Reimbursement - 2021 - Reimbursment Agreement Between City Of Eagle And GWCREIMBURSEMENT AGREEMENT
r
THIS REIMBURSEMENT AGREEMENT (this "Agreement") is made thisof3 day of
r 2021 by and between the City of Eagle, a municipal corporation organized
and existing under the State of Idaho ("Eagle" or "City"), and GWC Capital, LLC, a Utah limited
liability company ("GWC"). The City and GWC may be referred to in this Agreement individually
as a"Party"or collectively as the"Parties", as warranted under the circumstances.
RECITALS
A. City's 2017 Impact Fee Study and Capital Improvements Plan for the collection of
Park Impact Fees identifies the construction of a Sports Ballfield Park;
B. GWC owns real property off State Highway 16 and Eques Lane which may be
suitable to be used as a Regional Sports Park;
C. City is working with GWC to evaluate the feasibility to construct the Regional
Sports Park on approximately 85 acres of real property located off State Highway 16 and Eques
Lane;
D. As part of conducting the feasibility study of the proposed site, GWC will contract
with third party engineering and design firms to complete a preliminary design of the Regional
Sports Park to the City's specifications;
E. GWC will pay for most of the cost and work associated with the feasibility and
design of the Regional Sports Park but requires reimbursement from the City to pay for outside
consultants.
AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged and agreed, and in consideration of the recitals above, which are
hereby incorporated below,the Parties represent, covenant,and agree as follows:
1. Reimbursement Amount. City agrees that it shall reimburse GWC up to Forty-
Eight Thousand Dollars ($48,000) related to any work to performed under the scope of work titled
City of Eagle Sport Park Engineering Services attached hereto as Exhibit A.
2. Invoices. GWC will provide a monthly Invoice to City detailing any reimbursable
expenses incurred in the prior calendar month along with copies of supporting documentation such
as receipts and invoices from engineers and/or consultants. If City contests any portion of an
Invoice, City will promptly notify GWC, and the Parties will promptly and diligently endeavor to
resolve the contested amounts. If the Parties are unable to come to agreement on the Reimbursable
Expenses, either Party may provide the other Party notice and intent to mediate the matter. The
Parties shall agree on a mediator selected from the Idaho Supreme Court Mediators Roster. While
the matter is in mediation, the GWC will continue conducting the feasibility study for the Regional
Sports Park and City will continue to pay all uncontested Invoices.
REIMBURSEMENT AGREEMENT- I
3
3. Payment. City shall pay all uncontested Invoices withing thirty (30) days of
receipt of Invoice.
4. City's Right to Terminate or Suspend. In the event that City elects, in its sole
discretion, to cease or suspend pursuing the development of the Regional Sports Park, City will
notify the GWC in writing. City will be responsible for payment of all Invoices incurred prior to
delivery of such notice.
5. Miscellaneous.
a. Notices. All notices, filings, consents, approvals and other communications
provided for herein or delivered in connection with this Agreement will be delivered as
provided herein.
b. Entire Agreement. This Agreement constitutes the entire agreement
between the Parties pertaining to the subject matter hereof. No modification or amendment
to this Agreement made or claimed by GWC or the City will have any force or effect unless
the same will be endorsed in writing and signed by both Parties.
c. Severability. If any provision of this Agreement is declared void or
unenforceable, such provision will be severed from this Agreement, and this Agreement
will otherwise remain in full force and effect.
d. Exhibits; Recitals. Any exhibit attached hereto and the Recitals set forth
above are hereby incorporated herein with the same force and effect as if fully set forth in
the body of this Agreement.
e. Construction. The language herein will be constructed simply in accord
with its fair meaning and not strictly for or against a Party, regardless of whether such Party
prepared or caused the preparation of this Agreement. As used in this Agreement references
to one gender and the singular or plural number will each be deemed to include the others
wherever and whenever the context so dictates.
f. Choice of Law. This Agreement will be construed in accordance with the
laws of the State of Idaho.
g. Waiver. No delay in exercising any right or remedy will constitute a waiver
by either Party thereof, and no waiver by the City or GWC of the breach of any covenant or
condition of this Agreement will be construed as a waiver of any preceding or succeeding
breach of the same or any other covenant or condition of this Agreement.
h. Successors and Assigns. This Agreement will be binding on the City and
GWC, and their respective heirs, administrators, executors, agents, legal representatives,
successors and assigns.
i. No Partnership; No Third-Party Beneficiaries. Nothing contained in this
Agreement will, create any partnership,joint venture or other arrangement between GWC
and City. This Agreement will not be construed to create any rights in any person or entity
REIMBURSEMENT AGREEMENT-2
4
who is not a signatory to this Agreement and no person or entity may claim the status of a
third-party beneficiary of this Agreement.
j. Time of Essence. Time is of the essence in implementing the terms of this
Agreement.
k. Further Acts. Each of the Parties will act in good faith when undertaking
their respective obligations and covenants contained herein and will promptly execute and
deliver all such documents and perform all such acts as reasonably necessary, from time to
time,to carry out the matters contemplated by this Agreement.
1. Counterparts. This Agreement may be executed in two or more
counterparts, each of which will be deemed an original, but all of which together constitute
one and the same instrument.
m. Notices. Any notice which a Party may desire to give to another Party must
be in writing and may be given by personal delivery, by mailing the same by registered or
certified mail, return receipt requested postage prepaid, or by Federal Express or other
reputable overnight delivery service, to the Party to whom the notice is directed at the
following addresses:
Eagle:
City of Eagle
Attn: Mayor
660 E. Civic Lane
Eagle, ID 83616
with copy to: Borton-Lakey
Attn: Victor Villegas
141 E Carton Ave.
Meridian, ID 83642
Owner: GWC Development, LLC
Attn: Brook Cole
869 N. 1500 W.
Orem, UT 84057
with copy to:
Attn: City of Eagle
Nichoel Baird Spencer
660 E Civic Lane
Eagle, ID 83616
end of agreement;signatures follow]
REIMBURSEMENT AGREEMENT-3
5
IN WITNESS WHEREOF,the Parties hereto, having been duly authorized, have executed
this Agreement to be effective as of the Effective Date.
