Minutes - 2021 - City Council - 03/18/2021 - Special EAGLE CITY COUNCIL
SPECIAL MEETING MINUTES
March 18,2021
1. CALL TO ORDER: Mayor Pierce calls the meeting to order at 3:00 p.m.
2. ROLL CALL: Present: GINDLESPERGER, PITTMAN, (via WebEx), PIKE. Absent:
BAUN All present. A quorum is present.
3. PLEDGE OF ALLEGIANCE:
4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA:
A. City Staff requests.None
B. Mayor or City Council requests.None
5. PRESENTATION:
A.Presentation by Idaho Transportation Department regarding continuous flow intersection
at Ea le
g Road and State Highway 44. (JP)
Mayor Pierce introduces the item.
Vincent Trimboli, 1978 N. Trail Creek Way Eagle, Idaho, representing Idaho Transportation
Department(ITD). Mr.Trimboli is the Communication Manager for the Department.On behalf of
ITD he apologizes for the way Mayor and Council heard of the change from a continuous flow
intersection to a wider signalized traditional intersection. This decision was made based on public
comment received. This decision has been finalized and ITD is moving forward on the new design.
The construction timeline remains the same for the new plan as the old.ITD will be communicating
the change to the public via a variety of avenues. PowerPoint attached to minutes.
Council Member Pike appreciates Mr.Trimboli attending today. He emphasizes the importance of
communicating the change to the public and is encouraged with the efforts that are proposed to be
made. Gindlesberger inquires if COMPASS is aware of the change, and if other proposed
continuous flow intersection designs are being altered. Trimboli confirms that COMPASS has
been made aware of the change and that other proposed CFI's in the Valley have not been addressed
at this time. Pittman seeks confirmation that the construction timeline will not be impacted.
Trimboli confirms that the change will not impact the timeline and does not feel that this change
will impact the proposed construction by ACHD in 2023. Discussion regarding traffic impact and
number of lanes.
Matt Stall with COMPASS. They are working with ITD on the changes to the public transportation
program. They will address the funding distribution during that time. He discusses public outreach,
and timeline for changes.
Discussion regarding signal synchronization and construction schedule.
Tom Firch 577 W. Rush Ct. Eagle, Idaho representing ACHD in attendance to be available to
answer any questions.
Baun arrives via WebEx at 3:29 p.m. He inquires about long term and budgetary impacts for the
change. Trimboli states that the budget should be between 5-10 +/- for the overall construction,
and they believe it will meet similar long-term needs. There are a few questions that he will e-mail
responses to after he consults his colleagues at ITD and will keep the partner agencies in the loop
as well.
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6. REPORTS:
A. Mayor and Council Reports: Pike states that he attended the Urban Renewal Agency meeting
this week.Baun reports on the BLM meeting and PPRC will be meeting tonight.
B. City Hall Department Supervisor Reports:None
C. City Attorney Report: None
7. PUBLIC COMMENT 1: The Eagle City Council is taking remote public comment via Webex. Meeting
login instructions are posted on https://www.citvofeagle.org/1698Nirtual-Meetings. If you just want to watch the
meeting,without giving comment,please watch our livestream at https://www.cityofeagle.org/305/City-Agendas-
Videos.
This time is reserved for the public to address their elected officials regarding concerns or comments they would
like to provide to the City Council regarding subjects not on the agenda. At times, the City Council may seek
comments/opinions regarding specific City matters during this allotted time.This is not the time slot to give formal
testimony on a public hearing matter,land use application,or comment on a pending application or proposal. Out
of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three (3)
minutes.
Nate Garm President of West Valley Little League. West Valley would like to contribute to
upgrade the features at Guerber Park but are unable to financially at this time.They would be more
than willing to contribute in the form of volunteer labor and subject matter expertise. Discussion.
8. ALL CONSENT ITEMS ARE CONSIDERED ACTION ITEMS: CONSENT AGENDA:
• Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate
discussion on these items unless the Mayor,a Councilmember,member of City Staff,or a citizen requests an
item to be removed from the Consent Agenda for discussion.Items removed from the Consent Agenda will be
placed on the Regular Agenda in a sequence determined by the City Council.
• Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City
Staff;Planning&Zoning Commission,or Design Review Board shall be adopted as part of the City Council's
Consent Agenda approval motion unless specifically stated otherwise.
A. Claims against the City.
B. Resolution 21-09: A Resolution to create a new executive officer position who shall
serve as the historian, to amend duties of the secretary and add duties, to amend
eligibility requirements to join the Mayor's Youth Advisory Council(BJ)
C. Re-appointment to the Parks, Pathways, and Recreation Commission: In
accordance with Resolution 14-19, Mayor Pierce is requesting Council confirmation
of the re-appointment of Steve Deckers to the Parks, Pathway, and Recreation
Commission. Mr.Deckers will be serving a term that will end in March 2024.
