Resolution - 2021 - 21-03 - Mayor's Youth Advisory Council - 01/12/2021 RESOLUTION NO. 21-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAGLE, IDAHO AMENDING
THE BY-LAWS OF THE MAYOR'S YOUTH ADVISORY COUNCIL AS THERE SHALL BE
EIGHT VOTING MEMBERS ON THE BOARD OF DIRECTORS WHICH SHALL BE
COMPRISED OF ONE REPRESENTATIVE SELECTED FROM GRADES NINE (9)
THROUGH TWELVE (12) FROM EAGLE HIGH SCHOOL, ROCKY MOUNTAIN HIGH
SCHOOL, CAPITAL HIGH SCHOOL,NORTH STAR CHARTER SCHOOL,BISHOP KELLY
HIGH SCHOOL, EAGLE ACADEMY, RENAISSANCE HIGH SCHOOL, AND HOME
SCHOOL REPRESENTATIVE AND PROVIDING AN EFFECTIVE DATE.
WHEREAS the Mayor and City Council of the City of Eagle established an adopted Resolution
20-27 to establish a Mayor's Youth Advisory Council on November 19, 2020.
WHEREAS the Mayor and City Council would like to update the Mayor's Youth Advisory
Council By-Laws to add Eagle Academy to the eligible list of school representatives.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE
CITY OF EAGLE,Ada County, Idaho, as follows;
CITY OF EAGLE
MAYOR'S YOUTH ADVISORY COUNCIL
BY-LAWS
The intent in adopting these By-Laws is to provide a framework for organization of the
Eagle Mayor's Youth Advisory Council (EMYAC), its actions and agenda. It is not the intent of
the City, or the officers and members hereinafter described to create a legal entity of any sort
including without limitation, a corporation, non-profit corporation, limited liability company,
partnership nor any other business,public or quasi-public entity.
ARTICLE I. OFFICES
The principal location of the Mayor's Youth Advisory Council shall be at Eagle City Hall,
660 E. Civic Lane, Eagle, ID 83616. The Mayor's Youth Advisory Council may have such other
offices as the Executive Committee may designate or as the business of the Mayor's Youth
Advisory Council may require from time to time.
ARTICLE II. MEMBERSHIP
Section 1: Eligibility.Any student enrolled in grades 9th— 12th grade and in good standing
at a public or private school within the City of Eagle, Idaho shall be eligible to be a member of the
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Eagle Mayor's Youth Advisory Council. The Mayor may create an application form for any
student interested in becoming a Member of EMYAC,which may include conditions for being"in
good standing" as a member of EMYAC.
Section 2: Non-Voting: Each member of EMYAC eligible to attend regular and special
meetings in that capacity, and each member in good standing may run for election to serve on the
Board of Directors. Each member in good standing is also eligible to serve on any committee as
designated by the Board of Directors or the Mayor.
Section 3. Termination of Membership. Any member of EMYAC may resign at any
time, provided, however, that for courtesy and efficiency purposes, notice of resignation shall be
in writing and copies given to the Executive Committee and the Mayor. Any member shall be
deemed to have voluntarily resigned his/her membership automatically upon the occurrence of any
of the following: 1) failing to be present at any four (4) or more regular meetings, unless a
reasonable excuse acceptable to both a majority of the Executive Committee and the Mayor is
provided;2)failing to be enrolled in school;provided,however,that a graduating senior may retain
membership on the Mayor's Youth Advisory Council through August following such senior's
graduation; 3) failing to maintain good standing at the school in which such member is enrolled;
and 4) failing to maintain good standing within the community of Eagle.
ARTICLE III. BOARD OF DIRECTORS
Section 1: Membership. The day to day affairs of the EMYAC shall be governed by a Board of
Directors which shall be elected by the Membership and approved by the Mayor each year. Each
board member shall also be a Member of EMYAC.The initial Board of Directors shall be selected
by the Mayor. There shall be seen eight voting members on the Board of Directors which shall
be comprised of one Representative selected from grades nine (9) through twelve (12) from each
of the following schools:
• Eagle High School
• Rocky Mountain High School
• Capital High School
• North Star Charter School
• Bishop Kelly High School
• Eagle Academy
• Renaissance High School, and
• A Home School representative
Section 2. Voting Rights. A majority of Board of Directors is required in order to take
action upon any item set forth in the approved agenda.If less than a majority is present at a meeting,
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the members present may address and discuss any items on the approved agenda but no action can
be taken until a majority of voting members are present at a duly organized meeting.
Section 3. Term. A member of the Board of Directors shall serve for a one-year term,
which shall be by election from the membership each fall semester. Nominees to fill vacancies in
membership shall be made by the existing Executive Committee or the Mayor. Nominations for
membership shall be subject to confirmation by the City Council.
Section 4: Duties. The Board of Directors shall be responsible for working as a liaison
between their schools and the Mayor's Youth Advisory Council to achieve the best outcomes for
students and facilitate communications of school and city concerns and goals.
Section 5. Agendas. Any Member may submit a request for placement of an item on the
agenda to any member of the Board for consideration at the next following regular meeting. Such
requests shall be placed on the agenda at the discretion of the Chair, and if placed upon the agenda,
may be considered at a regular meeting.
