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Minutes - 2021 - City Council - 07/15/2021 - Special EAGLE CITY COUNCIL MEETING MINUTES July 15,2021 1. CALL TO ORDER: Mayor Pierce calls the meeting to order at 3:01 p.m. 2. ROLL CALL: Present: GINDLESPERGER, PITTMAN, PIKE. Absent: BAUN. A quorum is present. 3. PLEDGE OF ALLEGIANCE: 4. WORK SESSION: A. The City of Eagle will be conducting a series of meetings with the Avimor development representatives to provide information to the Mayor and City Council regarding the potential annexation of the project. The site is located on the east and west sides of SH55 approximately 4 %2 miles north of Beacon Light Road and extending north into Boise and Gem Counties. Discussion topics will be listed on each agenda. Following the informational meetings, if the property owner elects to pursue annexation, then the process outlined in Idaho Code 50-222 will be implemented along with the required public hearings identified in Idaho Code 67-6509 and Eagle City Code Section 8-7-8. Today's topics: 1. Master Plan for annexation: 2. Overall design guidelines specific to Avimor Detailed description/discussion of previous topics: 1. Water/Irrigation 2. Open Space 3. Trails Baun arrives at 3:06 p.m. Dan Richter, Managing Partner of Avimor, 18454 N. McCloud Way, Boise, Idaho. Mr. Richter states that the current fire rating for Avimor is 3W. Darby Weston explains the fire rating. Mr. Richter states that Avimor is currently serviced by Eagle Fire District boundaries and has been for some time. Avimor pays a mitigation fee to Eagle Fire District and has since 2007,they have also dedicated property since for the construction of a fire station to the Fire District. Mr. Richter states that 3 outreach meetings for Eagle residents will be held,as well as an outreach meeting for Avimor residents. Brad Pfannmuller, General Manager of Avimor, 18454 N. McCloud Way, Boise, Idaho. Mr. Pfannmuller provides further details regarding the project overview. There are 20,000 acres in the project,that span into three different counties. It will consist of approximately 9,700 single family residential units and 860,000 square feet of commercial or mixed use development. Full build out is anticipated to be in between 30-35 years. The requested density is 1 unit per 2 acres with some transfers of density, the transfer of density would provide approximately 60% of open space. Discussion. Jeff Bower, Avimor District Attorney provides clarification on annexation vs de-annexation of the Avimor property. Dan Richter addresses conservation easements. Discussion between Mr. Pfannmuller and Council. Mr. Pfannmuller provides information on landscaping, parks, open space, design standards, the Conservation Director and Art of Living Director, community events and explains how Avimor is complimentary to Eagle's Comprehensive Plan. Currently Avimor builds 90%of the homes within the development. Page 1 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-07-15-21spmin.docx B. FY 2022 - FY 2026 CAPITAL IMPROVEMENT PLAN: Workshop on the FY 2022- 2026 Capital Improvements Planning process,review of the capital projects request list,and project prioritization. Mayor Pierce introduces the item. Director of Long-Range Planning and Projects,Nichoel Baird Spencer reviews the draft plan. Discussion regarding project prioritization and funding of the same. 5. ADJOURNMENT: Pittman moves to adjourn. Seconded by. ALL AYE...MOTION CARRIES Hearing no further business, the Council 0161644s adjourned. sAGLe ' Respectfully submitted: �.•• OF..••""••. �'• . I.—• "it A r�••• T. 11. U 0 < Jo) BORN, MC *••• N°r• CITY ERK '•, ••.;'oa�:•4` •.•' .,%„1/4'TA,i,EO'•••••. APPROVED: A ON PIERCE MAYOR AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT W W W.CITYOFEAGLE.ORG. Page 2 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-07-15-21spmin.docx 77'27/2021 115101 A AV 1 M 0 #2 EAGLE CITY COUNCIL -- WORK SESSION A � AJ U LY 15 2021 1 Updates Current Fire ISO rating is 3W Eagle Resident Outreach Dates '41.11 • July 28, 2021 :•August 4, 2021 :.August 17, 2021 Held at Homewood Suites—Osprey t � Conference Room •:Avimor Resident Outreach :August 18, 2021 ....Held at the Avimor Community Center p A VI y�: s 2 1 7/27/2021 Project Overview �--t, E AVIMOR yYK� ,,\ r ` Master Land Use Plan __-r Y pl . Legend �� --` Laid we t -I A A .701, t itos... ,, .11 .,z,.. 