Minutes - 2015 - City Council - 10/13/2015 - RegularEAGLE CITY COUNCIL
Minutes
October 13, 2015
PRE COUNCIL AGENDA:
1. Tree Inventory Update — Mary Jane Marlow, the outside contractor that has been conducting
the tree inventory. Ms. Marlow provides an overview of her findings.
2. Presentation on Chinden and Linder Road Continuous Flow Intersection — Idaho
Transportation Department, Marc Danley. Amy Schroeder. Ms. Schroeder reviews the public
outreach, the different analysis conducted to date including aspects such as capacity,
bike /pedestrian impact, constructability, cost and access. This is a planning level document at
this time there is not funding in the five year ITD projects. Sabrina Anderson with Director of
Planning, COMPASS discusses population calculations and projections for this project. Marc
Danley, Project Manager with ITD. Mr. Danley reviews the traffic analysis program, Capacity
Analysis for Planning of Junctions, that was utilized and the rankings of the intersections.
Review and discussion of concept plan.
3. Ada County Sheriff s Office: Monthly report. Moved to end of meeting.
4. Mayor and Council Reports: Moved to end of meeting
5. City Hall Department Supervisor Reports: Moved to end of meeting.
6. City Attorney Report: Moved to end of meeting.
INVOCATION:
1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at 6:43 p.m.
2. ROLL CALL: MCFARLAND, BUTLER, KUNZ, RIDGEWAY. All present. A quorum
is present.
3. PLEDGE OF ALLEGIANCE: Mayor Reynolds leads the Pledge of Allegiance.
4. SERVICE RECOGNITION:
A. The City would like to honor the outgoing commission members and thank them for
their service and dedication.
The City would like to honor Craig Soelberg for his service to the Eagle community while
serving on the Eagle Planning and Zoning Commission.
Mayor presents Mr. Soelberg with a token of appreciation and expresses the City's gratitude for
his service on the Commission.
B. Volunteers Of The Month — October
The City of Eagle recognizes the importance of volunteerism and is taking a moment to thank
those who selflessly give of themselves to the community. A plaque will be displayed in the
lobby recognizing these outstanding volunteers.
Bob and Helen Fisher: Bob and Helen Fisher have lived in Eagle since 2006 and instantly
became part of the community. Bob, Thomas Aikens' great grandson, and Helen, a New York
native, have always had an interest in classic cars. Bob has owned almost 85 -90 cars in his
lifetime, restoring them to their former glory. They currently own two classic cars; a 64' El
Camino and a 66' GTO convertible. This is the first car show they have organized and the level
of dedication to making sure this was an incredible event for the City and entire community is
impressive and commendable. The City of Eagle and the Eagle Historical Museum owe the
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Fishers so much, for not only their commitment to this event, but for being longstanding members
of this community and contributing their knowledge, hard work and a friendly smile wherever is
needed.
Mayor presents Mr. and Mrs. Fisher with a plaque and reads a Proclamation declaring October
14`h Bob and Helen Fisher Day in the City of Eagle.
5. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA:
Mayor Reynolds requests that an update on the meeting held on Saturday be added as Unfinished
Business item 81): An update for the State and Eagle Road intersection. Seconded by Kunz.
ALL AYE ... MOTION CARRIES
McFarland moves to remand Consent Agenda item 7H back to staff. Seconded by Kunz.
ALL AYE ... MOTION CARRIES.
6. PUBLIC COMMENT:
This time is reserved for the public to address their elected officials regarding concerns or comments
they would like to provide to the City Council regarding subjects not on the agenda. At times, the City
Council may seek comments /opinions regarding specific City matters during this allotted time. This is
not the time slot to give formal testimony on a public hearing matter, or comment on a pending
application or proposal. Out of courtesy for all who wish to speak, the City Council requests each
speaker limit their comments to three (3) minutes.
Naomi Preston 380 E. Trailside Eagle Rd. Eagle, Idaho wants clarification on what will be
relayed by Fulcrum Exp as no decision was made on Saturday. Mayor Reynolds states that no
decision will be made and it will only be an updated from the hired facilitator, Fulcrum Exp. on
what occurred Saturday.
CONSENT AGENDA:
♦ Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the City Council.
♦ Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims against the City
B. Minutes of September 22, 2015
C. Sole Source Award Playground Equipment: Requesting approval for a sole
source purchase including installation from Lucky Dog Recreation for the
Dynamo Astro playground equipment for Friendship Park. (MA)
D. Volunteer of the Month Proclamation — A proclamation of the City of Eagle
declaring October 14, 2015 as Bob and Helen Fisher Day in the City of Eagle for
their dedication and volunteerism!
E. Resolution 15 -06A — A resolution appointing Board Members and alternates to
the Valley Regional Transit Board. (WEV)
F. Service Agreement for Building Inspector Services: — (SN)
H. Findings of Fact and Conclusions of Law for CPA- 01- 15/A- 01- 15/RZ -04 -15
LR5, LLC — Linder Crossing — LR5, LLC.: LR5, LLC represented by Shawn
Nickel of SLN Planning, is requesting a Comprehensive Plan Text Amendment
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to amend the density language for the "Rim View Planning Area ", and a
Comprehensive Plan Map Amendment to change the future land use map
designation from Transitional Residential to Mixed Use, and annexation and
rezone from RUT (Residential Urban Transition — Ada County Designation) to
MU -DA (Mixed Use with a development agreement [in lieu of a conditional use
permit]) to construct a166 -unit apartment complex. The 11.13 acre site is located
approximately 1,300 feet north of the intersection of Chinden Blvd and Linder
Road at 6940 & 6910 N. Linder Road.(WEV)
I. Findings of Fact and Conclusions of Law for RZ -03 -06 MOD /CU -05-
15/PPUD-02-15/PP-06-15 - Shadowbluff Planned Unit Development
Envision Homes, Inc. — Chad Olsen: Envision Homes, Inc. — Chad Olsen,
represented by Shawn Nickel with SLN Planning, Inc., is requesting a
development agreement modification, conditional use permit, preliminary
development plan, and preliminary plat approvals for Shadowbluff Subdivision, a
19 -lot (15- buildable, 4- common) residential planned unit development. The
4.35 -acre site is generally located at the west side of North Horseshoe Bend Road
approximately a quarter mile south of the intersection of East Floating Feather
Road and North Horseshoe Bend Road. (WEV)
J. Resolution 15-25: Declaration of surplus equipment FY 2014/2015: (SKB)
K. Resolution 15 -26: Declaration of surplus property FY 2014/2015. (SKB)
L. FP -07 -15 - Final Plat for Henry's Fork Subdivision No. 4 — Hunter 5
Investments, LLLP: Hunter 5 Investments, LLLP, represented by Kevin
McCarthy with KM Engineering, LLP, is requesting final plat approval for
Henry's Fork Subdivision No. 4 (formerly Shaunessy /Park Place Gardens), a 30-
lot (23- buildable, 7- common) residential subdivision. The 24.7 -acre site is
generally located on the northeast corner of North Park Lane and West Snake
River Drive.
