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Minutes - 2016 - City Council - 01/26/2016 - RegularEAGLE CITY COUNCIL Minutes January 26, 2016 PRE COUNCIL AGENDA: 1. Ada County Sheriff's Office Monthly Report: Chief Calley displays his Monthly Report and discusses the same. General discussion. Shaun Thomas, Code Enforcement Officer, provides Council an overview of the Clean Up Eagle project that was held last year. It is time to begin the planning for this program if you would like to have this program again this year. I would like to reach out to the community and establish a committee to work on this project. General discussion. Councilmember Preston volunteers to be the Council Liaison. Mayor requests Deputy Thomas to prepare a report and send it out to the Mayor and Council. Bastian would like to have scout troops and churches contacted for potential involvement. 2. City Engineer's Report: Mike Davis: I have provided a written report in your packet and I will stand for any questions that you may have. No questions from Council. 3. Mayor and Council Reports: Preston: Reports on her visit to ACHD last week. Provides an overview of her tour. I also discussed snow removal with them and how the snow and ice can buildup in the parking areas. I want to direct this to Chief Calley, I walk my dog behind Albertsons over by the Senior Apartments and there is a little homeless tent in a ditch back there but I don't think it is currently being occupied. It has carpeting and a tarp over it. I'm not sure who would be responsible to clean that up but it would be nice to get rid of that. There is consistent speeding on Eagle Road between Highway 44 and State Street particularly going northbound. I see this as an ongoing problem. Can we slow this speed limit down or do some better enforcement? I think something needs to be done before we have an accident. General discussion. I have seen a few dead animals, such as deer, could we have ITD post some "Watch for animals" signs in the area? Soelberg: Reports on the Historical Preservation Commission meeting he attended last week. They are looking for additional members. They are working on a service project to map the Pioneer Cemetery. I met with the Planning Staff and asked them if they would put together a summary of the deliberations of the Planning and Zoning Commission because right now we are receiving only what the decisions are and we are not getting a feel of the discussions. Bastian: No Report Kunz: No Report Preston: I would like to have an HOA Commission which would include a member from each HOA and we could meet once a month or once a quarter. General discussion. Page 1 KACOUNCIUMINUTEMTemporary Minutes Work krea\CC- 01- 26- 16MTN.doe Bastian has a list of HOA contacts that he will provide and they can work together on this. Ridgeway: Discusses Quarterly reports from Staff and Directors. What I have asked them to do is to come in every quarter but if they have an issue then they come and report to us before that time. Reports on the State of the City which is February 9th. Our entire City Staff will be present. Each Department will sit at their own table and each Department Head will introduce their staff and do a presentation of what they do. We will have a table for City Council Members. The City will be picking up the cost of the lunch. Reports on last night's MYAC meeting. They are going to be ushers at the State of the City and we will introduce them. Reports on the Treasurer Valley Partnership meeting. Discusses the changes that have taken place in the Council Chambers. General discussion. Discusses the February 4`h ACHD meeting which will be a work session. We need to formulate a list of items that we want to discuss with them. Tom Ferch, ACHD representative, the only details that I have is that it is to be a lunch meeting and I believe some of the things that you have discussed will be on the agenda. General discussion. Council concurs to have a pre- meeting prior to the ACHD meeting. 4. City Hall Department Supervisor Reports: Park/Rec- Facilities Director Aho displays a power point presentation and provides an overview of the Parks, Recreation and Trails Report for January 26, 2016. Discusses the Subaru Trail Team Grant and indicates that they will visit us in the spring to educate volunteers. Discusses Eagle's Gold Ride Center designation. Provides Council information on the Palmetto Wall which will be presented to them during the FY 16/17 budget process. General discussion. Discusses the Dog Park Open House that was held last night at City Hall. Planning & Zoning Administrator Vaughan: Moved to the end of the Agenda City Clerk/Treasurer Bergmann: Moved to the end of the Agenda 5. City Attorney Report: Moved to the end of the Agenda INVOCATION: Page 2 KACOUNCIUMINUTEMTemporary Minutes Work Area\CC- 01- 26 -16MIN doc 1. CALL TO ORDER: Mayor Ridgeway calls the meeting to order at 6:30 p.m. 2. ROLL CALL: KUNZ, BASTAIN, PRESTON, SOELBERG. All present. A quorum is present. 3. PLEDGE OF ALLEGIANCE: Mayor Ridgeway leads the Pledge of Allegiance. 4. SERVICE RECOGNITION: Eagle Soaring Citizen Award: By recognizing the importance of outstanding residents, this quarterly award will be given to Eagle citizens who have shown high achievement and/or given back to their community. 1. Mary McColl — Accepted on her behalf by her daughter, Jennifer Fell. Nominated by the Eagle Parks and Recreation Department along with the members of the Parks and Pathways Development Commission. Mary McColl served on the Parks and Pathways Development Commission (PPDC) from 2010 -2013 and was Vice Chairman of the commission 2012 -2013. During her time on the PPDC, Mary was a huge part of conducting a Public Land Survey to get the public's opinion. As PPDC member Don Stockton stated, "Mary is always willing to serve and that is why she deserves this award." Mary was an advocate for wildlife and wild lands, as well as women's health. She held the position of Executive Director for Idaho Conservation League 1985 -1990, was a member of Idaho Fish and Wildlife Foundation 1990 -1992, and an advocate for Planned Parenthood of Idaho (1992- 2000). She also helped with fundraising efforts for the Make -A -Wish Foundation, Land Trust of Treasure Valley, Life's Kitchen, and Coalition for a Healthy Idaho. Unfortunately, Mary passed away this past May, but her legacy continues in each organization that she touched. Councilmember Soelberg reads Mary McColl's bio, and introduces Mary's daughter, Jennifer Fell who is accepting the Eagle Soaring Citizen Award on behalf of her mother. Mayor Ridgeway presents the Eagle Soaring Citizen Award to Jennifer and expresses his thanks for the service that her Mother gave to the City. 5. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA: A. City Staff requests: Zoning Administrator Vaughan: Public Hearing Items #8A, B and C, staff has had the opportunity to visit with the applicant and if there is no public testimony with regards to those 3 applications both the staff and the applicant request that those items be placed on the Consent Agenda. General discussion. Soelberg: I would like to ask if there is anyone here to testify on Item 8A. VAC- 0I -15? If you are please raise your hand. Is there anyone here to testify on VAC- 02 -15? Is there anyone here to testify on VAC- 03 -15? Soelberg I would like to make a motion to move Item 8A to the Consent Agenda as Item #7F and I would like to make a motion to move Item 8B to the Consent Agenda as Item #7G and I would like to make a motion to move Item 8C to the Consent Agenda as Item Page 5 KACOUNCIL\MTNUTES \Temporary Minutes Work Area\CC- 01- 26 -16MTN doc #7H. Discussion. Kunz reads the titles for Item 8A, B, and C. Is there anyone here to testify on any of these items? Can we see a show of hands? No one raised their hands. B. Mayor or City Council requests: Kunz: I would move that we amend the agenda Item #11 the Executive Session to add Item B. pending or threatened litigation with Laguna Pointe. Soelberg I would make a motion to move from New Business 10.13 Resolution 16 -07 Rate Adjustment based on Consumer Price Index (CPI) Republic Services Solid Waste Collection to Consent Agenda Item 7I. Discussion. Mayor: I would ask if there is anyone from the public that wishes to testify on this item. Mayor reads the Resolution 16-07 by title. Seeing none we will move this to Consent Agenda Item I. Mayor: Is there any item on the Consent Agenda that the Public would like removed? Theresa Johnson: I would request that Consent Agenda Item 7E be removed for Public Comment. Mayor: we will remove Item 7E from the Consent Agenda and it will be discussed after the Consent Agenda is dispensed with. Bastian moves to approve the changes to the Agenda. Seconded by Kunz. ALL AYES: MOTION CARRIES ................. 