THE CITY: GWC:
CITY OF EAGLE, IDAHO,a municipal GWC Capital, LLC,a Utah limited liability
corporation organized and existing under company
the laws of the State of Idaho
By: By:
aso Peirce,Mayor its
A t: DATED: 6-29-21
Ja ruw$
Tracy Osrn, ity Clerk y• OF•
DATED: Rat)*1
S SAL
OF 11)'
REIMBURSEMENT AGREEMENT-4
6
IN WITNESS WHEREOF,the Parties hereto, having been duly authorized,have executed
this Agreement to be effective as of the Effective Date.
THE CITY: GWC:
CITY OF EAGLE, IDAHO,a municipal GWC Capital, LLC, a Utah limited liability
corporation organized and existing under company
the laws of the State of Idaho
By: By:
aso Peirce, Mayor its
A st: DATED:
e
Tracy 0 ism, ity Clerk ,••`,1 OF Eq''•.,
DATED: te ,a3/ p'4t 0 Rq%.tt' I• :
iG
Z A L : *I
REIMBURSEMENT AGREEMENT-4
6
City of Eagle Scope of Work/Needs Statement Provided to GWC
r c
E
f
s
i e d P a4,.S i
j w
es it
4;
fir;
e
s'`
d
1 85 Acresw/
outparcel
Spring Valley owns approximately 85-acres on SH-16 looped by the Farmers Union Canal,see map above. The
preliminary planning work by the new owner GWC proposes to keep the area in the current 10-acres parcel layout.
GWC has stated they are willing to work with the City to evaluate the site for development of a regional sport
complex/park.
Funding:The City has earmarked$4.95M in the Park Impact Fees for a regional sports Park and the fund currently has
2.3M available to help offset preliminary design, project development,and initial development.The City is seeking help
in developing and completing preliminary site capacity/constraints study for two scenarios. Once the scenarios are
vetted and potential costs assessed the City will work with Ada County,the City of Star, user groups and land owners to
determine the ability to constructor phase construction.
Deliverable will include:
Preliminary space planning& programming of the site consistent with the baseline assumptions and scenarios
Preliminary engineering/development/construction cost estimate(may include cost of comparable facilities
recently completed)
Phasing/Feasibility Plan (which projects can be accomplished first with the most impact/least cost)
Partnership opportunities(impact fee,donation,grants, in-kind)
Operation and Maintenance estimates
Adaptive reuse of existing structures vs. new:
o Snack Shacks,
o Meeting/small events space
o Maintenance
o Commercial/Professional Kitchen
Comparison of contract operator vs. internal staffing
Comparison of natural vs.artificial turf based on scenarios
Preliminary Utility Plan:demand, availability,and cost of utility development-electric,sewer,water, irrigation
ponding,surface water rights, potable, reuse)
City of Eagle Scope of Work/Needs Statement Provided to GWC
Options for purchase/acquisition of out parcel
Baseline Assumptions:
Acquisition of the Koeppen Property(Parcel#R3314130200,8600 W. Equest Lane)
Site Access should include:
o SH-16(Right-in only)at either Pollard or Equest Lane,
o Access to SH-16(at Arie Way), and
o Linder Road(via Spring Valley Project)
Park Usage/Event Turn-over:
o Three-season use of the fields
o 3-5 large regional tournaments a year(baseball/softball, soccer,lacrosse)
Scenario 1:
Scenario 1 is a regional sports field park. Focus is on establishing a 3 season park for baseball/softball,football, soccer&
lacrosse.
Ballfields-baseball/softball
o 12 fields—8 baseball,4 softball
2—90 foot, Grass infield,Clay Pitching Mound Fields
6- 80 foot, Dirt Infield,Clay Pitching Mound Fields
4—80 Foot, Dirt Infield,No mound material but a removable mound
o Facilities sufficient in size host regional(PNW, N. Nevada)Tournaments
Grass fields-Balance of the property in open fields that can accommodate football,soccer,and lacrosse
o Support city leagues and potential regional needs
Parking
o Establish a parking program that allows shared use but is mindful of the need to proactively program all
aspects of the park
o Spatially distribute parking based on use location &intensity
o Athlete pick-up/drop-off area
Two centralized gathering areas (1 with the baseball/softball fields and one with the other grass fields.
o Gathering areas should be designed with amenities like Guerber Park without splash pad
Centralized bathroom
Snack/concession facilities
Picnic Shelters/reservable shelters
Field maintenance(Striping, rakes,etc.) and concessions storage area
Tot Lots-small child play area
Pathway-loft Asphalt looped path within the park along the Farmers Union Canal
Trailhead-Small(ped/bike only) parking with access to BLM, Big Gulch,and commercial area in the Spring Valley
project
Meeting/Tournament Organization Facility: Space for club and tournament meetings.
Phasing:Construction and development phasing plan specific to this scenario.
Scenario 2:
Scenario 2 includes the elements of Scenario 1 with the addition of a ten-acre set aside for an indoor sports facility that
includes the following components:
Olympic-sized pool with maintenance and storage areas (including chemical storage)
Artificial turf practice facility(one full size soccer field)
Multi-purpose/hard surface sports courts(6 basketball courts)
Shared locker/restroom facilities
Centralized administration
Centralized concession/picnic/gathering area
8
City of Eagle Scope of Work/Needs Statement Provided to GWC
Centralized storage/maintenance area
Designated parking
Specific analysis of Scenario 2 should:
Identify trade off and or limitations to programing of the facility
Potential impacts/modifications to Scenario 1 to accommodate Scenario 2 uses
Staffing demands for day-to-day operation
Similar Facilities:
https://www.warehouseathletics.com/about-us
https://www.hubsportscenter.org/?doing wp cron=1619186609.3067119121551513671875
https://www.ymcatvidaho.org/facilities/fac-west/
https://broncosports.com/facilities/caven-williams-sports-complex/7
https://www.cityofboise.org/departments/parks-and-recreation/parks/simplot-sports-complex/
Existing Facilities:
Currently the City has one 60-ft baseball field located at Guerber park.
