Resolution - 2015 - 15-07 - Authorizing Destruction Of Temporary Public Records - 02/10/2015 RESOLUTION NO. 15-07
AUTHORIZING DESTRUCTION OF
TEMPORARY PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business; and
WHEREAS, On the 12th day of February, 2002,the City Council did approve Resolution No. 02-
04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public records
be authorized for destruction in order to dispose of them; and
WHEREAS, "Temporary records" shall consist of:
(a) Building applications, plans, and specifications for
noncommercial and nongovernment projects after the structure
or project receives final inspection and approval;
(b) Cash receipts subject to audit;
(c) Election ballots and duplicate poll books; and
(d) Other documents or records as may be deemed of temporary
nature by the city council.
WHEREAS, Temporary Records shall be retained for not less than two(2)years, but in no event
shall financial records be destroyed until completion of the City's financial audit;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
1. That the following temporary public records shall be destroyed by shredding under the
supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code 50-907
and 50-908:
SEE ATTACHED SCHEDULE OF RESIDENTIAL BUILDING PLANS
JANUARY- SEPTEMBER 2012
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this i u day of February, 2015. ••••,,,„,,,,,,,,,,,,
ITY OF EAGLE/ •••.•�p,GLE•• •.,��,
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Aihrillik MIL.
SHARON K. BERGMANN
CITY CLERK/TREASURER
K:\Clerks\Records\Temporary Records\Resolution 15-06 Destroy Temporary Records.doc
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify!that I have
reviewed the foregoing Resolution No. 15-06 of the City of Eagle and that the same is in
accordance with Section 50-907 and 50-908, Idaho Code.
Dated this y of February. 2015.
dr,
City Attorney
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RESIDENTIAL BUILDING PLANS TO BE
DESTROYED
BY RESOLUTION #
(\BOX 1)
Finaled: January/February 2012
Permit#'s
(January) (February)
11-08-059 11-05-005
11-09-003 11-05-014
11-09-010 11-08-014
11-09-012 11-09-011
11-09-020 11-09-021
11-10-036
(BOX 2)
Finaled: February/March 2012
Permit#'s
(February) (March)
11-09-028 10-08-041 11-10-025
11-10-046 11-05-030 11-10-026
11-11-022 11-06-059 11-10-027
11-11-069 11-09-005 11-10-030
11-09-037 11-10-039
11-10-022 11-10-052
11-10-023
(Box 3)
Finaled: March/April 2012
Permit#'s
(March) (April)
11-11-023 10-09-003
11-11-036 11-03-012
11-11-055 11-08-005
11-12-002 11-09-007
11-12-019 11-10-041
11-12-020 11-10-042
11-12-021 11-11-009
11-12-042 11-11-039
11-12-052 11-12-013
11-12-051
12-12-036
(Box 4)
Finaled: May 2012
Permit#'s
(May)
11-01-034 11-12-047
11-06-008 11-12-060
11-09-044 12-01-007
11-10-032 12-01-030
11-10-048 12-01-055
11-11-056 12-02-009
11-11-057 12-02-022
11-12-011 12-04-003
(Box 5)
Finaled: June 2012
Permit#'s
(June)
11-01-013
11-03-006
11-05-017
11-05-052
11-11-062
12-01-005
12-01-016
12-01-019
12-01-027
12-01-032
12-01-033
(Box 6)
Finaled: June 2012
Permit #'s
(June)
12-01-039 12-02-046
12-01-048 12-02-048
12-02-002 12-03-015
12-02-013 12-03-022
12-02-018 12-04-002
12-02-021 12-04-025
12-02-030 12-04-032
12-02-035
(Box 7)
Finaled: July 2012
Permit#'s
(July)
11-06-011 12-02-006
11-06-040 (same plan) 12-02-014/12-02-015
11-06-043 12-02-038
11-07-011 12-02-044
11-08-016 12-03-042
11-10-059/11-10-060/11-10-061(same plan) 12-03-050
11-12-010 12-04-030
12-01-044 12-04-065
12-02-012 12-05-003
(Box 8)
Finaled: August 2012
Permit#'s
(August)
11-11-015/11-11-051(same plan) 12-04-010
12-01-051 12-04-011
12-01-052 12-04-042
12-02-037 12-04-046
12-02-039 12-04-058
12-03-036 12-04-059
12-03-040 12-04-067
(Box 9)
Finaled: August 2012
Permit#'s
(August)
12-05-004
12-05-014
12-05-029
12-05-032
12-05-041
12-05-047
(Box 10)
Finaled: September 2012
Permit#'s
(September)
11-07-017 12-04-083
12-01-031 12-05-048
12-03-012 12-05-061
12-04-047 12-05-069
12-04-054 12-05-077
12-04-055 12-05-081
12-04-061 12-05-102
12-04-062 12-05-103
12-04-068 12-07-067
12-04-082