7. CONSENT AGENDA: ♦ Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council. ♦ Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. B. Minutes of January 12, 2016. C. EXT -05 -15 — Design Review Extension of Time for a Multi- tenant Commercial Building with Two Residential Apartments (DR- 59 -14) — Yesterday Properties, LLC. Yesterday Properties, LLC, represented by Shawn Nickel, is requesting a one (1) year extension of time for the design review approval for a multi -tenant commercial building and two residential apartments. The 0.71 -acre site is located on the southeast corner of North 2 "d Street and East Idaho Street at 166 North 2nd Street. (WEV) D. Resolution 16 -08 — Authorizing the destruction of temporary records. (SKB) E. Appointment to Planning and Zoning Commission: Mayor Ridgeway is requesting Council confirmation of the appointment of Steve Guerber to the Commission. Mr. Guerber will be serving a three (3) year term. (SR) Page 4 K1COUNCIUM NUTESWemporary Minutes Work Area\CC- 01- 26- 16MIN.doc F.8A. VAC -01 -15 — Partial Vacation of Easements - Ninety Degree Construction, LLC: Ninety Degree Construction, LLC, represented by Mike LaRue, is requesting a partial vacation of a public utilities, drainage, and pressurized irrigation (PUDI) easement from Lot 11, Block 9, within Bellaterra Subdivision No. 2. The site is located on the northwest corner of West Braveheart Street and North Livorno Place at 1725 North Livorno Place. (WEV) G.8B. VAC -02 -15 — Partial Vacation of Easements- Gardner EIC, LLC: Gardner EIC, LLC, represented by Weston Arnell, is requesting a partial vacation of a public utilities, drainage, and pressurized irrigation easement from Lot 5, Block 1, within Arts West Subdivision. The site is located approximately 175 -feet east of North Fisher Park Way on Lots 5 -7, Block 1, Arts West Subdivision at 77 North Fisher Park Way. (WEV) H.8C. VAC -03 -15 — Vacation of Easements - MDG, LLC.: MDG, LLC, represented by Kirsti Allphin with KM Engineering, is requesting a vacation to remove the public utilities, drainage, and irrigation easement located adjacent to the eastern property line of Lot 20, Block 1, within Renovare Subdivision Phase 1 to satisfy a lot line adjustment. The public utility, drainage, and irrigation easement required for the side lot lines will be satisfied with a creation of a new easement located adjacent to the common side lot lines. The site is located on the south side of East Lone Shore Lane approximately 785 -feet east of South Edgewood Lane on Lot 20, Block 1, Renovare Subdivision Phase 1 at 1783 East Lone Shore Lane. (WEV) I.10.1). Resolution 16 -07 — Rate adjustment based on Consumer Price Index (CPI) for Republic Services Solid Waste Collection: A resolution of the City of Eagle, Idaho, amending Republic Services fee schedule pursuant to the Solid Waste Contract Recycling Collection Services as stated in section 4.2 A. "Customer Rates — Establishment" and providing for effective date. The increase is 0.171 %. (SKB) Bastian moves to approve the Consent Agenda with the removal of Item E. Seconded by Kunz. Kunz: AYE; Bastian: AYE; Preston: AYE; Soelberg: AYE: ALL AYES: MOTION CARRIES .............. 6. PUBLIC COMMENT: This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding subjects not on the agenda. At times, the City Council may seek comments /opinions regarding specific City matters during this allotted time. This is not the time slot to give formal testimony on a public hearing matter, or comment on a pending application or proposal. Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three (3) minutes. Mayor: Public Comment. Anyone can speak to the Council on any item that is not on the agenda. We set aside 20 minutes for this, each person is allowed 3 minutes. We have a full house tonight and we will limit comments to 20 minutes tonight. At the end of that Page S KACOUNCIL\MINUTES \Temporary Minutes Work Area\CC- 01- 26 -16MIN doc 20 minutes if there are people who did not get to speak I would ask that you send us an email or a letter or we will ask people to stand if they are in support of the issue at hand. Joanne Burrell, 1325 N. Hesse Lane, the owner of the Joanne's Iris Garden, provides handouts to the Mayor and Council, I am the owner of Joanne's Iris Garden. I want you to know that we are aware that the permit for Joanne's Iris Garden has not changed. I'm here to speak to you about the opening meeting on January 12`h. Cathy Bozman and Christian Rasmussen who reside at 1700 Floating Feather Road spoke to the business that was on Hesse Lane. They kept referring to this as a business. I find it a little odd that they did not mention that the business was Joanne's Iris Garden, maybe because the business is open a limited time of the year. Two months during the blooming season and one month during the pickup time. Discusses the traffic on Hesse Lane and Floating Feather. I have an average of 180 iris orders. Tamyra Gent, 1325 N. Hesse, all of the neighbors around us have said that traffic is not an issue. There are only two homes on Hesse Lane. Cathy Bozman accesses her home by Floating Feather. We have lived here 21 years and Cathy Bozman and Christian Rasmussen are the only ones that have complained. Discusses the cost of maintaining the Lane. Cathy Bozman does not contribute to the maintenance of the Lane and the Lane is co -owned by the two homes on Hesse Lane and Cathy Bozman is not an owner of these homes. Christian Rasmussen, 1700 W. Floating Feather, I'm here to speak out not necessarily on Joanne's Iris Garden but the fact that the City has permitted a sign that directs traffic across private land. Reads the easement and discusses the easement, the private road, and the traffic on Hesse Lane. Sheri (inaudible), 358 S. Truss Lane, Meridian, I am Joanne's photographer for her garden and I have been there for hours at a time during different times and there is not a lot of traffic. The people are not parking outside their parking area. Cathy Bozman, 1700 W. Floating Feather, I have no issues with the gardens and there are some issues with parking but I am hopeful that this will be resolved. Discusses how the City has become involved in this issue. Discusses the easement and the public crossing her private property. Nancy Sorenson, 1016 S. Arbor Island Way in Two Rivers, our HOA has the same kind of issue. It is a joy to be in our subdivision and we have people who come to our subdivision to take photographs in front of our beautiful ponds. We have decided to be good neighbors and I would hope that this neighbor would feel the same way. Doug Foote, 656 Picklin Lane, I'm a pet sitter and Joanne is one of my customers. I have been out there many times and during the times I am there I am the only one there. I have been there at all times of the year, at all times of the day and I am the only one there. I think they are grandfathered in and they have been there about 21 years. Mary Jo Neighbla, 6540 W. Plantation Lane, Garden City, I have known these ladies more than 40 years. I would echo what the ladies and gentlemen have said before me. These are ladies of integrity and they take care of their property. This is a beautiful place Page 6 KACOUNCIUMMUTEMTemporary Minutes Work AreACC- 01- 26- 16MM.doc and up to now there has never been a problem. We all hope this can come to a peaceful and reasonable solution. Mayor: is there anyone here to offer public comment on any other issues. If not we will close public comment. Mayor: There are no issues before the City regarding the Iris Garden. There was an issue with a sign that was in the right -of -way and that sign has been moved to private property. I appreciate you coming in, it is always good to hear both sides. I would reiterate what the city attorney has said that as far as the City goes this is an issue where two sides have a dispute and there are a couple of plat notes. I think this is a civil issue. City Attorney McLain comments on the City's Home Occupancy Permits. At this point all elements have been satisfied and she has been issued a Home Occupancy Permit. General Council discussion. Mayor calls a recess at 7:10 p.m. Mayor reconvenes at 7:20 p.m. 7E. Appointment to Planning and Zoning Commission: Mayor Ridgeway is requesting Council confirmation of the appointment of Steve Guerber to the Commission. Mr. Guerber will be serving a three (3) year term. (SR) Mayor introduces the issue. I have recommended to the Council to confirm the appointment of Steve Guerber to serve on the Planning and Zoning Commission for a 3 year term. Mayor: I understand that there are some people who wish to comment on this item, so please come forward. Johnathan Seel, 2906 Haven, I have worked for a developer in the valley for several years and I have made presentations to Councils and Planning and Zonings and I understand the importance of being inclusive and listening to the public testimony. Discusses the Area of Impact. I appreciate the opportunity for the Area of Impact to have public inclusion in the meetings. I'm here to question his judgment and I don't think having someone judging whether or not you are or are not a resident is not right and should not be tolerated. Theresa Johnson, 3417 N. Croft Way, I agree with all of the things that Johnathan said. People who live in the impact area are future residents of the City of Eagle. Discusses the comment that Steve Guerber made in an email about impact area residents not being residents of the City of Eagle. Mayor: is there anyone else who would like to testify? Okay, we will close public testimony on this, do I have a Motion? Mayor: Does anyone on Council have any exparte contact or conflict of interest on this issue? Kunz: I would note for the record that I am in receipt of many email communications on the Guerber appointment to the P &Z and I want to make it clear that some of the communications I am in receipt of may or may not have been received by the Mayor and all members of the Council. Page 7 KACOANCIUIvIINUTESWemporary Minutes Work Area\CC- 01- 26 -16MIN doc Bastian: I did respond to a comment from Mark Butler in which I explained my association with Steve Guerber and the fact that he was a former Mayor when I was on the Council and that I respected