PI/State St o SH44 and Palmetto Drive o Plaza Drive and Palmetto Drive Obtain existing and future horizon year model runs from COMPASS. Future model runs will consist of the following scenarios: o The westbound State Street to southbound Eagle Road left turns will be restricted in the model per the current design for all scenarios. o The currently adopted model with two travel lanes on Eagle Road in each direction between State Street and Plaza Drive. o The currently adopted model with a new connection between Olde Park Pl/Aiken St and Eagle Road, with two travel lanes on Eagle Road in each direction between State Street and Plaza Drive Ada County Highway District Kittelson & Associates, Inc. Eagle Rd & State St Intersection Design August 23, 2021 ACHD Project No. 200302 ACHD GIS No. IN211-04 Page 1 of 4 r "tw 1< KITTELSON Eagle Rd & State St Intersection Design <s ■ If the COMPASS model is not capable of such a minor network change, Kittelson will forecast travel patterns by other methods during the traffic analysis task. o The currently adopted model that includes a new connection between Olde Park PI and Plaza Drive (referred to as the Olde Park Place Extension), with two travel lanes on Eagle Road in each direction between State Street and Plaza Drive . ■ If the COMPASS model is not capable of such a minor network change, Kittelson will forecast travel patterns by other methods during the traffic analysis task. o The currently adopted model that includes a new connection between Olde Park PI and Plaza Drive (referred to as the Olde Park Place Extension), with Eagle Road Constrained to one travel lane in each direction between State Street and Plaza Drive. • If the COMPASS model is not capable of such a minor network change, Kittelson will forecast travel patterns by other methods during the traffic analysis task. Deliverables Traffic counts at the study intersections and timeframes COMPASS model runs for the scenarios listed 4.2 Traffic Analysis Kittelson will complete a detailed traffic analysis as requested by ACHD and the City of Eagle. • Analyze existing traffic operations (e.g., level -of -service (LOS), volume -to -capacity ratio (v/c), delay, and estimated queuing) at the study intersections listed above for the time periods identified above (i.e., the study time periods) o This analysis is for the existing roadway and intersection configurations (no -build scenario only) Use the model runs to develop future year turning movement volumes at the study intersections and analyze future traffic operations during the study time periods for the following scenarios: o Alternative I - No -build o Alternative 2 - Quadrant (current design) o Alternative 3 —Olde Park Place Extension (2 sub -alternatives) 3A — Extend Olde Park Place to Plaza Drive with two travel lanes on Eagle Road in each direction between State Street and Plaza Drive 3B — Extend Olde Park Place to Plaza Drive and constrain Eagle Road to one travel lane in each direction between State Street and Plaza Drive Traffic analysis will also include an evaluation of 2nd Street and Plaza Drive Intersection for all alternatives. • Obtain crash data from ITD for the most recent five year -period and analyze crash patterns and rates Ada County Highway District Eagle Rd & State St Intersection Design ACHD Project No. 200302 ACHD GIS No. IN211-04 Kittelson & Associates, Inc. August 23, 2021 Page 2 of 4 Eagle Rd & State St Intersection Design • Summarize the results of the above items in a technical memorandum and submit to ACHD for review • Review the memorandum with ACHD and City of Eagle staff in a meeting (assumed to be virtual). • Revise the memorandum once based on feedback from ACHD and the City and resubmit to ACHD. Deliverables Draft traffic analysis technical memorandum Prepare for and attend virtual review meeting (Assumed that this meeting will also cover comments on conceptual design tasks below) Review of the traffic analysis Final traffic analysis technical memorandum 4.3 Conceptual Design Kittelson will prepare a conceptual design memorandum that includes the traffic analysis performed above and the following items: • Obtain aerial photogrammetry of the proposed Olde Park Place extension limits via drone • Conceptual Design Exhibits for Alternatives 3A and 3B o Conceptual exhibits will include estimated ROW impacts, structures, and general roadway geometry. ■ This scope of work assumes that the Olde Park Place Extension will consists of two 11-foot travel lanes in each direction, on -street parking, and 10-foot sidewalks behind curb and gutter. • Conceptual opinion of probable cost for the Alternatives 3A and 3B o Opinion of probable cost will be for construction costs only and will not include right-of-way costs. • Preparation of a draft conceptual design memorandum • Preparation of final conceptual design memorandum Deliverables Aerial Photogrammetry Draft conceptual design memorandum Final conceptual design memorandum Attachment A: Supplement #3 — Schedule and Fee Request The schedule for this project is affected by the changes to the 95% Design Task. It is assumed that the 95% Design Review and progress towards the 99% Design is on hold until this supplemental scope is completed, and design direction is provided by ACHD. Ada County Highway District Eagle Rd & State St Intersection Design ACHD Project No. 200302 ACHD GIS No. IN211-04 Kittelson & Associates, Inc. August 23, 2021 Page 3 of 4 Ki H ELSON Eagle Rd & State St Intersection Design It is assumed that four months will be necessary to execute this supplemental scope of work, resulting in a delay to the overall schedule. The not-to-excepdladditi I fee requested by the Consultant to perform the supplemental i Scope of Work F09ZOV, Detailed worksheets are provided on the following pages. fQ ecLu-�- ,4-2�9 Ada County Highway District Eagle Rd & State St Intersection Design ACHD Project No. 200302 ACHD GIS No. IN211-04 Kittelson & Associates, Inc. August 23, 2021 Page 4 of 4 Project Budget Form Project Name: Eagle Rd & State Street Intersection Project Manager: JER KAI Project Number: 24424 Date: August 13th, 2021 LABOR ESTIMATE - Eaale RA & State Street Intersectinn Task Notes Staff WORK TASK/ TASK HOURS WORK TASK/ TASK COST 3ER NMF I BC M23 4.1 L2 ees _ 0 4 400 se% "ReWnbumble tef,RCA"11 s19.. Exlsling Traffic Operations Analysis 2 6 1 36 44 $6,053. Future Traffic Operations Analysis q 1q 66 84 $11,823 Crash Data and Analysis 1 2 6 9 $1,364 Daft Technical Memo 4 6 24 36 $5,458 Review Meeting 2 2 4 $847 Final Technical Memo 2 4 12 18 .,........._.,. $2,729 �....,................ . Q.9: comept Report - Aerial Photogammetry 6 6 836 Concept Design Exhibits 6 44 7 769 Opinion of Cost 4 12 16 IMLI _ _ Daft Concept Memo 4 2 20 26 $4,044 Final Con -- - cept Memo ReKnbunaMe Experrse 2 1 _ 6 _ - 9 _, , ;1,465 TOTAL. H.QURS. 33 39- 144 88 0 0 0 0 05QR-RATE" 04.751 18.98 120.28 $139.35 - [OTAL IIOVRS ROTAC,[NBOR LABOR COST ,757 540 $17,320 1 f12,263 Note: ACHD will be billed using the actual paid wages for assigned individuals with a multiplier of 3.4863. Any staff additions to the project team will also be billed at the individuals's actual paid wage rate and a multiplier of 3.4863. TOTAL. PEINBtIRSA81.R5 T9n; TOTAL KAI FEES Kinelson 8, Associates Inc. HA24\24424 - Eagle Rd & State St Intersection Design\admin\p\scope\Supplemental No, 3\24424 SA No 3 Budget edit by UH Kittelson Billing Rates 100% • .. 0% budgetO/o of 0% 2.00% G . .. 