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Minutes - 2020 - Parks Pathways & Recreation Commission - 06/18/2020 - RegularT THE CITY OF EAGLE H PARKS, PATHWAYS AND RECREATION COMMISSION Eagle City Hall, 660 E. Civic Lane June 18, 2020 5:30 p.m. 1. CALL TO ORDER: The meeting was called to order at 5:35 P.M. 2. ROLL CALL: BLAINE, CROCKETT, ELWER, HUFFAKER, MARSHALL, MINCH, STIRRAT LIAISON: COUNCIL MEMBER BAUN 3. APPROVAL OF MINUTES: A. Minutes of December 19, 2019 Blaine moved to approve the minutes of December 19, 2019, as written. Seconded by Crockett. ALL AYES... MOTION CARRIES. B. Minutes of May 21, 2020 Blaine moved to approve the minutes of May 21, 2020, as written. Seconded by Crockett. ALL AYES... MOTION CARRIES. Chairman Marshall stated that Brandon Johnson requested to add Action Item G to number 11 on the agenda, Rental of Athletic Facilities. Vice Chairman Stirrat makes a motion to elect Michael Huffaker as Chairman. All AYES ... MOTION CARRIES. Commissioner Marshall makes a motion to elect Shelly Stirrat as Vice -Chairman. Seconded by Chairman Huffaker. ALL AYES ... MOTION CARRIES. Steve Noyes requested to move action items E, F and G to the top of new business, before A. Commissioner Marshall makes a motion to move Action Items E, F and G to front of new business. Seconded by Commissioner Blaine. ALL AYES ... MOTION CARRIES. 4. PUBLIC COMMENT: None 5. MAYOR / COUNCIL REPORT: Council Member Baun would like to develop a BLM Concept Plan. When the City of Eagle annexed the M3 project area, the City of Eagle acquired 2200 acres of BLM land. The BLM has asked for a plan for future use. Council Member Baun has asked the committee to construct the concept plan through work sessions and public input and to coordinate with Steve Noyes. Chairman Huffaker asked if there is a proposed date for the meetings or does the Parks, Pathways and Recreation commission meet first and have public comment later. Council Member Baun suggested that Parks, Pathways and Recreation Commission meet internally first and then ask for public comment. Vice Chair Stirrart asked because of it being BLM, any conceptual plan, the City of Eagle cannot restrict use of each pathway or designate certain uses. Council Member Baun stated no, depending on what type of plan the committee wants to come up with, BLM can set the information into the plan. Council Member Bann stated that the 2017 Comprehensive Plan is being updated, one of the key components of the plan is Level of Service that's been identified and associated with impact fees. One of the components is Trails and Parks impact fee. Chairman Huffaker asked if the Development Impact Fee Advisory Commission would be part of the process. Council Member Baun stated yes. Commissioner Marshall stated when the plan was viewed approximately a year ago, it was based on existing miles of trails which he felt was the wrong way to go by setting limitations. With the comprehensive plan, Page 1 of 1 C \Users\cgarcia\AppDtM\Local\Microsoft\Windows\INetCache\Content MSO\2B9123 A6 tmp trails plan, it should be the basis of service and if it was adopted into the impact fees, there could be an opportunity for more funds and have a more rational basis. Council Member Baun stated that The City of Eagle has a plan and can say it's there but if there is a deficiency, impact fees must be reduced. The city would like to look at the long-term goal such as relating to parks which currently has 3.33 acres per thousand which is a number that was previously used. Instead, the city can identify by a certain number of acres such as a community park which is considered less than 30 acres which would be located at every mile, north, south, east and west. Commissioner Marshal asked what about the trails or pathways. Council Member Baun stated if you look at the trails plan, it's based on the greenbelt which is not expandable in the future. Coming up with the same concept where the city has Regional Trails or Pathways which would be the greenbelt, Community Pathways which would be a different designation and possibly a single trail and another designation which could be Foothills Single Track. Council Member Baun stated that an email was sent out for a Wish List. There are 3 components with the first one being Capital Improvement Plan which would be projects. As an example, it would be a recreation center or regional sports complex. Portion of a BLM trail would be the trailhead, parking area, actual projects on the ground. Maintenance Projects would be similar to converting pavement to cement. The last one would be Plans. If the city wanted to do a Foothills Trail Plan or a Canal Trail Plan. The intent is how the city handles the budget and moving