the things that he had accomplished and his desire to have Eagle stay as a small community in terms of character and open space, pathways, lower density, all of the things we find that we like about Eagle are things that he championed. I did send that response back to Mark Butler and all those that he sent his response to and I think it included some of the Council Members. Mayor: I received a lot of emails and did not respond to those until today and basically I responded that I would not withdraw my nomination. Discusses the new policy for Boards and Commissions. We interviewed the applicants as a committee and the committee unanimously recommended Mr. Guerber as the best applicant and I forwarded his name. Soelberg discusses the makeup of the Planning and Zoning Commission. Mr. Guerber would be one of five Commissioners and there is a person from the Area of Impact on the Commission. I think Mr. Guerber's experience with the original Comprehensive Plan when it was written will offer a historical perspective. General discussion. Bastian moves that we approve the appointment of Steve Guerber to the Planning and Zoning Commission as recommended by the Mayor. Seconded by Soelberg. Discussion. ALL AYES: MOTION CARRIES ................. Mayor: As the Mayor and City Council select people to serve on Boards and Commissions, and they do serve at the pleasure of the Council, and I do have in my short range plan to meet with each Board and Commission because sometimes there is some confusion. I can assure you that I will not hesitate to ask for a resignation of anyone who is serving irregardless of what their term is if they are not being respectful to the people of Eagle, the Area of Impact or anyone who comes before their Board or Commission or this Council. 8. PUBLIC HEARINGS: Public Hearings are legally noticed hearings required by state law. The public may provide formal testimony regarding the application or issue before the City Council. This testimony will become part of the hearing record for that application or matter. Mayor: Does anyone on Council have any exparte communication or conflict of interest on Item D, CU- 04 -15. Kunz: A couple of days ago an individual contacted me by phone regarding this conditional use permit and they mentioned to me at the beginning of the conversation that they had some thoughts on the matter that they would like to express. Upon hearing that I immediately notified the caller that because it was a matter coming before Council that I really could not discuss it and encouraged the individual to come to the public hearing at this meeting. Page 8 KACOUNCIUMMUTESUemporary Minutes Work AreACC- 01- 26 -16MIN doe Soelberg: I would like to disclose that while serving on the Planning and Zoning I saw the initial application on this issue and at that time it was sent back to mediation and I did not decide or make a recommendation on this issue. The City Attorney said I am eligible to vote on this issue. Preston: I was also approached by a resident and I encouraged them to come to the Public Hearing. Bastian: I have had no exparte contact. A. VAC -01 -15 — Partial Vacation of Easements - Ninety Degree Construction, LLC: Ninety Degree Construction, LLC, represented by Mike LaRue, is requesting a partial vacation of a public utilities, drainage, and pressurized irrigation (PUDI) easement from Lot 11, Block 9, within Bellaterra Subdivision No. 2. The site is located on the northwest corner of West Braveheart Street and North Livorno Place at 1725 North Livorno Place. (WEV) Moved by motion to the Consent Agenda. B. VAC -02 -15 — Partial Vacation of Easements- Gardner EIC, LLC: Gardner EIC, LLC, represented by Weston Arnell, is requesting a partial vacation of a public utilities, drainage, and pressurized irrigation easement from Lot 5, Block 1, within Arts West Subdivision. The site is located approximately 175 -feet east of North Fisher Park Way on Lots 5 -7, Block 1, Arts West Subdivision at 77 North Fisher Park Way. (WEV) Moved by motion to the Consent Agenda. C. VAC -03 -15 — Vacation of Easements - MDG, LLC.: MDG, LLC, represented by Kirsti Allphin with KM Engineering, is requesting a vacation to remove the public utilities, drainage, and irrigation easement located adjacent to the eastern property line of Lot 20, Block 1, within Renovare Subdivision Phase 1 to satisfy a lot line adjustment. The public utility, drainage, and irrigation easement required for the side lot lines will be satisfied with a creation of a new easement located adjacent to the common side lot lines. The site is located on the south side of East Lone Shore Lane approximately 785 -feet east of South Edgewood Lane on Lot 20, Block 1, Renovare Subdivision Phase 1 at 1783 East Lone Shore Lane. (WEV) Moved by motion to the Consent Agenda. D. CU -04 -15 — Conditional Use Permit - Johnny and Kathleen Green: Johnny and Kathleen Green are requesting conditional use permit approval for a waiver to allow the construction of a 1,860 - square foot accessory dwelling unit (maximum size limitation per ECC is 1,200 square feet). The 1.24 -acre site is located at 2095 North Greenview Court within Lexington on the Rim Subdivision. (WEV) Mayor introduces the issue. Planner Williams provides Council an overview of the application. Kathleen Green, 2095 North Greenview Court, the applicant, displays overheads and provides Council an overview of the application. General discussion. Mayor opens the Public Hearing Page 9 KACOUNCIL\MIN=S \Temporary Minutes Work Area\CC- 01- 26- 16MIN.doc Kim Gourley, 1731 East Stonybrook Ct, I am a resident of Lexington Hills, I am an attorney and I represents the Lexington Hills HOA. We have some issues with the Conditional Use Permit. At the Planning and Zoning hearing, the HOA did testify against this. Provides Council an overview of the issues the HOA has with this application. General discussion. Melinda Truman Coleman, 1948 Estancia Place, I'm in Brookwood and our property is affected by this addition. Our concern is what is going to happen to our property. We have 4 children, this is our oasis and we live in our back yard. Right now our back yard is very private. We will be able to look into the back yards because it is right there. Steve Coleman, 1948 Estancia Place, I support what my wife just said. Discusses the resale of their home. This home will be 15' from our lot line. I am concerned that when my children make noise it will be a disturbance to these people. Displays a picture of their back yard. Michael Colby, 1951 Estancia Place, I am also a back yard neighbor. Discusses the code. Discusses this as being an accessory dwelling unit to the main house; this looks like a home and not an accessory. They have 9,000 sq.ft. home and I would think they could work this out. Lou Germano, 1566 Wimbledon Place, I am on the Board of the HOA, I want to make the comment that this property sits outside of Lexington Hills. Any decision you make will affect the HOA and any ruling you make may be hard for us to enforce. General discussion. Steve Coleman: I am clarifying that we are requesting this Council if they are inclined to approve the conditional use permit that they impose the duty that the owners have to comply with Lexington Hills use and building restrictions and architecture guidelines. You are imposing that on lots that are not part of the Lexington Hills Subdivision. General Council discussion. Theresa Johnson, 3417 N. Croft Way, I actually have a carriage house on my property that my mother -in -law lived in. What bothers me about the 3 years is the codes change about every 3 years and I would ask that they be required to abide by these codes. Marie Hodge, 1965 E. Parkhurst Court, discusses the access to the property and the water issue. This home keeps getting bigger and bigger. Incorporate the parents in their home. What is going to happen when the parents pass? Don't the rules mean anything? Mayor closes the Public Hearing General Council discussion. Planner Williams, this is not a rebuttal, I am going to answer questions that were asked. Discusses the definition of an accessory dwelling unit and accessory structure. General discussion. Johnny Green, discusses the safety concerns. We have a multi - generational family. The consideration of the placement of the home took into consideration the neighbors. Discusses the access to the unit. There would not be any parking on the circle. Discusses Page 10 KACOUNCTL\MINUTES \Temporary Minutes Work Area\CC- 01- 26 -16MIN doc the CC &Rs. The only thing the HOA can offer us is water and that doesn't look like it will happen. Further Council discussion. Soelberg I would like to make a motion to deny the Conditional Use Permit for Johnny and Kathleen Green. Discussion. Seconded by Preston. Discussion. ALL AYES: MOTION CARRIES ... ............................... E. RZ -95 MOD3 — Eagle Marketplace (formerly known as Eagle Country Plaza Shopping Center and Eagle City Market) — Alturas Eagle Marketplace, LLC: Alturas Eagle Marketplace, LLC, represented by Jeff Likes with ALC Architecture, is requesting a development agreement modification (previously approved by the City in 1995 and amended in 2001 and 2003) to modify the conditions of development relating to landscaping, building design, and service facilities associated within Eagle Marketplace. The 7.5 -acre site is located on the northeast corner of Chinden Boulevard and Eagle Road. (WEV) Mayor introduces the issue. Planner Williams provides Council an overview of the application. Blake Hansen