Resolution - 2015 - 15-13 - Authorizing Destruction Of Semi-Permanent Public Records - 03/24/2015 RESOLUTION NO. 15-13
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business; and
WHEREAS, On the 12th day of February, 2002, the City Council did approve Resolution No.
02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them; and
WHEREAS, "Semi-Permanent records" shall consist of:
(a) Claims, canceled checks, warrants, duplicate warrants,
purchase orders, vouchers, duplicate receipts, utility and other
financial records;
(b) Contracts;
(c) Building applications for commercial projects and
government buildings;
(d) License applications;
(e) Departmental reports;
(f) Bonds and coupons; and
(g) Other documents or records as may be deemed of semi-
permanent nature by the city council.
WHEREAS, The following Records are Semi-Permanent Records and shall be kept for not
less than five (5) years after the date of issuance or completion of the matter contained within
the record;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
1. That the following semi-permanent public records shall be destroyed by shredding under
the supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code
50-907 and 50-908:
SEE ATTACHED SCHEDULE
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized
to take all necessary steps to carry out the authorization provided by this Resolution.
Dated this 02 I day of March, 2015.
u ITY OF EAI
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AYOR
K:\COUNCIL\Resolutions\draft resolutions\Resolution No. 15-13-Destroy Semi-Permanent Records.doc
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CITY CLERK/TREASURER
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ATTORNEY CERTIFICATION" '''''''''''�
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have
reviewed the foregoing Resolution No. 15-13 of the City of Eagle and that the same is in
accordance with Section 50-907 and 50-908, Idaho Code.
Dated this l 7 day of March 2015.
City Attorney
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution No. 15-13 of
the City of Eagle and that the same is in accordance with Section 50-907 and 50-908, Idaho
Code and said semi-permanent public records are not deemed to be of a historical value and
can be destroyed.
Dated this day of , 2015.
State Archivist
K:\COUNCIL\Resolutions\draft resolutions\Resolution No. 15-13-Destroy Semi-Permanent Records.doc
Sharon Bergmann
Subject: FW: Destruction of Semi-Permanent Records
From: Alan Butcher [mailto:Alan.Butcher @ishs.idaho.gov]
Sent: Friday, April 03, 2015 11:30 AM
To: Sharon Bergmann
Subject: RE: Destruction of Semi-Permanent Records
Hi Sharon,
I have reviewed your list and the Idaho State Archives does not have an interest in obtaining the records listed in your
attachment, thanks!
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( r{tvurnllrlcllt I cen ds Archivist
.1,-11)4, IItnic Archives
'Jr') r Ile-) Penitential Road
Idaho
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Idaho `Iretc` I listorlc ai `3ociety is an e traordrnary system or enItui al and hl`;14urie .wool r
r,rlli„ l.,e d al' the Idaho) State llistorieal Museum, Archives. `-hare l lisi4lrie t'resel.0in r iriie,4-.
nial Iii:rtnri4, l'1-ogritrf. We seek to inspire, enrich sane) engage :dl I<l,-ii(0anrs h = J_< JClirll_z, tilt
111 pr 'cU.:1v,1n1;, sharing. and using history and cultl.Jrnl resources relevant to indnv t0 rldoror
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1
Semi- Permanent Records ready for destruction—
General Ledger Reports 07/08
General Ledger Reports 08/09
Cash Receipting/Accts Payable 07/08/09
FY 07/08 vouchers/invoices (2 boxes)
07/08 Bank Statements, Deposit slips, check registers
2008 Caselle Payroll Reports
2009 Caselle Payroll Reports
2008 Employee Records
07/08 Open Container Permits
2008-2013 Expired Dog tags
Expired Liquor Licenses through 2010
2006 Expired Facility Mgr Contract Mick McCurry
2003 Expired Greg Smith Contract
2006 Expired Idaho Division of Building Safety Electric& Plumbing contract
2006 Expired Forester contractor Julie Lafferty
2006 Expired EZM Dist. Contract
2007 Healing Fields director Eric Farrell
2009 Garden City Building Official expired contract
Eagle Chamber/City expired lease agreement
2009 Expired Sat Mkt Mgr contract Dean Burrup
2006 Expired City Forester—Keith Atkins
2008 Vendor Permits
2004 Expired Code enforcement—Tom Wilson
2009 Expired Sat Mkt Mgr—Gayle Chapman
1992-2009 Expired Trautman contracts