Minutes - 2021 - City Council - 04/01/2021 - Regular EAGLE CITY COUNCIL
MEETING MINUTES
April 1,2021
at 3:00 p.m.
meetingto order
1. CALL TO ORDER: Mayor Pierce calls the
2. ROLL CALL: Present: GINDLESPERGER, PITTMAN, BAUN, PIKE. All present. A
quorum is present.
3. PLEDGE OF ALLEGIANCE:
4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA:
A. City Staff requests.None
B. Mayor or City Council requests.
Pike moves to hear item 10A to be heard as 5B. Seconded by Gindlesperger. ALL
AYE..MOTION CARRIES.
5. PRESENTATION:
A. Star Fire Protection District is requesting the City of Eagle to collect fire impact fees on
their behalf.
Anne Wescott with Galena Consulting representing Star Fire Protection District. Ms. Wescott
states the document provided describes the calculation of Star's Capital Improvement Plan. The
plan itself is a little old and data has changed, and will be addressed in the updated plan.
Council member Pike poses questions regarding fire district jurisdiction,development lots that lie
within both Districts. Discussion.
Fire Chief Greg Timinsky discusses staffing for Fire Station 2 and the proposed Fire Station 3.
Chief Timinsky explains that Star Fire Protection District extends into Eagle City limits, and that
is why they are seeking Eagle's assistance in the collection of fees so that new growth can pay for
itself.
General discussion.
Bill Gigray,City Attorney for Star Fire Protection District,5700 E.Franklin Road Ste.200 Nampa,
Idaho. Mr. Gigray speaks to the different jurisdictions that may fall within City limits.
Council member Pike inquires if the fees collected within Eagle City limits on behalf of Star would
be expended within the City boundaries or elsewhere in the Star Fire District. Mr. Gigray states
the capital improvement plan states that the funds are to be expended within the Star Fire District
boundaries. Baun inquires as to process of altering fire district boundaries. Mr. Gigray discusses
the process.
B. ACTION ITEM:Council action regarding the request from Star Fire Protection District to begin
collecting impact fees on their behalf.
Mayor Pierce introduces the item.
Baun moves to approve action item 5B Council to have staff more forward to get the
agreements in place associated with the request from Star Fire Protection District to begin
collect fees on their behalf. Seconded by Pike.Discussion.ALL AYE...MOTION CARRIES.
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6. REPORTS:
A. Mayor and Council Reports: Baun reports on the BLM Work Group Meeting,
B. City Hall Department Supervisor Reports:
1. Social Media Report: Public Information Officer, Ellen Mattila will report on January
March 2021 social analytics for City social media pages.
C. City Attorney Report: None
7. PUBLIC COMMENT 1: The Eagle City Council is taking remote public comment via Webex. Meeting
login instructions are posted on https://www.cityofeagle.org/1698Nirtual-Meetings. If you just want to watch the
meeting,without giving comment,please watch our livestream at https://www.cityofeagle.org/305/City-Agendas-
Videos.
This time is reserved for the public to address their elected officials regarding concerns or comments they would
like to provide to the City Council regarding subjects not on the agenda. At times, the City Council may seek
comments/opinions regarding specific City matters during this allotted time.This is not the time slot to give formal
testimony on a public hearing matter,land use application,or comment on a pending application or proposal. Out
of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three (3)
minutes.
None
8. ALL CONSENT ITEMS ARE CONSIDERED ACTION ITEMS: CONSENT AGENDA:
• Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate
discussion on these items unless the Mayor,a Councilmember,member of City Staff,or a citizen requests an
item to be removed from the Consent Agenda for discussion.Items removed from the Consent Agenda will be
placed on the Regular Agenda in a sequence determined by the City Council.
• Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City
Staff,Planning&Zoning Commission,or Design Review Board shall be adopted as part of the City Council's
Consent Agenda approval motion unless specifically stated otherwise.
A. Claims against the City.
B. Re-Appointment to the Planning and Zoning Commission: In accordance with
Resolution 14-19, Mayor Pierce is requesting Council confirmation of the re-
appointment of Trent Wright to the Planning and Zoning Commission.Mr.Wright will
be serving a 3-year term that will expire in April 2024. (JP)
C. Service Proposal Between the City of Eagle and Air Care LLC:A service proposal
between the City of Eagle and Aire Care LLC for the installation of an HVAC system
in the museum.An amount not to exceed$10,767.50. (EZ)
D. Proposal between the City of Eagle and Rocky Mountain Electric: A proposal
between the City of Eagle and Rocky Mountain Electric to conduct the electrical
portion associated with the HVAC system at the museum. An amount not the exceed
$2,038.(EZ)
E. Shelter Fee Waiver: A request to the Mayor and City Council to waive park shelter
fees in the amount of$75.00 for an Eagle based non-profit, Rays for Rare, at Merrill
Park on Thursday,May 20,2021. (BJ)
F. Request for Building Permit and Plan Review Fee Waiver: The Building Official
is seeking Council approval of the waiver of building permits and plan review fees for
the new construction of the Eagle Sewer District Facility located at 100 South Urban
Gate,Eagle. The total fees requested to be waived is$18,592.48. (SN)
G. Service Proposal for Playground Chips Between the City of Eagle and Bark
Blowers,Inc.: A service proposal between the City of Eagle and Bark Blowers, Inc.
