Resolution - 2021 - 21-13 - Establishing Eagle Downtown Advisory Board - 07/13/2021 RESOLUTION NO. 21-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAGLE, IDAHO
ESTABLISHING AN EAGLE DOWNTOWN ADVISORY BOARD; ESTABLISHING THE
PURPOSE OF THE BOARD; ESTABLISHING THE NUMBER OF PERSONS TO SERVE ON
THE BOARD; ESTABLISHING THE SELECTION AND QUALIFICATIONS FOR PERSONS
TO SERVE ON THE BOARD; ESTABLISHING THE TERM OF THE BOARD;
ESTABLISHING MEETINGS OF THE BOARD; ESTABLISHING A CHAIR AND VICE
CHAIR OF THE BOARD; ESTABLISHING A SECRETARY OF THE BOARD;
ESTABLISHING ATTENDANCE OF THE BOARD; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Eagle, Ada County, Idaho (the"City"), is a municipal corporation
duly organized and operating under the laws of the State of Idaho; and
WHEREAS,the City Council of the City of Eagle is authorized by Title 2,Chapter 4,Eagle
City Code, to establish the creation of Committees to provide the Mayor and City Council advice
and recommendations on matters not specifically addressed in City Code; and
WHEREAS, the Eagle City Council recognizes that the downtown is vital to Eagle's
quality of life, important in attracting new companies, visitors and tourists, and a valuable source
of commerce and industry, and;
WHEREAS, one of the City Council's top goals is to develop the full potential of a strong
downtown, and;
WHEREAS, the initial step in this effort requires working with business owners, property
owners, and the community to develop plans and visions to address issues related to downtown,
and;
WHEREAS, continued efforts by property owners, business owners, and the community
will be needed to implement plans that will help revitalize downtown and help it achieve its full
potential, and;
WHEREAS, an advisory board made up of members having a stake in Eagle's downtown
is needed to coordinate these plans and continue efforts to achieve this goal,
and;
WHEREAS, the City of Eagle desires to establish an Eagle Downtown Advisory Council
to provide sustainability and continued redevelopment and revitalization of the City's downtown
planning areas.
NOW, THEREFORE, BE IT RESOLVED BY THE EAGLE CITY COUNCIL, THAT:
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Section 1: Pursuant to Title 2, Chapter 4, Eagle City Code, the Eagle City Council hereby
establishes and creates the Eagle Downtown Advisory Board ("Board").
Section 2: The purpose of the Board is to:
a. Advise and make recommendations to the Mayor, City Council and City Staff on
matters pertaining to issues impacting the economic, social, cultural,
environmental, physical, and educational conditions in Downtown Eagle.
b. Collaborate with City Staff and the public to develop an Eagle Downtown Master
Plan. This plan shall include goals, objectives, implementation strategies, and an
action plan which in turn will promote city-wide economic development efforts
and foster downtown revitalization.
c. Work with the Mayor, Staff and City Council to guide the efforts of creating an
Eagle Downtown Business Association(DBA) and working committees that
follow the National Main Street Approach.
d. Act as a champion for Downtown Eagle supporting collaboration,
entrepreneurship, and investment.
e. Conduct evaluations and provide recommendations for changes or additions to
current ordinances, land development policies, architectural design standards, and
existing adopted city plans that impact the growth and sustainability of
Downtown Eagle.
f. Facilitate the process for establishing a Business Improvement District within
specific downtown areas, and act as a strategic advisor to facilitate the visioning,
planning, and coordination of such.
g. Recommend and monitor implementation of downtown planning efforts.
h. Provide recommendations for effective management of the public resources for
downtown, recommend financial tools, and actively pursue and assist private
sector investment in the downtown area in coordination with the City, until a
formal Downtown Association has been created.
i. Cooperate with and evaluate and represent the recommendations of other
organizations, including, but not limited to, Chamber of Commerce, government
agencies, property owners, merchants, residents, businesses, tenants, institutions,
and other members of the downtown community.
j. Facilitate the creation of an independent organization, separate, distinct, and
independent from the city government and known as a Downtown Business
Association.