The City has community partners that provide the following:
Eagle Nazarene Church three 60-ft baseball diamonds
The City has grass field locations for soccer/lacrosse at Merrill Park and Guerber park
Five U6/U8 soccer fields at Merrill,
Two U10 and 1 U12 soccer fields at Guerber
The City has no regulation football fields within the City.
9
i '-----
t)
L
r_
i \ ( •r/---- -\nr,(
C),,)
1:
I FL)I ] I 1
i' 1 I
111 '' L._Ij-11 I -j-/ \)''-----;)--/ \::
1). ri •Ilj 17-7- \--
1 ,,. :,,;„
1,,,,',.
A
4*•iir•-;,i,p,i,-,:f?',,,-...!:.•-•'::,•,',:
s-,. ,-0,--,-.‘,,,.,,,-,,,,:,.:,,,,,,:-., •
17, ,ritv_
ili. fiev-F'-':1-i
i.,..,'„.''..i`..4. 1t.f.,.,'t.,..'-',")_?!.::',.
t,,,, ..'.'.-- ...::•-..,Ar.";:".4'
t '%.':- 4`,'''.•e'-'.''','''' '''''''''..
1''''' '"
t.;:l'ir-' -,•;i:'''.. ''''''''v 7,-„,•.-1:,'.',.:::413:1-*4 kV, '''''''.
4-,..'%.'Ot'';',t,,,„.4,!./"..;.W41:1;!
7-4:',N,,,A ,,,
i',-,,,, -4i1-1:,''',,...,0'.j,'..•get.4%,,,t!Y'414i';':".`44',,;;V441e:." -,\'' •sti*''"'" "!'"-
VP'''...'"'"'."'
i
IP4
4 ........
I 1....„
i? '''
d
N.,_....__
i„......,....•
741111 • , 'I.1
11111111111110k
0
11.111 .
4.' • . '",-“,, 1 , wt. '4,t
1. . 4'•, A,v.•4%
ii
4 t 7
t •{
L
firii`la140--
1 • 14,kro ,../e:41 vA.,., .. . =:'.
E1,„ .., ;;•• .,• 0 i .ea .
sr- ,,-
th,...-9,
4.,„„,k,s,•••,...:::
1„ . di, •Ism' .'4141+
p •. ..,..,i-p5.,!,.,.. . 41.i;biStW"1;,iAPO liliW4
i-' ",-v.4. ' ...? --;:r-
7 VIIJ 1.0;372.-lir "..,• i
04 A°‘• -.;744‘ F '
p_
dr 44—.:', -...t.,...','7%4- 7.•
41111t..- lava.'_ • .... ,
A - ... jr,"A ...--_,,
w 1 is,-,izir-a,* ,4 4.1•,,4r "',-4,:e ---- '•,'"0.- . 1.
111' "" 4 1116--.21i.*:;•wr'
4`Z 12111 11-'1: -Ail ',IrAlw 4ie44.
4
11.6. ,N4.,1'
lippP• , i jr- 0.— ..- --, — / 0 — — — 1,:..-. alp;, N.41,44„,....7....% 4114....„ . _,tea•. ,
1..INL.,„''
i.
L".. .'..
4
41—
L'...:'-''' '
L{ . :
L
44:,'':::,:,;•,;,,4i:J:.';'''''''.'::,:-'.`-:''' ,, .'l ''. .
14--- I ••• lb
ir". .10411t'' - ::, 4110..0:''-.:-.'7' ':'.;"). !*L. "'•- -.•,*. ..: '4. ,":,..:Ii'**-?-'''' ''fifir L., !--f 114 '' "Ir 16 di °'4.-44,471•...:,-,' , -. ii,.---- i-,:-.;•-,0:41-.."-4110::Ar 0' ...et• '' - 441 .• ' Art.Ai'
0
Ato'L'a: .,.. ,-- .---
t--10 1- 40 t
4 fit if::41 • '
0
0 -V 0
liaiiit...`
ilt7l.'ie... .
11
SS
rw
I
i. s.
Y
S.9q
w
Y
a
r• pw'
Ww
4f
7 R
s
8 . 2 ,
X
ysi.
i:
R«e.,...ea.a*o.RR
H
i
fix;
We live in nature's best work. Planning good projects BRANCH LOCATIONS:
begins with appreciation of the unique challenges and
opportunities of the land.We listen to the land because WASHINGTON CITY,UTAH
it is a vital part of creating people and culture.Our 2303 N CORAL CANYON BLVD
environment shapes us.Good planning is a vision that
SUITE 201
connects the skills and resources of people to the natural
WASHINGTON,UT 84780
gifts of the land.We listen to the client and create a
vision of a thriving community developed from the skills
WILLISTON,NORTH DAKOTAandtalentsofateamthatcreatesneighborhoods.Our
product is quality living.Planning is a responsibility that
621 261"ST w
includes understanding the feeling of the sand shifting
WILLISTON,ND 58801
beneath your feet in the quiet rays of first-morning light.
We have a heritage of open space and endless sky.We
EAGLE,I
RIVEbelievegooddevelopmentisnotamutuallyexclusive
533 EAST RIVERSIDE DR STE 100
term.The common ground between development and EAGLE,ID 83616
preservation is listening to the land and placing people in
their natural setting.We shape change.Our firm
specializes in large-land developments that combine
public and private interests to create innovative design.
