Minutes - 2021 - Eagle Public Library - 06/16/2021 - Regular gar T ., THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
* o MINUTES
QIE I Eagle City Hall, 660 Civic Lane
June 16, 2021 6:00 P.M.
1. CALL TO ORDER at 6:03
2. ROLL CALL: MORTENSEN -absent, HYER, SOELBERG, LEWIS,HOPKINS
3. ACTION ITEM: ADDITIONS, DELETIONS, OR MODIFICATIONS TO THE AGENDA
4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
a. Consent Agenda items are considered to be routine and are acted on with one motion.There will be no separate
discussion on these items unless an Eagle Public Library Board of Trustees member,City Staff,or a citizen
requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
b. Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted
as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless specifically stated
otherwise.
c. Minutes of May 19,2021
d. Approval of Bills
e. 3D Printing Policy: Annual policy review. This policy was adopted on September 19,2018,and last reviewed
and reaffirmed June 17,2020.There. There are no recommended changes.
f. Guest Computer Use: Annual policy review. This policy was adopted on January 16,2019,and last reviewed
and reaffirmed June 17,2020. There are no recommended changes.
g. Internet and Online Access Policy: Annual policy review. This policy was adopted on June 17,2020. There
are no recommended changes.
h. Children's Internet Protection Policy: Annual policy review. This policy was adopted on June 17,2020. There
are no recommended changes.
Motion:Hopkins
2"d:Hyer
Unanimously approved
5. OLD BUSINESS
a. None
6. NEW BUSINESS
a. ACTION ITEM:Avimor proposed library services. Presentation was provided by the General Manager of
Avimor to the Library Board regarding potential options for library support in the Avimor community.
satellite locations. The current situation was explained with the use of book delivery through a courier
system to the community center. Additional services and programs are desired as the community continues
to grow and expand. The GM is looking for direction from the board in terms of what needs and desires
would be from EPL. He will work with the economist to provide short range and long range options and
proposals with cost estimates at his next attendance.
b. ACTION ITEM:Meeting Room Policy. Revisions to use guidelines for meeting room,conference room, and
study rooms.
Changes proposed with the intention of maintaining the cleanliness and integrity of the facility and managing
behavioral disturbances. Proposed changes are based on current use trends. A proposal for repurposing of the
space was discussed
Motion to approve: Soelberg
2nd:Hopkins
Unanimously approved.
7. REPORTS
a. Director's Report
Circulation statistics are increasing positively. Summer reading numbers are not very high at this point.
As programming resumes there is variability. The popular events are regaining significant numbers.
Communication efforts are being adapted with more time allocated to communication officer with a work
station within the library made available to her for improved visibility.
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Friends of the Eagle Public Library
Barbara—Expressed concern for the connection between the Friends and the Library and what it means to the
community, specifically related to the use of space and needs.Need for a formal agreement between the two
groups to be created if there is not.
b. Library Liaison/City Hall Reports
Melissa is the new City Council liaison-not present—no update.
c. Board Specialists Reports
i. Growth and Development—no update
ii. Finance—no update
ui. Personnel—no update
iv. Foundation—open call for interest in board membership and application being created. Work
session will be requested once these are constructed.
8. PUBLIC COMMENT: This time is reserved for the public to address the Eagle Public Library Board of Trustees
regarding concerns or comments they would like to provide to the Board regarding subjects nigt on the agenda. This is
ngi the time slot to give formal testimony on a new business item or pending application or proposal.Out of courtesy
for all who wish to speak,the Board requests each speaker limit their comments to three(3)minutes.
9. ADJOURNMENT
Motion to adjourn:Soelberg
2°a:Hyer
Meeting Adjourned at 7:25