1 i_l___ a r, a' o f El f L. 3 Project Overview Meth„:„ , KVIMd UR :•Includes approx. 20,000 acres 7 '" ^` ,p.; ' of Avimor lands -- z ❖Located in three counites r n 1 = _�- Ada I UT=� 4j; ��.I'I`! 11 G e m 't 4A r o . 113 ;,r�3, .�� Boise W � w a ,a ��`, r a -- 1 Approx. 9,700 single family ok ,�. :l , - � J homes ` ,� - ___ •: Approx. 860,000 sq. ft. of mixed uses 4 2 . . 7/27/2021 EI-R\ 1 AVIMOR Master Land Use Plan . L7------1 r---i c•-,-L -", 1 % - L____ ---- ...Density of 1 unit per 2 acres -45' "' , ' 0 1 1--i — i,:„., _\ I ' 30 year build out 'c] t.,,S A,- t if,--..- % ,----: ! ,....... " - — m --- ,..---70 z-;\ , ___, : v,--, ,•...y , L 1 --— Ability to transfer densities ' ' ',--)',' r 2 Approximately 60% open space — - - •,,,, --- °4 Eru ..•:::,& 1 — 5 i 1 1 r---11 I ,,.. ,,, , ,,,, 'IA 1,i 1 A Or' ,.., - -- ., \\ \‘‘ ? N ( --- 6 3 7/27/2021 Proposed Uses . , ., 0,_ .voe ,„#G-Tz,6* .c-t)---,0,,,-,0 ,- p..0-. 40 IA, 0 -., o goA U We envision small grocers, O' 6• %a pit- °„%•¢ 4 bakeries, coffee shops— No BIG BOX �'•• STORES 0� 0* a a 0 Ilk c, ww 8 � www ' �• `* 6 4 %AO D- " n On Site Community Amenities � I .w • � 0 aa � � such as community centers, dog la* 0 Q I--p" parks, playgrounds 4 .'1 q`ao ® o wwww, 40 fLf�"° 0 6e oleo o of oo 0o e5o °:. Mix of residential housing from .��f q�b .0o � �.,,�m� °a e Custom homes to Work Force °� 0 Am e° ° eo so parks, Housing �m ,e. oao Yeo .�?o •a°0 °:• On-site Nursery and Gravel Pit ° 6. e* Schools, Vets, Doctors, and other e 6- 4 ? Q P Q .Q ` needed public facilities +s * c_ 0 0 O 0 .o -b ..bo 7 Landscaping 2 _ ,.. . . ...rrY Foothills style landscaping 46 . ~ 4 .-�, ., . - ❖ On-site landscape company :"�-r'`,.p . - :�"� •• First Fire-Wise Master Planned „ ' . f4' Community in Idaho Re-Use water to irrigate most common aw .x� ' areas », a.„.p4 4 7/27/2021 ' Parks and Open Spa -' . , ti &la, 9 Pa rks .... .. , :: . .. .,. .,, ... , .. :. . . - .., ,. •:Public Events .z •:•Rocky Canyon —300-acre natural preserve = , yew.2 aA <"-• ,_.. .. , .I� i•� yF --� i . 1. zt _• 10 5 7/27/2021 p Open S ace . . . - Over 60%open space—This equates to thousands of acres ,, ate# e 11 Trails ._ =' .:.Avimor has over 100 miles of trails v y - currently built in the development �J ....when completed Avimor plans on having .i 1 a trail system that will connect all parts of ,. y the development n .. .4„. '� , ....At full build out Avimor will have ). -, --�" '* hundreds of miles of trails `II Xi : Avimor's trail system accommodates all types of users from horseback riders to +-. „„„ivilP..':177 ATV riders. .4 12 6 7/27/2021 Style Develo ment p Avimor has a clustered development in Villages and Hamlets to allow for large unobstructed open space On Site HOA Manager and Art of Living Director • Currently Avimor Builds 90% of the Homes within the development HERS Rating •:•Water Conservation Fire Wise Materials 13 Design review Every Home and Commercial Building must have Avimor Design Review Committee approval These buildings and landscaping must comply with Avimor design guidelines • Conservation Director completes a yearly check of the landscaping to ensure new homes complies with Firewise requirements. • Every 5 years homes that back to open space have a landscape check from the Conservation Director. 14 7 7/27/2021 Is Avimor the right fit -.. . ,„,y, ,- :*Great Community Partner Proven Track Record Control over adjacent Foothills Development Compatible with Eagle Comprehensive Plan 15 d Eagle ' MI is LIVABLE:A highly livable City that successfully balances newgrowth with the rural and natural features that make ourCity unique. TRANSPORTATION:A system ofwell-connected and user-friendly roadways and pathways that balance regional transportation needs with livability and the needs of local and non-motorized users. ENVIRONMENTAL STEWARDSHIP:An environmentally aware community with distinctive policies for the foothills,the Boise River and the communityat large. • ACTIVE COMMUNITY:A community focused on recreation,open space,and parks. • CHILDREN&FAMILIES:A community committed to itssupport of children and families. • DIVERSIFIED EMPLOYMENT:Provide diversified employmentopportunities for all citizens. 