to provide and install playground wood chips at the playgrounds located at OK Park
and Friendship Park.An amount not to exceed$5,824.00. (EZ)
H. Appointment to the Urban Renewal Agency: In accordance with Resolution 14-19,
Mayor Pierce is requesting Council confirmation of the appointment of Kent Ebinger
to the Urban renewal Agency. Mr. Ebinger will be serving a vacated term that will
expire in August 2024.(JP)
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Baun moves to approve Consent Action items 8 A-H. Seconded by Gindlesperger.
GINDLESPERGER AYE; PITTMAN AYE; BAUN AYE, PIKE AYE. ALL
AYE...MOTION CARRIES.
9. UNFINISHED BUSINESS:
A. Fiscal Year 2022-2026 Capital Plan Project List&Public Participation: Staff is requesting
the Council's direction on the Draft FY 22-26 Capital Plan Project and Maintenance lists before
beginning public involvement. This item was continued from the March 18, 2021 meeting. (NBS)
Mayor Pierce introduces the item.
Long Range Planning and Projects Director, Nichoel Baird-Spender reviews public participation
proposed for the Capital Plan Project.
Discussion.
10. NEW BUSINESS:
A. ACTION ITEM:Council action regarding the request from Star Fire Protection District to begin
collecting impact fees on their behalf.
Moved up on the agenda, see above motion.
B. ACTION ITEM:Ordinance 845—Amending Eagle City Code Title 1,Chapter 11 to Require
National Background Checks for New City Employees and Contractors: An ordinance of the
City of Eagle, Ada County Idaho amending Title 1, Chapter 11, Miscellaneous Provisions;
providing for severability;providing for codification;and providing an effective date.(TEO)
Mayor Pierce introduces the item.
Pittman to continue action item 10B Ordinance 845 the next Council meeting. Seconded by
Pike.Discussion.ALL AYE...MOTION CARRIES.
11. ADJOURNMENT:
Baun moves to adjourn. Seconded Cji&rger. ALL AYE...MOTION CARRIES
Hearing no further business,the'd'i •'•ta,'esijourned.
Re ectfully submitted: • r ?O R q Z •:
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AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
W W W.C ITYOFEAGLE.ORG.
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(c ///21
INTER City of Eagle
Long Range Planning & Projects
OFFICE
To: Mayor Pierce and City Council
From: Nichoel Baird Spencer, MCRP, AICP, Planner III
Subject: Capital Plan Public Engagement
Date: March 31, 2021
Attachment(s): Draft CIP Goals
In Spring of 2020, the City began the development of the first capital facilities plan. The plan
was to be developed and perfected over a three-year period. Due to COVID-19 restrictions the
ability for the City to engage the public in this new planning effort was limited to streaming of
meetings and a public hearing adopting the final plan. As the City begins the first update and the
planning for fiscal year 2022-2026, the goal is to establish a public engagement process that both
educates the public about why the City is taking on a city-wide capital plan, but also asks the
public to help guide what the City plans for budgeting, maintaining, and developing projects over
the next 5-years.
Special Committee
City council Presentst O
Level of Public Impact — " "
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•Website •Meeting •Charrette •Community •Task Force
N •Fact Sheet •Open House •Workshop Advisory •Referendum
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•Mailout •Survey •Dialogue Committee •Delegate
•Consensus Decision to
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March-April-May November-December January
Annual Capital Plan Outreach Committees,Commissions&Boards—Individual
Do we have it right? Dept.Capital Plans
Closely related to budget process
Page 1 of 3
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•
Public engagement is a spectrum that can focus on sharing information with the public to
empowering the public to mold a process. The City has developed a hybrid model for the capital
plan.
For the FY 22-26 Capital Plan the active involvement, collaboration and empowerment portions
of public engagement were completed in November, December and January by the City's
committees, commissions, and boards. These appointed officials were asked to consider both
their personal interests as citizens, as well as, their advisory role to the City in the development
projects and request for consideration.
These requests were provided to department staff to be vetted and integrate either into existing
projects or developed as new projects for consideration by the Council. This project list was
provided to the Council on February 2, 2021.
The Council is now beginning their own engagement of the community at large. The public
process will focus on informing and consulting the public based on the input of the City's
boards, committees, and commissions and staff.