provides Council an overview of the application. Mayor opens the Public Hearing Emmy Woodke, 13242 West Woodspring Court, Boise, I am a business owner in the Eagle Marketplace and these changes will make the businesses more visible and help our businesses to thrive. I am grateful to the new owners and all that they are proposing. I support all of the changes. Sherman Allen, 3314 E. Chinden, Key Bank, I am the property manager for Key Bank and I am representing a property in Eagle Marketplace. I want to reiterate support for the changes to the Eagle Marketplace. I wholeheartedly support the changes. Matt Keddington, 3210 E. Chinden Blvd. Ste 121, Eagle Fitness, I am here to show support. The most exposure that we get is to have a kid wave a sign by the street. Exposure for our business would be good. We bought the business in March. We are definitely in support of the changes and think this will improve our business. Bob VanAmem, 3049 South Whitepost Way, we lived here before this business. My concern has always been Target on one corner and Staples on the other corner. I think the issue is ingress and egress and I hope the changes to the landscaping doesn't compromise the site. Dan Wang, 4097 N. Alexis Avenue, Meridian, our restaurant has been in the Eagle Marketplace for 15 years and I hear our customers complain that we cannot be seen. I am here to show support for the changes. Jared Stokes, 3210 East Chinden Blvd, in regards to this center I have been there 5 years and with the recent changes to the roadway and the former owner's lack of maintenance has pushed some businesses away. The center has the potential to be one of busiest in the Page I 1 KACOUNCIUMINUTES \Temporary Minutes Work Area \CC- 01- 26 -16MiN doc area. There are too many trees and the berm is too high. I am excited about the changes and this is critical to the center. Mayor closes the Public Hearing Kunz moves to approve the staff recommendations for RZ -95 MOD3 — Eagle Marketplace (formerly known as Eagle Country Plaza Shopping Center and Eagle City Market) — Alturas Eagle Marketplace, LLC with all of the staff recommended changes including on Section 3.8 that the two instances of MU be changed to C1 and C2 and that the massage spa be stricken as shown in yellow. Seconded by Bastian. Discussion. ALL AYES: MOTION CARRIES .................. General Council discussion Mayor calls a recess at 9:35 p.m. Mayor reconvenes at 9:45 p.m. Kunz: I would make a two part motion: Part 1 that we amend the Agenda to move Item 10A the Appeal of Design Review Application for Creekwater Subdivision ahead of Unfinished Item 9A and 9A1; Part 2 of the motion is that we continue New Business Item lOB AA -07 -15 the Appeal of Design Review Application (DR -52 -99 MODE) for Eagle Marketplace Master Sign Plan Modification to the first regularly scheduled Council Meeting on February 9, 2016. Seconded by Bastian. Discussion. ALL AYES: MOTION CARRIES ................. 10.A. AA -06 -15 — Appeal of Desitin Review Application (DR -17 -14 MOD) — Creek Water Subdivision: Bill Barros, represented by Jon Breckon with Breckon Land Design, is requesting design review approval of the common area landscaping within Creek Water Subdivision. The 12.7 -acre site is located on the south side of West Floating Feather Road approximately 1/4 -mile east of Park Lane at 3577 and 3395 West Floating Feather Road. In accordance with Eagle City Code Section 8 -2A -14 (A), the applicant, Bill Barros, is appealing the Design Review Board's decision on the above matter for City Council consideration regarding the disallowance of fence around the irrigation pond located within the subdivision's common area open space. Mayor introduces the issue. Zoning Administrator Vaughan provides Council an overview of the application. Overheads displayed. General discussion. Mayor comments Bill Barros, applicant, my wife and I are the developers of Creek Water development a subdivision of 30 homes. I took a video with my cell phone and I would like you to watch it. For liability issues I had to put the fence around the pond when it was dug. The fence matches the common area fence and the rocks are there to keep the liner in place. This is a safety issue. This is an irrigation pond. General discussion. Kunz I'm going to propose that we approve the appeal AA -06 -15 — the Appeal of DR -17- 14 MOD regarding the Design Review Board decision to disallow the construction of a Page 12 K1COUNCIUMMUTES \Temporary Minutes Work Area\CC- 01- 26- 16MINAm fence around an irrigation pond for Bill Barros where the staff recommended Site Specific Conditions of Approval are as follows with the following modifications: condition #I is changed to read comply with all rather than any applicable conditions of Creeekwater Subdvision A- 02 -13, RZ- 03 -13, PP- 03 -13, DR -17 -14 and FP -16- 14 and that #2 be stricken in its entirety and be replaced with the following language "that the current wood and wrought iron fence around the perimeter of the pond shall be retained "; #3 all ground mounted transformers, cable and phone boxes shall be screened by landscaping per Eagle City Code and #4 paint all electrical meters, phone boxes and etc. located on the building to match the color of the shed. Discussion. Kunz amends the motion to strike Site Specific Conditions of Approval #3 and #4. Discussion. Seconded by Preston. Discussion. Kunz withdraws the motion and replaces it with a different motion. The motion would be to deny the appeal of AA -06 -15 — Appeal of Design Review Application (DR -17 -14 MOD) for Creekwater Subdivision with the Staff Recommended Conditions of Approval with one modification to Site Specific Condition #1, rather than reading "comply with any applicable conditions" change it to read "comply with all applicable conditions ". Seconded by Bastian. Discussion. ALL AYES: MOTION CARRIES............ 9. UNFINISHED BUSINESS: A. Review of Scope of Work for Comprehensive Plan Amendment: (NBS) 1. Resolution 16 -02: A resolution establishing a Comprehensive Plan Steering Committee: A Resolution Of The City Council Of The City Of Eagle, Ada County, Idaho, Establishing A Comprehensive Plan Steering Committee, The Purposes Of Such Committee, The Term Of The Committee, Committee Members, And A Sunset Date, And Providing An Effective Date. Mayor introduces the issue. Planner Baird - Spencer: I have prepared a power point presentation but I have also briefed all of you. Would you like me to proceed with power point? Discussion. I'm just going to jump to the Staff s Recommended Approach and proceed with the discussion from there. General discussion. Kunz moves that we approve the 18 month scope of work for the Comprehensive Plan Amendment and approve Resolution 16 -02, A resolution establishing a Comprehensive Plan Steering Committee. Seconded by Soelberg. Discussion. KUNZ: AYE; BASTIAN: AYE; PRESTON: AYE; SOELBERG: AYE: ALL AYES: MOTION CARRIES .............. 10. NEW BUSINESS: A. AA -06 -15 -_ Appeal of Design Review Application (DR -17 -14 MOD) — Creek Water Subdivision: Bill Barros, represented by Jon Breckon with Breckon Land Design, is requesting design review approval of the common area landscaping within Creek Water Subdivision. The 12.7 -acre site is located on the south side of West Page 13 KACOUNCIU IINUTESWemporary Minutes Work AreACC- 01- 26 -16MIN doc Floating Feather Road approximately '/4 -mile east of Park Lane at 3577 and 3395 West Floating Feather Road. In accordance with Eagle City Code Section 8 -2A -14 (A), the applicant, Bill Barros, is appealing the Design Review Board's decision on the above matter for City Council consideration regarding the disallowance of fence around the irrigation pond located within the subdivision's common area open space. Moved by Motion to before #9. Unfinished Business. B. AA -07 -15 — Appeal of Design Review Application (DR -52 -99 MODE) — Eagle Marketplace Master Sign Plan Modification: Alturas Eagle Marketplace, LLC, represented by Virginia Cunningham with Golden West Signs, is requesting design review approval to modify the master sign plan for the Eagle Marketplace. The site is located on the northeast corner of East Chinden Boulevard and North Eagle Road at 3210 East Chinden Boulevard. In accordance with Eagle City Code Section 8 -2A -14 (A), the Zoning Administrator is appealing the Design Review Board's decision on the above matter for City Council consideration regarding the monument sign design and the permitting of two automated signs. Continued by previous Motion to the February 9, 2016 City Council meeting. C. Ordinance 748 — Annexation and Rezone for Springhouse Subdivision: An ordinance annexing certain real property situated in the unincorporated area of Ada County, Idaho, and contiguous to the corporate limits of the City of Eagle, to the city of Eagle, Idaho; changing the zoning classification of said real property described herein from RUT (Rural -Urban Transition) to MU -DA (Mixed Use with a Development Agreement); amending the zoning map of the City of Eagle to reflect said change; directing that copies of this ordinance be filed as provided by law; and providing an effective date. The 18.39 -acre site is generally located on the west side of North Park Lane approximately 750 -feet north of the intersection of State Highway 44 and North Park Lane. (WEV) Mayor introduces the issue. Kunz moves, pursuant to Idaho Code, Section 50 -902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance #748 be considered after being read once by title only. Kunz reads Ordinance #748 by title only. Seconded by Bastian. ALL AYES: MOTION CARRIES ................. Kunz moves that Ordinance #748 be adopted. Seconded by Bastian. Discussion. KUNZ: AYE; BASTIAN: AYE; PRESTON: AYE; SOELBERG: AYE: ALL AYES: MOTION CARRIES .............. D. Resolution 16 -07 — Rate adjustment based on Consumer Price Index (CPI) for Republic Services Solid Waste Collection: A resolution of the City of Eagle, Idaho, amending Republic Services fee schedule pursuant to the Solid Waste Contract Recycling Page 14 K1COUNCIUMTNUTESUemporary Minutes Work Area\CC- 01- 26 -16MTN doc Collection Services as stated in section 4.2 A. "Customer Rates — Establishment" and providing for effective date. The increase is 0.171 %. (SKB) Moved by motion to the Consent Agenda. 