to a capital improvement planning process. Commissioner Marshall stated that approximately a year ago the commission developed a project wish list and wondering if the commission should start there. Council Member Baun stated that the commission should start with the previous wish list and to talk with the community to see what they are wanting. The discussions have been about Westpark, a Recreation Center and Dog Parks. Commissioner Blaine requested past documents for new commission members. Council Member Baun suggested to start with the Trails and Parks Master Plan and to check with Steve Noyes. Additional items needed is a Comprehensive Inventory showing the City of Eagle has so many miles of greenbelt, certain sections are paved, dirt, cement, etc. for moving forward with long term planning. Brandon Johnson stated that the Parks Master Plan has never been adopted by Council. It is still in draft form since 2016. Commissioner Minch asked if Westpark and the Eagle Landing should be discussed. Council Member Baun stated that the Landing is going up for auction with a minimum return of 1.65 million. Once the Landing is sold, city hall can move forward with expansion. Westpark is currently being leased to a farmer for $1.00. No other decisions have been made. Chairman Huffaker makes a motion to move items II.A, ILB, ILC after agenda item 6. Seconded by Commissioner Blaine. ALL AYES ... MOTION CARRIES. Commissioner Marshall leaves the meeting at 6:30pm. 6. NEW BUSINESS: Steve Heart with Urban Solutions 2323 N. Luge Ave. Eagle, ID. presented on Stags Crossing. General Discussion. Commissioner Crockett makes a motion to adopt everything in the considerations of what we just went through and instead of a loft pathway width, we set it as a 6ft pathway width and feels that the bollards in the front are unnecessary at a 6ft path. Chairman Huffaker states we have a motion to follow all of Mr. Noyes recommendations except that the pathway be 6ft and bollards be removed. Seconded by Commissioner Elwer. Chairman Huffaker states we have a motion to adopt the recommendations of Mr. Noyes with the exception of the loft wide pathway or 8ft pathway being a 6ft pathway, removing the bollards and that the sidewalk that goes from east to west be detached but still within the ACHD easement. All AYES ... MOTION CARRIES. Page 2 of 5 Steve Heart presented on Moss Creek Subdivision. General Discussion. Commissioner Blaine makes a motion that we proceed with the recommendations as offered by Steve with the preference for the red line canal access but also that the north south pathway on the eastern boundary be removed and that the variance be granted on a 5ft — 6ft wide east west pathway based on the ACHD egress. Chairman Huffaker stated we have a motion which basically includes that we obtain the easement and build a loft bike pathway on the red section if possible, that's the number one priority for creating that connection that the north south blue line be eliminated entirely and that the other blue line running east to west be allowed to stay at 5ft — 6ft. Chairman Huffaker asked that if the City of Eagle gets an easement on the red line and can build a loft concrete pathway on top of it are you ok with going with the 6ft sidewalk on the blue east west corridor or do you want that to be loft as well. Steve Noyes stated this is a one or the other situation. Chairman Huffaker thinks that the motion that Commissioner Blaine has made is in agreement with what we just heard. That the red line takes priority if we can get that. If we can't get it, do we try to get the loft on the blue line. Vice Chair Stirrat stated that if we meet that modification to the motion that if we are unable to get the canal easement then the blue line, we would like it to be loft if possible, Chairman Huffaker stated the motion has been amended to make that change. Seconded by Commissioner Crockett. ALL AYES ... MOTION CARRIES. Brian Liquin with Rennison Design 410 E. State St. Eagle, ID. Here on behalf of Eagle 26, presented on Molinari Park Subdivision. General Discussion. Vice Chairman Stirrat makes a motion, the PPRC's recommendation would be in harmony with the recommendations spreadsheet that the red X's on there with the understanding that the pathway which we're recommending the asphalt to match the neighbors be installed as soon as the January 2021 CFI is completed and to not wait for any bridge or underpass completion and that the parking as it is currently proposed in the project in agreement with that and that our recommendation is to approve the developers redesign of the pathway which is based on what the city recommended to have more of it along state route 44. Seconded by Commissioner Crockett. ALL AYES ... MOTION CARRIES. 