M. PD -02 -15 — Parcel Division — Envision Idaho LLC : Envision Idaho, LLC,
represented by Shawn Nickel with SLN Planning, is requesting approval of a
parcel division for the creation of two parcels. The 4.35 -acre site is located on the
west side of North Horseshoe Bend Road approximately 1,259 feet south of the
intersection of North Horseshoe Bend Road and East Floating Feather at 10895
Horseshoe Bend Road. (WEV)
N. FP -10 -15 — Final Plat for Banbury Meadows Subdivision No. 8 — Hoff
Companies: Hoff Companies, represented by Roy Johnson with Johnson
Engineering, is requesting final plat approval for Banbury Meadows Subdivision
No. 8, a 29 -lot (26 buildable and 3 common) residential subdivision. The 11.81 -
acre site is generally located at the west side of South Chipper Way
approximately 50 -feet north of the intersection of South Chipper Way and West
Oakhampton Drive. (WEV)
O. Cooperative Agreement between Valley Regional Transit and City of Eagle
Annual Assessment and Service Contribution Fiscal Year 2015 -2016. (SKB)
P. Commercial Land Use and Zoning Law Seminar: The City Clerk is requesting
Council authorization to fund the cost of seminar attendance for Mayor and
Council out of the general fund. (SKB)
Q. DR -13 -19 MOD3 — LED lighting proposal for Eagle Tennis Club and Tennis
Club Plaza Subdivision - John Rennison: John Rennison with Rennison
Engineering is requesting approval of the site and building LED lighting plan for
Eagle Tennis Club and Tennis Club Plaza Subdivision. The 12.12 -acre site is
located near the southeast corner of State Highway 44 and South Edgewood Lane
at 1650 East Riverside Drive. (WEV)
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Butler moves to remove item G from the Consent Agenda, and bear it immediately after the
Consent Agenda. Seconded by McFarland. ALL AYE ... MOTION CARRIES.
Kunz moves to approve Consent Agenda Items #A - F and Items H — Q. Seconded by
McFarland. McFarland: AYE; Butler: AYE; Kunz: AYE; Ridgeway: AYE: ALL AYES:
MOTION CARRIES ..............
G. Findings of Fact and Conclusions of Law for A- 03- 15/RZ -06 -15 and PP -05 -15 —
Springhouse Subdivision- CBH Homes, Inc.: CBH Homes, Inc., represented Scott Wonders
with J -U -B Engineers, Inc., is requesting an annexation, rezone from RUT (Rural -Urban
Transition — Ada County designation) to MU -DA (Mixed Use with a development agreement in
lieu of a PUD) and preliminary plat approvals for Springhouse Subdivision, a 58 -lot (52-
buildable, 6- common) residential subdivision. The 18.39 -acre site is generally located on the
west side of North Park Lane approximately 750 -feet north of the intersection of State Highway
44 and North Park Lane. (WEV)
Butler states that after the initial motion he realized that there was discussion of addressing the
irrigation issue and it was missed in the motion that night. Discussion.
Butler moves to amend the motion that the applicant work with the adjacent subdivision
homeowners association Sedona Creek and Eagle Creek to determine what's needed for the
irrigation system and that they also look into creating a water users group and that these
details be brought back to the City Council at time of final plat for Council approval.
Seconded by Ridgeway. Discussion. Butler: the motion is to approve the set of findings
with the additional condition stated. ALL AYE...MOTION CARRIES.
8. UNFINISHED BUSINESS:
A. Discussion of Republic Services requirement of additional waste being placed into
containers rather than plastic bags placed on the curb. (CDM)
Mayor Reynolds introduces the item.
City Attorney McLain provides a brief update on the original agreement and subsequent
agreements. After review, the City of Eagle does not require the addition of subsequent
containers. It had been the intent to remove the allowance for placing additional waste in plastic
bags at curbside, but during the addendum process it was not captured. Thus, the curbside
placement of bags is still allowed.
Rachelle Klein 11115 Executive Dr. Boise, Idaho representing Republic Services. After speaking
with the City Attorney, it does appear that the language requiring additional containers was not
repealed, so Republic Services will honor the contract. She has contacted their Customer
Services representatives, as well the driver for the Eagle route and informed them of the change
in policy in Eagle. Additionally, the second cart rate remains reduced for Eagle residents.
Terry Seeve 625 W. Fordham Dr. Eagle, Idaho. Mr. Seeve inquires if glass items may now go in
the blue containers.
Ms. Klein states that the glass will still have to be taken to the recycle bins at City Hall, and
provides an explanation on how the recycled glass is used locally for environmental abrasives.
Bob Van Arnem 3049 S. Whitepost Way Eagle, Idaho. Mr. Van Arnem was very pleased with
the response by Republic Services. His concern is will this matter arise again and how will it be
addressed. He is willing to provide input and review any future proposals.
General Discussion.
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Shane Curry 299 Harlan Place Eagle, ID. Mr. Curry is hopeful that Eagle will continue to require
that Republic allow unlimited trash service to its residents. Additionally he inquires as to the
term of the current contract.
B. Comprehensive Plan Review Committee Recommendation: (NBS)
Mayor Reynolds introduces the item.
Mac McOmber 416 Ashbourne Eagle Idaho and Jane Kramer 57 Ranch Drive Eagle, ID both
members of the Committee present the findings of the Committee.