11. EXECUTIVE SESSION: §74 -206. Executive sessions -- When authorized. (1) An executive session at which members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this section. The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall be authorized by a two - thirds (2/3) vote of the governing body. An executive session may be held: A. Acquisition or Conveyance of Property: Idaho Code 474- 206(1)(c): To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency; B. Pending and /or Threatened Litigation: Code 474- 206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement. Mayor introduces the issue. Kunz moves to go into Executive Session in accordance with I.C. 74- 206(1)(c) for conducting deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency; as well as 74- 206(1)(f) pending or threatened litigation. Seconded by Soelberg. Kunz: AYE; Bastian AYE; Preston: AYE; Soelberg: AYE: ALL AYES: MOTION CARRIES .............. Council goes into Executive Session at 10:50 p.m. Council discusses acquisition or conveyance of property and pending and threatened litigation. Council leaves Executive Session at 11:25 p.m. Mayor: We are out of Executive Session. City Hall Department Supervisors Reports: (Continued from Pre - Council) Planning & Zoning Administrator Vaughan: No report City Clerk/Treasurer Bergmann: No report City Attorney Report: No report 12. ADJOURNMENT: Kunz moves to adjourn. Seconded by Preston. Hearing no objections we are adjourned by unanimous consent. The Council meeting adjourned at 11:25 p.m. Page IS K1COUNCIUMMUTES \Temporary Minutes Work Area\CC- 01- 26- 16MM.doc Respectfully submitted: .••'1 OF EqC �''•. �••••� f�'••••••'••��F �'•• O !� SHARON K. BERGMANN �* • g$A1 -� O: '•,,• CITY CLERK/TREASURER 4�moo� � •'••. q7E 1000 APPROVE OF ••'''••'�� "•'�� S RIDGEWAY MAYOR AN AUDIO RECORDING OF THIS MEETING IS AVAILABLEFOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG. Page 16 K `,COUNCIUMINUTES%.Temporary Minutes Work Area\CC- 01- 26 -16MIN doc EAGLE CITY COUNCIL MEETING PUBLIC HEARING SIGN-UP R7,-95 MOD3 — Eagle Marketplace (formerly known as Eagle Country Plaza Shunning Center and Eagle City Market) — Alturas Eagle Marketplace, LLC January 26, 2016 NAME (please print) EANVYVAWCajat.L.-- /74 i-cAl ADDRESS 7 l key L rnx U iv 064 Keic ctovi gca-Aea 37/0 _L c� 1 te5 TESTIFY PRO/ CON or YES/NO NEUTRAL 'Y0 Oa) cie S Ai 0 EAGLE CITY COUNCIL MEETING PUBLIC HEARING SIGN-UP CU -04-15 — Conditional Use Permit - Johnny and Kathleen Green January 26, 2016 NAME (please print) LlrJ 11\,f (,e JA ADDRESS xCc s Al L/r e. 1-) VI �' v CC 0,61Q, 16 856)(2 /s �'% • l iL;2,4113 /4'1021 tom/ r /N _1 -To Ct' Enc•i/P ,Ln fi��I (( - Liu i F'lfl(.. -fes /731 E. S4-0v,/hroc,& ct 53,14 I�CO'V1 .f6. cd --34/ 4 [A+ea(ue1 Mfi ,77,4 il % i.,-1/2 l r-1 N [J f� L TESTIFY YES/NO Y PRO/ CON or NEUTRAL CSC,, EAGLE CITY COUNCIL MEETING PUBLIC HEARING SIGN-UP VAC -01-1.5 — Partial Vacation of Easements - Ninety Degree Construction, LLC January 26, 2016 NAME (please print) ADDRESS TESTIFY PRO/ CON or YES/NO NEUTRAL 1-4-37 EAGLE CITY COUNCIL MEETING PUBLIC HEARING SIGN-UP VAC-03-15 — Vacation of Easements - MDG, LLC January 26, 2016 TESTIFY PRO/ CON or NAME (please print) ADDRESS YES/NO NEUTRAL EAGLE CITY COUNCIL MEETING PUBLIC HEARING SIGN-UP VAC -02-15 — Partial Vacation of Easements- Gardner EIC, LLC January 26, 2016 NAME (please print) ADDRESS C . 1 TESTIFY PRO/ CON or YES/NO NEUTRAL EAGLE CITY COUNCIL MEETING PUBLIC HEARING SIGN-UP Public Hearing on new Recreation Program Fees January 13, 2016 TESTIFY PRO/ CON or NAME (please print) ADDRESS YES/NO NEUTRAL ?age No. 2 SCHEDULE B PART I Order No. P168437 Policy No. MW 102896 This policy does not insure against loss or damage (and the Company will not pay costs, attorney's fees or expenses) which arise by reason of the following: Special Exceptions: 1. GENERAL TAXES FOR THE YEAR 1998, WHICH ARE LIENS, ARE NOT YET DUE AND PAYABLE. 2. LIENS AND ASSESSMENTS OF THE FOLLOWING DISTRICT AND THE RIGHTS AND POWERS THEREOF AS PROVIDED BY LAW. NO DELINQUENCIES APPEAR IN THE COUNTY RECORDER'S OFFICE. DISTRICT: FARMERS UNION DITCH COMPANY 3. ANY QUESTION THAT MAY ARISE DUE TO SHIFTING OR CHANGE IN THE COURSE OF THE RIVER OR CREEK HEREIN NAMED, OR DUE TO SAID RIVER OR CREEK HAVING CHANGED ITS COURSE. NAME OF RIVER/CREEK: BRESHERES LATERAL AFFECTS: LOTS 1 & 2, BLOCK 1 4. RIGHT OF THE STATE OF IDAHO IN AND TO THAT PORTION OF SAID PREMISES, IF ANY, LYING IN THE BED OR THE FORMER BED OF THE BRESHERES LATERAL. AFFECTS: LOTS 1 & 2, BLOCK 1 5. AGREEMENT EXECUTED BY AND BETWEEN THE PARTIES HEREIN NAMED UPON THE TERMS, CONDITIONS AND PROVISIONS THEREIN PROVIDED. BETWEEN: UNION DITCH COMPANY, LIMITED, A CORPORATION AND RALPH HOSELEY AND ANNA C. HOSELEY, HUSBAND AND WIFE DATED: MARCH 1, 1951 RECORDED: JUNE 7, 1951 INSTRUMENT NO.: _3186.64 PROVIDING: TO SUPPLY WATER AFFECTS: THE EAST HALF OF THE OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER, OF THE SOUTHEAST QUARTER OF SECTION 6, TOWNSHIP 4 NORTH, RANGE 1 EAST, BOISE MERIDIAN, ADA COUNTY, IDAHO. AFFECTS: ALL OF SUBDIVISION 4 A ROAD MAINTENANCE AGREEMENT EXECUTED BY AND BETWEEN THE PARTIES HEREIN NAMED UPON THE TERMS, CONDITIONS AND PROVISIONS THEREIN PROVIDED. BETWEEN: OWNERS OF LOT 2 AND LOT 3 DATED: SEPTEMBER 24, 1993 RECORDED: OCTOBER 12, 1993 INSTRUMENT NO.: 9384597 PROVIDING: THE PRIVATE ROAD OF NORTH HESSE LANE, ADA COUNTY, EAGLE, IDAHO WILL BE CO -OWNED BY OWNERS OF HESSE SUBDIVISION; LOT 2 AND LOT 3. OWNERS AGREE TO SPLIT THE COST OF MAINTENANCE OF NORTH HESSE LANE. 7. COVENANTS, CONDITIONS, RESTRICTIONS AND EASEMENTS AS SET FORTH ON SAID PLAT. END OF SCHEDULE B - PART I , ro. /1...rt.t A ,' - ' . ($..,..,"*"- • • 1 - . !:-:1-, r 1 .:Jr• • '. ' ''' • .. •' tr ,..11 , ', , , "k , f - • 1r, ,1„,. , " - ,. • 1,' ith;, fts; 'A." ...' i''„_ . - 11'4'.-• , . .141„ti, . • ;!-7,,kril,-.17,...o, ff, ) ,.;t1. , - - • .,-.... 1. ---0,, 1. ),,,'1 . ". . , _ .`:#1' ..s. 4.• •% ' ^ -. .° . — P"'F .rafikb ,_. -- 'M . -*.• -sit. 4-'4' • - -g '1V.I1 4. -* -,.. , ' • ...., f - ' f : IV '''..1•' 4 IP , Ir...."‘" •••• • _....... 1 44" :., * , , i , . v 1 't •It 1.74 .git ' ' • r° • City of Eagle Check Register - Transparency Version Page: 1 Check Issue Dates: 1/9/2016 - 1/25/2016 Jan 25, 2016 11:56AM Report Criteria: Report type: GL detail Bank.Bank account = "82007705" Check Check Invoice Invoice Invoice GL Invoice Check Issue Date Number Payee Sequence GL Account Account Title Amount Amount 19037 01/19/2016 19037 Eagle Industrial Center 01/19/2016 19037 Eagle Industrial Center Total 19037: 1 ch 16-0416-01-00 SHOP LEASE 1,863.00 2 ch 60-0434-50-00 SHOP LEASE 621.00 1,863.00 621.00 2,484.00 19038 01/19/2016 19038 Idaho Child Support Receipting 1 ch 16-0217-08-00 GARNISHMENTS 150.00 150.00 Total 19038: 150.00 19039 01/19/2016 19039 Key Bank - HSA 1 ch 16-0217-10-00 HSA CONTRIBUTION 385.00 385.00 01/19/2016 19039 Key Bank - HSA 2 ch 06-0217-10-00 HSA CONTRIBUTION 535.00 535.00 01/19/2016 19039 Key Bank - HSA 3 ch 13-0217-10-00 HSA CONTRIBUTION 100.00 100.00 01/19/2016 19039 Key Bank - HSA 4 ch 17-0217-10-00 HSA CONTRIBUTION 100.00 100.00 01/19/2016 19039 Key Bank - HSA 5 ch 09-0217-10-00 HSA CONTRIBUTION 100.00 100.00 Total 19039: 1,220.00 19041 01/25/2016 19041 AASLH 1 ch 07-0461-02-00 ASSOCIATION MEMBERSHIP 115.00 115.00 Total 19041: 115.00 19042 01/25/2016 19042 ACS -Advanced Control Systems 1 ch 60-0434-19-00 TELEPHONE & COMMUNICATIONS 2,500.00 2,500.00 Total 19042: 2,500.00 19043 01/25/2016 19043 Ada County Treasurer 1 ch 60-0434-58-01 RPRIMTNC PUMPS-WELLS-CHEMICA 6.57 6.57 Total 19043: 6.57 19044 01/25/2016 19044 Ada Emission Testing 1 ch 13-0417-01-00 MTNC-REPAIR VEHICLES 20.00 20.00 Total 19044: 20.00 19045 01/25/2016 19045 Alloway Commerical Lighting 01/25/2016 19045 Alloway Commerical Lighting Total 19045: 1 ch 15-0442-02-00 MAINT & REPAIR GROUNDS 1 ch 15-0444-02-00 MAINT & REPAIR GROUNDS 125.00 125.00 62.50 62.50 187.50 19046 01/25/2016 19046 Alloway Electric 1 ch 15-0442-02-00 MAINT & REPAIR GROUNDS 212.01 212.01 Total 19046: 212.01 19047 01/25/2016 19047 Alsco 1 ch 15-0442-03-00 CUSTODIAL SERVICES 77.00 77.00 City of Eagle Check Register - Transparency Version Page: 2 Check Issue Dates: 1/9/2016 -112512016 Jan 25, 2016 11:56AM Check Check Issue Date Number Total 19047: Payee 19048 01/25/2016 19048 Analytical Laboratories, Inc. 01/25/2016 19048 Analytical Laboratories, Inc. Total 19048: 19049 01/25/2016 19049 Arcadia Publishing Total 19049: 18050 01/252016 19050 AutoSort Total 19050: 19051 01/25/2016 19051 Baldwin & Associates. Inc. 01/25/2016 19051 Baldwin & Associates. Inc. Total 19051: 19052 01/25/2016 19052 Billing Document Specialists Total 19052: 19053 0125/2016 19053 Boise Office Equipment 01/25/2016 19053 Boise Office Equipment Total 19053: 19054 01/25/2016 19054 Broadcast