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Minutes - 2021 - Planning & Zoning - 02/01/2021 - SpecialTHE CITY OF EAGLE PLANNING AND ZONING COMMISSION SPECIAL MEETING AGENDA February 1, 2021 Minutes 1. CALL TO ORDER: Meeting called to order at 6:02 P.M. 2. ROLL CALL: Present: WRIGHT, GUERBER, MCLAUGHLIN, SMITH & MCCAULEY. A quorum is present. 3. CONSENT AGENDA: ♦ Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Chairman, a Commissioner, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. ♦ Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted as part of the Planning & Zoning Commission's Consent Agenda approval motion unless specifically stated otherwise. A. Minutes of January 19, 2021. B. Findings of Fact and Conclusions of Law for the Approval of A-11-20 & RZ-15-20 — Annexation and Rezone from RUT to R-E-DA — Russell and Collette Brunson: Russell and Collette Brunson, represented by Todd W. Heist with TWH Construction, are requesting annexation and rezone from RUT (Rural -Urban Transition — Ada County designation) to R-E- DA (Residential -Estates with a development agreement). The 5-acre site, consisting of two (2) parcels, is located on the south side of East Clearvue Drive approximately 845-feet east of North Meridian Road at 385 East Clearvue Drive. (MJW) C. Findings of Fact and Conclusions of Law for the approval of A-10-20 & RZ-13-20 — Annexation and Rezone from RUT to C-1-DA for a Convenience Store with Fuel Service — Treasure Valley Chevron, Inc: Treasure Valley Chevron, Inc., represented by Stephanie Leonard with KM Engineering, is requesting annexation and rezone from RUT (Residential - Urban Transition — Ada County designation) to C-1-DA (Neighborhood Business District with a development agreement [in lieu of a conditional use permit]) for a mixed used commercial development, which includes a convenience store with fuel service. The 10.01-acre site is located at the southeast corner of West Beacon Light Road and North Highway 16. (MJW) McLaughlin moves to approve the consent agenda as presented. Seconded by McCauley. ALL AYES... MOTION CARRIES. 4. ACTION ITEM: Election of Chairman and Vice -Chairman of the Planning & Zoning Commission. City Attorney Victor Villegas requests that the Commission postpone discussion of these positions to May when the positions expire. Guerber moves to continue item 4 regarding the election of the Chairman and Vice - Chairman of the Planning & Zoning Commission to May 1, 2021. Seconded by McCauley. ALL AYES... MOTION CARRIES. City Planner, Mike Williams asks the Commission to move the new business item 7A (VAC- 01-21) ahead of agenda item 6A & 613, and to hear item 611 before item 6A, for the sake of time. Page 1 of 4 KAP&Z1M 1 N UTES\20211PZ-02-01-21 m in. docx Guerber moves to amend the agenda to hear agenda item 7A before items 6A and 6B. Seconded by McLaughlin. ALL AYES... MOTION CARRIES. 5. UNFINISHED BUSINESS: NONE. 6. NEW BUSINESS: A. VAC-01-21— Vacation to the final plat of Streamside Subdivision — Todd and Kristy Shreeve: Todd and Kristy Shreeve are requesting to vacate the plat notes specifying additional setback requirements for Lot 43, Block 1, Streamside Subdivision. The .76-acre site is located on the southeast corner of South Marypost Avenue and West Bogus View Drive at 452 West Bogus View Drive. (MJW) City Planner, Mike Williams, provides an overview of the application on behalf of the applicant. Williams responds to questions from the Commission. Smith moves to recommend for approval item 5A (VAC-01-21) — Vacation to the final plat off Streamside Subdivision with the staff recommended conditions. Seconded by Guerber. ALL AYES... MOTION CARRIES. 6: 7. PUBLIC HEARINGS: B-. A. ACTION ITEM: A-09-20 & RZ-12-20 — Annexation and Rezone from RR and RUT to R- E- DA — J&M Land, Cabra Creek, and M2 Land (LLC's): J&M Land, LLC, Cabra Creek LLC, & M2 Land LLC, represented by Van Elg and Scott Wonders, P.E., with J-U-B Engineering, are requesting annexation and rezone from RR (Rural Residential — Ada County designation) and RUT (Residential -Urban Transition — Ada County designation) to R-E-DA (Residential -Estates with a development agreement). The 388.4-acre site, consisting of nine (9) parcels, is located on the north side of West Beacon Light Road and the east side of Hartley Road at 4012 North Hartley Road and 5802 West Beacon Light Road. (MJW) City Planner, Mike Williams requests that this hearing be continued to the February 16, 2021 Planning and Zoning Commission meeting to allow staff more time to complete the staff report. Guerber moves to continue 6A A-09-20 & RZ-12-20 — Annexation and Rezone from RR and RUT to R- E- DA — J&M