0% 211.28% Weighted Escalation Factor 1.00 12.00% INITIALS EMPLOYEE HOURLY Overhead Profit Annualised AD7USTED PAY Hourly Pay Bill Rate JER Reed, Evan $58.73 $124.08 $21.94 $58.73 $204.75 NMF Foster, Nick $62.81 $132.70 $23.46 $62.81 $218.98 BDH Helm, Bridger $34.50 $72.89 $12.89 $34.50 $120.28 MZJ Jensen, Zachri $39.97 $84.45 $14.93 $39.97 $139.35 L2 Data Collection and GPS Fleet Management Solutions August 20, 2021 TRAFFIC DATA COLLECTION SERVICES FOR Kittelson Scope of Services and Cost Proposal L2 Data Collection (L2DC) is pleased to submit this proposal to provide traffic data collection services in Eagle, ID: I. Data Collection: Intersection Turning Movement Type: Vehicle Volume & Direction Time: 7-9:30AM and 3:30-6PM Classification: Yes Day: Weekday (non -holiday) Locations: SH-55 and SH-SH 44 / State Street Eagle Road and Aikens Street Eagle Road and State Street Eagle Road and Plaza Drive 2. Data Collection: Intersection Turning Movement Type: Vehicle Volume & Direction Time: 7-9AM and 4-6PM Classification: Yes Day: Weekday (non -holiday) Locations: 2nd Street and Plaza Drive 2nd Street and State Street Aikens Street and State Street Palmetto Drive and SH-44 (new access on the north leg) Palmetto Drive and Plaza Drive (new intersection) 3. Deliverables The Traffic Data Report will be delivered no later than 5 days after the on -site data collection is completed. 4. Contract and Payment Terms Payment terms for the services listed above are net 60 days. Client will notify L2DC, prior to authorizing work, if terms are pay -when -paid. 5. Cost Proposal The total lump -sum cost for the services listed above is $4,300.00, including travel time, mileage, data collection, lodging and data processing. Site M Fps 4 `' 11•1F CITY ©IF IFY 2022=2026 Cimpital Plan ABLE OF CONTENTS Wilt Lion 1: 2 ZZ2 :026 CaGital Plan P 3 !ason Peirce 5 r Ca".1ial Planning Process 7 C)�' 2Q2?: Pr iiect Status Pg. FY 2021 Capital Protect Status 11 FY 2021 Capital Maintenance Status '12 FY 2021 Increased Capital Liability 13 :-* inn 3: t indlesperger FY 2022-2026 Projects FY 2022-26 Maintenance Projects 15 FY 2022-26 Capital Projects 18 Unfunded Projects 23 Section 4: Anyendments 25 Section AQ.oendix 29 • Iram' E A 'L E rage 1 This plan is a road map, establishing a process to fund necessary and desired Capital Projects and the capital maintenance needs of the City over the next five years. The City's Council goal in the development of a city- wide capital plan was to: "Provide the City (citizens, elected officials, and sta frl a road map Tor major investments and maintenance within the City that is collaborative and fiscally constrained." The idea of a City-wide capitalplan has been an aspiration of the City since the early 2000's. Each of the City's comprehensive plans since 2004 has had a similar goal: "Economic Sustainability: A community focused on the ability for the City to continue to fund, improve and support itself, including infrastructure, parks, and trails without the uses of building permit fees, impact fees and zoning fees." - Page 1 Eagle is HOME Plan Often capital facilities plan only focus on the construction of new faciities — the use of impact fees, grants, and one-time funds to construct public projects, but neglects to properly detail and plan for the cost of operation, maintenance and replacement of the infrastructure and improvements over time. One of the key tenants of this plan is to provide the City a complete picture of the cost of both constructing new infrastructure and the cost and necessary savings for the City to properly maintain existing infrastructure as well. This plan relies on annual appropriations through the City's budget process and a commitment by the acting Mayor and City Council to implement. Up until 2021, the City had funded projects inconsistently through a scatter -shot approach, those wanting funding requested' it directly and individually to the Mayor and/or City Council, but projects were never compared against each other to determine which projects were of the most significance to the City, nor was the cost of capital, maintenance factored into the decision to construct or as part of the annual City budgeting process. For a few years, the City used a "strategic annual goal" or "capital fund" to set aside funds across multiple years, but this process was not used by all departments nor implemented consistently. Historically, the City has adopted a single -year budget that addressed needs within that fiscal year, relying solely on one-time and general fund dollars to fund capital projects, capital maintenance, and the day-to-day operations of the City. The City's general fund functions as a clearinghouse for all city revenue. Some monies A Page i+3 pass through the general fund to restrict accounts (impact fees and bonds) while most funds are held in the • general fund as a savings account and only transferred out to specific accounts on an as needed basis. At the end of each fiscal year, unspent dollars are swept into the general fund for reallocation in the next budget year. The goal is to limit sweeps and hold dollars for capital separate from the general fund. The Fiscal year 2022 to Fiscal Year 2026 Capital Plan is the City of Eagle's first five-year City-wide capital plan. After adopting a single year prioritization as part of the Fiscal Year 2020-21 budget the City expanded the public participation to include a public open house and an online capital plan balancing tool, A Balancing Act, that allowed the public to prioritize projects within a fiscally constrained plan. Additionally, the planning process was expanded to include a formal staff scoring system for projects and a Council prioritization process. This document, while a great step forward toward the City's goals, does not meet all the required elements of Idaho Code 67-65: The Local Land Use Planning Act or Idaho 67-8208: Capital Improvements Plan. This document relies on regular updates of the parks, pathways, and police capital plans and impact fee studies. This document is intended to leverage general fund dollars, outside funding/match, and the impact fees collected by the City. To that end the City will in future fiscal year enterprise to update the City's master planning documents and impact fee capital plans. It is important to note, the City's Capital Plan is not a commitment to fund or complete a project, Idaho Code prohibits an existing City Council to bind any future Council, but the goal is to guide public investment and increase transparency for citizens about plans and opportunities. Page 14 To better guide and support the City's planning efforts that City has established the following goals and objectives for capital planning. Goals will be used to guide the annual prioritization and, funding process. _GOA.,L h PROVIDE TO THE PUBLIC A CLEAR, REALISTIC, AND FISCALLY CONSTRAINED 5-YEAR CAPITAL IMPROVEMENT PLAN. a. Prioritize maintenance and operation of existing infrastructure ahead of system expansion. b. Establish annual fiscal goals for saving/set asides to fund depreciation, replacement, and planned construction. c. Ensure that projects are properly developed through the scoping process- project development, planning, savings, then construction/purchase. _,QA,_ ESTABLISH A PROCESS FOR THE DEVELOPMENT OF PUBLIC FACILITY PLANS 'THAT ADDRESS EXISTING SERVICES, DEFICIENCIES, AND FUTURE NEEDS.. a. Ensure each City service has com,pl?eted and maintains a facility, inventory, 5+ year master facilities plan, and has an adopted level of service. b. Ensure all facilities comply with state and federal service regulations. c. Establish implementable and enforceable level of service standards. d. Ensure development does not degrade the City's adopted level of service without proper mitigation. ,!G,QA, _3 ENHANCE THE QUALITY OF LIFE IN EAGLE THROUGH THE PLANNED PROVISION OF CAPITAL FACILITIES AND PUBLIC SERVICES THAT ARE PROVIDED EITHER DIRECTLY BY THE CITY OR THROUGH COORDINATION WITH OTHER PUBLIC AND PRIVATE ENTITIES.. a. Work with the community to determine community needs and desires for services. b. Prioritize maintenance of existing community investment ahead of expansion. .GOAL 4.. PROVIDE NEEDED CAPITAL FACILITIES IN AN ECONOMIC, EFFICIENT, AND EQUITABLE MANNER., a. Use the capital planning process to identify city needs (project and maintenance), funding opportunities, and partnership opportunities that serve all the citizens of Eagle. b. Projects should be prioritized based on needs ahead of desires. Page 15 c. Use the City's fiscal impact tool to help guide changes in land' use to ensure both short term and long is tern fiscal sustainability (ability to fund infrastructure without the use of one-time fees). _aQ,4L,5, ENSURE THATADEQUATE PUBLIC FACILITIES