16 8 7/27/2021 • HOUSING OPPORTUNITIES:Provide housing opportunitiesfor all demographic groups. • ECONOMICSUSTAINABILITY:A community focused on economic sustainability,the ability for the city to continueto fund,improve and support itself,including infrastructure,parks,and trails without the use of building permit fees,impact fees and zoning fees. MAINTAIN A RURALAREA:A unique community that maintains a rural residential and agricultural area within the community.Establish a clear rural edge that we wish to maintain. DIRECTGROWTH:Assign and direct growth into appropriate areas and densitiesas designated by this plan. WELL-DESIGNED ACTIVITYCENTERS:Create nodes that benefit the community and help create meaningful places. • MULTI-GENERATIONAL:A multi-generational community planning for the needs of our citizens from youth to retirement. • STRONG ECONOMY:An economically strong and balanced community. • DISTINCT DOWNTOWN:A mixed use City center that includes both residential and commercial uses to provide a center for commerce,culture, and social/citizen interaction.A true main street with small town charm. • BALANCED COMMUNITY:A community that balances residential and commercial growth and encourages mixed use activity centers. • LOCAL:Foster and support local businesses.Ensure significant non-residential land area to allow businesses to grow withinthe City. 17 THANK YOU 18 9 FY 2022 to FY 2026 Capital Plan: Project Request Project Project Scoping Prioritization Phase 1: Project Request:Annually each department will be part of the initial vetting of capital projects and maintenance requests. Projects at this phase are conceptual and require a minimal amount of information. Additional information can be added to the project list as projects move through the process, but it is important to note a project request must at a minimum include: a project scope, timing, and estimated cost of development. Each department will be responsible for developing projects in consultation with their recommending or governing committees, commissions, or board. These projects can be developed year-round but are vetted in the annual capital planning process beginning in October of each year. The City Council will receive a list of requests (capital and maintenance) by department for review. The Council may choose to have a workshop in order to review the projects request list and provide direction as to which projects move forward into project scoping. Phase 2: Project Scoping: At the project scoping phase, departments will need to address/provide additional project specific information including: project need, economic benefit, annual operation and maintenance costs, replacement/depreciation cycle, potential for outside funding and any phasing or sequencing that is required or could be considered. Projects should have a 5 to 7-year timeline for construction or replacement, though projects with longer construction timelines, significant development cost or existing infrastructure with planned replacement beyond the 5 to 7-year cycle may be considered and/or calculated into the annual capital maintenance set-aside. In Early December, projects that have this information will be taken to the public for review and comment. The public comments will be included in the Council's review of the project development information.The Council may choose to have a workshop in order to review the projects request list and provide direction as to which projects move forward into project prioritization. The Council has prioritized Capital Maintenance (the general upkeep and maintenance of existing city facilities) over capital projects(new projects, facilities,or purchases). Phase 3: Project Prioritization: Project prioritization is a fiscally constrained process. For purposes of capital planning, the City will use the following annual funding guidelines for City funds (this does not include dollars carried forward from a previous fiscal year,grants, or funds that pass through the City budget from an outside source): $1.26M for Capital Maintenance Set-Aside $2.0M for Capital Projects(including restricted funds i.e. impact fees) These thresholds may vary year to year based on economic climate and City Council directives. The Council, in