The team returns results on challenging time-tables and
understands effective development is about eValue added
opportunity.As a result,we understand the time value engineering is extremely
of money.Engineering is more than solving problems;it important to
is about creating possibility through accurate and timely development projects
design.The firm has extensive experience in large land and Alliance has
consistently designed todevelopmentandhasdesignedthousandsofacres
across southern Utah.The team has experience in a wide
ALLIANCE ensure that the project
CONSULTING has coupled the leastrangeofprojectsincludingparks,municipal planning and
design,aviation design,transportation,and public utility cost production with the
projects.We take a holistic app roach and provide the
most value added to the
client with recommendations to meet project demands project and
and open future opportunities. organization.'
G. Brent Bluth
Page 1dier1ilidfIceConsulting
13
TECHNICAL QUALIFICATIONS
SERVICE CATEGORIES
MASTER PLANNING ENGINEERING CONSTRUCTION
Solve problems; seize Make engineering serve larger Be measured by results, not
opportunities. goals; innovate and add value.rhetoric.
The Alliance Consulting team have Our team is an evolving organization Municipal construction projects are
the experience and skill to recognize that combines previous experience often complex undertakings
project opportunities, analyze costs with passion for new ideas to add involving multiple stakeholders.
and risks, and be able to value to the project. Alliance Consulting managers have
communicate the vision to Drainage and Floodway the experience and skill to recognize
jurisdictional agencies and other Studies project opportunities and be able to
stake holders. Sanitary Sewer communicate to jurisdictional
Program Definition Erosion Protection Studies agencies and other stake holders.
Land Analysis Grading and Drainage Plans Engineering Estimates
Diagrammatic Schematics Traffic Impact Studies Bid Process Management
Design Rationale Profile Plans Contract Negotiation
Memorandums Utility Plans Construction Field
Development Economic Right-of-Way Plans Administration
Analysis Structural Analysis Construction Survey
Ordinance Development and Property SurveyAdoption
Water Rights EngineeringPublicOutreach
and SurveyingManagement
Survey PlatsMasterPlans
Drawing of RecordsDueDiligenceStudies
Watershed EngineeringCapitalFacilitiesPlanningWastewaterRecoveryandSpecialEventsPlanningReuse
Community Planning MSW Landfills
Development Agreements Regulatory Compliance
Community Amenity Programs
Planning Stormwater Management
GIS
Professional Land Survey
FEMA Flood Hazard Mapping
and LOMRS
ileAIIianceConsulting
Page 2
14
TECHNICAL QUALIFICATIONS
SYSTEMS PROFICIENCY CERTIFICATIONS a SURVEYING SYSTEMS
Licensed Professional 1 SurveyAutodeskAECcollectioni ,{ Alliance Consulting's team includes
AutoCAD North Dakota PLSs and survey technicians
Civil 3D Montana proficient in the following software:
AutoCAD Map Arizona
AutoCAD Architecture Utah
InfraWorks Nevada Surveying SystemsInsightIdaho
ReCap Pro New Mexico
Trimble GPS
Revit Colorado
Trimble Robotic Total
Structural Bridge Design Station
AutoCAD Strom a Sanitary Trimble Access
Analysis Trimble Business Center
Vehicle Tracking 1 Licensed Professional Land Topcon GPS
Engineering International Structural Sup Topcon Robotic Total
Design Suite North Dakota Station
Global Mapper GIS Software Arizona Topcon SurveyPro
ESRI ArcGIS Utah Topcon TopSERV
Google Earth Pro eBee RTK Mapping Drone
Lizardtech GeoViewer DJI Phantom 4 Pro
Pix4d 1 T; Mapping Drone
Pix4d Capture NDDOH, National Highway DJI Mavic Pro Site Analysis
eBee eMotion 3 Institute- NHI Contract Drone
Virtual Surveyor Administration Core Curriculum Pix4d
Trimble Business Center FEMA NFIP eBee eMotion 3
CFM-Certified Floodplain Virtual Surveyor
Managers
1 Syslerns Modeling FIRM Map Revisions-Technical
Water System(Bentley Administrative Aspects
WaterCAD)NICET Level IV
Sewer Collection System
Bentley SewerCAD
AutoCAD Strom&Sanitary
Analysis
Drainage Collections System
Bentley Pond Pack
AutoCAD Strom&Sanitary
Analysis
Dam Breach Analysis(GEOdam)
Hydroflow
HEC-HMS
HEC RAS
AllianceCo isulting
Page 3
15
AV
4 rite 4 jr, v 7 f:.
1 :Y rti'7',
1 ' 111: -
II. V'AtilliPPA 114‘.: vi.r- o- 40'
fit
41,44frr 'i44 Ail 400`217 — ilwrr41 41 , ... E
gill r / 11#,ANTIF;
1. '44k41,#'‘• *
ar
g S, „, 1. I.Ar. Ataribsaff lip, I p,.=.. ,f i.
7 s
v4
4. 4.-
1,...,1 AkAlitazytikv,_- Ivo
4,., 7, vardia,..
444, IMAte1 . iri'40',5%4041„
Ir41.7 lilt - 14f7tilipi"."4, '0;',Y11./. 7...k - f rri ' %N:i4.