AND SERVICES FOR NEW DEVELOPMENTS ARE AVAILABLE OR CONDITIONED TO BE PROVIDED AT THE TIME OF FINAL LAND USE APPROVAL (FINAL PLAT/BUILDING PERMIT).SUCH THATSERVICE PROVISION FOR NEW DEVELOPMENTS WILL. NOT LOWER EXISTING SERVICE LEVELS, a. Condition development to pay their proportionate share of capital, cost and the cost for system expansion. b. Maintain, update, implement the City's development impact tool to evaluate the cost and benefits of development on the City's capitalplan and operations. c. Educate the public and elected' official about the fiscal impact of different types of land uses. d. Work to ensure that development does not degrade the adopted level of service for City provided services- consider mitigation agreements, dedications, and other mechanisms to ensure the equitable and consistent level of service. QAL. COORDINATE TRANSPORTATION IMPROVEMENT PLANS,, PROGRAMS,, AND PARTNERSHIPS WITH THE EAGLE URBAN RENEWAL AGENCY, ACHD & ITD TO ENSURE THE CITY'S VISION FOR FUTURE AND GROWTH -RELATED ROAD PROJECTS ARE ACHIEVABLE, a. Identify and plan for opportunities for cooperation. b. Work to align goals, policies, and projects with partnering agencies. c. Identify projects that will, require a Cost -share agreement and plan appropriately for this contribution. Page 16 The process used to develop the preliminary capital plan is inclusive of all departments and collaborative. The capital planning process is designed to engage staff, elected officials, appointed officials and the public in the annual process with, the goal of recognizing and prioritizing needs annually. All identified projects are placed into one of three categories for project funding. The Capital Plan focuses on two of these categories: Capital Projects and Capital Maintenance: Cap" project: New project, facility, or investment that costs more than $20,000 and has a life span of 5 years or more. Customarily these projects are associated with maintaining minimal levels of service associated with growth or the annexation of new lands. These projects often. have a dedicated funding source (i.e. development impact fees) or are eligible for outside funding and/ormoney (i.e. state and federal transportatioia grants, etc.) *Kew parks, *Kew trails, *Expansion of existing facilities *Extending water main lines I Maintenance The replacement, upgrade, or renovation of an existing capital, project, facility, or investment that has a cost of $10,000 or more and has a lifespan of 5-years or more. This does not include ordinary maintenance necessary to ensure continued day-to-day/annual use of the r: Thla fund is not specific to a, project but is dishes &saving for future capital teaance projects that would, be in a future or that are unexpected expenditures. Computer replacements *Replacement of existing fleet vehicles *Renovation/replacement of specific park *Replacement of flood damaged trails *Upgrade booster pumps in,wells *Replacement of lid on reservoir Operati ag Maintenance: The ordinary maintenance of a City facility and or investment to ensure continued day-to- day/annual, use for its intended purpose and function. These funds should be part of the appropriate departments' budget request. 4&: These requests should be part of the Dual department budget request. There will be change to.this request process. *Painting of buildings *Screen protectors *Spriaklec heads *Printer toner,/Ink *Water. sampling *Repair, of chlorine equipment *Replacement of onsite customer, meter One of the functions of the capital planning process is to provide the City Council and funding partners the best quality and most implementabfe projects possible. Projects that have been properly scoped. and developed tendto be complieted' on time, on budget, and are more likely to receive outside funding/support. Projects should be scoped and properly thought through to address timeline, participants (staff and public), cost (construction and planning), and the on -going operation and maintenance. Project development within the capital plan is a phased' process that starts with the annual project request list and continues through budgeting, construction, and. maintenance; each phase builds on the previous providing additional information and specificity to the scope of work. The Capital Plan is developed in three main phases with increasing specificity: project identification, project scoping, and project prioritization. va. t"•i �,.1 , E-1 Project Project Project Identification Scoping Prioritization Phase 1: Proiect Identification: Annually each department, the Public, and the City's committees, commissions, and boards will be part of the initial identification of capital projects and maintenance requests. Projects at this phase are conceptual and require a minimal amount of information. Additional information can be added to the project as the project move through the process, but it is important to note a project request must at a minimum include a project scope, timing, and estimated cost of development. Each department will be responsible for developing projects in consultation with their recommending or governing committees, commissions, or board. These projects can be developed year-round but are vetted in the annual capital planning process beginning in October of each year. The City Council will receive a list of requests (capital and maintenance) by department for review. The Council may choose to have a workshop to review the projects request list and provide direction as to which projects move forward into project scoping. Phase 2: Proiect Scoffing: At the project scoping phase, departments will need to address/provide additional project specific information including: • Project need, • Economic benefit, Annual operation and maintenance costs, • Replacement/depreciation cycle, • Potential for outside funding, and • Phasing or sequencing that is required (or could be considered). Projects should have a 5 to 7-year timeline for construction or replacement, though projects with Longer construction timelines, significant development cost or existing infrastructure with planned replacement beyond the 5 to 7-year cycle may be considered and/or calculated into the annual capital maintenance set - aside. In Early December, each department will be asked to score the projects based on the Preliminary Project Request Scorecard. The scorecard evaluates: Long Term Planning: Master Plans are prepared to provide the City with a valuable aid for continuing efforts to meet and exceed goals set forth by City departments, committees, and the citizens at -large. Master Plans include those documents that have been prepared internally to assure consistent adherence to industry best practices, as well as those documents that have been created with the assistance of outside consultants. A component of master planning includes public discussion and/or citizen engagement. Page 18 Public Health & Safety: Health/public safety includes police service, safe roads, safe drinking water, and flood control. A police station would directly impact the citizens, scoring high in this category. New softball fields may not directly affect the health/public safety of the citizens, therefore scoring low. Infrastructure: This item relates to infrastructure needs for the City of Eagle, including sidewalks, lighting, parking facilities, municipal buildings, and recreational facilities, to name a few. This item also includes partnerships or projects related to streets and highways in which the City is partnering with ACHD or ITD. Leveraged Funding: Capital improvement projects may be funded through sources other than City funds. Grants through various agencies, public private partnerships, and donations can all be sources of external funding for a project. The use of Cxy dedicated funding non -general fund sources may be considered (impact fees, water fund, etc.). Operational Budget: Some projects may impact the operating budget for the next few years or for the life of the facility. A new facility will: need to be staffed and supplied, therefore having an impact on the operational budget for