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Findings - DR - 2021 - DR-27-21 - Eastfield Sub Ls BEFORE THE EAGLE DESIGN REVIEW BOARD IN THE MATTER OF AN APPLICATION FOR A ) DESIGN REVIEW FOR THE COMMON AREA ) LANDSCAPING WITHIN EASTFIELD ) SUBDIVISION FOR DYLAN SCHNEIDER ) FINDINGS OF FACT AND CONCLUSIONS OF LAW CASE NUMBER DR-27-21 The above-entitled design review application came before the Eagle Design Review Board for their action on May 27, 2021. The Board continued this item to June 10, 2021, and made their decision at that time. The Eagle Design Review Board having heard and taken oral and written testimony, and having duly considered the matter,makes the following Findings of Fact and Conclusions of Law; FINDINGS OF FACT: A. PROJECT SUMMARY: Dylan Schneider, represented by Craig Brasher with Ally Structural Consulting, LLC, is requesting design review approval for the common area landscaping within Eastfield Subdivision. The 4.58-acre site is located on the northwest corner of East Hill Road and North Edgewood Lane at 200 North Edgewood Lane. B. APPLICATION SUBMITTAL: The City of Eagle received the application for this item on April 22,2021. C. NOTICE OF AGENCIES' REVIEW: Requests for agencies'reviews were transmitted on April 27,2021,in accordance with the requirements of the Eagle City Code. D. HISTORY OF RELEVANT PREVIOUS ACTIONS: On January 6,2017,the City approved a lot line adjustment for Patrick&Karen Towne(LLA-04-16). On April 27,2021,the City Council approved a rezone from A-R(Agricultural-Residential)to R-7-DA (Residential with a development agreement [in lieu of a PUD]) and preliminary plat approvals for Eastfield Subdivision, a 32-lot (26-buildable, 1-existing, 5-common) residential subdivision (RZ-11- 20&PP-06-20). E. COMPANION APPLICATIONS: DR-28-21 (Single-family attached dwellings), DR-29-21 (sign). Page 1of17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Eastfield Sub LS drfdocx F. COMPREHENSIVE PLAN LAND USE MAP AND ZONING MAP DESIGNATIONS: COMP PLAN ZONING LAND USE DESIGNATION DESIGNATION Existing Compact Residential and A-R(Agricultural Single-family residence Scenic Corridor Overlay Residential) and agriculture Proposed No Change R-6-DA(Residential with Residential(attached Development Agreement [in townhomes) lieu of a PUD]) North of site Compact Residential R-1 (Residential Single-family residences South of site Compact Residential and R-4(Residential) Single-family residences Scenic Corridor Overlay East of site Compact Residential and A-R(Agricultural Single-family residences Scenic Corridor Overlay Residential)and R-3 (Residential) West of site Compact Residential and A-R(Agricultural Agriculture Scenic Corridor Overlay Residential) G. DESIGN REVIEW OVERLAY DISTRICT:Not in the DDA, TDA,CEDA, or DSDA. H. URBAN RENEWAL DISTRICT:No. I. EXISTING SITE CHARACTERISTICS: The site has been developed with curb, gutter, and sidewalk adjacent to East Hill Road as part of Hill Road extension project. There is an existing single-family dwelling on the site that will remain. J. SITE DATA: Total Acreage of Site—4.58-acres Total Number of Lots—32 Residential—27 [including 1-existing] Commercial-0 Industrial-0 Common- 5 Total Number of Units—30 Single-family-27 Duplex- Multi-family -0 Total Acreage of Any Out-Parcels—0 K. GENERAL SITE DESIGN FEATURES: Greenbelt/Pathway Areas and Landscape Screening: The preliminary plat,date stamped by the City on November 25,2020, shows a 35-foot wide landscape buffer area located along East Hill Road(collector).The applicant will be required to provide a 20-foot wide public access easement along the northern property line and New Dry Creek Canal. Page 2 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Eastfield Sub LS drfdocx Open Space: The open space will consist of five (5) common lots. The larger common lots will contain sidewalks along East Spartan Lane (Private) and providing access to the seven (7) of the residential lots located south of East Spartan Lane (Private). The common area located south of East Spartan Lane (Private) contains a covered picnic area with pedestrian connectivity or the sidewalk. Storm Drainage and Flood Control: Specific drainage system plans are to be submitted to the City Engineer for review and approval prior to the City Engineer signing the final plat. The plans are to show how swales, or drain piping, will be developed in the drainage easements. Also, the CC&R's are to contain clauses to be reviewed and approved by the City Engineer and City Attorney, requiring that lots be so graded that all runoff runs either over the curb,or to the drainage easement,and that no runoff shall cross any lot line onto another lot except within a drainage easement. Utility and Drainage Easements,and Underground Utilities: Plat note #6 of the preliminary plat, date stamped by the City on November 25, 2020, indicates the subdivision will have a 12-foot utility easement along the front, rear, and subdivision boundary. The plat note also identifies the interior side lot lines will have a 5-foot easement(as indicated). Fire Hydrants and Water Mains: The preliminary plat shows three(3)fire hydrants located within the subdivision. The hydrants should be installed and approved as required by the Eagle Fire Department. The proposed development is located within the Eagle Water Company water service area. On-site Septic System: The existing dwelling is currently served by a septic system. The preliminary plat,date stamped by the City on November 25, 2020, identifies the location of the existing septic with a label indicating the septic will be abandoned. Pressurized Irrigation: The development will contain a pressurized irrigation system which is supplied from the New Dry Creek Ditch Company. The applicant has provided a "Preliminary Pressure Irrigation Report" date stamped by the City on November 25,2020,to address the City of Eagle Pressure Irrigation Standards. Preservation of Existing Natural Features: Eagle City Code Section 9-3-8 (B) states that existing natural features which add value to residential development and enhance the attractiveness of the community (such as trees, watercourses, historic spots and similar irreplaceable assets) shall be preserved in the design of the subdivision. Preservation of Existing Historical Assets: Staff is not aware of any existing historical