McOmber and Kramer review the enabling resolution, committee members /meetings, public
participation and results. The four recommendations the Committee is bringing forward to
Council for consideration: 1. The City of Eagle undertake a comprehensive plan revision process
to bring the document current with existing conditions and ensure all chapters are written from
the same timeline and perspective. 2. Based on community input and comments received, the
committee recommends that the city engage consultants and experts for assistance in the
preparation of specific chapters, establish a citizen/landowner steering committee to guide and
review efforts of the of the consultant and staff and establish public participation. 3. All maps,
tables and illustrations need to be updated to ensure they are accurate and consistent with the
plan. 4. Begin the process of implementing the City's comprehensive plan. Implementation
should focus on establishing annual goals and funding of projects that are important to the
community.
General discussion.
Bulter moves to move forward with their four recommendations and have Nichoel Baird
Spencer take care of everything for us. Seconded by McFarland. Discussion. Butler
amends his motion to direct staff to prepare a Scope of Work and bring it back for Council
consideration. Second concurs. ALL AYE ... MOTION CARRIES.
C. Acceptance of the Feasibility Study for the proposed Eagle Road Pedestrian/Bike
Bridge: COMPASS: (MA)
Mayor Reynolds introduces the item.
Sabrina Anderson with COMPASS and Lisa Bachman with J -U -B 250 S. Beechwood Boise,
Idaho provide an overview of the process at this point.
Alan Cukurs presents the feasibility study.
Ms. Bachman is seeking Council direction on whether or not to move forward with the feasibility
study. The next step would be to begin project development, and develop detailed cost estimates,
a budget, an environmental study, a public involvement plan and project concept maps.
Additional input from the City of Eagle and project team will continue to be sought.
Discussion regarding funding sources and matching requirements for the City on this potential
project. COMPASS will come back as true numbers begin coming in and will come back and
seek Council approval of grants being sought and funding commitments that Council may be
asked to make.
Shane Curry 299 Harlan Place Eagle Idaho. Mr. Curry questions if natural or wood structures
were considered, it may help with cost as well.
General discussion.
Ridgeway: If grant funds remain available, we should move to the next step and see. Continue
the feasibility study, and look at the other options. I think that would require ITD sending us a
letter and confirming that we are okay with proceeding, but it is not a full financial commitment
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until we get more information. Kunz: I would add since you have specifically recommended
option number 1, that should be part of our direction, unless and until the wood or some other
alternative leads to a change of thinking. Then, we would ask you (COMPASS) to please come
back with the analysis of the wood bridge or something that leads to a change in
recommendation.
Council concurs that the feasibility study is moving in the right direction, would like to key on
option 1. Agrees that J -U -B should move forward with project development.
D. Update from Fulcrum Exp on Saturday's State Street and Eagle Road Intersection
Meeting.
Lou Esposito with Fulcrum Exp 12055 W. Edna Boise, ID. The number of alternatives were
reduced from five to three. The three alternatives remaining are: Expanded Signal, Roundabout,
and Quadrant. The Committee requested additional support exhibits and drawings including up
to visual simulation, but at a minimum requesting 3D elevation mock ups of each. The bid for
this additional material is $12,700 from Precision Engineering representing an estimated 170
hours of work and could be completed by October 241h.
The cost for VisSim (visual simulations — video fly- through) would be an additional $18,000.
Mr. Esposito: Fulcrum Exp is not recommending this option at this time, as they feel the other
exhibits will provide good data to consider. However, several on the Committee are adamant that
the VisSim is needed. The additional material (CAD drawings) would be needed in addition to
the VisSim costs.
Discussion of cost estimates and the potential need to go through a bidding process for the
services mentioned by Fulcrum.
Joel Grounds Precision Engineering states that the quote was reduced and they were willing to
drop everything to meet the timeline. However, he understands the complexities of the situation.
He had been trying to facilitate the process and nothing more.
Discussion. Naomi Preston has reached out to Paul Woods with ACHD to see if they would or
could perhaps help with the modeling process. Preston expresses her concerns with how the
meeting was conducted by Fulcrum and feels the process was rushed. Jane Kramer would like to
make sure the process is done correctly, and requests that the process not be hurried but done
properly. Shane Curry, he has not been able to participate in the Committees this summer. He
notes that time of day and the day of the week impact traffic at this intersection. Maybe the City
could work with West Ada School District to help alleviate the congestion of school pick up and
drop offs. Perhaps the root cause of the problem is the school drop off and pick up locations.
Joel Grounds: Withdraws his offer to do the modeling, as it appears his intent to assist and
provide a service may be perceived to muddle the issue, therefore he will remove himself and
Precision Engineering from the previously offered services.
Discussion amongst Council and Fulcrum Exp, Ms. Kramer and Ms. Preston.
Butler moves to accept the report that was presented, there are some great folks in the
(Stakeholders) Group, Naomi included and the folks that are here tonight. And that they
take this information back to the Group, and meet if they can on the 24th and make a
recommendation to the Council. Whether they choose one of the proposals or not or, come
back to us as a group and say "hey, we have sat down and we've looked at the video of the
Council meeting and we need more money." What you need money for, whatever. But I
think the folks on the Committee and the folks that were here can all go over what we went
through and come back to us. If the committee wants a VisSim or whatever, then we need
to readdress it. But I think, #1 this wasn't on the agenda for this in -depth discussion, but
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it's healthy. And #2 again, we have a great group. My motion would be to remand this
back to the group and see what they recommend at the next meeting on the 27th. Seconded
by Ridgeway. Discussion. ALL AYE ... MOTION CARRIES.
A five minute recess is called.
9. PUBLIC HEARINGS:
Public Hearings are legally noticed hearings required by state law. The public may
provide formal testimony regarding the application or issue before the City Council.
This testimony will become part of the hearing record for that application or matter.