the life of the facility. Replacing a streetlight with a more energy efficient modeli may decrease operational costs. Quality of Life: Quality of life is a characteristic that makes the City a favorable place to live and work. A large park with amenities to satisfy all community members would greatly impact the quality of life. Regional projects that require local funding for a larger regional user group may be considered. Location & Timing: The timing and, location of the project is an important attribute of the project. If the project is not needed: for many years, it would score low in this category. If the project is close in proximity to many other projects and/or if a project is urgent or may need to be completed before another one can be started, it would score high in this category. Sustainability/Innovation: Projects that move the City towards more sustainable and energy saving, produce solutions to solve new problems, andi meet new challenges that come from being a rapidly growing City (ke., demographic, social, technological, and economic changes) that helps the departments to adapt quickly and embrace change. Phase 3: Project Prioritization: Project prioritization is a fiscally constrained process. For purposes of capital planning, the City will use the following annual funding guidelines for City funds (this does not include dollars carried forward from a previous fiscal year, grants, or funds that pass through the City budget from an outside source): $1.5M for Capital Maintenance Set -Aside $2.OM for Capital Projects (including restricted funds i.e. impact fees) - These thresholds may vary year to year based on economic climate and City Council directives. _t' -pl��z Projects may include engineering and design work, the development of construction plans, savings for future investments, and/or construction of a physical project. The order and prioritization may be influenced by the ability to fund with local dollars, the opportunity to leverage outside funds, emergencies, or other factors that the Council sees as pertinent in a specific fiscal year. The year 1 of the Capital Plan should mirror the next fiscal year's appropriation but does not guarantee funding in years 2 through 5. When constructing projects that will receive reimbursement post construction, the Council can direct where reimbursements are to be placed within the City's budget and if they are to be earmarked for maintenance or for another project. The Council, through the Capital Plan, may establish triggers for the commencement of a project. These triggers/conditions may be fiscal or based on the completion of other work/agreements. Once projects have been scoped and scored this information will be taken to the public for review and comment. In fiscal year 2021, an on-line fiscal balancing tool allowed the public to make funding recommendations to the council utilizing up to $10M in funding over a 5-year period. The project prioritization process will be led by the City Council but will include the results of the public outreach efforts and the staff scoring process. The Council will utilize a paired comparison process to help develop a prioritization list. The paired comparison process allows the Council to compare and prioritize each project against every other project scored. The Council may choose to have a workshop to review the projects request list and provide direction as to which projects move forward. The Council has prioritized Capital Maintenance (the general upkeep and maintenance of existing city facilities) over capital projects (new projects, facilities, or purchases). The City Council will annually determine the appropriation of funds for both capital projects and capital maintenance set -aside as part of the municipal budgeting process. The Capital plan is a guide, similar to the comprehensive plan, the goal is to educate and engage our citizens on the fiscal constraints that the City faces while also creating a process for project request and active engagement in the prioritization of projects. Annually, the Council will conduct a public hearing to adopt the capital plan and to allow the public to comment on the final project list before adoption. Adoption of the Capital Plan should be timed to coordinate with the annual budget appropriation each fall. EAGL�Page 110 Within the Fiscal Year 2021 inaugural document, Capital Maintenance (CM) prioritization was onh completed for Fiscal Year 2021. CM Projects in Fiscal Year 2022 through 2025 were treated as "Unfunded Projects" and Fisted by year they were requested by the City Departments. These projects were NOT prioritized by the Council, nor guaranteedfunding. Each year, the Capital Maintenance project list is based on need and the planned replacement schedule of current capital infrastructure, but the capital maintenance set-aside/budget is based on the amount the City needs to set -aside annually to ensure sufficient fundings across the entire capital network, even if a project is not scheduled;for that year. The Capital Maintenance set -aside fu,mtions as a savings account, allowing the City to address both planned and unplanned maintenance and repairs. Capital Maintenance Projects (CM) identified and funded for Fiscal Year 21 equaled $2.69 million with $1.64 million in planned expenditures. At the end of Fiscal. Year 2021 the Fund expended only $33,000 in planned expenses (Guerber Park $6,000 and $27,000 in Floodway Protection). Two projects were incomplete at the end: of Fiscal Year 2021 and have been carried forward to Fiscal Year 2022 totaling $1.59 million in carry forward to Fiscal Year 2022. Below is the end of year status for Capital Maintenance in Fiscal Year 2021: It is important to note the City has increasing Capital Liability each year that is impacted by incomplete or carry forward projects. Incomplete projects can increase the demand on staff time and: capacity, limiting the ability of the City to complete scheduled and planned operation, maintenance, and replacement projects in their proper timing. Incomplete projects should be evaluated to ensure that there is no impact to planned and Page 1 11 necessary improvements and to that there is no systemic or chromic issues in the ability to complete the project. In the previous Capital Plan, Capital Project (CP) pricri,ti-zation was only completed for Fiscal Year 2021. Projects in Fiscal Year 2022 through 2025 were treated as "Unfunded Projects" and Listed by, year they were requested by the City Departments. These projects .were NOT prioritized by the Council, nor guaranteed funding. The Fiscal Year 2021 funded priorities mirrored in the City's FiscalYear 2020-2021 appropriation ordinance and budget. Project funding came from three specific funds: Capital (19 account), Pathway Impact Fees (25 account), and Park Impact Fees (08 account). Capital Projects, including savings from previous fiscal years, for, Fiscal Year 2021 equal $5.36 million with $4.07 million appropriated from the general fund, pathway impact fees, and park impact fees. It was anticipated that $4.1million would carry forward into future fiscal years (savings for a future fiscal year projects). The City capital. projects funded for construction, planning/preliminary design, or savings and the project status at the end of Fiscal Year 2021 is highlighted as well: >t fs RLI CM No. Project Name Estimated Cost FY 20-21 Appropriation Project Specific Carry forward to FY 21-22 Statutus P&R CP-3 DOG PARK- ADA/EAGLE COMPLEX $ 350,000 $ 50,000 $ - COMPLETED P&R CP-7 CHARLIE WOOD PARK - PLAN $ 30,000 $ 30,OW $ In -Process rSE,-'.SIDE T119 $— ——469889 $-406866 Removed PYYCFL3 CITY MALL EXPANSION $ 3,200,000 $ 1,650,000 $ 650,000 In -Process MACE PARK PLAN $ 30,000 $ 30,000 $ 30,000 Moved to FY22 P&Z CR-1. STATE & EAGLE INTERSECTION $ 2,034,000 $ 670,000 $ 670,000 Saving/Carry Forward P&ZCR-2 AIKENS STREET EXTENSION $ 858,000 $ 89,000 $ 561,000 Saving/CarryForward P&ZCP-3 a EAGLE ROAD PED/,BIKE BRIDGE $ 3,200,000 $ 900,000 $ 900.000 1 Saving/Carry Forward. EAGLE ISLAND STATE PARK PHASE 2 $ 230,000 $ 30,000 $ 30,000 Moved to. FY22 EAGLE