assets on the site. If any historical artifacts are discovered during excavation or development of the site, state law requires immediate notification to the state. L. BUILDING DESIGN FEATURES: Gazebo(10' 5") Roof: Aluminum(Montana Bronze) Columns: Cedar(Mocha Brown) M. LANDSCAPING DESIGN: Retention of Existing Trees and Preservation Methods: There are existing street trees adjacent to East Hill Road and existing trees adjacent to the existing single-family dwelling that will be protected and retained. Page 3 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Eastfield Sub LS drf.docx Tree Replacement Calculations:N/A Proposed Tree Mix(Species&Number): To be reviewed by the Design Review Board. Street Trees: There are existing street trees adjacent to East Hill Road.No street trees are proposed in front of the single-family attached dwellings. Maintenance Provisions and Proposed Irrigation Methods: Automatic irrigation required. Transition Zones:N/A Parking Lot Landscaping: a. Perimeter Landscaping: Perimeter landscaping is proposed around the perimeter of the guest parking spaces. b. Interior Landscaping: 0% interior landscaping is required, 17% is proposed. N. TRASH ENCLOSURES:N/A O. MECHANICAL UNITS: The applicant is proposing to use ground mounted mechanical units located adjacent to the single- family attached dwellings. The ground mounted mechanical units are proposed to be screened with landscaping. P. OUTDOOR LIGHTING: A streetlight light plan and detailed cutsheet showing the location,height,and wattage of the proposed streetlights has been received and complies with Eagle City Code Section 8-4-4-2. Q. SIGNAGE: No signs are proposed with this application. A separate design review application(DR-29-21)has been submitted for the approval of subdivision sign. R. PUBLIC SERVICES AVAILABLE: A preliminary approval letter from Eagle Fire Department has been received by the City. The site is located within the Eagle Water Company service area and within the boundaries of the Eagle Sewer District. S. PUBLIC USES PROPOSED:None. T. PUBLIC USES SHOWN ON FUTURE ACQUISITIONS MAP:No map currently exists. U. SPECIAL ON-SITE FEATURES: Areas of Critical Environmental Concern-none Evidence of Erosion-no Fish Habitat-no Floodplain-no Mature Trees—yes—all mature trees to remain Riparian Vegetation-no Steep Slopes-no Stream/Creek-no Unique Animal Life-unknown Unique Plant Life-unknown Unstable Soils-unknown Page 4 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Eastfield Sub LS drf.docx Wildlife Habitat-unknown V. SUMMARY OF REVIEW OF ENVIRONMENTAL ASSESSMENT PLAN(IF REQUIRED):Not required. W. AGENCY RESPONSES: The following agencies have responded, and their correspondence is attached to the staff report. Ada County Highway District Eagle Fire Department X. LETTERS FROM THE PUBLIC:None received to date. Y. EAGLE CITY CODE 8-2A-13(B)(1)&(2): Required Findings for Design Review: 1. City Findings: The City shall make findings which address the following: a. The ordinance and standards used in evaluating the application; b. The reasons for the approval or denial; c. The actions, if any,that the applicant could take to obtain approval. 2. General Standards For Design Review: The Zoning Administrator, Design Review Board, or City Council, whichever is applicable, shall review the particular facts and circumstances of each proposed design review in terms of the following standards and shall find adequate evidence showing that such design review at the proposed location: a. Will function in conformance with the applicable strategies of the Eagle Comprehensive Plan and is in accordance with the regulations of this Code; b. Is of a scale, intensity, and character that is in harmony with existing conforming and planned development in the vicinity of the site; c. Is designed with adequate off street parking facilities in such a way as to not interfere with ingress/egress to the site and will serve the intended use so as to not cause conflict with adjacent uses as anticipated within the zoning district; d. Will not interfere with the visual character, quality,or appearance of the surrounding area and the City, and where possible, enhance the continuity of thematically common architectural features; e. Will have facades, features, and other physical improvements that are designed as a whole, when viewed alone as well as in relationship to surrounding buildings and settings; f. Will not obstruct views and vistas as they pertain to the urban environment and in relation to artistic considerations; g. Will provide safe and convenient access to the property for both vehicles and pedestrians through patterned traffic circulation and connectivity to abutting development; h. Is in the interest of public health, safety, and general welfare promoting a pedestrian friendly and walkable environment in balance with protecting a viable commercial center in the area; and i. Will have signs, if proposed,that are harmonious with the architectural design of the building and the adjacent buildings,and will not cover or detract from desirable architectural features. Page 5 of 17 K.\Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Eastfield Sub LS drf docx THE DESIGN REVIEW BOARD RECEIVED AND REVIEWED THE FOLLOWING STAFF ANALYSIS PROVIDED WITHIN THE STAFF REPORT: A. COMPREHENSIVE PLAN PROVISIONS WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: The Comprehensive Plan Land Use Map (adopted November 15, 2017), designates this site as the following: Compact Residential Suitable for single family residential, row houses, duplex and four-plexes. Densities range from 4 units per acre to 8 units per acre. Scenic Corridor An Overlay designation that is intended to provide significant setbacks from major corridors and natural features through the city. These areas may require berming, enhanced landscaping, detached meandering pathways and appropriate signage controls. B. DEVELOPMENT AGREEMENT CONDITIONS OF DEVELOPMENT WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: 3.2 Owner will develop the Property subject to the conditions and limitations set forth in this Development Agreement. Further, Owner will submit such applications regarding floodplain development permit review, design review, preliminary and final plat reviews, and/or any conditional use permits, if applicable, and any other applicable applications as may be required by the Eagle City Code, which shall comply with the Eagle City Code, as it exists at the time such applications are made except as otherwise provided within this Agreement. 