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Resolution - 2016 - 16-08 - Destruction Of Temporary Public Records - 01/26/2016
RESOLUTION NO. 16-08 AUTHORIZING DESTRUCTION OF TEMPORARY PUBLIC RECORDS WHEREAS, Idaho Code Section 50 -907 and 50 -908 provides that the City Council may authorize the destruction of public records no longer required by law or for city business; and WHEREAS, On the 12`h day of February, 2002, the City Council did approve Resolution No. 02- 04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and documents; and WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public records be authorized for destruction in order to dispose of them; and WHEREAS, "Temporary records" shall consist of: (a) Building applications, plans, and specifications for noncommercial and nongovernment projects after the structure or project receives final inspection and approval; (b) Cash receipts subject to audit; (c) Election ballots and duplicate poll books; and (d) Other documents or records as may be deemed of temporary nature by the city council. WHEREAS, Temporary Records shall be retained for not less than two (2) years, but in no event shall financial records be destroyed until completion of the City's financial audit; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as follows: 1. That the following temporary public records shall be destroyed by shredding under the supervision of the City Clerk in accordance with Resolution No. 02 -04 and Idaho Code 50 -907 and 50 -908: SEE ATTACHED SCHEDULE OF 2013 RESIDENTIAL BUILDING PLANS 2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to take all necessary steps to carry out the authorization provided by this Resolution. Dated this,-, lyday of January, 2016. C OF EAGLE —E STAN RIDGEW Y MAYOR -SHAROK K. BERGMANN CITY CLERK/TREASURER Ole K:\Clerks\Records',Temporary Records\Resolution 16-08 Destroy Temporary Records -Bldg Dept.doc ATTORNEY CERTIFICATION As city attorney for and legal advisor to the reviewed the foregoing Resolution No. 16 -08 City of Eagle, Idaho, I hereby certify that I have of the City of Eagle and that the same is in e. K:`.Clerks\Records',Temporary Records\Resolution 16 -08 Destroy Temporary Records -Bldg Dept.doc RESIDENTIAL BUILDING PLANS TO BE DESTROYED BY RESOLUTION Retention Classification: TEMPORARY (BOX 1) Finaled: October 2012 Permit # 12 -04 -012 12 -06 -013 12 -06 -057 12 -04 -024 12 -06 -026 12 -06 -062 12 -05 -013 12 -06 -046 12 -06 -067 12 -05 -095 12 -06 -048 12 12 -07 -022 -014 12 -05 -098 12 -06 -049 12 12 -07 -045 -052 12 -06 -009 12 -06 -051 12 -07 -066 12 -07 -076 12 -07 -094 -023 (BOX 2) Finaled: November/December 2012 Permit #'s: (November) 12 -04 -023 12 -07 -009 12 -04 -074 12 -07 -015 12 -05 -020 12 -07 -054 12 -05 -022 12 -07 -057 12 -05 -045 12 -07 -074 12 -05 -093 12 -07 -076 12 -06 -023 12 -08 -012 12 -06 -029 12 -08 -038 12 -06 -036 12 -06 -073 12 -06 -037 12 -06 -050 12 -06 -052 12 -07 -055 12 -07 -095 12 -08 -021 12 -08 -033 (December) 11 -11 -018 11 -12 -043 12 -04 -064 12 -04 -078 12 -04 -080 12 -06 -003 (BOX 3) Finaled: December 2012 Permit #'s 12 -08 -058 12 -09 -001 12 -09 -003 12 -09 -018 12 -09 -031 (BOX 4) Finaled: January 2013 Permit # 11 -10 -014 12 -07 -018 11 -11 -014 12 -07 -028 11 -11 -050 12 -07 -049 12 -01 -053 12 -07 -053 12 -05 -005 12 -06 -014 11 -06 -050 12 -06 -065 -068 12 -07 -013 12 -02 -049 (BOX 5) Finaled: January/February 2013 February 12 -09 -037 12 -09 -039 12 -10 -009 12-10-032 12 -10 -037 12 -10 -038 12 -10 -043 12 -10 -054 12 -10 -057 12 -10 -063 13 -01 -058 Permit # March 11 -12 -006 12 -03 -021 12 -04 -013 12 -04 -015 12 -05 -043 12 -05 -096 12 -08 -011 12 -09 -010 12 -09 -025 12 -09 -026 12 -09 -027 12 -10 -052 12 -11 -023 12 -12 -009 Permit # January February 12 -07 -080 11 -06 -050 12 -06 -068 12 -07 -092 12 -02 -049 12 -06 -069 12 -08 -053 12 -03 -051 12 -06 -071 12 -09 -004 12 -05 -040 12 -07 -048 12 -09 -005 12 -05 -076 12 -08 -009 12 -09 -012 12 -05 -090 12 -08 -017 12 -11 -038 12 -06 -053 ------------------------------------------------------------------------------------------ (BO 6) Finaled: February/March 2013 February 12 -09 -037 12 -09 -039 12 -10 -009 12-10-032 12 -10 -037 12 -10 -038 12 -10 -043 12 -10 -054 12 -10 -057 12 -10 -063 13 -01 -058 Permit # March 11 -12 -006 12 -03 -021 12 -04 -013 12 -04 -015 12 -05 -043 12 -05 -096 12 -08 -011 12 -09 -010 12 -09 -025 12 -09 -026 12 -09 -027 12 -10 -052 12 -11 -023 12 -12 -009 (BOX 7) Finaled: April 2013 (BOX 8) Finaled: April/May 2013 Permit #'s ARE!! Permit #'s 12 -04 -034 12 -10 -033 12 -12 -018 12 -05 -100 12 -10 -061 12 -12 -028 12 -07 -012 12 -10 -066 12 -07 -030 12 -11 -034 12 -07 -062 12 -11 -047 12 -08 -054 12 -11 -050 12 -09 -002 12 -11 -058 12 -09 -038 12 -11 -066 12 -09 -040 12 -12 -006 12 -09 -042 12 -12 -013 (BOX 8) Finaled: April/May 2013 -------------------------------- (BOX 9) Finaled: May /June 2013 Permit #'s Permit #'s ARE9 May June 12 -12 -040 12 -02 -033 12 -08 -047 12 -12 -041 12 -05 -010 12 -08 12 -050 12 -12 -052 12 -05 -023 12 -09 12 -024 13 -01 -031 -001 12 -05 -042 12 -10 12 -019 13 -01 -044 13 -03 -095 12 -05 -046 12 -10 -12 -056 13 -01 -057 12 -05 -067 12 -11 -024 -003 13 -01 -059 12 -08 -029 12 -11 -040 -------------------------------- (BOX 9) Finaled: May /June 2013 Permit #'s Mav June 12 -11 -045 13 -01 -074 12 -11 -053 12 -11 -067 13 -01 -075 12 -11 -064 12 -11 -068 13 -01 -088 12 -11 -069 12 -12 -001 13 -02 -025 12 -12 -004 12 -12 -022 13 -03 -095 12 -12 -014 12 -12 -032 13 -03 -071 12 -12 -024 12 -12 -037 13 -03 -100 12 -12 -035 (Boa 10) Finaled: June/July 2013 Permit #'s June July Permit #'s 12 -06 -070 13 -01 -041 13 -02 -085 12 -04 -038 13 -01 -035 12 -07 -029 13 -01 -049 13 -03 -042 12 -10 -065 13 -01 -038 12 -07 -047 13 -01 -052 13 -03 -051 12 -12 -030 13 -01 -071 12 -10 -008 13 -01 -085 12 -12 -036 13 -01 -072 12 -10 -020 13 -02 -014 12 -12 -053 13 -02 -027 12 -10 -022 13 -02 -035 12 -12 -055 13 -02 -039 12 -10 -039 13 -02 -038 12 -12 -059 13 -02 -071 12 -12 -042 13 -02 -082 13 -01 -028 13 -03 -011 (BOX 11) Finaled: July /August 2013 --------------------------------------------- (BOX 12) Finaled: August/September 2013 Permit #'s Jul August August 13 -03 -018 13 -03 -088 12 -06 -072 13 -03 -028 13 -04 -023 12 -12 -056 13 -03 -029 13 -04 -032 13 -02 -011 13 -03 -031 13 -06 -070 13 -02 -016 13 -03 -044 13 -04 -019 13 -02 -029 13 -03 -050 13 -03 -007 13 -03 -086 13 -02 -062 13 -03 -075 13 -03 -069 13 -03 -011 13 -03 -081 13 -04 -043 13 -03 -025 13 -03 -087 13 -04 -010 13 -03 -032 --------------------------------------------- (BOX 12) Finaled: August/September 2013 Permit #'s August September 13 -03 -043 13 -04 -026 13 -04 -068 12 -10 -067 13 -03 -048 13 -04 -029 13 -04 -071 13 -01 -050 13 -03 -060 13 -04 -019 13 -04 -080 13 -03 -007 13 -03 -086 13 -04 -036 13 -03 -069 13 -04 -008 13 -04 -043 13 -04 -010 13 -04 -047 13 -04 -013 13 -04 -050 13 -04 -014 13 -04 -065 (BO's 13) Finaled: September /October 2013 Permit Ws September October 13 -03 -019 13 -05 -068 12 -05 -101 13 -04 -051 13 -03 -055 13 -05 -069 12 -07 -031 13 -04 -061 13 -03 -080 13 -06 -015 12 -07 -032 13 -04 -079 13 -04 -037 13 -06 -051 12 -07 -033 13 -04 -076 13 -08 -048 12 -09 -049 13 -05 -006 -05 -060 13 -02 -040 13 -05 -028 12 -07 -036 13 -06 -064 13 -02 -047 13 -05 -045 -065 13 -03 -026 13 -05 -061 13 -03 -057 13 -03 -070 -------------------------------------------- (BO X 14) Finaled: October/November 2013 Permit Ws October November 13 -04 -081 13 -06 -054 12 -07 -034 13 -06 -036 13 -05 -057 13 -06 -055 12 -07 -035 13 -06 -049 13 -05 -060 13 -06 -076 12 -07 -036 13 -06 -064 13 -05 -065 13 -06 -078 13 -03 -057 13 -05 -058 -079 13 -07 -006 13 -03 -084 13 -05 13 -090 13 -07 -018 13 -05 -025 13 -05 13 -091 13 -09 -016 13 -05 -051 13 -06 -029 -07 -012 12 -09 -023 13 -05 13 -05 -052 13 -06 -041 13 13 -09 -064 13 -05 -093 13 -10 -005 13 -06 -016 (BOX 15) Finaled: November/December 2013 Permit Vs November December 13 -06 -068 13 -07 -017 13 -08 -026 12 -10 -018 13 -06 -072 13 -07 -024 13 -10 -031 12 -11 -020 13 -06 -077 13 -07 -035 12 -12 -058 13 -06 -080 13 -07 -048 13 -03 -058 13 -06 -089 13 -07 -068 13 -04 -064 13 -06 -090 13 -07 -093 13 -05 -033 13 -07 -012 13 -08 -010 13 -05 -089 13 -07 -016 13 -08 -012 W floox 1) Finaled: December 2013 Permit #'s December 13 -06 -047 13 -07 -079 13 -08 -029 13 -10 -059 13 -06 -048 13 -07 -087 13-08-030 13 -11 -038 13 -07 -025 13 -07 -089 13 -08 -035 13 -07 -047 13 -07 -091 13 -08 -061 13 -07 -049 13 -07 -104 13 -08 -066 13 -07 -056 13 -08 -018 13 -08 -073 13 -07 -078 13 -08 -019 13 -09 -007