ISLAND STATE PARK PHASE 3 $ 60,000 $ 60,000 $ 60,000 Moved to FY23 1M L EAGLE ISLAND STATE PAR_ K PHASE 4-DESIGN $ 1,240,000 $ 40,000 $ - Savings/Carry Forward No # CITY CAPITAL FACILITIES FUND/MASTER PLAN $ 125,000 $ 125,000 $ 125,000 Moved to FY 22 Planned 'FY21Capital, PsoiectsBudgetTotal: $ 4,074,000 $ 3,026,= PlanneQ Carry, fow aid from FY 20: $ 1,289,462 FY 21 Actual FY 21 BUDGET BALANCE: $ 5.363.462 It should be anticipated that each year the Capital Projects fund will carry forward monies that are earmarked for future year projects. This ability to plan and save for future needs is a benefit of the Capital Plan, it - reduces single year demands on the City's general fund. S Page 112 While one of the functions of the Capital Plan is to identify projects and funding, the plan also helps the City understand the capital liability for the City. Capital Liability is the City's cost/responsibility maintain, improved, or replace a piece ofCapital, Infrastructure. lin 2020, it was estimated that annual set aside to Properly maintain the Capital Liability of the City's existing infrastructure was $1.25 million and growing each year. As part of the annual capital planning process, it was determined these costs need to be accounted for and considered when the City is planning and budgeting for new capital infrastructure. Through the Capital Maintenance planning process the City estimated the annual cost need to properly save for the current and future upkeep of the City's capital investment. This annual cost is used to guide the Maintenance Set -aside, a savings program of Capital Maintenance, within the budget. The City uses a rate of $0.02 per dollar annually for each dollac of capital investment/liabi4ity the city currently holds. Using this metric, the City's increases capital liability for Fiscal Year 2021 is $34,788. CM Aio. Project Mwe Cost of Project Annual Set -Aside Cost per Project Dollar Project Specific Annual Increase to CM Set -aside CP No# Linder Roach Sportsrnan's Access $ 286,310 $ 0.02 $ 5,738 CP No# Ada/Eagle Pet IQ Dog Park $ 446,500 $ 0.02 $ 8,930 CP No# Orville Jackson House $ 1,000,000 $ 0.02 $ 20,000 P Guerber Park Baseball Diamonds $ 6,000 $ 0.02 $ 120 FY 21 Total' irereased Uabfty $ 34,M Plans and projects under control of anotherjurisdiction do not impact the City's capital liability. Additionally, the City does not include Land costs in the capital maintenance set aside, only improvements to the site. For example, the total cost for the Linder Road Sportsman's Access was $500,352, the City only accounts for the structure and site improvements as $286,910. Capital Liability is an important consideration in the capital planning process. While Capital Projects, new construction, is often off -set by impact fees, grants, and public -private partnerships the City's Capital Liability is reliant on the City's General, Fund (tax dollars and one-time fees). P age 113 E. L El Page 114 As discussed previously, the Fiscal Year 2022 to Fiscal Year 2026 Capital Plan is the first time the City has established a 5-yeas prioritized and fiscally constrained plan. The Fiscal Year 2021 plan only prioritized current year projects and then listed projects by year requested from Fiscal Year 2022 to Fiscal Year 2025. The plan considered, the priorities of staff, the public, and the City Council within a fiscally constrained framework, limiting the City Capital Project investment to only $2 million, annually and placing Capital Maintenance Projects (operation, maintenance, and repairs of existing investments) as a funding priority ahead of new infrastructure investment. Below are the projects identified and prioritized by the City of Eagle for Fiscal Year 2022 to FISCAL YEAR 2026. It is important to note that consistent with lidaho Statutes, funding of the Capital Plan is set of annually through the City's appropriation Ordinance, funding of projects from Fiscal Year 2023 to Fiscal,Year 2026 will be subject of the City's annual' prioritization process and the appropriation process and as such are shown as "unfunde_d". Whale most capital plans focus on the funding of construction and investment into new infrastructure often utilizing impact fees, grants, and other one-time funds, they do not address the on -going and annual cost to the City for operation and maintenance. The City's responsibihi:ty to operate, maintain, and replace existing capital infrastructure fahls to the City's operating budget, and is mostly reliant on the general fund. The City of Eagle maintains a significant portfolio of existing capital infrastructure, including municipal buildings, parks, streetlights, aCity-owned water system, library, and existing public works equipment. As part of the capital planning process the City Council reviewed the costs associated with the maintenance, upgrade or replacement of existing capital projects, facilities, or investments. Capital Maintenance, if not properly planned for, can quickly and significantly impact the City's budget. During the recession, many of the City's capital facilities were placed on dieferred maintenance due to limited budgets and reserves, the City was not prepared to fund the existing investments without building permit revenue to bolster the budget. For example, in Fiscal Year 2019 & Fiscal Year 2020 the City expended over $3 million to replace the play equipment and splash pads injust two of the City's parks that had been impacted by deferred maintenance during the recession. Over the past 5 years, the City has been able to bring most of the existing capital facilities into good repair and has begun the process of inventorying facilities to plan for Page 115 replacement, renovation, and upgrade. This work, combined with a fiscal strategy to establish a capital maintenance set -aside fund, money specific to maintenance, will help safeguard the city during future economic downturns. Each year the existing City Capital Portfolio will be evacuated for planned, the projects below, and unplanned maintenance. Emergency or critical needs may result in the re -ordering of projects in any given year. A summary of the Capital Maintenance Project in priority, order and by fiscal year is listed below. This list provides limited details of the projects- total estimated project cost, impact fee eligibility, type of project and total combined funding currently anticipated for the project. A detailed list including estimated Capital Maintenance Set -Aside and carry forward is available at the end of the document. A map of projects by year is available at the end of the document. 22 to FY 26 Capital Maintenance A Project Number Project Name Est. Project Cost FY 22 Appropriation Status TRL CM-2 FEhMTrail Repairs 42 $ 1,423,000 $ 11423.724 Incomplete FY 21 TRL CM-11 FEWATratl repair 44A 5173,204 $ 173.204 kneonylete FY 22 PZ CM-1 Floodway/City Property Protection $ 10,000 $ 10,000 Match or Savings forfuture project IT CM-2 City Hall Security $ 35,000 $ 35,000 Construction FY 22 IT CM-3 City Hall Backbone Infrastructure $ 54,600. $ 54,600 Construction FY 22 LIB-CM-5 Server Replacement $ 11,000 $ 11,000 Construction FY 22 IT CM-7 Servers - City Hall $ 20,000- $ 20,000. Construction FY 22 IT CM-1 Phone System $ 60,000 $ 60,000 Construction FY 22 PW CM-1 Heritage Park Renovation $ 3,000,000 $ 1,0OO,000 Plan Only in FY 22 PW CM 15 Orville Krasen Playground replacement and ADA Ramps $ 130,000 $ 130,0001 Construction FY 22 PW CM-8 Library Interior Paint $ 50,000 $ 5%000 Completion FY22 PW CM-13 Fleet - Vehicle Replacement $ 56,000 $ 56,000 Purchase FY 22 ATV Replacement $ 6,700 $ 6,700 Purchase FY 22 PW CM-9 Ada Eagle Parking lot light /'Street Light Upgrade $ 50,000 $ 50,000 Construction FY 26 FY 21 Incomplete Prajects:_ S 1 FY 22 Capital Maintenance Budget Total. I S 3,080,228 0 Page 1 16 �FY 22 to FY 26 Capital Maintenance Project Number Project Flame Est. Project Cost FY 23 Appropriation bequest PZ CM- 1 Floodway/City Property Protection $ 20,000 $ 10,000 TRL CrVl-4 Greenbelt Repair Merrill Park $ 120,000 $ 120,000 TRL CM-5 Repave Greenbelt Edgewoodto Lonesome Dove $ 89,550 $ 89,500 TRLCM- 3 