3.4 The conditions, covenants and restrictions for the Property shall contain at least the following: (b) A requirement for all fencing to be installed as shown on the Fencing Concept Plan(Exhibit D).All other fencing(i.e. dog-eared cedar fencing,chainlink)shall be prohibited. FfNC.i WC EASNIEZIT SUBDIVISION A PARCEL OP LAND LOCATED ATHtN THE.NW 1/4 OP THE SW I/4 SECTION T0. 7.4N.R1E.B.X EAGLE.ADA COUNTY,IDAHO mow ZOZO NUM ITO/Pt ' ''.:"-''' .‘.NSas, ,. ..74'' �� ',;� L i f fe�7'xl r . ),—.... .-- .''%. • 2024 $+EEMES Au.s111EE,''� OCT 2z Ryp m: t 11.IN Page 6 of 17 K:'Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Eastfield Sub LS drfdocx 3.5 The setbacks shall be as follows: Alley Load Front 10-feet Rear 5-feet Interior Side(common walls) 0-feet Exterior Side 5-feet Maximum Coverage: No Maximum Coverage 3.8 The single-family attached dwellings shall be constructed utilizing"Craftsman" style architecture. To assure compliance with this condition, the applicant shall create an architectural control committee(ACC)as a component of the development's CC&Rs.Provisions regarding the creation and operating procedures of the ACC shall be included in the CC&Rs, and shall be reviewed and approved by the City attorney prior to the approval of the first final plat. The submittal of the building permit application to the City for each building within the development shall be accompanied by an approval letter from the Architectural Control Committee. Building permit applications that do not have an approval letter attached will not be accepted. To assure compliance with the conditions of approval herein,the City reserves the right to deny, at its discretion, any building permit application that does not meet the design requirements as may be stipulated by the Eagle Design Review Board and Eagle City Council. 3.9 The applicant shall submit a design review application showing at a minimum: 1) proposed development signage, 2) planting details within the proposed and required landscape islands and all common areas throughout the development,3)landscape screening details and buffering for the residential units adjacent to East Hill Road, 4) elevation plans for all proposed common area structures and irrigation pump house (if proposed), 5) landscape screening details of the irrigation pump house(if proposed),and 6)useable amenities such as picnic tables,covered shelters,benches, playground equipment, gazebos, and/or similar amenities. The design review application shall be reviewed and approved by the Eagle Design Review Board and Eagle City Council prior to the submittal of the first final plat. C. PRELIMINARY PLAT CONDITIONS WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: 17. The City Council approves the waiver request associated with the reduction of the required buffer area. The applicant shall be required to submit an alternative method of compliance application with the design review application to be reviewed and approved by the Design Review Board and the City Council prior to submittal of a final plat application. 18. The developer shall provide shade-class trees(landscape plan to be reviewed and approved by the Design Review Board)along both sides of all streets within this development. Trees shall be placed at the front of each lot generally at each side property line, or as approved by the Design Review Board. The trees shall be located within an 8-foot wide landscape strip between the 5-foot wide concrete sidewalk and the curb. Any and all drainage swales and/or seepage beds shall be placed so as to not interfere with the required placement of street trees.Prior to the City Clerk signing the final plat the applicant shall either install the required trees, sod, and irrigation or provide the City with a letter of credit for 150% of the cost of the installation of all landscape and irrigation improvements. Trees shall be installed prior to obtaining any occupancy permits for the homes. A temporary occupancy may be issued if weather does not permit landscaping. Partial reduction of the surety may be permitted for any portion of the development that is completed, including street trees that have been installed. On-going surety for street trees for all undeveloped portions of the development will be required through project completion. Page 7 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-2I Eastfield Sub LS drf.docx 19. All overhead utilities on the site shall be removed and/or placed underground prior to the City Clerk signing the final plat. (ECC 9-4-1-8) 20. Any fencing located adjacent to common area open spaces and on the street side of all corner lots shall be an open fencing style such as wrought iron or other similar decorative style,durable fencing material. Specific buffer area fences and decorative walls may be allowed as otherwise required in ECC Section 8-2A-7(J). D. ZONING CODE PROVISIONS WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: • Eagle City Code Section 8-2A-1: GENERAL APPLICABILITY: This article applies to all proposed development located within the design review overlay district which shall include the entire city limits, and any land annexed into the city after the date of adoption hereof. Such development includes, but is not limited to, new commercial, industrial, institutional, office, multi-family residential projects, signs, common areas, subdivision signage, proposed conversions, proposed changes in land use and/or building use, exterior remodeling or repainting with a color different than what is existing, exterior restoration, and enlargement or expansion of existing buildings, signs or sites, and requires the submittal of a design review application pursuant to this article and fee as prescribed from time to time by the city council. • Eagle City Code Section 8-2A-6(A)(5): Utilities: 5. Utilities: Utility service systems shall not detract from building or site design. Cable, electrical,and telephone service systems shall be installed underground,and the design review board shall consider: a. Size and location of all service systems for appropriate appearance and maintenance