Mayor: Does anyone on Council have any exparte contact to declare? None
Mayor: Does anyone on Council have any potential or actual conflict of interest? None
A. CU -06 -15 — Cabinet Shop & Waiver — Cameron Luff: Cameron Luff, represented by
Camilla Luff, is requesting conditional use permit approval for the construction of a 5,500- square
foot cabinet shop and a waiver to reduce the required on -site parking by one space and to remove
the requirement for the construction of curb, gutter, and sidewalk along the portions of the site
fronting East State Street and Dunyon Street. The 0.30 -acre site is located on the north side of
East State Street approximately 525 -feet east of the intersection of Conover Street and East State
Street at 2128 East State Street. (WEV)
Mayor Reynolds introduces the item.
Camilla Luff and Cameron Luff 3203 N. 29`h St. Boise, Idaho review their application. They
are requesting a waiver for the installation of the curb and gutter installation requirement by
ACHD. ACHD has requested that the applicant receive approval from the City of Eagle for
the waiver of the installation of the curb and gutters. There are no curb and gutters anywhere
in the vicinity of this application.
Zoning Administrator Vaughan states that the Planning and Zoning Commission, as well as
staff recommend approval.
Mayor opens the public hearing.
No one chooses to speak.
Mayor closes the public hearing.
Butler moves to approve CU -06 -15 — Cabinet Shop & Waiver with the site specific
conditions of approval as proposed by the Planning and Zoning Commission which
deletes number 2, so the Conditional Use permit is to the land, not to the individual. And
that we allow the parking reduction of one space and that we retain condition number 7
recommending the waiver of the requirement of the construction of curb, gutter and
detached sidewalk along the portions of the site fronting East State Street and Dunyon
Street Seconded by McFarland. ALL AYE...MOTION CARRIES.
10. NEW BUSINESS:
A. Discussion on preserving right -of -way: (JDR)
Mayor Reynolds introduces the item.
The Mayor comments that the City may want to draft a letter to ACHD preserving right of way at
the Eagle Road/Old State Street intersection on Eagle Road between Highway 44 and Eagle
Elementary School of the Arts and on Old State Street between Olde Park Place and 2 "d Street.
Mayor: Does anyone on Council have any ex parte contact to declare? None
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Mayor: Does anyone on Council have any potential or actual conflict of interest?
Councilmember Kunz discussed a potential conflict of interest with the City Attorney du to his
ownership of a townhouse in Paddy Row. He has no pecuniary interest, and he does not feel
he has a conflict of interest.
Ridgeway perhaps this could be addressed after the Fulcrum Exp brings forward the
recommendation from the Eagle Road and State Street intersection committee.
Kunz table until there is a definitive recommendation from the Stakeholder Committee.
Seconded by Butler. Discussion. ALL AYE ... MOTION CARRIES.
B. Ordinance 743 — Code Enforcement Chances: An ordinance of the City of Eagle, Ada
County, Idaho, amending or repealing Title 3, Chapter 1, Title 4, Chapters 2, 5, 7, and 10, Title 5,
Chapters 1, 4, 5, and 8, Title 6, Chapter 1, and providing an effective date. (CDM)
Mayor Reynolds introduces the item.
City Attorney McLain notes this is on the agenda for the first reading or the waiver and
adoption. This ordinance reflects the changes suggested by Terry Derden, City Prosecuting
Attorney.
Kunz moves, pursuant to Idaho Code, Section 50 -902, that the rule requiring Ordinances to
be read on three different days with one reading to be in full be dispensed with, and that
Ordinance # 743 be considered after being read once by title only. Kunz reads Ordinance
#743 by title only. An ordinance of the City of Eagle, Ada County, Idaho, amending or
repealing Title 3, Chapter 1, Title 4, Chapters 2, 5, 7, and 10, Title 5, Chapters 1, 4, 5, and 8,
Title 6, Chapter 1, and providing an effective date. Seconded by Butler. Discussion.
THREE NAY ONE AYE.
Council would like have the City Attorney remove the business license requirement, and update
the garbage receptacle requirements and bring it back at the next Council meeting.
C. Ordinance 744 — Annexation and Rezone Eaelefield Subdivision: An ordinance annexing
certain real property situated in the unincorporated area of Ada County, Idaho, and contiguous to
the corporate limits of the City of Eagle, to the City of Eagle, Idaho; changing the zoning
classification of said real property described herein from RUT (Rural -Urban Transition) to MU-
DA (mixed use with a development agreement); amending the zoning map of the City of Eagle to
reflect said change; directing that copies of this ordinance be filed as provided by law; and
providing an effective date. (WEV)
Mayor Reynolds introduces the item.
Kunz moves, pursuant to Idaho Code, Section 50 -902, that the rule requiring Ordinances to
be read on three different days with one reading to be in full be dispensed with, and that
Ordinance #744 be considered after being read once by title only. Kunz reads Ordinance
#744 by title only. An ordinance annexing certain real property situated in the
unincorporated area of Ada County, Idaho, and contiguous to the corporate limits of the
City of Eagle, to the City of Eagle, Idaho; changing the zoning classification of said real
property described herein from RUT (Rural -Urban Transition) to MU -DA (mixed use with
a development agreement); amending the zoning map of the City of Eagle to reflect said
change; directing that copies of this ordinance be filed as provided by law; and providing an
effective date. Seconded by Butler. ALL AYES: MOTION CARRIES...
Kunz moves that Ordinance #744 be adopted. Seconded by Butler. McFarland: AYE;
Butler: AYE; Kunz: AYE; Ridgeway: AYE: ALL AYES: MOTION CARRIES.
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D. Ordinance 745 — Amending Urban Renewal Agency ordinance No. 699: An ordinance of
the City of Eagle, Ada County, Idaho, amending ordinance number 699 appointing the Mayor and
City Council of the City of Eagle as the Board of Commissioners of the Eagle Urban Renewal
Agency to clarify appointment and vacancy procedures and to make technical corrections;
providing a savings and severability clause; providing a repealer clause; providing for publication
by summary; and providing an effective date.
Mayor Reynolds introduces the item.
City Attorney McLain briefly reviews the proposed ordinance.
Discussion amongst the Council.