44Trail $ 151,000 $ 151,000 IT CM-7 Servers - City Mali $ 8,500 $ 8,500 LIB CM-7 Library IT Backbone Infrastructure $ 7,000 $ 7,000 PW CM-1 Heritage Park Renovation $ 3,000,000 $ 1,000,000 PW CM-2 Interior Paint Senor Center $ 20,000 $ 20,000 PW CM-2 Exterior Paint Senor Center $ 15,000 $ 15,000 PW CM- 4 Friendship Park Shelter Roof Replacement & Tennis Lights $ 7,500 $ 7,500 PW CM - 8 Library Roof Replacement $ 80,000 $ 80,000 0!", Y41 A DR Trimmer mower Replacement $ 2,500 $ 2,500 PW CM-13 lVehicle Replacement $ 36,000 $ 36,000 PW CM-5 Guerber Park Parking Lot Replacement $ 50,000 $ 50,000 FY23 Capod Maintenance Request Total: $ 1,597,QQQ Project Number Project Name Est. Project Cost FY 24 Appropriation Request PZ CM-1 Floodway/City Property Protection $ 30,000 $ 10,000 iRL CM-6 Lakemoor Trail $ 224,000 $ 224,000 TRL CM-7 Bridge Removal- Lonesome Dove $ 20,000 $ 20,000 IT CM-3 Backbone Infrastructure - Dark Trace upgrade $ 118,000 $ 118,000 IT CM-7 Servers - City Halt $ 94,500 $ 94,500 LIB CM-2 RFM Replacement $ 50,000 $ 50,000 PW CM-1 Heritage Park Renovation $ 3,000,000 $ 1,000,000 PW CM-2 Senior Center Parking Lot $ 20,000 $ 20.,000 PW CM-8 Library Parking Lot Replacement $ 30,000 $ 30,000 PW CM-4 Friendship Park Tennis Court Overlay $ 69,000 $ 60,000 PW CM - 9 Ada Eagle Sports Complex Parking lot Replacement $ 100,000 $ 100,000 PW CM-4 Friendship Park My, Ground Replacement $ 130,000 $ 130,000 Merrill Parking Lot Replacement $ 20,000 $ 20,000 Pressure Washer $ 1,200 $ 1,200 PW CM-13 Fleet Vehicle Replacement $ 50,000 $ 50,000 PW CM - 6 City hall Parking Lot Replacement $ 30,000 $ 30,000 FY 24 Ca Mt Mnftn&nM Took $ 3X7+700 FY 22 to FY 26 Capitalki ante _lr�� Project Number Project Name Est. Project Cost FY 25 Appropriation Request PZ CM-1 Floodway/City Property Protection $ 40•,000 $ 10,000 IT CM-3 City Halt Backbone Infrastructure $ 5,000 $ 5,000 LIB CM-7 Library IT Backbone Infrastructure $ 9,300 $ 9,300 PW CM-13 Fleet Vehicle Replacement $ 60,000 $ 60,000 PW CM-1 Heritage Parking Lot $ 15,000 $ 15,000 FY 25 Capital Maintenance Request Total: $ 99,300 FYI fo 26 Capital Maintenan Project Number Project Dame Est. Project Cost FY 26 Appropriation Request PZ CM-1 Floodway/City. Property Protection $ 10,000 $ 10,000 TRL CM-10 Mace Trail Modifications $ 50,000 50000 TRL CM-9 South Bamk Merrill Park to Eagle Road $ 512,265 $ 512,265 IT CM-3 Backbone infrastructure - 2routers/3 access points $ 15,900 $ 15,900 TRL CN1-8 Clear Creek Crossing $ 426,168 $ 428,168 IT CM-6 Plotter replacement $ 12,000 $ 12,000 PW CM-9 Ada Eagle Sports Complex Skate Bowl Replacement $ 500,000 $ 500,000 FY 26 Capital Maintenance Request Total: $ 1,029,333 Capital Projects are new projects, facilities, and investments that cost $20,000 or more and have a bifespan of 5-years or more. These projects generally include new parks, trails or projects associated with maintaining or increasing the adopted level of service. These projects often leverage impact fees, grants, and public/private partnerships. This classification includes plans and studies for projects that are would upon construction fall into this category. A summary of the Capital Project in priority order and by fiscal year is listed below. This list provides limited details of the projects- total estimated project cost, impact fee eligibility, type of project and total combined funding currently anticipated for the project. Most Capital Projects leverage multiple funding sources including impact fees, grants, and public private partnerships. These details are available in the detailed list at the end of the document. A map of projects by year is available at the end of the document. y n i-,.E l Page 118 FY 22 to FY 26 Ppital Prei . 10 FY 22 Project Status Project Project Rank Number Project Name Project Details Total Project Balance % funded Status Trails u Phase 2 EISP Trail $230,000Requested FEMA $ 230,000 100% Incomplete in FY 21 us DPM.Grant COMPASS Grant Construction FY 22 No Scores 0 E C N Trails Phase 3 EISP Trail Design $60,000 Requested $ 60,000 100% Incomplete in FY 21 a FEMA DPM.Grant COMPASS Completion in FY 22 f� Grant No Scores ° u Public Works Mace Park $477K Requested $ 23,500 100% Design Only FY 22 c Impact Fee Eligible up to $23.5K Planning Dept. State & Eagle Intersection $2.013M Requested $ 840,000 83%. Savings for FY 24 $1.013.. Match from Eagle URA Construction ACHD Cost Share Public Works Dept. 2 City Metl Expansion Outstanding Contract Costs 100% Carry Forward FY 2; 3 a (West Park Sale) $1.8M Additional Request S 2,4,o.or- Construction FY 22 50000 inFY21 Carry Forward Public Works & Water Dept. i $2.4M Requested- Savings for FY 25 3 a City Owned Shop $1M from PIN $1M,from Water Dept. $ 1,650,000 69% Construction Impact Fee Eligible up to $4WK Savings for FY 23 a, ''' Planning Dept. Construction,. 4 y Eagle Road Ped/Bike Bridge $3.2M. Requested up to $2M in Match From Feds $ 3,800,000 119% Potential Advanced toFY 12 m Planning Dept. 6 Downtown Sidewalk Repairs $10,000 Requested $ 10,000 100% Construction FY 22 °a n Potentia6ACHDPartner VParks &Recreation Dept. Feasibility Study FY 21 8 � a Regional Sports Park $5.7M Design & Construction Impact Fee Eligible up to $4.9M $ 4,900,000 86% Construction TBD Planning Dept. 10 u Aikens Street Extension. $858K Requested $ 732,000 85% Savings for FY 24 � $113K Match from Eagle URA Construction ACHD Cost Share u Trails Savings for Construction FY 12 -' Eagle Island State Park $1.24M�. Requested Impact $ 174,000 14% 24 Fee Eligible up to $38.6K Public Works o Pamela Baker Park - Phase 1 $1.6MTotal .Cost 20 Irrigation ($576,572) Private. Partnership up to 50% $ 288,286 100% Constructioo FY 22 u Impact Fee Eligible up to $390K Phased: FY 2022, 23 25 & 26 Planning Dept 22 1 N Linder Road S14-44 to FF $1.2M Requested $ 40,000 3% Design Only FY22 c ACHD Cost Share d Fiber Network/Connectivity Public Works $3,000,000 NO Score Requested American Recovery $ 3,250,000 100% Construction FY 22 3 (ARPA) o Plan Act Funding Parks & Recreation Study Only (includes 13 Parks & Trails Master Plan $200K Requested 50% $ 200,000 100% impact fee update) ( o. West Park Sale) Foothills Reimbursement Agreement Completion is FY 22 a Planning Phase 2 Study only 29 N Grade Separated Crossing SH-44 $50K Study only $ 25,000 100% Completion in FY 22 e $25K Composs Gronr Advanced due to funding $ 18,572,786 $ 6,.S76,786 TOTAL FY 22 FY 22 Capital Capital Project Construction Costs ram: E: AC Y 5 Page 119 FY 22 to FY 26 Capital Projects FY 23 Project Status Project Name Total Project Balance %funded Status Project Project Rank Number Project Details " Planning Dept. $1.013M Requested $ Savings for FY 24 1 $1.013 Match from Eagle URA State &Eagle intersection 1,010,000 100% Construction ACHD Cost Share Public Works & Water Dept. $2.4M i $1M from PW Savings for FY 25 3 3 Water Dept. $1M City Owned Shop $ 2,900,O00 79% Construction e Impact Fee Eligible up to $400K Planning Dept. Savings for FY 23 4 $3.2M Requested Eagle Road Ped/Bike Bridge. $ 3,800,000 119% Construction n up to $2M in Match From Feds u Parks & Recreation Dept. 8 $5.7M Design & Construction Regional Sports Park $ 800,000 100% Construction FY 23 y Impact Fee Eligible up to $4.9M Planning Dept. 10 $858K Requested Ailcens Street Extension $ 788,000 92% Savings fo FY 24 go $113K Match from Eagle URA Construction e_ ACHD Cost Share Trails 12 $1.24M Requested Eagle Island State Park Trail $ 997,000 80% Savings for Construction FY 24 Impact Fee Eligible up to $38.6K Police Request Dept. 14 $615,000 requested Police Substation $ 439,000 71% Construction FY 25 $350,000 from Impact Fees Partnership with Eagle Fire Public Works Dept. 15 6 $150K Senior Center Remodel $ 150,000 100% Construction FY 23 pYlntch Required 4' Public Works 17 $477K Mace Park $ 477,D00 100% Construction FY 23 Impact Fee Eligible up to $23.5K Public Works L $1.6M 20Impact Fee Eligible $111,000 Pamela Baker Park Phase 2Irrigation $ 254,929 100% Construction FY 23 Private Partnership up to SO% ($254,930) Phased: FY 23 25 & 26 $ 10,615,929 $ !1;, . TOTAL FY 23 FY 22 Capita Capital Projectl Construction Costs _q ' i