accessibility; b. The location and design of transformers,pad mount and roof mounted mechanicals and electrical equipment shall be reviewed and approved by the design review board.All roof mounted mechanicals shall be completely screened from view through the use of a parapet wall when utilizing a flat roof design or shall be enclosed within the building when utilizing a roof design other than a flat roof. "Screened from view" shall mean "not visible" at the same level or elevation of the parapet wall(e.g.,the perspective generally as shown on an elevation plan); c. The location and sizes of all utility lines,manholes,poles,underground cables,gas lines, wells,and similar installations; and d. The continued maintenance of these service systems. • Eagle City Code Section 8-2A-7(J): Buffer Areas/Common Lots: 4. Major Roadways:New residential developments, including,but not limited to, subdivisions and multi-family developments, shall be buffered from streets classified as collectors, arterials, freeways,or expressways,to protect residential communities from noisy,potentially dangerous,high speed roads. The "buffer area" shall be defined as a common lot located between the residential lots within the subdivision and the right of way line of the adjacent roadway. This buffer is required as part of the common area open space owned and maintained by a homeowners'association.Any landscaping proposed to be within the public right of way shall not be included as a part of the buffer area required below. The height for berming/fencing,as noted below, shall be measured from the elevation of the final grade of the adjacent roadway(measured at the centerline)to the top of the proposed berming/fencing. The required buffer area width,plantings,and fencing are as follows: Page 8 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Eastfield Sub LS dr£docx a. Any road designated as collector on the master street map typologies map in the Eagle comprehensive plan: A minimum of thirty five feet(35')wide buffer area(not including right of way)shall be provided with the following plants per one hundred(100) linear feet of right of way: four (4)shade trees,five(5)evergreen trees, and twenty four(24)shrubs. Each required shade tree may be substituted with two(2)flowering/ornamental trees,provided that not more than fifty percent(50%)of the shade trees are substituted. A minimum five foot(5')high,maximum eight foot(8')high,berm,decorative block wall,cultured stone, decorative rock,or similarly designed concrete wall, or combination thereof shall be provided within the buffer area. The maximum slope for any berm shall be three feet(3')horizontal distance to one foot(1')vertical distance. If a decorative block wall, cultured stone, decorative rock, or similarly designed concrete wall is to be provided in combination with the berm,a four foot(4')wide flat area shall be provided for the placement of the decorative wall. Chainlink,cedar, and similar high maintenance and/or unsightly fencing shall not be permitted. • Eagle City Code Section 8-2A-7(K): Park Lot Landscaping: 4. Parking Lot Interior Landscaping: b. Additional Requirements: (5) A terminal island for a single row of parking spaces shall be landscaped with at least one tree and shrubs, ground cover, or grass. A terminal island for a double row of parking spaces shall contain not less than two (2) trees and shrubs, ground cover, or grass. • Eagle City Code Section 8-2A-7(M): Parkway Strips, Separated Sidewalks,and Street Trees: 1.Except as may otherwise be required within the DDA,TDA,CEDA,and DSDA sidewalks shall be separated from the curb along all streets.An eight foot(8')wide minimum parkway planter strip planted with shade class(class II)trees shall be required between the sidewalk and street to provide a canopy effect over streets. 3. Within residential developments one shade class(class II)tree selected from the approved tree list in subsection Q of this section shall be located on both sides of all streets within the eight foot(8')wide landscape strip between the sidewalk and the curb. Trees shall be planted at the front of each lot generally located on each side lot line corner with the distance between trees to be a minimum of thirty five feet(35')and a maximum of eighty feet(80')of street frontage. 4. In all cases,any planting within public rights of way shall be with approval from the public and/or private entities owning the property. • Eagle City Code Section 8-2A-7(0): Alternative Methods of Compliance: 1. Project Conditions: It is not the intent of these landscape requirements to inhibit creative solutions to land use problems. Under certain site conditions,a strict interpretation of requirements may be either physically impossible or impractical. Alternative compliance is a procedure that allows certain modifications to existing regulations within this section. Requests for use of alternative landscaping schemes are justified only when one or more of the following conditions apply: a. The sites involve space limitations or unusually shaped parcels; Page 9 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Eastfield Sub LS drf docx b. Topography, soil,vegetation, or other site conditions are such that full compliance is impossible or impractical; c. Due to a change of use of an existing site,the required buffer yard is larger than can be provided; and d. Safety considerations are involved. 