4 wi, j & * 1 4 t ail. .el
1 410fr I*We .::11111 7A AvNiii:
II:
IIA :
PP:
I!: :‘::44' .,7.•' . '
1' 'Al.;
F
áh..,-/
illeltvp . ..44011VAW k fibi.. It..'* . ;f1 1' '*,-" r . -44% 1Y k 0
1 i .'Ilk . '1111110A6ift
4....
l, .- ir , ill IV ' k,
r4.
v *0 itt.,".., 0
Allk Wit ' Atiiv,-.4i. :...4?... . it. i' .. • .
s 1
N 'S.* .: #•'t f .y4y, n tiv,74ri a .41 044,i. Ail,.:.'..: :- „:' ',tivos,..
j:...'::: •:',..-
1iii. ,40,,,
4 III q‘ir
k Alirv,°
r-
40""ak&ilibiit' '1... r Ati-,,,,wI 0 •
ii '.0-401,' ,:,, .:ciporie., , 41111 w fr,-, .-....,e;,,:, 11:274,-' ,.t.-::... ...,'
r ' '
17'' ''"1,... AL,t''''''''',... '
r. lip,. 4irip-- -....,Iiiiikazi* ..,,,,,,.4t,...),... ...,. ....„0,:. _....1,40- ----.!,-- -:.-,/0
101, ......,,,,tifilri, -gib.,to*.414 4,,,„ 400,4,,,, tb;*i,,,,7, 1..., ,
r,..,7__ ,. . - t-ir. .. - -.....
4.101.-- `'-....:-.4'-- if.'di
Tirlilik&
i.'iii''ffillir:',15''' '
PL.:, 4//// ii.,* l'--' ir,.44111 7A,:-..., Irf rat ,,,- j". i•414.,- le. . 01,, ,,
o'av`3?c
b 1.J' bey , t+.:,,,,,
xe
Ali° 144:,:,,,,:4.;iskilleb+44, :,,46 p
iiimir4
4:- '''''''''---- ---''.°- --:--•:,
A.,.‘,40'1;
ok*,.: ..:4: if,4": ;'''.''.*:tp7:''ih:'1' ' li' *- Pi:"
4'l'. 1 k:1 :
Iiiil
A pri
X W ...,
Pi° v* *Z%
Iltr.s.a 1. SA, \ IIIIIIIIIIIIIIIIIIMIIIP=AIIIIIIIIIIIIIIIVt k... \W.0".1///aIN/Nr 111/ f Il
My %.\
Y•11P
1) rR '' 72 W. '—
CO 1 ii,'
4r. *44k"lir p411111,ippo,
vw40'.i rt
NO p 04 '' t''ik.,,.
7
iii.
y1
Now
G / PVj\
lir i : IgliPF --'
n• 16gib, Ai
UNDERSTANDING
AND
WORK APPROACH
It is understood the City is seeking professional services to assist in evaluating and developing a
regional sports park on a site of approximately 85 acres located in the Spring Valley. The
proposed location is located adjacent to SH-16 near the intersection of Equest Lane and SH-16.
The park site would generally be bounded by the Farmer's Union Canal and SH-16. Alliance
Consulting is proposing to provide site analysis, programing, and conceptual Master Plan
alternatives.The Client has communicated that is anticipated the sports fields component of the
park will be used three out of four seasons during the year. The City requires assistance
developing and completing preliminary site capacity and/or constraints based on two (2)
scenarios which are outlined below.
SCENARIO 1:
Scenario 1 is a regional sports field park. The focus is on establishing a 3-season park for
baseball/softball,football,soccer&lacrosse.
Bailfields-baseball/softball
12 fields—8 baseball,4 softball
o 2—90 foot,Grass infield,Clay Pitching Mound Fields
o 6- 80 foot,Dirt Infield,Clay Pitching Mound Fields
o 4—80 Foot, Dirt Infield, No mound material but a removable mound
Facilities sufficient in size host regional(PNW,N. Nevada)Tournaments
Grass fields-Balance of the property in open fields that can accommodate football,soccer,and lacrosse.
Support city leagues and potential regional needs
Parking
Establish a parking program that allows shared use but is mindful of the need to proactively
program all aspects of the park.
Spatially distribute parking based on use location&intensity.
Athlete pick-up/drop-off area
Two centralized gathering areas
1 with the baseball/softball fields and one with the other grass fields).
Gathering areas with amenities
Centralized bathroom
Snack/concession facilities
Pa,, 4
iar cc(.ons iltin
17
Picnic Shelters/reservable shelters
Field maintenance(Striping,rakes,etc.)and concessions storage area
Tot Lots-small child play area
f
Pathway
10ft Asphalt looped path within the park along the Farmers Union
Canal
r " Y Trailhead
Small(ped/bike only)parking with access to BLM,Big Gulch,and
1 ‘
Z,
commercial area in the Spring Valley project
s A .<._ Meeting/Tournament Organization Facility
Space for club and tournament meetings
CLIENTS SAY Phasing
Construction and development phasing plan specific to this scenario
Alliance Consulting has
consistently completed SCENARIO 2.
projects within the timeframe Scenario 2 includes the elements of Scenario 1 with the addition of ten-acres
they said they would and set aside for an indoor sports facility that includes the following components.
This scenario is to evaluate the following items:
brought a better product to
Olympic-sized pool with maintenance and storage areas(includingthetableforourreviewthan
chemical storage)
we asked for."
Artificial turf practice facility(one full size soccer field)
Multi-purpose/hard surface sports courts(6 basketball courts)
Shared locker/restroom facilities
Centralized administration
Centralized concession/picnic/gathering area.
Centralized storage/maintenance area
Designated parking
Identify trade off and or limitations to programing of the facility.
Potential impacts/modifications to Scenario 1 to accommodate
Page 5
Consulting
18
X4..4440,4 t #'a rvn •z
WORL( APPROACH
Coordination Meetings
Attend and participate in all project coordination meetings as requested by
the Client agency during the conceptual development process.
Identification and Prioritization of Park Program.
x Specific task items and deliverables include:
Meet with City as required to review goals,objectives,scope,schedule
for the park master planning and design process.
Identify project participants and stakeholders.
Identify and prioritize park amenities and program elements.
Develop a prioritized list of park program elements.
Site Analysis and Programming.
Specific task items and deliverables include:
Conduct site-specific analysis of the site and immediate surrounds.
7 Evaluate and analyze the existing characteristics and conditions of the
0-14 park site.
Identify opportunities and constraints of the site conditions in relation
to potential park facilities,layout,and design.
Interpret data previously collected and evaluate aspects of the site that
can be capitalized upon to develop unique and site-responsive master
plan solutions.