Page 120 [FY 22 to FY 26 Capital Projects FY. 24 Project Status Project Project Rank Number Project Details Protect Name Total Project Balance % funded status �y Planning Dept. $1.Od3M Requested UOU&Oak $ 1,21%000 100% $1.013 Match from Eagle URA Ulinw- ma Construction FY24 ACHD Cost Share Public Works & Water Dept. $2.4M v. �" $1M from PW Savings for FY 25 3 Water Dept. $1M efr�karnteastwa $ 2,1S0,000 90% Construction Impact Fee Eligible up to $400K M Planning Dept. 20 $858K Requested $113K Match from Eagle URA AOIStSi SRPeeR WttenGiR9 $ 903,000 100% CenstruRron FY24 ACHD Cost Share 0 o. Parks & Recreation Dept 10 $S Million. Requested Wiest SlIk Boat $ 5,000,000 100% Construction FY 24 n 1 mpact Fee Eligible up to $3.2SM a Trails 12 $1.24M Requested Ea4lk te state Park Tr" $ 1,S30,000 123% Construction FY 24 Impact Fee Eligible up to $184K Police Request Dept. 14 $615,090. requested PQQM 3%kStaMea $ 528,000 86% Construction FY25 b $350,000 from Impact Fees Partnership with Eagle Fire i Economic Development Dept. 16 a $1.147,M Requested DSLa4stoE festlokiP9 ei $ 300,090 26% Saving for FY 25 O Watch Re wired Construction 1 T d 3 Public Works $TOOK $ 100,00p. 100% Construction FY 24 a Planning Dept 22 $1.2M Re estea 4u kb►aee Road $*#Ato aR 6 & $ 5,16%000 97% ACHD Construction FY 24 oa ACHD Cos[ Share RauaQaOout{_ 7QTAt FV d4 FY24 capita Capital Project Construction Casts Page 121 FY 22 to tit 26 C&PU Projects FY 25 Project Status Project Name Total Project Balance %funded Status Project Project Rank Number Project Details Public Works & Water Dept. $2.4M �i 3 $1M from PW City Owned Shop $ 2,400,000 100% Savings for FY 25 Water Dept. $1M Construction Impact Fee Eligible up to $400K �4 a Planning Dept. 7 N $600K. Requested Qw-Patk Extension. $ 600,000 100% Construction FY 26 yMotch Desired Police Request Dept. 14 $615,000 requested Police Substation $ 617,000 100% Construction FY25 $350,000 from Impact Fees Partnership with Eagle Fire Public Works 20 $1.6M Pamela Baker Park Phase 4/5 ($356,790).. $ 356,790 100% Construction FY 25 Private Partnership up to 50% Phased: FY 25 & 26 's Economic Development Dept. 21 U' $600K t4aho Street Streetscape Improvements $ 400,000 67% Construction FY 27 A4otch-Reg ufred Public Works/Parks 23 a $SOOK CEiarrie Wood Park $ 500,000 300% Construction FY 26 a d Private Partnership up to 50% a Impact Fee Eligible up to $1.4M Economic Development Dept. 27 Q $250K 001(Annually) Downtown Fagade Improvements $ 50,000 100% Annual Program 0 Valch Re urred Parks & Recreation 28 `� $SOK Study only Community/ Performing Arts Study $ 50,000 100% Study Completed FY 26 x i No Match Economic Development Dept. 31 c $750K Downtown. Parking $ 750,OW 100% Construction FY 26 v. 'arch Required a. Public Works Plan Only 35 $31OK Study Only Entry Sign Placement $ 10,000 100% q$390k Construction Construction in FY 26 $ 5,733,790 $ 3i4MM TOTAL FY 25 FY 25 Capita Capital Project Construction Costs Page 122 FY 26 Project Status Project .. Project Rank Number Project Details FWjectaame Total Project Balance %funded Status rO Planning Dept. u $60WC RegHested Olde Park Extension $ 600,000 100% Construction FY 26 a 'vlatch Desired Public Works $1.6M Private Partnershito 50% p up Pamela Batter Park Phase 4/5 ($356,790) $ 356,790 100% Construction FY 26 e Phased; 1)(26 Economic Development Dept 21 a $600K e Idaho Street Streetsoape Improvements $ 400,000 67% Construction FY 27 !Match Re uired r. Public Works/Parks 23 $500K Charlie woad Park $ 500,000 100% Construction FY 26 Private Partnership up to 50% Impact Fee Eligible up to $1.4M 3 Economic Development Dept. 27 a $250K ($SOY Annuallµ) Downtown Facade improvements $ 50,000 100% Annual Prograun 0 r.lntch Required d Parks & Recreation 28 $50K Studµ only Community/ Performing Arts Study $ 50,000 100% Study, Completed FY 26 4 No Match Economic Development Dept. 31 a-t tk $750K Downtown Parking $ 750,000 100% Construction FY 26 Motch Re ailed ic3Mau-"K -5 Study OOIy Entry Sign Placement $ 390,000 100% Coostruction FY 26 390k Construction $ 3,096,790 $ 2,696.790 TOTAL FY 26 FY 27 Capita{ Capital Projectl Construction Costs As the City's Capital Plan is a. 5-year fiscally constrained document based i on assumed funding levels and limitations, each year there will be projects that are incomplete (not completed within the planning horizon), r not ready to be funded (need additional details or a partner agency) or ranked low enough overall the City is unable to fund. Future Projects: In The Fiscal Year 2022-2026 Capital Plan there are four projects that were ranked in the top 35, but due to timing, need: for further project development, and/or the need for partner commitments were not able to be included in the Capital Plan. These projects include: Project Project Rank Number Pmjxt Details Project Name Description rails Dept. Design ,work to support ACHD Project, will result in cost share for 5 $15K Design Ghly tinder Road Underpass @ N. Channel construction. Design is not in ACHO draft IFYWP Can move past FY CHD Cost Share 26 Economic Development Dept. Money in FY 25 &26 = $400K 21 $600K Idaho Streer Streetscape Improvements Should seek URA match agreement .Match Required Need to detail scope of work LPlanning 24 5100K survey only Floating Feather oed/Bike Study Should reach out to ACHD for a shared project. Portions of Floating Feather are in the ACHD IFYWP should align efforts. No Match b Economic Development Dept 2 W 250K $SOK Ann ( uaRy) Downtown Facade Improvements Annual Program Starting o FY 25, need to develop a partnership with -Motch Required the EURA and the Downtown Business Committee Page 123 Unfunded Projects: For the Fiscal Year 2022 to 2026 plan projects that were rank below 35 were not funded. The number of funded projects was based on a combination of prioritization scores (staff, the public and the City, Council) and the fiscal constraints detailed on. page 9 of this plan. The lack of funding and prioritization does not mean these projects are not worthy of consideration or that that are no longer being considered. These projects are retained) in the plan as "opportunity" projects that with the right partner, funding, or additional development could be funded in a future year. Unif n,dg_AY_mjg4Lb • Number Project Details Project Name p Trails Design Only N. Channel Dry Creek Bridge "- ar Impact fee eligible up to Impact $1.02M Trails a $72K Bike Skills Park @ Ada Sports Complex Private Partnership up to 50% Trails $20K No Match Wayfinding & Branding ell Planning $100K Study only Beacon Light Pedestrian & Bike Gap Study No Match Trails u $30K Design Only Dry Creek & Dry Creek Canal No Match St Library $250K Bookmobile No Match Trails 4 $1SOK Trailhead Amenities - Ada Sports Complex No Match i Library --- z $30K Study Only Library Book Pick-up Zi Zi No Match Trails 'v $100KStudy Only Williamson River Ranch Bridge F No Match w Public Works N $250K Eagle Road Arch Expansion i No Match A a Parks & Recreation $40K Study Only Motocross Study c No Match. V Trails o. $30K Design Only The Shores Sportsman's Access a $350K CONSTRUfTION ' No Match Trails u $30K Design Only Water Trail Study F No Match ti Trails u $30K Study only Equestrian Trailhead Study No Match 3 citizen Request z a $1 Million Requested Velodrome @ Ada/Eagle Sports Park n No Match • One of the goals in adopting a capital plan was to provide the City Council a list of funding priorities for both new capital. projects and the ability to address and fund maintenance needs, both planned and unplanned, within the City. Grants are a great funding tool to offset the fiscal burden of the City with public and private dollars, but many grant applications require the City to commit or recognize the required City match at the time of application. Under Idaho Code an existing Council cannot bind a future Council, so all, decisions about future -year funding needs to be formally recognized and reversable if not in the current fiscal year. The intent of the process is to establish who, how, and when grants and alternative funding are applied for, and to ensure that the Mayor and Council are aware of the financial commitments being made or potentially required for the City. Additionally, this process allows the City to evaluate: 1) The importance of a project, considering other capital projectslneeds within the City; 2) Understand the staging ondlor financial resources that the application places on the City; and 3) The totality of the commitment that the City is committing. MMII To evaluate alternative funding and grants within the capital planning process, the following process should be used for the evaluation of a potential grant applicationwhen, presented' outside of the annual capital planning process. 