Ridgeway moves, pursuant to Idaho Code, Section 50 -902, that the rule requiring
Ordinances to be read on three different days with one reading to be in full be dispensed
with, and that Ordinance #745 be considered after being read once by title only. Ridgeway
reads Ordinance #745 by title only. An ordinance of the City of Eagle, Ada County, Idaho,
amending ordinance number 699 appointing the Mayor and City Council of the City of
Eagle as the Board of Commissioners of the Eagle Urban Renewal Agency to clarify
appointment and vacancy procedures and to make technical corrections; providing a
savings and severability clause; providing a repealer clause; providing for publication by
summary; and providing an effective date. Seconded by Butler. ALL AYES: MOTION
CARRIES .................
Ridgeway moves that Ordinance #745 be adopted. Seconded by Butler. McFarland: AYE;
Butler: AYE; Kunz: AYE; Ridgeway: AYE: ALL AYES: MOTION CARRIES.
11. EXECUTIVE SESSION: §74-206. Executive session -- When authorized. (1) An executive
session at which members of the public are excluded may be held, but only for the purposes
and only in the manner set forth in this section. The motion to go into executive session shall
identify the specific subsections of this section that authorize the executive session. There
shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An
executive session shall be authorized by a two- thirds (2/3) vote of the governing body. An
executive session may be held:
A. 474 -206 (1)(f) Pending and /or Threatened Litigation - Phillips pathway encroachment:
To communicate with legal counsel for the public agency to discuss the legal
ramifications of and legal options for pending litigation, or controversies not yet being
litigated but imminently likely to be litigated. The mere presence of legal counsel at an
executive session does not satisfy this requirement.
McFarland moves to go into Executive Session in accordance with I.C. 74- 206(1)(f) and
Phillips Pathway Encroachment and Claim for Council President McFarland Against the
City of Eagle. Seconded by Butler. McFarland: AYE; Butler: AYE; Kunz: AYE;
Ridgeway: AYE: ALL AYES: MOTION CARRIES ..............
Council goes into Executive Session at 10:08 p.m.
Council discusses Phillips Pathway encroachment and Claim for City Council President
McFarland against the City.
Council leaves Executive Session at 10:38 p.m.
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Butler, I move that we reimburse Mary McFarland $1,845.00 for legal fees that were
necessary for her to expend to defend herself from a claim against her related to her
position on Eagle City Council in which it was determined, after review by the Attorney
General's Office, that she was innocent. Seconded by Kunz. Butler: AYE; Kunz: AYE;
Ridgeway: ABSTAIN; McFarland: ABSTAIN; MOTION CARRIES.
12. ADJOURNMENT:
Butler moves to adjourn. Seconded by McFarland. ALL AYES: MOTION CARRIES...
Hearing no further business, the Council meeting adjourned at 10:40 p.m.
Respectfully submitted:
a 62A:24��
—SHARON K. BERGMANN
CITY CLERK/TREASURER
JAMES D.
VAYOR
OF
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SEA:
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
W W W.CITYOFEAG LE.ORG.
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(_- G /01/315
Points for Consideration:
1. During the Stakeholders Committee Workshop on Sat October 10, the
stakeholders committee
a. Reduced the number of intersection alternatives from 5 to 3. The
remaining three are:
i. Expanded Signal Alternative
ii. Roundabout Alternative
iii. Quadrant Alternative
b. Requested additional supporting exhibits and drawings , including up
to ViSSIM, (visual simulations - video fly -through), but at minimum
requesting 3D elevation mockups of each
2. The stakeholders wrapped up the meeting at 4:30pm with the intent on
returning over the following 2 weeks to complete the recommendation
process, tentatively setting that return date at October 24th.
3. City Hall was closed on Monday, so this information could not be passed on
any earlier than today.
4. Fulcrum has secured a bid from an outside contractor, Precision Engineering,
to provide:
a. CAD Plan View drawings for all three intersection alternatives (no
CAD work was done originally by ACRD, so no foundation files can be
acquired)
b. Colorized overlays (conflict diagrams) of the 3 remaining intersection
alternatives, showing the associated intersection conflict points
c. 3D Elevation sketch -ups of each of the alternatives, providing a more
realistic view for consideration
5. The cost for this additional material is bid at a discounted total rate of
$12,700, representing an estimated 170 hours of work, and could be
completed in time for an October 24 stakeholder meeting if authorized and
approved to proceed tonight.
6. The cost for VIS SIM would be an additional $18,000, and could not be
completed prior to the intended October 24 stakeholder follow-up meeting.
7. It is not our intent to pursue this level of development at this time. (VISSIM)
The city may choose to pursue this at such a point that a single alternative
has been reached.
OC 10131i5
MEETING AGENDA
Location: City of Eagle - Eagle City Hall
Meeting Date: October 13, 2015
Subject: US 20/26 Corridor Study
1) Alternatives Analysis Considerations
a. Land use context
b. Access
c. Right -of -Way
d. Capacity
e. Consistency/Driver Expectations
f. Bike/Pedestrian
g. Constructability
h. Cost
2) General Project Phasing Concepts
3) Intersection Alternatives
a. Capacity Analysis for Planning of Junctions (CAP X)
b. Linder & US 20/26 Intersection
c. Other CFI locations along the corridor
i. Locust Grove (Half CFI)
ii. Meridian Road (Half CFI)
iii. Linder Road (Full CFI)
iv. Star Road (Full CFI)
v. SH -16 and US 20/26 will be a grade separated interchange
vi. Middleton Road (Half CFI)
US 20/26 CORRIDOR PRESERVATION STUDY
ANTICIPATED PROJECT PHASING (UNFUNDED) NEEDS BASED ON TRAFFIC VOLUMES
1.' ,ROJE 42 TCF!'" .