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k. Work closely with all organizations, business and property owners, City Staff, and
community groups to maximize the resources available to downtown.
1. Submit a report to the Eagle City Council and community on the status of Eagle's
downtown no later than six (6) months from the Board's creation and quarterly
thereafter.
Section 3: Composition of Board: The Board shall be comprised of no more than eight (8)
total members comprised of the following:
VOTING MEMBERS:
• Five (5) voting members shall be appointed by the Mayor and confirmed by the City
Council at a public hearing. The five (5) voting members shall be from the private
business sector of the community representing various segments of the greater downtown
community such as, but not limited to, property owners, merchants, residents, business
owners in various industry sectors, and institutions. Members shall have a willingness to
participate actively in board efforts; and shall possess expertise and interest in the
sustainability and redevelopment of downtown.
NON-VOTING-LIAISON MEMBERS:
• One (1) liaison member shall either be the Executive Director of the Eagle Urban
Renewal Agency or its Board Chair.
• One (1) liaison member shall be someone from the City Council.
• One (1) liaison member shall be someone from the City's Economic Development
Department.
Members of the Board shall receive no compensation for their service but shall be entitled to
reimbursement for out-of-pocket expenses in connection with their official duties.
Section 4: Term: Members of the Board shall serve staggered terms with two (2) board
members serving two (2) year terms, and three (3) board members serving three (3) year terms.
The City Council member and the Urban Renewal Board member will serve in an advisory
capacity according to the length of their respective terms of office. The Economic Development
staff member will continue to serve in an advisory capacity to the Board through the life of the
Board. At-large members will be eligible for reappointment for one (1) additional term of two (2)
years, or three (3) years, respectively. The term of the Board will be active indefinitely or until
an independent Downtown Business Association.
Section 5: The Board shall select annually from its voting members a Chair and Vice-Chair
whose duties and responsibilities are as follows:
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Board Chair
The Chair shall preside at all meetings and exercises authority and performs duties as required,
provide guidance and leadership to the Board in the completion of its mandate; and ensure that
decorum is maintained at each meeting and that rules of procedure and conduct are observed.
Vice Chair
The Vice-Chair acts in the Chair's absence and assumes the roles and responsibilities of the
Chair.
If the Chair and Vice-Chairperson are absent or refuse to act, any Board member may be
appointed by the Board to preside over the meeting.
Section 6: Board Secretary: The City of Eagle Director of Economic Development, or his/her
designee, shall serve as the Secretary to the Board.
Section 7: Attendance: Members shall contribute time, knowledge, skill, and expertise to the
fulfillment of the Board's mandate and research issues relevant to their Board's mandate as
required. Should any Member of the board fail to attend three (3) successive regular meetings
without being authorized to do, the Board should recommend to the Mayor and City Council
they declare the board seat vacant, and the Mayor may appoint another Member in the member's
place with confirmation from City Council.
Section 8: Meetings: The Board shall conduct regular monthly meetings at City Hall, unless
cancelled by the Chair as a result of having no business or for other good cause. Special
meetings may be requested by the Economic Development Director and/or Mayor, the Chair of
the Board, or by a majority of its voting members.
The Board shall comply with the Idaho Open Meetings Act, including posting notices as agendas
so as to adequately inform the public of the time, location, and substance of business to be
undertaken. All boards, committees and commissions must keep at least summary records of
their proceedings and these records will be accessible to the public.
A majority of the members then in office shall constitute a quorum. Any meeting may be
adjourned from time to time by a majority of the votes cast upon the question, whether or not a
quorum is present, and the meeting may be held as adjourned without further notice.
Section 9: This Resolution shall take effect and be in force immediately upon its passage and
approval.
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PASSED AND APPROVED by the City Council on the 13th day of July, 2021.
CITY OF EAGLE
Ada County, Idaho
Ja Pierce, Mayor
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