1) Funding Identification: Each department should continually work to identify potential, existing and future outside funding sources to help develop capital projects and maintain the City's existing investment and operations, thus removing or decreasing the taxpayer's burden. 2) Funding Evaluation: When a funding source is identified, staff should evaluate and prepare a memo addressing the following: a. Is this project/improvement identified within a City's adopted plan? Which plan? b. Is the project/improvement in the current Capital Plan? c. Will this offset future City resources/expenditures as identified in the Capital Plan? What Fiscal year is the benefit realized? d. Does the grant require up -front funding by the City? if yes, what is the timeline for reimbursements? What is the rate of reimbursement? IJ!r Pa g e 1 25 e. If the City moves forward with this application, does it need to be included in the current • budget or can it be included in a future year budget? f. What is the cost to prepare the application (staff and monetary)? 3) Direction to Aooly: There are three (3) processes to receive direction to undertake an application: a. If the application requires less than a $5, 000 City match and/or offsets a budgeted expense within the current fiscal year, staff should brief the Mayor and seek his direction to move forward into a formal application process. b. If the application requires over $5, 000 City match but is in a future fiscal year, staff should: i. Brief the Mayor about the application; it. Work with the Treasurer to identify City funding needs (both for completion of the application and for construction); M. Integrate the project into the department budget request or work with staff to integrate into the capital projects fund for consideration during the regular budgeting workshop and hearings. c. lfthe application has over $5, 000 Citymatch and is in the current fiscal year, staff should: i. Brief the Mayor; it. Work with the Treasurer and capital projects manager to identify City funding needs, sources, and project timelines (both for completion of the application and for construction); iii. Agendize item for City Council approval. The Council should be provided the following to guide their decision: 1. Grant evaluation information (from Section 2 above); 2. Identified funding needs, funding sources, where the City required match will be budgeted from and a summary of how that request impacts other funding sources within the City (from Treasurer/capital projects manager); 3. Timeline for the application & project construction; 4. Identified fund for project reimbursement (if applicable). d. Upon review, the Mayor and/or City Council can direct staff whether to move forward with an application and/or amend the capital plan. 4) Funding Acceptance: Upon notice of an award, the formal award should be brought back to the City Council for acceptance during a public meeting. The acceptance process should address the final status of the following: a. Total award amount - including the City's required match; b. Identified funding sources - where the City -required match will be budgeted from (a budget amendment, if deemed necessary) and a summary of how that request impacts other accounts/funds within the City (from Treasurer/Capital Projects manager); �z fFAGL E � Page 126 c. Timeline for project construction; d. Timeline for City reimbursement; e. If directed by the Council, an amendment to the capital plan. i Page 127 rEAG-LEC i i 4, Page 128 rAGLE i Page 129 I PW Mr r- � I �(k1I )`C:flliCl _ f•c„ 1 r Library Painting )�( PW CM45: Orville Krasen Park Playground UNMAPPED: PW CP- P&Z CM-1: ` I i I_ Ada/Eagle Parking Lot Floodway/City Property Protection�.�� IT CM-2: City Hall Security PW CMw1: IT CM-3: Heritage Park Renovation City Hall Backbone Infra Structure i IT CM 7• Servers City Hall IT CM -1: City Phone System PW CM-13: 'i �(V Fleet Vehicle Replacement ' PW CM -New: ATV Replacement TRL CM -2 & CM-11: FEMA Trail Repairs (Multiple Locations) City is considering advanced construction on P&Z CP-3: Eagle Road Ped Pike Bridge in FY2022 i i i ... PW CM-4:IF--- t II Friendship Park Shelter & Lights PW CM-7: ,T -1 -- i Museum Maintenance PW CM-8: Library Roof - " _ Jj Senior Center Painting (in & out) - „ �Jr PW CP-8: Heritage Park Expansion ��_ TRL CM 3• ^ Y11 r 4' IJI SH-44Trai1 " PW CM-1: is ' ,' i ' Heritage Park Maintenance i i ... PW CM-1: "—ebk PW CM-S: UNMAPPED: __ Heritage Park Renovation i Guerber Park Maintenance 4 P&Z CM-1 ! t� Floodway/City Property Protection IT CM-7: • . a� :Y Servers City Hall PW CM -New: z Equipment Replacement ? -- —� _�_;_• y��,� ,� ' I PW CM-13: 1t (- I i i I 1- 1.. i_ TRL CM-4: Vehicle Replacement „— - ` Merrill Park Greenbelt LIB CM-7: ' Library Backbone Infrastructure \ _ Greenbelt Edgewood to RL CM 5: i t - -; F 1 L -J _`'�'+^�,� Lonesome Dove TRL CM-9: S. Bank Merrill to Eagle Rd � J� t I !►a� :�li_ i PW CM,8: �i PW CM-4: Library Parking Lot- s _ }r �.. > -� ", %' Friendship Playground &� _ PW CM•8: �4 l . ' Tennis Courts Library Roof PW CM-fi: L{ I "'- "j _�- "`' ����-� City Hall Parking Lot r Senior Center Renovation __j - _ PW CM-9: a Ada/Eagle Parking Lot UNMAPPED: TLR CM-7: PW CM-1: Lonesome Dove Bridge Removal P&2 CM-1 - Heritage Park Renovation Floodway/City Property Protection IT CM-7: Servers City Hall PW CM -New: Equipment Replacement V PW CM- 3: ' _ ' PW CM -New:' 1 Merrill Park Parking Lot _ Vehicle Replacement IT CM-3: I City Hall Backbone Infrastructure�,�,; LIB CM-2: �=� ��I *.•l l _ri.;t _`, \ TR M-6: RFID Replacement `" • Lakemoor Trail ! - i= � _ _ ._ _, J i 1 ��...-i — ,���. ._ i, _. � s `. — ,.- _ - --. , _ �1:_ t --.�' _ ._ y.. n City Owned Shop (w/Water Dept) -- PW CP3: Regional Sports Park •••••--•-••••••• ___...._ Mace Park Design � • PW CP-11: PW CP-12: �Pamela Baker Park —Phase 1 Fiber Network/Connectivity P&R CP-11: Parks & Trails Master Plan L City is considering advanced construction on P&Z CP-3: Eagle Road Ped Bike Bridge in FY2022 1t__ 1� �" _.j : ► _Y, �t/� �' ! , � t i t i - P Z CP-1: State & Eagle Intersection i Aikens Street Extension -"7, Eagle Road Ped/Bike Bridge yl a �• PW CP-12: I I r _ ,;�;_ . -- �., ,�W i � t Senior Center Remodel I�I � � IY� � i !} TRL CP.3: UNMAPPED: — Eagle Island State Park PW CP-2: City Owned Shop (w/Water Dept) P&R CP-2: Regional Sports Park POL CP-1: Police Substation ........... -�=_ Mace Park Design ;. .. , PW CP-11: Pamela Baker Park— Phase 2 IF If -• - r t/© State &Eagle Intersection :x�� - -: t �-t P&Z CP-2: AikensStreetExtensionr_it• I �. EDCP 151 Street Festival Street ' . Y l h r i S �• t! Z P&Z CP-11: t Linder Road SH-44 to FF 1, Ile- PW CP-13• r-•- — I } ��'"�` City Hall Safety Measures - I � TRL CP 3• I, a Eagle Island State Park 1 4 � UNMAPPED: rr ��*"�% —11 .a.i� 4I PW CP-2: City Owned Shop (w/Water Dept) I .. P&RCP-10: -t_ West Side Park POL CP-1: Police Substation 11 i' CAPITAL PROJECTS low ,.If ion 1010 6,- 7" (� • - �- r Idaho Street Improvement L{ - {- - I E 1.J•.J D d I —�--- �_ Olde Park Extension asa e mprovements 3UL �� - i ED CP-1: Downtown Parking I `� . - ri-1 _, if ��.• l Z I {- . • . _ �6� :.•..III I� Charlie Wood Park ' _ � ,�� ,r'• ice. ''-'`� : UNMAPPED: City Owned Shop (w/Water Dept) Entry Sign Study P&R CP- _ ' /' r ... r ..` t j `*�` PW CP,11: Y .+1 Sol Community/Performing Arts Study f . i f ` Pamela Baker Park —Phase Police Substation - - J �Yi �i ( �� "�"•-- Charlie Wood Park "JI 1"! 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