Resolution - 2015 - 15-03 - Authorizing Destruction Of Temporary Public Records - 01/27/2015 RESOLUTION NO. 15-03
AUTHORIZING DESTRUCTION OF
TEMPORARY PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business; and
WHEREAS, On the 12th day of February, 2002,the City Council did approve Resolution No. 02-
04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public records
be authorized for destruction in order to dispose of them; and
WHEREAS, "Temporary records" shall consist of:
(a) Building applications, plans, and specifications for
noncommercial and nongovernment projects after the structure
or project receives final inspection and approval;
(b) Cash receipts subject to audit;
(c) Election ballots and duplicate poll books; and
(d) Other documents or records as may be deemed of temporary
nature by the city council.
WHEREAS, Temporary Records shall be retained for not less than two(2)years, but in no event
shall financial records be destroyed until completion of the City's financial audit;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
1. That the following temporary public records shall be destroyed by shredding under the
supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code 50-907
and 50-908:
SEE ATTACHED SCHEDULE OF RESIDENTIAL BUILDING PLANS
NOVEMBER 2010–DECEMBER 2011
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this,/7 day of January, 2015.
iTY OF EAGLE '
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K:\Clerks\Records\Temporary Records\Res 15-03 Destroy Temporary Records.doc
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have
reviewed the foregoing Resolution No. 15-03 of the City of Eagle and that the same is in
accordance with Section 50-907 and 50-908, Idaho Code.
Dated this 6 ay of January, 2015.
City Attorney
K:\Clerks\Records\Temporary Records\Res 15-03 Destroy Temporary Records.doc
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RESIDENTIAL BUILDING PLANS TO BE
DESTROYED
(BOX 1)
Finaled: November/December 2010
Permit #'s
(Novermber) (December)
09-10-017 09-11-036
10-04-022 09-12-030
10-06-043 10-02-037
10-10-046 10-04-020
10-05-049 10-06-046
10-06-051 10-06-047
10-08-004 10-07-043
10-08-008 10-08-028
10-08-029 10-08-037
10-09-006
(BOX 2)
Finaled: January/February 2011
Permit#'s
(January) (February)
09-08-001 08-05-024 & 09-08-009 (same plan)
09-11-004 10-03-044
09-11-009 10-08-025 & 10-08-026 (same plan)
10-02-028 10-09-009
10-07-027 10-09-014
10-09-017 10-10-006
10-12-017 10-10-042
10-11-008
10-11-018
10-11-029
(BOX 3)
Finaled: March 2011
Permit #'s
10-02-032
10-09-004
10-10-016
10-10-018
10-10-021
10-10-028
10-11-006
10-11-007
10-11-010
10-11-021
10-11-031
10-12-016
10-12-018
10-12-019
10-12-079
(BOX 4)
Finaled: April/May 2011
Permit #'s
(April) (May)
10-10-019 09-09-031
10-10-013 09-11-024
10-10-034 10-03-046
10-12-013 10-05-004
10-12-051 10-08-007
11-01-001 10-08-043 & 10-09-021 (same plan)
11-01-017 10-09-013 & 10-09-024 (same plan)
11-01-029
11-01-030
(BOX 5)
Finaled: May/June 2011
Permit #'s
(May) (June)
10-10-017 10-05-018
10-10-052 & 10-12-037 (same plan) 10-05-019
10-11-040 10-06-008
10-12-024, 028, 029, 030 (same plan) 10-09-030
10-12-040
10-12-045
11-01-016
11-01-023
11-01-032
11-03-009
(BOX 6)
Finaled: June 2011
Permit#'s
10-10-010
10-10-029
10-10-035
10-11-017
10-10-037 & 10-11-014 (same plan)
10-12-003
10-12-004
10-12-026 & 10-12-042 (same plan)
11-02-012
11-02-020
11-03-031
11-03-044
11-03-051
R
(BOX 7)
Finaled: June 2011
Permit#'s
10-07-037
10-09-036 & 10-10-009
10-12-056
11-01-012
11-02-035
11-03-014
11-03-043
11-04-018
11-04-017
(BOX 8)
Finaled: August 2011
Permit #'s
10-08-044
10-09-031
10-10-049
10-11-009
10-12-032
10-12-058
11-03-013
11-04-030
11-04-031
11-04-043
11-05-020
11-05-022
11-05-023
11-05-029
11-05-039
11-05-043
11-06-022
11-06-066
(BOX 9)
Finaled: September 2011
Permit#'s
10-07-024
10-08-031
10-08-035
10-09-010
10-11-035
11-03-003
11-04-003
11-04-042
11-04-045
11-05-008
11-05-048
11-05-050
11-05-051
11-06-007
11-06-009
(BOX 10)
Finaled: September/October 2011
Permit #'s
11-06-017 (Oct. cont.)
11-06-019 11-06-046
11-06-035 11-06-054
11-07-008 & 11-07-010 (job canceled) 11-07-018
11-07-028 11-07-019
October 11-07-022
11-03-038 11-08-009
11-03-052
11-04-025
11-05-038
11-05-035
11-06-028
(BOX 11)
Finaled: November 2011
Permit #'s
11-04-008
11-06-036
11-06-055
11-07-036
11-08-010
11-08-011
11-08-017
11-08-022
11-08-037
11-10-001
(BOX 12)
Finaled: December 2011
Permit #'s
11-04-011
11-05-040
11-06-060
11-06-067
11-07-006
11-07-029
11-07-044
11-07-050
11-08-008
11-08-023
11-08-024
11-08-038
11-08-047
11-08-053
11-09-022
11-10-056