Evaluate site topography,identify high points, low points,drainage
conditions,grade changes and slopes and consider impact upon the site
layout and design.
Analyze existing and proposed infrastructure.
Evaluate adjacent land use is compatible with park features and
determine if buffering or barriers will be needed.
CLIENTS SAY
Development of Conceptual Master Plan Alternatives.
Specific task items and deliverables include:
Alliance] assembles extensively
Develop creative design solutions for the park that address the
functional,spatial,and contextual aspects of the park design program
researched presentation tools to based upon the site analysis,direction from the City,site opportunities
help portray and represent the
and constraints,and potential partnerships.
Develop conceptual master plan alternatives for the park based on the
project at hand...organized and identified and prioritized park amenities and program elements,
considering on-and off-site conditions.
user friendly...combined into a
Provide up alternatives in a professional format for use in public
talented presentation layout meetings.
supported with reliable
Master Plan Development
information." Specific task items and deliverables include:
Provide conceptual master plan alternatives for the 2 scenarios and
provide a preferred master plan that incorporates creative suggestions,
City and stakeholders'comments,suggestions from the public,budget
limitations,and the site constraints.
Meet with the City to review the preferred master plan scenarios.
I -3
li<<n : (.onsultind
19
WORD APPROACH, CO\T.
Prepare and furnish an engineer's opinion of probable cost for the final
master plan.
Identify a phasing plan for the final master plan that coincides with the
City's budget and considers the design and construction elements of the
project.
Prepare a project timeline based upon the project deliverables and
meeting with the City.
Deliverables
1. Preliminary space planning&programming of the site consistent
with the baseline assumptions and scenarios
2. Preliminary engineering/development/construction cost estimate
may include cost of comparable facilities recently completed)
3. Phasing/Feasibility Plan(which projects can be accomplished first
with the most impact/least cost)
4. Partnership opportunities(impact fee,donation,grants,in-kind)
5. Operation and Maintenance estimates
6. Adaptive reuse of existing structures vs.new:
7. Snack Shacks, locations,and amenities
8. Comparison of contract operator vs.internal staffing
9. Comparison of natural vs.artificial turf based on scenarios
A11ianceConsulting
Page 7
20
CITY OF EAGLE SPORT PARK
PROJECT SCHEDULE
Workshop Meeting Preliminary Cost Estimate Final Cost Estimates
Jul S lul'1 Aug 27
1Cia_. May Jun Jul Aug 2021
Preliminary Space Planning and Programming 10 days May 17-May 31
Site Analysis and Programming 14 days Jun 1-tun 21
Conceptual Master Plan 21 days Jun 22-Jul 21
Master Plan Oevlelopment 10 days Jul 22-Aug 5
Phasing/Feasibility Plan 5 days Aug a-Aug 13
Operation and Maintenance Estimates 8 days Aug 11-Aug 23
rV
17
sty
t
yAit-4
4110111fir N., \
Illikkdit
III401
Ali
111
111111
ikitt
4
m
AIN'; -,, 4.t.,,
GT11:11
VPr
to,
sq
i.
REFERENCE SULLIVAN SOCCER PARK
Barry Blake
WASHINGTON, UTAH
Leisure Services Director
Washington City
435) 656 6300 PROJECT PROFILE
The Sullivan Soccer Park is designed to showcase the best aspects of the
As .4 . ..4 t+ ' " N 44 , ' Washington City community.A space to gather,it uses the natural aesthetic
r + ri
4
of the area and supports city growth and planning.Its design is an innovative
Y blend of planning that accommodates and uses natural flood water and
detention areas to support city infrastructure. Once an abandoned lot, a
y
i
dangerously over grown and littered fire risk,the site was a city eye-sore.
The property is now an example of best use for the community. It stores,
u `L cleans and protects city water, preserves the rugged and unique beauty of
the community with xeriscaping, and provides a central place for the
V neighborhood to enjoy their local area with a fishing pond, picnic areas,
soccer fields with operational score boards, bleachers, and concessions
stands,and serves as the trail head for the premier Virgin River Trail System.
The park is entirely located within the flood plain and designed to collect
and contain significant rainfall events. The grass filters hydrocarbons and
pollutants from the water as it recedes to the river and the rough rock
barriers around the pond serve as a channel.The storage pond is a first-class
WINNERurban fishery that also serves to protect the City's irrigation usage. The
innovative planning of the park helps use flood and recycled water to
BEST OF STATE maintain it.The project was selected for the Engineering Innovation Award
from the American Society of Engineers Southern Utah Branch.
The Park also features a picnic pavilion, playground, splash pad and a
t •
a I f; 't waterfall/wading feature.The Sullivan Soccer Park is a product of vision that
f. integrates people with the environment. Historically, a property that had
i been a dumping ground and fire risk with overgrown tamarisk and grasses,
it is now an attractive and vital center for Washington City.
UTAH 2016
n, . Consulting
Page 8e '1'
23
j
1 ry
F
VIRGIN RIVER BOARDWALV TRAIL
Y
A
WASHINGTON, UTAH
PROJECT•PROFILE
The Boardwalk trail is an example of the strength of the Alliance
Consulting team in building key relationships to help projects be
completed on time,on budget,and plan land for the best use of the
community.
The Virgin River Boardwalk Trail is a 2-mile trail section that creates a vital
connection between the southern trail system of St.George and
Washington and the northern trails of Sienna Hills and Coral Canyon.
Ultimately, it will be a crucial part of the complete trail system to Zion
al
SoNationme significant design challenges included permitting from multiple state
t
0y and federal agencies, including city planners,the Bureau of Land
Management,the Virgin River Program, U.S. Fish and Wildlife,the Army
4 Corp of Engineers, Federal Emergency Management Agency, and
permissions and easements from private ownerships.The project design
also served as a fire crew access and included habitat restoration,and
removing invasive species that posed a fire hazard. The riparian
restoration included protecting endangered fish species and birds while
f restoring their natural habitat.