D. Arbor Day Proclamation: A proclamation of the City of Eagle declaring April 30,
2021 as Arbor Day. (EZ)
Mayor Pierce introduces the item.
Pike moves item E.
Pittman moves to approve Consent Agenda items A, B, C, D. Seconded by Gindlesperger.
GINDERSBERGER AYE; PITTMAN AYE; PIKE AYE. BAUN: UNKNOWN. THREE
AYE....MOTION CARRIES.
Council member Baun's attendance/participation is intermittent.
E. Multiple Sclerosis Awareness Month Proclamation: -A proclamation of the City of Eagle
declaring March Multiple Sclerosis Awareness Month in the City of Eagle. (BP)
Pike introduces Ashley Ferguson.
Ashley Ferguson is the owner of The Griddle restaurant in Eagle,and lives with Multiple Sclerosis.
Katie Martin is a member of the National MS Society provides information regarding MS statistics
throughout the United States and the State of Idaho. The society mobilizes resources,research and
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funding for programs and services for those impacted by MS. She discusses the number of people
in the nation,as well as Idaho that live with MS. She discusses fundraising efforts for the society.
Pike moves to approve 8E. Seconded by Gindlesperger.THREE AYE.MOTION CARRIES.
9. NEW BUSINESS:
A. ACTION ITEM: Restroom Facility at the Eagle Dog Park: A contract with All Phase
Construction Company LLC for the construction of a restroom facility at the Eagle Dog Park. The
contract amount shall not exceed$171,685. (EZ)
Mayor Pierce introduces the item.
Public Works Director, Ziegenfuss provides background on this item. The previous bid that was
awarded to Wright Brothers for$176,000 however,that bid and all others were abandoned as they
did not include construction plans.
The City contacted each of the previous bidders and asked for updated bids that would include
architectural blueprints and construction plans and no one responded. All Phase Construction
Company, the same company working on the dog park, was contacted and returned the quote of
before you today for consideration. The total is approximately $5,000 than the original bid
awarded.
Pittman inquires as to the timeline for completion date. Discussion.
Pike moves to approve action item 9A to not exceed $171,685. Seconded by Gindlesperger.
GINDLESPERGER AYE;PITTMAN AYE.PIKE AYE. ALL AYE...MOTION CARRIES.
B. Discussion of Council liaison positions: (JP)
Mayor Pierce introduces the item.
Discussion regarding the allocation of liaison positions previously held by Council member Gold.
C. ACTION ITEM: Establishment of minimum bid price for west park property: (JP)
Mayor Pierce introduces the item and discusses the original purchase price and discusses potential
minimum starting bid. He believes that the City should utilize a real estate agent to facilitate the
bid process.
City Attorney Villegas reviews the requirements established in Idaho State Code 50-1402 regarding
conveyance of property.
Discussion regarding statutory process and minimum bid process.
Director of Long-Range Planner and Projects, Baird-Spencer states that if west park property is
sold it will not reduce the minimum park land requirement required in the park capital impact plan.
Pike moves to set the minimum bid of$5,000,000 and work through the process with staff.To
offset and where it gives us the ability to purchase something in the future and as well as the
plan to move forward with just the selling of it as a whole. Seconded by Gindlesperger.
GINDLESBERGER AYE; PIKE AYE;PITTMAN AYE.MOTION CARRIES.
D.ACTION ITEM: Conservation and Education Program Discussion: Discussion concerning
the establishment of a Conservation and Education Program and Committee aspart of the City's
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development process. (CB)
Mayor introduces the item.
Director of Long-Range Planner and Projects Baird-Spencer reviews the Local Land Use Planning
Act that are pertinent to the proposed Conservation and Education Program. (CEP),what the CEP
will do for Eagle.Powerpoint attached.
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Discussion amongst Council and Staff. Pike would like to present this to the public for input and
comment. Gindlesperger and Pittman also state their desire for public input. Pittman would like
the City to retain control and have the City manage the program. Mayor Pierce states this type of
program would potentially save some of the ag land and purchase it to preserve it as well as
maintain it in Eagle. Discussion
Pike approves action item 9A Conservation and Education Program with moving forward
with staff with option A as part of our continuation. Seconded by Pittman.Discussion. Pike
clarifies it is item 9D,not A. Second concurs.ALL AYE...MOTION CARRIES.
Mayor asks to move the Executive Session ahead of unfinished business due to time constraints.
11. EXECUTIVE SESSION: I.C. §74-206 WHEN AUTHORIZED. (1)An executive session
at which members of the public are excluded may be held, but only for the purposes and
only in the manner set forth in this section. The motion to go into executive session shall
identify the specific subsections of this section that authorize the executive session. There
shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An
executive session shall be authorized by a two-thirds(2/3)vote of the governing body. An
executive session may be held:
(c)To acquire an interest in real property which is not owned by a public agency.