Land, Cabra Creek, and M2 Land to February 16, 2021. Seconded by McLaughlin. ALL AYES ... MOTION CARRIES. B. ACTIONITEM: RZ-11-20 & PP-06-20 — Rezone from A-R to R-7-DA and Preliminary Plat for Eastfield Subdivision — Erika and Dylan Schneider: Erika and Dylan Schneider, represented by Mark Butler with Land Consultants, Inc., is requesting a rezone from A-R (Agricultural -Residential) to R-7-DA (Residential with a development agreement [in lieu of a PUD]) and preliminary plat approvals for Eastfield Subdivision, a 35-lot (30-buildable, 5- common) residential subdivision. The 4.58-acre site is located on the northwest corner of East Hill Road and North Edgewood Lane at 200 North Edgewood Lane. (MJW) Mark Butler, 1675 East Bishop Way. The applicant's representative provides a detailed description of the development and overview of the application. Butler responds to questions from the Commission. City Planner, Mike Williams, provides a detailed overview of the application. Williams responds to questions from the Commission. Chairman Wright opens the Public Hearing. Dawn Haskins, 218 North Harvey Lane (via WebEx). Haskins expresses concerns related to high - density housing. Haskins feels that this development does not fit into the neighborhood and Eagle Page 2 of 4 KAP&Z\M INUTES\2021 \PZ-02-01-21 m in.dou needs to maintain more open space. Kurt Rockenhaus, 201 Sanders Street (via WebEx). Rockenhaus is opposed to such high -density housing and would like to see the density reduced. Karen Towne, 1544 West Hampton Bay Drive (via WebEx). Towne is a lifelong resident of Eagle and supports this development. She and her husband farmed this property for over 40 years and watched the development of Hill Road throughout the years. Towne states that while she and her husband farmed their property over the years, their longtime neighbors always spoke of supporting the development of this property and that its refreshing to see it developed by longtime Eagle residents. The applicant's representative, Mark Butler, addresses concerns raised during the Public Hearing and provides rebuttal. Chairman Wright closes the Public Hearing. General discussion amongst the Commission. Guerber moves to recommend for approval item 611, RZ-11-20 & PP-06-20 — Rezone from A- R to R-7-DA and Preliminary Plat for Eastfield Subdivision with the standard city guidelines the addition of the ITD traffic report, that we limit the number of buildable lots to 27 with 5 common lots, and the staff recommended conditions on items 3.4 and 3.9. Seconded by McCauley. 4 AYES... MOTION CARRIES (McLaughlin abstains). 8. REPORTS: A. Commission: Smith expresses concern about the damage made to the Church outside City Hall as well as the yellow building on Highway 44. City Planner Williams responds to questions. B. City Attorney: None. C. Staff. City Planner Williams informs P&Z Commission that a Planner and GIS Technician have been hired. 9. ADJOURNMENT: Wright moves to adjourn. Seconded by McLaughlin. ALL AYES... MOTION CARRIES. Hearing no further business, the Commission meeting adjourned at 8:23 P.M. Page 3 of 4 KAP&Z\M 1 N UTES\2021 \PZ-02-01-21 m in. docx RESPECTFULLY SUBMITTED: fAMANDA NADEAU, CLERK OF THE MEETING APPROVED: TRENT WRIGHT, CHAIRMAN AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT W W W. CITYOFEAGLE.ORG. Page 4 of 4 KAP&Z\M I N UTES\2021 \PZ-02-01-21 m in. docx CITY OF EAGLE - PLANNING & ZONING COMMISSION PUBLIC HEARING SIGN -IN SHEET A-09-20 & RZ-12-20 —_Annexation and Rezone from RR and RUT to R-E-DA — J&M Land, Cabra Creek, and M2 Land (LLC's): J&M Land, LLC, Cabra Creek LLC, & M2 Land LLC, represented by Van Elg and Scott Wonders, P.E., with J-U-B Engineering, are requesting annexation and rezone from RR (Rural Residential — Ada County designation) and RUT (Residential -Urban Transition — Ada County designation) to R-E-DA (Residential -Estates with a development agreement). The 388.4-acre site, consisting of nine (9) parcels, is located on the north side of West Beacon Light Road and the east side of Hartley Road at 4012 North Hartley Road and 5802 West Beacon Light Road. February 1, 2021 NAME (PLEASE PRINT) ADDRESS TESTIFY? (Y/N) PRO/CON CITY OF EAGLE - PLANNING & ZONING COMMISSION PUBLIC HEARING SIGN -IN SHEET RZ-11-20 & PP-06-20 — Rezone from A-R to R-7-DA and Preliminary Plat for Eastfield Subdivision — Erika and Dylan Schneider: Erika and Dylan Schneider, represented by Mark Butler with Land Consultants, Inc., is requesting a rezone from A-R (Agricultural -Residential) to R-7-DA (Residential with a development agreement [in lieu of a PUD]) and preliminary plat approvals for Eastfield Subdivision, a 35-lot (30-buildable, 5-common) residential subdivision. The 4.58-acre site is located on the northwest corner of East Hill Road and North Edgewood Lane at 200 North Edgewood Lane. February 1, 2021 NAME (PLEASE PRINT) ADDRESS TESTIFY? (Y/N) PRO/CON WA Ct'�/ Public Meeting Sign In Form % Form used to provide remote public comment via Webex for city meetings To provide remote public comment via Webex for city meetings please follow the instructions and complete the form below. You must submit the form at least 60 minutes before the meeting start time in order to receive a Webex invite via email to comment or testify at the meeting. information submitted via this form is subject to Idaho's Public Records Act, in regard to both release and retention, and may be released upon request, unless exempt from disclosure by law. Note; If you have visual materials to display during the public meeting, you must email the materials in PowerPoint (.ppt) or PDF format to City of Eagle at least 6 business hours prior to the start of the meeting. Email files to: clerks@cityofeagle.orgr Once you have completed the Public Meeting Sign In Form (and indicated your desire to speak at the meeting), a Webex meeting invitation will be emailed (up to 30 minutes prior to the meeting start time) on the day of the meeting. If you don't see the invitation in your email inbox please check your junk/seam folder. Your Information First Name* Last Name* Robert Elsethagen Physical Street Address 273 N Edgewood Ln City * State * Zip Code* Eagle ID 83616 Contact Phone Number* " % Email 208-850-3643 relsethagen@mail.com Select if Applicable I am here representing my HOA or Neighborhood Group I wish to speak at this meeting Signature * Date 02/01 /2021 06:00:00 PM Meeting Information Meeting Type Planning & Zoning Date of Meeting* 02/01 /2021 Do you have visual material to present?* Yes No I Want to Provide Feedback On * Agenda Item Other Topic Agenda Item Number* Please provide Item number/letter reference from Agenda (ex: 9A) RZ-11-20 & PP-06-20 Stance On Agenda Item !f selecting "Other" please provide clarification in the comments field below. Support Oppose Other Comments on Agenda Item Please provide any additional comments here.. I want to hear the details of the proposal at the meeting before I make a stance � A "'�� Public Meeting Sign In Form Form used to provide remote public comment via Webex for city meetings To provide remote public comment via Webex for city meetings please follow the instructions and complete the form below. You must submit the form at least 60 minutes before the meeting start time in order to receive a Webex invite via email to comment or testify at the meeting. hirormation submitted via this form is subject to Idaho's Public Records Act, in regard to both release and retention, and may be released upon request, unless exempt from disclosure by law. Note: If you have visual materials to display during the public meeting, you must email the materials in PowerPoint (.ppt) or PDF format to City of Eagle at least 6 business hours prior to the start of the meeting. Email files to: clerks@cityofeagle.org Once you have completed the Public Meeting Sign In Form (and indicated your desire to speak at the meeting), a Webex meeting invitation will be emailed (up to 30 minutes prior to the meeting start time) on the day of the meeting. If you don't see the invitation in your email inbox please check your junk/spam folder. Your Information First Name* Last Name * Kurt Rockenhaus Physical Street Address* 201 Sandra Street City * State * Zip Code* Eagle ID 83616 Contact Phone Number* Email 208-850-0669 kerock85@gmaii.com Select if Applicable I am here representing my HOA or Neighborhood Group I wish to speak at this meeting Signature * Date 01 /31 /2021 11:58:18 AM Meeting Information Meeting Type* Planning & Zoning Date of Meeting* 02/01 /2021 Do you have visual material to present? Yes No I Want to Provide Feedback On* Agenda Item Other Topic Agenda Item Number* Please provide Item number/letter reference from Agenda (ex: 9A) 6A Eastfield Subdivision Stance On Agenda Item * If selecting "Other" please provide clarification in the comments field below. Support Oppose Other Comments on Agenda Item Please provide any additional comments here. CF • Public Meeting Sign In Form Form used to provide remote public comment via Webex for city meetings To provide remote public comment via Webex for city meetings please follow the instructions and complete the form below. You must submit the form at least 60 minutes before the meeting start time in order to receive a Webex invite via email to comment or testify at the meeting. hi ormation