The goals of the FY 2022-2026 public outreach are:
• Inform public of the process the city is undertaking
• Educate the public about the cost of maintenance and projects on the City budget
• Guide public expectation of continued increases in LOS
• Educate the public on where to find the information
• Establish a base line for future outreach and funding alternatives
The Council's public outreach will be two phased.
Phase 1: A townhall meeting addressing purpose and board goals; and
Phase 2: A money management exercise intended to help guide investment.
The framework of the two phases is below:
Phase 1: City Council Town Hall Aura 20,2021
Town Hall Presentation/Open House will focus on:
• Why is the City undertaking a city-wide capital plan;
• Why is capital planning important; and
• How will the plan be developed& used.
The town hall format will include a staff overview of the rationales for capital planning
presented to the Council in 2020 followed by a question-and-answer session that will allow for
the Council and staff to address specific concerns or questions about the process to date.
Upon completion of the townhall, the public will be asked for their support and comment of the
broad Capital Planning goals and policies (See Draft Goals Sheet). Each goal will have a board
and the public will be asked if the support the goal as well as if they have comments or ideas.
Page 2 of 3
C:\Users\nbaird\AppData\Loca1\Microsoft\Windows\INetCache\Content.Outlook\A8K82OQ9\Outreach overview memo.doc
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Image courtesy Paul Krueger
Phase 2: The Money Game(TBD-Under development)
This part of the public engagement will ask the public if the City is spending money correctly:
maintenance before expansion,upcoming capital projects, appropriate overall capital set-aside.
This phase has two options that are currently being developed by the Mayor and staff:
Online Option: This tool allows the public to balance the City's capital plan. Projects are
presented and the public can fund or de-fund specific projects by year. (estimate cost$6,000)
An overview is available at: https://abalancingact.com
A working example is available at: https://largo.abalancingact.com/capital-improvements-
plan?preview=e5a6b811 c4f9006ef532f45bc8922d79
In-Person Option: Monopoly Money gives each person a budgeted amount per fiscal year and
they tell us what to spend the money on and when. Money is color coded by year limited
amounts.
Staff will be available to provide a complete overview of this process at the April 1st special
meeting, if desired by the Mayor and City Council. Please feel free to contact me at 939-0227 or
via email at nbaird(acityofeagle.org if you have questions.
Page 3 of 3
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Draft FY 22-26 CIP Goals
GOAL 1: Provide to the public a clear, realistic, and fiscally constrained 5-year capital
improvement plan.
• Prioritize maintenance and operation of existing infrastructure ahead of system expansion.
• Establish annual fiscal goals for saving/set asides to fund depreciation, replacement,and
planned construction.
• Ensure that projects are properly developed through the scoping process-project
development, planning,savings,then construction/purchase.
GOAL 2: Establish a process for the development of public facility plans that address
existing services, deficiencies, and future needs.
• Ensure each City service has completed and maintain a facility inventory, 5+year master
facilities plan,and has an adopted level of service.
• Ensure all facilities comply with state and federal service regulations
• Establish implementable and enforceable level of service standards
• Ensure development does not degrade the City's adopted level of service without proper
mitigation.
GOAL 3: Enhance the quality of life in Shoreline through the planned provision of capital
facilities and public services that are provided either directly by the City or through
coordination with other public and private entities.
• Work with the community to determine community needs and desires for services
• Prioritize maintenance of existing community investment ahead of expansion
GOAL4: Provide needed capital facilities in an economic, efficient, and equitable manner.
• Use the capital planning process to identify city needs(project and maintenance),funding
opportunities,and partnership opportunities that serve all the citizens of Eagle.
• Projects should be prioritized based on needs ahead of desires.
• Use the City's fiscal impact tool to help guide changes in land use to ensure both short term
and long tern fiscal sustainability(ability to fund infrastructure without the use of one-time
fees).
GOAL 5: Ensure that adequate public facilities and services for new developments are
available or conditioned to be provided at the time of final land use approval (Final
Plat/Building Permit) such that service provision for new developments will not lower
existing service levels.
• Condition development to pay their proportionate share of capital cost and the cost for
system expansion
• Maintain, update, implement the City's development impact tool to evaluate the cost and
benefits of development on the City's capital plan and operations
• Educate the public and elected official about the fiscal impact of different types of land uses.
k:\capital facilities planning\2021\draft plan goals.docx
Draft FY 22-26 CIP Goals
• Work to ensure that development does not degrade the adopted level of service for City
provided services-consider mitigation agreements, dedications,and other mechanisms to
ensure the equitable and consistent level of service.
GOAL 6: Coordinate transportation improvement plans, programs, and partnerships with
ACHD & ITD to ensure the City's vision for future and growth-related road projects are
achievable.
• Identify and plan for opportunities for cooperation.
• Identify projects that will require a Cost-share agreement and plan appropriately for this
contribution.
k:\capital facilities planning\2021\draft plan goals.docx
C&yI27
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