Lon: Term - xx Million
•
pa
LEGEND
•
■
SEGMENT WIDENING T04 LANES
SEGMENT WIDENING TO 6 LANES
ROADWAY WIDENING IMPROVEMENT PHASE
STANDARD SIGNALIZED INTERSECTION
IMPROVEMENT PHASE
CONTINUOUS FLOW INTERSECTION IMPROVEMENT PHASE
INTERCHANGE IMPROVEMENT PHASE
* PROJECT TO BE PROGRAMMED AND COMPLETED WITH
THE IDAHO 16 CORRIDOR PROJECT
0
1 2
Scale in Miles
OCTOBER 9, 2015
Capacity Analysis for Planning of Junctions
Project Name:
Project Number:
Location
Date
Input Worksheet
US 20/26 Corridor Preservation Study
STP -3230(106): Key No 07826
US 20/26 and Linder
December 2, 2014
Critical Lane Volume Sum
•I• C. . ir.t
< 1200 1200 - 1399 1400 - 1599
2 1 0
29
Results for Intersections
# TYPE OF INTERSECTION
1
2
3.1
3.2
3.3
3.4
4.1
4.2
5
6.1
6.2
7.1
7.2
8.1
8.2
Conventional
Conventional Shared RT LN
Quadrant Roadway
Partial Displaced Left Turn
Displaced Left Turn
Restricted Crossing U -Turn
Median U -Turn
Partial Median U -Turn
Sheet
FULL
CSRL
S -W
N -E
S -E
N -W
N -S
E -W
FULL
N -S
E -W
N -S
E -W
NN -S
E -W
Zone 1 (North) Zone 2 (South) Zone 3 (East) Zone 4 (West) Zone 5 (Center)
CLV V/C CLV V/C CLV V/C CLV V/C CLV V/C
1622 1.01
5487
5894
2597
2285
2400
2529
937
328
1195 0.75
1843 TIT
3384 2.11
3621 2.26 3062
1951 1.22 1869 1.17
1181 0.74 1247 0.78
Overall v!c
Ratio
3.43 4'3.43`
3.68 43.68
1.62 11.62
1.43 1.86
1.50 1.50
1.58\ 41.69
1.21.21
1.44,1 .46
1.15
*3.44
2.26
1 84
2.242.29
1_„81.89
1195 0.75 1181 0.74 1247 0.78 1579
Capacity Analysis for Planning of Junctions
3659
3032
3032
Ranking
2
Capacity Analysis for Planning of Junctions
Input Worksheet
Results for Roundabouts
TYPE OF Zone 1 (North) Zone 3 (East) Zone 2 (South) Zone 4 (West) Overall vlc
ROUNDABOUT Lane 1 Lane 2 Lane 3 Lane 1 Lane 2 Lane 3 Lane 1 Lane 2 Lane 3 Lane 1 Lane 2 Lane 3 Ratio
-1.35 / -9.63 / -0.89 / -Z91
-9.53 ' -1.87 ' -1.01
9.1 50 ICD
9.2 75 ICD
9.3 1 X 1
9.4 1 X 2
9.5 2 X 1
9.6 2 X 2
9.7 3X3
-3.45
Ranking
2
66.86 37.11 48.15
25.26 21.85 15.26 17.86
32.35 34.51 16.44' 22.60 25.55
14.37 13.04 ' 9.50 9.94'''! 9.89 9.47
8.92 23.42 22.60 5.28 15.49 9.61 2.66:. 1:834
37.37 66.86_`
17.16 20.21 1 25 26
/ 18.37'3451\IN
11.09 6.76 ' "14.37 It
23.4
A
7
4
5
3
3
Results for Interchanges
# TYPE OF INTERCHANGE
10.1
Diamond
10.2
11.1
Partial Cloverleaf
11.2
13.1
Displaced Left Turn
13.2
14.1 Double Crossover
14.2 Diamond
15.1
Single Point
15.2
Sheet
N -S
E -VV
NN -S
E -W
N -S
E -W
NNS
E -W
N=S
E -W
Zone 1 (Rt Mrg) Zone 2 (Lt Mrg) Zone 3 (Ctr. 1)1
Zone 4 (Ctr. 2) Zone 5 (Lt Mrg) Zone 6 (Rt Mrg)
CLV VIC CLV V/C CLV VIC CLV VIC CLV VIC CLV VIC
1533 0.96
2136 1.33
986 1.24 2014 1.26
907 0.57 1314 , 0.82
670
2185 1.37 085
2042 1.28 r .' , `' 157
2285 1.43 2629 1.64 2049
1790 1.12 ' 1611
2285 1.43 2709
1.04 1681 1.05
1.30 15091 0.94
1.35
1.28 1725 1.08
1.01 .
1.69
1559
Capacity Analysis for Planning of Junctions
1196 0.75
Overall v/c
Ratio
0.82
1924 1.20
0.97 1196 0.75
886 0.55
11238 0.77
Ranking
6
4
1
3
5
8
7
10
2
9
US 20/26 Corridor Study
Linder Road Intersection SimTraffic Results
Half CFI2
Full CFI1 Optimize Overall
Intersection Optimize US 20/26
LOS D F
1 US 20/26 and Linder Intersection
Delay 48 227 244 553
Hours Per Day Volumes Exceed
Capacity (Approx.)
Southbound 5
Northbound
Eastbound
Westbound
2 Middle Intersection (signal)4
3
Southbound 5
Northbound
Westbound
North Intersection (stop control,
right -in right-out)4
Southbound 5
Northbound
Westbound
Standard
Intersection3
F F
3 6
0 (4-7 pm) n/a (3-9 pm)
LOS D F F F
Delay 38 93 147 122
LOS D F F F
Delay 51 668 1125 733
LOS D E D F
Delay 44 55 42 515
LOS D F D F
Delay 55 223 52 766
LOS B D F F
Delay 20
46 199 130
LOS A E E D
Delay 10 64 72 53
LOS C B A A
Delay 26 11 8 9
LOS D F F F
Delay 47 223 3162 1982
LOS D C B B
Delay 26
21 13 15
LOS A F F F
Delay 4 289 641 371
LOS A A A A
Delay 5 3 2 2
LOS D C B B
Delay 26 21 13 15
Notes:
1 Full CFI Option includes displaced left turns on all four legs of the intersection.
2 Half CFI Option includes displaced left turns on from US 20/26 to Linder Road. Linder Road legs are set up as traditional intersections.
Two scenarios were modeled with a CFI - one where the overall intersection delay was optimized, and one maintains LOS D on US
3 Standard Intersection option includes a 7x9 configuration, assuming 6 through lanes on US 20/26.
° Model includes full access signal on Linder for middle approach (main entrance) into NE corner development (approximately 800'
north of US 20/26) and right-in/right-out at north driveway (1300' north of US 20/26). Other development access points were not
included.
