Resolution - 2020 - 20-15 - Authorize Destruction Of Temporary Public Records - 10/13/2020RESOLUTION NO. 20-15
AUTHORIZING DESTRUCTION OF TEMPORARY PUBLIC RECORDS
WHEREAS, Idaho Code 50-907, and 50-908 provides that the City Council may authorize the
destruction of public records no longer required by law or for city business; and
WHEREAS, On the 12th day of February 2020, the City Council did approve Resolution No. 19-
08 which Records Retention Policy listing various types of city records and the retention period
for each type of record; and
WHEREAS, Idaho Code 50-907(6)(c) states: "A record retained by the city in any form or
medium permitted under this section shall be deemed an original public record for all purposes".
The City of Eagle uses Laserfiche for its records repository); and
WHEREAS, Idaho Code 50-907(6)(d)(i) states: "Once a Semi -Permanent or Temporary record is
retained in a nonpaper medium as authorized by this section the original paper document shall be
considered a duplicate of the record and may be summarily disposed of or returned to the
sender". Semi -permanent records may be destroyed by Resolution of the City Council and
upon the advice of the City Attorney and shall list in detail records to be destroyed; and
WHEREAS, Idaho Code 50-908(1) states: "The city clerk shall serve as the municipal records
manager in each city". The City Clerk of the City of Eagle, Idaho is requesting that certain
public records be authorized for destruction in order to dispose of them.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
1. That the following temporary public records shall be destroyed by shredding under the
supervision of the City Clerk in accordance with Resolution No. 20-15 and Idaho Code 50-907
and 50-908:
SEE ATTACHED SCHEDULE
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this 13th day of October 2020.
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K:ICOUNCIL\Resolutionsldralt resolutionslRessolttioleatggion of Temporary Records.doc
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have
reviewed the foregoing Resolution No. 20-15 of the City of Eagle and that the same is in
accordance with Section 50-907 and 50-908, Idaho Code.
Dated this / 3 day of October 2020.
Kei\ Ki134frr
CityAttorney
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K:ICOUNCILIResolutionsldraft resolutionslReso 20-15 Destruction of Temporary Records.doc
RECORDS FOR DESTRUCTION
RESOLUTION 20-15
TEMPORARY RECORDS
1. Miscellaneous correspondence
2. Library applications for Lifelong Ed Specialist
3. Miscellaneous Employment Applications
4. 2017 Permit Technician Applications
5. 2018 Planner II Applications
6. 2018 Residential Plans Examiner Applications
7. 2018 Utility Billing Clerk Applications
8. 2018 Library Shelver Applications
9. 2018 Parks & Recreation Specialist Applications
10. 2018 Building Department Permit Technician Applications
11. 2018 Library Applications
12. 2018 Parks & Recreation Coordinator Applications
13. 2018 Parks & Recreation Admin Clerk Applications
K:ICOUNCIL\Resolutionsldraft resolutions\Reso 20-15 Destruction of Temporary Records.doc