submitted via this form is subject to Idaho's Public Records Act, in regard to both release and retention, and may be released upon request, unless exempt from disclosure by law. Note: If you have visual materials to display during the public meeting, you must email the materials in PowerPoint (ppt) or PDF format to City of Eagle at least 6 business hours prior to the start of the meeting. Email files to: clerks@cityofeagle.org Once you have completed the Public Meeting Sign In Form (and indicated your desire to speak at the meeting), a Webex meeting invitation will be emailed (up to 30 minutes prior to the meeting start time) on the day of the meeting. If you don't see the invitation in your email inbox please check your junklspam folder. Your Information First Name* Karen Physical Street Address 1544 W Hampton Bay Dr City * State Eagle ID Contact Phone Number* (') 208-861-0723 Last Name* Towne Zip Code* 83616 Email * kkthegolfqueen@yahoo.com Select if Applicable I am here representing my HOA or Neighborhood Group I wish to speak at this meeting Signature Date 01 /15/2021 11:56:00 AM Meeting Information Meeting Type* Planning & Zoning Date of Meeting* 02/01 /2021 Do you have visual material to present? Yes No I Want to Provide Feedback On * Agenda Item Other Topic Agenda Item Number* Please provide Item number/letter reference from Agenda (ex: 9A) RZ-1 1 -20 & PP-06-20 - Eastfield Subdivision Stance On Agenda Item * If selecting "Other" please provide clarification in the comments field below. Support Oppose Other Comments on Agenda Item Please provide any additional comments here. G? .4 I HE �%'111,"'�� Public Meeting Sign In Form Form used to provide remote public comment via Webex for city meetings To provide remote public comment via Webex for city meetings please follow the instructions and complete the form below. You must submit the form at least 60 minutes before the meeting start time in order to receive a Webex invite via email to comment or testify at the meeting. Information submitted via this form is subject to Idaho's Public Records Act, in regard to both release and retention, and may be released upon request, unless exempt from disclosure by law. Note: If you have visual materials to display during the public meeting, you must email the materials in PowerPoint (ppt) or PDF format to City of Eagle at least 6 business hours prior to the start of the meeting. Email files to: clerks@cityofeagle.org Once you have completed the Public Meeting Sign In Form (and indicated your desire to speak at the meeting), a Webex meeting invitation will be emailed (up to 30 minutes prior to the meeting start time) on the day of the meeting. If you don't see the invitation in your email inbox please check your junk/spam folder. Your Information First Name* Last Name* Dawn HASKINS Physical Street Address* 218 N Harvey Ln City * State' Zip Code* Eagle ld 83616 Contact Phone Number* {?) Email 208-315-3796 Dphaskinsl @gmail.com Select if Applicable I am here representing my HOA or Neighborhood Group I wish to speak at this meeting Signature I I Date 02/01 /2021 10:24:53 AM Meeting Information Meeting Type Planning & Zoning Date of Meeting* 02/01 /2021 Do you have visual material to present? Yes No I Want to Provide Feedback On * Agenda Item Other Topic Agenda Item Number* Please provide Item number/letter reference from Agenda (ex: 9A) RZ-11-20 & PP-06-20 Eastfield Subdivision Stance On Agenda Item * If selecting, "Other" please provide clarification in the comments field below. Support Oppose Other Comments on Agenda Item Please provide any additional comments here. THE "`'0ZPublic Meeting Sign In Form Form used to provide remote public comment via Webex for city meetings To provide remote public comment via Wei � fo,( Cii '��a��5�"tt � ��iea�3e foii�> instructions and complete the farm below. YOU nnustfsub oil the fon—in at least 60 minutes before the meeting start tirnie iri order to re -, ive, a, VVebex "inv it-e aria em,,- , comment or testify at the meeting. Information submitted via this form is subject to Idaho's Public Records Act, in regard to both release and retention, and may be released upon request, unless exempt from disclosure by law. Note: If you have visual materials to display during the public meeting, you must email the materials in PowerPoint (.ppt) or PDF format to City of Eagle at least 6 business hours prior to the start of the meeting. Email files to: clerks@cityofeagle.org Once you have completed the Public Meeting Sign In Form (and indicated your desire to speak at the meeting), a Webex meeting invitation will be emailed (up to 30 minutes prior to the meeting start time) on the day of the meeting. If you don't see the invitation in your email inbox please check your junk/spam folder. Your Information First Name* Lawrence Physical Street Address* 5540 W Keybridge Dr City * State Boise ID Contact Phone Number* (') 208-870-3083 Last Name* Laraway Zip Code* 83703 Email * claraway@evergreenidaho.com Select if Applicable am here representing my HOA or Neighborhood Group I wish to speak at this meeting Signature* Date 02/01 /2021 04:23:10 PM Meeting Information Meeting Type* Planning & Zoning Date of Meeting* 02/01 /2021 Do you have visual material to present?