2. Request For Alternative Method Of Compliance: The applicant must provide the city with a written request if an alternative method of compliance is proposed. The request shall state which requirement as set forth within this section is to be modified,what project conditions stated within subsection 01 of this section justify using the proposed alternative,and how the proposed alternative equals or exceeds said requirement. • Eagle City Code Section 9-3-10: Fences: Any fencing located adjacent to common area open spaces and on the street side of all corner lots shall be an open fencing style such as wrought iron or other similar decorative style,durable fencing material, unless the fence is located on the property line between the required roadway buffer area and the residential lot,in which case the fence may be a solid wood picture frame or premium vinyl picture frame fence as identified in the EASD book.If the buffer area is designed so that the fence is visible from the adjacent roadway, then the fence shall include decorative columns spaced a maximum of sixty feet(60')apart. Specific buffer area fences and decorative walls may be allowed as otherwise required in subsection 8-2A-7J of this code. Chain link, cedar, and similar high maintenance and/or unsightly fencing shall not be permitted within the above designated areas. A section within the subdivision CC&Rs shall be created for the regulation of fences to this effect. E. DISCUSSION: • The applicant is requesting design review approval for the common area landscaping within Eastfield Subdivision,a 32-lot(26-buildable, 1-existing, 5-common)residential subdivision. The common area consists of street trees,a picnic shelter, internal pathways,and a buffer along East Hill Road. • The site is located adjacent to East Hill Road which is classified as a collector. Pursuant to Eagle City Code Section 8-2A-7(J)(4)(a), a 35-foot wide buffer with a 5-foot minimum to 8-foot maximum berm planted with 4-shade trees, 5-evergreen trees,and 24-shrubs per 100-linear feet of frontage is required. The required landscaping for the 768-feet of frontage is a 35-foot wide buffer with a 5-foot tall berm, planted with 31-shade trees, 39-evergreen trees,and 185-shrubs. The landscape plan shows a 35-foot wide buffer with a 5-foot tall berm, planted with 20 shade trees,25-conifer trees, and 120-shrubs, and a two rail white fence on the top of the berm along the western 505-feet of frontage and a 20-foot wide buffer planted with 13-shade trees, 8-ornamental trees, 63-shrubs, and a 6-foot tall premium white vinyl fence (located 8-feet behind the existing sidewalk)along the eastern 263-feet of frontage(adjacent to the existing single-family dwelling). The applicant's justification letter states the existing single-family dwelling on the east side of the site is located 27-feet, 6-inches from the property line, therefore, a 35-foot wide buffer is not possible.Pursuant to Eagle City Code Section 8-2A-7(0),the applicant is requesting an alternative method of compliance for the 263-feet of frontage along East Hill Road that is directly south of the single-family dwelling which has a reduced buffer width, fewer plantings (13 evergreen trees [8 ornamental trees have been proposed]),and solid vinyl fence. Pursuant to Eagle City Code Section 9-3-10, fencing located on the street side of all corner lots is required to be open style unless the fence is located on the property line between the required buffer area and the residential lot, in which case the fence may be a premium vinyl picture frame fence. In addition, if the buffer area is designed so that the fence is visible from the adjacent roadway,then the fence is required to include Page 10 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-2I Eastfield Sub LS drf docx decorative columns spaced a maximum of 60-feet apart. Staff defers comment regarding the alternative method of compliance request and vinyl fencing proposed to the Design Review Board. • The landscape plan shows guest parking spaces located east of Lots 29, 30, and 31,with terminal islands planted with shrubs and ground cover. Pursuant to Eagle City Code Section 8-2A- 7(K)(b)(5),terminal islands for a single row of parking spaces is required to be landscape with at least one tree. The applicant should be required to provide a revised landscape plan showing the additional of one tree in the two terminal islands located around the guest parking area.The revised landscape plan should be reviewed and approved by staff prior to submittal of the final plat application. • The landscape plan shows street trees along the south side of East Spartan Lane but no trees along the north side. Pursuant to Eagle City Code Section 8-2A-7(M),trees are required to be planted at the front of each lot generally located on each side lot line corner with the distance between trees to be a minimum of 25-feet and a maximum of 80-feet of street front. The proposed development includes single-family attached dwellings; therefore, street trees should be located at the lot lines between each building(approximately 55-feet apart). The applicant should be required to provide a revised landscape plan showing street trees located between Lots 13 & 14,Lots 11 & 12,Lots,9 & 10,Lots 7& 8,Lots 5 & 6,and Lots 3 &4. The revised landscape plan should be reviewed and approved by staff prior to submittal of the final plat application. • The landscape plan shows fencing along East Hill Road, North Edgewood Lane (east side), and along the Thy Creek canal, but does not showing any fencing around the individual lots. Fencing for the individual lots is not required to be installed by the developer; however, a fencing plan showing the location, style, and color of fencing that will be allowed to be installed by the lot owners is required.The applicant should be required to provide a fencing plan showing the location of all proposed fencing for the development. The fencing plan should be reviewed and approved by staff prior to submittal of the final plat application. • There are existing distribution powerlines adjacent to East Hill Road that service properties to the east and to the north of the site. The Hill Road extension was completed in 2015, and at that time there was not public funding to bury the power lines in this location.All utilities directly servicing this site will be buried and the distribution powerlines will remain. • Staff defers comment regarding common area landscaping to the Design Review Board. STAFF RECOMMENDATION PROVIDED WITHIN THE STAFF REPORT: Based upon the information provided to staff to date,if the requested design review application is approved, staff recommends the following site specific conditions of approval and standard conditions of approval provided within the staff report. PUBLIC MEETING OF THE BOARD: A. A meeting to consider the application was held before the Design Review Board on May 27,2021.The application was continued to June 10,2021, at which time the Board made their decision. B. Oral testimony in opposition to the application was presented to the Design Review Board by no one. C. Oral testimony in favor of the application was presented to the Design Review Board by no one (not including the applicant/representative). Page 11 