ARTICLE IV. MEMBERSHIP MEETINGS
Section 1. Regular Meetings. The Eagle Mayor's Youth Advisory Council shall meet on
the 2nd and 4111 Thursdays of the month at 3:45 p.m. unless a different regular date is selected by
the Mayor and noticed pursuant to these By-laws.
Section 2. Special Meetings. Special meetings of the members, for any purpose or
purposes,may be called by the Executive Committee.
Section 3. Place of Meeting. The Executive Committee may designate any location for
any meeting called by the Executive Committee. If no designation is made, or if a special meeting
be otherwise called, the place of meetings shall be the principal location of the Mayor's Youth
Advisory Council.
Section 4. Notice of Meeting. Written or printed notice stating the place, day and hour of
the meeting shall,unless otherwise prescribed by statute,be delivered not less than forty-eight(48)
hours nor more than thirty(30) days before the date of the meeting, either personally,by email, or
by regular mail, by or at the direction of the Chairperson(s), or the Secretary, to each member of
record entitled to vote at such meeting. The notice of a regular or special meeting of the Mayor's
Youth Advisory Council shall specify the purpose of the meeting, including amendment to these
By-Laws, or business to be transacted at such meeting and the agenda to be considered.
Section 5. Quorum. A majority of the Board of Directors shall constitute a quorum at a
meeting of the members. If less than a quorum of such members is represented at a meeting, to
conduct any business at a meeting of the Members. If a quorum is present at the time the agenda
has been approved and attendance of the members has been taken, majority of the members
comprising the quorum is required for the Mayor's Youth Advisory Council to take action upon
any item set forth in the approved agenda. Should the votes be evenly split, the Mayor shall cast
a deciding vote.
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Section 6. Proxies. At all meetings of members, a member may vote by proxy executed
in writing by the member. Such proxy shall be left with the secretary prior to or at the time of the
meeting.
ARTICLE V. EXECUTIVE OFFICERS
Section 1. General Powers and Duties. The Board of Directors shall elect from among
its members Executive Officers which shall be responsible for planning the agenda for the school
year and for each of the regular meetings, setting and proposing potential subcommittees, and
discharging any other responsibilities as assigned. There shall be four executive officers elected
each year form the Board of Directors, and whose responsibilities are as set forth in this Article.
(a) Chairman. The Chairman shall preside over and conduct all meetings of the
Mayor's Youth Advisory Council and of the Executive Committee, determining agendas for the
meetings for the Mayor's Youth Advisory Council and the Executive Committee, act as
spokesperson(s) for the Mayor's Youth Advisory Council, act as signatory on all documents for
which the Mayor's Youth Advisory Council provides authorization to sign, delegate authority to
any office or member of the Mayor's Youth Advisory Council if circumstances so warrant, and
act upon any other matters and in the manner authorized by the Mayor's Youth Advisory Council.
(b) Vice-Chair. The Vice-Chair shall act in the place of the chair upon the
chairperson's absence or inability to act as authorized herein, and take action as delegated by the
chairperson.
(c) Treasurer. The Treasurer shall be responsible for all financial matters of the
EMYAC including the budget, financial reports, vouchers, and the books or ledgers.
(d) Secretary. The Secretary shall prepare the minutes of each meeting of the
Mayor's Youth Advisory Council and Executive Committee prior to the next bi-monthly meeting,
prepare and mail the notices of each meeting and prepare and enclose the agendas for each meeting
with the notice of such meetings, and shall act as the record keeper of all activities of the EMYAC,
keep archives, and deal with media relations as chair of the standing Mayor's Youth Advisory
Council of the EMYAC.
Section 2. Meetings. A regular meeting of the Executive Committee may be held at any
time as determined by the Chair and upon prior written notice and agenda to the Mayor and the
Executive Officers.
Section 3. Election and Term of Office. Following the annual election of the Board of
Directors by the Membership each fall, the Board of Directors shall immediately thereafter elect
from amongst its Board the Executive Officers. Each Executive shall hold office until resignation
or termination in the manner herein provided.
Section 4. Vacancies. Any vacancy occurring on the Executive Committee because of
resignation, removal, disqualification or otherwise shall be filled by nomination and election by a
majority of the remaining members of the Board of Directors. An Executive so elected to fill a
vacancy shall be elected for the unexpired term of the predecessor in office and responsible for all
duties and requirements of executive position pursuant to these By-Laws.
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ARTICLE V. COMMITTEES
Section 1. Standing Committees. The Board of Directors may form one or more
committees to be comprised of its Members as deemed necessary by the Board of Directors to
conduct the business of the Youth Council. Placement or removal of any member to any
committee formed by the Board shall occur at a regular meeting pursuant to proper notice and
agenda.
ARTICLE VI. AMENDMENTS
These By-Laws may be altered, amended, or repealed, and new By-Laws may be adopted
by the Board of Directors with prior written notice to the members as provided herein; provided,
however, that such alteration, amendments or repeals first be authorized by a majority vote of the
Board of Directors and approved by the Mayor, and provided further that vote by proxy shall not
be permitted for any amendment.
ARTICLE VII.ADOPTION AND EFFECTIVE DATE
The foregoing amended By-Laws were regularly adopted at a meeting of the Mayor's
Youth Advisory Council, and thereafter ratified at a meeting of the City Council of the City of
Eagle.
These By-Laws shall be effective as the /0.? day of January, 2021.
CITY OF EAGLE
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aso Pierce, Mayor
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Tracy E. sb rn, City Clerk ;c)
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