Pike move pursuant to I.C.74-206(1)An executive session at which members of the public
are excluded may be held, but only for the purposes and only in the manner set forth in
this section.The motion to go into executive session shall identify the specific subsections
of this section that authorize the executive session. There shall be a roll call vote on the
motion and the vote shall be recorded in the minutes. An executive session shall be
authorized by a two-thirds (2/3)vote of the governing body.An executive session may be
held to discuss (c) To acquire an interest in real property which is not owned by a public
agency. Seconded by Gindlesperger. GINDLESBERGER AYE; PITTMAN AYE; PIKE
AYE.ALL AYE...MOTION CARRIES.
Council enters executive session at 4:30 p.m.
Council discussion to discuss acquisition of real property not owned by a public agency.
Council exists executive session at 4:50 P.M.
B.ACTION ITEM: Action regarding acquisition of realproperty.No action taken.
10. UNFINISHED BUSINESS:
A. ACTION ITEM: Fiscal Year 2022-2026 Capital Plan Project List: Staff is requesting the
Council's direction on the Draft FY 22-26 Capital Plan Project and Maintenance lists before
beginning public involvement.(NBS)
Mayor introduces the item.
Pike moves to table item 10A to the next Thursday Business meeting. Seconded by
Gindlesperger.ALL AYE...MOTION CARRIES
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12. ADJOURNMENT:
Pittman moves to adjourn. Seconded by Gindlesperger. ALL AYE...MOTION CARRIES
Hearing no further business,the Council meeting was adjourned.
Respectfully submitted: �••••"'g••'••.,
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AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
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3/18/2021
Ast
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EDUCATION PROGRAM
" CEP "
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Eagle City Council
March 18, 2021 ci:`
Nichoel Baird Spencer MCRP,AICP, EAGLE
Director of Long-Range Planning & Projects
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TODAY: A WORKSHOP TO FAMILIARIZE THE CC WITH THE CEP Program is arecommendation
AND HOW IT CAN BE INTEGRATED INTO THE CITY'S from CouncilmanBaun
DEVELOPMENT PROCESS
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1
•
3/18/2021
LOCAL LAND USE PLANNING ACT:
IDAHO CODE 67-65
67-6502: Purpose:
d)To ensure that the important environmental features of the state and localities are
protected.
e)To encourage the protection of prime agricultural,forestry and mining lands and land
uses for production of food, fiber and minerals, as well as the economic benefits they
provide to the community.
g) To avoid undue concentration of population and overcrowding of land.
i) To protect life and property in areas subject to natural hazards and disasters.
j) To protect fish,wildlife and recreation resources.
k) To avoid undue water and air pollution.
3
LOCAL LAND USE PLANNING ACT:
IDAHO CODE 67-65
67-6508: Planning Duties:
(e) Land Use — An analysis of natural land types, existing land covers and uses, and the
intrinsic suitability of lands for uses such as agriculture, forestry, mineral exploration and
extraction, preservation, recreation, housing, commerce, industry, and public facilities. A
map shall be prepared indicating suitable projected land uses for the jurisdiction.
(f) Natural Resources — An analysis of the uses of rivers and other waters, forests,
range, soils, harbors, fisheries, wildlife, minerals, thermal waters, beaches, watersheds,
and shorelines.
(k) Special Areas or Sites — An analysis of areas, sites, or structures of historical,
archeological, architectural, ecological, wildlife, or scenic significance.
(n) Agriculture — An analysis of the agricultural base of the area including agricultural
lands, farming activities, farming-related businesses and the role of agriculture and
agricultural uses in the community.
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2
3/18/2021
WHATIS THE CEP? Formalize a process to identify
0 the impacts
Establishes a process to
off set the adverse Establish a plan & process to �•
impacts to agricultural identify areas that the City wants
lands, riparian areas, preserved.
and natural open space t
in the development
process.
Establish a funding source to
implement the plan and maintain
40116 p? areas/improvements. (HOA fees,
cost share agreements &
stewardship fee).
5
Similar to the Capital Plan,the City would annually
establish a plan to illustrated planned improvements,
WHAT WOULD THE CEP FUND maintenance,and education for the next year(ideally 5-
7 years out).
• Acquisition or conservation easements on agricultural lands to preserve food production,protect soils,
and provide for pollinator and wildlife habitat;
• Acquisition of private lands or conservation easements(upland or riparian)to mitigate impacts to
wildlife and habitat loss;
• Acquisition of private lands or conservation easements for public trails and access,including operations
and maintenance.
• Restoration,rehabilitation,or enhancement projects—natural resources(upland,riparian,aquatic
habitat...)