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Eastfield Sub LS drfdocx BOARD DELIBERATION: (Granicus time 3:07:22) On May 27,2021,upon completion of the applicant's and staffs presentations,the Board discussed during deliberation that: • The Board is in favor of the project but has concerns regarding the alternative method of compliance, fencing location and number of styles, landscaping in front of the homes, and driveway and porch locations. • The Board has concerns regarding the multiple styles of fencing, location of fencing, and how the fencing transitions along East Hill Road and North Edgewood Lane within the buffer area. BOARD DELIBERATION: (Granicus time 51:14) On June 10,2021,upon completion of the applicant's and staff's presentations,the Board discussed during deliberation that: • The Board is in favor of the proposed common area landscaping throughout the development and is in favor of the alternative method of compliance 20-foot wide buffer adjacent to the existing house. • The majority of the Board is in favor of the proposed fencing plan with exception of the wrought iron fencing between the existing house and boundary lot lines. The Board recommended either fencing around the individual lot or including gates within the wrought iron fencing to allow the other residents to access the common area. • Two Board members(Merrill and Germano)are not in favor of any vinyl fencing adjacent to East Hill Road due to no other developments along Hill Road having vinyl fencing. The two Board members stated the vinyl fencing does not meeting the findings stated within ECC 8-2A-13(B)(2)(b & d) since all other developments along East Hill Road have wrought iron fencing. BOARD DECISION: The Board voted 4 to 0(Mihan abstained; Duperault and Sayer absent)to recommend approval of DR-27- 21 for a design review application for the common area landscaping within Eastfield Subdivision for Dylan Schneider,with the following staff recommended site specific conditions of approval and standard conditions of approval with text shown with underline to be added by the Board and text shown with strikethrough to be deleted by the Board. SITE SPECIFIC CONDITIONS OF APPROVAL: 1. Comply with all applicable conditions of RZ-11-20 &PP-06-20. 2. to submttaa of the f„al plat application. The revised landscape plan,date stamped by the City on June 1, 2021, showing one tree in the two terminal islands around the guest parking area is approved. Lots,9& 10,Lots 7&8,Lots 5&6,and Lots 3&4.The revised landscape plan shall be reviewed and approved-by-staff-pr-ier—to-submittal-ef--the-final-plat-applieatienThe revised landscape plan, date stamped by the City on June 1, 2021, showing street trees located in front of the residential lots is approved. 4. Provide a fencing plan showing the location of all proposed fencing for the development. The fencing plan shall be reviewed and approved by staff and two members of the Design Review Board prior to submittal of the final plat application. Note:Member Germano and Member Merrill are opposed to the vinyl fencing and recommend wrought iron fencing since the vinyl fencing does not harmonize with the fencing in other developments in the surrounding area. Page 12 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Eastfield Sub LS drf docx 5. All ground mounted transformers, cable, and phone boxes shall be screened by landscaping per Eagle City Code. 6. The applicant shall submit payment to the City for all engineering and legal fees incurred for reviewing this project, prior to the issuance of a zoning certificate and/or upon receipt of an invoice by the City, whichever occurs first. 7. The applicant shall be required to comply with any applicable conditions placed on this application by the City Engineer. 8. Submit payment to the City for the Planning and Zoning plan review at the time of building permit submittal. 9. Paint all electrical meters, phone boxes, etc. located on the building to match the color of the building. 10. No signs are proposed with this application,and none are approved. 11. Provide detailed plans showing an architectural element around the mailbox cluster to provide shelter for residents getting their mail. The detailed plans shall be reviewed and approved by staff and one member of the Design Review Board prior to the approval of a final plat. NOTE: In the event a Standard Condition of Approval conflicts with a Site Specific Condition of Approval contained herein the Site Specific Condition of Approval shall control. STANDARD CONDITIONS OF APPROVAL: 1. The applicant shall comply with all requirements of the Ada County Highway District and/or the Idaho Transportation Department, including but not limited to approval of the drainage system, curbs, gutters, streets and sidewalks. A letter of approval from the highway district having jurisdiction shall be submitted to the City prior to issuance of a Zoning Certificate for this site. 2. Idaho Department of Health& Welfare approval of the sewer and water facilities is required prior issuance of any building permits or Certificate of Occupancy,whichever occurs first. 3. All permits from Central District Health, Eagle Sewer District&Eagle Fire District shall be secured prior to issuance of building permit or Certificate of Occupancy,whichever occurs first. 4. Written approval of all well water for any shared or commercial well shall be obtained from the Idaho Department of Water Resources and shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy,whichever occurs first. 5. Unless septic tanks are permitted,wet line sewers will be required and the applicant will be required to furnish the City Engineer with a letter from the sewer entity serving the property,accepting the project for service, prior to issuance of any building permits or Certificate of Occupancy,whichever occurs first. 6. The applicant shall submit a letter from the appropriate drainage entity approving the drainage system and/or accepting said drainage; or submit a letter from a registered professional engineer certifying that all drainage shall be retained on-site prior to issuance of any building permits or Certificate of Occupancy,whichever occurs first. A copy of the construction drawing(s)shall be submitted with the letter. 