7. PARKS AND RECREATION REPORT: Brandon Jonson presented on Saturday Market, Virtual Fun Days, Fireworks and Eat Shop Eagle. Park reservations opened June 1St. Eagle Fun Camps are completely full and being held at the Eagle Landing. Teachers are needed for Fall classes due to a low response. Brandon Johnson inquired about the possibility of renting Heritage Park Gazebo and the Small Shelter at Reid Merrill Park. Brandon Johnson requests the staff recommendation of the small shelter at Reid Merrill Park would be rentable if they rent the entire large shelter out as well. Commissioner Minch asked if there would be large groups that would block access to the greenbelt. Brandon Johnson stated that in the agreement there would be limitations. Council Member Baun stated to add in the agreement that the with reserving the shelter, the party cannot block the greenbelt. Commissioner Blaine asked how many requests the Parks Department receives for the small shelter at Reid Merrill Park. Brandon Johnson stated approximately 6 — 7 per year. Commissioner Crockett makes a motion to approve the recommendations that were just laid out. Seconded by Commissioner Blaine. ALL AYES ... MOTION CARRIES. Brandon Johnson stated that currently the Parks and Recreation Department does not charge a fee for athletic facilities such as soccer fields, baseball field or volleyball and basketball courts at Merrill Park, Guerber Park or the Sports Complex. Chairman Huffaker asked if the idea behind the fees is for city revenue and to eliminate conflicts. Brandon Johnson stated yes there would be some additional revenues for Parks and Recreation and yes it would allow for less conflict. Commissioner Minch asked if the Parks Department has Page 3 of 5 considered online schedules and advanced time for reservations. Brandon Johnson states we are currently using an online reservation system for the park shelter and the athletic facilities would be handled in the same manner. Vice Chairman Stirrat makes a motion that the commission make a recommendation that the drafted athletic facility reservation policy be adopted and the fee schedule as proposed by staff be adopted for the city. Seconded by Commissioner Crockett. ALL AYES ... MOTION CARRIES. Steve Noyes would like to move the Public Works Report before the Trail Superintendent Report. 8. PUBLIC WORKS REPORT: Eric Ziegenfuss presented on the duties of the Public Works Department. Public Works will be hiring internally for landscapers and a cleaning crew. Upcoming projects are Pamela Baker Park. Chairman Huffaker asked in regard to a timeline for Pamela Baker Park. Eric Ziegenfuss stated that grass along Colchester should be placed within the next month. The phase plan should be completed by the end of summer. ACHD presented the City of Eagle with a 300ft easement on the south side of Plaza Drive. The area is not large, so the city is hoping to put in some grass along with picnic tables. Vice Chairman Stirrat asked if there was any consideration for the exercise equipment in that area on the opposite side of the street. Eric Ziegenfuss stated that not much effort has been put into the property due to the expense. Reid Merrill Park splash pad is up and running. New American Flag banners are coming to downtown. Possible 2 -acre dog park at Ada Eagle Sports Complex. 9. TRAIL SUPERINTENDENT REPORT: Chairman Huffaker makes a motion to recommend that the council approve the City of Eagle Pathway and Design and Construction specification as outlined before us. Seconded by Commissioner Crockett. Vice Chairman Stirrat asked if it could be conditioned with approval until Mr. Noyes presents the pathway design with the additional discussion with dimensions required for neighborhood paths, connectivity paths and community paths. Chairman Huffaker amended the motion to include the expectation of staff will bring before us definitions of these pathways as to what their width is and how to define various types of pathways. Seconded by Commissioner Crockett. ALL AYES ... MOTION CARRIES. General Discussion. Steve Noyes stated that connecting to Eagle Island State Park, a contract was approved for TUB Engineers to bring the connection to the easement. A disclaimer application has been submitted to the Department of Lands. Meeting with IDL to determine the new location of the ordinary high-water mark. 10. UNFINISHED BUSINESS: None 11. PPRC LIAISON ASSIGNMENT REPORT: None 12. ADJOURNMENT: Adjournment made by Chairman Huffaker at 9:49 P.M. Page 4 of 5 AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG Respectfully submitted: CHRISTINA GARCIA CLERK OF THE MEETING APPROVED: MICHAEL HUF R CHAIRMAN Page 5 of 5