a workshop format,will review the public comments and recommendations to establish a preliminary list of prioritized projects by fiscal year. Projects could include engineering and design work, the development of construction plans, savings for future investments,and/or construction of a physical project. The order and prioritization may be influenced by the ability to fund with local dollars, the opportunity to leverage outside funds, emergencies, or other factors that the Council sees as pertinent in a specific fiscal year. The Capital Project Program should mirror the next fiscal year's appropriation but does not guarantee funding in a future year. When constructing projects that will receive reimbursement post construction,the Council can direct where reimbursements are to be placed within the City's budget and if they are to be earmarked for another project. The Council, through the Capital Plan, may establish triggers for the commencement of a project. These triggers/conditions may be fiscal or based on the completion of other work/agreements. The City Council will annually determine the appropriation of funds for both capital projects and capital maintenance set-aside as part of the municipal budgeting process. The Capital plan is a guide, similar to the comprehensive plan,the goal is to educate and engage our citizens on the fiscal constraints that the City faces while also creating a process for project request and active engagement in the prioritization of projects. Annually, the Council will conduct a public hearing to adopt the capital plan and to allow the public to comment on the final project list before adoption. Adoption of the Capital Plan should be timed to coordinate with the annual budget appropriation each fall. Draft OP Goals July 15, 2021 Goal 1: Provide to the public a clear, realistic, and fiscally constrained 5- year capital improvement plan. • Prioritize maintenance and operation of existing infrastructure ahead of system expansion. • Establish annual fiscal goals for saving/set asides to fund depreciation, replacement, and planned construction. • Ensure that projects are properly developed through the scoping process- project development, planning, savings,then construction/purchase. Goal 2: Establish a process for the development of public facility plans that address existing services, deficiencies, and future needs. • Ensure each City service has completed and maintains a facility inventory, 5+year master facilities plan, and has an adopted level of service. • Ensure all facilities comply with state and federal service regulations • Establish implementable and enforceable level of service standards Ensure development does not degrade the City's adopted level of service without proper mitigation. Goal 3: Enhance the quality of life in the City of Eagle through the planned provision of capital facilities and public services that are provided either directly by the City or through coordination with other public and private entities. • Work with the community to determine community needs and desires for services. • Prioritize maintenance of existing community investment ahead of expansion. Goal 4: Provide needed capital facilities in an economic, efficient, and equitable manner. • Use the capital planning process to identify city needs (project and maintenance),funding opportunities, and partnership opportunities that serve all the citizens of Eagle. • Projects should be prioritized based on needs ahead of desires. • Use the City's fiscal impact tool to help guide changes in land use to ensure both short term and long tern fiscal sustainability(ability to fund infrastructure without the use of one-time fees). Draft CIP Goals July 15, 2021 Goal 5: Ensure that adequate public facilities and services for new development is available or conditioned to be provided at the time of final land use approval (Final Plat/Building Permit) to ensure that new development will not lower the existing service levels within the City. • Condition development to pay their proportionate share of capital cost and the cost for system expansion Maintain, update, implement the City's development impact tool to evaluate the cost and benefits of development on the City's capital plan and operations • Educate