7. The applicant shall submit plans and calculations prepared by a registered professional engineer to handle the satisfactory disposal of all storm drainage on the applicant's site. Drainage system plans shall be submitted to the City Engineer for review and approval prior to issuance of any building permits or Certificate of Occupancy,whichever occurs first. The plans shall show how swales,or drain piping,will be developed in the drainage easements. The approved drainage system shall be constructed, or a performance bond shall be submitted to the City Clerk,prior to issuance of any building permits or Certificate of Occupancy,whichever occurs first. Page 13 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Eastfield Sub LS drf docx The lot shall be so graded that all runoff runs either over the curb,or to the drainage easement and no runoff shall cross any lot line onto another lot except within a drainage easement. All design and calculations shall meet the requirements of Ada County Highway District. Construction of the storm drain disposal system shall be complete before an occupancy permit is issued. 8. No ditch,pipe or other structure or canal, for irrigation water or irrigation waste water owned by an organized irrigation district,canal company,ditch association, or other irrigation entity, shall be obstructed,routed,covered or changed in any way unless such obstruction,rerouting,covering or changing has first been approved in writing by the entity. A Registered Engineer shall certify that any ditch rerouting,piping,covering or otherwise changing the existing irrigation or waste ditch(1) has been made in such a manner that the flow of water will not be impeded or increased beyond carrying capacity of the downstream ditch; (2)will not otherwise injure any person or persons using or interested in such ditch or their property; and(3)satisfied the Idaho Standards for Public Works Construction. A copy of such written approval and certification shall be filed with the construction drawing and submitted to the City prior to issuance of any building permits or Certificate of Occupancy,whichever occurs first. 9. Encroachments including,but not limited to, landscaping,fencing, lighting,and/or pathways shall not be located within any easement or right-of-way for any ditch,pipe or other structure, or canal used for irrigation water or irrigation waste water without the express written approval of the organized irrigation district,canal company,ditch association,or other irrigation entity associated with such ditch,pipe or other structure,or canal. The applicant shall submit a copy of the written approval from the irrigation entity prior to the City Clerk signing the final plat. 10. Street light plans shall be submitted and approved as to the location,height and wattage to the City Engineer(if applicable)prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. All construction shall comply with the City's specifications and standards. The applicant shall provide a recorded easement,acceptable to the City Engineer,for the purpose of installing and maintaining street light fixtures,conduit and wiring lying outside any dedicated public right-of-way,prior to issuance of any building permits or Certificate of Occupancy,whichever occurs first. The applicant shall pay applicable street light inspection fees prior to issuance of any Certificate of Occupancy. 11. Parking lot light plan shall be submitted and approved as to the location,height and wattage by the City Engineer. All construction shall comply with the City's specifications and standards. Lighting is required in the parking area and shall be properly illuminated to avoid accidents. Any lights used to illuminate the parking lot shall be so arranged as to reflect the light away from the adjoining property. 12. The parking area shall be paved and shall be maintained in good condition without holes and free of all dust,trash,weeds and other debris. 13. One set of building plans,for any non single-family residential use, shall be submitted to the Eagle Fire Department for approval. An approval letter from the Eagle Fire Department shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy,whichever occurs first. The letter shall include the following comments and minimum requirements,and any other items of concern as may be determined by the Eagle Fire Department officials: a. "The applicant has made arrangements to comply with all requirements of the Fire Department." b. The fire hydrant locations shall be reviewed and be approved in writing by the Eagle Fire Department prior to the City Engineer signing the final plat. Page 14 of 17 K:\Planning Dept\Eagle Applications\Dr\202I\DR-27-21 Eastfield Sub LS drf docx c. Minimum flow per hydrant shall be 1,000 gallons per minute for one and two family dwellings, 1,500 gallons per minute for dwellings having a fire area in excess of 3,600-square feet,and 1,500 gallons per minute for non-residential uses(i.e.;Commercial,Industrial, Schools,etc.). Flow rates shall be inspected in accordance with all agencies having jurisdiction, and shall be verified in writing by the Eagle Fire Department prior to issuance of any building permits or Certificate of Occupancy,whichever occurs first. d. The proposed fire protection system shall be reviewed and approved by the Eagle Fire Department prior to issuance of a building permit or Certificate of Occupancy,whichever occurs first. 14. Any recreation area,greenbelt area or pathway area along the Boise River, Dry Creek or any other area designated by the City Council or Eagle City Park and Pathway Development Committee for a path or walkway shall be approved in writing by the Eagle City Park and Pathway Development Committee prior to issuance of a building permit or Certificate of Occupancy,whichever occurs first. 15. Conservation,recreation and river access easements(if applicable) shall be approved by the Eagle City Park and Pathway Development Committee and shall be shown on the final plat prior to issuance of a building permit or Certificate of Occupancy,whichever occurs first. 16. The applicant shall comply with the provisions of the Eagle City Code,pertaining to floodplain and river protection regulations(if applicable)prior to issuance of a building permit or Certificate of Occupancy,whichever occurs first. 