• Restoration,rehabilitation,or enhancement projects—cultural resources(historic sites and
structures...)
• Management of invasive and noxious weed species,including fuels projects,associated with
protection of habitat(monitoring,control,and maintenance)
• Educational materials,classes,equipment,and infrastructure associated with conservation-based
education and outreach
• Other activities and acquisitions associated with the CEP concept.
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3/18/2021
HOW IS IT MANAGED
OPTIONS:
Establish a City Committee/Commission under ECC Title 2: Conservation Advisory
Committee and manage funding through the City's Treasure/Clerk
Work with a 3rd Party (501(c)(3) Organization- RC&D,Ada Soil & Water Conservation
District. District could manage either the committee, funding or both
Preliminary discussions have been to bring it info the City and mange the funds in a closed
account like impact fees & capital fund.
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HOW DOES IT WORK WITH DEVELOPMENT
1 . Amend Eagle Submittal standards to include a Natural Features
Analysis (currently only a CPA application requires this analysis)
2. Requirement of a CUP, PUD or development agreement
• ECC 8-7-3-2(I): Will not result in the destruction, loss or damage of a natural,
scenic or historic feature...(could be amended or expanded)
3. Request to the developer (Molinari, Stag's & Moss Creek). Placed in a
Development agreement & CC&R's
4. Incorporate/adapt to support the existing foothills practices (Spring
Valley).
5. Work with Clerk/Treasurer to establish & manage fund.
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3/18/2021
Next Step:
What's next?
YES, go forward & bring us a package to formalize
NO, work with developers on a project by projects basis4Arilta 0.4
QUESTIONS?
EAGLE
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3/23/2021
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97.4TfONC0. Eagle Rd. & ID-44
Update to Eagle City Council
Vincent Trimboli/ITD Communication Mngr.
vincent.trimboli@itd.ldaho. ov
March -18„-:?.021
Your Safety Your Mobility Your Economic Opportunity
1
Eagle Rd./ID-44 Intersection
Changing to a wider signalize, traditional
intersection
A. Idaho Transport.,lion Department(ITD) ..
That's going to create some confusion at first
Treasure Valley commuted.Big changes are coming to the Eagle Rd.& Lae Reply'a.... 0'
ID-44 intersection in Eagle.Construction of a new type of intersection
begins In late February.Watch the video to learn more and Looks like a confusing mess.With slot O/potential for
signup for construction updates at htips;,irdpigetli n'-p,'Eaytena�!i;
head ens.
lee Remy I. 0
Two lights to turn left)This is an improvement?Next.
Lae Reply Maupe
1.`.. Really Idaho?Don't we have substantially more
important things to spend this money on?
FLOW Liee Remy 0
-- 0 ] ,1.. I see many dead on crashes in the near future
0,
94,824 18,329
Peop'e Ren:M1en nnnnge,'er•; Boast Post
Waste of money...plus eagle and 44 aren't even that bad
Your Safety Your Mobility Your Economic Opportunity
2
1
3/23/2021
Eagle Rd./ID-44 Intersection
411,WN NM b '' of � y
rewwa�mo.t 44;u men. 11m
Widened Intersection
Engle Road/SH-44&55
3 tM Y
Your Safety Your Mobility Your Economic Opportunity „,4a
3
Next Steps
Communicate Decision
Businesses and adjacent
property owner 04,10
outreach
Social Media a
Pop-Up Meetings
News Release "` �r .
Your Safety Your Mobility Your Economic Opportunity
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2
3/23/2021
Questions?
Your Safety Your Mobility Your Economic Opportunity 14,„e v9.
5
3
cc, 3JIF101
Widened Intersection —
Widened Intersecti+pn .
Does not include cross over displaced left turns on SH-44
• Includes adding an auxiliary lane on SH-44 only thru the intersection
• Adds second Left Turn Lane EB SH-44 to NB Eagle Road
• Includes SB Lane on SH-55
• Includes extending the NB SH-55 Right Turn► >1
- Eliminates all Existing Free Right turns s
• Accomodates Semi Truck -Trailer Left Tums -
Benefits
Reduces delay by nearly 50%from the current traffic delay time
I. Improved turn lane storage capacity
Increases pedestrian safety by eliminating free right turns (conflict points removed)
i Improvements are constructed within existing right-of-way=
Avoids using confusing geometrics contributing to wrong way movements
ChangeOrde rho n sid e ratio n s
i Initial review snows achieving an overall balance of quantities and costs --
r Does not build the two imposing overhead sign bridge structures on SH-44 . +�
• Repurposes traffic signal poles and equipment within contract plans-
• Coordinate with ACHDICity of Eagle improvement project on Eagle Road/Plaza Drive
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Exhibit. 2
Widened Intersection
Eagle Road/sH-44 & 55
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=911Marry 2021