the public and elected official about the fiscal impact of different types of land uses. • Work to ensure that development does not degrade the adopted level of service for City provided services-consider mitigation agreements, dedications, and other mechanisms to ensure the equitable and consistent level of service. Goal 6: Coordinate transportation improvement plans, programs, and partnerships with ACHD & ITD to ensure the City's vision for future and growth-related road projects are achievable. • Identify and plan for opportunities for cooperation. • Identify projects that will require a Cost-share agreement and plan appropriately for these contributions. Park Impact Fee Funding FY 22 to FY 26 FY 2022 Proposed Beginning End CIP Rank Project# Title Details Impact fee Max. Fund level Fund Balance Fund Balance GF need Parks&Recreation Dept. $5.7M Design&Construction Impact Fee Eligible up to 8 Regional Sports Park $4.9M $ 4,900,000 $ 4,900,000 $ 5,298,462 $ 398,462 $ 800,000 Med-Low Public Score Med-High Staff Score COMPLETION:FY 2022 Public Works $1.6M Private Partnership up to 50% 20 d_ Pamela Baker Park Phase Impact Fee Eligible up to 1(irrigation) $390K $ 390,000 $ 288,285 $ 398,462 $ 110,177 $ Med-Low Public Score Med-High Staff Score CONSTRUCTION: FY 2022 Public Works $477K O1 Impact Fee Eligible up to d $23.5K 18 u Mace Park Med-Low Public Score $ 23,500 $ 23,500 $ 779,609 $ 756,109 $ 453,500 Med-High Staff Score CONSTRUCTION: FY 2023 FY 2023 Proposed Beginning End CIP Rank Project# Title Details Impact fee Max. Fund level Fund Balance Fund Balance GF need Public Works $1.6m Private Partnership up to 50% 20 Pamela Baker Park Impact Fee Eligible up to $390K $ 100,000 $ 100,000 $ 1,425,541 $ 1,325,541 $ 27,465 Phase 2($254,929) Med-Low Public Score Med-High Staff Score CONSTRUCTION: FY 2023 FY 2024 Proposed Beginning End CIP Rank Project# Title Details Impact fee Max. Fund level Fund Balance Fund Balance GF need Parks&Recreation Dept $5 Million Requested i Impact Fee Eligible up to 10 v West Side Park $3.25M $ 3,250,000 $ 1,400,000 $ 1,994,973 $ 594,973 Developer Funded Med-High Public Priority No Staff score Construction:FY 2024 FY 2025 Proposed Beginning End CIP Rank Project# Title Details Impact fee Max. Fund level Fund Balance Fund Balance GF need Public Works&Water Dept. $2.4M Water Dept.$1M Impact Fee Eligible up to 3 3 City Owned Shop $400K $ 400,000 $ 400,000 $ 1,264,405 $ 864,405 $ 1,000,000 a Med-Low Public Score High Staff Score CONSTRUCTION: FY 2025 FY 2026 Proposed Beginning End CIP Rank Project# Title Details Impact fee Max. Fund level Fund Balance Fund Balance GF need Public Works/Parks $500K Private Partnership up to 50% Impact Fee Eligible up to 23 • Charlie Wood Park $1.4M $ 500,000 $ 500,000 $ 1,533,837 $ 1,033,837 $ °ll Med-Low Public Score Med-High Staff Score CONSTRUCTION: FY 3024 2026 Pathway Impact Fee Funding FY 22-FY 26 FY 2023 Proposed Beginning End CIP Rank Project# Title Details Impact fee Max. Fund level Fund Balance Fund Balance GF need Planning Dept. $3.2M Requested en d Eagleup to$2M in Match From Feds RoadReleases 3 N Med-High Public Score $ 1,020,000 $ 800,000 $ 1,030,868 $ 230,868 $ 900,000 Ped/Bike Bridge High600K in GF Staff Score CONSTRUCTION: FY 2023 Public Works $477K Impact Fee Eligible up to$23.5K Funds trail 18 U Mace Park Med-Low Public Score $ 250,000 $ 180,000 $ 230,868 $ 50,868 $ 243,500 improvments a. Med-High Staff Score in park CONSTRUCTION: FY 2023 FY 2024 Proposed Beginning End CIP Rank Project# Title Details Impact fee Max. Fund level Fund Balance Fund Balance GF need Trails $1.24M Requested d. Eagle Island State Impact Fee Eligible up to$184K 8 Med-High Public Score $ 184,000 $ 184,000 $ 249,168 $ 65,168 $ 1,056,000 F Park Trail High Staff Score CONSTRUCTION: FY 2024 FY 2025 Proposed Beginning End CIP Rank Project# Title Details Impact fee Max. Fund level Fund Balance Fund Balance GF need Trails $100K Preliminary Design Only Impact Fee Eligible d u S.Channel Bridge Med-Low Public Score ec High Staff Score COMPLETION: Moved to 26/34 FY-924-2025 2025 to Trails $ 714,400 150,000 $263,468.00 $ 113,468 $ canalize on $100K impact fees S.Channel Impact Fee Eligible up to$714K u Underpass Boise Med-Low Public Score River Med-High Staff Score COMPLETEION: FY 02-2025