5 Reported southbound delay for US 20/26 intersection is between the middle intersection and US 20/26. Reported southbound delay
for middle intersection is between the north intersection and middle intersection. To calculate total southbound delay, you must add
all three SB delays reported above.
SimTraffic Analysis Results September 2, 2015
US 20/26 and Linder Road Parametrix
4
OVERVIEW
r•`AL*•4 A4,0
u(JI1tt Iu,2 orw¢ruWa�i.Ho.oUr[alma Mau!
Puraur!
EAGLE COMPREHENSIVE
PLAN REVIEW
•:•Enabling Resolution No. 15-16
❖Committee Members/Meetings
•:•Public Participation & Results
+Committee Recommendations
10/13/2015
\ •
Committee
Recommendation
October 1 3, 201 5
Presented by: Mac McOmber & Jane
Kramer
1
RESOLUTION 15-16
The Comprehensive Plan Review Committee was
established by the Eagle City Council by Resolution 15-16
on April 28, 2015. The Committee was established to:
• Review the existing City of Eagle Comprehensive Plan and previous public involvement
process;
• Solicit broad community input on the existing plan and potential areas of concern and
revision;
• Conduct community outreach meetings;
• Summarize public input; and
• Make a recommendation to the City Council about the need to amend the plan and
provide detailed specific areas of concern within the existing comprehensive plan.
COMMITTEE MEMBERSHIP
The membership was to "represent a cross section of the community and property
owners with a vested interest in how the community develops". Specifically, the
Committee was to ensure a broad and equal representation of the City's
Comprehensive Planning area and be selected based upon:
Geogrphic and Spatial Distribution: Representatives from throughout the city and
comprehensive planning area (ideally one from each existing planning subarea);
Community Involvement: Individuals who, through current contacts, have the ability to
share and interact with various community organizations and the citizenry at large;
Tenure, Length of Residency: Both long-term and newer residents, people who can bring
a variety of perspectives on how the city is planned;
Connection to the Business Community: Connection to city employers both within
downtown and the city as a whole;
Youth: A student representative age 13 to 20 years old. (unfilled position)
10/13/2015
2
STANDING CITY COMMITTEE, COMMISSION &
BOARD MEMBERS
01100/11011111111111111111111.r—
No member was appointed
Stan Ridgeway, Jeff Kunz :oh)
Bob Schafer
Shawn Nickel
Steve Baumgartner
Charlie Baun
Robert Koellisch
Greg Jones
Arts Commission:
CHy Council:
Design Review:
Historic Pr
Library board:
allon:
Parks & Pathways:
Planning and Zoning:
Transporlalfon:
AGENCY REPRESENTATIVES
Ex -Officio (advisory only):
ACRD:
Ada County:
COMPASS:
Eagle Fire:
Eagle Sewer:
Idaho Power:
Idaho Smart Growth:
Police::
Wast Ada Schools:
RD:
nom Ferch
Megan Basham
Liisa Itkonen
Mike Winkle
Lynn Moser
Blake Watson
Deanna Smith
Patrick Colley
Joe Yochum
Mark Wasdahl
10/13/2015
3
CITIZEN & BUSINESS OWNERS
INITIAL MEETINGS:
(REVIEW OF COMPREHENSIVE PLAN)
Meetina Date/Time:
June 4, 2015, 4:30pm, City Hall
June 18, 2015, 4:30pm, City Hall
July 9, 2015, 4:30pm, Library
July 23, 2015, 4:30pm, Library
August 6, 2015, 4:30pm, City Hall
August 20, 2015, 4:30pm, City Hall
August 27, 2015, 4:30pm, Library
Hannah Ball
John Bennett B"'"e1
Craig Frame
Steve Guerber
Jane Kramer
Jeff Laughlin
Jeff Madsen
Bob Marshall
Diane McLaughlin
Dale McOmber
Lynn Moser*
Dan Richter
Mark Tate s';'"
Karen Towne
Topic of Discussion/Chanters:
Overview of committee, set mtg schedule
1, 2, 3, 4 (up to Page 1 8)
Chapter 4 & 5 Intro to Chapter 6
Chapter 6 (up to page 53)
Rest of Chapter 6 except 6.8.10 Foothills
Chapter 6.8.10 Foothills, Chapters 7 & 8
9,10, 11, 12, Public Participation
10/13/2015
4
PUBLIC PARTICIPATION
THE CITY OF EAGLE
*0101 r0 kMON...
"WIN do ryou cal Lela knne?..
Thursday, Seplember 17, 2015
5:00 -7 00pm - Eagle City Hall
The City n Currently renewing
our Barg range land use pian
and wants to hoar horn you'
what Co we do well?
What co we Hood to work on?
Who, du yul. moil to seer
ONE 1 -ba or YOUP. TIME Wii. 111P GUIrr a1R COMM,11,I1IS FUME!
4 MAJOR OUTREACH EFFORTS
Meetinas-in-a-Baa: 1 34 Participants
Focus Groups: 96 Participants
Seniors, Active Retirees,
• Downtown/Small Business Owners,
• Chamber,
• Stay-at-home Moms, &
• High School Students
City Commissions, Committees, & Boards: 25 Participants
Community Open House: 1 03 Participants
TOTAL PARTICIPATION: 357!!!!
10/13/2015
5
FORMAT OF PARTICIPATION- OVM
Oreaon Visioning Model (OVMI- A three question model
that assumes that most people have not read the City's
comprehensive plan but that most citizens have an opinion
about growth and development in the City. The community
is asked three questions:
• What is Eagle doing right? (Successes, Accomplishments);
• What is Eagle doing wrong/need to work on? (Failures, Missed Steps);
• What do you want Eagle to be in the future? (Opportunities).
WHAT WE HEARD:
Overall the public/community is in support of the City and its efforts to proactively communicate with them.
Top themes included:
Good:
Small Town Feel
Downtown
Rural Areas
High Standards
Gas Station Gone
Park & Recreation
Police and City Staff
Bad:
Road Connectivity
URA Taking Process
Hard to Start a Business
Not Enough in Downtown
Negative Government Attitude
SH 44 Divides the City
Density not in Downtown
Future:
Responsible/Thoughtful Growth
Diversity of Housing Options DT
Quality Buildings & Design
Remove East End Blight
Parks & Open Space
No Frocking
Keep Downtown Character
10/13/2015
6
FORMAT OF PARTICIPATION- WHAT IS "RURAL"?