Music, Inc. Total 19054: 19055 01/25/2016 01/25/2016 0125/2016 0125/2016 19055 CDW Govemment Inc. 19055 CDW Govemment Inc. 19055 CDW Govemment Inc. 19055 CDW Govemment Inc. Total 19055: 19056 01/25/2016 19056 CompuNet, Inc. Total 19056: Invoice Invoice Sequence GL Account Invoice GL Account Title 1 ch 60-0435-56-00 TESTING -WKLY. MO, QTR, ANNUAL 1 ch 60-0435-56-00 TESTING -WKLY. MO, OTR, ANNUAL 1 ch 07-0462-73-00 EAGLE BOOK-ARCADIA PUBLISHING 1 ch 16-0413-06-00 PRINTING. DUPLICATION. PUBLISH 1 ch 01-0413-05-00 OFFICE EXPENSES 1 ch 01-0413-05-00 OFFICE EXPENSES 1 ch 60-0434-47-00 BILLING SERVICES 1 ch 01-0413-23-00 Mtnc-Repair Equipment 1 ch 01-0413-23-00 Mtnc-Repair Equipment 1 ch 16-0413-29-00 PUBLIC RELATIONS 1 ch 1 ch 1 ch 1 ch 01-0416-35-00 OPERATIONAL RESERVE 01-0416-35-00 OPERATIONAL RESERVE 01-0465-03-00 CAPITAL EXPEND/CITY HALL EQUIP 01-0465-03-00 CAPITAL EXPEND/CITY HALL EQUIP 1 ch 01-0465-19-00 IT HARDWARE REPLACEMENT Invoice Amount Check Amount 77.00 100.00 100.00 52.00 52.00 152.00 299.37 299.37 299.37 2,230.96 2,230.96 2,230.96 47.23 47.23 100.13 100.13 147.36 1,088.55 1,088.55 1,088.55 21.00 21.00 191.36 191.36 212.36 302.40 302.40 302.40 196.50 196.50 246.72 246.72 1,458.69 1,458.69 68.70 68.70 1,970.61 1,676.20 1,676.20 1,676.20 19057 01/25/2016 19057 Danielle Price -Lucas Dougherty 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 67.78 67.78 City of Eagle Check Register - Transparency Version Page: 3 Check Issue Dates: 1/9/2016 -112512016 Jan 25. 2016 11:56AM Check Check Invoice Invoice Invoice GL Invoice Check Issue Date Number Payee Sequence GL Account Account Title Amount Amount Total 19057: 67.78 19058 01/25/2016 19058 De Lage Landen Financial Svc 1 ch 01-0416-24-00 EQUIPMENT LEASING Total 19058: 19059 01/25/2016 19059 Drugfree Idaho 01/25/2016 19059 Drugfree Idaho Total 19059: 1,306.85 1,306.85 1,306.85 1 ch 06-0217-07-00 LIBRARY HEALTH INSURANCE 41.37 2 ch 01-0217-07-00 GEN ADMIN HEALTH INSURANCE 41.37 41.37 41.37 82.74 19060 01/25/2016 19060 Eagle Chamber Of Commerce 1 ch 01-0413-14-00 PROFESSIONAL DUES 149.00 149.00 Total 19060: 149.00 19061 01/25/2016 19061 Eagle Equity Fund 1 ch 99-0107-00-00 CASH CLEARING -UTILITY BILLING 13.03 13.03 Total 19061: 13.03 19062 01/2512016 19062 Eagle Performing Arts Center 1 ch 17-0423-03-00 FACILITY RENTAL 150.00 150.00 Total 19062: 150.00 19063 01125/2016 19063 Eagle Water Co. 01/25/2016 19063 Eagle Water Co. 01/25/2016 19063 Eagle Water Co. 01/25/2016 19063 Eagle Water Co. 01/25/2016 19063 Eagle Water Co. 01/25/2016 19063 Eagle Water Co. 01/25/2016 19063 Eagle Water Co. Total 19063: 1 ch 15-0452-06-01 WATER 1 ch 15-0452-06-01 WATER 1 ch 01-0413-16-00 UTILITIES/NEW CITY HALL 1 ch 15-0449-06-01 WATER 1 ch 15-0449-06-01 WATER 1 ch 15-0445-05-00 UTILITIES 1 ch 15-0454-06-01 WATER 107.60 107.60 80.72 107.60 107.60 16.50 40.18 107.60 107.60 80.72 107.60 107.60 16.50 40.18 567.80 19064 01/25/2016 19064 Electra Jones 1 ch 16-0413-27-00 REFUNDS -PARK RESERVATIONS 92.00 92.00 Total 19064: 92.00 19065 01/25/2016 19065 Extreme Electric 1 ch 13-0413-29-05 ELECTRICAL PERMIT REFUND 65.00 65.00 Total 19065: 65.00 19066 01/25/2016 19066 HD Supply Waterworks, LTD 1 ch 60-0434-58-00 RPRMITNC-LINES-METERS-ETC 286.20 286.20 Total 19066: 286.20 19067 01/25/2016 19067 Holladay Engineering Co. 1 ch 01-0416-07-00 CITY ENGINEERING 35.00 35.00 City of Eagle Check Register - Transparency Version Page: 4 Check Check Issue Date Number 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 19067 19067 19067 19067 19067 19067 19067 19067 19067 19067 19067 19067 19067 Total 19067: Payee Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. 19068 01/25/2016 19068 I DAB O Total 19068: 19069 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 01/25/2016 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr 19069 Idaho Power Co. -Processing Ctr Total 19069: 19070 01/25/2016 19070 Idaho Recreation & Park Assoc. Total 19070: 19071 01/25/2016 19071 Idaho Rural Water Assoc. Total 19071: 19072 01/25/2016 19072 Idaho Sporting Goods Total 19072: Check Issue Dates: 1/9/2016 -1/25/2016 Jan 25, 2016 11:57AM Invoice Invoice Sequence GL Account 1 ch 60-0434-42-00 1 ch 01-0416-07-04 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 Invoice GL Account Title WATER/ENGINEERING Park/Rec Engineering Fees ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG 1 ch 13-0413-12-00 PERSONNEL TRAINING 1 1 1 1 1 1 1 1 1 1 2 1 1 1 ch ch ch ch ch ch ch ch ch ch ch ch ch ch ch ch 15-0449-06-02 15-0454-06-02 15-0455-06-02 60-0434-60-00 60-0434-60-00 15-0441-06-00 15-0455-06-02 60-0434-60-00 15-0452-06-02 15-0455-06-02 15-0455-06-02 15-0460-02-00 60-0434-50-01 15-0455-06-02 60-0434-60-00 15-0441-06-00 ELECTRICAL ELECTRICAL ELECTRICAL POWER POWER STREET LIGHTS -UTILITIES ELECTRICAL POWER ELECTRICAL ELECTRICAL ELECTRICAL UTILITIES SHOP UTILITIES ELECTRICAL POWER STREET LIGHTS -UTILITIES 1 ch 16-0413-14-00 PROFESSIONAL DUES 1 ch 60-0434-22-00 TRAVEL-MTNGS-EDUCATION 1 ch 01-0413-05-00 OFFICE EXPENSES Invoice Amount 315.00 665.00 450.00 532.50 567.50 140.00 1,452.50 324.00 827.50 4,130.00 1,700.00 2,607.00 2,744.00 Check Amount 315.00 665.00 450.00 532.50 567.50 140.00 1,452.50 324.00 827.50 4,130.00 1,700.00 2,607.00 2,744.00 16,490.00 550.00 550.00 550.00 852.23 8.69 9.47 1,090.95 149.61 60.97 13.89 553.50 235.15 5.85 5.25 85.89 42.94 5.30 959.01 221.20 852.23 8.69 9.47 1,090.95 149.61 60.97 13.89 553.50 235.15 5.85 5.25 85.89 42.94 5.30 959.01 221.20 4,299.90 200.00 200.00 200.00 110.00 110.00 110.00 6.65 6.65 6.65 City of Eagle Check Register - Transparency Version Page: 5 Check Check Issue Date Number 19073 01/25/2016 01/25/2016 01/25/2016 01/25/2016 Payee 19073 Intermountain Gas Company 19073 Intermountain Gas Company 19073 Intermountain Gas Company 19073 Intermountain Gas Company Total 19073: 19074 01/25/2016 19074 Intemational Code Council Inc 01/25/2016 19074 International Code Council Inc Total 19074: 19075 01/25/2016 19075 Jiffylube Accounting Office Total 19075: 19076 01/25/2016 19076 01/25/2016 19076 01/25/2016 19076 01/25/2016 19076 01/25/2016 19076 01/25/2016 19076 01/25/2016 19076 01/25/2016 19076 Total 19076: K&T Maintenance K&T Maintenance K&T Maintenance K&T Maintenance K&T Maintenance K&T Maintenance K&T Maintenance K&T Maintenance 19077 01/25/2016 19077 Kellie Rekow Total 19077: 19078 01/25/2016 19078 Kyle Weeks Total 19078: 19079 01/25/2016 19079 M2 Automation & Control Sery Total 19079: 19080 01/25/2016 19080 MCCI 01/25/2016 19080 MCCI Total 19080: Check Issue Dates: 1/9/2016 - 1/25/2016 Jan 25, 2016 11:57AM Invoice Invoice Sequence GL Account 1 ch 1 ch 1 ch 2 ch Invoice GL Account Title 01-0413-16-00 UTILITIES/NEW CITY HALL 15-0445-05-00 UTILITIES 15-0460-02-00 UTILITIES 60-0434-50-01 SHOP UTILITIES 1 ch 13-0413-28-00 RESOURCE MATERIALS 1 ch 13-0413-28-00 RESOURCE MATERIALS 1 ch 13-0417-01-00 MTNC-REPAIR VEHICLES 1 ch 15-0442-03-00 1 ch 15-0445-03-00 1 ch 15-0444-03-00 1 ch 15-0443-03-00 1 ch 15-0445-03-00 1 ch 15-0444-03-00 1 ch 15-0443-03-00 1 ch 15-0442-03-00 CUSTODIAL SERVICES CUSTODIAL SERVICES CUSTODIAL SERVICES CUSTORIAL SERVICES CUSTODIAL SERVICES CUSTODIAL SERVICES CUSTORIAL SERVICES CUSTODIAL SERVICES 1 ch 60-0434-26-00 Tools & Equipment 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 15-0442-01-00 MAINTENANCE & REPAIR 1 ch 01-0414-03-00 MAINTENANCE AGREEMENT/CONTR 2 ch 01-0465-18-00 SOFTWARE PURCHASE 19081 01/25/2016 19081 Mountain West Commercial Divin 1 ch 60-0434-58-01 RPR/MTNC PUMPS-WELLS-CHEMICA Total 19081: Invoice Check Amount Amount 1,251.43 147.42 264.24 132.12 1,251.43 147.42 264.24 132.12 1,795.21 86.00 86.00 365.00 365.00 451.00 58.66 58.66 58.66 1,245.00 61.20 1,710.00 920.00 61.20 1,710.00 920.00 1,245.00 7,872.40 25.35 25.35 25.35 30.82 30.82 30.82 413.50 413.50 413.50 951.49 951.49 9,275.00 10,226.49 800.00 800.00 800.00 1,245.00 61.20 1,710.00 920.00 61.20 1,710.00 920.00 1,245.00 9,275.00 City of Eagle Check Register - Transparency Version Page: 6 Check Check Issue Date Number 19082 01/25/2016 19082 Norco Inc Total 19082: 19083 01/25/2016 19083 Oxarc, Inc. Total 19083: Payee 19084 01/25/2016 19084 Peak Alarm Company Total 19084: 19085 01/25/2016 19085 Quest CPAs, P.C. Total 19085: 19086 01/25/2016 19086 01/25/2016 19086 01/25/2016 19086 01/25/2016 19086 01/25/2016 19086 01/25/2016 19086 01/25/2016 19086 Total 19086: Republic Services #884 Republic Services #884 Republic Services #884 Republic Services #884 Republic Services #884 Republic Services #884 Republic Services #884 19087 01/25/2016 19087 Samantha and Gehren Taggart Total 19087: 19088 01/25/2016 19088 Shred -it - USA Total 19088: 19089 01/25/2016 01/25/2016 01/25/2016 01/25/2016 19089 Staples Credit Plan 19089 Staples Credit Plan 19089 Staples Credit Plan 19089 Staples Credit Plan Total 19089: 19090 01/25/2016 19090 Star Construction, LLC Total 19090: 19091 01/25/2016 19091 Stephanie Balzarini Check Issue Dates: 1/9/2016 - 1/25/2016 Jan 25, 2016 11:57AM Invoice Invoice Sequence GL Account Invoice GL Account Title 1 ch 16-0437-20-00 GEN MTNC PARKS -PATHWAYS 1 ch 60-0434-59-00 CHEMICALS 1 ch 15-0416-07-00 ALARM MONIOTRING AGREEMENT 1 ch 01-0416-08-00 CITY AUDITOR 1 ch 01-0413-16-00 1 ch 16-0415-01-00 1 ch 15-0454-06-04 1 ch 16-0415-01-00 1 ch 15-0445-05-00 1 ch 15-0449-06-04 2 ch 15-0452-06-04 UTILITIES/NEW CITY HALL AWIN MGMT (BFI) ED/ADD SRVS GARBAGE AWIN MGMT (BFI) ED/ADD SRVS UTILITIES GARBAGE GARBAGE 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 01-0413-05-00 OFFICE EXPENSES 1 ch 1 ch 1 ch 1 ch 06-0461-31-00 LIBRARY/OFFICE SUPPLIES 06-0461-31-00 LIBRARY/OFFICE SUPPLIES 06-0461-31-00 