Trail planning called for a section through weeping wetlands and sensitive
5,4 -
river environments. It features a portion of wood boardwalk that spans
protected wetland areas set against the steep bank and cliffs that seep
water year-round.
ii. A- Alliance was recognized for the Engineering Innovation Award from the
h s ,. American Society of Civil Engineers Southern Utah Branch in 2014 for the
r tl1i
Trail.The project was a 3-year coordinated effort to build cooperation
j,l, a ' between all partners to answer environmental challenges and complete
Ilt 4 the trail construction. Good planning protects vital space,like riverside
Il'1Jj i environments, and encourages people to enjoy their community and
IIiiI iii111{1 natural world.
1,4 11111111 1111, The Boardwalk Trail opens up over 2-miles of beautiful and unique
1 southern Utah landscape to allow visitors and community members to
I 1'
N
Iiii 1 -.'„\-
d 1II li Ili `iil enjoy the beauty of their natural setting.
a
ije Page 9
Alliant.eConsulting
24
yyam 134,
lr 'ti M. 1-' yr 7•.
4 0
s ' '...
4” .% ,P .... '.. ' ..
7,:'• ' % -1, ,,,,,. .„...... . .,,,, ...,..: . ,
r
z,
t, RAZOR RIDGE PARK
i
WASHINGTON, UTAH
40 •. PROJECT PROFILE
L
a
Razor Ridge Lake Park is a fully landscaped 4.5-acre urban fishery with
s
r . W
special considerations to make the park fully ADA accessible and family
7
f
friendly.A collaborative effort between SunCor Development,State of
k ( , v Utah,and Washington City,the park is a multi-use facility that
demonstrates the value of public and private partnerships for common
space development.
The Razor Ridge Lake is approximately 4.8 million gallons, and at 28 feet
deep the lake is deeper than most urban fisheries.The design promotes a
system where multiple fish species can thrive year-round.The Lake has a
c r fish habitat and spawning beds that mimic natural systems.The State of
Utah has stocked the lake with approximately 3,000 fish.
Construction of the lake included moving some 35 thousand yards of dirt.
Blue clay recovered from on site was used as a natural lake liner.As a
result, material export was dramatically reduced and transformed a
negative soil presence into a positive for the development.
The park is an example of minimum expenditure turned into maximum
possibilities. It used site challenges to capture value in the design.The Lake
is both a way to provide a connection to the natural world and planning
element to capture the desert's most important commodity—water.The
1 .F'': lake functions as storage for the Coral Canyon Golf Course and headwater
pressurization for future irrigation in the Coral Canyon community.
fe ,. Backwash water from the Washington City Water Treatment Facility that
4 was previously wasted in discharge is pumped into the lake and then
4 ' 1 ` ,t '4 utilized as irrigation for the golf course.The lake also provides emergency
4 '7 storage for the Washington City Water Treatment Facility.Alliance was
is di .., recognized for the Engineering Innovation Award from the American
a i l j,
z
Society of Civil Engineers Southern Utah Branch.
1 r,N F .. ' ,l 'r i The Razor Ridge Lake Park is an attractive open green space adjacent to
t
Alit .f =;t, - ', ,. the busy Telegraph Street transportation corridor that serves the
community aesthetically and functionally.
Page 10xi ,Consulting
25
j0
I'1
1
a , 4.,...„ it
14 ; i ' Hela Seegmiller
Historic Farm
ST GEORGE, UTAH11-''''''''
l PROJECT PROFILE
The Seegmiller Historic Farm is a 30-acre site designed to preserve and
6'1771 *:::
14..:14):::
reflect the pioneer aesthetic that defines the struggle,dedication and
deep effort to settle Utah's Dixie.
The rock house at the main site is constructed from material from the
lik,
t original settlement.Additional improvements included a main building
constructed as a historic barn for community events.The site required
planning to retain all the original historic design elements but
accommodate modern improvements that invite the public to a common
1 space.
Alliance Consulting designed parking lot improvements, integrated walking
and asphalt trails throughout the park,and constructed a wagon path all
through the park for future covered wagon adventures.All the walking
paths were incorporated through natural vegetation and preserved as
much as the historical pioneer experience as possible.
The site was a working farm before it was dedicated to the City.As a
result, all existing irrigation ditches were protected, using modified
redesign in localized areas to keep the functionality of the Farm.
A
4.
y
REFERENCE
N
Millie Cockerill, RLA
Landscape Architect
City of St. George
435) 627-4000
le ,.,I= r!'.'._.Consulting
Page 11
26
I
4?"4„,"'
i
41
fligir - .' ' '
t
111r*
4
Agri *111
1
ilk VII 1111,
e 0 ,, ,...... , • ., „411' f 4t- ...... .- '.. . ..
t.' ,* • io.
s. .. . . ot. * '' * . _ .'0- . .
4,
410 4
4 '
Att Alk' I ' '' 40. *
Ill
0 Arit .lb
lit SECTION 4
40.211016.,IMF Tikkaki:..4111".
4415*.
I 3 rp
40. i\ pr..
4 , 0., . ...,,,,
4
4* ''''''
I*
4,4.'