The City's comprehensive plan in numerous places refers a "rural atmosphere" or to
our "rural heritage". The plan even includes the term "rurban" a unique Eagle mash -
up of "rural" and "urban" used to define the City as being rural in an urban
environment.
WHAT IS RURAL?
Eagle is a community that has both urban and rural elements and provides for both
within the community's planning area, but the City as a whole is not rural.
• City needs to define "Rural" & create a "Rural Subarea"
Recognize that the "Rural" area will not likely ever become part of the City, the
subarea would be used to guide development approvals from Ada County.
• Committee startina point for definition:
"Residential use that harken back to a time gone by that includes low density
housing (5 to 10 acre parcels) with significant spaces between homes that are
close to native open space and active farm land. Rural uses are not amenity
based (sewer, water, schools) and are located away from good and services.
These areas encourage the keeping and raising of animals and do not include
manicured yards, sidewalks, curbs, gutters, bike paths, or planned park and
recreation facilities."
10/13/2015
7
COMMITTEE RECOMMENDATION
The Committee met twice after the public participation process to
review our initial comments in light of the public input.
The Committee's recommendation includes a 4 point general
recommendation and chapter specific comments.
Though the committee had "voting" and "non-voting members" the recommendation to the City
Council this recommendation is a consensus of the views and concerns expressed by all the
participating members. All members were given the option to review the final recommendation
and provide a dissenting opinion, none was received.
4 POINT RECOMMENDATION
1. The City of Eagle undertake a comprehensive plan revision
process to bring the document current with existing conditions
and ensure all chapters are written from the same timeline and
perspective.
The Committee is not recommending a completely new plan; some chapters will be
substantially revised/up-dated while others just require fact checking and minor updates.
10/13/2015
8
4 POINT RECOMMENDATION
2. Based on community input and comments received the committee
recommends that the City's effort include:
Establish a scope of work and engage consultants and experts for assistance in
the preparation of specific chapters and sections of the plan;
I;) Establish a citizen/land owner steering committee (similar to the composition of
the Comprehensive Plan Review Committee) to guide and review the efforts of
the consultants and staff; and
Establish a full public participation plan/process to ensure that there is a
continuation of the open and consistent communication with the citizenry.
4 POINT RECOMMENDATION
3. All maps, tables and illustrations need to be updated to ensure
they are accurate and consistent with the plan;
4. Begin the process of implementing the City's comprehensive
plan. Implementation should focus on establishing annual goals
and funding of projects that are important to the community
including:
Code to implement the Downtown subarea,
1)) Review of the existing code for revision,
Roadway Connectivity Master Plan,
Establishing parks in the western area.
10/13/2015
9
10/13/2015
CHAPTER BY CHAPTER REVIEW
1 1 -page recommendation in the Committee Report
Minor Revision: Major Revision:
Chapter 1 - Overview Chapter 3 - Population
Chapter 2 - Property Rights Chapter 4 - Schools, Service & Utilities
Chapter 6 - Land Use Chapter 5 - Economic Development
Chapter 7 - Natural Resources & Hazards Chapter 8 - Transportation
Chapter 9 - Parks, Recreation & Open Space Chapter 10 - Housing
Chapter 1 1 - Special Areas Chapter 12 - Community Design
Chapter 13 - Implementation
iii i\i\i\ \ I
QUESTIONS
Thank you'
10
EAGLE CITY COUNCIL MEETING
PUBLIC HEARING SIGN-UP
CU -06-15 — Cabinet Shop & Waiver — Cameron Luff:
October 13, 2015
NAME (please print) ADDRESS
TESTIFY PRO/ CON or
YES/NO NEUTRAL
EAGLE CITY COUNCIL MEETING
PUBLIC HEARING SIGN-UP
CU-06-15 — Cabinet Shop & Waiver — Cameron Luff:
October 13, 2015
Southbound
4'sec (Full)
289 sec (Half -Opt! Int.)
641 sec (Half!20/26°Opt.)
26 sec (Full)
21 sec (Half-Opt..Int.)
13 s c (Ha -le -7'20/26:0W.)
ri
Northbound f� •q •t
5s ec'(FuII) r,_•.'.'r'.'.r, •
3 sec (Half -Opt. Int.) ',' '
2 sec (Half - 20/26 Opt.)'
Southbound
10 se (Full)
64 sec (HalfzOpt'Int.)
72 sec (Half - 20/26 Opt.)
4.7, sec (Full)
223 sec (Half-Opt.,Int.)
3162 esc(Half `— 20/26 Opt.)
Southbound
��;38 sec (Full)_ 4;
93 sec (Half -Opt: Int.)' -
147 sec (Half 20/26 Opt.)"= n.+.
Northbound
26ss c(Full)
11sec(Half pt.Int.)
8 sec (Half - 20126 Opt.)
Westbound
55 sec (Full)
223 sec'(Half,Opt..Int.)j
52 sec (Half T'20/26 Opt.)
i!: 1;j JUillr
E-
astboundj�"
;r
.444 sec (Full).
55 sec (Half -Opt Int.)E
2 sec (Half 2'20/26 Opt.I
Northbound
51 sec (Full)
668-- esc(Half;Opt.Int.)
1125es c•(Half`-20/26 Opt.)
Scala IFeet)
Reasonable efforts hase been made to the Idaho Transponabon Department (ITDI
to senfv that this mapaccurateh interprets tbe source data used in its preparation.
honeser, a degree of error is Inherent m all maps, and this map ma, contain omissions and errors in scale.
remluuon, recut aeon• positional accuracy, development methodology, Interpretation of source data,
and other arcumstances As additional data become asadabk to ITD, and as sen ficauon of source data oonunues,
this map may be reinterpreted or updated by lTD The map is date specific and Is Intended for use orals at the published scale
This map should not be used for navigational. engmeenng. legal or any other nu -specific use
This map is distributed "as is" unhout xanants of any kind
0 100
July 2015