LIBRARY/OFFICE SUPPLIES 07-0462-31-00 OFFICE SUPPLIES 1 ch 60-0434-43-01 CONTRACT SERVICES REPAIR 1 ch 99-0107-00-00 CASH CLEARING -UTILITY BILLING Invoice Check Amount Amount 12.51 12.51 12.51 264.28 264.28 264.28 65.00 65.00 65.00 8,475.00 8,475.00 8,475.00 163.71 163.71 17.18 17.18 91.73 91.73 411.12 411.12 79.78 79.78 106.84 106.84 106.84 106.84 75.00 86.90 977.20 75.00 75.00 86.90 86.90 178.76 178.76 3.07 3.07 16.99 16.99 18.65 18.65 217.47 9,826.05 9,826.05 9,826.05 7.43 7.43 City of Eagle Check Register - Transparency Version Page: 7 Check Issue Dates: 1/9/2016 - 1/25/2016 Jan 25, 2016 11:57AM Check Check Invoice Invoice Invoice GL Invoice Check Issue Date Number Payee Sequence GL Account Account Title Amount Amount Total 19091: 7.43 19092 01/25/2016 19092 The Storytellers 01/25/2016 19092 The Storytellers Total 19092: 19093 01/25/2016 19093 Treasure Valley Coffee 01/25/2016 19093 Treasure Valley Coffee 01/25/2016 19093 Treasure Valley Coffee Total 18093: 19094 01/25/2016 19094 T-Zers Shirt Shop Inc. Total 19094: 19095 01/25/2016 19095 Valley Times Total 19095: 19096 01/25/2016 19096 ValleyRide Total 19096: 19097 01/25/2016 19097 Zayo Group, LLC Total 19097: Grand Totals: Dated: Mayor. City Council: 1 ch 01-0416-35-00 OPERATIONAL RESERVE 100.00 100.00 1 ch 01-0416-35-00 OPERATIONAL RESERVE 200.00 200.00 300.00 1 ch 01-0413-05-00 OFFICE EXPENSES 75.00 75.00 1 ch 01-0413-05-00 OFFICE EXPENSES 140.13 140.13 1 ch 01-0413-05-00 OFFICE EXPENSES 75.00 75.00 290.13 1 ch 01-0422-05-00 MAYOR'S YOUTH ACTION COUNCIL 397.50 397.50 397.50 1 ch 14-0413-08-00 LEGAL ADS & PUBLICATIONS 295.20 295.20 295.20 1 ch 17-0423-04-00 TRANSPORTATION SERVICES 33.00 33.00 33.00 1 ch 01-0414-02-00 INTERNET SERVICES 776.11 776.11 776.11 83,261.05 City of Eagle Check Register - Transparency Version Page: 8 Check issue Dates: 1/9/2016 -1/25/2016 Jan 25, 2016 11:57AM Report Criteria: Report type: GL detail Bank.Bank account = "82007705" 1/26/2016 EAGLE COMPREHENSIVE PLAN SCOPE OF WORT( REQUEST Staff Recommendation January 26, 2016 Staff is requesting City Council approval of the draft Scope of work for the 2017 Comprehensive Plan Update including: Overall Scope of Work Project Timeline Outline for Consultant Scopes of Work/RFP Adoption of Resolution 16-02 establishing the Comprehensive Plan Steering Committee 1 OCTOBER 13, 2015 REVIEW COMMITTEE RECOMMENDATION Four part recommendation to the Eagle City Council: The City of Eagle undertake a comprehensive plan revision process to bring the document current with existing conditions and ensure all chapters are written from the same timeline and perspective. Based on community input and comments received, the committee recommends that the City's efforts include: Establish a scope of work and engage consultants and experts for assistance in the preparation of specific chapters and sections of the plan; Establish a citizen/land owner steering committee (similar to the composition of the Comprehensive Plan Review Committee) to guide and review the efforts of the consultants and staff; and Establish a full public participation plan/process to ensure a continuation of the open and consistent communication with Eagle's citizenry. REVIEW COMMITTEE RECOMMENDATION All maps, tables and illustrations need to be updated to ensure they are accurate and consistent with the plan; Begin the process of implementing the City's comprehensive plan. Implementation should focus on establishing annual goals and funding of projects that are important to the community including: Code to implement the Downtown subarea, Review of the existing code for revision, Roadway Connectivity Master Plan, Establishing parks in the western area. October 13, 2015 - City Council Motion: Staff is to prepare a scope of work and cost estimate for a comprehensive plan amendment process consistent with these recommendations 1/26/2016 2 STAFF'S RECOMMENDED APPROACH: Through the RFP process, engage the professional consultant community for assistance with the development of Economic Development & Transportation Plans. Staff will draft updates/revise all other chapters. Steering Committee will be utilized for chapter reviews and public outreach. All public outreach will be coordinated and conducted by the City staff. Public outreach will be integrated into all phases of the project. DRAFT SCOPE OF WORK: 4 PHASES tllCti:nawlw) YAIS al•ttntr L.tltw tr•Ni *Newt, .10:fed w•li W Priet•117 Iv* on•lMayO Ltta. ip.MM.davoloni].L7.RL11 111,113. ot. idl • Ndt+T'[ t•d7+*NMT <kwrY!•• nrww rkn *non on"we akan dart. p.• 104.1w 41 %arLLW MGP: ntna. L -,<*S NIAM ter•Mtw.fmwltntelf oron.ic toorkClw. an Tr.npatgm plan ee•ond Ow." Y� Si & W t. d0.aoelo6tl4N•r npolUt tentd w1+111 toedr•ct plaL7; lS ml•GMt N11•r CNotrlo • •••••• oda to 6" • •t•re saftcit, t7 try cowards..n.,toc.n••ni tnaet • Nat Mk loc•IOok•ratt•1•tlpm• te<.Ma.bbWak) 1•C Ytltl• rt.•. turt•ut»pun+ • td6Gt Ne1coW7W� And Ytn•t.,Mputs open 1w1•Sro00i1f0»1•4.ruty 7cculat n took /AO eoltcps ftllV dUy.;a4tut) • ••••••tor•w•ronw PM><l (l wWllS VoslaarostAlliontdc • 'N.3 Mat IwMWevr.irtee MIand pr.keen • hbteA 9Mnl,.r r 'Ord N.OttWnrofe73nd Uytalwl • mot.ya Yeo d.! (a naiNw4W+• 41'..1.,F awm•,t1,0 gNrnp<tM plan MwtY Mm:M dr, 1/26/2016 3 fneina:ameine.Rec 22nl24tnent Peoalai,ml. aowm i 2u;1dP4t Collets dimly Matte Plans. ,.amulctnl 22F 5.4.4cn Slee, i 2.emrytv.42e2nt .2. Oevtlopmentof Man Comn.mr 4.12.400 Cm,wunl SwNce/Oelivoable P1,40 mmlcl ln/l4mmta4Pn 014010 eeemmmmmemmem SCHEDULE: 18 -MONTHS Estimated Adoption: July/August 2017 Activity Phase 1 Intepaten el all Chaptm Commerce - Board L Cama ttron Renew Public Outreach Reulaw Com .nli 8 Refine iwnut i Publish re0ir•Oralt pawler Conon. para Public lxantg Cycle PHASE 1: (3 -MONTHS) FMAM AM J 1 A S O N D 1 F M A M 1 1 A S OND J FMAM A M 1 1 A Phase 1: ! Data and Population Updates_ • Staff will develop new build out, population and growth forecast•i based on historic and COMPA ,S projections City Council Review and comment • Staff will coordinate with supporting agencies to collect and resea•ch existing (and timing of amendments to; master plan Consultant Selection and Contract • Create RFP/REO documents for the Transportation and Eccnomic Development Chapter Coordinate planning options with ACHD. CID and COMPASS Coordinate Economic Development planning with Eagle Chamber & Council identified trade groups • Complete consultant selection and contracting, • Establish timeline/work schedule to ensure integration with the City processes. Create Steering Committee • Similar makeup of the Comprehensive Pian Review Committee • Prepare a resolution for Council approval establishing the Committee and the roles and responsibilities, • Recruit members for the committee Use Newspaper ad, mailings, on-line fact sheets, community recommendations to establish the committee 1/26/2016 4 PHASE 1: (3 -MONTHS) Activity Phase 1 Steering Committee Res & Recruitment Population, Growth & Suildout Collect Agency Master Plans Consultant Scoping & Selection Steering Committee Appointment F MA M PHASE 2: (9 -MONTHS) MONTH eee 10 m®®mmmmmm Phase 2: (9 months) Staff & Committee Review • Initial workshop on Scope of work and Phase 1 & 2 • Staff amendments & Committee review of Chapters 1,2, 6, 7, 9, & 11 • Rural Sub -area draft - including public outreach • Committee Review with agencies on integration of master plans (Chapter 4) • Potential public outreach by Committee Consultant Deliverables and Committee Integration • Committee & Consultant Review of Economic Development and Transportation Plan • Review of Chapters 10. 12 & 13 with deliverables and other updates based on final contract 1/26/2016 5 PHASE 2: (9 -MONTHS) Activity Development of Plan Committee Meetings Consultant Services/Deliverables Development of Implementation Chapter MONTH 1111111111111111111 10 AMJ J A SONDJ PHASE 3: (5 -MONTHS) Phase 3: (5 months) Public Outreach • Refine edits to drafts • Present draft plan to City Committees, Commission & Boards • Work with local papers and magazine to create a trivia/quick fact article series to promote the process • Conduct Public outreach o Find altematives to public open houses to engage the larger City Population o Goal: 2,400 participants (1% of City Population) • Review comments and refine • Publish Hearing Schedule Pubic Outreach Goal = 133 people per month over the project. Review process included 355 participant. 