17. The applicant shall obtain written approval of the development relative to the effects of the Boise River Flood Plain(if applicable)from the Corps. of Engineers prior to issuance of a building permit or Certificate of Occupancy,whichever occurs first. 18. The applicant shall obtain approval of the development relative to its effects on wetlands or other natural waterways(if applicable)from the Corps. of Engineers and the Idaho Department of Water Resources and/or any other agency having jurisdiction prior to issuance of a building permit or Certificate of Occupancy,whichever occurs first. 19. Basements in the flood plain are prohibited. 20. The Americans with Disabilities Act,Uniform Building Code,Eagle City Code, and all applicable County, State and Federal Codes and Regulations shall be complied with. All design and construction shall be in accordance with all applicable City of Eagle Codes unless specifically approved by the City Council. 21. New plans,which incorporate any required changes, shall be submitted for staff approval. Staff may elect to take those plans to the Design Review Board and the City Council for review and approval. 22. Any changes to the plans and specifications upon which this approval is based,other than those required by the above conditions,will require submittal of an application for modification and approval of that application prior to commencing any change. 23. Any modification of the approved design review plans, including,but not limited to building design, location and details, landscaping,parking,and circulation,must be approved prior to construction/ installation of such changes. Failure to do so may result in the requirement to modify the project to comply with the approved design review and/or result in the inability to issue a final approval for occupancy of this project. 24. Use, or each use for multi-use/multi-tenant projects, shall be as defined within Eagle City Code 8-2-3, "Schedule of District Use Regulations",and any use and subsequent change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to submit a Zoning Permit application to the City and comply with all rules,regulations,ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the City of Eagle of its intent to changes the planned use of the subject property Page 15 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Easttield Sub LS dr£docx unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. 25. Approval of any Design Review shall expire without notice to the applicant on the date of expiration of the Design Review if construction has not started prior to that date, as stipulated in Eagle City Code(one year from approval date). 26. All ground-mounted accent lighting fixtures and monument sign lighting fixtures shall be screened from view with the use of landscaping(top of the fixture shall be no higher than the surrounding landscaping). The light source itself shall otherwise be screened as provided for within Eagle City Code. 27. The City's actions on the application does not grant the applicant any appropriation of water or interference with existing water rights. The applicant indemnifies and holds the City harmless for any and all water rights,claims in any way associated with this application. CONCLUSIONS OF LAW: 1. The Board reviewed the particular facts and circumstances of this proposed design review application (DR-27-21) with regard to the Eagle City Code Title 8, Chapter 2, Article A, DR Design Review Overlay District, and based upon the information provided with the conditions required herein, concludes that the proposed design review application is in accordance with the Eagle City Code and the Eagle Comprehensive Plan. 2. The Board reviewed the particular facts and circumstances of the proposed design review in terms of Eagle City Code 8-2A-13, "General Standards For Design Review" and has concluded that the proposed design review: A. Will function in conformance with the applicable strategies of the Eagle Comprehensive Plan and is in accordance with the regulations of this code since there are no inconsistencies with the comprehensive plan and subdivision landscaping is permitted with the approval of a design review application within the R-6-DA(Residential with a development agreement)zoning district; B. Is of a scale, intensity, and character that is in harmony with existing conforming and planned development in the vicinity of the site since the proposed common area landscaping is designed to complement the general vicinity; C. Is designed with adequate off street parking facilities in such a way as to not interfere with ingress/egress to the site and will serve the intended use so as to not cause conflict with adjacent uses as anticipated within the zoning district—Not applicable for a landscape plan; D. Will not interfere with the visual character,quality,or appearance of the surrounding area and city, and where possible,enhance the continuity of thematically common architectural features; E. Will have facades, features, and other physical improvements that are designed as a whole, when viewed alone as well as in relationship to surrounding buildings and settings—Not applicable for a landscape plan; F. Will not obstruct views and vistas as they pertain to the urban environment and in relation to artistic considerations; G. Will provide safe and convenient access to the property for both vehicles and pedestrians through patterned traffic circulation and connectivity to abutting development — Not applicable for a landscape plan; H. Is in the interest of public health, safety, and general welfare promoting a pedestrian friendly and walkable environment in balance with protecting a viable residential center in the area; and I. No signs are proposed with this application.A separate design review application(DR-29-21)was submitted the for subdivision entry monument sign and will be harmonious with the architectural design of the subdivision, and will not cover nor detract from desirable architectural features. Page 16 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-2I Eastfield Sub LS drf docx DATED this 10th day of June 2021. DESIGN REVIEW BOARD OF THE CITY OF EAGLE Ada Coun ,Idaho i _ Robert Gru ,Chairman ATTEST: t 1 .14,v,1/4..jr_s_k_.) •Sc, �rT y� co %15 '� �t 0 , • O m Tracy E. Osborn, Eagle City Clerk ?f0 �y f" ^Q;; -.,1 . . 3 0 " '4, Page 17 of 17 K:\Planning Dept\Eagle Applications\Dr\2021\DR-27-21 Eastfield Sub LS drf dots