4..27wir
REFERENCES
NAME CONTACT INFORMATION SERVICES PROVIDED
Robert Hanson,PE
City Engineer 701)577-6368 Road and Utility Design/Construction
City of Williston BobH@ci.williston.nd.us Engineering, CA/CO Services,Contract
Administration, ROW Acquisition,
Stakeholder Coordination
David Tuan
City Administrator 701)577-6368 Environmental Permits,
City of Williston Davidt@ci.williston.nd.us Design/Construction Engineering,CA/C0
Services,Contract Administration, ROW
Acquisition,Streets, Utilities, Landfill
Michael Shaw
Public Works Director 435)656-6317 Traffic Studies, Environmental Permits,
City of Washington, UT mshaw@washingtoncity.org Design/Construction Engineering,CA/CO
Services,Contract Administration, ROW
Acquisition
Kyle Pasley Stakeholder Coordination,Environmental
Deputy Assistant Director (435)652-2950 Permits, Design/Construction
Planning and Development KylePasley@Utah.gov Engineering, CA/CO Services,Contract
State Institutional Trust Lands Administration, ROW Acquisition
State of Utah
Isaac Barlow Stakeholder Coordination, Environmental
President 435)268-2340 Permits, Design/Construction
Tech Ridge isaac@techridge.com Engineering,CA/CO Services,Contract
Administration, ROW Acquisition
Page 12
XIAIlianceConsulting
28
t " s
ab.
i
4.
v.,,..
i. ..,
ilit,,
f.'
74::-:.1,,..„.1:.-
1._...;'
9
41. •
f
Prey 1s
as+ :
IA,., .-for,
7, ....'
4#":'.,. to
SECTION 5
Sc s
y . ....„
Y u
E„_ „......:._', .,_''''''''... . ...
FEES
ALLIANCE CONSULTING agrees to provide services as itemized in the Work Plan for a total lump sum fee
of$48,865. Billing costs will accrue and be invoiced on a monthly basis, based on the percentage of each
activity completed. Additional work may be provided at the Client's Request according to the following
rate schedule.
2021 Idaho Hourly Rate Schedule
Engineers
Senior Principal Engineer 275.00
Principal Engineer 210.00
Senior Associate Engineer 240.00
Associate Engineer 170.00
Senior Engineer 195.00
Staff Engineer 150.00
Engineering Intern 110.00
Other Professionals
Senior Project Manager 175.00
Project Manager 155.00
Senior Planner 220.00
Planner 125.00
Senior Environmental Specialist 220.00
Environmental Specialist 145.00
Senior Communication Specialist 155.00
Communication/Graphics Specialist 115.00
Senior Public Involvement Specialist 180.00
Public Involvement Specialist 130.00
Senior GIS Analyst 160.00
P,ist- 13
Consulting
30
GIS Analyst 140.00
Technicians
Senior Engineering Technician 155.00
Engineering Technician 135.00
Senior CAD Technician 155.00
CAD Technician 110.00
Senior Field Technician 135.00
Field Technician II 120.00
Field Technician 110.00
Surveyors and Technicians
Senior Licensed Surveyor 205.00
Licensed Surveyor 165.00
Senior Surveyor/ROW Technician 200.00
Senior ROW Acquisition Technician IV 150.00
ROW Acquisition Technician 110.00
Administrative Assistant 78.00
Water Rights Specialist 180.00
1-Person GPS Survey Crew 180.00
2-Person GPS Survey Crew 220.00
3-Person GPS Survey Crew 260.00
Indirect Expenses
Mileage per mile 0.70
Vehicle Charge 200.00
ATV Charge 190.00
Per Diem 125.00
Side-by-Side ATV 190.00
Snow Equipment/Snowmobile 75.00
illePage 14
AllianceConsulting
31
INTER City of Eagle
Long Range Planning & Projects
OFFICE
To: Mayor Pierce&City Council
From:Nichoel Baird Spencer, MCRP, AICP,
City of Eagle Director of Long-Range Planning&Projects
Subject: GWC Impact Fee Reimbursement Agreement
Date: June 22, 2021
Attachment(s): Impact Fee Reimbursement Agreement
City's Scope of Work/Needs Statement
Scope of Work from Alliance
CC: City Attorney
Request: Staff is requesting the Council's approval of a reimbursement agreement with GWC for a
preliminary engineering and site evaluation study of an 85+/- acres site located east of the intersection of
SH-16 and Equest Lane. Work will be completed by GWC staff and Alliance Consulting(under contract
with GWC). GWC is the developer/owner of the Spring Valley Development and the subject property.
Background: Through pre-submittal discissions with GWC,the applicant informed the City that the
project would not include the further subdivide the 85+/-acres site located east of the intersection of SH-
16 and Equest Lane. This area would be left in large parcels.
1.
fit •F '• ....,.
1, tri
Page 1 of 2
C:\Users\anadeau\AppData\Local\Microsoft\Windows\lNetCache\Content.Outlook\DKX6ZSIA\Regional Sports Park Mel.doc
1
The City,through the Mayor,expressed an interest in this area as a potential regional sports complex as
identified in the City's 2017 Development Impact Fee Study& Capital Improvement Plan, Page 13
Figure 8. GWC expressed an interest in working with the City to determine if the site was feasible and
desirable for development of the park.
The City's 2017 Development Impact Fee Study & Capital Improvement Plan identifies $4.9M in park
impact fees for the acquisition, design,and development of the park.The Park Impact Fee Fund would be
used for funding this work.
The City in cooperation with the developer established a scope of work/needs statement for the park, see
attached scope of work. Alliance Consulting,through GWC provided a scope of work for the project
including an estimated budget and timeline for completion. The preliminary engineering and site
evaluation study is to be completed by August in order for the City to address any changes to the Capital
Plan for FY 22-26 and/or the budget for FY 22.
The attached impact fee reimbursement agreement allows GWC to complete the preliminary engineering
and site evaluation study and seek reimbursement for outside consulting costs up to$48,000. All costs
expended by GWC staff will be paid for by the developer.
The City Attorney, at the Council's request, will be prepared to provide an overview of the agreement at
the Council's June 22, 2021, meeting. I will not be in attendance on June 22nd, but if you have questions
prior to the meeting please don't hesitate to contact me at 484-8772 or nbaird(Mcitvofeagle.org.
Page 2 of 2
C:\Users\anadeau\AppData\Local\Microsoft\Windows\INetCache\Content outIook\DKX6L8IA\Regional Sports Park Mel.doc
2