Minutes - 2020 - Development Impact Fee Committee - 06/03/2020 - Regular OF Ti
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* * Development Impact Fee AdvisoryCommittee
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CiE I` June 3, 2020
Minutes
1. CALL TO ORDER: Meeting called to order at 5:30 p.m.
2. ROLL CALL: Present: FILLMORE,GRUBB,KRAMER,VAN ARNEM. Absent: PENCE. A
quorum is present.
3. APPROVAL OF MINUTES:
A. Minutes of March 9,2020.
Grubb moves to approve the minutes of the March 9,2020 meeting. Seconded by Fillmore.ALL
AYE...MOTION CARRIES
4. REPORTS:
A. City Staff& City Attorney:
1. Review of process prior to the draft capital improvement plans coming before the Development
Impact Fee Advisory Committee in March.
City Attorney Villegas provides an overview of the genesis of the fire and police impact fee discussion.
The initial proposal to City Council by Ms. Prescott and Fire Chief Colfelt was on May 8,2018, at which
time they discussed the possibility of the City collecting impact fees on behalf of the Fire District. At that
time, it was thought that a simple intergovernmental agreement, similar to that the City has with Ada
County Highway District for collection of their impact fees,was all that would be needed. After the
presentation,the Council chose to wait and see what course of action would be taken by Ada County.
Ada County finalized their plan until December of 2019, and with fee collection starting in January 2020.
It should be noted that the City had different legal counsel in place prior to February of 2019, at which
time Borton Lakey Law, became the City Attorney.
General Discussion
2. Next steps and tentative timelines.
Villegas reviews additional steps that will need to be take in this process. Once the recommendation by
the DIFAC regarding the Capital Improvement plan is forwarded to Council, and the Council takes action
regarding the same,then the process to move forward to amend the comprehensive plan to include police
and fire impact fees may be initiated. A public hearing for the collection of new fees will also be required.
In addition, once the Comprehensive Plan is amended and the ordinance adopted, an intergovernmental
agreement between the Fire District and the City would need to be entered into so that the City can collect
fees on the District.
City Attorney reviews Idaho State Code 67-8208 that addresses the requirements of a Capital
Improvements Plan. One way to tackle the capital improvement plans would be to go through each of the
requirements listed in State Code as it pertains to each plan.
Discussion.
5. UNFINISHED BUSINESS:
A. Action Item: Review and comment on the draft Eagle Rural Fire District proposed Capital
Improvement Plan.
Chairman Kramer introduces the item.
Consultant Anne Wescott with Galena Consultant and the Committee review the criteria in State Code
and the draft capital improvement plan for Eagle Fire District. Discusses the"GRUM"analysis,the
impact fee calculation and the components of the capital improvement plan.
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Discussion regarding interpretation of State Code, applicability to the capital improvement plan, actions
of other jurisdictions and potential liability to the City. City Attorney discusses 67-8208(j)that speaks to
a developer agreement authorizing the expenditure of impact fees
Grubb moves to have the comments from tonight's meeting regarding Eagle fire district impact fee
study and capital improvement plan to include item J in 67-8208 item j to be reviewed by the
Development Impact Fee Advisory Committee in the near future. Seconded by Fillmore. THREE
AYE; ONE ABSTAIN(VAN ARNEM). MOTION CARRIES.
B. Action Item: Review and comment on the draft law enforcement impact fee Capital
Improvement Plan.
Chairman Kramer introduces the item.
City Attorney Villegas suggests reviewing the statutory requirements for the law enforcement plan as was
done for the fire capital improvement plan.
Anne Wescott states that all of the pertinent information is on the exactly the same page in the police plan
as it is in the fire district plan.
Discussion regarding the facility costs and the calculations in the plan.
Chief Clifford states that discussions have been held regarding possibly having space for law enforcement
at new fire station locations.
Planning and Zoning Administrator Vaughan discusses the estimated timeline for processing the required
comprehensive plan amendment. Discussion regarding process and timeline. Van Arnem discusses
concern with the length of time it will take in relation to potential revenue lost.
Grubb moves to recommend approval item 5B as written. Seconded by Fillmore. ALL
AYE...MOTION CARRIES.
6. NEW BUSINESS: None
7. ADJOURNMENT:
Grubb moves to adjourn. Seconded by Fillmore. ALL AYE...MOTION CARRIES.
Meeting adjourned.
Res ectfully submitted: �•..`��.....1,,,,,,�
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TRACY E. OS RN, CMC S S�'.. m;
CLERK OF THE MEETING ?i, �q L ,♦
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JANE KRAMER
CHAIRMAN
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
WWW.CITYOFEAGLE.ORG
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difac-06-03-20min.docx