1/26/2016 6 PHASE 3: (5 -MONTHS) Activity Integration of all Chapters Committee, Board & Commission Review Public Outreach Review Comments & Refine Format & Publish Hearing Draft MONTH eee 10 m®®m®m®151111 FMAMJ J A S O N D J F M A M Public will be actively engaged 14 of the 18 month process PHASE 4: (3 -MONTHS) Phase 4: (3 months) pevelopment of Final Plan • Seek final review from agencies and service providers • Present plan for review and consideration to P&Z and City Council • Establish action plan for implementation — Capital improvements to implement the plan separate from the ] actual plan. 1/26/2016 7 MONTH eee tom®®m®mmmm PHASE 4: (3 -MONTHS) Activity Agency Comment Period Public Hearing Cycle Incorporate Final Changes A M 1 ESTIMATED PROJECT COST: $75,000 J A Project Cost Estimates: • Estimated for the entire project (1 8-months)including public hearings for adoption •Staff/City coordination and implementation all public participation/outreach • 2 Consultant Contracts — Economic Development & Transportation • Complete reformat of the plan including technical editing and printing Note: • Estimate does not include Cost of Planning Staff time. Staff Time is estimated at 1.5 FTE over the project timeline. • Estimate does not include any review/ participation by City engineer or City Attorney 1/26/2016 8 MAJOR PROJECT COSTS: Contract Consultants: (Phase 1 & 2) $ 50,000 Transportation & Circulation Plan: Economic Development Plan: Subject to RFP process - Costs are estimates Highlighted Text: Request to the Eagle URA for cost sharing MAJOR PROJECT COSTS (coNT.): See Draft Scope of Work See Draft Scope of Work Public Participation: (On-going) $13,000 Long Term webpage presence on City website or a project specific webpage with Zink from City Site: (TBD) Committee selection: • Notices in local media (5500/printing) Committee/Public Participation• • "Do you know" series in the local media (negotiable) • Open House/Postcard mailing at all 83616 addresses (`S3,000) • On-line survey (`5800 for yearly contract) • Community Engagement ($2,000) Public Outreach/Participation • Postcard mailing to 83616 (-$3000) • Newspaper advertisements ($500/printing) • Community Open House and Outreach (52,000) • On-line public comment (see online survey) • Saturday Market/Trails Plan - TBD based on timing Potential cooperative community outreach Highlighted Text: Request to the Eagle URA for cost sharing 1/26/2016 9 MAJOR PROJECT COSTS (CONT.): Mapping/Technical Editing: (On-going) $5,000 Updating of all City Comprehensive Plan maps: Purchasing of data/aerial photography for base mapping: ($4,000) ($1,000) Public Hearing: (Phase 4) Notices to local newspapers Postcard mailing to 83616 ($soo) ("$3000) iFinal EditingandProductlon: (Phase 3 & 41 53.500 Technical Editing: Printing and Punlicatiorr Highlighted Text: Request to the Eagle URA for cost sharing CONSULTANT SCOPES OF WORK (5t,5nr.i) (51,0001 rrmiriwrwww.1 i I 1/26/2016 10 CONSULTANT SCOPES OF WORK *Approval will allow staff to finalize and release the RFPs for Economic Development & Transportation Plans ,Both RFPs require: Require the plan to address a 20 -year planning horizon (through 2037); Be connected and relate to the Land Use, Public Utilities/Facilitates, Environmental, and Transportation elements of the plan; Establish a process for evaluation and update at least every 10 years; and Establish a timeline that accounts for review and comment by City Staff and the Comprehensive Plan Steering Committee (including public review during Phase 3 of the Comprehensive Plan Scope of Work) and integration of information into other chapters of the plan as needed. ECONOMIC DEVELOPMENT Goal: To draft and adopt an updated and relevant Economic Development Chapter for inclusion in the City's Comprehensive Plan that will enable the City to connect with, recruit, and retain businesses and industries that complement the City of Eagle, its demographics, and quality of life. Deliverables $20,000 oEa; glennDocsentor,on and onolysis of existing conditions and opportunities specific to the City of b) A compilation of goals, policies, oblect,ves, mops and progroms to promote the stob,hzot,on, retention or expons,on, of the economic base and quality employment opportunities in the loco) governmental unit, including on onolyris of the lobo, force and economic base of the local governmental unit. c; The final product shall assess cotegones or particular Types of nese uses, businesses, and industries that may be desired and/or feasible for the City to pursue bused on location, demographics ond market, including directives on business onraction, retention, and expansion dJ The final product shall ossess the local governmental unit's strengths and weaknesses with respect to ottrocting and regaining businesses and industries. e) The final product shall designate an odequote number of sites for such businesses and industries for inclusion into the Land Use Chapter of the comprehensive pion. Speof,colly oddressing the role and uses that ore most tunable for Downtown Eagle versus exterior locations f) The final product shall also evoluote and promote the protection/use of environmentally sensitive/comominated sites within the City g) The final product shall also identify county, regional and state economic development programs Thor apply to the local governmental unit h) The final product sholl include tosks, measures and timelines for the implementation of the goals and ob ect,vcs and define the roles, r esponsiblhties, and resources within the orgomzahon io, implementation 1/26/2016 11 TRANSPORTATION $30,000 Goal: To draft and adopt an updated and Eagle specific Transportation and Circulation Chapter for inclusion in the City's Comprehensive Plan that will promote circulation and connectivity within the City without sacrificing the community character and unique community design. The plan shall include specific projects, policies, and standards for improvements to be completed by the City, ITD, the Highway District, and the development community. FY COST ESTIMATES FY2016: Budgeted: Estimate: • Consultant Contracts • Public Participation • Mapping: Detiverobles: a) Doo,memation and analysis of existing conditions and opportunities specific to the City of Eagle. h) A compilation of comprehensive pion goofs, policies, objectives, mops and programs to promote local circulation, community connectivity, and enhances/preserves the quality of life of the City s residems c) Identify regionally significant roadways and transit corridors. d) Identify new roodway connections and transportation projects that will increase circulation within the City, including cross sections ond Fwding options el The final product shall ossess existing roodwoy cross-sections and design standards used within the City including pedestrian and bike foainies, berming, number of lanes and street trees and establish typical cross sections by rood type and by potential project 1) Identify which loco) governmental unit hos authority to permit and construct the improvements and process to get the improvements recognized and integrated into ACHD's and ITD s plonning documents g) The final product shall include maps and diagrams for 011 improvements and o sequencing /timing for improvements in the short term II -5 years), mid-term (5-10 years), and long-term (10+ years) h) The final product shall also evaluote and promote the protection of environmentally sensitive areas within the City. i) The final product shall Include tasks, measures and timelines for the implementation of the gools and objectives and define the roles, responsibilities, and resources within the organization for implementation S50,000 $7,000 $2,000 Estimated Additional Funding: $9,000* $50,000 $59,000 FY2017: Budget Request: $16,000 "Staff has met with the URA President and on Feb. 2, 2016, URA will consider a cost share proposal to fund portion of the Economic Development Contract and Public Participation 1/26/2016 12 RESOLUTION 16-02: COMPREHENSIVE PLAN STEERING COMMITTEE Committee structure is consistent with the format used fo the Review Committee in Summer of 2015. 3 Basic Components: • City Committees, Commissions & Boards • Citizen Representatives • Agency/Ex-officio Member CITY COMMITTEES, COMMISSIONS, & BOARDS Representatives from the existing City committees, commissions and boards shall be nominated from the membership of the applicable committee: • City Council; • Planning and Zoning Commission; • Design Review Board; • Parks and Pathways Development Commission; • Historic Preservation Commission; • Arts Commission; • Library Board; and • Transportation Committee. 1/26/2016 13 CITIZEN REPRESENTATIVES The membership is to "represent a cross section of the community and property owners with a vested interest in how the community develops.' Specifically, the Committee was to ensure a broad and equal representation of the City's Comprehensive Planning area and be selected based upon: Geographic and Spatial Distribution: Representatives from throughout the city and comprehensive planning area (ideally one from each existing planning subarea); Coin unit In'. of •.'er,ent: Individuals who, through current contacts, have the ability to share and interact with various community organizations and the citizenry at large; Tenure, Length of Residency: Both long-term and newer residents, people who can bring a variety of perspectives on how the city is planned; Connection to the Business Community: Connection to city employers both within downtown and the city as a whole; Youth: A student representative age 13 to 20 years old. (unfilled position) Review Committee: Preference may be given to members of the Comprehensive Plan Review Committee who wish to continue to work with the City on the Comprehensive Plan and can provide a good understanding of the Comprehensive Plan Review Committee's recommendation. TECHNICAL COMMITTEE To ensure that all interests are represented in the review, an ex -officio technical committee will provide data, background, and professional guidance to the Comprehensive Plan Steering Committee. The ex -officio members shall be nominated by their agency and will not count toward the 21 community member maximum in Section 3. The technical committee will include the following agencies, if they choose to participate: West Ada School District; Ada County Highway District; Idaho Power; Eagle Sewer District; COMPASS; Ada County; Eagle Fire; and Idaho Transportation Department * Additional public agencies may be added as deemed appropriate and approved by the Mayor. 1/26/2016 14 Aft +` *0 *0 rTt rTfr Where's er haira 1/26/2016 don't know , should we ask? ' #1‘ ‘4•1‘,* QUESTIONS Thank you! 15