* Yes No Want to Provide Feedback On* Agenda Item Other Topic Agenda Item Number* Please provide Item number/letter reference from Agenda (ex: 9A) J&M Land Ilc Stance On Agenda Item * If selecting "Other" please provide clarification in the comments field below. Support Oppose Other Comments on Agenda Item Please provide any additional comments here. Documents sent via mail do not reflect Final Development Lot Sizes and Presentation Drawings do not address or indicate how the development addresses the "buffer" between the "Village Planning Area (Comp Plan 6.6)" and the "Rural Planning Area (Comp Plan 6.19)". More Specifically Section 6.6.1 -A.1 B & C, as it pertains to 'Special Care' to the Rural Planning Area. I N OF Public Meeting Sign In Form Form used to provide remote public comment via Webex for city meetings 'To provide remote public comment via Webex for city meetings please follow the instructions and complete the form below. You must submit the form at least 60 minutes before the meeting start time in order to receive a Webex invite via email to comment or testify at the meeting. Information submitted via this form is subject to Idaho's Public Records Act, in regard to both release and retention, and may be released upon request, unless exempt from disclosure by law. Note: If you have visual materials to display during the public meeting, you must email the materials h-., PowerPoint (ppt) or PDF format to City of Eagle at least 6 business hours prior to the start of the meeting. Email files to: clerks@cityofeagle.org Once you have completed the Public Meeting Sign In Form (and indicated your desire to speak at the meeting), a Webex meeting invitation will be emailed (up to 30 minutes prior to the meeting start time) on the day of the meeting. If you don't see the invitation in your email inbox please check your junk/sparn folder. Your Information First Name* Lawrence Physical Street Address* 5540 VV Keybridge Dr City * State Boise ID Contact Phone Number* (?) 208-870-3083 Last Name* Laraway Zip Code* 83703 Email* claraway@evergreenidaho.com Select if Applicable I am here representing my HOA or Neighborhood Group I wish to speak at this meeting Signature* Date 02/01/2021 04-.23-.10 PIVI Meeting Information Meeting Type* Planning & Zoning Date of Meeting* 02/01/2021 Public Meeting Sign In Form Y Form used to provide remote public comment via Webex for city meetings To provide remote public comment via Webex for city meetings please follow the instructions and complete the form below. You must submit the form at least 60 minutes before the meeting start time in order to receive a Webex invite via email to comment or testify at the meeting. information submitted via this form is subject to Idaho's Public Records Act, in regard to both release and retention, and may be released upon request, unless exempt from disclosure by law. Note: If you have visual materials to display during the public meeting, you must email the materials in PowerPoint (.ppt) or PDF format to City of Eagle at least 6 business hours prior to the start of the meeting. Email files to: clerks@cityofeagle.org Once you have completed the Public Meeting Sign In Form (and indicated your desire to speak at the meeting), a Webex meeting invitation will be emailed (up to 30 minutes prior to the meeting start time) on the day of the meeting. If you don't see the invitation in your email inbox please check your junk/seam folder. Your Information First Name Last Name Jordan Miller Physical Street Address 5600 W Beacon Light Rd City' State Zip Code Eagle ID 83616 Contact Phone Number* '-' Email' 717-991-6811 jmiller@idearoominc.com Select if Applicable I am here representing my HOA or Neighborhood Group I wish to speak at this meeting Signature Date 02/01 /2021 02:28:12 PM Meeting Information Meeting Type Planning & Zoning Date of Meeting's 02/01 /2021 Do you have visual material to present?* Yes No I Want to Provide Feedback On * Agenda Item Other Topic Other Topic * Conceptual Master Plan Comments on Other Topic Please provide any additional comments here.